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HomeMy WebLinkAbout12-14-2004 City Council Agenda Packet'v' J CITY OF SARATOGA CITY COUNCIL LAND USE AGENDA TUESDAY, DECEMBER 14, 2004 3:00 P.M. SITE VISITS WILL BE MADE TO THE FOLLOWING ITEMS ON THE CITY COUNCIL AGENDA FOR DECEMBER 15, 2004 AGENDA APPLICATION #04-035 (386-52-029) GALEB, 20423 Seagull Way; -The applicant requests design review approval to construct atwo-story single- family residence. The project includes the demolition of an existing two-story residence. The total floor area of the proposed two-story residence and garage is 3,540 square feet. The maximum height of the proposed residence is 25 feet 10 inches. The lot size is 11,250 squaze feet and the site is zoned R-1 10,000. The City Council conducts site visits to properties which are new items on the City Council agenda. The site visits are held on Tuesday preceding the Wednesday hearing between 3 :00 p.m. - 5:00 p.m. Site visits only occur when there is an appeal scheduled before the City Council. It is not necessary for the applicant to be present, but you are invited to join the Council at the site visit to answer any questions which may arise. Site visits are generally short (5 to 10 minutes) because of time constraints. Any presentations and testimony you may wish to give should be saved for the public hearing. Please contact staff Tuesday morning for an estimated time of the site visit. ARCHIVE COPY ~n;s o; uotloa.~?Q jtouno~ .~apun suopno?unu~cuo~ jn.~p Su?p~n8at rfj8u:p~oaati ~n;s;oru;su? rf7lut j?ouno,~ ay1 `aananiog •su~a;? yaps uo uo?;on 8upjv;.~o 8u:ssnas?p woe,)'j?auno~ ay; s;}q?yo.~d~Cjjn.~auaSnanj act •npua8n s?y1 uo;ou s.~allniu uo salnu?u~ (p) aaayl of do .~of j:ouno~ ~C7?~ ay; ssa.~ppn o; panao?jo a4 ?j?M o?jgnd ay; fo .eagruacu rCuy swa;I pazipaa ~-aoN ao sno~~ea[unmmoR I~aO OI'Igfld 78 SAIOISSILIIY~IOR L1IO2I3 S~IOI,L~OIAiRL1IL~IOR (b00Z `6 iaQuiaoaQ uo palsod ,Cliadozd ssnn But;aauT stgl io; epua~e aql `Z'bS6bS apo~ .i no0 03 lu2nsin~ VQAt~OF ,30 OAiI,LSOd Ai0 }RI~'I~ A.LIR 30 ,L2IOd~iI 'I'If'~ 'I'IOiI dOAit~IOd'I'Itl 30 dOQR'Id IsOISS~S QRSO'IR Ai0 ,L2IOdd2I S~KO~i`~YSI dRAIdA~ d'I~AZIR2I3 LLL£i .L~ SildgL~HO 'IIOAIROORI~.L~~H.L ~IAIO -'Li'd OO~L - O~iI,L~dL~i H~''IR0~2I rJ~If-Zb£LS-£0 'oN __ ~io3dtuxuzg ``v'R 'ls?Q 'N `7mo~ eCo~dnnjueg •S'n io30.aQ `uzgleuop uxepy SnoQ ((E)6'9S6bS uot~oas apo~ luaunuano0) :uoge ~3~'I ugsixg - iasuno~ Iz a7 g1EBc1 aouaia;uo~ siaquiay~ dgS uoN :uogeznre~io aa,Coiduig so;oa.nQ luautdoianaQ ,C~tununuo~ `uentiinS uTOs ag iagEUey~,CITR ~ue~scssy `mo;utZ auo7 :sanilEluasaidaz pa~su~tsap ,Coua~y ~(9'L56bS apo~ ~,no0) sio~ei;o aN iogeZ [{;cm aauaza;uo~ 2I~(I2I0 OZ OAiI.L~RL~i'I'It'O SLIIR,LI AiOISSRS QdSO'IR ,30 yAidL~IdRAiROPIAIV ~11AIRAt~ ~'IFA.LIRiL3 LLL£i `L1i002I dOAi~Id3Ai00 ~AIyd2I,LSISiIL~iQ~'L~I'd 00~9-AiOISSdS QdSO'I~ tiooz `st x~sla~~~a 'II~I~tIlO~ 1i.LI~ ~'JO,LF~2I~'S _ ' J1~II.L3~L~i 2Id'IfIO~I dQ[~I~O~ Communications from Boards and Commissions The City Council will receive reports from the Boards and Commissions listed below and may provide direction regarding matters to be considered by those Boards and Commissions. Recommendations from Boards and Commissions requiring City Council approval are considered as independent agenda items. Written Communications None Oral Communications -Council Direction to Staff Instruction to Staff regarding actions on current Oral Communications. ANNOUNCEMENTS None CEREMONIAL ITEMS lA. Commendation Honoring Joan Pisani Recommended action: Present commendation. SPECIAL PRESENTATIONS None CONSENT CALENDAR The Consent Calendar contains routine items of business. Items in this section will be acted in one motion, unless removed by the Mayor or a Council member. Any member of the public may speak to an item on the Consent Calendar at this time, or request the Mayor remove an item from the Consent Calendar for discussion. Public Speakers are limited to three (3) minutes. 2A Approval of Check Register Recommended action: Approve check register. 2B. Resolution Confirming Council Agency and AdHoc Appointments Recommended action: Adopt resolution. 2C. Amendment to the Conflict of Interest Code Recommended action: Adopt resolution. 2 •sampaoozd pue ~oiiod Su?segomd pas~naz;dopy :ao[;ae papaaucutoaag sampaoozd 2uissgoznd pasinag3o uoi;dopy •anuQ KoozgisM 566T T zo3;uauiaazSy lay sII?Y~I e o;u? za;ua o; za~euey~ ~;?~ loaziP P~ uoi;niosaz;dopy :aoi;ae papaawmoaag anuQ xoozgieM S66T T zO3;uauiaazSy iuezdozd;uauta;eqy xeZ,iuadozd;oy sii?Yd •b SS~1`TI auoN SS~isISflg Q'IO •ieadd2 aql uo uo?;oe a~Ie; pue ~uueaq aiignd 3onPuo~ :noi;ae papaawwoaag ~eM iT~eaS £ZbOZ - aouap?sag ~ilured-aiSuiS ~Czo;S-o'n`.L e ;anz;suo~ o; uo?;eoiiddy ma?nag uS?saQ 2 ,CuaQ o; uoisioaQ uotssiunuo~ Suiuueid e 3o ieaddy ' £ ~ATI2IV~H ~I'Igfld •uo?;niosaz;dopy :aoi;ae papuawutoaag ;uautpuauiy 3aSPng SO-b0 A3 - uo?;aaig iedconmy~ iezaua~ b00Z 'fZ •uo?;niosaz idopy :aogae papaamwoaag ;uauipuaucy;a~png SOOZ-b00Z A3 sPeO2I P~ slaauS IZ •;uautaaz~e aq; o;;uaucpuauie aci; a;n°axa o; za~eueinl ~l?~ azuog3ny :aoi;ae papaawmoaag ;uauzaaz~y u~z$OZd uoz;uanazd uoi;niiod33oung uegzn ~aT[eA erei~ e3~S aq3 ol;uauxpuauzy;sn3 'HZ •uo?;niosaz;aSpnq idoPe P~ zapzo aSueq° aseazoul :aoi;ae papaamwoaag ~IzoM ieuoi;iPP'd zo3 ,t;uoq;ny zapzp a8ueq~ aseazoui;oa[ozd a~euiezQ ssed,Cg ieo?uaA xred s~uudS ssazSuo~ 'tJZ •uoi;niosaz;dopy :aoi;ae papnamwoaag Suipue;szapun3o umpuezouzainT uo?;e?aossy aa,Coiducg ego;ezeS o; uo?;oauo~ '3Z •,(iuo ieuoi;euuo3ui :noi;ae papaaucutoaag spzooag aouepuauy uoissiunuo~ 'dZ •uot;niosaz;dopy :noi;ae papaamutoaag uoi;niosag lueuiaauauuuo~ tusz3ozd uo?;e;aSaA snopzezeg SOOZ 'QZ CITY COUNCIL ITEMS OTHER CITY MANAGER'S REPORT In compliance with the Americans with Disabilities Act (ADA), if you need special assistance to participate in this meeting, please contact the City Clerk at (408) 868-1269 or ctclerk@saratoga.ca.us. Notification 98 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting (28 CFR 35.102-35.104 ADA Title II). Certificate of Posting ofAgenda: I, Cathleen Boyer, City Clerk for the City of Saratoga, declare that the foregoing agenda for the meeting of the City Council of the City of Saratoga was posted December 10, 2004 at the o~ce of the City of Saratoga, 13777 Fruitvale Ave., Saratoga, CA 95070 and was available for public review at that location. The agenda is also available on the City's website at www.sarato ap ca•us Signed this 10`t' day of December 2004 at Saratoga, California. Cathleen Boyer, CMC, City Clerk 4 Su?;aaY~I rein~ag TZ/Zi uo?;ez?ue~ioag I?ounoR - 8u?;aay~[ rein8ag L/Z i Luc;aay~[rein~ag 9T/Ti ~u?;aay~[ rein3ag Z/i T ~u?;aay~[ rein8ag 6I/Oi ~u?;aay~[reinSa2I S/OT ~u?;aay~[ reinSag TZ/6 ~u?;aay~[ reinSag L/6 ssaoag iatuumS Li/8 aozaunuo~ 30 .taquregR tg?^+ $u?;aay~[ lu?op -But;aay~[ reinSag OZ/L 9/L preog onis;uoy~[ eII?A q;?m 8u?;aay~[ lu?o[ -Stn;aay~[ .te[n3ag ,in'igi7 sSo;ereS aq;3o spuau3 ql?M 8u?;aay~[;ucor - 8u?;aay~[ sein8ag M $u?;aay~[;u?of - 8u?;aa[n[ reinSag C t ST/9 I/9 reiq?Z q ? uo?ss?unuoR , uo[;epuno3 auo~[eg - ~u?;aay~[ zeinSag 8 T/S uotss?unuo~ l;a3eg a?Ignd q;?"` ~u?;aay~[ lu?or - $u?;aay~[ rein8ag b/S uo?ss?unuo~ uo?;saioag puz sXred ~?M 8u?;aay~[;u?ol - 8u?;aay~[ re;nag - 8u?;aay~[ re[n~ag u o 8 OZ/b 9/b u?;aay~[; ? f uo?;z?oossy umasny~[ ego;eres ~?m uo?ss?unuo~ q;noA ~?^~ ~u?;aay~[ lu?of - 8u?;aay~[ re[n2ag 9T/£ Z/£ uo?ss?unuo~ suy ql?M ~uc;aay~[;u?op - Su?;aayQ re[n~ag uo?ss?unuo~ 3unxue[d ql?~+ but;aay~[ lutof - 8ur;aay~[ rein3ag 9 t/Z S/Z ;earia2Il?oun°~ uo?ss?uauoR aoueu?3 ql?M Sut;aay~[ lu?of - ~u?;aay~[ rein3ag Z/Z OOS`dS ql?^' But;aay~[;u?or - 3u?;aay~[ reinSag 6T/i uo?ss?tutuo~ uo?;zntasa.td a8sluaH q;?M 8u?;aay~[;u?or - 8u?;aay~[ rein2ag S/T ,~ 1 SOOZ iIF QrT~'I~'O OATI.LR~L1[ 'IIOAiRO01C.LI0 a, : :_;..; .. ~OOyV2I~S 30 A.LIO '~>: _ y SARATOGA CITY COUNCIL MEETING DATE: December 15, 2004 AGENDA ITEM: ~e ORIGINATING DEPT,;~ity Manager's OI CITY MANAGER: ~~ PREPARED BY: DEPT HEAD: SUBJECT: Commendation Honoring Joan Pisani RECOMMENDED ACTION: Present commendation. REPORT SUMMARY: The attached commendation recognizes and honors Joan Pisani for 30 years of dedicated service to the City of Saratoga. FISCAL IMPACTS: N/A CONSEQUENCES OF NOT FOLLOWING RECOMMENDED ACTION: N/A ALTERNATIVE ACTION: N/A FOLLOW UP ACTION: N/A ADVERTISING, NOTICING AND PUBLIC CONTACT: Posting of the agenda. ATTACHMENTS: Attachment A -Copy of commendation. sSo3szsS 30 ~l?~ zo~isini `~u?}i uaaigls}I 'b00Z zaquiaaaQ 30 ~Csp y15 i s?ql uo ~OO.Ld2I~S 301i,LI0 ~H.L 30 'IVES ~H.L QSI~ QSIt~H ~INi SS~SI.LIM «•suzszSozd pus s~izsd `aidoad u$nozgs ~l?unururo~ 2u?lsaz~„ of luaus;runuoa zno sat3?iduraxa ?ussid usof 3srI3 Paunsiaozd zartun; 3? ag •s2olszss 30 ,ilr~ aq3 3o sluap?saz aril zo3 3uam3zsdaQ uorlsazaag A.LI'IVfl(~ HtJIH s pau?slu?suz ~iilualscsuoa `szsa~C p£ nano zo3 `ssq `?uss?d usof lsg3 sazruSoaaz s~olszsS 30 ,CITE aql 3o Icauno~ ~u~ aql lsgl Q~A'IOS~I ,LI ~fi `~iI03~iI~H.L `MOST •szaglo ,Cusuz pus anSsaZ ~l?zEu~ IsuoT3sSi `qni~ ilTgloo3 aril `~S.Telo21 0l auT?3 $u?lsuop `~CltunuzuTO~ zaTi u? panionu? ~IIn3 st usof `SV~2I~HM pus `.isuo?ssa;ozd pus [suoszad Tiloq s~Csnn u? uragl $u?izoddns 33s1s zag3o slaadss its u? lsazalu? sa~Isl T~of `SV~2I~HM pus `.algsaSpatmou~t pus auTOaiaen iaa3 piag aql o3uT szauTOan+au padiaq ssq pus uTSZSozd Su?zoluauz s,~Cla?aoS uo?lsazaag pus s~Izsd sTUZO3tis~ aril uT palsd?o?azsd ssq usof `SV~2I~HM pus `.luauTdoianap 3o saSsls tis zo3 Pus Suruur33s-a3T.i ss uo?lsazaa2i palourozd ssq usof `SV~I~HM pus `.aaz~ap 3sagSnt aqi of sa?l?I?os; zno tutu?s3utsuT pus ~u?psz8dn `~uTnozduTr uc aoua~Ti?p lss3Psals unnogs ssq pus zalua~ ~l?ununuo~ aqi;o iapouzaz s pus suoclsnouaz zofsuT n~sszano usef `SV~I~HM pus `.loafgns s?ql uo srssTiduTa pus ~uru?szl;;sls saznsua aqs `lluoud s as?nzas zautolsna snap?suoa usof `S~~2I~HM pus `.luauTizsdap zaq zo3 spzspus;s q~?q pau?slu?suz sngl ssTt pus szonsapua zraril Iis is iaoxa o333s1s zaq paSsmoaua pus papm~ ssq usof `SV~iI~HM pus `.pio3ua3 lssai is anuanaz pus sluauziiozua `sa?l?n?los Su?ssazau? `suTSZSozd luauTizsdaQ uo?lsazaag s~olszss u? rpn~oz~ an?sualxa uaaszano ssq Tuss?d use f `$V~2I3HM Iu~sla u~or OI~IRIOI~iOH ~OO,L~'2i~'S 30 A,LI~ ~HZ 30 'IIRl~IRO~ AZIR ~HI.301sOIZ~QN~I~iL~iO~ SARATOGA CITY COUNCIL MEETING DATE: December 15, 2004 AGENDA ITEM: /J~ ORIGINATING DEPT: Administrative Services CITY MANA ER: O~~y`-'~ PREPARED BY: Jaye Tkach~r DEPT HEAD: SUBJECT: Check Registers: 12/2/04 RECOMMENDED ACTION(S): Approve the Check Register. REPORT SUMMARY: Attached is the Check Register. FISCAL IMPACTS: None CONSEQUENCES OF NOT FOLLOWING RECOMMENDED ACTION(S): None ALTERNATIVE ACTION(S): None FOLLOW UP ACTION(S): None ADVERTISING, NOTICING AND PUBLIC CONTACT: None ATTACHMENTS: Check Register Certification. 66-~d'd ~l%/~r ~'~'//l 1V101 EbbOE-blb0E9 SN~3H~ llOil.lb'd L'OLZ) 9E'8ZS 69'SLb'66Z -I 00 000' L /oua6y;!sodad 008 £# 4d ObL ~ a!qe~ OZL ~aa~~ p~euoa~ OZb 3ga0 /~e~q!~ OOb peel pue ~~ed bSE ~p!oed ESE 06'bZl a~n;one;see;u! 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REPORT SUMMARY: On December 1, 20014 the City Council reorganized and approved the nomination of Mayor Kathleen King and Vice Mayor Norman Kline. Also at that time Mayor King directed the Council to submit their assignment request to her for appointment. It is now appropriate to adopt the attached resolution with the Council Agency and AdHoc appointments. FISCAL IMPACTS: N/A CONSEQUENCES OF NOT FOLLOWING RECOMMENDED ACTION: Council representatives to various agencies and AdHoc Committees will remain the same. ALTERNATIVE ACTION: N/A FOLLOW UP ACTION: Disseminate information to various agencies and City staff. ADVERTISING, NOTICING AND PUBLIC CONTACT: N/A ATTACHMENT: Attachment A -Resolution ql?uisuolieM 3taz3S os}I ~u?}T au?i?I g3tuxsuo3ieM d/N aucix 3?az3S Oex aui~ alsuzali~ uo?ls?aoss~ szamod 3ucof a3ssM pTIoS ,CaTTsA 3saM 3taz3S uosis?7 31~ zalslS 15uv;lam/Yl ulx Itauno~ aua zauzg uno~ erei~ e3ueS ~dQ~f aal3?uxuxo~ ,Catiod 3uauzdoianaQ a?uiouoag lu?of au?Tx -uotls?aossy sa?3?~ ,~luno~ srei~ e3ueS ..._. uo[lscaossy satli~ uno~ sreT~ slues za3eM 6aTTsA ,Cluno~ sreT~ slues 3?az3S ~~S 30 uoiss?unuo~ uo?3anpag a3seM a8 ~u?ia~iaag 3?az3S sail?~ stuzo3cis~ 3o an8sa7 `uo?s?n?Q sinsu?uad Oex pzeog os?np~ auoZ Tozluo~ pooi3 ieriua~ uzaq]zoN ql?uTSUO3IeM uo?ls?aossF7 szan+od lu?of zq?'I autTx pSeOg AZ ssaaay ?ununuo~ 2I`~S~I ql?uisuolieM uosts?Z uot3epuno3 auoxsH u~ I?auno~ u?uus[d aua zauxd u?}T uno^ aalliunuo~ a?Tod Q~H 3 .. Oex aazo3 XseZ ' a7 uotle?aossy sail?~ luno; au?~ aazauuuo~ 3o zaquieq" Oex ____ iuauuuano~ lazy sg3o uo?ls?aoss~ ,faua~~ zaquzauq?aunoa •paasidaz T?lun zo `SOOZ zaqucaaaQ q~nozgl `pauxsu wall?unuoa aogps QI.Iy sa?aua~s aql of pa3u?odds ,Cgazaq aaz~s san?leluasazdaz ~u?moT?o3 aul `sanileluasazdaz spuas Ttauno~ ~3?~ aql qa?un' of suoi3eziue$zo sno?asn ag33o spaau aql Pue I?auno~ ~l?~ ag33o lsazalu? ag33o uo?lezap?suoa anp za33s 3eg3 Q~A'IOS~2I .LI ~g `~2IO3~2I~H,L `MOAT •szaquiaui slt TIE ~Cq pazeus aq pinogs I?auno~ ~3t~ aql ~u?luasazdaz zo3 ~3?T?q?suodsaz aql `St~~2I~HM pus `.saall~uuuoa aogps pus sa?aua~s sno?zen uo anzas T?auno~ ~3?~ aql uioz3 san?leluasazdaz `S~~iI~HM pus `.rea,C 3u?uioa aul zO3 `b00Z `T zaquiaaaQ uo paz?us8zoaz I?auno~ ~3?