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Home My WebLink About10-26-1999 Agenda Item 3 (l) staff reportB SARATOGA CITY COUNCIL EXECUTIVE SUMMARY NO. ~~ O `~ MEETING DATE October 26, 1999 ORIGINATING DEPT City Manager AGENDA ITEM CITY MANAGER: ~ PREPARED BY: CaryBloomquist, Administrative Analyst SUBJECT: Parks and Recreation Commission Recommendations on Park Development Fund Priorities RECOMMENDED MOTION(S): Approve and allocate Park Development Fund as by the Parks and Recreation Commission with the exception of the El Quito Park Restroom Renovations. REPORT SUMMARY: The Parks and Recreation Commission held a special meeting on Monday, October 18, to discuss the allocation and prioritizing of approximately $2.3 million in Park Development Funds. After considerable discussion, the following list of priorities projects, with recommended • budgets, was compiled. The Commission's recommendations are as follows: 1) Kevin Moran and Gardiner Park Playground Equipment Improvements. $200,000 2) Wildwood and Congress Springs Park Restroom Renovations $130,000 3) Trails improvements $100,000 4) Congress Springs Park Playfields improvements $600,000 5) Saratoga Community Center improvements $1,379,000 6) El Quito Park Restrooms Renovations $33,000 TOTAL $2,442,000 The Commission expressed concerns about the adequacy of the City's current maintenance budget and also recommended an additional maintenance contingency for Congress Springs Park to prolong the life of the fields. The Commission also suggests exploring restrictions on the use of the fields by the various user groups to reduce wear and tear. One thought is to limit the user groups to weekend use only. This will extend the life of the fields, increasing the amount of time until the fields again need repair work. The Commission expressed similar concerns about a maintenance contingency for the restrooms at Congress Springs, Wildwood, and El Quito parks. The Commission voiced concerns that the restrooms will degrade quickly if they are not sufficiently maintained. Upon reviewing the Commission's recommendations, Staff generally agrees with the one exception that all restroom improvements be consolidated into one project. This will allow all the restrooms to be renovated at the same time, utilizing economies of scale and allowing conformity/consistency of all the facilities. El Quito Park requires additional renovation due to non-compliance with several Americans with Disabilities Act requirements, and the City wants to ensure that all of the restrooms in its parks conform to and allow access for all users. FISCAL IMPACTS: As noted above. ADVERTISING, NOTICING AND PUBLIC CONTACT: Nothing additional. CONSEQUENCES OF NOT ACTING ON RECOMMENDED MOTION(S): The Parks and Recreation Commission's recommendations will not be approved. Staff will follow whatever direction the Council may provide. FOLLOW UP ACTIONS: Project schedules will be developed and work on the projects will begin. ATTACHMENTS: 1) Commissioner Recommendations for Park Development Fund. 2) Estimate of costs from Warren Heid & Associates for Wildwood, El Quito and Congress Springs Parks restrooms. 3) Estimate of costs from Staff for Improvements at Congress Springs Park playfields. 4) Opinion of probable cost from Anderson Brule Architects, Inc. Regarding Saratoga Community Center renovation. 5) Drawings for Wildwood Park, Congress Springs Park, and El Quito Park restroom renovations. Commissioner Recommendations for Park Development Fund Priority What Dollars 1 Playground Equipment $200,000 Gardiner and Kevin Moran Parks $160K for equipment, $40K for site prep 2 Bathrooms -Wildwood and Congress Springs $130,000 $88,600 for Wildwood, $41,500 for Congress Springs based on quote by Warren B. Heid and Assoc. Contingency: City and/or user groups must have a maintenance/cleaning budget and plan to care for bathrooms once they are completed 3 Trails $100,000 Grant program already in place. Dollars need to be reserved for this program 4 Playfields -Congress Springs $600,000 Based on Staffs 10/99 estimate of redoing Congress Springs Park Contingencies: Maintenance and use agreements with User Groups Practice fields (flat grass) must be available elsewhere for User Groups. 5 Community Center $1,379,000 Based on the estimate from Andersen-Brute for Option B for the Community Center renovation. 6 Bathrooms - EI Quito Park $33,000 Estimate per quote by Warren B. Heid and Assoc. Continaency_ City must have amaintenance/cleaning budget and plan to care for bathrooms once they are completed Grand total of allocation $2,442,000 Dollars available -October 1999 $2,400,000 Over allocated ($42,000) 10/20/99 WARREN B. HEID AIA 8z ASSOCIATES A R C H I T E C T S P L A N N E R S 14630 BIG BASIN WAY • SARATOGA • CALIFORNIA • 95070 408 867 9365 WARREN B. HEID AIA STEVEN M . BENZING AIA FAX 408 867 3750 October 14,1999 Opinion of Construction Cost for: Park Restroom Renovations for: The City of Saratoga The following is presented as an Opinion of Construction Cost for the Proposed renovation to the existing restrooms at the following Parks - Wildwood Park, EI Quito Park and Congress Springs Park yildwood Parl Approximate Trade General Conditions Demol'rCion 8~ Dumpsters Concrete 5awcutting Framing - wails Siding -patching Rough Plumbing Rough Electrical Masonry Roofing Doors - exterior Insulation Drywall Tilework Plumbing fixtures Electrical fixtures Painting Bath Accesories Finish Hardware Toifet Partitions FRP Panels EI Quito Approximate Cost 4000.00 1500.00 0.00 0.00 0.00 2000.00 0.00 0.00 0.00 O.DO 0.00 0.00 3000.00 4500.00 0.00 5000.00 2000.00 1500.00 5000.00 1500.00 fo~ress Snrinas Approximate Cost 4000.00 1500.00 0.00 0.00 0.00 2500.00 0.00 D.DO 0.00 1500.00 0.00 1500.00 1500.00 5500.00 2000.00 4000.00 2000.00 1500.00 6500.00 3500.00 6500.00 5200.00 2000.00 5000.00 1500.00 5500.00 1400.00 7000.00 4000.00 2000.00 1000.00 1500.00 15000.00 4000.00 2000.00 5000.00 2000.00 1500.00 5000.00 3500.00 Subtotal 80600.00 30000.00 Conti Pncy -10 nerT cent 8000.00 3000.00 Total 88600.00 33000.00 37500.00 4000.00 41500.00 Estimated Cost For Improvements At Congress Springs Park Clear & Grub: $40,800 Fine Grading: 68,000 12" Mow Strip: 20,550 Soil Prep: 68,000 Hydroseed: 54,400 Irrigation: 204,000 A.C. Pathway: 41,200 Chainlink Fence: 5,875 Slurry Seal Basketball Court: 7,500 Garbage Enclosures: 16,150 Benches: 8,400 Picnic Tables: 9,000 Contingency: 50,000 Total: $593,875 ' ~` K.r-:' .." 7 i~sst. ..,~~--~t.,•rsg ~'~° '~4'`~' ~'r~ ~ ~+rw.,ra- z - .2- ~'; `_ , ' - -- -. - . a na ~w-..t it - - - S~ `.: .. an _ _ 9' .. ~- --~ t , t ion of Probable Cost ~- .-gip - _. _ .. - ~:~,~.. ~~ - for the , Sa~ato" a ~Communit Center . __ ,.r~ _ . ..~~ `s~ °-September 29,-,x999 - .~.. ~ . - _+ ~~K. - ~~ -. .~ ... ~: x .. ~. - .: k .. _ q ~;. ---_ ~ N '.# u'~ ~ ~X"4 ~.~ 'h'am"- > .. ~ ~ ~ .. _ ~.~ X 1 l,t. ~' ~ _ ~~ .~y s ' ~~ '`~d.4',t~ '~a`'1,~Eyw`~`°fa.E4t,r+~, ~ i~t b .qr- 4:? Y •Ya~,. ! ....~~ - ~ -s ~~~ ~~~` ~:~ - y y;. i z ~ ~ ~ ~ ~-~ .. _ a ` x ~ - - r - ~ i 'v; '' ., e .. - . - ~ „~". ~ ~.. ~ , vt '-~-. ~`~ ~ j ~~ ~ ~ ~ Anderson Brul~ Architects Inc. ~ '" ~ ~`.~'! T. r., ,.Davis Langdon Adamson ~` ^i _ ~ ~' ~ Blach Construction f - ^k ` ~~ '. s ,,, - ,. Saratoga Community Center Needs Assessment Opinion of Probable Cost: Summary September 29, 1999 Area Summary Non-renovated Building Area Renovated Building Area New Building Area 79TAL ASSIGNABLE BUILDING AREA Option A Option B Option C 849 sf __ 849 sf ~ - 0 sf 9, 743 sf 9, 743 sf 0 sf 840 sf 2,716 sf 16,292 sf 11,432 sf 13,308 sf 16,292 sf Construction Costs - ~ Likely Bid Cost (see attached) 10% Design Contingency -- TOTAL CONSTRUCTION COST Soft Costs Bid and Construction Contingency 1096 Escalation assumed for one year 4% ___ Design Fees 15% -- Design Fees 12% TOTAL SOFT COSTS TOTAL PROJECT COSTS $ 516,642 $971,665 $3,202,821 $ 5]-,664 $ 97,167 $ 320,282 $ 568,306 $ 1,068,832 $ 3,523,103 $ 56,831 $ 106,883 $ 352,310 $ 22,732 $ 42,753 $ 140,924 $ 85,246 $ 160,325 - - - $ 422,772 $ 164,809 S 309,961 $ 916,007 $ 733,115 $ 1,378,793 $ 4,439,110 notes: 1. See "Definitions and Exclusions" for a list of specifiE exclusions to this Opinion of Probable Cost - 2. This report is a companion to-the "Needs Assessment for the Saratoga Community Center" published January 22, 1999. Anderson Brule Architects, Inc. -Davis Langdon Adamson - Blach Construction Page t of 8 _ Saratoga Community Center Needs Assessment Opinion of Probable Construction Cost: Option A September 29, 1999 Room Name Area Costlsf Cost Subtotal Comments General Facility Scope (Paint Interior, Relamp light fixtures, replace carpet, resilient flooring, rezone meth) 11 Preschool Room 833 sf - $31 /sf $25,823 Move entry from Parking 13 Lobby - 200 sf $31/sf $6,200 14 Social Area 482 sf $31 /sf $14,942 17 Facility Coordinator Office 105 sf $31 /sf $3,255 iVewareo tram Lobby 18 Information Office 300 sf $31 /sf $9,300 built-in counters 20 Kitchen 244 sf $31 /sf $7,564. Remodel to existing kitchen 24 Dance Studio 985 sf $31 /sf $30,535 Mech. 6r acoustical only 25 Custodian Closet 120 sf $31 /sf $3,720 Relocated 3,269 sf - -$101,339 New Construction (New construction on existing grounds, attached to existing building) - Addition to Preschool Room 400 sf $200/sf $80,000 New construction - New Small Work Room 20Q_sf_.. $200/sf $40,000 New construction - Grossing Factor (.4) for New Area 240 sf $200/sf $48,000 New Construction 840 sf $168,000 Restroom Upgrades (Replace fixtures in same location, provide new partitions, file floor, wainscot) New partitions, fixtures, file floor br wainscot, paint, RS Community Area Restrooms, M 225 sf $105/sf $23,625 lighting New partitions, fixtures, file floor k wainscot, paint R6 Community Area Restrooms, W 348 sf $105/sf $36,540 lighting 573 sf $60,165 Remodel Scope (same as General Facility Scope, but odd moving of walls, doors, ceilings) New area from adjacent 15 Dir. of Rec. Office addition 15 sf $S1/sf $765 Preschool remodel 17 Fac. Coord. Office addition 45 sf $51 /sf $2,295 New area from Lobby 18 Information Office addition 50 sf $S1 /sf $2,550 built-in counters Provide new automatic pilot 20 Kitchen addition 156 sf $51 /sf $7,956 stove, dry storage 22 Supervisor Office addition 30 sf $51/sf $1,530 26 Rec. Dept. Star. Addition 33 sf $51 /sf $1,683 _ 27-31 Ancillary Storage addition 171 sf $51 /sf $8,721 con be several small rooms 500 sf $25,500 Minor General Facility Scope (Paint Interior, Relamp light fixtures, replace carpet, resilient flooring) 15 Director of Recreation Office 135 sf $16/sf $2,160 16 Recreation Supervisor Office 1 SO sf $16/sf $2,400 Minimize stage size, VCT 19 Multi-purpose Room 4,038 sf $16/sf $64,608.