HomeMy WebLinkAbout07-07-1999 Agenda 6A,7A,7B,7CSARATOGA CITY COUNCIL
EXECUTIVE SUMMARY NO. ~ ~ ~° 1 AGENDA ITEM
MEETING DATE: JULY 7, 1999 CITY MANAGER: '.
ORIGINATING DEPT.: CITY MANAGER DEPT. HEAD:
SUBJECT: Monthly Status Report on Saratoga Creek Settlement Agreement
Implementation
RECOMMENDED MOTION(S):
Receive the report.
REPORT SUMMARY:
The City's Management Intern has prepared the second monthly status report on the
implementation of the various activities required under the Saratoga Creek Settlement Agreement.
His report is attached. Of particular note is the discussion of the creek warning signs. The
Council should provide direction to staff on the proposed design and installation locations for the
two types of signs at your meeting.
FISCAL IMPACTS:
Sufficient funds to cover the cost of the various activities required under the Settlement
Agreement are appropriated in the adopted budget. Specific costs for each activity can be
provided if requested.
ADVERTISING, NOTICING AND PUBLIC CONTACT:
Friends of Santa Clara Creek have been notified that this item is on your agenda. No additional
advertising or noticing has been conducted.
CONSEQUENCES OF NOT ACTING ON RECOMMENDED MOTION(S):
N/A.
FOLLOW UP ACTIONS:
Implementation of the various Settlement Agreement activities will continue.
ATTACHMENTS:
Monthly Status Report.
..b
Date: July 7, 1999
To: Saratoga City Council
From: David Russell, Management Intern
City Manager's Office
Subject: Saratoga Creek Settlement Agreement Monthly Report
SUMMARY
Included in the following report is all the progress made in the implementation of
the Saratoga Creek Settlement Agreement since the June Report submitted to
the Council as agenda item 7A at the June 2, 1999 meeting. Included as
attachment A is a copy of the Settlement Agreement document for reference.
(Al No-dumping Stencils
As reported in June, the stenciling obligation has been completed. No further
developments in this area.
(B) Warning Signs
A total of thirteen (13) warning signs are proposed to be placed along Saratoga
Creek in order to fulfill the terms of this portion of the Settlement Agreement.
Please see Attachment B for a proposed sign concept from the plaintiffs.
Attachment C shows concepts designed by City staff.
Eleven of the City designed signs have been designated as Creek Warning
Signs and are proposed to be installed at the following locations:
• One sign in Brookglen Park along the top of the creek bank
• Two signs on Via Monte at the entrances to the trail along the creek bank
• Two signs on Scotland Drive at the entrances to the trail along the creek
bank
• One sign on Crestbrook Drive at the entrance to the trail along the creek
bank
• One sign at the top of the creek bank on the north side of the creek,
downstream of the Saratoga-Sunnyvale Road bridge.
• Four signs in Wildwood Park -Three along the top of the creek bank, and
one in VPD #1 at the entrance to the pedestrian bridge leading into the park.
These signs would be made from a recycled plastic material using two colors
and mounted on steel posts set into concrete footings. A brochure showing the
style and color samples for the signs will be available at your meeting. The
estimated cost of these signs are approximately $650 each.
Two City designed signs are being proposed as Outfall Warning Signs and can
also be seen as part of Attachment C. The recommended locations for these
signs are as follows:
• One sign bolted to the Saratoga-Sunnyvale Road bridge abutment adjacent
to the outfall and
• One sign bolted to the 4th Street bridge abutment adjacent to the outfall.
These signs would be made of metal and will cost approximately $250 each.
The Council should review the proposed signs and locations and direct staff
accordingly. Plaintiffs have been notified that this item is on the agenda for
Council review.
(C) Water Quality Testing
An agreement between Friends of Santa Clara Creeks, the City and the Santa
Clara Valley Water District enabling the three parties to work together on the
water quality testing of Saratoga Creek is being finalized. The agreement will be
reviewed by the Water District Board at their July 20 meeting. After consent
from the board and final approval from the City Manager, testing and analysis of
City collected samples by the District will begin. The implementation of this part
of the Settlement Agreement, was to commence May 15. However, due to the
length of time needed to reach agreement with the Water District, the City
Manager has proposed switching the test dates to the 15th of July, August, and
September. A testing date on October 15 will also be considered depending on
the weather at that time.
(D1 Storm Drain Maps
Using computerized base maps borrowed from the West Valley Sanitation
District, the City's engineering staff is finalizing preparation of comprehensive
storm drain maps. All storm drain information will be included on the final maps
including State and privately owned systems to the extent this information can
be acquired. Using GIS software to be purchased in July, staff hopes to
complete the project by the end of August. Provided as Attachment D is a
sample completed portion of the maps prepared by staff in the vicinity of the
Village.
(E) Discharge Response Plan
As reported in June, most portions of the new Discharge Response Plan have
been implemented. The exceptions being noted are the initial publication of the
response plan in the Saratoga News as outlined in item E(8), as well as
implementation of items E(6) and E(7). The publication as part of E(8) will be
done in September. The protocols for the implementation of construction BMP's
and Parking District Garbage Enclosure inspections, are currently under review
by staff and the Program Manager for the West Valley Clean Water Program.
Response from the Clean Water Program is expected via mail within the next
few days.
(F) Storm Drain Sag Repair
As reported in June, the storm drain sags in the Saratoga Avenue line, at the
Fire Station, and the 4th Street line by the bridge were flushed and cleaned on
May 26, 1999. In accordance with the Settlement Agreement, a request has
been sent to the West Valley Sanitation District, and received by the
Maintenance Superintendent, for the cleaning of the aforementioned storm drain
sags in the month of August. A maintenance report will be sent to the City
Manager's Office following the next cleaning.
(G1 Non-Stormwater Effluent outfall at Saratoga-Sunnyvale Road
See attached memo from Don Whetstone dated June 30 summarizing the results
of the storm drain testing to date. The City Manager has agreed to proceed with
the recommendations for further testing as described in the memo. This should
begin within the next week. Implementation of the new Ordinance is scheduled
for July 9. Follow-up will be reported in the next monthly status report.
IH) Septic System Phase-out
As reported in June, this issue was taken up and an ordinance requiring the
removal of most septic systems was approved by the City Council at its May 19,
1999 meeting. The process of identifying the locations of properties on which
septic systems exist is currently under way by West Valley Sanitation District. A
meeting between staff from the City, West Valley Sanitation and Cupertino
Sanitary Districts, and County Environmental Health to discuss implementation
of the new ordinance is scheduled for July 9. Follow-up will be reported in the
next monthly status report. Also see the attached "Fact Sheet" which is being
distributed at the Building and Planning counters, and to the local real estate
industry through Pen-West.
Attorneys' Fees and Costs
The second installment of the Attorney's Fees and Costs as outlined in Section
(II) of the Creek Settlement Agreement was processed on July 1.
Attachment A:
San Francisco BayKeeper, Inc. and Friends of Santa Clara County Creeks
(collectively, "Plaintiffs', and the City of Saratoga ("the City"), hereby enter into the
following Mutual Release and Settlement Agreement ("Agreement"). This Agreement is
the result of extensive settlement discussions, undertaken in good faith and at arm's
length, whereby Plaintiffs and the City have agreed to settle their disputes without
asserting, admitting or conceding that any of the allegations or contentions of any party
are true or correct. .
I. THE CITY'S PROJECTS
A. No-dumping stencils.
By May 1, 1999, the City shall make its best effort to assure that no-dumping signs are
stenciled next to storm drain inlets in primary potential problem areas, such as those in
parking lots serving commercial areas and in alleyways in the Village commercial area,
and that the signs are maintained in legible condition. Signs within the Saratoga Fire
Department's jurisdiction are to identify the Saratoga Fire Department's telephone number
as the number to call to report illegal dischazges.
B. Warning signs.
By May 1, 1999, the City shall install, and thereafter maintain, two types of signs:
Si ng~Type 1: The purpose of this type of sign is to warn people to avoid contact with
Saratoga Creek ("Creek") water where levels of water pollution commonly exceed EPA
recreatiorial water contact criteria. All signs are to be placed where children are most
likely to be close to the Creek, such as in Wildwood Park and at points of easy access
near schools.
Sian__ Twe 2: The purpose of this type of sign is to warn children to stay away from
storm drain outlets. These signs aze to be placed immediately above or beside major
outfalls.
The signs are to be designed to be understood by children as young as possible.
The City shall determine appropriate locations for the signs in consultation with the
Coyote Creek Riparian Station investigators who have inspected the entire span of the
Creek. Thereafter, the City shall solicit public input on proposed sign locations at a City
Council meeting. Signs will be placed such that they have minimum impact on views
from private property.
C. Water quality testing.
At least three times each year (as near as is reasonably possible to May 15, July 15, and
September 15, but at least seven days after the last rainfall in Saratoga), beginning in May
1999, the City shall conduct colifonn tests of samples of steady-state Creek water, i. e.,
samples that are not influenced by stormwater runoff. At a minimum, samples-shall be
collected at the following locations in Saratoga Creek: (1) Springer Ave., (2) the
downstream border of Wildwood Pazk, and (3) Crestbrook Drive. A sample shall also be
collected of effluent from the main outfall beneath Saratoga-Sunnyvale Road. Tests shall
be for total coliform and fecal coliform, with dilution as necessary to detemune levels up
to 160,000 MPN/100mL. Within ten days after receiving each set of test analysis results,
the City staff shall transmit a memorandum describing the results (l) to the City Council,
and (2) to Plaintiff Friends of Santa Clara County Creeks. At the earliest reasonable
opportunity, the City Council shall place on its agenda a review of each memorandum.
Each memorandum shall include an attachment explaining EPA's fecal coliform criteria,
in a form approved by Plaintiffs.
D. Maps of storm drains.
Within one month of the execution of this Agreement, the City shall prepare, and
thereafter maintain (or cause to be prepared and maintained) professional quality maps of
all storm drains, overlaid on copies of West Valley Sanitation District's (WVSD) sewer
line maps, or equivalent.
E. Discharge response plan.
The City shall make the fallowing improvements in illicit dischazge response procedures:
(1) Accept the offer by Fire Chief Ernie Kraule to assume primary responsibility for
initial investigations.
(2) Asswe that City personnel such as code enforcement officers, building inspectors, and
street maintenance workers understand the City's dischazge response obligations under its
NPDES perrigit.
(3) Asswe that the personnel who will respond are trained to do it effectively. Hold
drills.
(4) Asswe that complete maps of the storm drain system are immediately available to
personnel who may have to investigate discharge reports. Assure that primary response
personnel know where the most important drain lines, outfalls, and manholes aze.
(5) Asswe that the plan will work after normal working hours, on weekends, and on
holidays.
(6) Have enforcement personnel and/or building inspectors occasionally check
construction sites for obvious signs of illegal discharges into storm drains -- either direct
discharges, or placement of dirt, debris, or other materials where rain will flush them into
storm drains. Document these checks.
(7) Have community service officers regularly check the azeas azound garbage containers
in commercial districts for code violations where violations have occurred repeatedly in
the past. Document these checks.
(8) Through annual publication in the ~aratoea News and/or by mail as an insert
accompanying solid waste (garbage) disposal bills, describe the City's dischazge response
plan to residents and publicize that anyone seeing an illegal dischazge within the Saratoga
Fire District's jurisdiction should call the Fire Department's 7-digit number. Assure that
persons answering the City's main telephone number know that if they receive a call
reporting a dischazge, they should instruct the caller to call the Fire Department, or 911 if
there is no alternative.
(9) Assure that City ordinances allow, to the extent allowable under state and federal law,
reasonable and prompt access by investigators to storm drain inlets on private property
who are tracing illegal discharges in progress. Assure that investigators aze informed of
the legal requirements for access to private property under these circumstances.
F. Repair of sags in major storm drains in village area
(1) The City agrees to schedule replacement of the 4th Street bridge as the next project to
be completed after the Quito Avenue bridge replacement, at which time the sag in the 4th
Street line will be eliminated. The City also agrees to require elimination of the sag in
the Saratoga Avenue line as a part of the renovation of the Saratoga Fire Station when
such renovation takes place.
(2) Until the sags have been eliminated, the City will periodically clean the sagged areas,
at a minimum once annually, in August, beginning in August 1999.
G. Non-stormwater effluent from the storm drain ontfall at Saratoga-Sunnyvale
Road.
