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Home My WebLink About06-19-2002 City Council Agendar• !~l 1'd} . i"7 ^J~~~yyLt 11 "=t: ° I ~l ~: , ~.j ~~ r '~ ~~~~= a~ ~ ~.~ fa ~:= ~lr i ., ~ {~ ~ ;+j . ~<~.~ fy 1 ~J i:.,~~ ~r ~ f ~,5' r 3 '._.. - JUNE 19, 2002 CLOSED SESSION- 5:00 P.M. -ADMINISTRATIVE CONFERENCE ROOM, 13777 FRUITVALE AVENUE. ANNOUNCEMENT OF CLOSED SESSION ITEMS CALL MEETING TO ORDER - 5:00 P.M. ANNOUNCEMENT OF CLOSED SESSION ITEMS ~-~;, _~, ADJOURNED TO CLOSED SESSION 5:00 P M. Conference With Legal Counsel - Existing L tion (2 cases): (Government Code section 54956.9(a)) Name of case: Saratoga Fire Protection District v. City of Saratoga (Santa Clara County Superior Court No. CV-803540) Name of case: Ci atoga v. Mic el S. sta (S ~ to Clara County Superior Court~C - 6843) f-~_..__ Conference With Legal Counsel -Existing Litigation: (Government Code section 54956.9(a)) City of Saratoga v. West Va11e~Mission unity College District (California Court of Appeal, Sixth Appellate District N~65) ----., Initiation of litigation (Gov't Code Section 54956.9(c): (1 potential case) o REGULAR MEETING - 7:00 P.M. -CIVIC THEATER/COUNCIL CHAMBERS AT 13777 FRUITVALE AVENUE MAYOR'S REPORT ON CLOSED SESSION PLEDGE OF ALLEGIANCE ROLL CALL REPORT OF CITY CLERK ON POSTING OF AGENDA (Pursuant to Gov't. Code 54954.2, the agenda for this meeting was properly posted on June 14, 2002) AGENDA REGULAR MEETING SARATOGA CITY COUNCIL COMMUNICATIONS FROM COMMISSIONS & PUBLIC Oral Communications on Non-Agendized Items Any member of the public will be allowed to address the City Council for up to three (3) minutes on matters not on this agenda. The law generally prohibits the council from discussing or taking action on such items. However, the Council may instruct staff accordingly regarding Oral Communications under Council Direction to Staff. Communications from Boards and Commissions None Written Communications None Oral Communications -Council Direction to Staff Instruction to Staff regarding actions on current Oral Communications. CEREMONIAL ITEMS lA. Appointment and Oath of Office for the Heritage Preservation Commission Recommended action: Adopt resolution and administer Oath of Office. 1B. Appointment and Oath of Office for the Youth Commission Recommended action: Adopt resolution and administer Oath of Office. CONSENT CALENDAR The Consent Calendar contains routine items of business. Items in this section will be acted in one motion, unless removed by the Mayor or a Council member. Any member of the public may speak to an item on the Consent Calendar at this time, or request the Mayor remove an item from the Consent Calendar for discussion. Public Speakers are limited to three (3) minutes. 2A. Review of Check Register • Recommended action: Approve check register. 2B. May Financial Reports -~ Recommended action: Accept reports. 2C. Review Planning Commission Action Minutes - ~~~ June 12, 2002 Recommended action: Note and file. 2 2D. Second Amendment to the Agency Agreement for Countywide Household Hazardous Waste Collection Program Recommended action: • Accept report and authorize City Manager to execute agreement. 2E. 2002 Concrete & Stormdrain Maintenance Program -Award of Contract ,_ Recommended action: Declare lowest bidder; award contract; and authorize City Manager to execute agreement. 2F. Zoning Ordinance Amendment Permitting Small Wind Energy Systems Recommended action: Adopt ordinance. 2G. Joint Exercise of Powers Agreement and Cooperation Agreement to Undertake Activities Pursuant to Title I of Housing and Community Development Act ~ Recommended action: Adopt resolution authorizing the Mayor to execute agreement. 2H. Resolution Consenting to Change of Control of CATV Franchise ~ Recommended action: Adopt resolution. 