HomeMy WebLinkAbout1998 Parks Site SummariesCITY OF SARATOGA, PARK DEVELOPMENT PROJECT
ATTACHMENT #1: SITE SUMMARIES
Site-Notes Users O ortunities Constraints Needs/desires
1) EI Quito Park Saratoga Little Possible to put a Parking is an issue Switch from DG to
League, Quito Little small (60x100yd) with the neighbors-- clay infield;
Site is used as a League, Saratoga field, or almost 3 of have been complaints Soccer goals;
practice field by Rec. Dept., De the "U-6" fields in in the past.
the athletic Anza Youth Soccer, the out-field area; Too small for afull-
groups; used Monday volleyball, Practice area in NW size game field.
heavily by pick-up soccer, pre- comer w/ a portable
general public school play-groups, backstop.
picnic rentals.
2) MaCauliffe Cupertino American 60x100yd field area- No room for any Dirt infield;
Elementary Little League, -small, but usable expansion Soccer goals
school activities. for practice;
Scheduling might
make better use of
this site.
3) Saratoga AYSO-U-8's 3x/day A 50x100yd held is School asphalt area Fix playing
Elementary almost daily in Fall; scheduled to be built will be expanding; No conditions-slope and
Formerly used by in the Fall-current way to widen the field drainage;
School district is Saratoga Little field will be leveled area to greater than Soccer goals
looking to League for practice. out and drainage 50 yds.
partner with the fixed.
City to help with School is trying to
the development acquire add'I. space
costs. which would add 80'
to the length.
4) Argonaut AYSO-for practice 70x100yd field is Poor drainage and Improve turf
Elementary in Fall, Saratoga potentially possible; pitting of field; old condition;
Little League, 60x100yd will fit irrigation system. soccer goals
formerly used by easily; 3 backstops
CYSA for practice on site
5) Marshall Quito Little League If school play area is Parking is a problem Need these fields for
Lane Elementary uses heavily; AYSO moved, the field in the neighbofiood; U-10 and up; QLL
in Spring and Fall- space can be any attempt to locate proposed a T-ball
An important site two U-8 teams 1/2 widened (though this permanent restroom field, a Farm team
because of its field all week for will cost); a site facilities will meet field and 1 U~ soccer
location-not practice; CYSA 1/2 redesign might yield with resistance. field; restroom
many fields to field all week in Fall more efficient use of facilities;
serve this part of the space, but it
town. Campbell might be at
School District is considerable cost.
willing to partner
with City to
develo .
A
6) Redwood AYSO-f teams in Field is large Field shape prohibits Improve turf
Middle School Fall, 1 game on enough to layout options condition;
Saturday; U-8's accommodate a soccer goals;
City and AYSO practice on the regulation-size field pitcher's mound;
contributed $ for small field; for upper division restroom facilities;
field upgrades 4 Saratoga LL uses games; good storage facilities
years ago. the Iwr dmd. for geographic location
u r div. ractice
7) Blue Hills AYSO and CYSA Much potential with Insufficient asphalt Improve 1•ield
Elementary/ split the use in Fall the inclusion of the area at school-will be condition; soccer
Azule Park and Spring; Azule site: It may expanding; significant goals; restroom
Cupertino LL uses be possible to fit 1- neighborhood facilities; possibly
School district is for Spring practice; 70x100yd field, plus resistance to storage facility if
willing to work a smaller field, plus development; parking increase in use.
with the City to 2 baseball 1•telds; is a problem.
arrive at a pedestrian overpass
mutually to connect with
beneficial Kevin Moran Park
arran ement.