__ flooring, provideADAlift 22 Supervisor Office 120 sf $16/sf $1,920 23 Conference Room (8 people) 160 sf $16/sf $2,560 4,603 sf $73,648 Anderson Brule Architects, Inc. -Davi s Langdon Adamson - Blach Construction Page 2 ot-8- Saratoga Community Center Needs Assessment Opinion of Probable Construction Cost: Option A September 29, 1999 # Room Name Area Cost/sf Cost Subtotal Comments Minor Scope, Paint (Paint interior of room, include very minor remodel scope) ~1 Patio Room 798 sf $S/sf $3,990 798 sf $3,990 Lump Sum Items Industrial grade Automatic a New Kitchen Stove $10,000 Pilot Stove (if available) Match existing 1 year old - paint for new areas, touch up b Paint Exterior of Building $3,000 existing point _ Allowance for 2 new exterior doors and 6 new exterior c New Exterior Doors ~ Windows $15,000 windows No Landscape Improvements, this is patching due to d Site Work Allowance $36,Il0-0 construction Lump sum for opening exterior e Modify Building at New Additions $20,000 wau, bearing walls, patching $84,OD0 LIKELY BID COST FOR DESIGN OPTION A $516,642 Anderson Brule Architects, Inc. -Davis Langdon Adamson - Btach Construction Page 3 of 8 Saratoga Community Center - Needs Assessment Opinion of Probable Construction Cost: Option B September 29, 1999 f< Room Name Area Cost/sf Cost Subtotal Comments 4,038 sf $31/sf $125,178 244 sf $31 /sf $7,564 120 sf $ 31 /sf $ 3, 720 160 sf $31 /sf $4,960 General Facility Scope (Paint Interior, Replace light fixtures, carpet, resilient flooring, ceiling tiles, rezone meth) _ Move entrance away from 1~1 Preschool Room 833 sf $31 /sf $25,823 Parking Recoup area forin[ernal 13 Lobby - -- 200 sf $31 /sf- $6,200 remodel 14 Social Area 482 sf $31 /sf $14,942 15 Director of Recreation Office 135 sf $31 /sf -$x;185 16 Recreation Supervisor Office 150 sf $31 /sf $4,650 17 Facility Coordinator Office 105 -sf $31 /sf $3,255 18 Information Office 300 sf $31 /sf $9,300 19 Multi-purpose Room 20 Kitchen -- 22 Supervisor Office 23 Conference Room (8 people) 24 Dance Studio 25 Custodian Closet New area from Lobby New area from Lobby, built-in counters Minimize stage size, VCT flooring, provide ADA lift Remodel to existing kitchen Mech. dr acoustical only (no 985 sf $31 /sf $30,535 skylights) Relocated from former kitchen 120 sf $31 /sf $3,720 location- 7,872 sf -- $244,032 New Construction (New construction on existing grounds, attached to existing building) - Addition to Preschool Room 400 sf $200/sf $80,000 New construction - New Small Work Room 200 sf $200/sf $40,000 New construction - New Conference Room 140 sf $200/sf $28,000 New construction - New Art Room. 600 sf $200/sf $120,000 New construction - New Class Room 600 sf $200/sf 5120,000 -New construction - Grossing Factor (.4) for New Area 776 sf $200/sf $155,200 New Construction 2,716 sf $543,200 Restroom Upgrades (Replace fixtures in same location, provide new partitions, file floor, wainscot) New partitions, fixtures, file Haar and wainscot, paint, RS Community Area Restrooms, M 225 sf $105/sf $23,625 - lighting New partitions, fixtures, file floor and wainscot, point, R6 Community Area Restrooms, W 348 sf $105/sf ' $36,540 -lighting 573 sf - $60,165 Minor Genera! Facility Scope (Paint Interior, Replace light fixtures, carpet, resilient flooring, ceiling tiles) 21 Patio Room 798 sf $16/sf $12, 768 _ _ 798 sf $12,768 Anderson Brule Architects, Inc. -Davis Langdon Adamson - Blach Construction Page 4 of 8 Saratoga Community Center ~ -- Needs Assessment Opinion of Probable Construction Cost: Option 6 September 29, 1999 # Room Name Area Cost/sf Cost Subtotal Comments Remodel Scope (same as General Facility Scope, but add moving of walls, doors, ceilings) _ New area from adjacent 15 Dir. of Rec.9ffice addition 15 sf $S1Tf~ $765 Preschool remodel 17 Fac. Coord. Office addtion 45 sf $51 /sf $2,295 New area from Lobby New area from Lobby, built-in 18 Information Office addition 50 sf $51 /sf $2,550 counters Provide new automatic pilot 20 Kitchen addition 156 sf $51 /sf $7,956 stove, dry storage New area from internal 22 Supervisor Office addition 30 sf $51/sf $1,530 remodel New areafrom infernal 26 Rec. Dept. Star. Addition 33 sf $51 /sf $1,683 remodel Can be several small rooms, 27-31 Ancillary Storage addition 171 sf $51 /sf $8,721 closets 500 sf $25,500 Lump Sum Items Industrial grade Automatic a New Kitchen Stove -x$10,000 Pilot Stove (if available) Match existing 1 year old paint for new areas, touch up - b Paint Exterior of Building $5,000 existing paint Allowance for 2 new exterior - doors and 6 new exterior c New Exterior Doors and Windows $15,000 windows No Landscape Improvements, this is patching due to d Site Work Allowance $36,000 _ construction - - Lump sum for opening exterior wall, bearing walls, patching, e Modify Building at New Additions $20,000 etc. $86,000 LIKELY BID COST FOR DESIGN OPTION B $971,665 Anderson Brule Architects, Inc. -Davis Langdon Adamson - Blach Construction Page S of 8 Saratoga Community Center Needs Assessment Opinion of Probable Construction Cost: Option C September 29, 1999 # Room Name Area Cost/sf Cost Comments New Two-Story Facility 11 Preschool Room 12 Preschool Storage --- 13 Lobby 14 Social Area - 15 Director of Recreation Office 15 Addition to Dir. of Rec. Office 16 Recreation Supervisor Office 17 Facility Coordinator Office 17 Addition to Facility Coord. Office 18 Information Office 18 Addition to Information Office 19 Multi-purpose Room 20 Kitchen 20 Addition to Kitchen 21 Patio Room 22 Supervisor Office 22 Addition to Supervisor Office 23 Conference Room (8 people) 24 Dance Studio 25 Custodian Closet 26 Recreation Department Storage 26 Addition to Recreation Dep_ t. Storage 27-31 Ancillary Storage RS Community Area Restrooms, M R6 Community Area Restrooms, W - New Small Work Room - New Conference Room - idew Art Room - New Class Room - Grossing Factor (.3) for New Area Lump Sum Items a Demolition of Existing Facility b Site Work Allowance 1,233 sf $188/sf $231,804 103 sf $188/sf $19,364 200 sf $188/sf $37,600 -- 482 sf_ . $188/sf $90,616 135 sf $188/sf $25,380 _ 15 sf $188/sf $2,820 150 sf $188/sf $28,200 1 ~3f $188/sf $19, 740 45 sf $188/sf $8,460 _ 300 sf $188/sf $56,400 50 sf $188/sf $9,400 4,038 sf $188/sf $759,144 244 sf $188/sf $45,872 156 sf $188/sf _-$29,328 798 sf $188/sf $150,024 120 sf $188/sf $22,560 30 sf $188/sf $5,640 160 sf $188/sf $30,080 985 sf $188/sf $185,180 120 sf $188/sf $22,560 167 sf $188/sf $31,396 33 sf $188/sf $6,204 750 sf $188/sf $141,000 ---- 225 sf $188/sf $42,300 348 sf $188/sf $65,424 200 sf $188/sf $37,600 _ 140 sf $188/sf $26,320 600 sf $188/sf $112,800 600 sf $188/sf $112, 800 3,760 sf $188/sf $706,805 $3,062,821 $50,000 $90,000 - $140,000 LIKELY SID COST FOR DESIGN OPTION C _ $3,202,821 New construction New construction New construction New consVuction New construction New construction New construction New construction New construction New construction New construction New construction New construction New construction New construction New construction New construction New construction New construction New construction New construction New construction New construction New construction New construction New construction New construction New construction New construction New Canstruction Anderson Brule Architects, Inc. -Davis Langdon Adamson - Blach Construction Trage 6 of 8 Saratoga Community Center Needs Assessment Definitions and Exclusions September 19, 1999 SCOPE DEFINITIONS No Work: Area left as-is Minor Scope, Paint Paint interior of room, include minor remodel scope Minor General Facility Scope: Paint interior space - - Relamp light fixtures in A, Replace light fixtures in B Replace all carpet and resilient.flooring Replace all ceiling tiles in scope B General Facility Scope: Samezas Minor General Facility Scope Add rezoning mechanical system reusing (e) mechanical units Remodel Scope: Same as General Facility Scope, but add moving of walls, doors, ceilings, etc. Toilet Room Upgrade: Replace fixtures in same location, provide new partitions, the floor, wainscot. New Construction: New building area on existing grounds, attached to existing building. EXCLUSIONS The following list is excluded from the Opinion of Probable Cost: Hazardous Materials Roofing (undergoing current upgrade, excluded from this work) Moving or Relocation Costs Temporary Space during Construction Seismic Upgrade Skylights --- _ --_- Senior Center Work Furniture Fixtures and Equipment Land Acquisition Exterior Painting of existing structure (beyond minor touch-up) _ _ Fire Sprinklers (Owner has verified with Building Inspector - and Fire Chief that Fire Sprinklers are not required) Anderson Brule Architects, Inc. -Davis Langdon Adamson - Blach Construction Page 7 of 8 Saratoga Community Center Needs Assessment Key Map of Existing Facility September 29, 1999 Senior Area 1 Senior Day Care Centar 2 Office 3 Office 4 Senior Center 5 Kitchen - - 6 lounge 7 Storage - 8 Office 9 Receptionist 10 Office Community Area 11 Pre-School Room 12 Storage 13 Lobby 14 Social Area 15 Director of Rec 16 Recreation Sul 17 Facility Coordir 18 Information Olt 19 Mutti-purpose i 20 Kitchen - 21 Patio Room 22 Recreation SuX 23 Conference Ro 24 Dance Studio 25 Custodian C/os 26 Janitor/Storeg 27 Outdoor Storag 28 Stage Storage 29 Storage 30 Storage 31 Storage Reetrooma R1 Senior Area R2 SeniorArea R3 Senior Area R4 Senior Area R5 Community Are R6 Community Are aD N Anderson Brute Architects, Inc. -Davis Langdon Adamson - Blach Construction Page 8 ofd f" Joint meeting with City Council A quick history of the playground project begins in July of 1996 with the two above mentioned playgrounds being placed on a priority list of the Community Task Force. In July of 1997 this project was placed second on a priority list by the Parks and Recreation Commission. As you know we then entered a difficult period. Early this year we were directed by the council to proceed with this project. This spring David Mooney, from public works, Sheila Iannou and myself representing the Parks and Recreation Commission started to work on this project in earnest. I reported to the Council on June 8th of this year our progress. We had a vendor, a budget, designs for the play equipment and we received an approval to move ahead with selection of an architect for site preparation of both sites. Mr. Jeffery Heid of Warren Heid and Associates submitted the.proposal accepted by the Public Works Director to complete this work. Public Informational meetings were scheduled and advertised via personal invititation, The Saratoga News and KSAR. The meetings were held on October 7th with Jeff Heid, Architect; Ewing Philbin of Ross Recreation Equipment; representative staff; and Park and Recreation Commissioners. The public was very excited and happy with the plans. They had other park concerns not associated with the play equipment that we tabulated and will agendize for consideration by the commission. At both meetings the residents desired to see neutraUnatural colors in the equipment. The request of the attendees at the Kevin Moran Meeting was "please could it be ready for the `end of school parties' in June of next year". This was a very heartwarming meeting. At this point the city is in the process of procuring the site survey which is needed before Mr. Heid can proceed with the site plan and final details. This is the only portion on which we do not have costs, as they have not yet been determined. I invite you to look at the plans and will be happy to answer any questions you might have at this time. Recreation .Department Memo To: Mayor and City Council From: Joan Pisani, Director of Recreation Date: October 12, 1999 Subject: Saratoga Community Center Needs Assessment and Cost Analysis Report In early 1996, the Saratoga City Council requested that a Community Task Farce be developed