The City shall make a rigorous effort to identify the source(s) of, and reduce to an
acceptable level (as defined below), the fecal coliform in the non-stormwater effluent
emanating from the stone drain outfall at Saratoga-Sunnyvale Road. If the City does not
succeed in this effort by August 1, 1999, the City shall engage a consultant, approved by
the Plaintiffs, to advise the City on how to resolve the problem. The City shall promptly
and fully inform Plaintiffs of its investigative and remedial plans and actions. The City
shall continue its source identification and remedial actions until the fecal coliform level
for this outfall is acceptable. The fecal coliform level will be deemed "acceptable" if, in
five consecutive tests of non-stonnwater (dry weather) outfall effluent, with samples
collected at intervals of not less than two days nor more than 7 days, no sample exceeds a
fecal coliform level of 400 MPN/100mL, and the geometric mean of all samples does not
exceed 200 MPN/100mL.
H. Septic system phase-out
By March 30, 1999, the City Council shall place on its agenda consideration of an
ordinance to require the elimination of septic tanks as soon as reasonably possible. The
City shall make its best effort to identify, within six months of the execution of this
Agreement, the locations of all septic systems in the City, beginning with identification
of septic tanks neaz Saratoga Creek.
iI. ATTORNEYS' FEES AND COSTS
The City shall pay Plaintiffs a total of $84,000 in full settlement of all claims for
fees and costs (representing $75,000 in attorneys' fees, and $9,000 in out-of-pocket and
expert witness costs). The City shall make three payments of equal size according to the
following schedule:
Upon execution of settlement Agreetent: 1/3
July 1, 1999: 1/3
July 1, 2000: 1/3
Payments shall be made payable to Earthiustice Legal Defense Fund. and should
be directed to:
Attn: Claudia Polsky
Earthjustice Legal Defense Fund
180 Montgomery Street, Suite 1725
San Francisco, CA 94104
III. REPORTING
On October 15, ar thirty days after the last water quality tests of the dry season,
whichever is later, the City shall annually submit to Plaintiff Friends of Santa Clara
County Creeks a report indicating its activities in compliance with this settlement on an
item-by-item basis. This report shall contain copies of all test results obtained pursuant to
¶C and ¶G, any maps produced pursuant to ~D (one submittal only), and the text of any
ordinance passed pursuant to ¶H (one submittal only).
Reports should be directed to:
Friends of Santa Clara County Creeks
c/o Don Whetstone
EISI
14395 Saratoga Avenue
Saratoga, CA 95070
IV. DISMISSAL OF LITIGATION
Upon execution of this Agreement, the parties shall lodge the Agreement with the
Court and concurrently stipulate to dismiss this litigation without prejudice. The parties
shall additionally stipulate that the Court retains jurisdiction to vacate the order of
dismissal on the motion of either party filed on or before October 1, 2003, for the
purposes of entering a judgment under the terms of this Agreement. On October 1, 2003,
in the absence of any pending action by any party to enforce this Agreement or any
pending motion by any party to reopen this action, the dismissal shall ripen into a
dismissal with prejudice.
V. OTHER PROVISIONS
A. Each of the parties represents and warrants that, in connection with the negotiation
and execution of this Agreement, it has been represented by independent counsel of its
own choosing, it has executed this Agreement after receiving the advice of such counsel,
and its representative(s) have read and understand the provisions and terms of this
Agreement.
B. The undersigned counsel for Plaintiffs and the City each certify that they aze fully
authorized by the parties whom they represent to enter into this Agreement and legally
bind their respective parties to its terms. The provisions of this Agreement shall bind the
parties, their respective agents, and all those persons, firms, and corporations who aze or
will be acting in concert of privity with them.
4
Attachment 8: a rn i n g .
Polluted water
No wading
no-wading logo
City of Saratoga
Attachment C:
Outfall Warning Sign
BACTERIA LEVELS IN EXCESS OF
E.P.A. STANDARDS HAVE BEEN
IN SARATOGA
FOR MORE INFORMATION, CALL 967-XXXX
POLLUTED WATER MAY FLOW
FROM THIS OUTFACE PIPE.
STAY AWAY
FOR MORE INFORMATION. CALL 967-XXXX
Creek Warning Sign
Don Whetstone
14395 Saratoga Avenue Ave., Mail Stop 210
Saratoga Ca 95070
Telephone: 867-6611, Fax: 867-0583, a-moil: eisi~ix.netcom.com
June 30, 1999
Memo to: City Council, Larry Perlin, Hryan McQueen
Subject: Coliform tests of water flowing in Village area storm drain lines
The following table summarizes the results of analyses of samples collected in the recent drain line tests. Analyses
were performed by Sequoia Analytical, and by Scientific Environmental Laboratories, Inc. (SEI.,). Field data
sheedchain of custody documents have been retained for all tests. SEL reported their results by fax, and by mail to
the City. l obtained results from Sequoia by telephone.
Fecal coliform levels:
Loca-
tion 990426
Sequoia 990430
Sequoia 990525
Sequoia
SM 9221E 990525
SEL
SM 9222D 990615
SEL
SM 9222D 990617
SEL
SM 9222D
S1 3000
to 8000 300 >1,600 >20,000 >20,000 >20,000
S2A 940 430
S2 7000 30 50 480 100 2400
S3 5000 23 110 500 200 <10
S4 220 2 80 380 <10 <10
S5 <2 <2
S6S 17 50 40 <10 <10
S6E 80 9 40 <10 <10
T1 50 ao <10 <10
F1 <380 3,000 >20,000 >20,000
Comments based on test results to date:
Tl is near the terminus of the 3rd street drain line system, in which there is a steady year-round flow. There is a
major sag in the line upstream from T1. The highest fecal coliform level for a sample collected at Tl was only 50.
The fecal coliform levels at S6S and S6E also were consistently very low. Consistently low levels at those locations
indicate that high levels of fecal coliform are not ubiquitous in dry weather flows in areas such as the village. This
is a highly encouraging indication that the problems in the other lints may be tractable.
Recommended further testine:
As the next diagnostic step, l recommend two days of testing, two or more days apart, as follows:
1-For the SS Road system, test only at Sl, S2A, and S3. Sample collection should be synchronous; i.c. samples
from the same "batch" of water should be collected as the "batch" flows past S3, then S2A, then S 1. "Batches" can
be tracked using either small floating objects or dye -preferably floating objects to eliminate the possibility that dye
might influence the test results. On each day of testing, samples for at least three "batches" of water should be
collected, at the shortest intervals possible. That is, after the last sample (at S 1) has been collected for one batch,
then the fast sample of the next batch should be collected at S3 as soon as possible.
2- On each test day, one sample each should be collected firom T] and Fl .
Other as:tion recommended:
1-Find out from WVSD the exact location of sewer lines relative to the storm drain line between S2A and S1.
2- Check on possibility of bats nesting in the large cross-section drain section from S2A to S 1.
The location codes are:
Location Location: Notes
code:
S1, S1A, Outfall beneath Saratoga Sunnyvale Road S1 collected directly into a 100 mL sample container.
S 1 B Bridge, on [he south side. Q/A samples S lA and S 1B were cycled [hrough a
Zi lot ba .
S2A Manhole in intersection ofSaratoga-Sunnyvale Sampled outflow at north (downhill) edge of
Road at end of Saratoga Avenue manhole, consisting of inputs #rom west (from Big
basin Wa ~ east from Sarato Av.
S2 Manhole in center of Big Basin Way,
oximatel 40 feet north of S3.
S3 Catch basin at the southeast corner of the
intersection of Big Basin Way and Saratoga-
Los Gatos Road.
S4 Catch Basin on the south side of Saratoga-Los
Gatos Road,
a roximatel 180 feet southeast of S3.
SS Plastic pipe at the rear of the parking lot of SS collected directly into a 100 mL sample container.
Saratoga-Los Gatos Road. Sample
collected from i above catch basin.
S6S Southwest branch input to: Catch Basin about Sample S6S collected from water flowing from a
10 feet south of the back door of Wells Fargo pipe at the bottom of the catch basin. Direction of
Bank, in the Village Center shopping center flow: north.
arkin lot.
56E East branch input to: Catch Basin about 10 feet Sample S6E collected from water flowing from a
south of the back door of Wells Fargo Bank, in pipe about a foot above the bottom of the catch
the Village Center shopping center parking lot. basin. Direction of flow: west.
Tl Catch basin near the end of 3rd street drain
line, near the door to the upper level of the Irvin
at Sarato a .
Fl Outfall at terminus of 4th street drain line, in
Wildwood Park
Except where noted otherwise, each sample was collected in a new freshly unsealed Ziploc bag, then immediately
poured into a 100 mL sample bottle.
~/CwY ~~~ , woes
( i
Sewage Disposal Ordinance Fact S
What -The Saratoga City Council recently adopted a new sewage disposal ordinance
that applies to all properties within the City of Saratoga. The ordinance augments the
existing requirements of the Santa Clara County Code by requiring that all septic
systems in the City be abandoned and the properties connected directly to the public
sanitary sewer when a sewer line is available within 200 ft. of a property line and
providing that adequate grade and right-of--way are available. All other provisions of the
County Code are still applicable.
When -The ordinance requires connection to sanitary sewer when a sewer line is
available and the property is sold. Any property that goes into escrow after July 1, 1999
would be subject to this new requirement. An exception is made for those properties with
properly operating septic systems when existing grades do not permit a gravity flow
connection, or if an adequate easement or right-of--way cannot be obtained.
All other properties will be required to connect to sanitary sewer within five years of
being notified by the City. City staff is meeting with West Valley and Cupertino
sanitation district representatives to develop a list of these properties. Implementation of
this requirement will not occur until City staff is able to compile a database of affected
properties and can then develop a process for notifying these property owners and
allowing for time extension requests and appeals to be heard.
What Else -The ordinance also requires that all real estate transfers in the City of
Saratoga include a septic system investigation when a sanitary sewer connection is not
available. If the report concludes that the system is operating in compliance with County
standards, nothing further needs to be done. If not, the septic system will have to be
brought into compliance before the close of escrow. These investigations will need to be
done by a Registered Civil Engineer or a Registered Environmental Health Specialist. If
property owners are not familiar with the County's standards or cannot locate an RCE or
REHS to do the inspection, they should contact the County directly for assistance.
Who To Contact -
Santa Clara County Environmental Health Department
Kurt Fisher at (408) 299-6562 for septic system inspection requirements
Cupertino Sanitation District
Carl Beckham at (408) 253-7071 to determine if sanitary sewer is available
West Valley Sanitation District
Sam Young at (408) 378-2407 to determine if sanitary sewer is available
SARATOGA CITY COUNCIL
EXECUTIVE SUMMARY NO: J ~b ~ AGENDA ITEM:
MEETING DATE: July 7, 1999 CITY MANAGER:
ORIGINATING DEPT: Community Development DEPT HEAD:,
SUBJECT: Ordinance adopting the 1997 editions of the Uniform Building, Plumbing,
Mechanical, Housing, Fire and Abatement of Hazardous Buildings Codes and the 1996
National Electrical Code, Resolution to amend Uniform Building Code to reflect additional
local seismic bracing requirements and Resolution amending FY 1999/00 and 2000/01
Building Regulations fee schedule to be consistent with new Codes.
RECOMMENDED MOTION:
Introduce Ordinance and adopt both Resolutions.
REPORT SUMMARY:
On July 1, 1999 the City of Saratoga began enforcement of the 1997 editions of the California
Building Standards Commission's model building codes. These include the Uniform Building,
Plumbing, Mechanical, Housing, Fire and Abatement of Hazardous Buildings Codes and the 1996
National Electrical Code. The Commission mandates that jurisdictions enforce these model codes
regardless of the status of our local Ordinances. Exceptions can be made for special circumstances
which may only be applicable in certain regions. For example, most jurisdictions in Santa Clara
Valley are adopting amendments to the seismic bracing requirements to acknowledge the increased
earthquake damage potential in this region. Specific fmdings need to be made to support these
amendments, and these fmdings need to be forwarded to the California Building Standards
Commission.
The attached memorandum from Senior Building Inspector Brad Lind outlines the various
amendments staff is recommending in conjunction with adopting these model codes. For the most
part, these amendments are proposed to eliminate items in our current local Ordinance that have
been inconsistent with either internal practices or with the State-wide model codes. The only
substantive amendments to the model codes are the additional seismic bracing requirements that
have been recommended by the Silicon Valley Uniform Code Adoption working group, with which
the City has been participating.
Procedurally, the City Attorney has outlined the following actions to be taken:
Introduce the Ordinance adopting the 1997 editions of the Uniform Building, Plumbing,
Mechanical, Housing, Fire and Abatement of Hazardous Buildings Codes and the 1996
National Electrical Code. The Ordinance should then be rescheduled for a July 14 public
hearing. At the close of the July 14 hearing the Ordinance should be adopted as an urgency
Ordinance, establishing a July 1, 1999 effective date.
