HomeMy WebLinkAbout01-06-1997 City Council Agenda PacketAGENDA
SARATOGA CITY COIINCIL
• TIME: Monday, January 6, 1997 - 7:00 p.m.
PLACE: Senior Day Care Center, 19655 Allendale Avenue
TYPE: Adjourned Regular Meeting/Town Hall Meeting
1. Roll Call
2. Report of City Clerk on Postinq of Aqenda
Pursuant to Government Code 54954.2, the agenda for this meeting was
properly posted on January 3. The notice of adjournment from the
December 18 Council meeting was properly posted on December 19.
3. Oral Communications from, the Public on Non-Agendized items
4. Discussion of City Budget
5. Other
6. Adjournment to a closed session at 6:00 p.m. on Tuesday, January
7, in the Administration Conference Room, 13777 Fruitvale Avenue,
pursuant to Section 54956.9(a): CONFERENCE WITH LEGAL COUNSEL-
EXISTING LITIGATION (Name of case: San Francisco Baykeepers v.
City of Saratoga); then to 7:00 p.m. the same day to an open
• session for a joint meeting with the Library Commission.
In compliance with the Americans with Disabilities Act, if you need
special assistance to participate in this meeting, please contact the
Assistant to the City Manager, Jennifer Britton, at 408/868-1212.
Notification 48 hours prior to the meeting will enable the City to make
reasonable arrangements to ensure accessibility to this meetin>g,~.~~[28
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Budget Reduction Form Instruction Sheet
1997/98 Potential Areas of Reduction
With 20$ Reduction in Available Funding
Use this same form for the 40% reduction workup, just change the
percentage on the form from 20% to 40%
Department: Put in Department Name
Affected Activity/Program: Put in the Activity Name or if you
are dealing with a program which is part of an activity, name the
program as well.
1996/97 Approved Appropriation: Put in the current budget amount
including any adjustment made through December 31, 1996.
1996-97 Source (s) of Funding and Amount (s) : Identify the source and
amount of funding for this activity or program. If it is part of
the general fund and revenue comes from a fee or charge then also
include that information here.
Suggested Target Areas: Describe the nature of the budget
reduction in terms of the activity and/or the program.
1. What Will Be the Service Level Reduction? Describe what
service is connected to this reduction and what the new
service level would be. Include what impact this will have on
the ability of the department to meet a performance
. measurement or standard tied to the service. •
2. What Staffing Level Reductions Would Occur? S tat e t h e
estimated amount of staff time in annual hours that would be
reduced by the service level reduction. Also state what staff
capacity is currently required to perform this service. Is
this service currently provided by lower level staff,
technical staff, management staff, etc?
3. What is the History of this Activity/Program? What is the
history of the provision of this service? Was it new this
year, new last year, been around for 10 years, been around
since the City was incorporated?
4. Does This Activity/Program Involve a Federal or State Mandate?
Is this a mandate or not? If so at what level? Does the
reduction include expenditures beyond the mandated level?
5. What Will Be the Quality of Service Delivery Impact? W ill
the depth of the coverage be different? Will oversight be
affected? Will service consistency suffer? Will there be a
noticeable customer service impact? Will there be an effect
on reliability of service?
6. Is the Activity/Program Called for in the General Plan and/or
How Does it Relate to a Specific Area of the City's Vision
• Statement? Relate the reduction to whether this would
hamper furtherance of the various policies of the general plan
(be specific) and/or the City's vision Statement (again, be
specific) .
s
•
L~
PROGRAM: PUBLIC WORKS SERVICES DEPARTMENT: PUBLIC WORKS
ACTIVITY: PARR/OPEN SPACE MAINTENANCE PROGRAM CODS: 3036
ACTIVITY GOALS, OBJECTIVES AND PLANNED PERFORMANCE:
A key function of the Public Works Department is to provide for the
on going maintenance and upkeep of approximately 52.5 acres of
City-owned parks and open space areas including Community Parks
(Congress Springs, E1 Quito, Kevin Moran and Wildwood);
Neighborhood Parks (Azule, Beauchamps, Brookglen,~ Foothill, and
Gardiner); and Specialty Parks (Blaney Plaza, the Central Park
Heritage Orchard, the downtown Historical Park, the Quito/Pollard
and San Marcos Open Space areas, and the Warner Hutton House and
adjacent Civic Center grounds). Additionally, the City operates
and maintains the Hakone Japanese Gardens, however that activity is
programmed in a separate area of the Public Works Services budget
{Activity 3037) .
PERFORMANCE STANDARDS AND MEASURES:
To maintain all parks and open space areas in a safe, usable, and
presentable condition at all times by performing regularly
scheduled, cost effective landscape maintenance and repair
activities.
To increase water and energy efficiency and the use of
environmentally friendly practices in parks maintenance activities.
To maintain an orderly and user friendly system of coordinating
group use of Community Parks through administration of picnic area
and athletic fields reservation systems.
To foster community awareness of and support for the City's parks
and open space resources by promoting and expanding the City's
Adopt-A-Park Program.