in order to recommend what needs should be. addressed with the money in the Park Development Fund. The task force was comprised of two Parks and Recreation Commissioners, one Council Member and two community members at large. To help determine the needs and priorities of the community, this group met several times to decide the best way to receive input from the residents. ~ A consultant was eventually hired to facilitate a workshop that was held on June 8, 1996. Approximately 70 people participated and from~this meeting came a list of needs and priorities. Several projects were identified and by the conclusion of the workshop a renovation andlor expansion to the Community Center topped the list. The Park Development Fund priority list was developed by the Parks and Recreation Commission and approved by City Council, and approximately one year ago the Recreation Department received direction to move forward on a needs assessment of the Community Center. Earlier this year you received a needs assessment report for the Saratoga Community Center and Senior Center. This report was Phase I of an agreement between the City of Saratoga and Anderson Brule Architects, Inc. The summary report includes a description of the existing facility, a list of current uses and areas, an assessment of the issues, needs and desires, and a list of desired uses and areas needed to accommodate these uses. Phase II of the Community Center assessment was recently completed and is a cost analysis of three remodel and addition options as identified in the Phase I report. The difference between Options A and B are varying levels of improvements and additions. Option C is the cost of a brand new Community Center. After Phase I was completed the Senior Center decided to move forward on their remodel plans separate from the Recreation Department. The Parks and Recreation Commission on September 7, 1999 voted to support Option B of the needs assessment and cost analysis report. At the Parks and Recreation Commission and City Council joint meeting on October 26, 1999 the Commission would like to discuss this with you and receive direction on moving forward with a Community Center renovation. Pamela Anderson Brule, from Anderson Brule Architects, Inc., will be at this meeting to present the findings of her study, the cost analysis and answer any of your questions. I wanted to get these reports to you early, so if you would like to come by and tour the Community Center there is plenty of time. Please feel free to call me at 868- 1250. Attachments: 1. Needs Assessment for the Saratoga Community Center and Senior Center. 2. Opinion of Probable Cost for Saratoga Community Center. 1 deeds ~4sse~~rnent ~~ to Saratoga Community Center and Sendor Center I Project Team Facility Management Joan Pisani, Director of Recreation Mary Richards, Director of the Senior Center Kim Saxton Heinrichs, Recreation Supervisor Yvonne Lampshire, Facility Coordinator Anderson Brule Architects Staff Pamela Anderson Brule, Principal Jonathan Lucas, Project Manager Brad Cox, Project Architect Table of Contents Executive Summary Space Needs Summary ~ Key Plan 3 General Facility Conditions 4 Existing Space Information Sheets Additional Space Information Sheets 34 City of Saratoga • Community Center _ EX2CUtIVe SUR1fT1dY~/ Needs Assessment Goals of Study The Saratoga Community Center staff believes that their existing facility does not enable them to fully meet the needs of the community. The goals of this study are to: 1. Identify any unmet programmatic needs, 2. Assess the spate requirements to help meet these needs. To this end, the enclosed document provides information regarding existing facility conditions, space requirements to meet program needs, user responses detailing specific program requirements of these spaces, and future planning options. Background The Saratoga Community Center is comprised of one building located at 19655 Allendale, in Saratoga, California. Originally constructed in 1968, the facility jointly houses programs for the City of Saratoga Department of Recreation and the Saratoga Senior Center. Over its thirty years, the facility has undergone minor renovations in response to the changing community needs and priorities. Process Anderson Brule Architects staff worked with the Director of Recreation and the Senior Center Director to plan the process for this study. Together, the facility management and Anderson Brule Architects formulated a questionnaire to solicit user comments regarding the benefits and challenges presented by each physical space in relation to the specific programs it currently supports. The facility management group distributed these questionnaires to a broad group of users. The responses were initially processed and qualified by the staff and then forwarded to Anderson Brule Architects for further analysis. After reviewing existing drawings, documents and the questionnaire responses, the project team met to elaborate and provide direction concerning the development of various improvement options. The project team formulated two improvement options: Improvement Options A and B (See description of options in "Conclusion," below). Option A improves the facility by remodeling with minor addition, while Option B improves the facility by more extensive addition of space. Existing Facilities Study Anderson Brule Architects conducted a preliminary review of the existing facilities, existing drawings and an existing ADA Report. A summary of the Existing Facility conditions follows: (For more detailed findings, please refer to "General Facility Conditions" in the text of the Needs Assessment.) Heating, ventilating and air conditioning (HVAC) systems are inadequate and should be either re-zoned and repaired, or replaced. Finishes, such as carpet, paint, ceiling tiles, are in need of replacement due to excessive wear. Restrooms need upgrading and remodeling, including the addition of some fixtures. January 1999......... _.._.. ... __ .. _.__..... .. Anderson Brule Architects, Inc. Page i City of Saratoga • Community Center Needs Assessment Executive Summary Various plumbing fixtures need repair and/or replacement, due to leaks and noises. Storage is lacking. Additional storage is needed. Acoustical wall treatments are necessary at specific places in the facility (e.g.: office adjacent to dance studio). Parking was excluded from the scope of this study, however it is expected that parking would require some upgrades. User Needs Summary Anderson Brule Architects reviewed the user needs with staff members of both the Senior Center and the Community Center. A summary of the user needs follows: (For detailed findings, please refer to "Existing Space Information Sheets" in the text of the Needs Assessment.) The Senior Center is comprised of approximately 6,286 nsf (net assignable square feet). The Senior Center requires at least 7,718 nsf to provide adequate program to their users, while 8,737 nsf would meet nearly all of their current and projected program needs. The primary additions to this space are as follows: - Senior Center Resource Library - Senior Center Computer Lab - Senior Daycare Center Alcove within Daycare Center - Additional toilet rooms The Community Center is comprised of approximately 10,217 nsf. The Community Center requires at least nsf to provide adequate program to their users, while nsf would meet nearly all of their current and projected program needs. The primary additions to this space are as follows: - Conference Room - Art Room - Administrative Common Area The User Team identified three additional program functions to be considered if all other program requirements were accommodated and funding became available. These functions include: - Small Gymnasium - Ballroom - Large Community Meeting Room (SO-75 people) January 1999 Anderson Brule Architects, Inc. Paoe ii City of Saratoga • Community_ Center _ __ _ __ _ _ _ Executive Summary Needs Assessment Conclusion Improvement Option 'A' is comprised of improvements to satisfy the primary program needs by remodeling existing space, while involving minimal "new" construction. This option is based on a project budget that would allow limited renovation, and requires approximately (gross square feet) of new building area. Improvement Option 'B' is comprised of improvements to satisfy the primary and secondary program needs by remodeling existing space and by the addition of space exterior to the existing building shell. This option is based on full accommodation of program needs, and requires approximately of new program building area. The above findings are predicated on a preliminary analysis of existing documents, facility plans, user meetings and general space planning assumptions. It is anticipated that the City will follow-up with a Phase 11 Analysis, consisting of a more thorough review of existing conditions as a basis for scope definition, design, pricing, scheduling, and implementation of this work. Recommended Next Steps After consideration of this information, Phase II of the Needs Assessment includes: - Site visits to investigate existing building systems and conditions as needed for cost analysis, - Preliminary cost analysis based largely on current typical square footage unit costs, - Project Timeline corresponding with Options A, B and a third option of an entirely new facility based on the above Needs Assessment, - Attendance at City Council meeting. January 1999 __ _ _ _. _. ~. _....W..~_,.__._.__ ,.....___ _.._ ._._. _. ~_______.______~ ..__ _ _.__ .. __ __ .____ _. Anderson Brule Architects, Inc. Paqe iii Saratoga Community Center Needs Assessment Space Needs Summary Anderson Brule Architects, Inc. Option A Option B brisling Net Proposed Net Proposed Net Rm. # Room Name Square Feet Square Feet Square Feet Senior Center Existing Space 1 Senior Daycare Center 1385 2,000 2,000 2 Senior Daycare Center Offices 83 100 150 3 Senior Daycare Center Offices 127 127 150 4 Senior Center 2112 2,112 2,200 S Senior Center Kitchen 507 507 600 6 Senior Center Lounge 566 566 566 7 Storage 332 332 332 8 Financial Office 159 159 159 9 Receptionist Area 115 115 150 10 Senior Center Office Suite 428 428 450 Rl Senior Center Daycare Restrooms 56 56 112 R2 Senior Center Daycare Restrooms 56 56 112 R3 Senior Center Restrooms 184 184 184 R4 Senior Center Restrooms 176 176 232 Subtotal: Existing Senior Center 6,286 6,918 7,397 Additional Senior Center Space Requests - Living Room Alcove 0 0 150 - Recline Alcove 0 0 150 - Multipurpose Alcove 0 200 200 - Senior Center Offices 0 0 240 - Senior Center Resource Library 0 200 200 - Computer Room 0 400 400 SubtotaL• New Senior Center 0 800 1,340 Additional Comments Currentty licensed for 30 portKipants Subtotal: Senior Center 6,286 7,718 8,737 Community Area Existing Space 11 Preschool Room 833 1,250 1,250 12 Preschool Storage 103 103 150 13 Lobby 325 200 200 14 Social Area 482 500 600 15 Director of Recreation 135 135 180 16 Recreation Supervisor 150 1 SO 150 17 Facility Coordinator 105 150 150 18 Information Office 300 350 400 19 Multi-purpose Room 4,038 4,038 4,038 20 Kitchen 244 400 400 21 Patio Room 798 798 798 22 Recreation Supervisor 120 120 150 23 Conference Room (8 people) 160 160 160 24 Dance Studio 985 985 985 