HomeMy WebLinkAbout03-08-2005 City Council Agenda Packet
AGENDA
CITY COUNCIL
STUDY SESSION
MARCH 8, 2005
STUDY SESSION - 5:00 P.M.
SENIOR CENTER - 19655 ALLENDALE AVENUE
ROLL CALL
REPORT OF CITY CLERK ON POSTING OF AGENDA
(Pursuant to Gov't. Code 54954.2, the agenda for this meeting was properly posted on
March 4, 2005)
COMMUNICATIONS FROM PUBLIC
Oral Communications on Non-Agendized Items
Any member of the public will be allowed to address the City Council for up to 3 minutes
on matters not on this agenda.
1. Summary and Results from March 2, 2005 Study Session
2. Citizen Input
3. Priority Setting Exercise Part II- City Council
4. Conclusions & Direction - Mayor and City Council
In compliance with the Americans with Disabilities Act (ADA), if you need special
assistance to participate in this meeting, please contact the City Clerk at (408) 868-1269.
Notification 48 hours prior to the meeting will enable the City to make reasonable
arrangements to ensure accessibility to this meeting (28 CFR 35.102-35.104 ADA Title
II)
Certificate of Posting of Agenda:
I, Cathleen Boyer, City Clerk for the City of Saratoga, declare that the foregoing agenda
for the meeting of the City Council of the City of Saratoga was posted on March 4, 2005
at the office of the City of Saratoga, 13777 Fruitvale Ave., Saratoga, CA 95070 and was
available for public review at that location. The agenda is also available on the City's
website at www.saratoga.ca.llS
Signed this 4th day of March 2005 at Saratoga, California.
Cathleen Boyer, CMC
City Clerk
MINUTES
SARATOGA CITY COUNCIL
STUDY SESSION
MARCH 2,2005
The City Council held a Study Session at 5:00 p.m. in the Adlllt Care Center, 19655 Allendale
Avenue. Mayor King called the Study Session to order at 5 :00 p.m.
ROLL CALL
ABSENT:
ALSO PRESENT:
COllncilmembers Aileen Kao, Nick Streit, Ann Waltonsmith,
Vice Mayor Norman Kline, Mayor Kathleen King
None
Dave Anderson, City Manager
Lorie Tinfow, Assistant City Manager
Richard Taylor, City Attorney
Cathleen Boyer, City Clerk
Lori Burns, Human Resource Analyst
Michele Braucht, Administrative Services Director
John Livingstone, Interim Community Development Director
John Cherbone, Public Works Director
Joan Pisani, Recreation Director
PRESENT:
REPORT OF CITY CLERK ON POSTING OF AGENDA FOR MARCH 2. 2005
Cathleen Boyer, City Clerk, reported that pursuant to Government Code Section 54954.2, the
agenda for the meeting of March 2, 2005 was properly posted on February 24, 2005.
1. INTRODUCTION OF MINIMUM SERVICES AND THE NEW NORMAL -
DAVE ANDERSON CITY MANAGER
Dave Anderson, City Manager, presented staff report.
City Manager Anderson explained that next Fiscal Year would be the fourth year of
recession and the third year of State takeaways. In response, the City has cut funding by
$1 million from each of these budgets by carefully reviewing individllal expenditures,
eliminating building maintenance, capital equipment and computer related expenditures,
instituting hiring freezes, and limiting employee wages and benefits.
City Manager Anderson stated that the City can no longer use the same traditional
blldget mechanisms to cut costs. Each Cllt now effects programs or service delivery. In
that context, the City Council this year would begin the process of prioritizing city
services and programs with the necessity of redllcing the scope of city services delivered
to the pllblic.
City Manager Anderson noted that the City has a tradition of being an efficient provider
of municipal services via contract, Joint Powers Agreement and cooperation with other
public agencies. The City also has a heritage of a low tax base and limited retail base
necessitating a minimum services olltlook.