2I. Congress Springs Park Improvements -Appropriation of Funds ~ Recommended action: Adopt resolution. PUBLIC HEARINGS (Applicants/Appellants and their representatives have a total of ten minutes maximum for opening statements. Members of the public may comment on any item for up to three minutes. Applicant/Appellants and their representatives have a total of five minutes maximum for closing statements. Items requested for continuance are subject to Council's approval at the Council meeting) ~~ 3. Appeal of Planning Commission Denial of Conditional Use Permit to Allow Real Estate Office Use as First Floor Frontage at 14500 14506 Big Basin Way Recommended action: Conduct public hearing; deny the appeal 4. Zoning Ordinance Amendment Requirements for Basements '~ Recommended action: Conduct public hearing; introduce ordinance; place on next agenda for adoption. 5. Adoption of Housing Element \ ~ Recommended action: Conduct public hearing; adopt resolution. I ~ LJ r • OLD BUSINESS 6. Union Pacific Railroad Trail VTA Funding Update Recommended action: .Accept report and direct staff accordingly. NEW USINESS -- 7. PG & E Presentation -Dawn Jackson, Government Relations Representative Recoitrmended action: Informati~al only. ~. 8. ~~' City of Saratoga Spring 2002 Cleanup Summary Recommended action: Accept report and authorize payment of invoice. 9. Cost Recovery Hearing for the Abatement of 12623 Quito Road Recommended action: Adopt resolution. .~ 10. pproval of Professional Service Agreement for Architectural Services for Phase II f the Grace United Methodist Church Renovation Project v;> Rec mended action: • - Autho 'ze City Manager to execute agreement. COMMISSION ASSIGNMENT REPORTS .~-, ~~- --Arts Commission Planning Commission Parks and Recreation Commission Finance Commission ---~.ibrary Commission Public Safety Commission Heritage Preservation Commission Youth Commission Gateway Task Force Library Expansion Committee C~ ~S' CITY COUNCIL ITEMS ~~ r ~ OTHER S CITY MANAGER S REPORT ,~ /a ~~ C ; ~` ~. C~,,~ s s ~ `~ ~ ~~ y~ c 4 Waltonsmith Mehaffey Baker Baker Waltonsmith Streit ' Bogosian Mehaffey Streit Bogosian a ~~ • ADJOURNMENT In compliance with the Americans with Disabilities Act (ADA), if you need special assistance to participate in this meeting, please contact the City Clerk at (408) 868-1269. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting (28 CFR 35.102-35.104 ADA Title II) - ;~, CITY OF SARATOGA CITY COUNCIL MEETING CALENDAR 2002 6/19 Regular Meeting CANCELLED U ' CANCELLED 7/17 Regular Meeting 8/7 Regular Meeting -City Manager Evaluation 8/21 Summer Recess - No meeting 9/4 Regular Meeting 9/18 Regular Meeting 10/2 Regular Meeting 10/16 Regular Meeting 11 /6 Regular Meeting 11/20 Regular Meeting 12/4 Regular Meeting 12/10 Adjourned Meeting -Council Reorganization 12/18 Regular Meeting • **Please note that all meeting start at 7:00 p.m. unless otherwise posted. Regular Meetings are held in the Civic Theater, 13777 Fruitvale Avenue. Adjourned Meetings are held in the Adult Day Care Center, 19655 Allendale Avenue. _- 5 r • r~ ,~. _;,, ,~. r~, , h `.~t3~k ~~, ~ ~" , ~, L~ AGENDA CITY OF SARATOGA SCC SHERIFF'S DEPARTMENT UNITED STATES POSTAL SERVICE COMMUNITY FORUM JUNE 20, 2002 CIVIC THEATER -13777 FRUITVALE AVENUE, SARATOGA CALIFORNIA CALL FORUM TO ORDER - 7:00 P.M. REPORT OF CITY CLERK ON POSTING OF AGENDA (Pursuant to Gov't. Code 54954.2, the agenda for this meeting was properly posted on June 14, 2002) SUBJECT: MAIL/IDENTITY THEFT • SARATOGA CITY COUNCIL MEETING DATE: June 19, 2002 AGENDA ITEM: ORIGINATING DEPT: Public Works CITY MANAGER: PREPARED BY: DEPT HEAD: SUBJECT: City of Saratoga Spring 2002 Cleanup Summary RECOMMENDED ACTION(S): 1. Receive Report. 