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Home My WebLink About07-10-2001 City Council Special meeting Agenda Packetsz-~ ,4yy~ ~;tii3 -~~~ ~~ , ~~~~. ?I ;~_ ` N~ AGENDA SPECIAL MEETING SARATOGA CITY COUNCIL JULY 10, 2001 SPECIAL MEETING - 8:00 A.M. ADMINISTRATIVE CONFERENCE ROOM, 13777 FRUITVALE AVENUE. CALL MEETING TO ORDER - 8:00 A.M. PLEDGE OF ALLEGIANCE ROLL CALL REPORT OF CITY CLERK ON POSTING OF AGENDA (Pursuant to Godt. Code 54954.2, the agenda for this meeting was properly posted on July 6, 2001) COMMUNICATIONS FROM COMMISSIONS & PUBLIC ORAL COMMUNICATIONS ON NON-AGENDIZED ITEMS Any member of the public will be allowed to address the City Council for up to three (3) minutes on matters not on this agenda. The law generally prohibits the council from discussing or taking action on such items. However, the Council may instruct staff accordingly regarding Oral Communications under Council Direction to Staff. COMMUNICATIONS FROM BOARDS AND COMMISSIONS None WRITTEN COMMUNICATIONS None ORAL COMMUNICATIONS -COUNCIL DIRECTION TO STAFF Instruction to Staffregarding actions on current Oral Communications. 'NEW BUSINESS 1. Saratoga Avenue Left Turn Lane and Median Improvements Recommended action: Approve amendment to contract with Duran and Veneables Inc. ADJOURNMENT In Compliance with the Americans with Disabilities Act, if you need assistance to participate in this meeting, please contact the City Clerk at 408/868-1269. Notification 24 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. [28 CFR 35.102-35.104 ADA title II] SARATOGA CITY COUNCIL MEETING DATE: July 10, 2001 AGENDA ITEM: ORIGINATING DEPT: Public Works PREPARED BY: CITY MANAGER: ~~~~ DEPT HEAD: ~ SUBJECT: Interim Library Project -Proposal for related site and roadway improvements. RECOMMENDED ACTION(S): 1. Move to authorize City Manager to execute an increase to the existing City construction contract with Duran &Venables, Inc. in the amount of $ for performance of work in connection with the Interim Library Project 2. Move to authorize staff to execute change orders in connection with the additional contract work up to $ REPORT SUMMARY: In order to facilitate safe motor vehicle, pedestrian, and bicycle access into and out of the temporary library site, located at Sacred Heart Church, it is necessary to construct various frontage improvements along Saratoga Avenue. A left turn lane pocket for motor vehicles on Saratoga Avenue and pedestrian pathway and bicycle lane improvements along the frontage of the Church property and the Heritage Orchard will be constructed to facilitate the safe access. Additionally, drainage, striping, and other various site improvements are included in the scope of work to prepare the site for the Temporary Library. Staff recommends that Duran &Venables, who has a current construction contract with the City, perform the above mentioned work. The cost for this work and the recommended change order authority will be submitted to the Council on Tuesday prior to the special meeting. In order to submit a complete cost proposal, the contractor requested additional time to solicit subcontractor quotes and will submit their proposal on Monday. [ _ y ^~ FISCAL IMPACTS: The adopted budget contains sufficient funds to cover the additions to the contract and recommended change order amounts in Activity 3005 (Street Maintenance) -Account No. 4010 (Contract Services). CONSEQUENCES OF NOT FOLLOWING RECOMMENDED ACTION(S): The improvements in connection with the Temporary Library Project will not move forward. ALTERNATIVE ACTION(S): None in addition to the above. FOLLOW UP ACTION(S): The contractor will be given approval to move forward with the above-recommended actions and work will begin as early as July 11. ADVERTISING, NOTICING AND PUBLIC CONTACT: Nothing additional. ATTACHMENTS: None. la 2 of 2 SARATOGA CITY COUNCIL MEETING DATE: July 10, 2001 AGENDA ITEM: ORIGINATING DEPT: Public Works CITY MANAGER: i� PREPARED BY: DEPT HEAD: l" ` ' --� SUBJECT: Interim Library Project -Proposal for related site and roadway improvements. RECOMMENDED ACTION(S): 1. Move to authorize City Manager to execute an increase to the existing City construction contract with Duran &Venables, Inc. in the amount of$ 116,037.00 for performance of work in connection with the Interim Library Project. 2. Move to authorize staff to execute change orders in connection with the additional contract work up to $ 40,000.00 REPORT SUMMARY: In order to facilitate safe motor vehicle,pedestrian, and bicycle access into and out of the temporary library site, located at Sacred Heart Church, it is necessary to construct various frontage improvements along Saratoga Avenue. A left turn lane pocket for motor vehicles on Saratoga Avenue and pedestrian pathway and bicycle lane improvements along the frontage of the Church property and the Heritage Orchard will be constructed to facilitate the safe access. Additionally, drainage, striping, and other various site improvements are included in the scope of work to prepare the site for the Temporary Library. Staff recommends that Duran&Venables, who has a current construction contract with the City, perform the above mentioned work. It is therefore recommended that the Council approve an increase to the existing City construction contract with Duran &Venables, Inc. in the amount of$ 116,037.00 ($104,772.00 for improvements to along Saratoga Avenue and $11,265.00 for site preparation work for the Temporary Library). Further, it is recommended that the Council authorize staff to execute change orders in connection with the additional contract work up to $ 40,000.00 to cover any unforeseen circumstances,which may arise during the course of the work, and to perform temporary utility service improvements currently being designed by the City's library design consultants. FISCAL IMPACTS: The adopted budget contains sufficient funds to cover the additions to the contract and recommended change order amounts in Activity 3005 (Street Maintenance) - Account No. 4010 (Contract Services) and in Capital Project No. 0103 (Library Expansion) —Account No. 4010 (Contract Services). CONSEQUENCES OF NOT FOLLOWING RECOMMENDED ACTION(S): • The improvements in connection with the Temporary Library Project will not move forward. ALTERNATIVE ACTION(S): None in addition to the above. FOLLOW UP ACTION(S): The contractor will be given approval to move forward with the above-recommended actions and work will begin as early as July 11. ADVERTISING, NOTICING AND PUBLIC CONTACT: Nothing additional. ATTACHMENTS: • None. 2 of 2 • DURAN& r VENABLES Mattriala Takeoff • F Saratoga Aveiue Temporary Library Project July 3,2001 . REAL ---»--- UN ' AMOUNT Lc1eec& tato,gams r ojova1) _ L.S. _. � ,•�- t {rough 4 flash) L1* 7d3 .� „� Roadway 4 -bf) l'014 _ . 175 $-l-1i5 Wye °ut 7 .,� _.�," • 1 FYI r•. TON • - '. b �}+ 1• ` I• " : xmayO1 .-:' 4 - ' �. • 'r a.Ao u • ; a '. 1.1 [ 1 -Y`'-•" • Z:{.�( 1 _ l ten,1, ` •, '0 i. ' New b t�ie4p i 1,2 is Pia N�.. II6p T000 L?3•O'J 8c'.CSTLB •DNI s3id`:.-+h'3(i T 4b311Q 's:I? TODE/60/LO