• Adopt the Resolution making specific fmdings to support additional seismic bracing
requirements necessary for the Santa Clara Valley region.
• Adopt the Resolution to amend the City's FY 1999/00 and 2000/01 Building Regulations fee
schedule to be consistent with the updated Uniform Building Code fee schedule. The new
fees would go into effect July 8 and would represent an approximately 10% increase in
building permit fees. Current plan checking and construction tax fees would remain the same.
FISCAL IMPACTS:
The City will receive increased building permit fee revenue as a result of adopting the 1997
Uniform Building Code fee schedule.
ADVERTISING, NOTICING AND PUBLIC CONTACT:
Two successive notices advertising the adoption of these model codes have been published in the
Saratoga News. In addition, building trade publications have been announcing the pending
model codes since for the past several years.
CONSEQUENCES OF NOT ACTING ON RECOMMENDED MOTION:
The City's local Ordinances would not be consistent with the mandated State-wide model codes
and the City would not collect the increased building permit fee revenue.
FOLLOW UP ACTIONS:
Following adoption of the Resolutions and the introduction of the Ordinance, staff will
reschedule the Ordinance for a July 14 public hearing. At the close of the July 14 hearing, the
Ordinance should be adopted.
ATTACHMENTS:
1. Memorandum from Senior Building Inspector
2. Resolution amending FY 99/00 - 00/O1 Building Regulations fee schedule
3. Resolution amending UBC for seismic requirements
4. Ordinance adopting 1997 UBC, UPC, UMC, UHC, UFC, UAHBC and 1996 NEC
2
MEMORANDUM
TO: James Walgren, Community Development Director
FROM: Brad Lind, Senior Building Inspector ~~~"`~~
DATE: June 29, 1999
SUBJECT: City Ordinance revisions to reflect new Model Code Cycle
On July 1St ,the City of Saratoga will begin enforcement of the 1997 editions of the
model codes (1997 UBC, UPC, UMC and 1996 NEC). It is my understanding the
California Building Standards Commission mandates enforcement of the most recent
triennial editions of the model codes on this date. Chapter 16 (Building Regulations) of
our Municipal Code will require revisions. I have been working with our City Attorney's
Office regarding this matter. During this process, I'm hoping to correct several errors
I've discovered, clean-up some wording and delete several outdated sections.
I'm also requesting modification of Resolution 99-35 (June 16, 1999) which recently
established a revised SCHEDULE OF FEES for the City. Section 16-15.050 of the City
Code addresses permit fees. I have attached pages 13-15 of the "fee schedule" which will
require modification to bring us to current Building Code standards. I have faxed City
Attorney Randolph the proposed revisions to permit fees to prepare a Resolution for
Council.
For the past several years, Building Officials from the surrounding area have attempted to
coordinate local amendments and revisions to the model codes. As you know, local
jurisdictions may amend portions of the model codes but must justify these changes to the
State based on climatic, geographical or topographical conditions. It makes sense that
local jurisdictions in the Bay Area have similar amendments because we share (for the
most part) these common factors.
(Page 2, Memo to Community Development Director -Muni Code Revisions)
In 1995, the Silicon Valley Uniform Code Adoption and Interpretation Program was
created to coordinate the model code local amendment process during the adoption of the
1994 model codes. In the current code cycle, thirty-four cities and counties continued this
process. The City of Saratoga participated in this program and many of the proposed
changes are a direct reflection of this group effort.
The revision process includes a Resolution which establishes the necessary findings based
on climatic, geographical or topographical conditions to modify the Building Code. The
proposed modification prohibits the use of gypsum drywall (sheetrock) and limits the use
of portland cement plaster (stucco) for certain bracing requirements of the Building Code.
This Resolution and the required findings will be filed with the State Building Standards
Commission in Sacramento.
A significant portion of Chapter 16 is devoted to the adoption of the Uniform Fire Code.
Both Fire Districts serving our City have reviewed the 1997 edition of the Fire Code and
have provided input during the adoption process.
The following list references page and section numbers from our current municipal
ordinance which I have asked the City Attorney's Office to modify. Where applicable, I
have provided commentary (highlighted) to assist you and the City Council.
Page 385 -- 16-05.020 (Replace City Engineer with Community Development
Director)
2. Page 385 - 386 -- 16-05.030 and 16-05.035 (Replace Planning Director w/
Community Development Director)
3. Page 386 (Replace reference to California Building Code w/ Uniform Building Code)
4. Page 387 (Additions and deletions to each article will require updating the sections
which follow)
5. Page 387 -- 16-15.010 Adoption of Uniform Building Code.
The 1997 Edition of the Uniform Building Code Vol. I, Vol. II and
Vol. III ,including Appendix Chapters 3 Div. II, 15, 18, 31 Div. II, 31 Div. III, 33 and 34
Div. III only, as compiled by the .. .
(Page 3, Memo to Community Development Director -Muni Code Revisions)
6. Page 387 -- 16-15.030 (Delete) We need to consider "due process": The City
Engineer (Community Development Director) and the Chief Building Inspector (not a
current staff position) are the very staff who would render decisions that are likely to be
appealed. They should not be the body to rule on appeals. Delete this amendment and
have members of the Board of Appeals selected as specified in the Building Code.
7. Page 389 -- 16-15.080 (Delete) The Building Code requires that the common wall
between an attached garage and dwelling be of fire-rated construction. Exception #3 of
Section 302.4 (amended by 16-15.080) allows this fire-rated wall to have sheetmetal duct
work without fire dampers, less than a 1-hour fire-rated door and the use of fire-rated
sheetrock on the garage side only. 16-15.080 in our Municipal Code only deletes the
words "on the garage side." By deleting 16-15.080, Saratoga enforces the same
requirements as other jurisdictions in the State,. causing fewer enforcement problems for
Department staff.
8. Page 390 -- 16-15.100 (Delete) The requirement for two '/2" reinforcing bars in
foundations is now included in the 1997 Uniform Building Code, Sections 1806.7,
1806.7.1 and 1806.7.2
8.1 Page 390 - 16-15.110 (Reflect June, 1998 Ordinance No. 71-174 concerning roof
coverings.
"16.15.110 Section 1503.1 of the Building Code is added to read as follows:
Sec. 1503.1 Roof Covering. Roofs shall be as specified in this code and as
otherwise required by this chapter.
The foregoing provisions notwithstanding, roof coverings on all buildings and
structures hereafter erected or constructed in the City, shall be fire-retardant and shall
comply with the standards established for Class A roofing. All replacement roofs for
existing buildings and structures shall comply with this requirement, except that a
replacement of less than 10 percent of the total roof area shall be exempt."
9. Page 390 -- 16-15.120 (Replace Section 1923.1 w/ 1900.4.4)
10. Page 390 -- 16-15.130 (Delete) The Building Code requires 12" underfloor
clearance from wood girders to exposed ground in crawl-spaces. Section 16-15.130
of our Municipal Code increases this clearance to 18". There is really nothing to
justify this extra clearance. Again, an attempt is being made to have our Department
staff enforce similar standards as other ~ursdictions in the State.
(Page 4, Memo to Community Development Director - Muni Code Revisions)
11. Page 390 -- 16-15.140 (Delete Section 2320.11.3, Item #5 which allows the use of
gypsum wall board for bracing. Replace Section 2326.11.3, Item #7 w/ 2320.11.1,
Item #7. Replace Table No. 47-I w/ Table 25-I) This corrects several current-errors
in our Municipal Code and amends a portion of the Building Code. This amendment
was agreed upon by all members of the Silicon Valley Uniform Code Program.
12. Pages 394 - 411 -- Article 16-20
The adoption of 1997 Uniform Fire Code was reviewed by the County of Santa Clara Fire
Department and Saratoga Fire District. Chief Ernie Kraule of the Saratoga Fire District
@ (408) 867-9001 and Chief Dirk Mattern of County Fire @ (408) 378-4010 have
assisted me with the City Ordinance amendments for the Fire Code.
13. Page 411 -- 16-25.010 (Replace California Plumbing Code w/ Uniform Plumbing
Code)
The 1997 Edition of the Uniform Plumbing Code, including Appendix
Chapters A, B, C, D, H, I, J and K only, as compiled by the International Association of
Plumbing and Mechanical Officials and amended by the State of California.. .
14. Page 411 -- 16-25.020 and 16-25.030 (Delete) Intended to "clean-up" errors
of section numbers and have administration of the Plumbing Code in accordance with
chapter 1 of the 1997 Uniform Plumbing Code.
15. Page 411 -- Article 16-30 (Replace reference to California Mechanical Code
w/ Uniform Mechanical Code)
16. Page 411 -- 16-30.010 Adoption of Uniform Mechanical Code
The 1997 Edition of the Uniform Mechanical Code, including all
Appendices, as compiled by the International Conference of Building Officials and
amended by the State of California... .
17. Page 412 -- Article 16-35 Adoption of National Electrical Code
18. Page 412 -- 16-35.010
The 1996 Edition of the National Electrical Code, compiled by the National
Fire Protection Agency and amended by the State of California, hereinafter referred to as
the "Electrical Code" .. .
(Page 5, Memo to Community Development Director -Muni Code Revisions)
19. Page 412 16-35.020, 16-35.030 and 16-35.040 (Delete) The Silicon Valley
Uniform Code Program can no longer justify requiring "approved raceways" in
commercial buildings. Wiring methods and their permitted and non-permitted uses
will now be in strict conformance with the Electrical Code and all jurisdictions in the
area will enforce the same requirements. The added definition of a "commercial
building" is no longer needed.
20. Page 412 16-40.010 Adoption of Uniform Housing Code.
The 1997 Edition of the Uniform Housing Code, as compiled by the
International Conference of Building Officials, hereinafter .. .
21. Page 413/418-5 -- 16-40.020 and 16-40.030 (Delete) Removes references to
Administrative Code which is not adopted by City Ordinance and prescribes
administration of the Housing Code in accordance with the 1997 Uniform Housing
Code.
22. Page 413/418-5 -- 16-40.040 (Revise definition of "Health Officer")
"Health Officer Defined" For the purpose of this article, the "Health Officer" shall
mean the City Manager. Any of the powers or duties to be exercised or approvals granted
by the Health Officer under this article may be delegated by the City Manager, in whole
or in part, to the County Health Department or to such other authorized agents as the City
Manager may designate. (Definition of "Health Officer" taken from new Sewage
Disposal Ordinance.)
23. Page 413/418-5 Article 16-45 Adoption of Abatement of Dangerous Buildings
Code
The 1997 Edition of the Uniform Code for the Abatement of Dangerous
Buildings, as compiled by the International Conference of Building Officials .. .
RESOLUTION NO.
RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF SARATOGA AMENDING SCHEDULE OF FEES
WHEREAS, the City Council did review the proposed budget for the Fiscal Years 1999/00
and 2000/01 at a duly advertised public hearing and took cognizance of all testimony presented, both
oral and written, at its regularly scheduled meeting of June 16, 1999 and adopted the FY 99/00 and
00/O1 Building Regulations fee schedule; and
WHEREAS, the City Council considered amending the FY 99/00 and 00/O1 Building
Regulations fee schedule pursuant to the 1997 Uniform Building Code at the July 7, 1999 regular
meeting.
NOW, THEREFORE, the City Council of the City of Saratoga hereby resolves as follows:
Section 1: The fees set forth in Resolution 99-35 are hereby amended per attached Exhibit "A"
and pursuant to the adoption of the 1997 Uniform Building Code and shall be paid to or collected by
the City for each of the applications, permits, extensions, renewals, services or other matters
enumerated therein. No application shall be deemed filed or complete until all required fees have been
paid in full to the City.
Section 2: This Resolution shall become effective July 8, 1999 and shall be applicable to all
fees and deposits which are payable to the City from and after the effective date hereof.