2. Authorize City Manager to execute payment in the amount of $39,467.00 to Green Valley Disposal Company for the 2002 City of Saratoga Spring Cleanup. REPORT SUMMARY: This years Spring 2002 cleanup event was a resounding success, with high levels of resident participation, resulting in 293 tons of refuse being collected from April 29 — May 17, 2002. The cleanup event ran smoothly, with City staff receiving no complaint calls and several calls from residents supporting the event. Green Valley Disposal Company provided exceptional service during the cleanup event, responding quickly and efficiently to customer needs and picking up all waste left out by our residents. This cost of this year's cleanup event is $39,467.00 (under the $45,000.00 approved budget) and is $36,371.00 dollars less than last year's cleanup event (primarily due to the elimination of the bulky item pickup). Staff recommends authorizing the City Manager to execute payment in the amount of $39,467.00 to Green Valley Disposal for the 2002 City of Saratoga Spring Cleanup. FISCAL IMPACTS: There are sufficient funds in the adopted budget to support the spring cleanup event. CONSEQUENCES OF NOT FOLLOWING RECOMMENDED ACTION(S): Green Valley Disposal Company will not be paid for services rendered. L� �i r� 0 ALTERNATIVE ACTION (S): None in addition to the above. FOLLOW UP ACTION(S): None. • ADVERTISING, NOTICING AND PUBLIC CONTACT: None. ATTACHMENTS: Attachment A — Invoice for May 2002 City of Saratoga Cleanup Attachment B — Letter from Green Valley Disposal 2 of 3 GREEN VALLEY DISPOSAL COMPAN . INC. 573 LNIV= FS7)'.AVZ • P.O. BOA LOS GATOS CA 9503', -1 _927 PH: ia.6i n2 , O�SPOSp�- May 31, 2002 Cary Bloomquist City of Saratoga 13777 Fruitvale Drive Saratoga, CA. 95070 Re: 2002 Saratoga Clean up Dear Cary: During the weeks of April 29, May 6, and May 13 2002 Green Valley Disposal conducted a clean up for the City of Saratoga residents. The clean up was successful and without incident. We collected 293 tons of debris. This year, the City of Saratoga made two changes to clean up. The two changes were Perform clean up over a three -week period of time. Spreading the clean up over three weeks increased the safety and efficiency for the collection drivers and equipment. • Have bulky items included as a pay- for - service option. Having bulky items included as a pay- for - service option better enabled us to estimate the volume of material to be collected. Limiting material to normal household debris allowed residents to discard unwanted items, while controlling the volume of material set out. Both of these changes were positive changes. The response we received from the residents was one of appreciation for the services provided. Enclosed is the invoice for the 2002 clean up. The amount of $39,467 was under the estimated amount for this year's clean up. Please forward this to the appropriate departments for approval and payment. If you have any questions, please give me a call. Sincerel , Phil Couchee District Manager ® Printed on Recycled Paper LLEY DISPOSAL GOMPA GREEN VA N NY*C. O' L0 vnl Oc. Cr 95'v.. °h. ;OS, 35--2'10C - - °�sPOSPv Saratoga Clean -up Invoice for May 2002 Clean up Garbage Tons collected 293 Base fee charged per ton $22.06 Fees and taxes charged per ton $18.14 Driver Hourly labor rate- regular $22.39 Driver Hourly labor rate- overtime $ Helper Hourly labor rate- regular $ 15.00 Helper Hourly labor rate- overtime $22.50 Landfill Costs $6,464 Base fees (tons X base fee per ton) $7 053 Adding factor for profit and taxes on base 1.0911 (using 5 % after tax and 40.138 % tax rate) Fees and taxes (tons X fees per ton) 5.315 $12,368 Total landfill costs Labor Costs Driver 41.25 Overtime driver collection hours 209.50 Regular time driver collection hours 16.00 Helper salary costs Total 225.50 Driver salary costs 7,394 30.00% 2.218 Workers comp,taxes 5,107 Net driver collection cost 9,613 Helper Overtime helper collection hours 41.25 Regular time helper collection hours 200.00 Total 241.25 Helper salary costs 3,928 30.00% 1_,178 Workers comp,taxes Net helper collection cost 5,107 14,719 Total labor costs Direct mailing of informational flyer 4,500 Misc. employeettruck costs 2.000 Total other costs 6,500 Operational costs 21'219 Adding factor for profit and taxes on base 1.0911 23,153 Franchise Fee Total clean -up costs for faces Collection and Disposal 1.1111 $39,467 ® Printed r on Recycled Pape