Catering Kitd~m nsf =net square feet 1 of 41 Saratoga Community Center Needs Assessment Space Needs Summary Anderson Brule Architects, Inc. Option A Option B Existing Net Proposed Net Proposed Net Rm. ~ Room Name Squore Feet Squore feet Square Feet Additional Comments 25 Custodian Closet 120 120 120 26 Recreation Department Storage 167 200 250 27-31 Ancillary Storage 579 750 750 RS Community Area Restrooms, M 225 225 280 R6 Community Area Restrooms, W 348 348 380 Subtotal: Existing Community Area 10,217 10,982 11,391 Additional Community Area Space Requests - Conference Room (16 people) 0 140 400 - Art Room (Art/Class if Opt. A only) 0 0 800 - Class Room 0 800 800 - Small Work Room 0 200 200 Subtotal: New Community Area 0 1,140 2,200 Subtotal: Community Area 10,217 12,122 13,591 Saratoga Community Center Summary Subtotal: Senior Center 6,286 nsf 7,718 nsf 8,737 nsf Subtotal: Community Area 10,217 nsf 12,122 nsf 13,591 nsf Subtotal 16,503 nsf 19,840 nsf 22,328 nsf Net new Program Space (not counting grossing) 3,337 nsf 5,825 nsf Estimated (1.4) Grossing Factor for Building Core 1,335 nsf 2,330 nsf Total New Building Area 4,672 gsf 8,155 gsf Additional Spaces Priced as additive alternates to Option B Small Gymnasium tsizesfrom•StandardsforlnteriorDesignandSpacePlanning) 7,500 nsf AdditiveAltemoteA Small Ballroom (250 people) 4,000 nsf AdditiveAltemcree Community Meeting Room (50-75 people) 1,500 nsf AdditivtAkemateC Subtotal: Additional Spaces 13,000 nsf Estimated (1.2) Grossing Factor for Building Core 2,600 nsf Total New Building Area 23,755 gsf nsf =net square feet 2 of 41 Saratoga Community Center Needs Assessment Key P{an Anderson Brute Architects, Int. Senior Area 1 Senior Da y Care Center 2 O>fice 3 Office 4 Senior Center 5 Kitchen 6 Lounge 7 Storage 8 Office 9 Receptionist 10 Office Community Area 11 Preschool Room 12 Storage 13 Lobby 14 Social Area 15 Director of Recreation 16 Recreation Supervisor 17 Facility Coordinator 1 18 Information tNliee 19 Multi-purpose Room 20 Kitchen 21 Patio Room 2 22 Reweatron Supervisor 5 23 Con-emnce Room 3 R1 RZ 24 Oanee Studio 25 Custodian Cbset 26 Janitor/Storage Room 27 Outdoor Storage 28 Stage Storage 29 Storage 30 Storage 4 6 31 Storage Rsstrooms R1 SenrorArea R2 Senior Area R3 Senior Area R4 Senior Area 25 ~ R5 CommunifyArea, Men R6 Community Area, women 2U 21 1 p R3 R4 29 2~ 26 g 8 14 22 23 3~ 12 ~ 19 ~ a 24 N 18 31 13 R6 r L j'•~~ 'i 7) R5 ' 16 ' 15 11 3 of 41 Saratoga Community Center Needs Assessment Genera{ Facility Anderson Brule Architects, Inc. General Facility Room Number General Facility Current Size of Room 16,503 nsf Responses from Questionnaires (Responses here ore limited to those concerning area requirements, adjacencies and major functioning aspects of space.) - Replace or repair heating and air conditioning. - Zoning for HVAC should separate functions like office and dance studio. - Natural light to as many spaces as possible, especially private offices. - Front entry way to be improved. - All restrooms to be remodeled. - Replace all carpet. - Front Lobby seems to be "wasted space", not much congregating there. - Overa{i lighting should be looked at. - Storage is always a problem. - Front of building is "unattractive". - A building sound system is needed. - Locks are very worn. - Plumbing "rattles and squeaks." Scope in Option A Replace existing HVAC system throughout facility. Relamp existing lighting fixtures, as required. Replace all carpet and resilient flooring. Paint all interior and exterior surfaces. Provide acoustical wall treatments at specific locations throughout the facility. Scope in Option B Replace existing HVAC system throughout facility. Replace existing light fixtures and ceiling tiles throughout facility. Replace all carpet and resilient flooring. Paint all interior and exterior surfaces. Provide acoustical wall treatments at specific locations throughout the facility. 4of41 Saratoga Community Center Needs Assessment Room 1 Anderson Brule Architects, Inc. Senior Daycare Center Room Number Room 1 Current Size of Room 1,385 nsf Current Functions Social Activities, Exercise, Music Videos, Slide Shows, Guest Entertainers, Serving Lunches Currently Adjacent to Senior Center, Restrooms, Kitchen, Offices Responses from Questionnaires (Responses here ore limited to those concerning oreo requirements, odjacencies and major functioning aspects of space.) - Current size and shape of room works well. - Current room accommodates only 21 participants St staff, although it is licensed to accommodate 30. - Greater space needs include: additional restrooms, larger dining area, additional storage. - There are often 2 or 3 people waiting in line for restroom use. - An adjacency to cleaning area and cleaning supplies is needed. - Additional storage is desperately needed, since currently storage occurs in offices and restrooms. - This function needs to maintain privacy for the users. - The functions here should not be shared with other functions. - The noise from building cleaning is distracting to discussions and classes. - There is no storage allocated to this area. Storage is needed for walkers, wheelthairs, miscellaneous supplies, etc. - The storage that exists is down the hall, which is difficult to maneuver items in and out of the room. - There are undercounter cabinets, but they are locked and unavailable for some users. - The current undercounter cabinets provide good storage, but additional storage is needed. Responses from Focus Groups Need two alcove spaces for quiet sitting, relaxing, approximately 3 to 4 people at a time in each space. Also need one alcove for a conference room function accommodating 12 people. See "Additional Spaces" sheets. Scope in Option A Expand room to 2,000 square feet to maximize use to licensed number of 30 patrons. Must have expansion of building to accommodation of restrooms and additional activity space. Provide the conference room alcove only, see "Additional Spaces" sheets. Scope in Option B Expand room to 2,000 square feet to maximize use to licensed number of 30 patrons. Provide the three new alcove spaces, see "Additional Spaces" sheets. Expand building to 2000 people. Must have expansion of building to accommodation of restrooms and additional activity space. 5 of 41 Saratoga Community Center Needs Assessment Room 2 Anderson Brule Architects, Inc. Senior Day Care Center Office Room Number Room 2 Current Size of Room 83 nsf Current Functions Office for Senior Day Care Center Currently Adjacent to Senior Center, Restrooms, Kitchen, Senior Daycare Center Responses from Questionnaires (Responses here ore limited to those concerning area requirements, adjacencies and major functioning aspects of space.) - Offices are fairly small, especially since they are being used for ancillary storage. - Offices are generally cramped and stuffy. Responses from Focus Groups - If al! of the current storage function was removed from this office, this would be a marginally acceptable size. - Offices should be larger. - A computer must fit in at least one of the two offices, preferably both. Scope in Option A Remove storage function from office and enlarge office to 100 sf. Scope in Option B Enlarge this office to 150 sf. 6of41 Saratoga Community Center Needs Assessment Room 3 Anderson Brule Architects, Inc. Senior Day Care Center Offices Room Number Current Size of Room Current Functions Currently Adjacent to Responses from Questionnaires Room 3 127 nsf Office for Senior Day Care Center Senior Center, Restrooms, Kitchen, Senior Daycare Center (Responses here are limited to those concerning area requirements, adjacencies and major functioning aspects of space.) Offices are fairly small, especially since they are being used for ancillary storage. - Offices are generally cramped and stuffy. Responses from Focus Groups - If all of the current storage function was removed from this office, this would be a marginally acceptable size. - Offices should be larger. - A computer must fit in at least one of the two offices, preferably both. Scope in Option A Remove storage function from office and maintain size and Location of current office. Scope in Option B Enlarge this office to 150 sf. 7of41 Saratoga Community Center Needs Assessment Room 4 Anderson Brule Architects, Inc. Senior Center Room Number Current Size of Room Current Functions Currently Adjacent to Responses from Questionnaires Room 4 2,112 nsf Educational Programs, Classes, Exercise, Seminars, Luncheons, Meetings, Weddings, (Rented out in evenings, weekends) Senior Center, Restrooms, Kitchen, Lounge, Offices (Responses here are limited to those concerning area requirements, ad jatencies and major functioning aspects of space.) - More space would allow different activities to occur at the same time. (Multiple classrooms, offices) - Would like to have a computer lab resource library. - Noise can be quite loud within this room. - Storage is not adequate. Closets should be enclosed. - Cabinets and countertop with a sink would be nice. - Groups need the ability to break up into smaller groups and then reconvene. Responses from Focus Groups - A sink is not required. - There is no programmatic need for the existing arches in the room, they tend to get in the way. - Joint use between Senior Center (day) and Recreation Department (evening) is ideal. - Need to maintain enclosed storage near room for the following items, which are currently stored in room 7, which is adequate. 11 - 72" round tables 20 - 42" square card tables 1 - 72" x 30" folding tables 3 - 96" x 30" folding tables 2 - 120" x 30" folding tables 4 - 144" x 30" folding tables 120 - statking chairs Scope in Option A Addition of storage and upgrade to finishes within room envelope. Scope in Option B Study function of existing archways. If not required structurally, remove archways from space. 8of41 Saratoga Community Center Needs Assessment Room 5 Anderson Brule Architects, Inc. Senior Center Kitchen Room Number Current Size of Room Current Functions Currently Adjacent to Responses from Questionnaires Room 5 507 nsf Provides kitchen function for spaces within Senior Center. Senior Center, Restrooms, Lounge, Offices, Senior Center Daycare (Responses here are limited to those concerning area requirements, adjacencies and major functioning aspects of space.) - Expand and remodel the kitchen. Responses from focus Groups - Requires 5 times the current amount of dry food storage. - Adjacency between the two senior room is ideal. - Some additional cabinets would be beneficial. Scope in Option A Maximize dry food storage area. Enclose existing and provide additional cabinets. Provide HVAC. Scope in Option B Expand kitchen to increase size. Maximize dry food storage area. Enclose existing and provide additional cabinets. Provide HVAC. 9of41 Saratoga Community Center Needs Assessment Room 6 Anderson Brufe Architects, Inc. Senior Center Lounge Room Number Room 6 Current Size of Room 566 nsf Current Functions Educational Programs, Classes, Seminars, Meetings Currently Adjacent to Senior Center, Restrooms, Kitchen, Senior Center Daycare, Offices Responses from Questionnaires (Responses here are limited to those concerning area requirements, adjacencies and major functioning aspects of space.) - More space would allow different activities to occur at the same time. Noise can be quite loud within this room. Storage is not adequate. Responses from Focus Groups - Storage is not adequate. - Requires flexible tab{e settings: Bridge/Cards Board Room 24 people, or 6 tables of 4 each. - Needs adjacency to proposed new 2 private offices - Needs adjacency to proposed new 2 Activity Rooms: Resource/Health Library and Computer Room Scope in Option A No additional work beyond "General Facility" scope. Scope in Option B No additional work beyond "General Facility" scope. 