The above and foregoing Resolution was passed and adopted by the Saratoga City Council at a
regular meeting held on the day of , 1999, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
Mayor
ATTEST:
City Clerk
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a
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF SARATOGA
INCLUDING FINDINGS
REGARDING THE NEED FOR AMENDMENTS TO
PROVISIONS IN THE CALIFORNIA BUILDING STANDARDS CODE
TO BE ADOPTED BY REFERENCE
IN THE SARATOGA MUNICIPAL CODE
WHEREAS, Health and Safety Code Section 18938 makes provisions
published in the California Building Standards Code pursuant to Health and Safety
Code Section 17922 applicable to all occupancies throughout the state and effective
one hundred and eighty days after publication by the California Building Standards
Commission (the Commission), or at a later date established by the Commission; and
WHEREAS, Health and Safety Code Section 17958 permits cities to amend
the requirements of the California Building Standards Code in accordance with
Health and Safety Code Sections 17958.5 and 17958.7; and
WHEREAS, Health and Safety Code Section 17958.5 permits cities in
adopting provisions of the California Building Standards Code to make such changes
in such provisions as the city determines, pursuant to Health and Safety Code
Section 17958.7, are reasonably necessary because of local climatic, geological, or
topographical conditions; and
WHEREAS, Health and Safety Code Section 17958.7 requires that a city,
before making changes pursuant to Health and Safety Code Section 17958.5, must
make an express finding that such changes are reasonably necessary because of local
climatic, geological or topographical conditions; and
WHEREAS, under Health and Safety Code Section 17958.7, changes
pursuant to Health and Safety Code Section 17958.5 may not become effective until
the required findings, and the changes, have been filed with the California Building
Standards Commission; and
WHEREAS, Government Code Section 50022.2 permits enactment of city
ordinances that adopt codes or statutes, including codes of the State of California, by
reference; and
WHEREAS, the City Council of the City of Saratoga (the City Council)
intends to adopt an ordinance adopting by reference provisions of the California
Building Standards Code; and
WHEREAS, the City Council has reviewed the reasons for proposed changes
to the California Building Standards Code set forth in Exhibit A;
NOW, THEREFORE, BE IT RESOLVED that the City Council does hereby
declare and find that the changes to the provisions of the California Building
Standards Code set forth in Exhibit A are reasonably necessary because of local
climatic, geologic, or topographical conditions in accordance with Health and Safety
Code Section 17958.7; and
BE IT FURTHER RESOLVED that a copy of this Resolution, including
Exhibit A, shall be filed with the California Building Standards Commission in
accordance with Health and Safety Code Section 17958.7.
PASSED, APPROVED AND ADOPTED this Seventh day of July, 1999, by
the following votes.
AYES:
NOES:
ABSENT:
ABSTAIN:
MAYOR
ATTEST:
CITY CLERK
EXHIBIT A
§16-15.120. Section 2320.11.3, Item 5 is deleted and Item 7, is amended,
concerning Gypsum Board.
Section 2320.11.3, Item 5, ` of the Building Code is hereby deleted.
Section 2320.11.3, Item 72 of the Building Code is hereby amended to read as
follows:
Sec. 2320.11.3, Item 7. Portland cement plaster on studs spaced 16 inches
on center installed in accordance with Table No. 25-I. Limited to single story
structure of R-3 and U-1 occupancies.
Findings:
The entire Silicon Valley is located in a highly seismic zone. Gypsum
wallboard and exterior portland cement plaster have performed poorly during
recent California seismic events. The shear values of gypsum wallboard and
portland cement stucco contained in the code are based on mono-directional
testing. It is appropriate to limit the use of these products until cyclic load
testing is performed and evaluated.
:\W PDWTTY\EWD\MSR\273\OTHER\CODFNDNG.RES
) Section 2320.11.3, item 5, of the 199$ California Building Code establishes
the following method for braced wall panels of gypsum board:
Gypsum board [sheathing 1/2 inch (13 mm) thick by 4 feet (1219 mm) wide,
wallboard or veneer base] on studs spaced not over 24 inches (610 mm) on
center and nailed at 7 inches (178 mm) on center with nails as required by
Table 25-I.
2 Without modification, Section 2320.11.3, item 7, of the 1998 California
Building Code reads as follows:
Portland cement plaster on studs spaced 16 inches (406 mm) on center
installed in accordance with Table 25-I.
ORDINANCE NO. 71
AN ORDINANCE BY THE CITY OF SARATOGA AMENDING ARTICLE 16-05
OF THE SARATOGA MUNICIPAL CODE RELATING TO GENERAL BUILDING
PROVISIONS AND ADOPTING BY REFERENCE THE FOLLOWING BUILDING
STANDARDS CODES COMPRISING PART OF THE CALIFORNIA BUILDING
STANDARDS CODE: THE 1997 EDITIONS OF THE UNIFORM BUILDING
CODE AS AMENDED, THE UNIFORM FIRE CODE AS AMENDED, THE
UNIFORM PLUMBING CODE, THE UNIFORM MECHANICAL CODE AS
AMENDED, THE 1996 EDITION OF THE NATIONAL ELECTRICAL CODE
AND THE 1997 EDITIONS OF THE UNIFORM HOUSING CODE AS
AMENDED AND THE ABATEMENT OF I-I,AZARDOUS BUILDINGS CODE, AS
AMENDED, AND DECLARING THIS ORDINANCE TO BE AN URGENCY
ORDINANCE EFFECTIVE UPON ITS ADOPTION ON JULY 21, 1999
AND APPLICABLE TO ALL PERMITS ISSUED ON OR AFTER JULY 1, 1999
PURSUANT TO CITY OF SARATOGA MUNICIPAL CODE PROVISIONS
AFFECTED BY THIS ORDINANCE
The City Council of the City of Saratoga does hereby ordains as follows:
SECTION 1. Article 16 - 05 of the Saratoga Municipal Code is hereby
amended in its entirety to read as follows:
ARTICLE 16-05
GENERAL PROVISIONS
16 - 05.010 Compliance with Chapter.
It shall be unlawful and a misdemeanor for any person to erect,
construct, enlarge, alter, repair, move, improve, remove, convert, demolish,
equip, use, occupy or maintain any permanent, temporary or portable building
or structure in the City, or cause the same to be done, or to engage in any
excavating or grading, or cause the same to be done, except as provided in this
Chapter and the codes adopted by this Chapter.
16 - 05.020 Appointment of Building Official
The Community Development Director is designated as the Building
Official for the City, and all references to "Building Official" made in this
1
Chapter or any codes adopted by this Chapter, shall referred to the Community
Development Director.
I6 - 05.030 Permits; Fees.
(a} It shall be unlawful and a misdemeanor for any person to engage
in any work for which a permit is required by this Chapter, or any code
adopted by this Chapter, without first securing such a permit from the
building official. Each applicant for a permit shall pay to the City for
each permit issued, at the time of issuance, such fee as established from
time to time by resolution of the City Council. All schedules of permit
fees contained in any of the codes adopted by reference in this Chapter
are repealed.
(b) The issuance, granting or modification of any permit pursuant to this
Chapter, or any code adopted by this Chapter, shall not be deemed or
construed to be a permit for or approval of any violation of any of the
provisions of this Chapter or any other provision of this Code, or any other
ordinance or regulation of the City, or any development condition imposed by
the City, and any permit purporting to give authority to violate, contradict or
cancel any of the provisions of this Chapter or any other Code provision,
ordinance, regulation or development condition of the City shall be invalid.
(c) Prior to the issuance of any permit pursuant to this Chapter, the
building inspectors shall first obtain a zoning clearance from the Community
Development Director certifying that the project as shown on the construction
drawings complies with all applicable zoning regulations and development
conditions. The zoning clearance shall not constitute a representation or
warranty by the City to the owner of the property or to any other person with
respect to the statements contained therein, nor shall the issuance of a zoning
clearance prevent the City from enforcing any zoning regulation or
development condition if a violation of the same is later found to exist.
(d) The issuance, granting or modification of any permit pursuant to this
Chapter, or any code adopted by this Chapter, shall not be deemed or
construed to be a permit for or approval or any modification of building or site
plans previously approved by the City or development conditions imposed by
the City, unless such modification is approved in accordance with Section 16-
05.035 of this Article, and any permit purporting to give authority to modify
any such building plans, site plans or development conditions shall be invalid.
2
(e) Every application for a permit pursuant to this Chapter shall contain an
agreement by the applicant to defend, indemnify and hold the City and its
officers, officials, boards, commissions, employees and volunteers harmless
from and against any and all claims, demands, actions, expenses or liabilities
arising from or in any manner relating to the performance of the work
authorized by the permit or the failure to comply with any terms or conditions
of the permit.
(f) Unless otherwise specifically designated, all references to "permit" or
"permits" under the provisions of this Article shall mean and include building,
plumbing, electrical, mechanical, grading and moving permits.
(g) The building official shall not issue any permit to any person who has
failed to correct any previous violation of any of the provisions of this Chapter,
or any code adopted by this Chapter, or any other provision of this Code
relating to the project, after notification of the same, until such time as all such
previous violations have been satisfactorily corrected; provided, however, the
building official may issue such permit if the violation is being corrected and
will be completed by a time designated by the building official.
16 - 05.035 Modification of building plans and development
conditions.
No modification shall be made to any building or site plans previously
approved by the City or to any development conditions imposed by the City,
unless such modification has been approved as follows:
(a) Where the modification does not result in any exterior change to a
structure or material change to an approved site plan, and does not otherwise
violate or change any development condition relating to the project, the
modification may be approved by the building official.
(b) Where the modification involves any change to a development
condition, the modification shall be subject to approval by the Planning
Commission if the condition was originally imposed by the Commission or by
the City Council on appeal, or subject to approval by the Community
Development Director if the condition was originally imposed by said Director.
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(c) Any modification which is not described in either subsection (a) or
subsection (b) of this Section shall be referred to the Community Development
Director for disposition as follows:
(1) If the project was originally approved by the Community Development
Director, the modification may be approved by said Director.
(2) If the project was originally approved by the Planning Commission, or
the City Council on appeal, the modification shall require approval by the
Planning Commission if such modification results in any material change to
the project or any adverse impact upon the surrounding area; otherwise, the
modification may be approved by the Community Development Director. A
material change shall include, but is not limited to, any ascertainable change in
the size, height or elevations of a structure or its placement upon the site; any
change in the approved elevation of a building pad; any ascertainable change in
the location or design of access roads, driveways or parking areas; or any
change in a specific requirement of an approved grading plan or landscape
plan.
16 - 05.040 No liability of City.
This Chapter shall not be construed as imposing upon the City any
liability or responsibility for damages resulting from defective building,
plumbing, electrical or mechanical work; nor shall the City or any employee or
official thereof be held to assume any such liability or responsibility by reason
of any inspection authorized by this Chapter.
16 - 05.050 Violations and penalties.
(a) Every person, as principal, agent or otherwise, who violates, or fails,
neglects or refuses to comply with any provision of this Chapter, or any code
adopted by this Chapter, shall be deemed guilty of a misdemeanor and shall be
subject to all of the penalty and enforcement provisions as set forth in Chapter
3 of this Code.
(b) In addition to other penalties for the violation of any provision of this
Chapter, or any code adopted by this Chapter, any building or other structure
erected, constructed, enlarged, altered, repaired, moved, improved, removed,
converted, demolished, equipped, used, occupied, or maintained contrary to
the provisions of this Chapter, or any use of any land, building or structure
4
conducted, operated or maintained contrary to the provision of this Chapter,
or any condition caused or permitted to exist in violation of any of the
provisions of this Chapter shall be deemed a public nuisance and may be
summarily abated as such. In addition, the City Attorney shall, upon order of
the City Council, immediately commence action or proceeding for the
abatement and removal or enjoinment thereof in the manner provided by law
and shall take such other steps as may be necessary or appropriate to abate and
remove any such building, structure, condition or use constituting a public
nuisance and to restrain and enjoin any person from erecting, constructing,
enlarging, altering, repairing, moving, maintaining or using such building or
structure, or using any property in the City, contrary to the provisions of this
Chapter.
(c) The remedies provided for in this Section shall be cumulative and not
exclusive.
SECTION 2. Article 16 - 15 of the Saratoga Municipal Code is hereby
amended in its entirety to read as follows:
ARTICLE 16-1 S
BUILDING CODE
16 - 15.010 Adoption of Uniform Building Code.
The 1997 Edition of the Uniform Building Code Vol I, Vol II and Vol
III, including appendix Chapters 3, 15, 18, 31 Div. II, 31 Div. III, 33 and 34,
Div. III, only, as compiled and published by the International Conference of
Building Officials and amended by the State of California, hereinafter referred
to as the "Building Code," is hereby referred to and, except as to additions,
deletions and amendments hereinafter noted, such Code is hereby adopted and
made a part hereof, the same as if fully set forth in this Article, and shall be the
Building Code of the City. However, in accordance with California
Government Code Section 50222.4, no penalty clauses are adopted by
reference. In accordance with California Health and Safety Code Section
17958.7, express findings that modifications to the Building Code are
reasonably necessary because of local climatic, geological or topographical
conditions are either already on file with the California Building Standards
Commission, or will be filed prior to the effective date of this Ordinance. In
accordance with California Government Code Section 50022.6, at least one
true copy of the Building Code has been on file with the City Clerlc since
5
fifteen days prior to enactment of this Ordinance. While this Ordinance is in
force, a true copy of the Building Code shall be kept for public inspection in
the office of the City Clerk. A reasonable supply of the Building Code shall be
available in the office of the City Clerk for public purchase.