I
City Manager Anderson pointed out that while the State and Federal mandates, and the
expectations of Ollr residents have pllshed the City to expand services in recent years,
our revenlle base has not kept pace, and cannot sllstain such expectations.
City Manager Anderson stated that the City mllst explore the "New Normal" wherein
expenses are Cllt to the level that blldgeting for long-term sustainability can be achieved
_ this includes some mechanism for resuming building maintenance, capital equipment,
computer expenditures and sufficient compensation to attract and retain qllality
employees.
City Manager Anderson explained that this Blldget Stlldy Session is devoted to
articulating city priorities and is key to the restructuring of city services and reduction of
expenditures in a fashion that will permit the "New Normal" to come into play.
City Manager Anderson explained COllncil wOllld first take citizen inpllt, then they
wOllld each place cards representing city services into one of three priority categories
suggested by the Finance Commission. Each Councilmember would then explain their
priorities. At the end of the exercise, the Mayor would sllmmarize the exercise and
attempt to develop a consenSllS colllmn.
City Manager Anderson noted that staff would take the results of the exercise and
analyze them. They will identifY consequences to programs and service delivery and
will produce a fiscal analysis. Ifblldgetary targets of$1.2 million are met, the second
Stlldy Session will consist primarily of fine-tllning the olltcomes. If budgetary targets
are not met a second round of priority setting and fine-tuning will be required.
Mayor King thanked City Manager Anderson for his report.
2. CITIZEN INPUT
Chris Wasmund, Executive Director/KSAR
. City has been funding KSAR since 1988
. Vital to Community
. If operating expenses are cut, their progranuning would have to be cut as well
. Request that COllncil continlle to fund KSAR
Herb Engstrom, KSAR
. Discussed his program called "Straight Talk"
Tom Moran, KSAR
. KSAR provides various services to the City (i.e. City Council &Planning
Commission meetings, Community forums, etc)
. Would try and Cllt costs
Genie Dee, Executive Director/SASCC
. City contributes $18,000 to the SASCC
o $1.92 per senior from City's General Fund
o $4.30 per senior from CDBG
o Retllrn from SASCC $41.00 per senior (fees & fundraising)
2
. Competing with neighboring cities
. SASCC provides many services seniors (i.e.: classes, lunches, Adult Care
Center)
. SASCC is a value to the Community
John Feemster, President /SASCC
. Requested that the City Council continlle to fund SASCC
Nomita Shahani, President/Saratoga Chamber of Commerce
. New Board =New Beginning
. Recruiting for a new Executive Director
. City and Chamber - Civic Partnership
o Tourism
o Economic Development
o Business Retention
o City's 50th Anniversary Celebration
. New Chamber located on Big Basin Way
o Rent increased from $12.00 per year to $15,276 per year
Citizen Ray updated the City Council on the Highway 9 Safety Improvement Project.
Referring to a previous request made to SASCC, Councilmember Waltonsmith
requested a report from the Recreation Department on how many Saratoga citizens
participate in their programs.
3. PRIORITY SETTING EXERCISE - CITY COUNCIL
See attachment A
In preparation for the scheduled Study Session on March 8, 2005, Councilmember
Waltonsmith asked if the cost of AdHoc Committees could be provided.
Referring to the following, Teen Programs-After School Program, Teen Programs-
Youth Commission and the New Normal, Councilmember Waltonsmith asked what the
listed dollar amounts paid for.
Director Pisani responded that $70,000 for "Teen Programs-After School Program"
covers:
. One full time employee
. Program costs at the Warner Hutton House
Director Pisani responded that $50,000 for "Teen Programs -Youth Commission" covers
dances, and after school programs.
Assistant City Manager Tinfow responded that $330,000 would cover the following:
. Merit increases
. Attorney Costs
. City Council stipend
. Planning Commission stipend
3
Councilmember Kao asked what "Engineer Services" and "Development Regulations"
entailed.