10 of 41 Saratoga Community Center Needs Assessment Room 7 Anderson Brule Architects, Inc. Storage Room Number Current Size of Room Current Functions Currently Adjacent to Room 7 332 nsf Storage Senior Center, Restrooms, Offices Responses from Questionnaires (Responses here are limited to those concerning area requirements, adjacencies and major functioning aspects of space.) Responses from Focus Groups - Need to maintain storage near room for Senior Center Needs, currently adequate room is provided: 10 - 66" round tables 2 - 96" x 30" folding tables 6 - 120" x 30" folding tables 10 - 144" x 30" stacking tables Scope in Option A No additional work beyond "General Facility" scope. Scope in Option B Increase size of storage room to 500 sf. 11 of 41 Saratoga Community Center Needs Assessment Room 8 Anderson Brule Architects, Inc. Financial Office Room Number Room 8 Current Size of Room 159 nsf Current Functions Office for financial Services, 1.1 /2 fuU time employees Currently Adjacent to Senior Center, Restrooms, Receptionist Responses from Questionnaires (Responses here are limited to those concerning area requirements, ad%acencies and ma%or functioning aspects of space.) Responses from Focus Groups This room meets current needs. Scope in Option A No additional work beyond "General Facility" scope. Scope in Option 6 No additional work beyond "General Facility" scope. 12 of 41 Saratoga Community Center Needs Assessment Room 9 Anderson Brule Architects, Inc. Receptionist Area Room Number Current Size of Room Current Functions Currently Adjacent to Responses from Questionnaires Room 9 115 nsf Side Entrance Reception Side Entrance, Senior Center, Restrooms (Responses here are limited to those concerning area requirements, adjacencies and major functioning aspects of space.) Responses from Focus Groups - Current space is larger than required. - include room for files, desk, service area, customers filling out forms. - Open to Lobby. - Away from draft of opening doors. - Include area for accessible counter heights. Scope in Option A Provide built-in casework customized to receptionist function. Scope in Option B Provide built-in casework customized to receptionist function. Provide/improve seating area in lobby. 13 of 41 Saratoga Community Center Needs Assessment Room 10 Anderson Brule Architects, Inc. Senior Center Office Suite Room Number Current Size of Room Current Functions Currently Adjacent to Responses from Questionnaires Room 10 428 nsf Side Entrance Reception Senior Center, Restrooms (Responses here are limited to those concerning area requirements, adjacencies and mojor functioning aspects of space.) Responses from Focus Groups - Existing space is sufficient in size. - General space should accommodate a photocopier, work tables and up to 5 people working together. - This function could be near the Financial Offices to share administrative equipment. Scope in Option A No additional work beyond "General Facility" scope. Scope in Option B No additional work beyond "General Facility" scope. 14 of 41 Saratoga Community Center Needs Assessment R1, R2 Anderson Bru/e Architects, Inc. Senior Center Daycare Restrooms Room Number Current Size of Room Current Functions Currently Adjacent to Responses from Questionnaires R1, R2 56 nsf 56 nsf Dedicated Restrooms for Senior Center Daycare Area Senior Center, Senior Center Daycare, Kitchen, Offices (Responses here are limited to those concerning area requirements, adjacencies and major functioning aspects of space.) - Additional restrooms are needed. - There are often 2 or 3 people waiting in line for restroom use. - An adjacency to tleaning area and cleaning supplies is needed. - Additional storage is desperately needed, since currently storage occurs in offices and restrooms. - General remodel of Restrooms is required. Responses from Focus Groups - Two additional single-occupant toilet rooms are requested. Scope in Option A New flooring, add storage to two existing restrooms. Provide floor to ceiling lockable storage. Scope in Option B Provide two additional accessible single occupant toilets. New flooring, add storage to two existing restrooms. Provide floor to ceiling lockable storage. 15 of 41 Saratoga Community Center Needs Assessment R3, R4 Anderson Brule Architects, Inc. Senior Center Restrooms R3, R4 184 nsf 176 nsf Room Number Current Size of Room Current Functions Currently Adjacent to Responses from Questionnaires Dedicated Restrooms for Senior Center Daycare Area Senior Center, Senior Center Daycare, Kitchen, Offices (Responses here are limited to those concerning area requirements, adjacencies and major functioning aspects of space.) - Additional restrooms are needed. - There are often 2 or 3 people waiting in line for restroom use. - An adjacency to cleaning area and cleaning supplies is needed. - Additional storage is desperately needed, since currently storage occurs in offices and restrooms. - General remodel of Restrooms is required. Responses from Focus Groups - none Scope in Option A Modify door of smaller restroom to swing out. Scope in Option B Provide an additional accessible single occupant toilet. Modify door of smaller restroom to swing out. 16 of 41 Saratoga Community Center Needs Assessment Room 11 Anderson Brule Architects, Inc. Preschool Room Room Number Room 11 Current Size of Room 833 nsf Current Functions Various programs including preschool, toddlers, children, adults Currently Adjacent to Storage, Dance Studio, Director of Recreation Office Responses from Questionnaires (Responses here are limited to those concerning area requirements, adjacencies and major functioning aspects of space.) - Replace sinks, counters and cabinets. - Enlarge Pre-school area. - This space gets a lot of use. - Scheduling logistics are difficult because of the extensive use and different programs. - Dramatic play area is too close to the parking lot and receives a lot of traffic noise. - The art area oftentimes spills into the hallway. - The sink area is too small, with not enough Counter space. - Students need to be escorted to the restrooms by adults and the toilet rooms are not nearby. - Bathrooms are sized for adults, should have smaller fixtures. - Location on south of building requires seasonal adjusting of HVAC. - The play yard is on the other side of the building. - Areas include: Project Area, Cooking and Snacks, Dramatic Play, Blocks Area, Reading and Quiet, Manipulatives Area, etc. Responses from Focus Groups - Existing location, adjacent to parking area, is dangerous. - Needs own entrance, accessible from parking lot, covered, safe. - Large space made up of two divisible spaces (one for Kindergarten, one for Preschool) Scope in Option A Remodel space including plumbing, finishes, exterior door locations. Increase area by 400 sf. Convert entrance of children's area to enter from south rather than east of building. Incorporate project, cooking/snacks, dramatic play, blocks, and reading/quiet areas. Scope in Option B Remodel space including plumbing, finishes, exterior door locations. Increase area by 400 sf. Convert entrance of children's area to enter from south rather than east of building. Incorporate project, cooking/snacks, dramatic play, blocks, and readinglquiet areas. See notes for Restroom 5 and 6 regarding child-sized toilet room fixtures. 17 of 41 Saratoga Community Center Needs Assessment Room 12 Anderson Bru/e Architects, Inc. Preschool Storage Room Number Room 12 Current Size of Room 103 nsf Current Functions Storage Currently Adjacent to Preschool Room Responses from Questionnaires (Responses here ore limited to those concerning area requirements, adjacencies and major functioning aspects of space.) Responses from Focus Groups - none Scope in Option A No additional work beyond "General Facility" scope. Scope in Option B No additional work beyond "Genera! Facility" scope. 18 of 41 Saratoga Community Center Needs Assessment Room 13 Anderson Brule Architects, Inc. Community Center Lobby Room Number Current Size of Room Current Functions Currently Adjacent to Responses from Questionnaires Room 13 325 nsf Main Entrance Information Desk (Responses here are limited to those concerning area requirements, adjacencies and major functioning aspects of space.) Responses from Focus Groups - To accommodate 4-6 people. Scope in Option A Decrease size of lobby and give to program space. Scope in Option B Decrease size of lobby and give to program space. 19 of 41 Saratoga Community Center Needs Assessment Room 14 Anderson Brule Architects, Inc. Community Center Social Area Room Number Room 14 Current Size of Room 482 nsf . Current Functions Place for people to be picked up, wait for classes, observe classes. Currently Adjacent to Information Desk Responses from Questionnaires (Responses here are limited to those concerning area requirements, adjacencies and major functioning aspects of space.) Responses from Focus Groups - To accommodate up to 24 people socializing, waiting to be picked-up, watching or observing classes, vending machines, etc. - Current area gets very crowded. This is a popular place to be. Scope in Option A No additional work beyond "General Facility" scope. Scope in Option B Enlarge space to accommodate 24 individuals. 20 of 41 Saratoga Community Center Needs Assessment Room 15 Anderson Brule Architects, Inc. Director of Recreation Office Room Number Current Size of Room Current Functions Currently Adjacent to Room 15 135 nsf Private Office Preschool, Offices, Dance Studio Responses from Questionnaires (Responses here are limited to those concerning area requirements, adjacencies and major functioning aspects of space.) Responses from Focus Groups - The office needs to accommodate an area for small staff meetings, with a round table and 4-5 chairs - This office should be adjacent to all other staff offices. Scope in Option A Increase area of office if work area is directly affected by work to the Pre-school expansion. Scope in Option B Enlarge office from 135 sf to 180 sf to accommodate a small round table accommodating S people. 21 of 41 Saratoga Community Center Needs Assessment Room 16 Anderson Brule Architects, lnc. Recreation Supervisor Office Room Number Current Size of Room Current Functions Currently Adjacent to Responses from Questionnaires Room 16 150 nsf Private Office Preschool, Offices, Dance Studio (Responses here are limited to those concerning area requirements, adjacencies and major functioning aspects of space.) Responses from Focus Groups Scope in Option A No additional work beyond "General Facility" scope. Scope in Option B No additional work beyond "General Facility" scope. 