16 - 15.020 Additions, deletions and Amendments.
The additions, deletions and amendments set forth in this article are
hereby made to the Building Code, as adopted by reference in section 16 -
15.010.
16 - 15.030 Section 106.4.2 is amended concerning
Retention of Plans.
Sections 106.4.2 and 106.4.4 of the Building Code are hereby amended
to read as follows:
Sec. 106.4.2. Retention of Plans. One set of reviewed plans and
specifications shall be returned to the applicant and shall be kept on the site of
the building or work at all times during which the work authorized thereby is
in progress. One set of reviewed plans, specifications and computations shall
be retained by the building official as part of his permanent records.
Sec. 106.4.4 Expiration. Every permit issued by the building official under
the provisions of the technical codes shall expire by limitation and become null
and void, if the building or work authorized by such permit is not commenced
within one hundred eighty days from the date of such permit, or if the building
or work authorized by such permit is suspended or abandoned at any time
after the work is commenced for a period of one hundred eighty days, or if the
permittee fails or refuses to request an inspection pursuant to this Code within
any period of one hundred eighty consecutive days after the work authorized
by the permit is commenced. Before such work can be recommenced, a new
permit shall be first obtained to do so, provided no changes have been made or
will be made in the original plans and specifications for such work; and
provided further that such suspension or abandonment has not exceeded one
year. The fee for issuance of such new permit shall be one-half of the full
permit fee if the new permit is issued within one hundred eighty days after
expiration of the prior permit, or the full permit fee if the new permit is issued
more than one hundred eighty days after such expiration, based upon the fee
schedule adopted by the City Council as of the time the new permit is issued;
6
provided, however, upon written request by the applicant showing, to the
satisfaction of the building official, that the prior permit expired as a result of
exceptional circumstances beyond the reasonable control of the applicant, the
building official may waive the payment of a fee for issuance of the new
permit.
Where a permit has expired in accord with the foregoing, and the building,
structure, or other work authorized by such permit has not been completed, if
anew permit for such work is not obtained within thirty days thereafter, said
building, structure, or work shall be conclusively presumed to be abandoned
and a hazard to the public health, safety and welfare, and subject to all of the
provisions of Section 102 of Chapter 2 of this Code.
§ 16-15.040. Section 107.2 amended concerning Permit Fees.
Section 107.2 of the Building Code is hereby amended to read as
follows:
Sec. 107.2 Permit Fees. The amount of the fees to be paid for each permit
shall be established by resolution of the City Council.
§ 16-15.050. Section 107.3 is amended concerning Plan Review Fees.
Section 107.3 of the Building Code is hereby amended to read as
follows:
Sec. 107.3 Plan Review Fees. When a plan or other data is required to be
submitted by Section 106.3.2, a plan review fee shall be paid at the time of
submitting plans and specifications for review. Said plan review fee shall be
established by resolution of the City Council.
Where plans are incomplete or changed so as to require additional plan review,
an additional plan review fee shall be charged as established by resolution of
the City Council.
§ 16-15.060. Section 107.5.2 is amended concerning Investigation Fees.
Section 107.5.2 of the Building Code is hereby amended to read as
follows:
7
Sec. 107.5.2 Fee. An investigation fee, in addition to the permit fee, shall be
collected whether or not a permit is then or subsequently issued. The
investigation fee shall be equal to the amount of the permit fee required by this
code. The minimum investigation fee shall be the same as the minimum fee
set forth in the permit fee schedule established by resolution of the City
Council. The payment of such investigation fee shall not exempt any person
from compliance with all other provisions of this code or the technical codes
nor from any penalty prescribed by law.
§ 16-15.070. Section 403.2.1.1 is added concerning Automatic
Sprinklers.
Section 403.2.1.1 is hereby added to the Building Code, to read as
follows:
Sec. 403.2.1.1 Garage Sprinklers. In each of the following cases, a garage
for the parking of motor vehicles shall be equipped with an automatic sprinkler
system:
1. Any newly constructed attached or detached garage.
2. Any existing garage that constitutes a portion of an existing dwelling
which is altered, added to, or expanded so as to increase the floor space under
roof by fifty percent or more of the amount of floor space under roof
immediately prior to such alteration, repair, addition, or expansion. For the
purposes of this paragraph, any alteration, repair, addition or expansion shall
be considered as equaling or exceeding the above fifty percent limit where the
work of construction or improvement is done at different time intervals
requiring two or more building permits within a period of five years after
completion of the first improvement, where although each is for a project
encompassing an addition of less than fifty percent of increased floor space, but
which when combined with other expansions during said five year period of
time, increased the amount of floor space under roof by fifty percent or more
of that amount which existed immediately prior to the commencement of the
first of the several alterations, repairs, additions or expansions.
3. Any existing garage which is altered, added to, or expanded so as to
increase the size of such garage by either 200 or more square feet or thirty-
three or more percent of the original size, whichever is less.
8
The area of a garage shall include all contiguous areas within the structure
utilized for workshop or storage purposes which are not constructed as
habitable space in accordance with the requirements of this Code, whether or
not such contiguous areas are designed or utilized for the storage of motor
vehicles.
Any automatic sprinkler system installed pursuant to this Section shall comply
with the standards set forth in National Fire Protection Association Document
13D.
All garage sprinkler systems installed pursuant to this Section shall be equipped
with water flow switches that are connected to audible warning devices of
sufficient number and adequately located within the dwelling so as to cause,
when activated, a level of audibility of not less than fifteen decibels above
ambient noise levels measured four feet above the floor with bedroom doors
closed. If the dwelling serviced by the garage in which a sprinkler system is
being installed is required to be equipped with an early warning fire alarm
system pursuant to Chapter 16, Article 16-60 of the Saratoga Municipal Code,
the water flow switches referred to herein shall also be connected to the digital
alarm communicator transmitter or the fire alarm control panel described in
Section 16-60.020 of said Code. However, if the dwelling serviced by the
garage is not equipped with such early warning Fire alarm system, the water
flow switches shall be connected to an outside audible alarm that will cause,
when activated, a level of audibility at the property line nearest the alarm of
not less than Fifteen decibels above the ambient noise level at such property
line. The provisions contained herein shall apply to both attached and
detached garages.
§ 16-15.100. Section 1503.1 added concerning Roof Covering.
Section 1503.1 of the Building Code is hereby amended to read as
follows:
Sec. 1503.1 Roof Covering. Roofs shall be as specified in this code and as
otherwise required by this Chapter
The foregoing provisions notwithstanding, roof coverings on all buildings and
structures hereafter erected or constructed in the City, shall be fire-retardant,
and shall comply with the standards established for Class A roofing. All
replacement roofs for existing buildings and structures shall comply with this
9
requirement, except that a replacement of less than 10 percent of the total roof
area shall be exempt.
§ 16-15.110. Section 1900.4.4 is amended concerning Concrete Slabs.
Section 1900.4.4 of the Building Code is hereby amended to read as
follows:
Sec. 1900.4.4 General. The minimum thickness of concrete floor slabs
supported directly on the ground shall be not less than 3-1/2". The slab shall
be reinforced with not less than six inches ten-gauge wire mesh or an approved
alternate installed at mid height of the slab.
§ 16-15.120. Section 2320.11.3, Item S is deleted and Item 7, is
amended, concerning Gypsum Board.
Section 2320.11.3, Item 5, of the Building Code is hereby deleted.
Section 2320.11.3, Item 7 of the Building Code is hereby amended to read as
follows:
Sec. 2320.11.3, Item 7. Portland cement plaster on studs spaced 16 inches
on center installed in accordance with Table No. 25-I. Limited to single story
structure of R-3 and U-1 occupancies.
Findings:
The entire Silicon Valley is located in a highly seismic zone. Gypsum
wallboard and exterior portland cement plaster have performed poorly during
recent California seismic events. The shear values of gypsum wallboard and
portland cement stucco contained in the code are based on mono-directional
testing. It is appropriate to limit the use of these products until cyclic load
testing is performed and evaluated.
§ 16-15.130 Table A-33-A of Appendix Chapter 33 is amended
concerning Plan Check Fees
Table A-33-A of Appendix Chapter 33 of the Building Code is amended
to read as follows:
10
Table A-33-A
Plan checking fee. For excavation and fill on the same site, the fee shall be
based on the total combined volume of the excavation and fill, whichever is
greater. Before accepting a set of plans and specifications for checking, the
building official shall collect a plan checking fee in an amount as established
from time to time by resolution of the City Council. Separate permits and fees
shall apply to retaining walls or major drainage structures, as indicated
elsewhere in this Code. There shall be no separate charge for standard terrace
drains and similar facilities. The plan checking fee for a grading permit
authorizing additional work to that under a valid permit shall be the difference
between the fee paid for the original permit and the fee shown for the entire
project.
§ 16-15.140. Table A-33-B is amended concerning Grading permit Fees.
Table A-33-B of the Building Code is hereby amended to read as
follows:
1. Grading permit fees. A fee for each grading permit shall be paid to the
building official, in such amount as established from time to time by resolution
of the City Council. The fee for a grading permit authorizing additional work
to that under a valid permit shall be the difference between the fee paid for the
original permit and the fee shown for the entire project.
2. Special fees. The building official may engage the services of geologists,
engineering geologists, soils engineers, foresters, and landscape architects as he
determines to be necessary to review grading plans and activities. The cost of
such services shall be charged to and paid by the applicant.
§ 16-15.150. Section 3311 of Appendix Chapter 33 amended concerning
Grading Bonds.
Section 3311 of Appendix Chapter 33 of the Building Code is amended
to read as follows:
Sec. 3311 Grading Bonds. Every permittee shall be required to post a cash
or surety bond with the City in an amount sufficient to cover the cost of the
grading project, including corrective work necessary to eliminate any hazardous
conditions, to ensure that the work will be completed strictly in accord with
11
the approved plans and specifications. Each bond shall ensure that the
permittee shall comply with all the provisions of this Code and all other
applicable laws and ordinances, that he will comply with all the terms and
conditions of the permit to the satisfaction of the building official and that he
will complete the work within the time limits as specified in the permit. In the .
event of any failure to complete the work or failure to comply with all the
conditions and terms of the permit, the building official may order the work
required by the permit to be completed to his satisfaction, and the surety shall
continue to be firmly bound under a continuing obligation for the payment of
all necessary costs and expenses that may be incurred or expended by the City
in causing all such work to be done, including engineering fees and attorney's
fees.
§ 16-15.160 Section 3316 of Appendix Chapter 33 amended concerning
Erosion Control.
Section 3316 of Appendix Chapter 33 of the Building Code is amended
to read as follows:
Sec. 3316.1 Slopes. The faces of cut and fill slopes shall be
prepared and maintained to control against erosion. All cut and fill
surfaces subject to erosion shall be planted with ground cover which is
compatible with the natural ground covers in the City and which will
thrive with little maintenance. Earth slopes shall be contour graded to
encourage landscaping. Cut and fill along public roads may be required
to be landscaped to blend into the natural surroundings. Plants used
shall be at heights which will not obstruct vehicular sight distances on
city streets, as determined by the building ofFicial. All plant materials
shall be satisfactory to the building official. The protection of the slopes
shall be installed as soon as practicable and prior to calling for final
grading approval. When cut slopes are determined by the building
official not to be subject to erosion due to the erosion resistant character
of the materials, planting precautions may be omitted.
Sec. 3316.2 Other devices. Where necessary, check dams, cribbing, riprap
or other methods shall be employed to control erosion and provide safety.
§ 16-15.170 Section 3319 is added to Appendix Chapter 33 concerning
General Provisions
12
Section 3319 is added to Appendix Chapter 33 of the Building Code, to
read as follows:
Sec. 3319 Restricted hours. a) Unless specifically exempted, grading will be
restricted to the hours between 7:30 a.m. and 6:00 p.m., Monday through
Friday, except in the event of an emergency which imperils the public safety.