8) Kevin Moran AYSO has 2 teams Much potential due Much neighborhood Soccer goals;
Park on the site in Fall to proximity and resistance to any kind restroom facilities;
and Spring-split connection to Blue of development- larger field area;
use with CYSA. Hills site; possible to including the possibly storage
use one of the installation of facility if increase in
orchard areas as off- restrooms; traffic and use.
street pkg. Can fit parking are problems;
60x100yd, current usable area is
80x120yd, and LL small-would require
baseball field in much work; residents
orchard area feel City "promised"
that no development
would occur-passive
use onl
9) Foothill LG/Saratoga Girls With facility Parking is a problem- restroom facilities;
Elementary Softball; AYSO-3-4 upgrades and a though add'I. will be storage facility;
School teams in Fall; vigilant maintenance built-as is the lack of snack-shack; covered
program, the site facilities; dugouts; water
could be improved The design options fountains, batting
greatly; slight are limited due to the cage(s); pitching
alterations to space multi-level nature of areas; turt and infield
might make it more the site; to re-design renovation.
efficient. would be a
considerable cost
10) Congress AYSO, Pony Could the site be Parking is limited for Needs field upgrades-
Springs Park League, Saratoga designated as a the number of people -new irrigation, re-
Little League "Sports Park," in to be accommodated; grading, etc. Also
The primary which case the needs new fencing
game site for users could charge between the first-base
soccer, baseball, entrance fees, etc. lines and the play
and Pony area; storage
League. 4 facilities; foul ball
baseball fields screen; taller home
and 5 soccer run fence; batting
fields ca es;
General notes:
A) Turf condition is a major concern at all sites. All of the school sites have irrigation
systems that are fairly old and which should be replaced.
B) Large "game-size" fields are in high demand; essentially, the kids can practice anywhere
there is flat grass, but there is a need for more big fields. Everyone agreed that the need
for "flat grass" outweighed a lot of other considerations.
C) There is a need for restroom facilities at all sites except Congress Springs and EI Quito.
Currently, the groups must provide portables, and with large numbers of players, parents
and siblings, the facilities are just not adequate. Permanent restroom facilities are a
major cost and will have to be weighed as part of project prioritization.
D) Regarding maintenance, an important factor is being able to let the turf rest-like
Redwood does over the summer months. Developing a detailed use-schedule which
provides for each field to be rested at least one day per week is needed. Such a
schedule would also help to maximize the efficiency of the existing sites-and would cost
nothing.
E) There is a general call for more facilities (such as batting cages, storage areas, drinking
fountains, etc.) at all sites. These kinds of upgrades will be considered and weighed
against the cost of field upgrades.
3
CITY OF SARATOGA, PARK DEVELOPMENT PROJECT
ATTACHMENT #2: MAINTENANCE COST COMPARISONS
Enti Maint. Cost Per Acre/Year Includin - $ /acre/ r.
City of Saratoga Approximately $7600/acre/year, Mowing-$882
for 55 acres in the Park system. Fertilization-$159
Park maintenance costs in Renovation-$215
1995/96=$363,054.57 adjusted Weed control-$236
@ 5%/yr. To arrive at the above Water-$130, avg.
figure. NOTE: Does not include Plus: salaries, materials and
vehicle and indirect costs. equipment, maintenance (trash,
pruning, etc.)
With indirect costs included, the
cost would be approximately
$10,600/acre/year. The figure
would be closer to
$12,500/acre/year if you
proportion out the costs
attributed to maintaining
developed vs. Undeveloped park
land.
City of Los Altos Approximately $4-8000/acre/yr. Fertilization-$320
depending on the type of Aeration-$125
acreage...wide open turf areas Weed control-$345
are generally less than highly Aerate/Seed/Roll-$2,178 (not
ornamental areas-though all sites)
additional money is spent Hole Fill-$80
repairing the damaged athletic Plus: water, mowing, salaries,
type fields. materials and equipment.
Note: these are costs to
maintain school sites.