22 of 41 Saratoga Community Center Needs Assessment Room 17 Anderson Brule Architects, Inc. Facility Coordinator Office Room Number Current Size of Room Current Functions Currently Adjacent to Responses from Questionnaires Room 17 105 nsf Private Office, hosts people considering use of facility for events. Preschool, Offices, Dance Studio (Responses here are limited to those concerning area requirements, adjacencies and major functioning aspects of space.) Responses from Focus Groups - A larger office is required. This space was formerly a coat closet. For special events marketing, oftentimes 3-4 potential customers come in at one time. - Adjacency: office should be close to lobby as long as lobby is kept nicely. Scope in Option A With space from existing Lobby, enlarge Facility Coordinator Office to 1 SO sf. Scope in Option B With space from existing Lobby, enlarge Facility Coordinator Office to 150 sf. 23 of 41 Saratoga Community Center Needs Assessment Room 18 Anderson Brule Architects, Inc. Information Office Room Number Current Size of Room Current Functions Currently Adjacent to Responses from Questionnaires Room 18 300 nsf Keep records and assist in user registration Lobby, Multi-Purpose, Dance Studio, Patio Room (Responses here are limited to those concerning area requirements, adjacencies and major functioning aspects of space.) - Good location, right at the entrance to the building. - Office needs to see people enter the building. (which it does) - Office should be larger, there are many files which need to be accessed. - Display of information could be a separate area. - Space is not large enough for copiers, files, display, printer, typewriter - Window should be larger to accommodate helping more than one customer at a time. - Lighting is poor. - Stuffy, no return air grilles. Responses from Focus Groups - The office needs to accommodate 2 full time people and 1 volunteer. - Patrons need a space inside to sign up for programs. - Counter space at lobby should be larger to allow area to sign-up for events. - This area gets far too noisy to be an open area, it should be walled andlor glassed in. Scope in Option A With space from existing Lobby, enlarge Information Office to 350 sf. Provide new built-in counter with large service windows for 3 people. Scope in Option B With space from existing Lobby, enlarge Information Office to 400 sf. Provide new built-in counter with large service windows for 3 people. Provide space inside office with counter for patron activity sign-ups. If feasible, relocate Information Office closer to main entrance, away from noisy programs. 24 of 41 Saratoga Community Center Needs Assessment Room 19 Anderson Brule Architects, Inc. Multi-Purpose Room Room Number Room 19 Current Size of Room 4,038 nsf Current Functions Gymnastics, Sports Classes, Wedding Receptions Currently Adjacent to Restrooms, Kitchen, Information Office Responses from Questionnaires (Responses here are limited to those concerning area requirements, adjacencies and major functioning aspects of space.) - Storage function is lacking (tables, chairs, and gymnastics equipment). - Current access to storage is cumbersome. - Existing square shape of room is desirable. - High ceiling height is important for trampoline use and gymnastics. - Existing ceiling height is appropriate. - Dedicated space for gymnastics would alleviate need for set-up, take down. - Flooring is in poor condition. - Larger overall space is desired; stage size could be reduced. - Enlarge Multi-purpose and remodel space. Responses from Focus Groups - Stage at 14" is appropriate height, but needs ADA lift or ramp. - Can minimize size of existing stage. - The existing size is "about right" for Wedding Reception functions. Scope in Option A Repair existing flooring as required. Reduce stage size to accommodate more floor space. Provide ADA ramp or accessible lift. Provide additional storage behind the stage. Scope in Option B Replace flooring. Reduce stage size to accommodate more floor space. Provide ADA ramp or accessible lift. Provide additional storage behind the stage. 25 of 41 Saratoga Community Center Needs Assessment Room 20 Anderson Brule Architects, Inc. Multi-Purpose Room Kitchen Room Number Current Size of Room Current Functions Currently Adjacent to Responses from Questionnaires Room 20 244 nsf (Kitchen 160 sf, Dry Storage 84 sf} Provides kitchen function for spaces within the Multi-Purpose Multi-Purpose, Patio Room (Responses here are limited to those concerning area requirements, adjacencies and major functioning aspects of space.) - Increase square footage. - Need additional counter space. - Need space for refrigerator and freezer to be side by side. Needs a cleaning area, or janitorial closet. Responses from Focus Groups - Catering kitchen needs to accommodate serving up to 200 guests inside and 1 SO guests outside. Scope in Option A With space from Lobby and through design efficiency, increase catering Kitchen size by 25%. Gut and remodel catering kitchen. Relocate Custodian Closet elsewhere and use space for kitchen. Scope in Option B With space from Lobby and through design efficiency, increase catering Kitchen size by SOor6. Gut and remodel catering kitchen. Relocate Custodian Closet elsewhere and use space for kitchen. 26 of 41 Saratoga Community Center Needs Assessment Room 21 Anderson Brule Architects, Inc. Patio Room Room Number Current Size of Room Current Functions Currently Adjacent to Responses from Questionnaires Room 21 796 nsf Art, Personal Growth Classes, Drawing, Painting, Clay Modeling Slide Presentation, Group Discussion Kitchen, Office, Lobby Area (Responses here are limited to those concerning ores requirements, adjacencies and major functioning aspects of space.) - Current size and shape of room works well. - An adjacency to cleaning area and cleaning supplies is needed. - The functions here should not be shared with other functions - The noise from the Lobby is distracting to discussions and classes. - Storage: There is no storage allocated to this area. Storage is needed for tables, chairs, cleaning supplies, etc. The storage that exists is down the hall, which is difficult to maneuver items in and out of the room. This storage room is not shown on the plan. Storage shelves work well, but more are needed. Also, storage of large equipment is needed (hockey gear, ropes, skis) Storage is very crowded and difficult to access. A utility sink within storage area would be nice. - A strong gas odor from the kitchen is objectionable. Responses from Focus Groups - Need storage within room for Patio Room Needs: 3 - 144" x 30" folding tables 103 -folding chairs for Patio Room Scope in Option A No additional work beyond "General Facility" scope. Scope in Option B . If additional classroom space is made available, provide art room utilities including clay trap, power, lighting, etc. Provide storage area and cleaning area for art projects clean-up. 27 of 41 Saratoga Community Center Needs Assessment Room 22 Anderson Brule Architects, Inc. Recreation Supervisor Office Room Number Room 22 Current Size of Room 120 nsf Current Functions Private Office Currently Adjacent to Office, Patio Room, Lobby, Conference Room, Dance Studio Responses from Questionnaires (Responses here are limited to those concerning area requirements, adjacencies and major functioning aspects of space.) - Would like access to natural light. - Should have separate heating and cooling from adjacent Dance Studio Responses from Focus Groups - This office should be adjacent to all other staff offices. Scope in Option A If adjacent work affects this area, and if costs are minimal, provide access to natural light. Within adjacent work scenario, move office to Administrative Area. Scope in Option B If adjacent work affects this area, and if costs are minimal, provide access to natural light. Within adjacent work scenario, move office to Administrative Area. Increase office size to 150 sf to be equitable with other offices. 28 of 41 Saratoga Community Center Needs Assessment Room 23 Anderson Brule Architects, Inc. Conference Room Room Number Room 23 Current Size of Room 160 nsf Current Functions Conference Room for meetings, staff and public Currently Adjacent to Office, Dance Studio Responses from Questionnaires (Responses here are limited to those concerning area requirements, adjacencies and major functioning aspects of space.) - none Responses from Focus Groups - The Center needs this conference room to accommodate 8 people, and an additional one to accommodate up to 16 people. Scope in Option A No additional work beyond "General Facility" scope to this room, see "Additional Conference Room" for notes on new space. Scope in Option B No additional work beyond "General Facility" scope to this room, see "Additional Conference Room" for notes on new space. 29 of 41 Saratoga Community Center Needs Assessment Room 24 Anderson Brule Architects, Inc. Dance Studio Room Number Room 24 Current Size of Room 985 nsf Current Functions Dance Classes Currently Adjacent to Recreation Supervisor, Conference Room, Preschool Room Responses from Questionnaires (Responses here are limited to those concerning area requirements, adjacencies and major functioning aspects of space.) - Air system is shared with Senior Center, and should be dedicated. - Dance programs are growing, so they need additional space. Responses from Focus Groups - Parents should be able to watch dance classes from a sitting area. - Room size is acceptable. - Natural light is important. - Need storage for dance/yoga mats and aerobic steps. Scope in Option A Within existing envelope, provide storage cabinetry along one wall. Provide skylights in ceiling to access natural light. Scope in Option B Within existing envelope, provide storage cabinetry along one wall. Provide skylights in ceiling to access natural light. 30 of 41 Saratoga Community Center Needs Assessment Room 25 Anderson Brule Architects, Inc. Custodian Closet Room Number Current Size of Room Current Functions Currently Adjacent to Responses from Questionnaires Room 25 120 nsf Custodian Closet for Multi-Purpose areas Mufti-Purpose, Kitchen, Patio Room (Responses here are limited to those concerning area requirements, adjacencies and major functioning aspects of space.) - none Responses from Focus Groups - none Scope in Option A Relocate Custodian Closet to make space available for kitchen expansion. Scope in Option B Relocate Custodian Closet to make space available for kitchen expansion. 