The building official may grant an exemption upon his determination of an
emergency.
b) Dust and dirt control. Graded surfaces shall be wetted or suitably contained
to prevent public nuisance from dust or spillage on City streets or adjacent
properties. Equipment, materials and roadways on the site shall be used in a
manner or treated to prevent excessive dust conditions.
c) Effect of prior site development plan approval. Where a site development
plan has already been approved by the advisory agency under Section 14-
25.100 of the Subdivision Ordinance, and such site development plan has been
made a part of the improvement plans, the improvement agreements and the
bonding requirements of the Subdivision Ordinance, and final map has been
approved and recorded, the requirements of this Code relating to plans and
specifications, geologic engineering reports, soil engineering reports and bonds
shall be deemed to have been complied with as to any excavation or grading
work done in accord with such previously approved site development plan. In
the event of any change in the site development plan as to any lot, site or
parcel from the approved site development plan, the provisions of this Code
shall thereafter be applicable, and a separate grading plan, grading permit,
permit fee and bond shall be required therefor.
d) Special precautions. If the building official determines by inspection that
the nature of the formation is such that further work as authorized by the
existing permit is likely to endanger any property or public way, the building
official may, as a condition of work, require reasonable safety precautions to
avoid the likelihood of danger. Such measures as flatter exposed slopes,
additional drainage facilities, berm, terracing, compaction, cribbing or
installation of plant materials for erosion control may be required. If storm
damage is anticipated, work may be stopped until temporary planting,
structures or other temporary measures have been taken to control erosion and
protect adjoining property.
13
e) Damaging graded lands. No person shall directly or indirectly damage or
destroy any ground cover, planting, berm, drainage terraces, ditches, swales,
riprap or other drainage structures and erosion controls which are planted or
constructed pursuant to this Code, or in accord with any of the regulations or
requirements of the building official or the Planning Commission, or pursuant
to any site development plan filed in accord with the Subdivision Ordinance of
the City.
f} Compliance with other ordinances. The building official shall not issue a
grading permit for any grading as a building lot or site unless all proposed uses
shown on the grading plans for the lot or site will comply with all applicable
provisions of both the Zoning Ordinance and Subdivision Ordinance of the
City, and with all other provisions of this Code, or unless such grading and the
proposed uses are consistent with the General Plan. Any grading permit issued
in violation of this Section shall be void and of no force and effect.
§ 16-15.180 Section 3309.1.1 is added concerning general Requirements.
Section 3309.1.1 is hereby added to the Building Code to read as
follows:
Sec. 3309.1.1 General Requirements. Notwithstanding any provision of
the Building Code to the contrary, a grading permit shall be required for any
increase or decrease in the elevation of any portion of a lot by more than one
foot, except for changes in elevation for the construction or installation of any
building foundation, basement, pool or other structure for which a building
permit has been issued by the City and the excavated material is removed from
the site.
§16-15.190 Section 3309.4 of Appendix Chapter 33 is added concerning
grading permit requirements.
Subsection (8), (9), (10) and (11) are added to Section 3309.4 of
Appendix Chapter 33 of the Building Code to read as follows:
($) Location of any buildings or structures and trees over twelve inches in
diameter, as measured twenty-four inches from natural grade, on the property
where the work is to be performed and the location of any building or
structures on lands of adjacent owners which are within the minimum setback
of the adjacent property, as specified in the City's zoning regulations, or which
14
may be affected by the proposed grading operations. Specifications shall
contain information covering construction and material requirements.
(9) Estimate of the quantity of excavation or fill involved and estimated
commencement and completion dates.
(10) Indication of the area of vegetation to be removed.
(11) Provisions for erosion control.
§ 16-15.200 Section 3315 of Appendix Chapter 33 amended concerning
drainage and terracing.
Subsections (f) and (g) are added to Section 3315 of Appendix Chapter
33 to read as follows:
(f) Each lot and building site shall be graded to drain all storm and other
surface waters to the nearest storm drain or other drainage outlet approved by
the building official. All runoff from roofs, decking, paving and other surface
water collectors, whether natural or artificial, may be required by the building
official to be centrally collected and drained through enclosed pipe or other
conduit to onsite or off-site drainage outlets or storm drains.
(g) The plans and specifications required by Section 302(b) of the Building
Code shall include a drainage plan depicting thereon both existing and
proposed grades, and all proposed drainage facilities, unless such requirement is
waived by the building official. All grading and drainage facilities shall be
completed and installed prior to final inspection, and the building official may
require certification from the owner, the contractor or qualified engineer, that
all finished grades are in compliance with the approved plans. Neither
approval of such drainage plans nor approval of the completed facilities on
final inspection shall constitute any representation as to the adequacy of soil or
slope stability, nor adequacy of surface or sub-surface drainage controls, nor
that any soil or water-related damage will occur to the site or to any adjoining
property. Maintenance of all on-site drainage facilities, whether or not
ultimately connected to a public storm drain, shall be the sole responsibility of
the property owner and not the City.
15
§ 15-15.210 Section 3309.3 of appendix Chapter 33 amended concerning
grading designation.
Section 3309.3 of Appendix Chapter 33 of the Building Code is
amended to read as follows:
(b) Grading Designation. All grading in excess of 1,000 cubic yards shall be
performed in accordance with the approved grading plan prepared by a civil
engineer, and shall be designated as "engineered grading." Grading involving
less than 1,000 cubic yards shall be designated as "regular grading" unless the
permittee, with the approval of the building official, chooses to have the
grading performed as "engineered grading."
§ 16-15.220 Section 3319 added to Appendix Chapter 33 concerning
driveways.
Section 3319 is added to Appendix Chapter 33 of the Building Code, to
read as follows:
Sec. 3319. Driveways. Unless otherwise recommended in the approved soil
engineering or geology report, driveways shall conform to the provisions of this
Section.
(a) Gradient. Maximum driveway gradient shall not exceed eighteen
percent for more than fifty feet.
(b) Construction standards
1. Driveways to structures with less than athirty-five foot setback have no
conditions placed on their construction.
2. Driveways to structure with more than athirty-five foot setback shall
comply with the following conditions:
a. The driveway must be at least fourteen feet wide with a one foot
shoulder on each side.
b. The driveway must have a minimum curve radius of forty-two feet.
16
c. If the finished surface slope is twelve and one-half percent or less, the
driveway must have at least a six inch aggregate base and adouble-coat oil and
screening surface.
d. If the finished surface slope is twelve and one-half to fifteen percent
slope, the driveway must have at least a six inch aggregate base and a two inch
asphalt concrete surface.
e. If the finished surface slope is fifteen to eighteen percent, the driveway
must have at least a six inch aggregate base and four inch rough-surface
concrete surface.
f. A turnaround at the end of a driveway must have at least athirty-two
foot radius or an equivalent approved by the fire department.
g. The driveway must have a centerline perpendicular to the street right-of-
way at the point of their intersection or present a minimum forty-two foot
effective inside radius to vehicles departing or entering the public street from
both sides.
3. All bridges and driveway structures shall be designed to sustain a
minimum of thirty-five thousand pounds dynamic loading.
§ 16-15.230 Section 3320 added to Appendix Chapter 33 concerning
stockpiling.
Section 3320 is added to Appendix Chapter 33 of the Building Code, to
read as follows:
Sec. 3320. Stockpiling
(a) If the grading consists only of the depositing and storing of fill material
on a site, the building official may issue a temporary grading permit, to be
designated a stockpiling permit, permitting the stockpiling of such fill materials
without complete compaction, for a limited period of time. The building
official shall determine the location, amount and length of time stockpiled
material may remain on a site.
17
(b) The building official shall require a cash bond from the applicant, as a
condition precedent to the issuance of a stockpiling permit, guaranteeing the
removal or the ultimate proper compaction of the fill material. No plan
checking fee shall be required for a stockpiling permit, except at such time as,
at the expiration of such stockpiling, the permittee submits plans to obtain a
grading permit to complete the installation and compaction of such fill
material.
SECTION 3: Article 16-20 of the Saratoga Municipal Code is amended in its
entirety to read as follows:
ARTICLE 16-20
FIRE CODE
§ 16-20.010 Adoption of the California Fire Code.
There is hereby adopted by the City of Saratoga for the purpose of
prescribing regulations governing conditions hazardous to life and property
from fire or explosion, that certain code known as the 1998 California Fire
Code and also the 1997 Uniform Fire Code, including Appendix Chapters I-C,
II-A, II-B, II-D, II-F, II-I, II-J, III-A, III-B, V-A, VI-A, VI-B, VI-C, and the
Uniform Fire Code Standards as published by the International Fire Code
Institute, being particularly the 1997 Editions thereof and the whole thereof
(the Fire Code), save and except such portions as are hereinafter deleted,
modified or amended by this ordinance, and the same adopted and
incorporated as fully as if set out at length herein, and from the date on which
this ordinance shall taken effect, the provisions thereof shall be controlling
within the limits of the City of Saratoga, and shall be the Fire Code of the City
of Saratoga. However, in accordance with California Government Code
Section 50222.4, no penalty clauses are adopted by reference. In accordance
with California Health and Safety Code Section 17958.7, express findings that
modifications to the Fire Code are reasonably necessary because of local
climatic, geological or topographical conditions are either already on file with
the California Building Standards Commission, or will be filed prior to the
effective date of this Ordinance. In accordance with California Government
Code Section 50022.6, at least one true copy of the Fire Code has been on file
with the City Clerk since fifteen days prior to enactment of this Ordinance.
While this Ordinance is in force, a true copy of the Fire Code shall be kept for
public inspection in the office of the City Building Official and the City Fire
18
Chief. A reasonable supply of the Fire Code shall be available in the office of
the City Clerk for public purchase.
§ 16-20.020. Establishment of limits of districts in which storage of
flammable or combustible liquids in outside
aboveground tanks is prohibited.
The limits referred to in Sections 7902.2.2.1 and 7904.2.5.4.2 of the
Fire Code, in which the storage of flammable or combustible liquids in
aboveground tanks is prohibited are hereby established as all locations of the
City of Saratoga that are residential or congested commercial areas.
§ 16-20.030. Establishment of limits in which storage of liquefied
petroleum gasses is prohibited.
The limits referred to in Section 8204.2 of the Fire Code, in which
storage of liquefied petroleum gas is restricted, are hereby established as all
locations of the City of Saratoga that are residential or congested commercial
areas except for gasoline service stations.
§ 16-20.040. Establishment of limits of districts in which the
storage of explosives and blasting agents is to be
prohibited.
The limits referred to in Section 7701.7.2 of the Fire Code, in which the
storage of explosives and blasting agents is prohibited, are hereby established as
the City limits of the City of Saratoga.
§ 16-20.050. Establishment of limits of districts in which the
storage of compressed natural gas is to be prohibited.
The limits referred to in Section 5204.5.2 of the Fire Code, in which the
storage of compressed natural gas is prohibited, are hereby established as all
locations of the City of Saratoga that are residential or congested commercial
areas.
§ 16-20.060. Section 103.3.2.4 added concerning final inspection.
Section 103.3.2.4 is added to read as follows:
19
103.3.2.4 Final Inspection. No final inspection as to all or any portion of
a development shall be deemed completed until the installation of the required
fire protection facilities and access ways have been completed and approved.
No final certificate of occupancy may be granted until the Fire Department
issues notice of final clearance to the Building Department.
§ 16-20.070. Section 103.4.7 added concerning abatement of
hazard.
Section 103.4.7 is added to read as follows:
103.4.7 Abatement of Hazard.
(a) The maintenance of real property in violation of this code, or of
any order of the Fire District pursuant hereto, is declared to be a public
nuisance and is subject to abatement in accordance with Article 3-15 of the
Saratoga Municipal Code.
(b) Notwithstanding paragraph (a) of this Section, if real property is
maintained in violation of this code or any order of the Fire District pursuant
hereto and such violation constitutes, in the opinion of the Fire Chief, a fire
hazard of such a nature that immediate action is required to protect the public
health, safety and welfare, the Fire District may apply the emergency nuisance
abatement procedure set forth in Article 3-20 of the Saratoga Municipal Code
and take all necessary and immediate steps to abate the hazard without prior
notice to the owner or occupant of the property. In such an event, the Fire
Chief shall perform the duties of the City Manager as described in said Article
3-20.
(c) The cost of any abatement may be collected through the levy of a
special assessment in accordance with the applicable provisions of Article 3-15
or Article 3-20 of the Saratoga Municipal Code. Such procedure is not
intended to be exclusive and the City or the Fire district may simultaneously or
successively, exercise any other rights and remedies provided by law.
20
§ 16-20.080. Section 105.2.1.1 added concerning permit fees.
Section 105.2.1.1 is added to read as follows:
105.2.1.1 Permit Fees. The Council may, by resolution, establish a schedule
of fees to be charged and collected by the City for the issuance of any such
permits required under the provisions of this code and for the checking and
inspecting services relative to these provisions. A copy of such fee schedule
shall be maintained in the office of the City Engineer and such other locations
as may be deemed necessary for public inspection.
§ 16-20.090. Section 105.8d.3 added concerning day care facility.
Section 105.8 d.3 is added to read as follows:
D.3 Day care facility. To operate a business as a day care facility for more
than 6 people.
§ 16-20.100. Section 105.8f.6 added concerning fire protection
systems.