~ aql `S~~~HM SOH O ~~S 30 Ji.I. ~~~ Z O 'II~Aif1O ~.I.I~ HZ 30 AiOI.LR'IOS~2I ~ ~o -vo ~oN Nois.n~os~i Valle Trans ortation Authorit PAC Kline ICm West Valle Sanitation District Streit Kao West Valley Mayors and Managers Association King Kline Cit School AdHoc Streit Kin Villa e AdHoc Kline Kin DeAnza Trail AdHoc Kao Waltonsmith Kevin Moran Park AdHoc Streit Kline Fire District Bound Dro AdHoc Waltonsmith Desi Review AdHoc Kline Streit The above and forgoing resolution was passed and adopted by the Saratoga City Council at a regular meeting held on the 15th day of December, 2004, by the following vote: AYES: NOES: ABSENT: ABSTAIN: Kathleen King, Mayor ATTEST: Cathleen Boyer, City Clerk SARATOGA CITY COUNCIL ^ MEETING DATE: December 15, 2004 AGENDA ITEM: L) ORIGINATING DEP'~;¢ff~Manager's Offi~f CITY MANAGER: O~ PREPARED BY: DEPT HEAD: SUBJECT: Resolution Amending the City of Saratoga's Conflict of Interest Code RECOMMENDED ACTION: Adopt resolution. REPORT SUMMARY: The Political Reform Act requires each City and other local agencies to adopt a conflict of interest code and to periodically review and update that code. The City's existing Conflict of Interest Code was amended in December 2002. Since the adoption of this resolution, the City Attorney is recommending that the City's Designated Employees List be updated to add Associate Planners and the City's Building Official and the Hakone Board. The attached resolution would update the list of city employees and the Hakone Board required to file Statements of Economic Interests. These designated positions are those City officials who make or participate significantly in the making of governmental decisions. The purpose of financial disclosure is to alert public officials to personal interests that might be affected while they are performing their official duties, i.e., making governmental decisions. Disclosure also helps inform the public about potential conflicts of interest. Public officials at every level of state and local government must disclose their persona] financial interests. Elected officials, judges, and high-ranking appointed officials generally have the most comprehensive disclosure requirements. (Gov. Code Section 87200.) These include disclosure of: Investments in business entities (e.g., stock holdings, owning a business, a partnership) Interests in real estate (real property) Sources of personal income, including gifts and loans • Positions of management or employment with business entities Staff has determined that the revised appendix attached to the proposed resolution more accurately sets forth those positions which should be designated and the categories of financial interest which should be made reportable. 990-ZO not;niosag ~ucpuaucy uoi;niosag pasodozd - ~;uauniae;;~ sauo~a;z~ amsoiastQ pue suoi;csod pa;suSisaQ - g;uaunio~;;~ 990-ZO uoi;niosag - ~;uaunias;;~ ~S.LAi~L~iH~~.L.L~' •epua~s aq;3o Suc;sod :y~~iuo~ ~I~gna a~ oul~ISOU `oulslix~na~ d/N ~AiOI,L~~' dR A1OrI'IO3 `dlN ~AiOI,L~V ~AI.L~ARId,L'I~' saot;oezd ~T~;uazzno;oa~az o; pa;epdn aq;ou pinom apoo;saza;ui 3o;ot~uoo s,~T~ aq,i, uols.~~ a~au~I~In~o~~x oulnno~zo3 sou 3o s~~u~na~suo~ ~iK ~S.L~VdNiI 'IF ~SI3 •uot;tsod gaea 3o pannbaz aq pinogs amsoiaszp;o lanai;zunn (Z pue `suotsiaap IE;uaunuano~ 30 3uni~ut aq; ut not;zdtocusd nay; uodn passq `apoo aq; u? pa;su~isap aq pinocis o~im (i :s;uauodutoo on~3o pa;scsuoo apoo;saza;uc;o;oi~uoa s,~t~ aq;3o nnainaz aqs ..-I NO~'~'~ THE amend resolution 'ssion, Library Saratoga does hereby CO~nission and `ssion, Heritage Preservation Commi F~aiice Corm ssion, and public Safety Arts Coinmissiou, ervisor, and public Works parks and Recreation Comnu t, parks Sup ct of Interest Code. Commission, strative An Y the Confli the staff positions of Adrnnu, ated Positions in Super~sor to the list of Design the following vote on the 4`h day of The foregoing resolution was adopted by John Mehaffey, Ann Waltonsmith, September 2002. osian, AYES Gouncilm I E an Bake BI`/tay°r Nick Streit Vice May RESOLUTION NO• 02"066 OF COUNCIL OF THE CITY ING RESOLUTION 01-011 BY ADCONFLO T OF A RES A AMEND F THE C Y ES IN THE CITY SARATOG LIST OF DESIGNATED EMPLO T CODE INTERES O]l of the City Council of the City of Saratoga Resolution Ol' d WHEREAS, ode for the City of Saratoga; an Conflict of Interest C F,ppC»~ re9uires adopted a ssion S the Fair Political practices Comiiu WHEREAo the Conflict of Interest Code; and periodic review code and determined that several City liar reviewed the ated positions therein. WHERAS> the additional positions should be added to the list of design Council of the City of VED, that the City bit B" thereto with BEFORE, BE IT RESO ~l_Oll to replace "E~' NOne NOES: ABSENT N°ne AB~~N: None Nick Streit, MayO1 xzai~ ~lt~ `za~iog uaalgls0 .LS~,L.Ld io~CsyQ `~u?}I uaaigls}I ~NIF~.LSgd ~.LN~S~ SOON ~5~1~`d salon ~u?nnoiio; aql ~q 400Z taquiaoaQ3o,Csp ~Si aql uo piaq i?ouno~ ~3?~ Egol¢seS ag33o ~u?laaui .isin~ai s ;s paldops pus passed ssnn uoilniosai ~u?o~aio3 pus anogs aq,L •apoo lsazalu13o la?~uo0 aq3 u? suo?lcsod pa3su~csaQ3o lsti acp of pxsog auoxsg aul pus siauusid ~3?O P~ Istog30 Bu?pimg3o suotltsod33sls PPs of iapi uocln osaTgiquaure ~ laiau pagosus luaumoop aql ql?n+ olaiaul ,$„ 3?q?Lixg aosidai of 990-ZO i 2I P 4 u saop s~o3sreS 30 ,S3?O ag33o I?ouno0 ~l?O atg lsul `Q$A'IOSd2I .LI ~g ~I0,3~IdH.L `MON •u?aiaq; suo?lod pa3suStsaP3o is?i ag10l PaPPs aq pinogs pzsog auoxsg ayl pus suo?lcsod isuo?3?pPs iszanas lsu; pau?uualap pus apoo aql pama?nai ssq ~3?~ aql `S`~'d2IdHM pus `.apoo 3saia3u13o to?~uo~ ag33o rnacnai o?pouad saimbai (,.Odd3„) uo?ss?unuo~ sao?lasid lso?3?iod i?s3 aril `S~~iI~HM pus `.suo?3?sod33sls snouen pue uotss?unuo~ s,~Cl?~ a[n Sutpps ,Cq uotlniosai p?ss papuauts 990-ZO uo?lnlosag pus apoo lsaialu13o la?I~oO s~s~o3sseS 30 ~?~ aul paldops t i0-0 uo?lniosag `g~~~HM dQOR ,LS~IR.LNI 30 ,LOI'L~INOR &A7.IR RH.L 1SI (RIF'Og RAiO?I~H dH.L QAI~ S~~1C0'IdNid QRyf'AiOISdQ 30 ,LSI'I ~H.L OZ ONIQQ`~ 1Cg 990-ZO AiOI.LR'IOS~I ONIQIS~L~iV `~OO,L~'iIt'S 301C.LI0 ~H.L 30 'IIONROa 1C,LIR 3H.L ,30N Ai0I7,R'IOSd2I ~ -h0 'ON AiOI.LR'IOS~iI City of Saratoga Conflict of Interest Code EXHIBIT B DESIGNATED POSITIONS DISCLOSURE CATEGORY City Manaeer's Office Assistant City Manager A through F Public Works Department Public Works Director Parks Supervisors Public Works Supervisor Administrative Analyst Associate Planner Building Official A through F Community Development Department Community Development Director A through F Recreation Department Recreation Director A through F Administrative Services Deparhnent Administrative Services Director A through F Citizen Commission, Committees A through F and Boazds Arts, Finance, Heritage Preservation, Library, Parks and Recreation, Public Safety, Youth Hakone Foundation Board of Directors A through F (only those investments, business positions, and sources of income of the type which engage in business with the Hakone Foundation; and interests in real property within atwo-mile radius of any property owned or used by the Hakone Foundation) s;uauVisd ianszZ :3,Czo~ais~ s~?O - auxoaul :g.Czo~ais~ suso7 - auzoaul :Q ~izoSais~ suoq?sod ssautsng pue aucoaui :~ ~CzoBa;s~ ,CUadozdlsag :g,Czo~ais~ dtgszaun~o %Oi usgl zaisaz~ sluautisanul :Z-~ ~Szo~a;s~ dzgszaun~o "/opl usgl ssai s;uauusanui : i-y ~Czo~ais~ S~RIOO~,L~O ~IRSO'I~SIQ OZ 1C~}I •apo~ isaza;u13o;a?duos s?q; ss uo?;gaol pus zauusui auiss aql u? uo?laadsu? o?ignd zo; pau?s;az ~iq iisgs pus pzoaaz o?ignd s s? notisu?uua;ap s,za~susi~i.C;?~ aqs 's;uauzazmbaz amsolas?P3o;ua;xa aq;3o;uauia;s;s s `uo?;duosap;sq; uodn passq `pus sa?;np s,;usllnsuoa aq;3o uo?;duosap s apnlau? Ilsgs notisucuualap ua;;unn ganS •uo?;oas s?q; u? paquosap sluauzazmbaz amsolasip aql q;?nn ~iiducoo ~IIn3 0; pannbaz;ou s? sngl pus adoos ut pa;?ut?i s?;sq; sa?;nP3o a~usz s uuo3zad o; pang s? „`uo?;?sod pa;sub?sap„ s q~noglls `lus;Insuoa zsinonzsd s;sql But;um u? autuua;ap ~isui za~susinl ~l?~ aqZ :uo?is;?uz?i ~u?n~oiio3 aq; o; loafgns apoo aql u? ,Czo~aisa amsolos?p;sapsozq aq; o;;usnsznd asolos?p Ilsgs s;usllnsuo~* *s;usllnsuo~ zagip (s~o;szsS 30 ~;?~ aql ,iq pasn zo paumo ,CUadozd Pius 3o sn?psz al?ut-onnl s utgl?n~ Su?pnlou? `uo?lo?psunC aql u? .S;zadozd Isaz u? s;saza;u? `.,CUadozcl isaz3o alas zo uo?;tstnbas aql zo uo?;onzisuoa `;uautdoianap pull u? a~sSua qo?qnn adrC; aq; 3o auioou?;o saamos pus `soot;?sod ssau?snq `sluauiisanu? asogl ~iiuo) d uSnozq; y (s8o;szsS 30 ,i;?~ au; ~iq pasn zo paumo ~zadozd ,Cos 3o sn?psz al?uc-one s u?q;?m ~u?pnlau? `uo?;otpsunC aql u? ~Sizadozd isaz u? s;sazalu? `.~adozd Isaz3o alas zo uoc;?s?nbas aql zo uo?langsuoa `;uauzdolanap pull u? aSsBua go?gn+ ad~il aqx ;o auioau?;o saamos pus `suo?;?sod ssau?snq `s;uaui;sanu? asoq; ~Ciuo) 3 q~nozq; y (sSo;szsS;o ~CU~ agl3o uo?la?psunf a~il3o szapzoq aq;3o sn?psz altuz -oml s unit?n~ azs zo `s~o;szsS;o ,C;?~ aq; 30 ,C;uogins Sutsuaa?I zo;?uuad `,Czolsin2az aq; of;aaCgns azs qa?qnn autoou?3o saamos pus suotllsod ssau?snq `sisaza;u[ a;sisa Isaz `s;uauilsanu? asot(;l ,Cluo) d gSnozq; y zo~SanznS ~;?~ ;us;insuo~ isotugoaloa0 ~;?~ ;suogzy ~C1?~ slur;Insuo~ SARATOGA CITY COUNCIL MEETING DATE: December I5, 2004 AGENDA ITEM: ~7 /~ ORIGINATING DEPT: City Manager's Offce CITY MANAGER: ~"J lr""~ PREPARED BY: DEPT HEAD: SUBJECT: 2005 Hazardous Vegetation Program Commencement Resolution RECOMMENDED ACTION: Adopt resolution. REPORT SUMMARY: The attached resolution represents the first step in Saratoga's Hazardous Vegetation Abatement Program administered by the Santa Clara County Agricultural Commissioner's Office. The Commission has determined that the parcels in Saratoga on the attached list have excessive vegetation growth which is a fire hazard or otherwise noxious or dangerous. It would be appropriate at this time for the City Council to adopt the resolution setting the public hearing for hazardous vegetation abatement for January 19, 2005. Debbie Carver, Program Coordinator/Office of the Agricultural Commissioner, will be attending the meeting to answer any questions Councilmembers may have on this topic. FISCAL IMPACTS: No fiscal impact to the City of Saratoga if the resolution is adopted. Santa Clara County recovers its costs from the administrative portion of the fee charged to property owners. CONSEQUENCES OF NOT FOLLOWING RECOMMENDED ACTION: The County could not perform hazardous vegetation abatement. It would be necessary to depend upon property owners to take care of their own abatement. ALTERNATIVE ACTION: N/A FOLLOW UP ACTIONS: The County sends the property owners of the parcels notices informing them that the hazardous vegetation must be abated, either by the owners or by the County; when County abatement will commence if work is not performed by the property owner; and how they may present any objections at the public hearing. The public hearing is noticed in the Saratoga News as well. After the public hearing, the Council passes another resolution ordering abatement on properties whose owners did not object or whose objections the Counci] felt were invalid. siaared3o ls?Z - ~ 3uauztlaelly szaumo ,iuadozd oI as?loN - S luauttlaelly uognlosag- y 3uaunlaeuy : SyAI~L~IH~~',L,L`~ szaumo ~Sytadozd palaa33e a0.33° Iie of saa?lou lno I?euz II?m ,Cluno~ aqs 'n'tei ~0. Paztnbaz se b00Z `ZZ zaquzaaaQ uo smal.I >? o3ezeS aql u? patlstlgnd aq Iltm 8u?zeag atl0.nd 3o aat3ol.I F/ :,LO~.LAiO~ ~I'IgRd QAi~ OAiI~I.LOAI `~AiISI.L2I~AQV sa[ytadozd asotll uo sua?I ~uuelaap uo?3nlosaz a sassed `suoilaaC0.o ,Cue 2u?zeatl zage `Itauno~ aql pue `p?ed uaa0. Iou aneq sII?q luautalege asotlm satuadozd 30 is?I ¢ ultra I?auno~ atll sluasazd ~Cluno~ aql uagm `zaununs lxau aaeld a~Iel sdals Ieut3 aqy RESOLUTION NO.04- RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SARATOGA DECLARING HAZARDOUS VEGETATION GROWING ON CERTAIN DESCRIBED PROPERTY TO BE A PUBLIC NUISANCE AND SETTING A PUBLIC HEARING WHEREAS, hazardous vegetation is growing in the City of Saratoga upon certain streets, sidewalks, highway, roads and private property; and WHEREAS, said vegetation attain such growth as to become a fire menace or aze otherwise noxious or dangerous; and WHEREAS, said vegetation constitute a public nuisance. NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Sazatoga, as follows: 1. That hazardous vegetation does now constitute a public nuisance; 2. That said nuisance exists upon all the streets, sidewalks, highways, roads and private property, more particularly described by common name or by reference to the tract, block, lot, code area and parcel number on the report prepazed by and on file in the office of the County Fire Mazshal; 3. That it is ordered that Wednesday, the 19th day of January. 2005, at public hearing during a regular meeting which will begin at 7:00 p.m. in the Saratoga Civic Theater, 13777 Fruitvale Avenue, is hereby fixed as the time and place where objections to the proposed destruction and removal of said vegetation shall be heard and given due consideration; 4. That the County Fire Marshal is hereby designated as the person to cause notice to be given in the manner and form provided in Article 15, Chapter 7 of the Sazatoga Municipal Code, and as the person to hereafter cause abatement of such seasonal and recurring nuisance. The above and foregoing resolution was passed and adopted by the Saratoga City Council at a regular meeting held on the 15`h day of December 2004, by the following vote: AYES: NOES: ABSTAIN: ABSENT: Kathleen King, Mayor ATTEST Cathleen Boyer, City Clerk it'sennx iaiad :anpnaaz~ Aluno~ ssmx z1"t °N ~11¢a8 1 sawet'yznpap, a,ad -opeieyd ew¢Ig 'aa'ep'j Ple°Od :vosl.uadn$ Jo pueog -salUadad paoua;/pa~lool of tilua pue ssaooe uo uollewJOlul pue 'dlysJaunno (y.ladad of sa6ueyo se yons uollewJOlul sn ap!noJd of pasn s! w.lo; slyl "t(}Jadoad Jnod;o aoueualwew 6ulpJe6aJ suollualw Jnot( pueisJapun ann leyl os wiod lay pasohua ayl wn1aJ pue alai woo of awll ayi a>le} aseal `weJ6oJd slyl Jol uo!leJedaJd ul •Jago;ap y6noJyl sunJ Jipea!dA; yalynn `uoseas aJ!; ;o uo!;eJnp ayl Jo; sp~epuelS Ala;eg aJld wnw!u!lN ay; 6u!we;ulew pue uo!;a!ps!Jnf Jnot( Jo; aullpeap ;uawalege ay; of ~o!Jd (aJnyoaq pasoloua aas) spJepueiS ~la;eS aJ!d wnw!u!y~ of 6u!pJ000e ;IasJnot( ~I~onn luawalege ayl 6u!laldwoo Jlq slsoo Ile pone uea no/~ '6wlaaw ayl of Jo!Jd step aaJyl lseal le (Jalua~ olnl~ ayl le ~Iiso!dt(1) uollo!pslJnf Jnot( t(q paglJasaJd uo!leool a 1e palsod aq ll!