31 of 41 Saratoga Community Center Needs Assessment Room 26 Anderson Brule Architects, Inc. Recreation Department Storage Room Number Current Size of Room Current Functions Currently Adjacent to Responses from Questionnaires Room 26 167 nsf Storage Senior Center, Conference Room (Responses here are limited to those concerning areo requirements, adjacencies and major functioning aspects of space.) none Responses from Focus Groups - none Scope in Option A Increase storage area to 200 sf. Scope in Option 13 Increase storage area to 250 sf. 32 of 41 Saratoga Community Center Needs Assessment R5, R6 Anderson Brule Architects, Inc. General Restrooms Room Number R5, R6 Current Size of Room 225 nsf 348 risf Current Functions General Restrooms Currently Adjacent to Lobby Responses from Questionnaires (Responses here are limited to those concerning area requirements, adjacencies and major functioning aspects of spoce.) - Additional restrooms are needed. - General remodel of Restrooms is required. - Bathrooms are sized for adults, should have smaller fixtures for children. Responses from Focus Groups - Occasionally, there are lines during events tike weddings. - Could increase fixture count in option 8. -Students need to be escorted to the restrooms by adults and the toilet rooms are not nearby. - Bathrooms are sized for adults, should have smaller fixtures. - Would prefer restrooms adjacent to Pre-school Room. Scope in Option A General remodel in Men's toilet room: replace 1 toilet, 1 urinal and 1 lavatory with child-sized fixtures. General remodel in Women's toilet room: replace 1 toilet and 1 lavatory with child-sized fixtures. Scope in Option B General remodel in Men's toilet room: replace 1 toilet, 1 urinal and 1 lavatory with child-sized fixtures. General remodel in Women's toilet room: replace 1 toilet and 1 lavatory with child-sized fixtures. 33 of 41 Saratoga Community Center Needs Assessment Additional Space: Alcoves Anderson Brule Architects, fnc. Senior Center - 3 Alcoves Room Number Current Size of Room Proposed Size of Room Proposed Functions Proposed Adjacency to Additional Space: Alcoves 0 nsf 500 nsf (2 at 150, 1 at 200) Activity Areas for Senior Center, Conference Area Senior Daycare Center Responses from Questionnaires (Responses here are limited to those concerning area requirements, adjacencies and major functioning aspects of space.) - none Responses from Focus Groups - Need three alcove spaces for quiet sitting, relaxing, approximately 3 to 4 people at a time. 1 @ 150 sf for Alzheimer's patients, living room setting, love seats, wheelchair 1 @ 150 sf for couches, the ability to lie down 1 @ 200 sf to accommodate a conference table for 12 Scope in Option A Provide multipurpose alcove at 200 sf total. Scope in Option B Provide all three proposed alcoves at 500 sf total. 34 of 41 h Saratoga Community Center Needs Assessment Additional Space: Two Senior Center Offices Anderson Brule Architects, Inc. Senior Center Offices Room Number Current Size of Room Proposed Size of Room Proposed Functions Proposed Adjacency to Additional Space: 0 nsf 240 nsf N/A Two Senior Center Offices (2 at 120 sf) Responses from Questionnaires (Responses here ore limited to those concerning area requirements, adjacencies and major functioning aspects of space.) - none Responses from Focus Groups - The two offices will be shared by part time workers and volunteers: Social Worker Activities Director Legal Counseling - Access to offices should be outside of, but near, the Lounge. Scope in Option A Within current space, there is no room for these important functions. Therefore two offices are not included in Scope A. Scope in Option B Provide 240 sf of new office space adjacent to Senior Lounge. 35 of 41 Saratoga Community Center Needs Assessment Additional Space: Senior Center Resource Library Anderson Brule Architects, Inc. Senior Center Resource Library Room Number Current Size of Room Proposed Size of Room Proposed Functions Proposed Adjacency to Responses from Questionnaires Additional Space: Senior Center Resource Library 0 nsf 200 nsf Provide Small Library for Heatth and other information Senior Lounge (Responses here are limited to those concerning area requirements, adjacencies and major functioning aspects of space.) none Responses from Focus Groups - Users can sit and view videos or read a book. - Adjacent to Senior Lounge and proposed new Computer Room Scope in Option A Provide 200 sf of new Resource Library space including built-in casework and reading tables. Scope in Option B Provide 200 sf of new Resource Library space including built-in casework and reading tables. 36 of 41 Saratoga Community Center Needs Assessment Additional Space: Senior Center Computer Lab Anderson Brule Architects, Inc. Senior Center Computer labs Room Number Current Size of Room Proposed Size of Room Proposed Functions Proposed Adjacency to Responses from Questionnaires Additional Space: Senior Center Computer Lab 0 nsf 400 nsf Provide Small Training Area for Computer Use Senior Lounge (Responses here ore limited to those concerning ores requirements, adjacencies and major functioning aspects of space.) - none Responses from Focus Groups - 10 users at a time to receive computer training. - Adjacent to Senior Lounge and proposed new Resource Library Scope in Option A Provide 400 sf of new Computer Training space including training tables, excluding equipment. Scope in Option B Provide 400 sf of new Computer Training space including training tables, excluding equipment. 37 of 41 Saratoga Community Center Needs Assessment Additional Space: Conference Room Anderson Brule Architects, Inc. Community Center Conference Room Room Number Current Size of Room Proposed Size of Room Proposed Functions Proposed Adjacency to Responses from Questionnaires Additional Space: Conference Room 0 nsf 400 nsf Conference Room for 16 people. TBD (Responses here are limited to those concerning area requirements, adjacencies and major functioning aspects of space.) - none Responses from Focus Groups - Should accommodate 16 people. - Could have shared coffee bar area with other conference room. Scope in Option A Do not provide additional room in Option A. In lieu of providing new conference room, expand existing conference room by 140 sf and provide casework for coffee and conference room equipment within space. Scope in Option B Provide additional 400 sf conference room with casework for coffee and conference room equipment within space. 38 of 41 Saratoga Community Center Needs Assessment Additional Space: Art Room Anderson Brule Architects, Inc. Art Room Room Number Current Size of Room Proposed Size of Room Proposed Functions Proposed Adjacency to Responses from Questionnaires Additional Space: Art Room 0 nsf 800 nsf Provide facility intended for art instruction and participation. N/A (Responses here are limited to those concerning area requirements, adjacencies and major functioning aspects of space.) - none Responses from Focus Groups - An art room is needed to accommodate 15 people. - The room should contain tables, sinks, clay trap and other art room specifics, to be determined. Scope in Option A Dedicated Art Room not provided in Option A. Instead, joint use between a new combined 800 sf Art Room/Classroom is provided, see "Additional Space: Small Classroom" for information. Scope in Option B Provide dedicated new 800 sf Art Room. 39 of 41 Saratoga Community Center Needs Assessment Additional Space: Small Classroom Anderson Brule Architects, Inc. Small Classroom Room Number Current Size of Room Proposed Size of Room Proposed Functions Proposed Adjacency to Additional Space: Small Classroom 0 nsf 800 nsf Classroom for general instruction of various topics. TBD Responses from Questionnaires (Responses here are limited to those concerning area requirements, adjacencies and major functioning aspects of space.) - none Responses from Focus Groups - none Scope in Option A Dedicated Classroom not provided in Option A. Instead, joint use between a new combined 800 sf Art Room/Classroom is provided, see "Additional Space: Small Classroom" for information. Scope in Option B Provide dedicated new 800 sf classroom. 40 of 41 Saratoga Community Center Needs Assessment Additional Space: Small Workroom Anderson Brule Architects, Inc. Small Workroom Room Number Additional Space: Small Workroom Current Size of Room 0 nsf Proposed Size of Room 200 nsf Proposed Functions Copier, counter space, worktable shared by all Administrative Staff Proposed Adjacency to Administrative Offices Responses from Questionnaires (Responses here are limited to those concerning area requirements, adjacencies and major functioning aspects of space.) - none Responses from Focus Groups - Currently, this function in inadequately accommodated within the Information Offices. This is both disruptive to the secretaries as well as inconvenient for the Administrative Staff. Scope in Option A Provide 200 sf workroom adjacent to Administrative Offices for common administrative functions. Acquire space from existing inefficiencies where possible. Include casework for administrative functions, storage, photocopier layout, etc. Scope in Option B Provide 200 sf workroom adjacent to Administrative Offices for common administrative functions. Acquire space from existing inefficiencies where possible. Include casework for administrative functions, storage, photocopier layout, etc. 41 of 41 `k~ rk~~ ~~~ ~~ ~~~ ~~ ~R _~ ~ ,. _ ~~ ~~~~~ ~,~,, +*`i ~ y~' ~~~ ,;~~ ~ ~~ ~~~~ ~~ 5 y,k~~ s~ sn ~ ws~~'~ ~~~~~~~ - - , t ~ g4~a ~ }~~ £ °° ~ ~'~~ ~..~ ~ a ~~~ - - -k~~y~~ ~ , - - ~~~°~ ~ y , E'3 - s- ~ ~~ ~ ~ ~ k~a ~~, .fy ? ~~ ~, ~ d ' y ~~ ~ '~ ~ ' ~ ~> ~1 £ r ~z~x< ~~~ ~~ ,~. ~ ~ ~ ~ ~k r - ~~~ Yr~~ `!T ~ m a ~ ~~,~~ z ~' ~/ is}~ ~ s . s,~+ ~s r ~ ~a-iz~'r ~ ~ : ,~ ~-~~ ~~, a s+'a _. Af .. °; ~ .~ ~`} *s ~~ _ ~ ` ~, ~.z~.`{tik RYCC ~~r`~`' ,. ~~ ~ ~x { 3 1~ -1a -4 ~% _ -~ - - ~ ~~-..l.t ~~ ~t en , ~~~ ~ ~~~,, ~ +~~yy n L~ [:T. I i d. ^vj' `~~4 ~. ! L~ d ~ y a ~~ g ~ t'Ya ~ ~ ~~; ~~ k ~~ , ~ ~~, ~ ~~~ ~ 2 ~ ~ y _- pt 1_ i - L~ ~~~' ~ ~ ~ ~' ~ ~ ~ ~._ ~. ~~.~~ ~ - ' N`5":~~p~ t' b 'T~ ,, uu y Wf ~ rL4~x~uSfi~A .. y ~ .a~'+yg~. ~' .c ~~ ~~"'~` c y. J ~ ~ ~ ~~- ~ ~ ~~ ~l ~ ~ q~_ ~ns.q jy { ~~y} J~Yi ~l's4..R'J[R~ ~ S ~~da:5 - k .~ . ~~1~~1~.1 Ei ~ ~y r f ~. ~'q~$~~ p s}v~ .. 3+'k' 4 ~° ~b - "' °,bn.x .~.- s - ~ ~ 4 ~~ - + ,~ ~ ~- .6 i ~ ~ s~ h ~ ti ~~ s 2 ~ e s~ e~ .~ ~ -- Saratoga Community Center Needs Assessment Opinion of Probable Cost: Summary September 29, 1999 Area Summary Non-renovated Building Area Renovated Building Area New Building Area TOTAL ASSIGNABLE BUILDING AREA Construction Costs Likely Bid Cost (see attached) 10% Design Contingency TOTAL CONSTRUCTION- COST Soft Costs Bid and Construction Contingency 10% Escalation assumed for one year 4% Design Fees 1 SRo Design Fees 12gn TOTAL SOFT COSTS TOTAL PROJECT COSTS Option A Option B Option C 849 sf 849 sf 0 sf 9,743 sf X743 sf 0 sf 840 sf 2,716 sf 16,292 sf 11,432 sf 13,308 sf 16,292 sf $ 516,642 $971,665 $3,202,.821 $ 51,664 - $ 97,167 $ 320,282 $ 568,306 $ 1,068,832 $ 3,523,103 $ 56,831 _$_ 106,883 $ 352,310. $ 22,732 $ 42,753 __.. $ 140,924 $ 85,246 $ 160,325 - - - $ 422,772_ $ 164,809 $ 309,961 $ 916,007 $ 733,115 $ 1,378,793 $ 4,439,110 notes: 1. See "Definitions and Exclusions" for a list of specific exclusions to this Opinion of Probable Cost 2. This report is a companion to the "Needs Assessment for the Saratoga Community Center" published January 22, 1999. Anderson Brule Architects, Inc. -Davis Langdon Adamson - Blach Construction Page 1 of 8 Saratoga Community Center Needs Assessment Opinion of Probable Constra~tion Cost: Option A September 29, 1999 General Facility Scope (Paint Interior, Relamp light fixtures, replace carpet, resilient flooring, rezone meth) Room Name Area Costlsf Cost Subtotal Comments - 11 Preschool Room 833 sf $31 /sf $25,823 Move entry from Parking 13 Lobby 200 sf $31 /sf $6,200 - 14 Social Area 482 sf $31/sf $14,942 17 Facility Coordinator Office 105 sf $31 /sf $3,255 New area from Lobby 18 Information Office __ 300 sf $31/sf_ $9,300 built-in counters 