Director Cherbone explained that the City's Engineer performs a wide variety of duties
such as:
. C.I.P.
. Encroachment and Heavy Load Permit Issuance
. Development Review
. Pavement Management Program (PMP)
. Infrastructure Project Management
. Utility Coordination
Director Cherbone explained that Development Regulation is the Geo Technical
Consllltant and the City Sllrveyor.
Vice Mayor Kline asked what "Environmental Services" entailed.
Director Cherbone explained that most of these functions are mandated services such as
solid waste, street sweeping, and congestion management.
Referring to "Landscaping & Lighting" and "Building Inspection", Mayor King asked if
these were full cost recovery programs.
Director Cherbone responded yes.
Mayor King asked if the City had a sidewalk maintenance program.
City Manager Anderson stated that that program was cut last year and a new ordinance
would be developed in the future.
Councilmember Streit stated that the City has been making cuts for the past three years
and now programs have to be cut.
4. CONCLUSIONS & DIRECTION - MAYOR AND CITY COUNCIL
Mayor King briefly summarized the activity and thanked everyone for attending
tonight's meeting.
ADJOURNMENT
There be no further business Mayor King adjourned Study Session at 6:55
Respectfully submitted,
Cathleen Boyer, CMC
City Clerk
4
Service level Rankings from Council Study Session
(March 2, 2005)
Definition:
1 ::; Would like to Provide
2 ::; Should Provide
3 ::; CORE - Must Provide
SERVICE LEVELS KING KLINE STREIT KAO WAL TON SMITH TOTAL NOTES/COMMENTS
Basic Law Enforcement (2 Patrol Beats/Crime; 2
Traffic Patrols) 3 3 3 3 3 100.00
Current Planning 3 3 3 3 3 100.00 Waltonsmith noted lower funding.
Flood Control/Storm Drains 3 3 3 3 3 100.00
Pavement Management Program (PMP) 3 3 3 3 3 100.00 Waltonsmith noted 60 PM!.
Basic Street Maintenance 3 3 3 2 3 93.32
Building Inspection 3 2 3 3 3 93.32
Development Regulations Public Works 3 2 3 3 3 93.32
Engineering 3 3 3 2 3 93.32 Waltonsmith noted lower funding.
Environmental Programs 3 3 3 2 3 93.32
Facility Maintenance 2 3 3 3 3 93.32 King noted "CIP" on card.
Park Maintenance 3 3 3 2 3 93.32 Waltonsmith noted lower funding.
Recreation Services ( Cost Recovery Direct Exp) 3 3 3 3 2 93.32 Waltonsmith noted "self fund".
Equipment Operations 3 3 3 1 3 86.67
Grounds Maintenance 3 2 3 2 3 86.64 Waltonsmith noted lower funding.
Streit noted "implementation" on card. King noted
$200,000 on card under "Must Provide" & added new
The New Normal compensation related costs 3 2 3 2 3 86.64 "New Normal" card @ $150,000 under "Should Provide".
Capital Equipment 2 3 3 1 3 79.99 King noted $100,000.
Landscape & Lighting 3 2 3 1 3 79.99 Waltonsmith noted "break even basis".
Code Enforcement (1 employee) 2 2 3 3 2 79.96
Median Maintenance 1 2 3 2 3 73.31 Waltonsmith noted lower funding.
Advanced Planning 2 2 3 1 2 66.63 Waltonsmith noted lower funding.
Kline noted - $150,000 (one-half). King noted $125,000 -
Commissions 2 2 1 2 2 59.95 policy only. Waltonsmith noted - lower.
Waltonsmith noted - 70% program account. King noted -
Teen Programs - Youth Commission 2 2 1 2 2 59.95 matching funds?
King - Noted Economic Development should share with
Economic Development 2 1 1 3 1 53.33 Chamber of Commerce @ $40,000
Supplemental Traffic Officer 1 1 3 1 2 53.33
Study Bud RankingDECIMALS
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