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Home My WebLink About10-06-1999 City Council Agendafile:///E|/ag1999/ag1006.htm AGENDA SARATOGA CITY COUNCIL TIME: Wednesday, October 6, 1999 5:30 p.m. PLACE: Closed Session -Administrative Conference Room, 13777 Fruitvale Avenue; Regular Meeting -Council Chambers/Civic Theatre, 13777 Fruitvale Avenue TYPE: Regular Meeting OPEN SESSION -5:30 p.m. in the Administrative Conference Room ADJOURN TO CLOSED SESSION CLOSED SESSION A. Conference with Labor Negotiator pursuant to Government Code Section 54957.6 Agency Negotiator: Larry I. Perlin; Employee o rganization: Saratoga Management Association (SMO) B. Conference with Legal Counsel -Existing Litigation pursuant to Government Code section 54956.9(a) Name of Cases: City of Saratoga v. West Valley-Mission Community College District, Santa Clara County Superior Court No. CIV 756-340; City of Saratoga v. TCI of Cleveland, Santa Clara County Superior Court; City of Saratoga v. County of Santa Clara MAYOR'S REPORT ON CLOSED SESSION CALL TO ORDER -7:00 p.m. in the Council Chambers at 13777 Fruitvale Avenue PLEDGE OF ?OF ALLEGIANCE ROLL CALL 1. CEREMONIAL ITEMS file:///E|/ag1999/ag1006.htm (1 of 5) [6/30/2008 3:54:40 PM] file:///E|/ag1999/ag1006.htm A. Proclamation recognizing Ray Rossi, owner of the Saratoga Drug Store, for his years of service to the community. REPORT OF CITY CLERK ON POSTING OF AGENDA -Pursuant to Government Code 54954.2, the agenda for this meeting was properly posted on October 1, 1999. 2. COMMUNICATIONS FROM COMMISSIONS AND THE PUBLIC A. Oral Communications on Non-Agendized Items -Any member of the public will be allowed to address the City Council for up to three (3) minutes on matters not on this agenda. The law generally prohibits the Council from discussing or taking action on any such matters. However, the Council may instruct staff accordingly regarding Oral Communications under Agenda Item No. 7. B. Communications from Boards and Commissions -None C. Written Communications -None 3. CONSENT CALENDAR The consent calendar contains routine items of business separated into three sections. Items for each section will be acted upon in one motion unless they are removed from the Consent Calendar for discussion. Previously discussed items in Section A have already been considered by the City Council at a prior public hearing which was eventually closed. Those items are not subject to further public discussion at this meeting because the vote taken at the previous meeting was final. Resolutions in Section A are for the purpose of memorializing the decision to assure the accuracy of the findings, the prior vote, and any conditions imposed. New items in Section B do not require a presentation from staff unless the Council removes them for discussion, at which time staff may provide additional information if requested. Claims against the City identified in Section C will be presented by staff prior to the Council's vote. A. Previously Discussed Items 1. Resolution denying an appeal form the decision of the Planning Commission: Appellant/Applicant: Sprint PCS/Crawford at 14429 Big Basin Way; UP 96-013.1 Recommendation: Adopt resolution. 2. Resolution granting an appeal from the decision of the Planning Commission: Appellant/Applicant: Blackwell Properties at 13995 Alta Vista Avenue (Lot 1); DR 99-030 Recommendation: Adopt resolution. file:///E|/ag1999/ag1006.htm (2 of 5) [6/30/2008 3:54:40 PM] file:///E|/ag1999/ag1006.htm 3. Resolution granting an appeal from the decision of the Planning Commission: Appellant/Applicant: Blackwell Properties at 13997 Alta Vista Avenue (Lot 2); DR 99-029 Recommendation: Adopt resolution. B. New Items 1. Planning Commission Actions, September 22, 1999 Recommendation: Note and file. 2. Approval of Check Register Recommendation: Note and file. 3. Memo authorizing publicity for October 20 Public Hearing items -None 4. First Amendment to the ABAG Power Pool Natural Gas Sales and Aggregation Agreement. Recommendation: Approve the amendment to the Agreement. 