20 Kitchen 244 sf $31 /sf $7,564 Remodel to existing kitchen 24 Dance Studio 985 sf $31 /sf $3.0,535 Mech. k acoustical only 25 Custodian Closet 120 sf $31 /sf $3,720 Relocated 3,269-sf $101,339 New Construction (New construction on existing grounds, attached to existing building) - Addition to Preschool Room 400 sf $200/sf $80,000 New construction - New Small Work Room 200 sf $200/sf $40,000 New construction - Grossing Factorrt4) for New Area 240 sf $200/sf $48,000 New construction 840 sf $168,000 Restroom Upgrades (Replace fixtures in same location, provide new partitions, tiler, wainscot) RS Community Area Restrooms, M R6 Community Area Restrooms, W 225 sf $105/sf $23,625 348 sf $105/sf $36,540 573 sf $60,165 Remodel Scope (same as General Facility Scope, but add moving of walls, doors, ceilings) New partitions, fixtures, file floor br wainscot paint, lighting New partitions, fixtures, file floor br wainscot paint lighting 15 Dir. of Rec. Office addition 15 sf $51 /sf $765 New area from adjacent preschool remodel 17 Fac. Coord. Office addition 45 sf $51 /sf $2,295 New area from Lobby 18 Information Office addition 50 sf $51 /sf $2,550 built-in counters Provide new automatic pilot 20 Kitchen addition_ 156 sf $51/sf $7,956 stove, dry storage 22 Supervisor Office addition 30 sf $51 /sf -- $1,530 26 Rec. Dept. Star. Addition 33 sf $51/sf $1,683 27-31 Ancillary Storage addition 171 sf $51 /sf $8,721 - can be several small rooms 500 sf $25,500 Minor General Facility Scope (Paint Interior, Relamp light fixtures, replace carpet, resilient flooring) 15 Director of Recreation Office 135 sf - $16/sf $2,160 16 Recreation Supervisor Office 150 sf $16/sf $2,400 - 19 Multi-purpose Room 4,038 sf $16/sf Minimize stage size, VCT $64,608 f-oo_ring, provideADAlift 22 Supervisor Office 120 sf $16/sf $1,920 23 Conference Room (8 people) 160 sf $16/sf $2,560 4,603 sf $73,648 ______ Anderson Brule Architects, Inc. -Davis langdon Adamson - Blach Construction Page 2 of 8 Saratoga Community Center -- Needs Assessment Opinion of Probable Construction Cost: Option A -- September 19, 1999 # Room Name Area Cost/sf Cost Subtotal Comments Minor Scope, Paint (Paint interior of room, include very minor remodel scope) _ _ _ 21 Patio Room 798 sf $5/sf $3,990 _ 798 sf __ _ - $3,990 Lump Sum Items Industrial grade Automatic -_ a 1~Tew Kitchen Stove $10,000 Pilot Stove (if available) Match existing 1 year old - paint for new areas, touch up b Paint Exterior of Building $3,000 existing paint Allowance for 2 new exterior doors and 6 new exterior c New Exterior Doors bt Windows $15,000 windows No Landscape Improvements, this is patching due to d Site Work Allowance - $36,000 _ construction Lump sum for opening exterior e Modify Building at New Additions $20,000 wall, bearing walls, patching _- $84,000 LIKELY BID COST FOR DESIGN OPTION A $516,642 Anderson Brule Architects, Inc. -Davis Langdon Adamson - Blach Construction Page 3 of 8 Saratoga Community Center _ _ _ Needs Assessment Opinion of Probable Construction Cost: Option B September 29, 1999 Room Name Area Cost/sf Cost Subtotal Comments General Facility Scope (Paint Interior, Replace light fixtures, carpet, resilient flooring, ceiling tiles, rezone meth) ~`- - Move entrance away from 11 Preschool Roam 833 sf $31/sf $25,823 -- Parking _ Recoup area for internal 13 Lobby 200 sf $31 /sf $6,200 remodel -~ 14 Social Area 482 sf $31 /sf $14,942 15 Director of Recreation Office 135 sf $31 /sf $4,185 16 Recreation Supervisor Office - - 150_sf. $31 /sf $4,650 17 Facility Coordinator Office 105 sf $31 /sf $3,255 New area from Lobby New area from Lobby, built-in 18 Information Office 300 sf $31/sf $9,300 counters Minimize stage size, VCT 19 Multi-purpose Room 4,038 sf $31/sf $125,178 flooring, provideADAlift 20 Kitchen 244 sf $31 /sf $7,564 Remodel to existing kitchen 22 Supervisor Office 120 sf $31 /sf _- $3,720 _ 23 Conference Room (8 people) 160 sf $31 /sf $4,960 Meth, 6 acoustical only (no 24 Dance Studio 985 sf $31 /sf $30,535 skylights) Relocated from former kitchen 25 Custodian Closet 120 sf $31/sf $3,720 location 7,872 sf $244,032 New Construction (New construction on existing grounds, attached to existing building) - Addition to Preschool Room. 400 sf $200/sf $80,000 New construction - New Small Work Room __ 200 sf $200/sf $40,000 -- --New construction - New Conference Room 140 sf $200/sf $28,000 New construction - New Art Room 600 sf - $200/sf $120,000 New construction - New Class Room 600 sf $200/sf $120,000 New construction - Grossing Factor (.4) for New Area 776 sf $200/sf $155,200 New Construction - , 2,716 sf $543,200 Restroom Upgrad_e_s_(_Replace fixtures in same location, provide new partitions, file floor, wainscot) New partitions, fixtures, file floor and wainscot, paint RS Community Area Restrooms, M 225 sf $105lsf $23,625 lighting New partitions, fixtures, file floor and wainscot, paint, -R6 Community Area Restrooms, W 348 sf $105/sf $36,540 ~lignring 573 sf $60,165 Minor General Facility Scope (Paint Interior, Replace light €ixtures, carpet, resilient flooring, ceiling tiles) 21 Patio Room 798 sf $16/sf $12,768 798 sf $12, 768 Anderson Brule Architects, Inc. -Davis Langdon Adamson - Blach Construction Page 4 of 8 Saratoga Community Center Needs Assessment Opinion of Probable Construction Cost: Option B September 29, 1999 # Room Name Area Cost/sf Cost Subtotal Comments Remodel Scope (same as General Facility-Scope, but add moving of walls, doors, ceilings) New area from adjacent 15 Dir._of Rec. Office addition 15 sf $51 /sf $765 Preschool remodel 17 Fac. Coord. Office addition 45 sf $51 /sf $2,295 New area from Lobby JVew area from Lobby, built-in 18 Information Office addition 20 Kitchen addition 22 Supervisor Office addition 26 Rec. Dept. Star. Addition 27-31 Ancillary Storage addition Lump Sum Items a New Kitchen Stove b Paint Exterior of Building c New Exterior Doors and Windows d Site Work Allowance e Modify Building at New Additions 50 sf $51 /sf $2,550 counters Provide new automatic pilot 156 sf $51 /sf $7,956 stove, drystorage New area from internal 30 sf $51/sue $1,530 remodel New area from internal 33 sf $51 /sf $1,683 remodel Can be several small rooms, _ 171 sf $51 /sf $8,721 closets 500 sf - $25,500 Industrial grade Automatic $10,000 Pilot Stove (if available) Match existing 1 year old paint for new areas, touch up $5,000 existing paint Allowance for 2 new exterior doors and 6 new exterior $15,000 windows No Landscape Improvements, [his is-patching due to $ 36,000 construction _ Lump sum for opening exterior wall, bearing walls, patching, $20,000 etc. $86,000 LIKELY BID COST FOR DESIGN OPTION B x971,665 Anderson Brule Architects, Inc. -Davis Langdon Adamson - Blach Construction Page 5 of 8 Saratoga Community Center Needs Assessment Opinion of Probable Construction Cost: Option C September 19, 1999 # _ Room Name Area Cost/sf Cost Comments New Two-Story Facility 11- Preschool Room 12 Preschool Storage 13 Lobby 14 Social Area 15 Director of Recreation Office 15 Addition to Dir. of Rec. Office 16 Recreation__Supervisor Office 17 Facility Coordinator Office 17 Addition to Facility Coord. Office 18 Information Office 18 Addition to Information Office 19 Multi-purpose Room 20 Kitchen 20 Addition to Kitchen 21 Patio Room 22 Supervisor Office 22 Addition to Supervisor Office 23 Conference Room (8 people) 24 Dance Studio 25 Custodian Closet 26 Recreation Department Storage 26 Addition to Recreation Dept. Storage 27-31 Ancillary Storage R5 Community Area Restrooms, M R6 Community Area Restrooms, W - New Small Work Room - New Conference Room - New Art Room - New Class Room - Grossing Factor (.3) for New Area Lump Sum Items a Demolition of Existing Facility b Site Work Allowance 1,233 sf $188/sf $231.,804 103 sf $188/sf $19,364 200 sf $188/sf_ $37,600 482 sf $188/sf $90,616 135 sf $188/sf $25,380 15 sf $188/sf $2,820 -- 150 sf $188/sf $28,200 105 sf $188/sf $19, 740 ---45 sf $188/sf $8,460 300 sf $188/sf $56,400 50 sf $188/sf $9,400 4,038 sf $188/sf $759,144 244 sf $188/sf $45,872 156 sf $188/sf $29,328 798 sf $188/sf $150,024 120 sf $T88/sf $22,560 30 sf - ~188/sf $5,640 160 sf $188/sf $30,080 985 sf $188/sf $185,180 120 sf $188/sf $22,560 167 sf $188/sf $31,396 33 sf $188/sf $6,204 750 sf $188/sf $141, 000 225 sf $188/sf $42,300 348 sf $188/sf $65,424 200 sf $188/sf $37,600 140 sf $188/sf $26,320 600 sf $188/sf $112,800 600 sf $188/sf $112,800 3,760 sf $188/sf $706,805 $3,062,821 $50,000 - $90,000 - $140,000 New construction New construction New construction New construction New construction New construction -1Vew construction New construction New construction New construction New construction New construction New construction New construction New cons r~on New construction New construction New construction New construction New construction New construction New construction New construction New construction New construction New construction New construction New construction New construction New Construction LIKELY BID COST FOR DESIGN OPTION C $3,202,821 Anderson Brule Architects, Inc. -Davis Langdon Adamson - Blach Construction Page 6 of 8_ Saratoga Community Center Needs Assessment Definitions and Exclusions September 29, 1999 SCOPE DEFINITIONS No Work: Area left as-is Minor Scope, Paint Paint interior of room, include minor remodel scope Minor General Facility Scope: Paint interior space Relamp light fixtures in A, Replace light fixtures in B Replace all carpet and resilient flooring Replace all ceiling tiles in scope B General Facility Scope: Same as Minor General Facility Scope Add rezoning mechanical system reusing (e) mechanical units Remodel Scope: Same as General Facility Scope, but add moving of walls, doors, ceilings, etc. Toilet Room Upgrade: Replace fixtures in same location, provide new partitions, the floor, wainscot. New Construction: New building area_on existing grounds, attached to existing building. EXCLUSIONS The following fist is excluded from the Opinion of Probable Cost: Hazardous Materials Roofing (undergoing current upgrade, excluded from this work) Moving or Relocation Costs __ Temporary Space during Construction Seismic Upgrade Skylights Senior Center Work Furniture Fixtures and Equipment Land Acquisition _ Exterior Painting of existing structure (beyond minor touch-up) Fire Sprinklers (Owner has verified with Building Inspector and Fire Chief that Fire Sprinklers are not required) Anderson Brule Architects, Inc. -Davis Langdon Adamson - Blach Construction Page 7 of 8 A Saratoga Community Center -- ~ Needs Assessment Key Map-of Existing Facility September 19, 1999 Senior Area 1 Senior Day Care Canter 2 Office 3 Office 4 Senior Center 5 Kitchen 6 Lounge 7 Storage 8 Office 9 Receptionist 10 Offrce Community Area 11 Pre-School Room 12 Storage 13 Lobby 14 Social Area 15 Director of Recce 16 Recreation Supe 17 Facility Coordina 18 Information Offic 19 Mu/fi-purpose Rc 20 Kitchen 21 Patio Room 22 Recreation Supe 23 Conference Roo 24 Dance Studio 25 Custodian Close 26 Janitor/Storage 27 Outdoor Storage 28 Stage Storage 29 Storage 30 Storage 31 Storage Restrooms R1 Senior Area R2 Senior Area R3 Senior Area R4 Senior Area R5 Community Ara< R6 Community Are: aD N Anderson Brute Architects, inc. -Davis Langdon Adamson - Blach Construction Page 8 of 8