^n 6u!laaw isyl !o aleP ayl to aolloN •uo!lo!ps!Jnf Jno~( t(q sa6Jeyo ayl to uollewn}uoo 6wnnopo; illq xel t(Uadad Jnot( uo luawssasse le!oads s se papnpw aq p!nn lunowe leloi ayl 'lsy aolJd payoelle ayl w pallelap aJe saa} asayl'aa; angeJlslulwpe t(luno~ a s! luawalege }o lsoo ayl of Poppy 'swaouoo leluawuoJlnua pue t(UadoJd Jnot( ;o sollslJaloeJeyo IeolsRyd ayl 6uuaplsuoo luawalege }o poylaw t(Ilsoo lseal ayl asooyo plnn t(luno~ ayl 'JO1oeJluoo t(luno~ a t(q palaldwoo >IJOnn leyl ansy pue `~IJOnn luawalege tGessaoau Ile pue t(ue JapJO p!nn Aluno~ ayl `uolloadsul ayl Jalltl' 'uoliolpslJnf Jnot( Jo; aullpeap ayl o} JoIJd ~iJOnn t(Jessaoau ayt alaldwoo of t~l!I!q!suodsaJ Jnot(;o not( anallaJ lou saop aollou slyl •uollolpslJn! Jnot( Jol aullpeap luawalege ayl Jal}e w6aq plrn suolioadsul •(aJnyooJq pasolaua aas) spJepuelS t(1a;eg aJld wnwlullnl of 6ulpJ000e spJezey to paJealo uaaq sey t(UadoJd ayl lou Jo Jaylaynn aulwJaiap of t(UadoJd Jnot( }o uo!loadsul us wJOyJad of `mel alels t(q pue `sa!1!o ayi yi!M loeJluoa sl! Aq pazlJOyine aq II!M t(luno~ ay! '6uueay oygnd ayi 6uunp dUadoJd Jnot( Jo; panadde s! weJ6oJd luawa6euelnl ualela6a~ snopJezeH ayl 11 ~ainpayos luawalege payoelle ayl w pap!nad aullpeap ayi of JolJd t(UadoJd Jnod woJ; sugap/uo!ieia6an snopJezey-aJg anowaJ not( is41 luawaJlnbaJ ayl of suo!1aa[go due asleJ of not( Jol t(1!uniJOddo ue saplnad 6uueay ollgnd ayl •spaann t(alsap of aollou payoelle ayl ul Paiels aoeld ayl le pue alep ayl uo play aq p!nn 6uueay ollgnd ayl •sugap algllsngwoo Jo uo!lela6an snopJezey t(us anowaJ o} not( aJlnbaJ of JapJO luawalege ue Japlsuoo JayUn; of 6uueay ollgnd s 6ullonpuoo Aew!leyl auo sent(lJadad Jnot(p6uueloalp olinlosaJJe 1doPe II!nnoio paldope seyluoyolpsdlJnfeiino,~ vollewJO}w Jaylo Jo uo!leo!;!Jelo Jo; sn peo of alel!say lou op pue 't(pnlaJSO uo!lewJO;ul ayl peal of nog( a6eJnooua a/N •weJ6oJd ayl to Ued se not( of la~loed aollou pue uo!lewJO;ul slyl 6ulplnad s! ttluno~ ayl •aJg alglssod woJl 1! 6ulpunoJJns sale ayi pue t(lJadad Jnot( loalad of weJ6oJd luawa6eueW (paaM) uollela6a~ snopJezeH a aleJado of eJel~ elueg;o t(luno~ ayl 41!M PaloeJluoo sey 'aollou payoelle ayi w palsls se 'uollolpsunf Jno~, 'Jaunnp AUadoJd Jead Sa33M 31b'9t/ Ol 3O11ON 1Nt/l~fOdWl b00Z',s[ Jagwaoa4 094Z-98Z (80b) ~d Sb [ £-Z8Z (80b) auol!d Z f [S6 eJ `aso[ ueS [ 8u!pl~ng `anpQ ~aBJag £SS[ uonetaFan snopJezei{;o uo!s!n!Q tuawa3eue}~[ aaJnosa~[ pue amt(nap3y;o luawUedaQ ,Caua2y saaJnosal} letuawuoJ!nug ~.~el~ ~~ues 30 ~~uno~ If we do not receive this information, you will have consented to the entry of authorized personnel on your property for inspection purposes and for any necessary abatement; and, in the case of locked properties, you are consenting to county contractors accessing your property using whatever reasonable means are necessary. If you designate in your reply that you intend to abate the weeds yourself, you are expected to complete the abatement before the deadline listed on the abatement schedule and maintain fire safe conditions for the duration of fire season. Responding that you intend to provide maintenance yourself does not release you from this responsibility to have the maintenance completed before your deadline and repeated as necessary to maintain Minimum Fire Safe Standards. County contractors will proceed to abate hazardous vegetation as necessary after the deadline for your jurisdiction. Enclosed you will find the following information: / A Reply Form specific to your property. Please complete and return promptly. / A Notice to Destroy Weeds informing you of an upcoming public meeting that you must attend if you have any objections to the proposed removal of hazardous vegetation or debris from your property. / A Hazardous Vegetation Management Program Schedule for your city and a current County price list. / A Brochure about the Hazardous Vegetation Management Program. Please be aware that any abatement performed by the County contractor must be in compliance. with all applicable environmental protection regulations. If your property falls within an area designated as possible habitat for burrowing owls or any other protected species of bird or animal, the methods of vegetation clearing may be regulated by specific laws or local ordinances. If you are no longer the owner of the property identified by this mailing, please notify the County immediately. If you sell your property after the date of this letter, failure to properly notify the new owner may make you liable for all hazard abatement charges assessed to the property. Our goal is voluntary compliance with the Minimum Fire Safety Standards, and it is our objective to ensure that all properties are safe from fire at all times during the year. If you have any questions about your property or need on-site advice to help you achieve compliance with the Minimum Fire Standards, please call the Santa Clara County Hazardous Vegetation Management Program at (408) 282-3145. Si cerely, ' ~ ) ~~VV Greg Van Wassenhove Agricultural Commissioner County of Santa Clara (nano) •baS 7~ I686! suo:JaaS apo~ rt1a,{nS pun NJInaH ntu.~ofitn~ rCq pa.~tnbaa si aotlou stgl .~of'Jnuuo/'puo aBnnSunt aq•L •uo?3ezap?suoo anp uan?S pus pzsaq aq [[?nn suo?3aaCgo zcagl uagn~ `pzsaq aq usa za33eut aqi ss za}[eazag3 uoos se zo `•m•d OO~L 3s `SOOZ `4361 ,Genuep `BspsaapaM uo p[aq aq o1 `s?uzO3?(sO `e8°leze a~ a ou ap;n3?~3 LLL£i 3s IIeH ~3?O 3o szagtuet1O [?aunoO `[?ounoO ~C1?O agl3o ~u?3aauz a puaus o3 P 3; ,Cgazaq aze 3uauia3ege agues?nu pasodozd ay3 03 uo?3oaCgo ,Cus Bu?neq szaumo ~zadozd [[y 'paloa[[°a aze saxe3 p:d?o?unuz [szaua~ gan[m uodn [[oz xe3 ixau aq3 uodn pa3oall°o aq IITA1 P~ P?ed I?lam spue[ zo s3o[ Bons uodn ua?[ s a3n3~3suoo [[[n+ is°° gons pue panotuaz aze spaan~ p?es `qo?qm 30 3uoz3 u? zo `papua3xa ss;oazag3 sau?[ 30[ aq3 uaan+3aq pue ,C3zadozd guns spu?gaq `,Cue 3i `s,Ca[[s pue 3uoz3 u? 3aazls - at113° 3lsq-auo Su?33nge aq1 pus ,C~zadozd nag3 uioz3 sisua3eut zag3o zo qs?ggnz zo gsnzq zo spaan+ gaps I[e ,Coz3sap pus anouiaz `,Ceiap 3no43~n` `Itsgs szaumo ,CUadozd leg3 N~AI~J 2I3H.L2If13 SI 3OI.LON •3oazagl uogon-Tlsap pue [enoutaz aqi ~q Pa3ege aq 3snuT 4o?u^~ `aoussmu oc[gnd a sa3n3?lsuoo `laaz3s 3uaosfpe aq3 uodn zo `,C3zadozd mo,C uodn ~ut3s?xa `pagpasap zagsazaq se s[sua3sui. snozaSuep zag3o zo suol $o ~s~qo `asn3az `tis?ggnz `spaan+ leg3 ~uue[aap uo?3niosaz iaPuiaoa I?uo 3e~ ~?O aq3 `apoO ~C3?O S ag33o 9 za3degO 3o II a[o?>.~ 03 3uensmd `b00Z `S i q Q ~ N3AI`J Ag32I3H SI ~OI.LOI~I spaaM ~(oa~saa o~ aoi~oN S I H~I.L TRA IS SARATOGA WEED ABATEMENT PROGRAM SCHEDULE January 7, 2005 Public hearing to consider objection to Abatement List. April 1, 2005 PARCEL ABATEMENT DEADLINE Parcel must be free from hazardous vegetation by this date or Inspector will order abatement. July/August, 2005 Assessment Heazing date to be scheduled by City Council. 2005 COUNTY CONTRACTOR'S WEED ABATEMENT PRICE LIST Prices INCLUDE a 150% County Administrative Fee A) Disc Work** PARCEL SIZE: 19` Disc + 2"a Disc =Total Discs 0-12,500 sq.ft. $468.75 12,SOlsq.ft.- 43,560sq.ft. $487.50 Larger than 1 Acre $468.75 $]56.25 $625.00 $162.50 $650.00 $156.25 $625.00 (Per Acre) * * It is required that parcels be disced twice a year. The cost for the first discing is higher due to additional work normally required during the first discing. B) HANDWORK $93 75 PER PERSON, PER HOUR C) FLAIL 6 Foot Mower $225.00 PER HOUR MOWING 12 Foot Mower $287.50 PER HOUR D) LOADER WORK $275.00 PER HOUR E) DUMP TRUCK $275.00 PER HOUR F) BRUSH WORK $87.50 PER HOUR G) BOOM MOWING $325.00 PER HOUR G) DUMP FEE 100% Added to orders with debris removal at 100% of the dump site charge. *Please note-this program does not offer herbicide application as a method of abatement (over) Fold Here First Return Address Hazardous Vegetation Management Program Office of the Agricultural Commissioner Environmental Resources Agency 1553 Berger Drive, Bldg. #1 San Jose, California, 95112 Fold Here Second Use Tape To Secure 2005 Return Reply Form ~ORTANT: Please complete this form and mail back to the Agricultural ,mmissioner's Office no later than JANUARY 15, 2005. Thank you. SAGARCHI ENTERPRISES INC ET AL 44120 HUNTER TR FREMONT CA 94539-62'10 SAGARCHI ENTERPRISES INC ET AL T RA: 15002 Please check the box that applies for each parcel (see exolanations belowl: Parcel Number Site Address A B C 389-14-037 13089 QUITO SA pt I am no longer the owner of this property, and the new owner information is listed below. Please return Reply Form immediately. ' ' intend to maintain this parcel in a manner consistent with the Minimum Fire Safety Standards from April 1, 2005 through the end ofl e fire season. All parcels on the abatement list remain subject to inspection to ascertain compliance. Non-compliance will result in .ne abatement of weeds by the County contractor and the resulting charges added to the property tax. I request that the County Contractor perform weed abatement work on this parcel. Charges for this work will be added to my C) property tax . Work may commence on or about March 1st, 2005. 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O j O O O O O O O O ~ V V V V A O V V V V O V O V O -+ A V O N c0 V O V O W N V O V O V O V O W V O A O t0 O v7 O W O V7 W ~ W ~ O (O O .~ O W (O f0 (O N t0 O Ln W CT (S7 Ln Cn O Ut W ~ (V N W O ~ d O N ~ ~ A N O (WJl W W O 000 W W ANA W W A T W W V N (T N O O W W O V O V W O tD ~ W W A W C y Z z m A C7 ~ O~ n3i ~m~ z~ On; Tm: ymi ~-Zj~ 0 m n Q 1 ~ I r o N M O V M ~ O O ~ ~ O OOi f0 N a O N 0 O 0 ~ 0 O o (h v~ ~p o p 0 O 0 O 0 ` i O 0 O 0 0 d ~ ~ a N o ~ rn u~ rn ~n rn ~n w in rn ~ ~n rn ~ rn ~n rn in rn r> rn v~ rn ~n rn ~n rn U U U U U U U U U U U U U U F y ¢ ¢ ¢ F CQ'J O Ca'J O aU' O Ca'J O W 0 CQ7 O ~ O g Q } FQ O ~ ~ ~ O ~ ~ QQ ' ~ ~ Q R Z ~ ~ Z F V 2 !n ~ C'J fn y J (A W LL R (n fA fA (A !A ~ f/) fA E ~ P Q a a ~ ~ ~, ~ ~ a O Q Z O U U c E Z w ~ Q p Q U Q w O O Q a O ~- ij 0 c W Z 0 y ~ Y Q Y fA ~ J ~ O ~ Z W W W ~ W d' w Z > ~ a c'n a = a m m m ~ ai O ~ LL c 0 Q a a c ~ O f00 O O ~ O r U LL7 N T ~ O1 ` N ~ N O O i O N W ~ O ~ N Q~ O Q 7 r ~ N r r r V ~ ~ r r C ~ N d1 Z ~ W Q qty U ~ ~ a W w ~ W ~ 3 w O E a U LL W Z O Z O ~ } Z W m ~ ~ F- Y H 7 W W ~ 4 ~ ~ i'ud° W~~ U m Z Z O ~ Z W Z O ~ U ~+' c ~ Z a p m ~ ~- z o z o 0 U O x Z ¢ V m V G Q ~ S ~ h Q Z p Q 2 ~ m ~ p ~ Z ~ W c R' ~ U' ~ J ~ '~ z H > ~ Q 2 Q > ~ ~ ~ W ~ ~ Q fn = w Z w ~ ~ W y L U m a = F- m z U ~ D Z (7 Z ~ 0 x ~ p C~ U U ~ O Q ~ m m ~ U ~ J Y Y ~ ~ ~ ~ ~ N c0 C I~ N ~ M M N ~ O M V M r ~- O O O O O O O O O O O O O O O O i i ~ ~ ~ ~ N 4 Q O O N N I~ r O O O O O O O O p p p O O O O O O O ~ ~ In In LL7 lL) tL1 In 4~ ~ In 41 l(1 In In 1n ~ D Z O U ~ ~ O O O ~ ~ Q Q D ~ J ~ O Z 2 Y O O z U O= w 0 ~j U U~~ w= W W ~ p QVQ Z ~ 2' d' 0.' W' ~ Z J J J Q W W > a a a as a ai m m c9 U f a y H O W O W O ~ N r r ~ N OMD O Obi a~0 O ~ O aO 01 m N N y ~ N ~ ~ ~ O QI m ` r ~ N w 9 O d a 0 SARATOGA CITY COUNCIL MEETING DATE: December 15, 2004 AGENDA ITEM: /~ ORIGINATING DEPT: City Manager's Office CITY MANAGER: ~~/i--`~- PREPARED BY DEPT HEAD: SUBJECT: Commission Attendance Records RECOMMENDED ACTION: Informational only. REPORT SUMMARY: Attached are the City Commission attendance reports for the entire year of 2004. FISCAL IMPACTS: N/A CONSEQUENCES OF NOT FOLLOWING RECOMMENDED ACTION: N/A ALTERNATIVE ACTION: N/A FOLLOW UP ACTION: N/A ADVERTISING, NOTICING AND PUBLIC CONTACT: N/A ATTACHMENT: Attachment A -Commission Attendance Records 2004 nod ~C.n?y~ `ioi,is,y i 130 8 qog `,izg Lao L i i 3° Oi EsiZ `?a~;eye ap is?~uod ~iuag `xaad b3o Z aa7 `,teziny~ i i 3o Oi u3?pnp `Xao~ L 30 5 uuy ~izey~? `uosiapuag b3° £ ~iasiZ `uat3isg i i 3o i i i i 3° i i ?iefcreiaa~ `xeumaiun-~ :papas;;~ sum;aay~? aaQOiss?mwo~ t~00Z aaQuzano~ - ,~.~enuep shut;aaL~i Iniaads pue .~~in~ag p.~oaag aaunpua;~~ uotsstuiuro~ s~.~~ Finance Commission Attendance Record July 1, 2004 -December 31, 2004 Commissioner Hughes, Jim Allen, Richard Narain, Ajay Tennant, Alex Ruebensen, Bart Siegler, Norm Chin, Simon Meetings Attended* 8 of 12 llofl2 9of12 10 of 12 llofl2 5 of 12 10 of 12 *No attendance record for June 2004 meeting. 930 9 uzuz~M u~ag L 3o S a~poQ ~zpu~s Lao S uapno7 qog 0 i 3o L iii?uzzapnno~ uzoZ 0 i 30 8 op~zuo~ in~d ii~~u?jj~g s?i~ud Oi 30 8 xaad ski??M £ 30 £ Oi 30 6 ~Cai?~g n?a?z~~d ~ 3° £ x?u~adaox uzzoN :papua;;~ s u-~aay~ :.~auo~ssiuimo~ t~00Z `L aaquzaaaQ-~OOZ `i ,Lrenu~r p.~oaa~ aauepua~~~ uoissiLUwoa uoi~~naasa.~d a~~~i.~aH Library Commission Attendance Record Attendance January -December 2004 10 Regular Meetings 2 Special Meetings Commissioner Number of Absences Note Manzo 3 Off, Oct 04 Chandra 2 Off Sept 04 Cross 1 Foscato 4 Off Aug 04 Gipstein 0 Grover 4 Johnson 3 Off Oct 04 Nilan 0 Started Sept 04 Lemmon 0 Started Oct 04 Thirumale 0 Started Oct 04 pasnaxa saanasge [[~~. Zi 3° Zi uto,i, `dnxnos Zi 3o i i auud `TUmbuzs 93o S asiuaQ `$.zagPlorJ Zi 30 6 ,Czo~a.~~ `sa~e~ £ 3o Z ~ia~ud `zatzsz3 £3o Z ~zpuEs ~a~PoQ Z i 30 8 uz~o~ `iaiuztaQ 930 9 xzzy~ `usuzd~u~ Zi 3o Zi ~3?A `oun.ig :papua;;~ s ut~aay~ :.~auoisstuiuio~ b00Z `T£ .~agtuaaaQ-~OOZ `I ~~nuep paoaag aau~pua~~~ uotsstu~u.