City of Cupertino Approximately $11,500/acre/yr Salaries, materials, and capital
to maintain School District sites outlay
(51.55 acres-annual cost
=$602,105
City of Sunnyvale Approximately $6000/acre/yr, Renovation, mowing, contracted
but this does not include water weed/pest control, aeration,
costs. fertilization, materials and
equipment, salaries
Jensen Corporation Approximately $10,454/acre/yr. Fertilization, watering, aeration,
mowing, weed control, pruning
up to 12'
Environmental Care Approximately $12,025/acre/yr. Mowing, edging, fertilization,
weed control, water, aeration
Aid',-07-1998 14:55 CITY OF SARATOGAiADMIN. 408 868 1280 P.02i03
~r,4cc~ M'~.+~r ~~3
MEMORANbUM
Date: August 6, 1998
To: Jeff Krebs, Beals Landscape Architecture
From: Irene Jacobs, City of Saratoga
RE. Playfield Task Force
I hope that the following information will help clarify questions related to
indirect costa, the FY99/00 budget and other loose ends that we discussed.
Feel free to call me if you have any follow-up questions.
Ind~gect Costs
Attached you will find an allocation of indirect costs budgeted for the year
ending June 30, 1999. The City currently allocates direct costs of the
following General Government and Intergovernmental Programs: City
Council, City Manager, City Clerk, Human Resources, General Services,
Fined Assests and Management Information Systems to program accounts as
established by the City.
The direct cost of these functions is allocated as an indirect cost to both
operating and intergovernmental accounts based upon a formula determined
by the City. This formula attempts to allocate direct costs budgets for the
above intergovernmental accounts based upon their perceived contributions
to the various operating and intergovernmental programs. This is done
using a combination of the program's direct budget, permanent full-time
employees and all full-time employees as the basis for all allocations.
If you refer to the spreadsheet you will see that Parks and open Space are
listed as Department 3030. The first column has $49$,119 budgeted for
direct costs and $143,426 for first allocation costs. First allocation costs are
those indirect expenses that can be easily tracked to a specific program. For
Parks and Open Space the first allocation costs cwnsist of Insurance cysts,
existing or new equipment, facilities (the corporation yard), NIIS, and City
Attorney Costs. The subtotal $641,545 which is then used to calculate the
indirect cysts by using the formulas under the headings listed across the
page.
Utility Users Tax
There was some question related to how the loss of the Utility User's Tax
([JUTJ directly affected the Parks and Open Space budget. The biggest
AUG-07-1998 14 56 CITY ~ SARATOGAiADMIN. 408 868 1280 P,03i03
impact of the loss of the UUT on Parks was the reduction of staff in that
department. As a result of the reorganization, the Park Maintenance
Superintendent position was dissolved as well as a Park Maintenance
Worker.
Since the occurrence of this change, the Park Maintenance I.eadworker has
been trying to pick up the administrative void that has been left with the loss
of the Park Maintenance Superintendent obviously decreasing the number of
hours that the leadworker normally spends working in the field. The loss of a
Pazk Maintenance Worker has decreased the work on Parks by at least forty
hours per week leaving the remaining crew to pick up the slack. The
leadworker tells me that when we were fully staffed, his men cared for
approximately six acres each and now his crew is responsible for nearly nine
acres per maintenance worker even after the elimination of the time spent
maintaining the median strips that has since been contracted to a private
firm.
In addition the monies that were allocated for contracted maintenance
services has decreased. For example, in FY96/97 $2,000 was budgeted for
contract services for various types of spraying. For FY 97(98 that number
was reduced to $500. Irrigation repairs received a budgeted allocation of
$7,400 in FY96/97 but in FY 97/98 it was reduced to $2,000. The need for
spraying and irrigation repairs have not decreased but, since we have not
been able t4 rely on contractual services as we have in the past, our existing
crew has had to do the repairs themselves which has again decreased the
amount of time that they spend on their regular duties.
Another area where the Farks and Open Space budget has been affected is
with the Hakone Gardens budget. In an attempt to bridge a 1.5 million
dollar gap in the budget, the City proposed to the Hakone Foundation that
they assume full responsibility of the operations of the gardens and with it
the operational costs and responsibility for Hakone Gazdens. This relieved
the city of a $90,000 budget item.
TOTAL P.03