To coordinate with and assist user groups with specialized needs
such as community gardeners, Little League and AYSO, sponsors of
festivals in Wildwood Park, and organizations which promote
community events.by hanging banners in Blaney Plaza.
To provide on-going support, as needed, to the City's Parks and
Recreation Commission.
STAFF RESOURCES ALLOCATED:
Public works Director - .10
Park Maint. Leadworker - .55
Park Maint. Worker II - 2.25
Sr. Clerk Typist - .25
7-55
Park Maint. Superintendent - .30
Irrigation Specialist - .70
Administrative Secretary - .OS
•
•
BUDGET DETAIL
PROGRAM: PUBLIC WORKS SERVICES DEPARTMENT: PUBLIC WORKS
ACTIVITY: Parks/Open Space PROGRAM CODE: 3036
ESTIMATED APPROVED APPROVED
FY 95-96 FY 96-97 FY 97-98
EXPENDITURE BUDGET BUDGET
3010 WAGES. FULL-TIME 1167,827 5173,184 5780,027
Public Works Director - 0.10
Parks Maint. Supt. - 0.30
Parks Maint. Leadworker - 0.55
Irrigation Specialist - 0.70
Parks Maint. Worker II - 2.25
Admin. Secy. - 0.05
Sr. Clerk-Typist - 0.25
3011 WAGES. OVERTIME 80 100 100
3020 WAGES, PART-TIME 2,160 1,580 1.560
5130/mo. -after hours rostroom lockup.
3030 BENEFITS 83,456 ?2,136 73,974
Full time - FY 96/97 571,810
Part time - FY 96!97 5328
3040 LEAVE PAYOUT 8,091 1,350 1,792
Estimated payout for 2 employees.
Personnel Total 241,594 248,330 257,453
4120 DEPT SUPPLIESlEQUIPMENT 19,800 20,100 20.500
51,675/mo. for
fertilizers, herbicides. landscape
materials, restroom supplies,
irrigation parts, etc.
2%incroase in FY 97198.
4510 CONTRACT SERVICES 0 800 800
Temp. secrotarial support.
4515 LEGAL SERVICES 300 300 300
Misc. support horn City Attorney.
4530 REPAIR SERVICES 5,800 3,000 3,080
5250Imo. for irrigation system ropairo.
2% incroase for FY 97/98.
4535 MAINTENANCE SERVICES 45,810 53,500 51,510
51,025/mo. -Civic Center contract maint.
518,500 - Hertage Orchard maint.
53,000 -disc vacant park sites.
i1 ,225/mo. -contract tree maint.
52,000 - pest/weed control.
53,000 Wildwood Pk. hillside
brush romovel in FY 98!97
2% increase for FY 97/98.
5320 ADVERTISING 973 500 500
Display ads for Parks & Rec. Comm. mtgs.
5351 WATER 45,000 48,800 48,875
Irrigation, restrooms and drinking fountains.
4%incroase for FY 97/98.
5352 POWER 4,200 4,200 4,200
5350/mo. electrical usage.
5365 EQUIPMENT RENTAL 480 480 480
540/mo. for small equipment rontal.
5582 MEMBERSHIPS 117 200 200
5585 EXPENSE ALLOWANCE 1,800 1,800 1,800
5300 unfform allowance for 6 employees.
Materials & Operations Total 124,080 131,480 131.825
8715 LANOIMPROVEMENTS 2,800 0 0
52,800 for new trees in Heritage Orchard.
Capital Equipment Total 2,800 0 0
Diroct Cost Subtotal 368,474 379,810 389.278
Indiroct Cost Albcation 0 264,907 253,677
TOTAL EXPENDITURE 5388,474 5844,717 1843.155
•
•
•
7-57
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. •
An O tion for Service without Utili
7/1998 and Beyond
Fiscal Years 199
'tion Year 1996/1997
. Transr
User__,~
•al Advisor-y Committee
prepared by: Frnancr 6
Se tember 16,199
p
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page l
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page 2
philoso
ilure to approve VUT
unish citizens for fa
Don t attempt to p
CeS beyond level citizens are
dn't attempt to provide serve
Government shoul ocket book.
• lin to support with the1r P fissions &
wil g
overnment decisions (comet
anisms for citizen input to g
. Retain mech
committees)
• illion minimum
rve for emergencies: 2 m
• de uate General Fund rese
. Ma~ntaln a q ~
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•
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page 3
Apjach
Re_! tax equity allocation.
ossible loss to only property
Leveraged funds: limit p
street maintenance at levels that wil
_ Budget public safety &
1 pg & Section 2145 Gas tax MO etc.