[o~ uoi~~aaaag ~ s~a~d COMMISSION MEETING ATTENDANCE RECORD Date: December 15, 2004 Commission: Planning Commission Period Covered: January 2004 -December 2004 Number of Scheduled Meetings: 21 Regular Meetings Number of Special Meetings: 0 Special Meeting Commissioner Number of Absences Date Garakani, Mohammad 2 1/28, 7/28 Hunter, Jill 3 1/14,1/28,11/10 Nagpal, Susie 0 Schallop, Michael 4 2/11, 5/12, 9/22,10/27 Uhl, Mike 8 1/2/, 2/25, 5/12, 6/9, 7/28, 9/22, 10/27,11/10 Zutshi, Rutchi 2 4/14, 6/23 Term Started Apri12004 Rodgers, Linda 1 7/28 Term Ended Apri12004 Barry, Cynthia 1 2/25 Submitted Secretary to the Planning Commission b0/L/Z i b00Z ~itnf u22aq uua,I, :a;oN b00Z i?-Idy uzSaq uua,i, :a;oN ~OOZ Ludy uz~aq uua,i, :a;oN saauasgy Z uznequauuaZ aiiagesI saauasgy 0 uosuzms uti[og saauasgy p pzegam~ ,t~~ad aauasgy i au~}i qa;ty~ saauasgy 0 a;ueure;sng jaegaty~ saauasgy 0 is;satg ulauuax aauasgy i Ii~$ultl~g a~i~ug ~b00Z zaqutanoN - ~C.ienuEr h00Z P.~oaag aauepaa;;y AiOISSIIA~L~iO~ 1i.L~3yS ~I'IgRd Youth Commission Attendance Record July 1, 2004-December 1, 2004* Commissioner Meetings Attended Arunkumar, Amit 3 of 3 Baker, Phil 3 of 3 Brown, Jen 3 of 3 Burke, Kelly 3 of 3 Byrne, Michael 3 of 3 Justin El-Diwany 2 of 3 Gupta, Tanya 3 of 3 Maltiel, Tami 3 of 3 Pramink, Pratik 3 of 3 Rezalii, Elli 3 of 3 Schwartz, Elise 3 of 3 Sclavos, Ted 3 of 3 Shephard, Steven 3 of 3 Wu, Debroah 2 of 3 *The YC have only had 3 official meetings (September, October, November) as of 12/6/04 SARATOGA CITY COUNCIL MEETING DATE: ORIGINATING DEPT: December 6, 2004 City Manager's OfTice PREPARED BY: Lorie Tinfow, Assist. City M¢r. AGENDA ITEM: CITY MANAGER: ~j v DEPT HEAD. ~^-~ SUBJECT: Correction to Saratoga Employee Association Memorandum of Understanding RECOMMENDED ACTIONS: Adopt the resolution approving the correction to the Saratoga Employee Association Memorandum of Understanding for July 1, 2004 through June 30, 2006, and authorize the City Manager to execute the corrected MOU. REPORT SUMMARY: The language in section 7. Disability Coverage of the MOU for the Saratoga Employee Association was inadvertently changed from the previous agreement. Staff has been unable to determine how or when the mistake was made. However, there was no intent or agreement to change the section and staff requests Council approve the corcection. The attached Memorandum of Agreement highlights the corcected section. FISCAL IMPACTS: N/a ALTERNATIVE ACTIONS: N/a FOLLOW UP ACTIONS: Staff will correct the disability coverage section of the memorandum of understanding and execute the agreement. ATTACHMENT: ^ Resolution adopting the City of Saratoga Memorandum of Understanding for Wages, Employee Benefits and Conditions of Employment ^ Copy of corrected Saratoga Employee Association Memorandum of Understanding for the period July 1, 2004-June 30, 2006. ~gZO ~I,I.IO `za~Sog uaaitge0 ~,LSg.L.Lb' 2I0~`dY~? `rJAII?I Ngg'IIq.L~I ~,LI~I~S~' ~SgON ~S~t~ :a;on Sutnnoilo3 aq; ~q `b00Z `zagwaaaQ;o ,Cep y~S i aql uO Plaq n$o;ezeS 3o iiounoO ~?~ aq;;o Su?;aaui zein~az a 1E pa;dope pue passed seen uo?;niosaz ~u?o3azo3 pun anoge aqi, •panozdde ~Cgazaq s? `b00Z `a~f 30 ~,9i aq; Pa~eP `~u?pue;szapuf13o uznpuszoway~i pa;aazzoo au;3o suoi;?puoo pue suua; aq;;ezi; QgA'IOSg2I ,LI gg `g2IO3d2IRH,L `MOAT •pzsnnzags;ou pus `;aa~a ut su?ewaz uouniosaz s?q; ss aw?; o0 ouad angaa auap ~~uuntas~ ;ezeoS ;as se sa?;np pus s;qSu;uauUCoidwa gans anszi IIegs uo?;niosaz aq;3 p 33 ~ P 30 ~I~ aq;;o aa,Coidwa ~Cus ;sq; `~Css o1 s? ;sqZ ';oa33a pus aazo3 IIn3 u? sr uoT;niosaz aq; 3uunp ss pouad gans usq; zaq;o pouad e puo~iaq ~u?pua;xa;uauz,Coidwa;o;oez;uoa ,Cue 3o swza; ss 3oazaq suo?s?nozd au; 30 Pius Tunis?iqe;sa zo 2uT;eazo se panz;suoo aq iiegs pause;uoa uiazaq ~u~oN •aw?; o; aw?; wozl itaunoa ~Cl?O aq; ,Cq a~uega pus uo?;eag?Pow o;;aaCgns s? pus s3o3szsS 30 ~C1?~ aq; 30 ,Cagod Bu?;s?xa;o uo?ssazdxa us s? not;niosaz snit •e~o;ezeS;o ~?R ay; 3o suo?;niosag snousn saasidaz uo?;niosaz stq; `Sy~IgHM pue `•b00Z `9i aw'f pa;sp ~wpus;szapun;o umpuszowainl s u? pag?Dads aze gacgnn 3o iie `ygS ~Cq pa;uasazdaz saa~Coidwa zo3 `9002 `0£ a~f zi~nozq; `b00Z `i ~Inf $u?LnT?~aq Pouad aq; zo3 sza~sw za~o pus s;gauaq `sausiss ut saSusga 3wpze~az Su?pue;szapun us pagasaz aneq ygS aql P~ ~?~ agl3o san?;e;uasazdaz aq; `Sy~IgHM pus `.sza~ew zaq;o pus s;gauaq `sausies o; sa3usga pus suo?;sag?pow zo3 siesodozd ~unuaauoo `(ygS) uo?;s?aossy saa,Coidwg sSo;ezeS aq; `uoueznzeSzo an?;e;uasazdaz pazwsSzo aq; q;cm paua3uoo pus;acu seu `,hsi a;e;S o;;usnsznd pus san?;s;uasazdaz pa;eu~?sap s;? q~nozq; `ego;szeS 30 ~i;?O aq; `S~'giIRHM 9002 `0£ ~AIRf H9ROiIH,L b00Z `i A'IRf QORI~d dH.L ZIO3 AiOI.LyIROSSy Sgg1C0'Idllig VOO.Ly2IyS gH.L QAi`~ ~I.LIR RH.L AIR~11.Lgff OAIIQAiy,LS2IgQAiR 30 yii[IQA?y21OL~idL~i gH,L OAIISIAd2I yOO,LyiI~'S 30 A.LI~ gH.L 30 'II~AIROR JC.LIR gH.L 30 AiOI,LR'IOSg2I ~' •oAl Alolinzos~x CITY OF SARATOGA MEMORANDUM OF UNDERSTANDING FOR WAGES, EMPLOYEE BENEFITS AND CONDITIONS OF EMPLOYMENT INTRODUCTION This Memorandum of Understanding (MOU), or "AGREEMENT", dated June 16, 2004, is between the City of Saratoga through its designated representatives, hereinafter referred to as "CITY" and the Saratoga Employees Association (SEA), hereinafter referred to as "ASSOCIATION." This Memorandum of Understanding complies with the provisions of the Meyers-Milias-Brown Act, as contained in Section 3500, et seq., of the Government Code of the State of California in that the employer-employee representatives noted herein did meet in good faith and did reach an understanding on those matters within the scope of representation. This Memorandum of Understanding also complies with Resolution No. 509-2 relating to employer-employee relations, and Resolution No. 489-2, establishing the procedure for meeting and conferring with recognized employee organizations. II. GENERAL CONDITIONS A. Personnel Rules and Regulations/Existing Benefits Continued This Memorandum of Understanding combines the elements of Resolution 85-9.132 adopted in 2001, and Resolutions 85-9136 and 03-006 adopted in 2003 with new terms negotiated in spring 2004. B. City Council Approval City Council approval of the terms of this Memorandum of Understanding is incorporated in Resolution 85.9-136 adopted on June 16, 2004. C. Total Agreement All ordinances, resolutions, administrative regulations, departmental rules and regulations, personnel policies and procedures, and management rights not specifically altered by this Agreement shall remain in full force and effect. This Agreement sets forth the full and entire understanding of the parties for the period beginning July 1, 2004, and continuing through June 3Q 2006, at which time the MOU terminates. All prior Memoranda of Understanding are superseded or terminated in their entirety. Except as specifically provided in this Agreement, it is agreed and understood that SEA waives its right, and agrees that the City shall not be required, to negotiate with respect to any subject or matter covered in this Agreement or with respect to any other matters within •;oy un+ozg-ssTt?yet-s3alay~t atp 3apun 3u?TnsSzE0.3o s;oaCgns d3o;spuETU a3s TloTgm s;TIBu asoq;3o as?azaxa aTB3o;osdun aTt; uo za3cTOa pus;aauT o; uo?;s~Tigo s;?3o ~3?~ aqi ana?ta3 tisgs atapzy stTt; u? ~utgloN •suonEtn3ag pTTS satng tauuoszad attt o;;aaCgns `pannba3 sE qof aril uuo3zad 0; ~}glgEIIl 303 30 `spun33o xoEt so xzonn3° ~[aE13o asnsoaq ~np uzog saa,Cotduza ana?tag 'L pTTE `.satng tauuos3ad aq3 PuE aousu?pzp tauuoszad aTt; `sn~st atgEO?IddE Tp?nn aouep3ooas u? sza~t3om aTnidcas?p as?m3aq;o 9 30 `s;T3auaq puE sassa3ou? ,C3siss ptoTiq;?nn `puEUTUda3 `a;owap `puadsns `a~zEgas?Q `.spzepus;s asoTp q;?n+ aouE?IduTOO annbaz o; pus `sp3spTTS;s ~?Isnb `o; pal?uz?I 1ou lnq `~u?PntaTn sp3EpTTS;s aaTTSUUO3zad aalotduTa gscigs;sg •S `.suoT;ouTO3d pTTe;uaunCotduca zo3 uo?;oatas zo3 sp3spTTS;s puE saznpaoozd aTp auTTU3a3aQ 'b `.pap?no3d a3s saaTn3as ~?~ Tto?gnn ~Cq tauuoszad3o punt pTTS `3aquznu `susaTU `spoq;aTU aq; aunuza;aQ '£ `.sao?n3as ~?~30 ~Szan?tap3o apouT pus `stanat `pzspus;s `azn;su aq; aunzua;aQ 'Z `.s;Tun ~_ ~t3onn;uan;T;suoa s;? pus;uaunuano~ ~3?~ 3o uo?;szTUS~zo aTt; !q?pouf puE au?uua;aQ ~ i :ol 3~Tz aril of Pa;?uT?t;ou a3s lnq apntau? s~Tt~u,C;T~ asaTt,t, •3TTaTUaaz3y snt~ ~iq uo?;s?ooss~ ag103 pa;us3S ~itssa3dxa;ou s;tt8u;uauTa~ETTeuT,Cus Tt;?M Pa;san s? puE `su?E;a3 `sanzasa3 ~?~ aq,L s~q$RI'~?~ •~ •uo?s?oap aTt;,Cq pa;aa33E aq;ou iisgs;uauTaa.T~y snt;3o 3apu?suTaz aTtl pus `uoTS?aap aTt; u? pagtaads ~t;oaztp;uauzaa3~~ snp3o uo?uod zo `uo?;oas `ato?;.TE agTOads aTp o;llddE ,Ciao tisgs uo?s?aap s,uTTOaa a uauTaal$ sTSnC;uo;uo uod so `TTOgaas~`ataLre ~CTTE3PITTOu Pus In3MStun PI q q l d ni13 umpus3ouzatnt3o~C1?P?isA •Q •;uauTaa3~~ s?q1 u? suo?s?no3d aTp d3sn 3o apas3adns tisgs `;uauTaazSy snt; o; ;uaTUTTOpdn paa3~E ~IpEni~TluauTpuaTUS us;daaxas 3 auTpuauuTS zaTt;o zo;uaTUa e;S tEg3a oN •suoTSTno3d pue suua; s;? tis 3o;uauTaazo3ua amin3 aTp u?;uapaaazd E a;n;?;suoa ;ou IIEgs ~CJ3Ed zaTt;?a ,Cq;uauzaaz8y s?g13o uo?;?puoa 30 `uua; `Tlasa30.,CuE 3o San[EM aTiZ •;uauzaaT~y snp3o uua; aq; 3uunp `suo?;Er;o~au3o adoos aq3 F. Salary Increase References Suspended All references to salary increases (including but not limited to merit, promotion, probation, and performance incentive) other than the 2% for FY 2004-OS and 2% for FY 2005-06 described below in Section III "A.Salary Ranges and Step Increases", and increased compensation as described in "B. Working Out of Classification" aze suspended and of no force and effect for the length of this agreement. III. SALARY ADMINISTRATION A. Salary Ranges and Step Increases Each SEA member shall receive a 2% salary increase effective July 1, 2004, and another 2% salary increase effective July 1, 2005. No other salary increases referenced elsewhere in this document shall be in force. The City of Saratoga classifies all miscellaneous positions according to duties and responsibilities, and a salary range is established for each job classification. There aze twenty-six steps within each range, and new employees are customarily hired at the entry- level salary, or the "1"step of the range. All regular employees will be evaluated on their anniversary date and will be eligible to advance up to eight steps annually in their salary range based on overall job performance. However, a regulaz employee must be on the job for at least nine months during the twelve- monthperiod preceding their anniversary date to be eligible for a performance review on their anniversary date. If a regulaz employee is not on the job for this minimum length of time, the performance review date shall be extended until such time as the employee is on the job for nine months over atwelve-month period. B. Working Out of Classification Non-management employees who are assigned by a Department Head or the City Manager for more than fifteen (15) consecutive working days in a calendar year to perform the essential functions of a position with a higher salary range than they are regulazly assigned shall receive increased compensation of at least 5% higher than their regular compensation. Out of Class assignments are temporary and shall continue as authorized by a Department Head or City Manager, but not exceed one yeaz. Upon completion of an out of class assignment, an employee will return to his regular job classification, salary range, and step. C. Performance Incentive Compensation Non-management employees who have remained at the top step of the same salary range for five years maybe eligible fora 2.5% salary increase based on an "Above Standazd" rating on their performance evaluation, effective on their anniversary date. Five yeazs after meeting the criteria for performance incentive compensation, qualified employees, that is employees who have remained at 2.5% above the top step of the same salary range may receive an additiona12.5% salary increase based on a second "Above Standard" rating on •smoq u? uo?30npaz a zo/pue `a~uez dzeles zamol a le tto?3?sod e o3 uo?1e0L3?ssel0az apnl0u? ue033°-lei s `uo?3tsoed ba Su?aq s8ufnl3 ff'd 03 uo?3?PPe tTi 33°~ei 03 l0afgns 3szi3 ag IIegs aa~iolduta zontas 3seal aq3 t •,Czo3s?q a0uetuzo3zad pus `sa?3?i?ge `a8palmou~l gof uo paseg ag pegs 33o~Csi `3uauAzedaP auies aq3 ui uot3e0g?ssel0 auzes aq1 sa?dn00o uoszad auo ueg3 azouc 1eg13uana aq3 uI 's?erg uo?3?sod e uo paunitta3aP ag ilegs s~o6eZ 's?seq 3uauaazedap ~q 3uaugzedap a uo apeut aq ll?M s33o~eli •s,(Ep •~puale0 bi 30 ao?3ou tununucut a uan?8 ag pegs 33°'Cei 03 3oafgns saa,Coldtua `algtssod 3ua3xa aq3 oZ 'uQ?ion OMTiO1°oE 303 anin`uoal sod z tjs ogziol ag ii1A1 uo?3?sod atl3 8u?ploq aa,Colduza aq3 `spucg 3 x a ezedas a ~Ceuc aa~iolduia ue `spun3 ~Ltessa0au sauio0aq 3? 3I '~l?O aq3 q3?^~` 3uaunColduta uzoz3 p 3 q uana a 3o zo `xzonn3o xaei o3 anp l?0unoO ~3?O aq3 ~g auo?3?sod3o uo?3?loge ue s? azag3 iegl 3 ql uI n~I~oa .moo-n~~ 'In •3stl 3uauUColduia-az a uo pa0eld aq o3 else ~Ceut aa~Colduta aq3 `s3s?xa ,COUeaen ou3I •PaP~'3 P~ 3ue0en s? uo?3?sod 3eg3 papcnozd pa3ouTOZd sen~ aqs zo aq g0iLI'~ uzoz3 uo?3?sod aq3 03 pa3e3sutaz ag pegs aa,Colduza ~Szeuo?3egozd aq3 `uoi3egozd ssed Sou saop 3uaur3u?odds p;uor3outozd a o3 3oafgns aa,Colduta ue 3eg3 uoi3enlena aaueuuo3zad aa,Colduta q~nozg3 paucuua3ap s? 3?3I •P0T•~d'~uot3egozd z?aq3 Suunp a0uetuzo3zad qof llezano uo 3u?puadap aguez,C.ielas nnau nag3 u? sda3s 3~?a o3 do a0uenpe ,Cato aa~iolduca aq3 `pouad,Cteuo?3egozd lcgssa00ns e 3o uo?3aldutoa aq3 3~1 'sg3uout x?s ,Gana ueg3 ssal ou 3nq `sg3uouz aazg3 ~Szana s 20uunQ azea.C auo 3o pouad~3l+.reuo?3egozd ee o3 3oafgns aq iieq slu utlu?odde jeno oucozd iiF~ ?tll _. •a3ep ,{zeszan?utn' nnau s,aa~iolduta aq3 auto0ag ll1A° uo?louzozd ag33o a3ep an?3aa~a aqs •ma?naz 3sei3o a3ep aq3 P~ <aBuez ,C,ieles aq3 uc uo?3?sod `ssel0 3uazzn0 zaq zo snl u? aut?33° ti3Sual s,aa~Solduta aq3 uodn puadaP iI?