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Home My WebLink About10-13-1998 Playfield Task Force~ Meeting Agenda Meeting Type: City, School Districts, User Groups Meeting Date: Tuesday, October 13, 1998 Time Allotment: 4:00-6:00 Project Name: Meeting Location: Community Room- Project Ref. No.: Saratoga Community Library 13650 Saratoga Ave. Facilitator: Jay Beals Recorder: Jeff Kreps Time Keeper: Allison Yamamoto BEALS LANDSCAPE ARCHITECTURE ~~~~ City of Saratoga, Park Development 98-12 Meeting Context: The project has been revised to include additional services. This meeting is part of that revision and deals with site costs and designs at a more specific level. Meeting Purpose: 1) Review proposed modification/development of selected sites; 2) Present and discuss associated costs; 3) Begin discussion regarding partnering and tentative lease/maintenance agreements; Intended Results: 1) An understanding of design options and resulting construction costs involved for project sites; • 2) To reach agreement on designs; 3) Understanding of options for development and maintenance leases; 4) Reach tentative agreement on lease language. INTRODUCTION A. Welcome (Jay Beals) B. Review Ground Rules C. Project overview-including new services and new schedule II. SITE REVIEW-Congress Springs,4:00-4:30 A. Present and discuss renovation proposal B. Present and discuss lease options/partnering opportunities III. SITE REVIEW-Foothill Elementary, 4:30-5:00 A. Present and discuss renovation/development options B. Present associated costs C. Present and discuss lease options/partnering opportunities IV. SITE REVIEW-Marshall Lane Elementary, 5:00-5:30 A. Present and discuss renovation/development options B. Present associated costs • C. Present and discuss lease options/partnering opportunities 11ServerlprojectsWobs98198-12Saratoga ConsuMinglMtgAgenda10.13.98.doc PNO NORTH MARKET FI~TH ~=L~~cR SAN J~~Sc CA ')`~' ~3 PHOME -108-?8~-~1'~O)_ FA~C 408-237-r)?65 LIC NU 153a 1990: 1985: 1980: Q. Dues/Fees: Costs per season, per participant now, 1995, 1990,1985, 1980. What does this cover (uniforms, etc.) R. Have you experienced growth occurring in any specific azeas of participation (i.e.: certain age groups, etc) and to what would you attribute this growth? S. Season of Play: Season begins for practice: Season begins for league Season ends for league Post season play period T. Special events held on a yearly basis (clinics, tournaments, etc.) 2. PLAYING CONDITION OF THE FIELDS: Please rank the following on a scale of 1-5, with five (5) the highest based on a level of maintenance acceptable for specialized play such as tournaments, three (3) being acceptable for recreational play and one (1) being unacceptable. A. Irrigation system for: coverage (i.e. dry and wet azeas) condition of sprinklers: dependability: B. Turf condition for: quality and thickness: playability for your sport: level for sport (i.e.: mowed at right height): C. Grading of fields: D. Drainage of fields: E. Replacement of damaged azeas: F. Condition of existing equipment (i.e.: goals, bleachers, etc.): • G. Notes, comments: 3 B E A L S LANDSCAPE ARCHITECTURE I N C. C7 3. FIELD QUANTITY, SIZE AND ORIENTATION: A. Please complete the following tables with regard to practice or league play. Practice Play Level Field Dates/Times EX: Minors El Camino Pract. Fld. #2 2/10 - 5/15: M-Th. 4:30pm-8pm League PIaX Other Events (workshops, clinics, etc.) • B. Are sizes and orientation of the field(s) correct for your sport? If not why not? C. Do you have special requirements for use space? What amenities do you have? What do you need? (i.e. batting cage, bullpen, etc.) D. What aze the fields that you prefer to use? If so, why? 4 B E A L S LANDSCAPE ARCHITECTURE , I N C. E. Are there any fields that you feel do not work well? If so, why? • F. Do the current facilities provide sufficiently for you use? What would satisfy your organization's needs? (i:e. number of fields, amenities, etc.) G. Are your current parking needs met? What would satisfy your parking needs? • ADDITIONAL COMMENTS: 5 B E A L S LANDSCAPE ARCHITECTURE , I N C. PARK DEVELOPMENT PROJECT • SARATOGA, CALIFORNIA ROLES AND RESPONSIBILITIES ^ CONSULTANT-- Beals Landscape Architecture, Inc. I. Gather pertinent information--via phone calls, questionnaires, site visits, meetings-- for the following items: A. User groups, agreements, permitting process, fees, needs and desires B. Maintenance costs C. Funding sources, history of fund allotment for recreational facilities, etc. D. Financial incentives E. Land values F. Specific site characteristics (opportunities, constraints, plans) II. Analyze said information. III. Make recommendations for: A. Mutually beneficial lease/maintenance agreements between the various parties. B. Possible sources of additional funding. C. Organizational arrangements to facilitate the smooth operation of the new agreements. D. Prioritized list of playfield improvements. E. A timeline for implementing the playfield projects once the agreements have been established. ^ PROJECT PLANNING COMMITTEE (PPC)-- City of Saratoga, City Council, and Parks and Recreation Commission I. Provide full commitment to the project. II. Assist in providing the above information when possible. ill. Be willing to "partner" with other groups to work toward building a consensus on new arrangements for use and funding. ^ TASK FORCE -PPC and Representatives from School Districts ~ User Groups • School Districts -Saratoga, Campbell and Cupertino User Groups AYSO Los Gatos/Saratoga Girls Softball Little Leagues- Los Gatos/Saratoga Dept. of Community Saratoga, Quito, Cupertino Education and Recreation Pony League City of Saratoga Dept. of Recreation Softball DeAnza Youth Soccer League League I. Provide full commitment to the project and assist in providing information when possible. II. Be willing to "partner" with other groups to work toward building a consensus on new . arrangements for use and funding. 06/11 /98 • revised 07/14/98 PARK DEVELOPMENT PROJECT SARA TOGA, CALIFORNIA MISSION STATEMENT IiTHE PURPOSE OF THIS PROJECT IS TO DEVELOP MUTUALLY ~ IItiiCLUSIYE AItiiD EQUITABLE PARTI`IERSHIPS FOR DEYELOPII`IC AI~iD MAI1tiiTAI ItitI ltiiC JOI l`IT~USE, YOUTH~ORIEItiiTED PARK AI`ID RECREATIOItii SITES ~YITHII`I THE CITY OF SARATOCA Al`ID BEl`IEFITII`IC THE C REATER COMMUI`IITY.II •