retain Prof business license
. No increases in local a X ~oveed in November
Assume Prop. 218 is pP fanning, and permits
rovided services: e.g. zoning, p
Use of new LLA Districts not feas b e
. Achieve full cost recovery of Certain ~' P
Expenditures
basic & optional and fund accordi ed services levels
Prioritize city service into aired to support reduc
Aggressive elimination of staff not Teq staff efficiency
' ovative concepts to increase remaian~ated programs
_ Apply inn fiance with m
. Reduce city enthusiasm for comp ital rojects
ral Funds ability to support needed cap P
Expand Gene ams as to appropriateness to city's mission:
Review ancilla servoge station
e.g. natural gas
~P
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Service Prioritization (1)
B= ~
- public Safety Hance
Infrastructure M-ainte
_ Waste Management
_ Permits & Inspections
- Capital Projects
p tional rams
_ Recreation Prog
_ Senior Assistance
_ Youth Services
_ Communi~ events
_ Cable Television
Library Assistance
' ed b councilwoman Karen Tucker
evelo ed by subcommittee cha~T y
tl) List d P
page 4
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•
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rams
Aa' ustments to Basic and
1997I199s and EcY
Public Safe a ut~' sibility to school district (1)
. Eliminate PM D P
School Resource Officer il~ p to school distract (l}
. Transfer uard responsib ~'
. Transfer crossing g
Maintenance
infrastructure_------'ntenance Ue contracted maintenanCeSeVe s
. Reduce Hakone Mal ersonnel, contin valve )
• Water Co. certifies back flow
. Reduce Street Mainten ec alPt: (S.1 burden
anon SP
d Funds that increases maintenanc
. Eliminate lntgial staff
Reduce Gusto meet
x enditures of Park Develop
. No E p
overhead on site specific items
rl~~„~ and_Zonin including
Ach1eve full cost recovery
tanning at much reduced leve s
.. Fund Advanced p
Permits i pg criteria.
Ach eve full cost recovery
ction in service level under Prop
old not be considered a redo
(1} Sho
page S
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page 6
ro ram`s
n1ent top tional P
Ad. ust 71199$ and Ecyond
199 ices
rovide s 1e enue~
eCreation District ene al fund
os Gatos R
R.ecteation Saratoga ~ L s are not subsided by g center, or ~ .
arrange f or mun~~
functions way to assute program ite o ffice in C4m
Eliminate be the only satell
Iris appears t0 to establish a
~ Los Gatos ReCCeation
a & ams uniQue to Saratoga
e Saratog r
EnCOUrag a eation for $elected grog
Dutton K°us Gatos Recr
fund Saratoga and L°s
Council could utt Manager s
on House Teen Center ~ staff.
e • warner H ~ ation tO city
g ams coordin
olunteer prOgr Q
Transfer ~ Q~.
TeChnolo Pro rams e
t. hardware or so~,ware ~'~'
creation D p - L~~
ex enditure f or Re `C'"
• r1o p erations ~`
o rams for other op
~eSCOpe pr g
•
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` ~ TOGA ~/
~ CITY OF Sr~-RA ~/n
crr5r couNCa. ~ `~
~-9
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~ ~ a.~r arr~wr aw.r
l / an es~ a~or~*
X 7 Cd p O J 6 h '~ ~...~.. K,.~..a .
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page 8
and Be p°d -chided £Or some items.
• stment 199 x1998 d not In
et Ad u {~, allocated °Verhea
dud
ateS provided by Sta
Cost est~m <~35~000>
benefits
saga and
Stain redact t keT
~akone Car
S eCialist
Irrigation p Worker
Street Maintenance
Custodian
odes Administratior-
C
Ty Jo Clerk TypisC. t0.6)
Asst. to city Mg
Planner AdyanCe
Clerk le
Accounts Dept 6 pe0p
Recreation
<$61 ~000>
<$58~000>
<~42,000>
<$89,000>
<~86,000>
<$34 ~000>
<$68,000>
000> <~~ 62 ~000>
<~2~3 ~.
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public Safe uty
ool distric
• irate pM DeP
Elam sch
rce UffiCer: transfej to scrool district
ReSOU uards: transfe
Crossing g
onin zoning~and pe~~ts
Plannln Z lanning,
Full cost reGOVery p
' is si pals, beautification
Ca ital Pro ec traffic g
lncreaSe eXpenditures,
__~a
page 9
<$93 ~000>
_._---->
x.$350 000' 'x$350'000
e t..non teal o f Recreation DeP '
~inate ReCCeation'D d ins
t to General Fun of Recreation dept.
Building renene1ai Fund subsidy
Eliminate G
~,ooo $~oo,~o
~'
000
$35> 000 Q
$10 000 $45' Q~
~~
o~
Pro ram
TeChnolo lning efforts
Reduced susta
Social pr°~ general Fund
S ie onle on r Support from
youth Services
Programs
~ti__ isG_ su port to Mandated
ership fees, Seminars etc.
Reduce p
b
Association un ~ events
Niisc comm
°nds In 199611997
civic Center debt paid off
portion of
Saving in interest
page 10
c$20 Q00, ~~20~p00>
<~25 040> ~$45,000>
<~50?ppp>
<$ 6 000> <$~ 1 ~000>
<$60 000> ~ <$60 ~Q40>
A~ A~~ST~ENTS.
TpT
•
~$1,373~0p0>
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• ~ ransition Year 1996I199~
Acton s T
• ' e. Saratoga j Su~yvale
ca ital pro~ects.1•
. Complete on gong p e V ista to V illage
ad Landscaping- Verd
Ro
Com lete staff reductions
p •
vised staffing and city mission
' technology program for re
. Adjust
• Civic Center COP Debt.
e Tanned reduction of
. Complet p
page I1
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