^`~ aseaz0m ag33o 3unoute ag33o uo?32u?uua3aQ 'aseaz0u?,Czeles (3 $~ Wiles %S 30 tuntu?ucuz a an?a0az pegs aqs zo aq °pa3ouzozd sc aa~iolduza ue aut?3 aq3 3V zaq`d?q e ~u?neq ssel0 zag3oue o3 ssei0 auo uto.g aa,Colduza ue 30 3uauianout aq3 sr uo?3outozd NOI,LOI^IO2Id •n •sda3s x?s p:uo?3?pPe ue o3 do a~uez,Czeles z?agl u? a0uenpe ~ieui Poe sn3e3s 3uaunColduta zeln3az pa3uez3 ag pegs aa,Colduia aq3 `uo?legozd sassed,Clln3ssa0ans aa~iolduta ag33I •Pa~~zd aq ittnn uot3enlena uall?~ puooas e `pouad,izeuo?3egozd g3uout-anlan+3 ag33o uo?3aidtuo0 uodn •uo?3enlena g3uout-xts z?aq3 3e sda3s om3 03 do a~uez ,Czeles ztagl u? a0uenpe .Cent saa,Colduia ,Czeuo?3egozd `a0ueuuo3zad ilezano uo Su?puadaQ •pazedazd ag ll?n+ uo?lenlena ua33?~ e `sg3uoui x?s 1~ 'sg3uout aazg3 ,szana saa~iolduza a3en?ena ,Ceuz szoscnzadns uo?legozd SuunQ •pouad dzeuot3egozd g3uout-anlaml e zapun a0?nzas ~i3?O aq3 olu? ltl~nozq aze saalolduca paz?q,Clmau IIy NOI.LF~gO2Id .~ .a3ep ,(zeszanume z?aq3 uo an?3aa33a `uo?3enlena aaueuuo3zad nag3 An employee who is laid-off or demoted in accordance with the City's layoff policy will be kept on a re-employment list for one yeaz from the date of the layoff. This list will be used when a vacancy arises in the same or a lower class of position. Re-employment shall be based on seniority should more than one person in the same classification be laid off from the same deparhnent. Employees who are offered and refuse re-employment will be removed from the re-employment list. Employees re-employed in a lower class, or on a temporary basis, will continue to remain on the list for the higher position for one year. The City will extend medical insurance benefits for two months to an employee who has been laid-off. During this two-month period, the City will continue to pay the previously established contribution for the employee's medical insurance premium. The City will also pay the employee 100% of the employee's accrued leave balance up to 416 hours and 50% of any accrued leave balance greater than 416 hours as of the date of layoff. This provision only applies to laid-off employees. VII. WORKING CONDITIONS The City will continue to operate on a 9/80 work schedule to be determined by the City Manager and Directors where afull-time work week is a work week of forty (40) hours within seven consecutive 24 hour days, also defined as one hundred sixty-eight (168) hours. Under the 9/80 work schedule, some or all employees may be required to serve afull-time work period within 9 workdays during hours to be determined by the City Manager and Directors. Under the 9/80 work schedule, Fridays when the City is not open for business are referenced as "off-Fridays." The work period (pay period) is the period encompassing two consecutive workweeks. A holiday furlough will exist whereby the City operations aze closed from December 24 through Januazy 1 of every yeaz. Employees shall utilize their available leave balances (annual leave, compensatory time), if applicable. Employees that utilize unpaid leave due to insufficient leave balance shall maintain regular benefit status. VIII. FAIR LABOR STANDARDS ACT AND OVERTIME POLICY Those employees eligible through the Fair Labor Standards Act for overtime shall receive it in the following way: (1) nonexempt employees are granted the eligibility for overtime pay for time worked in excess of 11 hours in one work day or 40 hours in one work week; (2) overtime compensation shall be computed at one-and-a-half times the employee's regulaz rate of pay for time worked over 40 hours in one workweek and two times for hours in excess of 13 hours in one day or 60 hours in one work week; (3) approved compensatory time should be used within 180 days from when it is earned and to require City Manager approval for carryover of compensatory time beyond the 180 day period. •;no ilea ~iaua~zauTa ue ~uunp smog (8) l~ca3o ssaaxa uc pazTnbaz s? Xzonn3T pap?nozd aq iT zo,Ce auz ok .La•n aIIos a STTUnpTSmoTi 8uunp smog (ti) zno3 3o ssaaxa Tn sKzom aa,Coiduxa aq; 3T a e Tene s?;uauxasmquTTaz ieay~i ';no an?;naasuoo (pi) ua;3o ssaaxa u? szizom aa,Coiduza aTi;3• iq i. azmbaz sc I[EO ,Caua3zauza papua;xa uo xzon~ o; pazmbaz sc oTinn zo auT?~zano papua;xa xzonn o; p oTinn aaioiduTa Tioea zo3 0 i$ o; do p:auT a 3o;soo aTi; asmgTU?az zo p:auz a ap?nozd II?nn ~?~ aTii. 3.N3Y~I3S2II1fiY~II32i'I`dffY~I •iX •sn;e;s ,Cq-pue;s of pau8?sse ,Cep?ioq zo `(~Cepung `~iepzn;es `~Cepu3 33o)'~ePxzom lxau aT{;3o ~unzu?3aq ag10; ~EPu3 zo ,CspsmT{Z ~EpXzom aT[; 3o pua aT[; ss paugap puaxaam T[oea zo3 CEP/00.OS$ P~ `8IT{s s,,Cep ;xau aTi;3o ~u?Tnz?2aq aTp o; finis s,~Cep Xzonn aTi;3o pua aTi; uzoz3 se pauT3ap;q~?~iaan~ Tioea zo3 00•SZ $ Pa;esuaduzoo are saa~CoiduTg •IIeo auoTidaia; e q;?nn puodsaz;sn uTpo ado; aIa aq panssc aq ii?m ~3nP ~gP~is °; Pam?sse saa~ioiduzg •pau8?sse se sa?;np aTp 3 pue uo?;eog?;ou 3o moTi auo u?Tp?n~ ~;np zo3 uodaz;snuz ,C;np ,(gPue;s o; pau2?sse saaioiduTg •q~noizn3 zizon+ ~iepcioT13o pouad zo uoseas uuo;s/suuo;s apniout .C;np ~Cgpue;s~ a$ au uua; p ;eTg suoseas zo s;uana pa;ed?o?;TTF/ 'peaH;uanz~.TedaQ zo za~euey~? ~;?~ aq; q P se ,(~np ,Cgpue;s o;pain?sse aq ,CeuT szos?nzadns aoueua;uTey~i puE saa~Coiduca ;ducaxa-uoN Ada ~gaNd3.s 'x •xaoio aq; aze;saz;ou saop;szg aTi; o; ~ucpuodsaz ai?qm lnoiieO Puoaas y •;uaTUTT~?sse aq; uzoz3 paseaiaz ~ucaq zage auzoTi uzn;az;aazTp z?aTp i?;un aouapTSaz z?aTi; aneai faTi; aun; aq; uxoz3 pa;esuaduTOa aq ii?en saa,Coiduzg 's`~uP sc !EU lxaa u33u'~epsmTiy P 6S~S P~ (alnPaTios zizonn 08/6 s~,i;?~ aui zapun , fiepp333o„ ~ saTU?;3teTi-auo pue auo zo) ,Cepu3 'y~i'd 009 uaan~aq spua~iaam uo a;ez ~iimoq ag1(S' i) a zsuaduzoo ;e aouazznoao Tiaea zo3 smoTi aazTi; umuz?u?uT e zo3 eCed3o a;ez reinSaz z?aTi;;e p ; are am;eu ~Caua2zauxa ue 3o Xzom uuo3zad o;;no paiiea are oTinn saa,Coiduza;duTaxa-uoN ~~a ino ~~o ~~ ~uoueTnuua; uodn auTt; ~Szo;esuaduTOa pasnun,Cue zo3 iin3 u? pted aq IIegs saa~ioiduxa;duTaxa-uoN •uoT;azos?p s,~?~ au3 ~ uo,CaT~ lue;e Tiseo uT33o pled aq~Ceuz aun;,S.TO;esuaduzoa pa;einumao~ 'pouad,Cep OSi aTp P q aun; F,zo;esuaduTOO pasnun ~C.uea o; aa~Coiduza Niue zo no s Tom` anozdde saaun; iC.TO;esuaduzoo; •pauzea sT;T uaTim uzoz3 s,Cep 08 i ~?^' Pasn aq pi q ~. P •sa;nu?uT uaagg ueq; ssai 3o s;nm ut pa;einuznaoe aq;ou iiegs aTU?yTanp •ienozdde s,peag;uaw;zedaQ aq; q;?M33o auT?; ,Szo;esuaducoa zo ~Ced aunLTano ~unuea ~Cq zaTg?a paxzon~ auzT~zano zo3 pa;esuaduzoa aq o; asooTia ,CeuT aa,Coiduza aTi3, •P° aaa o duTa as z~ ~uuTZA1 u? s,aa,Coiduza aTi; Ti;?nn uT pauznl aq o; s? uo?;euuT3uoa uauum snit ' i ~ q pa;daooe pue peag;uauT;zedaQ aTB ~q ~uqunn uT pue aauenpe u? panozdde aq o; sT autTuano IId •aa?nzas .C;?~ aTi; u? suo?;?sod;duzaxa-uou reiTT2az iie zo3 ,Ced auTTuano zo3 ~3?I?q~Tta $uRETnoIEO3o sasodznd zo3 paxzonn aun; se uaziE; auz?; aneai p?ed apniauT o; saaz3e ~1?~ XII. PRODUCTIVITY/GOALS Employees and Management agree to cooperate and assist in improving productivity through assistance in developing: A. Amore positive work environment. B. Innovative techniques for improving operational activities. C. Increased accuracy. D. Methods to maximize time usage. E. More effective communication with the public and other departments. XIII. BENEFTI'S A. Benefits Allowance All employees receive a monthly Benefits Allowance which may be taken in cash and/or used for health and dental insurance coverage and deferred compensation. The amount of the Benefits Allowance is based upon the enrollment status of each employee the PERS Health Program and Delta Dental Plan, and shall be equivalent to 95% of the premium of the health plan and 100% of the premium of the dental plan selected by each employee except for the PERS Care Plan. For employees who enroll in the PERS Caze Plan, the Benefits Allowance shall be equivalent to 95% of the highest premium amount of the remaining health plans available to those employees based upon their enrollment status. Any employee who declines to accept coverage in the PERS Health Program, evidenced by signing a waiver form, shall receive a monthly Benefits Allowance of $118.75. Any employee who declines to accept coverage in the Delta Dental Plan, evidenced by signing a waiver form, shall receive a monthly Benefits Allowance of $25. The monthly Benefits Allowance for regular part-time employees and full time employees working less than full time will bepro-rated in proportion to the number of hours worked or accrued leave hours paid. B. Health Insurance The City contracts with the California Public Employees Retirement System for the PERS Health Benefits Program. The types of health plans currently available to City employees include statewide self-insured, fee-for-service health plans, and numerous health maintenance organizations. Employees may enroll in a PERS plan of their choice; however, some plans require that an employee live in a specific geographic area. The effective date of health coverage is the first day of the month following the date of zo `suo?lanpap TToz~ied tT~noz[Tl s3uTuzea reTn~az s,aa~Coiduta utoz; aucoa ~ieuz suo?1nquluo~ pazza;aP LSb uo 3aaS S2II ue o alnquluoo of ,Clnmazoddo LT3 saa,Co duia saptnozd ~C3?O aLI.L uogesuaduzo~ paua;aQ 'Q '`~2IgO0 TeluaQ szals?u?uipe ~3?O ay,T, 'sueTd tgTeatT Tenp?n?puT a0.1 ~iq pazalsnx?wipe s? LT3TeaH `~TgO~ '~?T?q?$?Ta;o uo?1eogTlou ~u?n+oTTo; s,Cep 09 u?ql?^`' aPeuT aq 1snuT a~ezanoo yggOO zO3 uo?laaid •(a8szanoa3o sgluouz Teuo?3?pPe zo; aTq~cTa aq,ieuz szaquiam ~T?axe; nayl zo/pue saa,Coiduia auzoS) suluouz gT zo; a~ezanoa dnoz3 zTaxR anuTluoa o1 `lanpuoosTuz sso.>$ uegl zaxTlo suoseaz zo; `luauxloiduza uioz; alezedas oqm pue Teluap zo/pue ueTd ulTeau dnoiS a u? PaIIozua are otTnn saa,Coiduta smoTTe pne (lay uoTleST?auooa213a~Png snq?uuxO pa3eP?iosuo~ axp) uoTleisTSaT Tezapa; xT~nozxTl papTnozd s? a2ezanoa uoxlenuTluoa dnoz~ yggO~ axT.L 'slq$u uo?lenu?luoa area Teluap pue 0.3TeaxT nagl3o Sutlum u? pax?1ou aq TTTnn saa~ioiduxa `luaunColduia;o uoTlezedas uodn ~Tgo~ 'Q 'mid Ie1uaP a ut Tiozua o1 az?Li3o a3eP ztagl uzog s,Cep repuaTea 09 anexT saa~Coiduxa nnaT.T 'lua~[Tozua;o alep aql BuTMOTTo; gluoux ay33olep lszg aql sx a8ezanoa Teluap;o alep an?lama aqs •ueid zaptnozd pazza;azd pue uoclsz?u2~zo a; ue ~ l~uo ~?~ a~ uaan~laq asootTa ,Gear saa~ioiduxg 'aauemsu? Te3naP zO3 leluaQ e1TaQ q1. aouemsuT TeluaQ 'O •areaxpaTnT zo; slTpaza 2uT~?Tenb urea pue alnquluoa of `986T `I Tudy of zoud paz?q saa,Coiduxa Su?nnoTTe eSlunoaS TetooS pue S2Idd ~xn' luauiaaz~e 8 TZ notloaS a seq ,C3?~ aq,I. •aoTnzas;o srea~i ual 3seT aq1 u? ,CauaTenmba aural ITn3 s,aaloiduxa axTl uo paseq palez-ozd aq [T?nn luauxaszn quizOM you seq aa~Coiduxa ue;$ aLTI `aoTnzas;o srea,C ,iluannl aql;o ual 1seaT le zo; aural-Tina P x •luauxasmqunaz anTaaaz of zos a dt$t e x un .C lx uouz P~ Summunxeux e ~3?~ aril ola onza 30 saa,Coiduxg •are~-tpaTnT ; iq. I i ~ I~ OOZ$ srea~C ~iluan~l lseaT 1e xil?M saaeioiduxa panlaz;o sasuadxa TeoTpaux asmquxTaz TTegs llxO aq,L •T8'6$ s? b00Z `T ~Tnf $u?TniT~aq TanaT uo?lnqu3uoa ,C3?~ aqZ 'um?uzazd,CTxTluouz agl3o aoueTeq aql fed TTegs aazTlaz aqZ 'saa,Coiduxa anUae zo; uxntuxazd uxnunuTux axTl sTenba 1? T?lun %S ~q ~TTenxnxe aseazaux TT?m lunouxe sTgs •saaz?laz zo; uznxuxazd umuxTu?ux axTl sPreAAO3 gluouz sad T$ aingWuoa TTcnn ~3?a axTl `£66T `i zagoloO anxloa33d •a8ezanoa ztax[l anuTluoa of aTq?~TTa are uoTlezedas;o auz?l aql le ueid glieaq Pazosuods -S2Idd e ux paTTozua are oxTnn pue e3olereS;o ,Cl?~ aql uxoz; azxlaz oqm saa~Colduxg •loy area Tel?dsog pue TeaTpaT~T saa~ioiduxg oxTgnd ag33° SZ8ZZ uoxlaaS apo~ luauzuzanoO zapun paptnozd se ueid g3ieau S2Idd e u? paTTozua saa~Coiduxa anTloe Tie 30 3Te0.aq uo ,CTyluoui um?utazd Tea?pauz S2Idd _ umuiTu?uz atTi ,Ced TTtnn ,C3?~ aul `aauemoiT`J sl'3auag ,tTzTluout aul 01 uo?l?ppe uT ~uEid tl3Teaq e uT iTo~ 01 azTxT;o a3eP z?axTl uxoz; s,Cep zepuaTea 09 aneq saaioiduza nnaT.T •3uauxTTozua from any unused portion of their Benefits Allowance. E. Life and Accidental Death Insurance The City provides for $50,000 of life and accidental death and dismemberment insurance for all miscellaneous employees. Coverage shall begin first day of the month following date of hire and ends date of separation. Employees may purchase additional life insurance for themselves and/or their dependents; however, availability of additional insurance is subject to the group carrier's requirements. F. Disability Coverage r l .. , uscd-by the o zrnp gee' b f , ._._:1L....