Section 105.8 f.6 is added to read as follows:
f.6 Fire protection systems. To install, alter or change any fire hydrant
system, fire extinguishing system or fire alarm system.
16-20-110. Section 105.8 i.8 added concerning institutional.
Section 105.8 i. l is added to read as follows:
it Institutional. To operate, maintain, or use any institutional type
occupancy. For the purpose of this Section, an institution shall be, but is not
limited to: hospitals, children's home, home or institution for insane or
mentally retarded persons, home or institution for the care of aged or senile
persons, sanitarium, nursing or convalescent home, certified family care homes,
residential care homes for the elderly, out of home placement facilities, halfway
house, and day care nurseries or similar facility of any capacity.
21
16-20.120. Section 105.9 added concerning permit fees.
Section 105.9 is added to read as follows:
105.9 Permit Fees. Fees shall be paid to the Fire Department as follows:
ONE TIME FEE
1. Permit fees and plan review fees for Ere hydrant
systems, fire extinguishing systems, fire alarm
systems shall be charged in accordance with
Section 107 of the Building Code. For the
purposes of determining the fee amount, the
total valuation shall be limited to the value of
the system for which the permit is being issued.
2. Additional reinspections $30.00 each
3. Tents in excess of 200 sq. ft. or canopies in $85.00
excess of 400 sq. ft. (or for each permit)
4. job site consultation as determined by the Fire $50.00 Man Hour/1 Hour
Chief Minimum
ANNUAL FEES
1. Institutional permits
A. Over 50 persons $115.00
B. More than 6 persons $85.00
2. Day Care Facilities
More than 6 clients $40.00
3. Places of Assembly
A. 50-300 persons $60.00
B. Over 300 persons $100.00
22
§ 16-20.130. Section 903.3 amended concerning water supply type.
Section 903.3 is amended to read as follows:
903.3. Type of Water Supply. Water supply is allowed to consist of
reservoirs, pressure tanks, elevated tanks, water mains or other fixed systems
capable of providing the required fire flow. In setting the requirements for fire
flow, the chief may be guided by Appendix III-A.
Where water supplies available for fire protection do not meet the
requirements of Appendix III-A, an approved (approved means as approved by
the Fire Chief) automatic fire sprinkler system installed throughout the
building will be an acceptable alternate to all or a portion of the water supply
required, as determined by the Chief, provided that a sprinkler system is not
otherwise required by this code or the Building Code.
§ 16-20.140. Section 1003.1.2 amended concerning standards.
Section 1003.1.2, is amended to read as follows:
1003.1.2. Standards. Fire extinguishing systems shall comply with the
Building Code. Fire sprinkler systems required by the Fire Code, as amended,
shall be installed in accordance with National Fire Protection Association
(NFPA) Standards, as referenced in the Building Code and Fire Department
Standards.
§ 16-20.150. Section 1003.2.2 item 6, added concerning fire flow.
Section 1003.2.2, item 6 is added to read as follows:
6. In all new buildings where the fire flow for the building, in
accordance with Appendix III-A, exceeds 2,000 gallons per minute or, is three
(3) or more stories in height or, the floor area exceeds 10,000 square feet.
§ 16-20.160. Section 1003.2.2, item 7, added concerning fire flow.
Section 1003.2.2, item 7, is added to read as follows:
?. In all existing buildings when modifications are made that
increase the fire flow, in accordance with Appendix III-A, to more than 2,000
23
gallons per minute, or increase the number of stories to three (3) or more, or
increase the floor area to more than 10,000 square feet.
§ 16-20.170. Section 1007.1.3. added concerning monitoring of fire
extinguishing systems.
Section 1007.1.3 is added to read as follows:
1007.1.3 Monitoring of fire extinguishing systems. When a fire alarm
system is installed in a building, the system shall monitor all Fire extinguishing
systems. Activation of any fire extinguishing system shall send an alarm signal
to the fire alarm control panel and initiate the alarm signaling devices.
§ 16-20.180. Section 1107.3 added concerning immersion heaters.
Section 1107.3 is added to read as follows:
1107.3 Immersion heaters. All electrical immersion heaters used in dip
tanks, sinks, vats and similar operations shall be provided with approved over-
temperature controls and low liquid level electrical disconnects. Manual reset
of required protection devices shall be provided.
§ 16-20.190. Section 5202.4.4.2 amended concerning nozzles.
Section 5202.4.4.2 first and second paragraphs, are amended to read as
follows:
5202.4.4.2 Nozzles. A listed automatic-closing type hose nozzle valve with a
latch-open device shall be provided on island-type dispensers used for
dispensing Class I, II or III-A liquids.
Overhead-type dispensing units shall be provided with a listed
automatic-closing-type hose nozzle valve with alatch-open device.
§ 16-20.210. Section 7902.2.2.1 amended concerning above ground
tanks.
24
Section 7902.2.2.1 is amended to read as follows:
7902.2.2.1 Locations where above ground tanks are prohibited. The
storage of Class I, II and III-A liquids in aboveground tanks outside of
buildings is permitted only in locations not prohibited by this ordinance, or as
otherwise approved by the Chief, and shall be installed as follows:
1. Double wall steel aboveground tanks may be used for the storage
of Class II liquids, including integral diesel fuel storage tanks for generators or
fire pumps, which are listed and limited to an individual or aggregate capacity
of 660 gallons. Tanks shall be located a minimum of ten (10) feet from any
building and a minimum of twenty (20) feet from a property line which is or
can be built upon.
2. Protected aboveground storage tanks may be used to store diesel
fuel used to power generators or fire pumps and shall not exceed 4,000 gallons
individual capacity or 16,000 gallon aggregate capacity. Tanks shall be
installed in accordance with Appendix II-F as amended per this code.
3. The storage of class I and II liquids in protected aboveground
storage tanks used for dispensing fuel for motor vehicles is allowed when
approved by the Fire Chief. Such tanks shall be installed and maintained in
accordance with Appendix II-F as amended by this code.
§ 16-20.220. Section 4.1 appendix ii-f amended concerning
aboveground tanks.
Section 4.1 of Appendix II-F is amended to read as follows:
4.1 General. Protected aboveground tanks shall be listed and shall meet the
requirements specified in UFC Standard 79-7, UL 2085 and shall be labeled
accordingly.
§ 16-20.230. Section 4.3 of appendix ii-f amended concerning
primary tanks.
Section 4.3 of Appendix II-F is amended to read as follows:
25
4.3 Size. Primary tanks shall not exceed 2,000 gallon individual or 6,000
gallon aggregate capacity.
§ 16-20.240. Section 5 of appendix iii-b amended concerning fire
hydrants.
Section 5 of Appendix III-B is amended to read as follows:
SECTION 5 -DISTRIBUTION OF FIRE HYDRANTS
The average spacing between fire hydrants shall not exceed that listed in
Table A-III-B-1.
EXCEPTION: The maximum spacing of hydrants in commercial areas
shall be 250 feet.
Regardless of the average spacing, fire hydrants shall be located such
that all points on streets and access roads adjacent to a building are within the
distances listed in Table A-III-B-1.
§ 16-20.250. Section 16.3 added to appendix ii-a concerning
firebreaks.
Section 16.3 is added to Appendix II-A to read as follows:
16.3 Firebreak Vegetation. When brush or vegetation growth is removed
and cleared away to provide a firebreak as required by this section, suitable
growth which will not form a means of rapidly transmitting fire shall be
planted in such a manner so as~ to reduce the possibility of erosion.
SECTION 4: Article 16.25 of the Saratoga Municipal Code is amended
to read as follows:
26
ARTICLE 16-25
PLUMBING CODE
§ 16.25.010 Adoption of Uniform Plumbing Code
The 1997 Edition of the Uniform Plumbing Code, including Appendix
Chapters A, B, C, D, H, I, J, and K, only, as compiled and published by the
International Conference of Building Officials and amended by the State of
California, hereinafter referred to as the "Plumbing Code," is hereby referred to
and except as to additions, deletions and amendments hereinafter noted, such
Code is hereby adopted and made a part hereof, the same as if fully set forth in
this Article, and shall be the Plumbing Code of the City. However, in
accordance with California Government Code Section 50222.4, no penalty
clauses are adopted by reference. In accordance with California Government
Code Section 50022.6, at least one true copy of the Plumbing Code has been
on file with the City Clerk since fifteen days prior to enactment of this
Ordinance. While this Ordinance is in force, a true copy of the Plumbing
Code shall be kept for public inspection in the office of the City Clerlc. A
reasonable supply of the Plumbing Code shall be available in the office of the
City Clerlc for public purchase.
SECTION 5: Article 126-30 of the Saratoga Municipal Code is hereby
amended to read as follows:
ARTICLE 16-30
MECHANICAL CODE
§ 16-30.010 Adoption of Uniform Mechanical Code
The 1997 Edition of the Uniform Mechanical Code, including all
Appendices, as compiled and published by the International Conference of
Building Officials and amended by the State of California, hereinafter referred
to as the "Mechanical Code," is hereby referred to and except as to additions,
deletions and amendments hereinafter noted, such Code is hereby adopted and
made a part hereof, the same as if fully set forth in this Article, and shall be the
Mechanical Code of the City. However, in accordance with California
Government Code Section 50222.4, no penalty clauses are adopted by
reference. In accordance with California Health and Safety Code Section
17958.7, express findings that modifications to the Mechanical Code are
27
reasonably necessary because of local climatic, geological or topographical
conditions are either already on file with the California Building Standards
Commission, or will be filed prior to the effective date of this Ordinance. In
accordance with California Government Code Section 50022.6, at least one
true copy of the Mechanical Code has been on file with the City Clerk since
fifteen days prior to enactment of this Ordinance. While this Ordinance is in
force, a true copy of the Mechanical Code shall be kept for public inspection in
the office of the City Cleric. A reasonable supply of the Mechanical Code shall
be available in the office of the City Cleric for public purchase.
§ 16-30.020 Additions, deletions and amendments.
The additions, deletions and amendments set forth in this Article are
hereby made to the Mechanical Code as adopted by reference in Section 16-
30.010.
§ 16-30.030 Chapters 2 and 3 deleted, administration governed by
Administrative Code
Chapters 2 and 3 of the Mechanical Code are hereby deleted. All
administration of the Mechanical code shall be governed by the Building Code
as adopted in Article 16-15 of this Chapter.
SECTION 6: Article 16-35 of the Saratoga Municipal Code is hereby
amended to read as follows:
ARTICLE 16-35
ELECTRICAL CODE
§ 16-35.010 Adoption of National Electric Code
The 1996 Edition of the National Electrical Code, compiled by the
National Fire Protection Agency and amended by the State of California,
hereinafter referred to as the "Electrical Code," is hereby referred to and such
code is hereby adopted and made a part hereof, the same as if fully set forth in
this Article, and shall be the Electrical Code of the City. However, in
accordance with California Government Code Section 50222.4, no penalty
clauses are adopted by reference. In accordance with California Government
Code Section 50022.6, at least one true copy of the Electrical Code has been
28
on file with the City Clerk since fifteen days prior to enactment of this
Ordinance. While this Ordinance is in force, a true copy of the Electrical Code
shall be kept for public inspection in the office of the City Clerk. A reasonable
supply of the Electrical Code shall be available in the office of the City Clerk
for public purchase.
SECTION 7: Article 16-40 of the Saratoga Municipal Code is hereby
amended to read as follows:
ARTICLE 16-40
HOUSING CODE
§ 16-40.010 Adoption of Uniform Housing Code
The 1997 Edition of the Uniform Housing Code, as compiled and
published by the International Conference of Building Officials, hereinafter
refexxed to as the "Housing Code," is hereby referred to and, except as to
additions, deletions and amendments hereinafter noted, such code is hereby
adopted and made a part hereof, the same as if fully set forth in this Article,
and shall be the Housing Code of the City. However, in accordance with
California Government Code Section 50222.4, no penalty clauses are adopted
by reference. In accordance with California Health and Safety Code Section
17958.7, express findings that modifications to the Housing Code are
reasonably necessary because of local climatic, geological or topographical
conditions are either already on file with the California Building Standards
Commission, or will be filed prior to the effective date of this Ordinance. In
accordance with California Government Code Section 50022.6, at least one
true copy of the Housing Code has been on file with the City Clerlc since
fifteen days prior to enactment of this Ordinance. While this Ordinance is in
force, a true copy of the Housing Code shall be kept for public inspection in
the office of the City Clerk. A reasonable supply of the Housing Code shall be
available in the office of the City Clerlc for public purchase.
