HomeMy WebLinkAbout07-21-1999 Agenda Item 4B (7)r
SARATOGA CITY COUNCIL
EXECUTIVE SUMMARY NO. J ~~_ AGENDA ITEM
CITY MGR:
MEETING DATE: July 21,1999
ORIGINATING DEPT.: Recreation DEPT. HEAD
SUBJECT: Warner Hutton House Attic Conversion -Reject Bid
Recommended Motion:
Reject bid received on project.
Report Summary:
The one bid received for the Warner Hutton House Attic Conversion project was opened on June
29, 1999. Pascon Construction submitted it for $247,184.
A few years ago the Youth Commission first approached the city about converting the attic at the
Warner Hutton House to usable space. They were interested in better serving the growing number
of teens participating in programs. A community workshop was held in June, 1996 to receive input
from the public on how to spend Park Development Funds. Teen facilities came out fourth on the
priority list and the Parks and Recreation Commission approved the use of money from this fund
for the design work on improving the Warner Hutton House.
Before much time and money was spent on this project, staff had a local architect and contractor
tour the house to provide an estimated construction cost. Their estimate at the time was that the
project should not cost more then $75,000. The Youth Commission felt that they could raise the
money through donations and wanted to move forward with the attic conversion. An architect was
hired in early 1998 and the design work, which included a structural engineer's report, was
completed towards the end of the year. After the plans were complete, the Director of Building
Projects for the bond measure improvements for the Los Gatos-Saratoga High School District, as a
favor to a member of the Friends of the Warner Hutton House Board, had his chief estimator tour
the house. He prepared a detailed budget, and his estimate for the conversion project was
approximately $150,000.
The Warner Hutton House attic conversion project provides for an additional 1,000 sq. ft. and the
one bid received was extremely high. This is chiefly due to the very competitive building
construction environment at the present time. It is an unrealistic amount of money for the Youth
Commission to raise. As a result, it is staff's recommendation to reject the bid and to table the
project for now. The project could then be reconsidered during discussion of the City "Hub"
development in the future.
Fiscal Impacts:
None.
Advertising, Noticing and Public Contact:
Nothing additional.
Consequences of Not Acting on the Recommended Motions:
Presumably, the bid would be accepted and a construction contract would be awarded. In this
event, money from Park Development Fund would be appropriated for the project.
Follow Un Actions: ~
The sole bidder will be notified of the bid rejection.