~L.. ..l~.r oz tt larv, provided howeve_r_ that___an~_such Short _Term exce ar Employees who become pregnant will be entitled to disability benefits only ln,_ he event that and for_the..perlod of_t.ime_ rra~rrh~ Pmnl wPe-is actuail'r~disabled from work as with and,.. P3~~ments m de th~nunh r n~ rn~~~5~ are nit reported to PFRq at calarv earned. G. Section 125 Plan The City will make available to all employees the option of enrolling in a Section 125 flexible benefits plan (Cafeteria Plan). Under the plan, employees may deduct from their earnings up to the maximum allowable amounts per calendar year for health care reimbursement and/or dependent care reimbursement. For the health caze portion, these deductions allow employees to use pre-tax dollars to pay for eligible out-of-pocket expenses not covered 100% by insurance and not reimbursable by any other source. For the dependent care portion, employees (and their spouses, if married) with children may use pre-tax dollars to pay for eligible dependent caze expenses. Under the plan, employees also have the option of using pre-tax dollazs, through payroll deductions, to pay for required premium contributions to City insurance plans. H. Long Term Care Employee may purchase long term care insurance through a group benefits program administered by PERS. XIV. LEAVE A. Annual Leave All regular and probationary employees will accrue annual leave at the following rate First 60 months of employment - 176 hours per yeaz 61st through 120th month - 216 hours per yeaz 121st month and beyond - 256 hours per year All employees begin accruing annual leave upon hire. New employees may not use annual leave during their first six months of employment except for illnesses and other circumstances approved by their respective Department Heads. Annual leave is to be used for all time off from work except for Jury Duty and Military leave. An employee on disability leave shall only be entitled to accrue annual leave within the six month period after the date of injury/illness, and only if annual leave is being used by the employee. Accrual of annual leave shall be at a rate proportional to the amount of annual pasn aq.Ceut aneal lenuue ou `;uaunColduza utoz3 sub?saz ~iluelunlon aa~Colduta ue uagM %£9 puo,Caq pue uTuoui ~SiZT %95 y3uoux y~OZT ~nO~ ~sT9 %OS ;uauT~C°Tduza;o sq;uoux 09 isz?3 :alge; ao?nzas 3o-g33ual ~u?moII°3 aq1 uo paseq pa;elnalea ,Ced;o a;ez zeln8az s,aa,Colduza aq;;e;no pled aq II?m aneal lenuue panzooe s,aa,Colduia `ao?nzas ~?~ ag; ucog uo?;ezedas uodn •no?;eaedas ie 3noBed anear[ • T £ zaqutaoaQ3o se ~ied3o a;ez zeln~az s ea~iolduza ie ag iiegs aneal lenuue panzooe zo;;uaunied `sasso IIz ui %£9 puo~Cagpueq;uouclSiZi %9S u;uouz 410Zi ~ttO~,sT9 %0$ ;uaunColduxa3o sq;uouz 09;sz?3 :alge; ao?nzas 3o-gi$uaI $ucnnoli°3 aqi uo paseq pa;elnolea OZS P~ 9Tb uaam;aq sznoq ~tue zo3;uaunCed;sanbaz,Ceuz sznoq 9Tb 3o ssaaxa u? aneal lenuue panzaae aneq oqm sa o ssaaxa uI aneal Ienuue panz~ aeI ~q/snllz°; aq; uo paseq I £ zaquxaoaQ3o se sznoq OZS 3 aa,Colduza goea ,Ced II?m ~?~ aqi ,Czenuep goeg •aea,I .~epuale~;o pad ie ino,fed anea-I .~t~ acp.Cg p?ed aq iT?nn `uzezSozd aoueznsuc s,aa~Colduza atll ~Cq pazanoo;ou `pazmbaz se (3ua~3eaR Teatpauz ~upCueducooae;ou) ~Sluo;?scn s,zo;aop aq; zo; lSO annbaz ae ~Ceuz aa~ioi uzauus `ang uegl ss I not;azos?p aq3 ie a;eog?ycao s,ue?ocs,Cgd e aig o3 P q ;ng s~Cep ~Izom om; uegi azout zo; s? aauasge uatl~ 'a;eP Pag?cads e uo xzonn o; uzn;az mode o; ssaull? au; uzoz3 pazano°az ,Cl;uataT33ns aq II?m zo s? aa,Colduta aq; (Z pue `uo?;?sod aul 3o sa?;np au; ~u?LLU°3zad utoq zaq zo utnl s;uanazd uo?;?puoa s,aa~ioiduta ay; (I;eui $u?~3?1-Ta0 ue[o?s~igd a utoz3;uauta;e;s uauum a alg;snux aa~Colduxa aq; `s,Cep ~Izom anc;noasuoa ang ueq; azouz zo3 ssaullc o; anp xzom uzoz3 ;uasge sr aa~Colduza ue ieui Juana aq; uI •pa;aadxa s? aauasge ,Cq]$~l azouz a;ecp uan~ uaaq seq ao?3ou zoud ssalun ,Cep an?ssaaans goea u? Ilea pue `~iepXzom aq; 30 ~unnx?~ag aq;3o sa;nutut 0£ utq;?m zos?nzadns a;ecpauzux? zaq zo s?cl ~?;ou Begs aa,Colduia ue `ssaull? o; anp aauasge gaea 30 ,Cep iszg aq; up •~ioua~zauza zaq;o zo ssaull?;o aseo aqI u? ;daoxa zosTnzadns e fq panozdde pue aouenpe u? palnpagas ag o; s? aneal lenuue3o asn Ti`d •aneal lenuue anzooe za~uol ou pegs aneal ~zttCut IeWsnpu? zo aneal ~C3?I?ges?p zaq;?a uo saa~Coiduxa `aneal Ienuue IIe 3o uo?;snegxa uodn •aa,Colduza aq; gig pasn dutag aneal lenuue;o;unouie aq; 03 IEnO?uodozd a;ez e;e ua~ `sq;uoux x?s zo3 a;ez lensn zau/snl;e aneal lenuue anz°oe o; pal;t;ua ag pegs aneal ,Cznfu? leu;snpuc uo aa~iolduza ~ _ •aa,Colduia aq; ~Cg pasn ~utaq aneal Z[ 13 between the time notice of resignation is given and the employee's last day of work unless authorized by the City Manager. Leave Payout at Retirement. Upon retirement from the City, an employee must use at least half of their accrued annual leave for the purpose of obtaining additional service credit under PERS. Employees may choose to use all of his/her accrued annual leave as sick leave for service credit. If an employee chooses to apply less than 100% ofhis/her leave toward PERS service credit, then the remaining accrued annual leave is paid out at the employee's regular rate of pay. The City shall comply with State and Federal Family Leave Laws and afford employees all the rights thereof. Family Medical leave, California Family Rights Act and Pregnancy Disability leave will run concurrent with all applicable use of accrued leave and unpaid leave of absences. B. Holidays The City observes the following paid holidays: (1) New Year's Day (2) Martin Luther King's Birthday (3) President's Day (4) Memorial Day (5) Independence Day (6) Labor Day (7) Columbus Day (8) Veteran's Day (9) Thanksgiving Day (10) Day after Thanksgiving (11) Christmas Eve (12) Christmas Day (13) New Yers's Eve January 1 3`a Monday in January 3`a Monday in February Last Monday in May July 4 lst Monday in September 2na Monday in October Novemberll 4th Thursday in November Friday after Thanksgiving December 24 December 25 December 31 If a holiday falls on a Saturday, the preceding Friday will be observed. If a holiday falls on a Sunday, the following Monday will be observed. hi those years in which one of the Christmas and/or New Yeaz's holidays falls on a weekend, the Friday preceding the weekend and the Monday following the weekend shall be observed as holidays. If a holiday falls on anoff-Friday, the holiday will be observed on the preceding Thursday. For 2004-05, observance of the New Yeaz's Day holiday currently specified to be on Monday, January 3, 2005, will be observed on Tuesday, December 28, 2004. In general, holidays shall be compensated as a regular day's salary. If a holiday occurs when an employee is using annual leave, the holiday will not be charged against the employee's annual leave balance. In order to receive holiday pay, an employee must be on the payroll on the last regulazly scheduled work day preceding the holiday and the first regularly scheduled work day following the holiday with two exceptions. 3o zaqumu pai3toads s ;eil; ~u?;e;s zostnzadns a;e?pauzcusri q/sunie uio ;~ oM o °Tnt;i;uaz uodn uauunn e ap?nozd pegs aa~tolduca ue `aneaZ ,CmCul ieiR PuI z3 x •s;uauqu?odde fso?paux dn-nnollo3 pa;elan zo; zo `ssaull? zo ,SznCu?LgooC--a uire ~ ue o;anp ua3fe;~o aun;,tue pzeo aun; z?aq; uo a;eocpu? osle;snuff aa~ioldtua uF1 ' 3 . I aatolduza ue;no ffT3 P~ aauo;s zos?nzadns aTi; as?nps;snuff aqs zo ail `dzessaaau suanaLa eau Isoipaui;ouzo zaillatlnn `qof aTl; uo ssauilT zo ,Smfui us sza33ns aa,Colduza ue ;eig; q~ ui •ssaull?/~SznCu?;o a;ep aLII uzoz3 s0.luouz ZI o; do zo3 (~?I?qes?P uua; Buol P~ `a3Ti ~Ie~uap `leo?pauz) s;gauaq aouemsuc pled ,C;?~ IIn3 an?aoaz o; anu?;uoa 11?nn anea7 ,tmCul Ieu;snpui uo aa~ioiduTa u~ '~Czeies iin3 zaq/s?q o; do s;t3auaq not;esuaduzo~ sza~[zo~ ;uauTalddns o; aneal lenuue asn fsuz aa,Colduta aq; `uo?;?ppe ul •pauzea ,Czeles se gggd o; pauodaz;ou azs zo;egsnz?utpe ~zsd pziLfl e gSnozq; Pled sanxol~ .Mel ~Cq paquasazd se s;gauaq uo?;esuaduto~ szaxzo~ o; pal;r;ua aq Ip:gs aatofduTa aq; `s~tep~lzonn an?;noasuoa aaztg spaaaxa ansal eons ;eq3;uana au; ul •ssaulf? zo ~CznCu? auo fue o; anp aouasge ~tue 3o s~tsp~lzo,~n an?;naasuoa aazq;;szg aq; o; do zo3 ,Czsles fln3 s,aa,Colduta us ~Ced IP'•gs ~;?~ aq3 `ssaufl?/~C-mCu?3o a;eP ay3 uo ~u?uu?~ag 'ssaull? zo ~tznCu? qoC-ail;-uo ue zo3 aneal s? styli, ansaZ,C.mCulle?-usnPuI '~ •zea~C fsasi3 auo ,Cue ui step 0£ paaoxa;ou pegs sasodmd Bons zo; ,Csa •2utuu;z; zo;;uaunuano~ lezapa3 atl; uioa3 pantaoaz s? ~Ced zana;egnn o; uo?;?ppe ui `aneaf ,Czegi?tu ,Czszoduza; gons;o s,Cep zspuafea p£;szg aq; ~ucmp s;gauaq pue ,Czsles Ifni an?aoaz o; pal;?;ua s? su?~aq aouasgs aq; qo?qm uo ,Cep ag103 zoud ~Sfa;sipauziuc zea~C auo ;seal;e zo3 ~TI~ aq; ~q Pa'Coiduxa uaaq sell ounn aa,Colduza ii`J •~u?u?sz; ,Czs;?I?uz an?;os zo3 ,trop pazapzo 3o pouad Niue Suunp s,Cep zspuafsa 08I Paaaxa o;;ou aneal Sze;?I?ui lzezoduza; o; pal;?;ua s? sa;s;$ pa;turl atp3o saazo3 pauus a~f;3o;uauoduTOa aniasaz a u? aa,Coldcua u~ anea7~Cze;?I?Y~I 'Q •sa~enn ssos$ s,aafolduta utog pa;anpap aq IIcnn ~t1nP ~C zo3(CpaC zOOa a ea aze o~nn saa~Colducg ;eq; zo3 s;gauaq pus ~Ced Ifni an?aoaz o; anu?;uoo ,C1np 3 P ff q anea7 ~nQ ~znf ' ~ •aa~iolduia aq; ~tq pasty Bu?aq `,Cue;? `aneal Isnuue;o;unowe aq; o; pa;ezozd ag pegs ~Ced ,Cepiloq `stguoui x?s zags a sa uate~fe Ts anea7 ,tmCuf Isu;sttpuf uooaa~iofduta uy ? Z ,ted,Cep?loq lln3 an?aoaz o; p I; l q ii q •,Ced;o a;sz zefn~az s,aa~Cofduca acl;3o %SL ~e aq IIeus ~ieP?i°u ail; zo;;uauLCed `smaoo ~isP?iotT au; uaunn pouad,isd aq; u? s;uauirCsd ~?I?qss?Q uua,L 7zogS Sutn?aoaz s? aatolduxa aq;3i 'sIIe3 ~eP?foH aq; go?ilm ui pouad,Csd aq; ui paps i u? q aneaf lenuue 3o;unouTe aq; o; pa;ezozd a4 pegs ~Csp?loq ail; zo;;uaur<tsd `smoao pis i o a 3 uagnn aneal p:nuus ~u?sty sc aa,CofduTa aq; 3l •ssaufl?/~C-mfu? 3o a;sp au; zags pouad q;uoux x?s _ aq; unl;?nn !sd ,tep?loq an?aoaz o; pal;uua aq,tluo Ifeus anea~l ~T?I?gesiQ uo aa,Cofduta u`d ' T bT 15 appointments are necessary for Workers Compensation approved treatment. This shall occur before the scheduling of treatment begins. Employees shall be expected to the extent possible to schedule appointments for follow-up medical treatments so as to minimize the inconvenience to fellow employees and the impact on the employee's ability to perform his/her job. F. Maternity Leave An employee with at least six months of service may request up to one hundred twenty (120) calendar days leave of for the purpose of childbirth or postnatal caze. All requests for Maternity Leave must be written and shall be made to the employee's Department Head at least one month prior to the requested date for the beginning of the absence. The request is subject to review and final approval by the City Manager. A physician shall verify the pregnancy at the Cit}~s request. The employee may elect to use annual leave during Maternity Leave. Upon return from Maternity Leave, the employee will be reinstated to the position held at the time the leave was granted. An employee on Maternity Leave will continue to receive full City paid insurance benefits (medical, dental, life, and long term disability) for the duration of Maternity Leave up to 120 days. G. Leave Without Pay It is not the policy of the City to grant leaves of absence under most circumstances. In cases of hardship or for other good and sufficient reasons, the City Manager may grant leaves of absence upon written request by an employee, for a period up to 90 days. The employee will not accrne any annual leave while on leave without pay and the leave period will be considered as discontinuous service. During the time an employee is on leave without pay, the City may discontinue paying for insurance benefits on behalf of the employee, although the employee shall have the option to continue benefits at his/her own cost. H. Exempt Employees Exempt employees are paid on a salary basis. This agreement shall not be construed to permit or require weekly salary reductions affecting FLSA exempt employees, except as permitted under the FLSA. G. Confidential Employees The City may designate certain employees as "Confidential" Confidential employees aze privy to management decisions and related confidential information regazding employer/employee relations. Employees designated as Confidential shall be restricted from representing SEA on matters within the scope of representation. Effective on the date of this agreement, employees occupying the following positions are designated as "Confidential"; us an?aaaz IIsus aa,Coiduza aausua3ucsy~ 3aaz3S P~ Xred `~3?I?as3 aun3-iin3 zsicc3az uasg S30Nb'MO'ITd JN[H.LO'I~ QNF~ Y~IgO.~I1R 'IAX •anogs `g•))~{ uo?laas ut paquasap zauusuc au3 u? t00Z `T ~Inf zage Pa??3az oum pus ~C3?O au3 03 as?nzas 3o srea~C ~C3uaen3 3seai le u3?m saa,Coidma pas?3az3o sasuadxa jeatpauz asmgrutaz jjsus ~3?~ acjj, •anogs `g•IIIX uo?laas u? paquasap se a~szanoa nau3 anu?luoa o3 aiq?3?ia azs uo?lezsdas 3o aural au3 le ueid u3teau pazosuods-Sggd ~ m paiioma are oqm pus s~o3sreS 30 ~lc~ aql ucoz3 azclaz ounn saa~Coiducg •aacnzas ,Szs3ci?uc sno?nand zo3 3?pazo as?nzas aseuamd o3 saa,Coiduca smoiis 3asz3uoa S2Iffd s,~C3?O au.L •3unoucs uo?3ngTZluoa au3 autuualap o3 pasn suo?ldumsse au3 ul?M Suoie Puna anzasag luaucaz?lag au3 03 uo?lnq?zluoa lxau sl? 30 lunoucs au3 y3S of uodaz iisus ,C3?O au3 `zea~C uasa 3o i ~isini ,(g • i ,Cinr uo pun3 anzasag luaucaz?la2l au3 o3cn pal?sodap aq of 3unoucs au3 au?uua3ap of zapzo m `S2Idd ~q PaPcnozd step jeusn3os u3?M Suois `pun3 anzasag luaucan3e oa o 3 odauaculsanuc• pa3oafozd pus 3ssd au3 nnacnaz iieus ~S3?O au3 read uasa 3o zago3ap uI ' i 3u 3 s,~S3?O au3 ci3?^~` pal8u?unuoa a0. Iieus P~'u?O au3 °3 Suoiaq Iiecis `o3azau3 Sumzaas 3saza3uc iie ci31A12u°Ie `'~3~.0 au3 ~q p~3 anzasag luaucazclag au3 o3u? pal?sodap spun3 '(b£OZ rea,C au3 ci3nozu3 zo srea,C S£ zo3 •a•?) `SS aSs udnozu3 saaloiduca 3uazma its o3 3gauaq sni3 ap?nozd of 3s?xa spucg lua?ag3ns amsua o3 sxooq sac uo pun3 anzasag luauzaz?lag s su?e3u?suc ~3?~ aus •3cpaza luauzaz?laz zo3 aatnzas ,Szs3ci?uc3o srea,C assuamd 03 saa,Coiduca usza3an sn~oiis 3aszluoa S2I3d s ~,C3t0 au3 `uo?3?pps uI •luaucaz?3az o3 zoud smaao u3eaP3c (£ tanaZ) s3gauaq zon?rams 6S6i P~ `aouenu?3uoa son?rams `ansai xa?s pasnun zo3 luauiaz?laz 3s 1?paza aocnzas `uoclssuaducoa isug rea~C auo `(6661 `i zaquza3daS an?3aa33a) SS 3e %Z $utpniou? s3gauaq 3uaucazclaz zo3 sap[nozd Sg3d ql?M 3aszluoa sac u~nozul ~l?O au.L •za,Coiduca au3 ~q Pallozluoa spun3 30 3no p?sd suoc3szaunucaz susauc uotlssuaducoo 3su3 salsls nnsl S2i3d 'za~ioiduca ~cnlasz3uoa s ss uoclnq?zluoa s,~ClcO au3 03 uo?3?pps uc (uoc3ssuaducoa s,aa,Coiduca 30 %[,) uounqu3uoa pazmbaz ~saa,Coiduza au3 s~Csd ~l?