29
§ 16-40.020 Section 401 amended concerning definition of "Health
Officer"
Section 401 of the Housing Code is hereby amended to read as follows:
Sec. 401. "Health Officer" Defined. For the purpose of this Article, the
"Health Officer" shall mean the City Manager. Any of the powers or duties to
be exercised or approvals granted by the Health Officer under this Article may
be delegated by the City Manager, in whole or in part, to the County Health
Department or to such other authorized agents as the City Manager may
designate.
SECTION 8: Article 16-45 of the Saratoga Municipal Code is hereby
amended to read as follows:
ARTICLE 16-45
ABATEMENT OF DANGEROUS BUILDING CODE
§ 16-45.010 Adoption of Uniform Code for the Abatement of Dangerous
Buildings
The 1997 Edition of the Uniform Code for the Abatement of dangerous
Buildings, as compiled and published by the International Conference of
Building Officials, hereinafter referred to as the "Abatement of Dangerous
Buildings Code," is hereby referred to and, except as to additions, deletions
and amendments hereinafter noted, such Code is hereby adopted and made a
part hereof, the same as if fully set forth in this Article, and shall be the
Abatement of Dangerous Buildings Code of the City. However, in accordance
with California Government Code Section 50222.4, no penalty clauses are
adopted by reference. In accordance with California Health and Safety Code
Section 1795$.7, express findings that modifications to the Abatement of
Dangerous Buildings Code are reasonably necessary because of local climatic,
geological or topographical conditions are either already on file with the
California Building Standards Commission, or will be filed prior to the
effective date of this Ordinance. In accordance with California Government
Code Section 50022.6, at least one true copy of the Abatement of Dangerous
Buildings Code has been on file with the City Clerlc since fifteen days prior to
enactment of this Ordinance. While this Ordinance is in force, a true copy of
the Abatement of Dangerous Buildings Code shall be kept for public inspection
30
in the office of the City Clerk A reasonable supply of the Abatement of
Dangerous Buildings Code shall be available in the office of the City Clerk for
public purchase.
§ 16-45.020 Additions, deletions and amendments.
The additions, deletions and amendments set forth in this Article are
made to the Abatement of Dangerous Buildings Code as adopted by reference
in Section 16-45.010.
§ 16-45.025 Section 202 amended concerning abatement procedure.
Section 202 of the Abatement of Dangerous Buildings Code is hereby
amended to read as follows:
Sec. 202. All buildings or portions thereof which are determined after
inspection by the building official to be dangerous as defined in this Code are
hereby declared to be public nuisances and shall be abated by repair,
rehabilitation, demolition or removal in accordance with the procedures
specified in Section 401 of this Code. As an alternative or in addition to such
procedure, the building official or other employee or official of this jurisdiction
may institute any other appropriate action to prevent, restrain, correct or abate
the public nuisance.
§ 16-45.030 Section 204 amended concerning inspection by building
official.
Section 204 of the Abatement of Dangerous Buildings Code is hereby
amended to read as follows:
Sec. 204. All buildings or structures within the scope of this Code and all
construction or work for which a permit is required shall be subject to
inspection by the building official.
§ 16-45.050 Section 302 amended to include failure to complete
construction.
Section 302 of the Abatement of Dangerous Buildings Code is amended
by adding subsection 19, to read as follows:
31
19. Whenever the construction of any building or structure is not
fully completed within twenty-four months, or such longer period of time as
may be allowed by the building official, from the date on which the building
permit for such building or structure is first issued.
SECTION 9: If any section, subsection, sentence, clause of phrase of this
Ordinance is for any reason held by a court of competent jurisdiction to be invalid or
unconstitutional, such decision shall not affect the validity of the remaining portions
of this Ordinance. The City Council of the City of Saratoga hereby declares that it
would have passed this Ordinance and each section, subsection, sentence, clause and
phrase thereof, irrespective of the fact that one or more sections, subsections,
sentences, clauses or phrases may be held invalid or unconstitutional.
SECTION 10: This Ordinance shall take effect immediately upon its
adoption on July 21, 1999, as an urgency ordinance pursuant to Government Code
Section 36937. In addition, this Ordinance shall apply to all permits issued on or
after July 1, 1999 pursuant to provisions of the Saratoga Municipal Code affected by
this Ordinance.
Urgency exists because the California Building Standards Commission
published and adopted the 1997 editions of the Uniform Building Code, Uniform
Fire Code, Uniform Plumbing Code, Uniform Mechanical Code, Uniform Fire Code,
the 1996 edition of the National Electrical Code, and the 1997 editions of the
Uniform Housing Code and Uniform Abatement of Dangerous Buildings Code (the
California State Building Standards Code or Code) in December 1998 and January
1999. Under Section 18938 of the Health and Safety Code, provisions published in
the California Building Standards Code pursuant to Health and Safety Code Section
17922 apply to all occupancies throughout the state and become effective one
hundred and eighty days after publication by the California Building Standards
Commission (the Commission), or at.a later date established by the Commission. In
accordance with Health and Safety Code Section 17958.5, if a city has amended the
Code, the amendments also take effect one hundred and eighty days after publication
of the Code by the Commission. The Commission has established that the Code will
take effect July 1, 1999. Portions of the Code adopted by reference in this Ordinance
are amended in accordance with Health and Safety Code Section 17958.5 based on
Findings of the City of Saratoga in accordance with Health and Safety Code Section
17958.7. As a result, an urgent need exists to adopt the Code as amended so that
amendments pursuant to Health and Safety Code Section 17958.5 will apply to
activity under the new Code. The City Clerk shall cause this Ordinance to be
published in accordance with Government Code Section 36933.
32
The above and foregoing Ordinance was regularly introduced and thereafter
passed and adopted at the regular meeting of the City Council of the City of Saratoga
held on the day of , 1999, by the following vote:
AYES:
NOES:
ABSENT:
Mayor
ATTEST:
City Clerlc
June 28, 1999
MSR:gkdmb
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33
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SARATOGA CITY COUNCIL
EXECUTIVE SUMMARY NO. ~~
MEETING DATE: JULY 7, 1999
ORIGINATING DEPT.: CITY MANAGER
AGENDA ITEM
CITY MANAGER: ~ . '
DEPT. HEAD:
SUBJECT: Resolution ratifying Memorandum of Understanding between City and
Saratoga Employees Association for the two year period ending June 30, 2001
RECOMMENDED MOTION(S):
Adopt the Resolution ratifying the new MOU with SEA.
REPORT SUMMARY:
The attached Resolution, if adopted, will ratify the new Memorandum of Understanding between
the City and the Saratoga Employees Association for the two year period ending on June 30,
2001. NOTE: The complete draft of the MOU will be finalized on Tuesday. The MOU
incorporates the terms and conditions previously discussed with and agreed to by the City
Council. If approved, the employees represented by SEA will receive a total compensation
package equivalent to roughly 9.2% of salary over the two year period.
FISCAL IlVIPACTS:
As previously noted, the total compensation package amounts to roughly 4.33% of salary in the
first year ($85,651), and 4.87% of salary in the second year ($100,143).
ADVERTISING, NOTICING AND PUBLIC CONTACT:
Nothing additional.
CONSEQUENCES OF NOT ACTING ON RECOMMENDED MOTION(S):
The Resolution will not be adopted and the MOU will not be approved. In this event, the Council
should continue the matter to a Closed Session and direct the City Manager accordingly.
FOLLOW UP ACTIONS:
The MOU will be signed and distributed to all employees. The PERS contract amendments will
be processed. The remaining wage and benefit changes will be implemented.
ATTACHMENTS:
1. Resolution ratifying MOU.
2. MOU (To be finalized on Tuesday).
RESOLUTION NO. 85-9.
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SARATOGA RATIFYING A
MEMORANDUM OF UNDERSTANDING BETWEEN THE CITY AND THE SARATOGA
EMPLOYEES ASSOCIATION, FURTHER AMENDING RESOLUTION NO. 85-9 AS AMENDED,
ADJUSTING SALARIES AND BENEFITS FOR NON-MANAGEMENT EMPLOYEES
WHEREAS, the City of Saratoga, through its designated representatives and pursuant to State law, has met
and conferred with the organized employee representative association, the Saratoga Employees Association
(SEA), through its designated representatives, concerning proposals for modifications and changes to
salaries, benefits and other matters; and
WHEREAS, the representatives of the City and the SEA have reached an understanding regarding changes in
salaries, benefits and other matters for the period July 1,1999, through June 30, 2001, for employees
represented by the SEA, all of which are specified in a Memorandum of Understanding dated July 1, 1999,
which is attached hereto as Exhibit "A";
Exhibit "B" (Schedule of Salary Classes Effective July 1, 1999 and July 1, 2000), attached hereto and
incorporated by reference, provide the basis for rates of compensation to be paid the different positions in the
City service.
Applicability
This resolution amends various Resolutions of the City of Saratoga. This resolution is an expression
of existing policy of the City of Saratoga and is subject to modification and change by the City
Council from time to time. Nothing herein contained shall be construed as creating or establishing
any of the provisions hereof as terms of any contract of employment extending beyond a period other
than such period as during the resolution is in full force and effect. That is to say, that any employee
of the City of Saratoga during the effective period of the resolution shall have such employment rights
and duties as set forth herein only during such period of time as this resolution remains in effect, and
not afterward.
NOW, THEREFORE, BE IT RESOLVED that the terms and conditions of the Memorandum of
Understanding between the City of Saratoga and the Saratoga Employees Association, dated July 1, 1999,
are hereby approved.
The above and foregoing resolution was passed and adopted by the Saratoga City Council at a regular
meeting held on the day of , 1999, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
ATTEST:
Mayor
City Clerk
SARATOGA CITY COUNCIL
EXECUTIVE SUMMARY NO. 3 ~ 70
MEETING DATE July 7.1999
ORIGINATING DEPT. Ci Manager
AGENDA ITEM ~~
~ ,
CITY MANAGER: , ' i .
PREPARED BY:
SUBJECT: Authorize the purchase of the initial phase of a Document Imaging System
through Delta MicroImaging in the amount of $7,300 for software and
scanning services.
RECOMMENDED MOTION(S): Authorize the purchase of initial phase of a document
imaging system through Delta MicroImaging in the amount of $7300.00.
REPORT SUMMARY:
Under the City's Records Management Program, particularly in the areas of storage, accessibility
and preservation of City records, there is an apparent need to establish a document imaging
system primarily to provide a back up of the City's vital records dating back to mid 1950s on
electronic media, enhance preservation of the original records and provide quick access and
retrieval of those records.
The City Clerk has been researching options for document imaging in the last few months which
have included discussion with other cities and how they manage their records, discussions with
vendors, and reading various literature from the State, City Clerk's Associations, Association of
Records Management, and software manufacturers. Three vendors were selected to demonstrate
their products, two of which Council and staff were invited to attend. The third demo was from a
vendor with identical product as the first vendor. Following more discussions with the vendors,
a needs assessment was determined, cost estimates were requested subject to the needs assessed
and subsequently provided. Two written estimates and one oral estimate were received by the
City Clerk.
Following discussions with the City Manager and the City's MIS Coordinator, in analyzing the
various programs and assessing the City's current needs and financial capability, a consensus
was reached to contract with Delta MicroImaging, who was the overall lowest bidder and who
also currently provides microfiche services to the City's Building and Planning divisions.
Delta MicroImaging's proposal includes purchase and installation of astand-alone single-user
LaserFiche storage and retrieval system, staff training, annual support services and upgrades for
the first year and scanning and indexing services to convert vital City records maintained by the
City Clerk to electronic media using Compact Discs (CDs). In addition, the City will purchase
separately the necessary computer hardware for the City Clerk's office that will support the
document imaging system. A list of this hardware is attached.
The above system will comprise the initial phase of a document imaging system. A second
phase is planned for next year which would encompass upgrading to a dual or multi-user
software, upgrade for Internet capabilities, purchase of a scanner to be used for in-house
scanning, and purchase of additional hardware to integrate with the City's network whereby
stored data maybe accessed by staff from remote locations.
FISCAL IMPACTS: The adopted budget for FY 99-00 includes $10,000 in activity 1030 (City
Clerk) for this purpose. As noted in the report, the total cost to implement the initial phase of the
document imaging system is $7300.00. The remaining budgeted funds will be used to purchase
the necessary hardware.
ADVERTISING, NOTICING AND PUBLIC CONTACT: None
CONSEQUENCES OF NOT ACTING ON RECOMMENDED MOTION(S): The
purchase will not be approved and the recommended document imaging system will not be
implemented. The security of vital City records will remain at risk.
FOLLOW UP ACTIONS: Schedule delivery and installation of the system and appropriate
training; schedule the imaging of records in the City Clerk's office.
ATTACHMENTS: Vendor and hardware list.
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