5. Resolution supporting the Winchester Extension to the Vasona Corridor Light Rail Project. Recommendation: Adopt the resolution. 6. Final Acceptance and Notice of Completion for Horseshoe Drive Landscape Improvements Recommendation: Accept the project as complete and authorize staff to record the Notice of Completion for the construction contract. 7. Final Acceptance of Subdivision Public Improvements within Tract 8979. Recommendation: 1. Grant final acceptance of the subdivision public improvements within Tract 8979. 2. Adopt the resolution rescinding the previously rejected Offer of Dedication and accepting the dedication of the street (Rodeo Creek Hollow ) within Tract 8979 into the City's publicly maintained street system. 8. Contract for Civic Theater HVAC engineering services. Recommendation: Accept proposal from Vernon-Allen-Okamoto to provide the mechanical, plumbing, electrical and structural engineering technical drawings and specifications for the Civic Theater HVAC system in the amount of $6,560. C. Claims Against the City -None 4. PUBLIC HEARINGS -7:30 p.m. file:///E|/ag1999/ag1006.htm (3 of 5) [6/30/2008 3:54:40 PM] file:///E|/ag1999/ag1006.htm A. (Continued public hearing) Appeal of Planning Commission denial of AS 99-001, a request to allow a batting cage to be erected on property located 15142 Sobey Road (Applicant/appellant: David and Cynthia Wright) Recommendation: Deny the appeal and uphold the Planning Commission’s decision. B. Vessing Road District initiation of condemnation proceedings Recommendation: Open and close public hearing; adopt resolution. 5. OLD BUSINESS A. Location for memorial tree for the late Mayor Shaw Recommendation: To be presented at the meeting. 6. NEW BUSINESS A. Award of construction contract for 1999 annual concrete repair project. Recommendation: 1. Declare Meade Construction, Inc. of Burlingame to be the lowest responsible bidder on the project. 2. Award a construction contract to Meade Construction, Inc. in the amount of $58,919. 3. Authorize staff to execute change orders to the contract up to $8,000. B. Award of construction contract for 1999 Street Maintenance Program Recommendation: 1. Declare Valley Slurry Seal Co. of West Sacramento to be the lowest responsible bidder on the project. 2. Award a construction contract to Valley Slurry Seal Co. in the amount of $166,630.32. 3. Authorize staff to execute change orders to the contract up to $15,000. C. Award of construction contract for Pavement Management Program. Recommendation: 1. Declare G. Bortolotto & Co. of San Carlos to be the lowest responsible bidder on the project. 2. Award a construction contract to G. Bortolotto & Co. in the amount of $1,141,214.74. 3. Authorize staff to execute change orders to the contract up to $90,000. file:///E|/ag1999/ag1006.htm (4 of 5) [6/30/2008 3:54:40 PM] file:///E|/ag1999/ag1006.htm 7. ORAL COMMUNICATIONS (continued) and instructions to staff regarding actions on current oral communications. 8. APPROVAL OF MINUTES (Note: City Attorney will be excused at this point if no longer needed.) A. Special meetings of August 30, 1999 and September 9, 1999 B. Adjourned regular meeting of September 7, 1999 C. Regular meeting of September 15, 19999. CITY COUNCIL ITEMS A. Agenda items for the next adjourned regular meeting (Note: The purpose of listing the items immediately following is not to discuss or take action on them, but simply to decide whether they are to be placed on the agenda for the adjourned regular meeting of October 12, 1999-this meeting is canceled). B. Other ADJOURNMENT In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk at (408) 868-1269. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility accessibility to this meeting. [28 CFR 35.102-35.104 ADA Title II] file:///E|/ag1999/ag1006.htm (5 of 5) [6/30/2008 3:54:40 PM]