~ auy srea,C ang zags pa3san auco~aq ~S uacuaz?3ag saa~Coiduzig a? gnccczo3? EO au33o,Caua~s ~uq~zluo~s sgc. ~l?~ au.L (S2I3d) ,I.[~I3Y~IflggII.Ld2I •AX za3susy~ ~l?~ saacnzaS an?3sz3snccucpy saa?nzaS an?3sz3snznupy saa?nzaS an[1sRs?ututP`d za~suey~ ~3?O (zadsusy~ ~3?O aci3 0l ,Czs3azaaS) 3s?is?aadg aag30 (xzai~ IIoztsd) is?is?aadS aag30 (saoznosag usumg) is?iscaadS aag30 3s,Cjsuy saamosag usumg xzai0't3?a ua?3?soa 9I 17 allowance of $350 (three-hundred-fifty dollazs) per fiscal yeaz for the purchase of pants and safety boots, and for uniform cleaning. Three shirts per employee per yeaz are purchased directly by the City, in colors designated by the department head. Community Service Officers shall receive an allowance of $500 (five-hundred dollars) per fiscal year for purchasing and cleaning their uniforms. Building Inspectors (including Building Official) shall receive an allowance of $150 (one-hundred-fifty dollars) per fiscal year for protective clothing. The Uniform and Clothing Allowances shall be paid on the second pay date in July. The Uniform and Clothing Allowances shall be prorated for a newly hired employee from the date of hire. Uniform and clothing allowances are reported to PERS as salary earned. XVII. TUITION REIMBURSEMENT All regulaz employees of the City who have been employed continually for at least three months prior to the commencement of an approved or required course aze eligible for the City's tuition reimbursement program. If the course(s) taken is job related or in fulfillment of the requirements for a degree or certificate, 100% reimbursement will be afforded for tuition, fees and books by the City up to a maximum of $ 1,000 per employee per fiscal yeaz. Job-relatedness will be determined by the Department Head and City Manager. If the course(s) is not specifically job related and not in fulfilhnent of the requirements for a degree or certificate, reimbursement will be afforded for tuition, fees and books by the City at 100%, up to a maximum $500 per employee per fiscal year. If an employee leaves the City voluntarily in less than one year following receipt of tuition reimbursement, apro-rated reimbursement to the City will be deducted from the employee's final paycheck. Reimbursement will be afforded after successful completion of the course(s) requirements. Successful completion is defined as a "C" grade or a "Pass" on a pass-fail system. XVIII. GRIEVANCE PROCEDURE Defmition: A grievance is defined as any dispute concerning the interpretation or application of this written MOU or work related problems. A grievance may only be filed if it relates to a management interpretation or application of provisions of this Memorandum of Understanding which adversely affects an employee's wages, hours or conditions of employment. Specifically excluded from the grievance procedure aze: 1. Subjects involving amendment or change of a City Council resolution, ordinance, minute order or this Memorandum of understanding. 2. Dismissal, suspension, or reduction in rank or classification. eSo;ezeS atl33o san?;e;uasazdaz aTll pue eSo3ezeS 30 ~?~ ag33o san?leluasazdaz atl; uaam;aq pagaeaz ~u?pue;szapun a;aldutoo pue az?;ua atg s;uasazdaz Sutpue3szapun;o umpuezotualnl scgy ,LNffY~I~~2TIJF~ 30 ~dO~S "XIX •Ieadde atg;o 3d?aoaz zage s~Iaam om; u?qI?m uots?oap s;?;o aa~iolduta aql uuO3u? Pue n'a?naz s;? a;aldutooto, s °3uo staauos utz ile uaxa II?m I?ouno~ ally •pauzaouoo IIe uo an?snlouoo pue ~u?pu?q a0. II. I o dtaoa uodn ,Cq a anlosaz pue zaueuT aTl; maTnaz II?m Itouno~ ~3?~ aq; Ieadde aouenau3 atl;; 3 . •anT;e;uasazdaz yg$ ue ql?m 3uueatl atg;e zeadde ,ieuz zaquzauT 1?un aqy 'I?ouno~ ~?~ aTl3 03 s~Cep du?~Izom (pI) ua3 ucg3?m ~utlum u? uo?s?oap aq; Ieadde ~CeuT `;uenaU~ aq;3° 3Tetlaq uo `~gS aq3 `Paza~o sc uo?s?oap ou;? zo `za~euey~I ~1?~ atll uxog uocs?oap uauum aql tl3?m pagsT;es ;oust;uenau~ aTI33I •b ~3S 'SLIT;aauz aouenau~ aLn 3o s,Cep ~upllom (S) ang u?q;?m uo?stoap uauum a anss? pue Ieadde aouenau~ aq3 3o;dtaoaz zaTl zo snl;o s,Cep ~unliom ang LItLI31m;LtenaTT~ aLg q;?m;aauT Iltm zaSeuelnl ~?~ au.L •zaSeuey~I ,i;T~ aLli o; srC2p ~uplzom (S) ang unl3Tm ~u?3um u? uo?s?oap aq; Ieadde ,CeuT luenau8 aLg `pan?aoaz s? uo?s?oap ou;? zo `Z dalS;e uo?s?aap aLn TI1?m paT3s?;es;ou s?;uenaTZS ag13I •£ ~3S '~Lil;aaul aauena?z3 aq;;o s,Cep ~Ltl~Izom (£) aazq; uTLpTm uocs?oap uauum a anssT pue Ieadde aouenau3 aq;3o;d?aoaz zaq zo snl3o s~Cep ~unlzom ~£) aazg3 u?LTi?m;uenauS aLg ql?m Iaaul Iltm peag;uauTazedaQ aqy .peag Iuau1lzedaQ aril of s~CeP Su?~Izom (S) an$ unl3Tm ~u?;um u? uo?s?oap aLI3 Ieadde ~ietu;uenauS aq3 `pan?aoaz st uo?s?aap ou;? zo `I dais;e uo?s?oap aLn q3?m paT3s?;es Sou s?;uenau3 agI•{I •Z ~lS •;uenauS aq; tlum uo?ssnos?p ag13o s,Cep Bunlzom (£) aazLp unl;cm ~u?;um uT aouenau~ aq; zamsue Ilegs zosTnzadns a;e?paunLT? ally .za~euey~I ~?~ aq3 Ln?m aulT; auTes aLp;e PaTS aq °Sie Ilegs zos?nzadns a;e?paunu? aLg gliA1 Pats saouenau~ ile 30 ~Cdoo y 'paseq s? aouenauS aLn go?TIm uodn Iuana atB3o azeme uaaq aneq plnogs zo3o azeme s?;uenauS aq;,Cep aq; ~u?mono; s~iep (S) anti zo paseq sI aouenatz2 aql tlonlm uodn;uana aq3 ~u?moll°3 ~eP $u?'IzOA1 ~S) ang unl;?m zostnzadns a;e?paunu? zaLl zo s?LI tl;?m aouenau~ uauum zatl zo s?q ssnostp IIetls;uenau~ ally 'I da3S •suo?3oy ~Czeu?Td?os?Q 'L •s;uteldutoo Bons zo3 sampaoozd algeolldde aq3 zo ~a;es pue g3Teau Ieuot;ednooo ~utpze~az s apo~ ~?a 9 aTl;3o uo?s?nozd3o saing ao?nzaS T?n?~3o not;eo?Iddesnu zo `uo?;e3azdza;u?s?uz `uoT;BIOTA •S •suot;enlena aoueuuo;zad;o;ua;uo~ 'b __ ~ •sless?uts?p,S.Teuo?;egozd '£ 8I 19 Employees Association for the period designated and applies to all positions represented by the Saratoga Employees Association. XX. RATIFICATION This Memorandum of Understanding is subject to ratification by a majority vote of the members of the Saratoga Employees Association. City Council adoption of Resolution No. 85.9-136 and ratification by the SEA will put the terms of this Memorandum into effect. Representative of the City of Sazatoga: Representative of the Sazatoga Employees Association: Dave Anderson, City Manager Beverly Tucker, President SARATOGA CITY COUNCIL ETING DATE: Drremher 15, 2004 AGENDA ITEM: ME ORIGINATING DEPT: Pnhlic Wnrks CITY MANAGER: (~~~nnG%~--~'~' PREPARED BY: Mnrgan Keccler ~ DEPT HEAD: ,. ~Y~~ ~ Z SUBJECT: Congress Springs Park Vertical Bypass Drainage Project: Increase Change Order Authority for Additional Work RECOMMENDED ACTION: 1. Increase change order authority in the amount of $18,000.00 for additional drainage area associated with the Congress Springs Pazk Vertical Bypass Drainage Project; 2. Adopt Budget Amendment Resolution. REPORT SUMMARY: A contract was awarded to Colony Landscape & Maintenance in August for the Congress Springs Park Vertical Bypass Drainage Project. This project will vastly improve the playfield drainage at the park, allowing earlier play after a rain event. Surface ponding will also be significantly reduced, as will the water-related impacts to the playfield. The original contract amount of field area to be treated is 92,000 square feet. This equates to a unit price of $0.73 per square foot. A recent donation by the Saratoga AYSO will allow approximately 25,000 square feet in additional field azea to be treated. Therefore, in order to treat a lazger area at Congress Springs Park, it is recommended that Council authorize staff to execute a change order in the amount of $18,000. FISCAL IMPACTS: The funding this additional change order amount was provided by Saratoga AYSO specifically for this project. CONSEQUENCES OF NOT FOLLOWING RECOMMENDED ACTION: The change order would not be approved, and only the field area under the original contract would be treated at this time. •auoN S,LAtdL1iH~~.L,L~ •izuo?3?ppe ~uniloN ~.LO`~.LAi00 ~I'IgIld QAi`~ OAIIOI.LOAi `O,~iISI,LiIdAQV •xaom ~ozzluoo isu~uo aql ql?m ,Cisnoausiinut?s pauuo3iad pue `SucoSuo aq Ii?nn xzo~ •xionn izuo?~?pp~ au? uuo3lad of pagT~ou aq ii?n'~ ioloex~uoo aqZ ~~S)AIOI.LOF' dII AAO'I'I03 •anoge aq1 of uo?i?ppe u? auoN ~~S)AiOI.L~~ ~AIy~ARId.L'I~' RESOLUTION NO. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SARATOGA TO AMEND THE BUDGET FOR FY2004/2005 TO APPROPRIATE FUNDS TO PAY FOR ADDITIONAL DRAINAGE WORK AT CONGRESS SPRINGS PARK. WHEREAS, a contract exists with Colony Landscape & Maintenance to perform vertical bypass drainage work at Congress Springs Pazk for $67,000, and WHEREAS, A donation was made by Saratoga AYSO to increase the amount of treated drainage area at the park, and WHEREAS, it is necessary to increase the change order authority with Colony Landscape & Maintenance to perform the additional drainage work, NOW, THEREFORE, THE FOLLOWING IS RESOLVED, by the Council of the City of Sazatoga: 1. The amount of $85,000 be transferred from Account No. 001-000-1011-005, to Account No. 001-3030-532-4010, Contract Services. 2. The change order authority for the project be increased by $18,000. 3. The sum of $85,000 is hereby authorized to be paid to Colony Landscape & Maintenance for the additional work. 4. The City Manager or the Administrative Services Director are hereby authorized to make adjustments to the budget for FY2004/OS needed to execute this resolution. BE IT FURTHER RESOLVED, the above and foregoing resolution was passed and adopted at a regular meeting of the Sazatoga City Council held on the 15a' day of December, 2004 by the following vote: AYES: NOES: ABSTAIN: ATTEST: Kathleen King, Mayor Cathleen Boyer, City Clerk SARATOGA CITY COUNCIL MEETING DATE: December 15, 2004 ORIGINATING DEPT: Public Works ~~~ PREPARED BY: Cary Bloomqulsf AGENDA ITEM: CITY MANAGER: O~~ DEPT HEAD: ~ SUBJECT: First Amendment to the Santa Clara Valley Urban Runoff Pollution Prevention Program Agreement RECOMMENDED ACTION(S): Authorize City Manager to execute the amendment to the agreement. REPORT SUMMARY: Introduction: The Santa Clara Valley Urban Runoff Pollution Prevention Program (SCVURPPP) was formed in 1999 as a direct result of Federal Clean Water Act, which required municipalities to develop a program to control pollution from urban runoff, or nonpoint sources of water pollution, in the Santa Clara Valley. The National Pollutant Discharge Elimination System (NPDES) permit was applied for by SCVURPPP on behalf of the participating Cities. All Cities in Santa Claza County are affiliated with SCVURPPP, and executed the original ageement in 1999, which terminates this Mazch, 2005, to enable them to apply for and remain in compliance with the NPDES permit. Membership with SCVURPPP in not mandatory, but the associated compliance work for the NPDES permit is, and would need to be performed by either staff or outside consultants (most likely at a higher cost to the City). Discussion: Assisting member Cities remain in Compliance with the NPDES permit is the function of SCVURPPP, the details of which are contained in the original agreement (attachment A). The first amendment to the agreement does not change the content or spirit of the original agreement except to change the termination date of the original agreement from March 10, 2005 to a termination with no set date. The agreement can still be terminated by the City with a 30-day notice, as stated in section 6.03 of the original agreement. This "open-ended" approach will simplify the contract administratively without compromising the ability of the City to terminate the contract. luaucaa.~s of luaucpuauzy is~?3-S luauzgaslld luaucaar$s Isu?~uo ddd2iflA~S-d luaunlaslld ~SyAiRL~iHR~'.LZ.d •auoN :yOd,LAIO~ ~I'IgRd QAit~ O,~IRI.LOAI `OAIISI,L2I~AQd 33s1s ddd2IfIARS alsudozdds of papzsnnzo3 aq of paau II?nn luaucaaz2e `panozdds luauzaa~s of luaucpuauis 3I ~~S)AIOI.LOd dR MO'I'IO3 •auoLl ~~S)AIOI.LOd RAI.LVARId.L'Id •,Clluapuadapu? aaustlducoo S~QdN ucslls of paau II?n+ ~l?~ ' SOOZ `9Z ,Czenzga3 salsucuual pus papuaucs lou s? luauzaaz2y ~~S)Ai0I.L0~' QdQAi~I~iL~iORd2I OAIIA~O'I'IO3 ,COAT 30 SdOAIRRaRSAtOR •luauiaazSs Su?;s?xa of uo?lcpps u? auol.I :gyOE~dL1iI 'IdRSI3 •;cuuad SgQdii aql zo3 SuLClddsaz u? alsl lou s? ddd2If1A~S amsua of diau II?^~' PTTS ssaoozd uoilsoclddsaz clloouts s aloucozd dlacl IIiA1 aausnps u? samis~?s uotlacpsunC zaqucauz claw ~u?nsg 'SOOZ `9Z ,tzsnzgad sc alsP UOTlso?Iddsaz lcuuad SgQd~ans ATTACHMENT A AGREEMENT PROVIDING FOR IMPLEMENTATION OF THE SANTA CLARA VALLEY URBAN RUNOFF POLLUTION PREVENTION PROGRAM THIS AGREEMENT, is made and entered into this day of 1999 by and between the SANTA CLARA VALLEY WATER DISTRICT (DISTRICT), a local public agency of the State of California; COUNTY OF SANTA CLARA, a political subdivision of the State of California; CITY OF CAMPBELL, a municipal corporation of the State of California; CITY OF CUPERTINO, a municipal corporation of the State of California; CITY OF LOS ALTOS, a municipal corporation of the State of California; TOWN OF LOS ALTOS HILLS, a municipal corporation of the State of Califomia; TOWN OF LOS GATOS, a municipal corporation of the State of California; CITY OF MILPITAS, a municipal corporation of the State of Califomia; CITY OF MONTE SERENO, a municipal corporation of the State of California; CITY OF MOUNTAIN VIEW, a municipal corporation of the State of California; CITY OF PALO ALTO, a municipal corporation of the State of California; CITY OF SAN JOSE, a municipal corporation of the State of California; CITY OF SANTA CLARA, a municipal corporation of the State of California; CITY OF SARATOGA, a municipal corporation of the State of California; and CITY OF SUNNYVALE, a municipal corporation of the State of California. All of the above-mentioned entities are hereinafter collectively referred to as "PARTIES" or individually as "PARTY." RECITALS: A. The 1986 Water Quality Cohtrol Plan for the San Francisco Bay (Basin Plan), adopted by the California Regional Water Quality Control Board, San Francisco Bay Region, in implementation of the Federal Clean Water Act, required that PARTIES develop a program to control pollution from urban runoff, or nonpoint sources of water pollution in the Santa Clara Valley. B. In furtherance of their responsibilities pursuant to the Basin Plan, the PARTIES have previously entered into a series of agreements to jointly fund the cost of preparing an action plan to evaluate nonpoint source pollutants, monitor identified pollutants, and develop control measures to mitigate or reduce nonpoint source pollution. Collectively, the measures undertaken pursuant to the previous agreements and anticipated to continue pursuant to this Agreement, were known as the Santa Clara Valley Nonpoint Source Pollution Control Program and upon execution of this agreement henceforth shall be known as the Santa Clara Valley Urban Runoff Pollution Prevention Program (hereinafter called "Program"). C. In 1987 Congress added Section 402 (p) to the Federal Clean Water Act (CWA) (33 U.S.C. Section 1342 (p)), which requires certain municipalities and industrial facilities to obtain a National Pollutant Discharge Elimination System (NPDES) permit for the 76075_4 MOA JRG:MGD 10/19/99 ssisuo~ a~w~~ar `dOW 4 SL09L •l~6a;e~}s ay} smalna~ ~(penuue `ssaoad;uawanadwi snonui;uoo a y6nayi 'we~6ad ayl ~swalgo~d uol;nllod }youru ueq~n o}!Dads ssa~ppe o} sayoeadde and}oa}}a-;soo;uawaldw) pue dolanap o} lWM ay} y;inn sal}lnl;oe we~6ad sa}eulp~ooo `}lw~ad S3OdN ay; y3lm }ua}slsuoo 'I(6a}e~}s sly) '~(6a}e~}g sa~nsealnl;uawa6euey~ pays~a}eM s,we~6ad ay} sine}uoo we~6ad ay;;o ueld }uawa6eueW young ueq~D ayl '~(Ba;e~;g sa~nseaw }uawa6euey~ pays~a;eM a }uawaldw! pue dolanap o; ';lw~ad S34dN s31 }o }red se 'pannba~ sl we~6ad ayl 'R}unoD e~elD a;ueg u! (IWM) and3el}lul {uawa6euelN pays~a}eM a 6ul;onpuoo si a9dS-8DDM2i ayl 'elwo;lleD;o a;e}g ay};o snnel ay; ~apun Bul;slxa pue pazlue6ao ~(lnp `suol}e~od~oo ledlolunw aye S3112ib'd ~aylo Ilb' 'elwo;lleD;o a;e;g ay};o uolslnlpgns hl}llod a sl e~elD a}ueg ~o ~;unoD ayl 'e~elD a}ueg;o ~(;unoD ay} uly3lM 6ul}slxa pue pazlue6~o ~lnp elwoblleD;o a;e;g ay; }o ~(oua6e ollgnd leoo~ a s! 1DRilS1O 'H 'sal;lllglsuodsa~ and;e~;slwwpe pue isoo;o sw~a; ul 'uogedlol}~ed panty;uoo 6uunsua;o asod~nd ay; ~o;;uawaa~6y siy} o}ul 6uua}ua ~tq we~6ad ay; enul}uoo o} yslm S3112idd a43 'S311ayd ay} }o;saga;w len}nw ay3 ~o; pue ul 'D 9661 'EZ }sn6ny pa}dope :(g LL6ZOSb'D 'oN ~!ur~ad S3OdN) OB L-96 oN ~aP~O 'Z pue ~0661'OZ aun[• pa}dope '(g 1L6Z00b'D 'oN }!woad S3odN) b60-06 'oN ~aP~O ' L :;uawaldw) pue dolanap o; aye S3112i`dd ay; }ey; we~6ad ay; 6uluyap ~aypn~ s~ap~o Bulnnollo} a43 pa}dope 2ifldS-BDDMa ay} 'suol;eln6a~ yd3 pue yMD ay; ~o (d) ZOy uol;Dag o} }uens~nd 'd 'uol6a~ sll my}lM ssaoad }Itwad S34dN ay} ~a}slulwpe of (2i8dS-BDDMi!) uol6aa ~(eg oosloue~ j ueg - p~eog la;uoD ~l!IenD as}eM leuol6aa elwo}I~eD ay; o; ~(;I~oy}ne pa{e6alap sey 8D2iMS ayl `wn; w 'pue elwo;lleD wy}Inn ssaoad }iw~ad S34dN ay} ~a;slwwpe o; (gDaMS) PJe08 la;uoD saanosaa ~a;eM a}e}g elwo;I~eD ay} o; ~(}uoy;ne pa;e6alap sey yd3 ayl 3 '066 L ~agwanoN w suo13eln6a~ yons pa}e6~nwad yd3 ayl 'sa6~eyoslp ~a3eMw~o}s ~o; suol;eolldde }lw~ad S3adN lel}Iw ~o} suol}eln6a~ a;e6lnwad o;yd3 pannba~ ~ay}~n} (d) Zpti uol}Dag Q •s~a;enn aoe}~ns o; s;ue}npod }o ~o;nqu}uoo }ueogiu6!s a si ~o p~epue}s ~}l~enb ~a;enn e;o uol;eloln a o; sa;nqu}uoo pauluua}ap sey a}e}g a ~o (yd3) Roua6y uol;oa}ad le;uawualnu3 le~apad ay; yolynn a6~eyoslp ~a;ennw~o}s ~(ue ~o; (d) Zpy uogoag ~apun pannba~ osle aye s}iw~ad S34dN 'spa;enn a~ge6lneu o} ~a}ennw~o;s }o a6~eyosip g; /o Z e6ed 1N3W33aJb' d0 Wl1ON1f2lOW3W dddalln~S SCVURPPP MEMORANDUM OF AGREEMENT Page 3 of 13 NOW, THEREFORE, THE PARTIES HERETO FURTHER AGREE, AS FOLLOWS: Section 1. Santa Clara Vallev Urban Runoff Pollution Prevention Prooram 1.01 The Santa Clara Valley Nonpoint Source Pollution Control Program ("Program°) is hereby continued as the Santa Clara Valley Urban Runoff Pollution Prevention Program to fulfill the requirements of NPDES Permit No. CAS029718 as it exists, may be modified, or may be reissued in the future (hereinafter referred to as "NPDES Permit"). 1.02 The Program is a collective effort and implementation of area-wide activities, designed to benefit all PARTIES. Section 2. Manaoement Committee 2.01 A Management Committee is hereby reconstituted to provide for overall Program coordination, review, and budget oversight, with respect to the NPDES Permit. 2.02 The Management Committee may as necessary adopt and revise Bylaws for its governance. 2.03 The Management Committee is the official management and oversight body of the Program. The Management Committee shall direct and guide the Program and review and approve the Program Budget. The Management Committee shall consider permit compliance, including benefit to a majority of the PARTIES, as a primary objective in approving Program tasks and corresponding budgets. 2.04 The Management Committee may periodically re-evaluate and make recommendations to the PARTIES concerning reallocation of the proportion of the annual Program contribution that each PARTY shall pay. 2.05 The voting membership of the Management Committee shall consist of one designated voting representative from each PARTY. An alternative voting representative may be appointed by each PARTY. The RWQCB- SFBR may appoint anon -voting representative and alternate to the Management Committee. 2.06 A quorum of the Management Committee shall be achieved when at least nine (9) voting representatives, including at least one (1) representative from each of City of San Jose and Santa Clara Valley Water District, are present at any Management Committee meeting. 2.07 Meetings of the Management Committee, including any closed sessions with Program Legal Counsel, shall be conducted in accordance with the "Brown Act" 76075_4 MOA JRG:MGD 10/19/99 66/6L/OL o°JW~JiIf VOW b SL09L ~(ew ~a6eueW we~6ad ayl 'S3112lb'd ~o 1.12lb'd ~(ue y}im }oe~;uoo a3e~edas ~apun saoin~as yons apino~d ~(ew }nq 'S3112~tfd lenpinipui o} aouei~dwo~ ;iw~ad o; pa;e~a~ aompe ~e6a~ 6uipinad ~o) a~gisuodsa~ aq;ou pet's ~asuno~ ~e6a~ we~6ad •uoi}e;uasa~da~ ~e6a~;sanba~ ~o aompe ~e6a~ Baas ~(ew aa~iwwo~;uawa6eueW ay} yoiym uodn spa};ew gay;o yons pue;iw~ad S3adN s,we~6ad ay; }o uoi;e~;siwwpe fiuin~onw spa};ew pe uo as;;iwwo~ ;uawa6eueW ay; o; aoinpe ~e6a~ apinad o; s}iw~ad S30dN ~a}emw~o}g ~edioiunW pue }oy ~a;eM uea~~ ay; y;im paouauadxa si;et'; way ~o (~lawo}}y we~6ad) ~tawo~e ue;owes ~(ew as;;iwwo~ 3uawa6eueW ayl ~ l~Z ~S311iib'd ~o .1121b'd ~(ue y;im ;oe~;uoo a;e~edas ~apun saoinias yons apinwd ~(ew;nq 'swe~6ad;iuuad S311~IVd ~enpinipw o; pe;e~a~ saomias;uawa6euew we~6ad 6uipmad ~o; a~gisuodsa~ aq;ou pet's ~a6eueW we~6ad ayy •~apuna~ay pequosap saom/as ay; 6uipmad ~o; `}a6pnq we~6ad pa;dope ay; y;im aouep~oooe w spun; we~6o~d wog; 'pied aq ~~eys ~a6eueW we~6ad ayl •bpenpmipui pue a~oym a se S3112iVd et';;o;saga;w ;saq ay; ui as;3iwwo~;uawa6eueW ay; ~q pa;oa~ip se pue 'sme~~(g we~6ad ';uawaa~6y siy3 ';iw~ad S34dN ay; y;im aouep~oooe w pe;uawa6euew we~6ad ~eoiuyoa; pue ';uawa6euew;iw~ad 'uoi;e~}siuiwpe pue;uawa6euew we~6ad ~o} a~gisuodsa~ aq pet's ~a6eueW we~Bad ayl •we~Bad ay} ~o} ~aBeueW we~6o~d se ioe o; ~o;oe~;uoo apis;np ~o uz{yd e;oa~as ~~eys as;;iwwo0 }uawa6eueW ayl 06'Z •s~o~e~;uo0 apis;np yons ~o; uoi;esuadwoo pue 's~o;oe~;uoogns;o asn `aoueuuo}~ad;o sa~npayos '~~om;o (s)adoos ay} 6uipn~oui 's~o}oe~}uoo apis;np y;im s;oe~;uoo ~(ue 6uinadde pue 6uimaina~ ~o} pue ';ua6y 6ui;oe~;uoo ay; ~q panadde ssaooad a 6uisn '(„s~o3oe~;uoo apis}np„) spunk we~6ad wa; pied aq o; aye oym (s)~o;oe~;uoo ~o (s);ue;~nsuoo ~tue 6ui}oa~as ~o; a~gisuodsa~ aq ~~eys as;;iwwo~;uawa6eueW ayl 60'Z •aauiwwo~;uawa6eueW ay; ago;aq }y6naq a~nseaw ~fue anadde o; tiessaoau si '(„a;on ~(;uofeW„ e) s}soo we~6ad epim-ease ay; bo (%OS) luao~ad ~iuy;seal;e a;nqu;uoo l~angoa~~oo yoiym'aa;}iwwo~;uawa6eueW ay;;o s~agwaw 6ui;on (g);y6ia;seal;e }o a;on ani;ew~~e ayl BO~Z }oy umwg ay} y;im sai~dwoo;i }et'; 6uunsua ~o} a~gisuodsa~ ~(penpmipui si ~(~ed yoe3 •~~dde asim/ay}o }ou p~nom }oy umag ay; a~aym ';oy umag ay; o3;oafgns aq o; (saiUed ayl }o sani}e;uasa~da~ pa;eu6isap 6uipn~oui) saiued ~enpinipui ay; ~o s~agwaw }ye;s uaam;aq s6w;aaw a~inba~ o; pa}a~d~a;ui aq ~~eys uia~ay 6w43ou 'aa;;iwwo~;uawa6eueW ay; }o s6ui}aaw ~eioy;o ~o~;daox3 ~s6ui;aaw as;;iwwo~ }uawa6eueW ~o} sa~npaoad }oy umag mo~~o; o} aa~6e ~(~ue}union }nq '~~dde ;ou saop ~(pe6a~ ~y umag ay} 3ey} uoi}isod ay} as~e; o} }y6u nay} aniem }ou op sailed ay; ';uawaa~6y sit'; 6w}noaxa u~ ~aa;;iwwo~ 3uawa6eueW ay;;o s~agwaw o; 6ui~(~dde se pa;a~d~a;w aq p~noys ~(pe6a~ }oy umag ay} gay}aym uo suoiuido 6ui~a}}ip aney saiued ~enpinipui ayl ('bas;a OS6bS uogoag apo~;uawwano~) ~; /o y abed 1N3W33LfJt1 d0 W(]ONY2JOW3W dddtl(1/1 ~S SCVURPPP MEMORANDUM OF AGREEMENT Page 5 of f3 assist in coordination of activities with the Program Attorney but shall not give direction without prior authorization from the Management Committee. 2.12 The Management Committee shall establish timelines and budgets for completion of Program tasks. The Management Committee shall rate the performance of the Program, and in turn rate the performance of the Program Manager, based upon the Program's ability to meet such approved timelines and budgets. 2.13 The Management Committee, through its Bylaws, may establish procedures for tracking, accounting for, and auditing the Program Fund. Section 3. Procram Budoet 3.01 A collective budget for the Program (Program Budget) shall be based upon a projection of two consecutive fiscal year cycles, however, the Budget shall be adopted for only one fiscal year cycle. The Budget shall include a Contingency/Reserve Fund which shall not exceed ten percent (10%) of the operating costs of the adopted Budget. 3.02 The PARTIES shall each pay a yearly assessment into a fund established for Program operations for their assigned portion of the Program Budget. The proportionate share of the Program Budget that each PARTY shall pay is shown in the schedule marked Exhibit A hereto and incorporated by reference herein. 3.03 Except as provided in Section 6.03, the ending fund balance at the close of each fiscal year shall be disbursed annually to the PARTIES, or credited to the PARTIES' share of the next fiscal year's costs, in accordance with the PARTIES defined participation rates, as requested by each PARTY. Section 4. Contractino/Fiscal Aoent 4.01 DISTRICT shall serve as the initial Contracting/Fiscal Agent for the Program. 4.02 DISTRICT may withdraw as the Contracting Fiscal Agent upon the provision of ninety days (90) days written notice to the Management Committee. 4.03 In the event that the Contracting/Fiscal Agent withdraws from the Program or from providing Contracting/Fiscal Agent services to the Program, another PARTY may serve as a successor Contracting/Fiscal Agent. Any PARTY willing to serve as successor Contracting/Fiscal Agent may be nominated by another PARTY. Selection of a Contracting/Fiscal Agent must be by majority vote of the Management Committee. 7fi075_4 MOA JRG:MGD 10/19/99 88/6L/OL O°JW~`J2lP VOW 4 SL09L •ea;;lwwo~;uawa6euelN ay},(q aoue;daooe 6ulnnopo; sy}uow (g) aa~y; my;Inn 'algeolldde se 'p~eog ~o Ilouno~ play; o; ;uawaa~6y sly; o;;uawpuawe pasodo~d ~(ue Buuq o} aa~6e S3112idd Ilb' •S3112ib'd ay;;o;uawaa~6e ua3;l~nn snowlueun ~q papuawe aq Rew;uawaa~6y slyl ZO L ~S3112it/d ay; }o due uaann;aq s;uawae~6e gay;o ~(ue apas~adns }ou saop }nq 'we~6ad ay} 6ulp~e6a~ S3112lb'd a43 Ile 6uowe;uawaa~6e Loud Rue sapas~adns }uawaa~6y s!yl ' l0•L suolslnad le a~ le~aua~ 'L uol;oaS •uogedlol}~ed s,J.12iHd 6ulnne~py;lnn ay;;noy;!nn S3112!`dd ay} ~(q ~eaR lens} 6ulmopo; ay; ~o; pa;elnoleoa~ aq ,(ew ,S311add 6ululewa~ ay; ~o} suol;eoolle;soo ayl •s~ea~ leosy snolna~d Ile wa; 6ululewa~ spun; pa~agwnouaun 'papuadxaun Cue;o a~eys sJ.la`dd 6ul}eulw~a; ay;;o Ile;o a~n;la}~o; a;n;l;suoo pegs uol;eulw~a; '~ea~( hs3 6ulpaaoons ay; ~o};a6pnq ay;;o leno~dde ~o; as;;lwwo~ ;uawa6euey~ ay; !q paysllge;sa a;ep ay; o; Loud step (Og) ~(;aulu;seal;e paplnad sl uol;ewuLai }o aol}ou ssalun `uol;lppe ul '(s;unowe pledun;nq pa;e6llgo pue pled y;oq) paLnooo uol;eulw~a; ay; yolynn ul ~ea~( hs1 ay; ~o; 'la6pn8 we~6ad ay; }o a~eys s,laab'd 6ul;eulw~a; ay; }o Ile;o a~n;la}~o} a;n}l;suoo pegs uol;eulw~a; 'uanl6 sl aogou ay; yolynn ul ~eaR leosy ay; }o asolo ay;;e and;oa~a aq o; palnpayos sl uol;eulw~a; ay; ssalu~ •sa!3!I!q!suodsa~ eplnn-we~6wd pue of}loadg-~(;lunwwo~ y;oq y}lnn aouelldwoo s;l 6ulpnioul 'uol;edlol}~ed s;l sa;eulw~a};l a;ep ay} uo 6ulouawwoo;lw~ad S34dN ay; y;lnn aouelldwoo s;l col l4!I!q!suodsa~ Iln; ay; ~eaq limn 1J.2i`dd 6ul;eulw~a; ayl •aol;ou uagunn yep (0£) ~3~!yl;seal;e as;;lwwo~;uawa6eueW ay; }o ~ley~ ay; 6ulnl6 ~(q;uawaa~6y sly; ul uol;edlol}~ed s;l a;eulw~a;lew.llat/d !uy £0.9 •s~ea~( (g) and;o w~a; a aney ileys;uawaa~6y s!yl Z0~9 •;l sa;noaxa S3112!`dd ay;;o and;e;uasa~da~ pazl~oy;ne ~(inp }sel ay; a;ep ay; uo aouawwoo Ileys;uawaa~By sly; }o w~a; ayl L0~9 ;uawaa~ y;o weal 'g uol;oag ~6ulpaaoo~d ago;aq uol;oe play; ul ulof ~o uodn }uawwoo o; way} nnolle pue S3112it/d gay;o ay; o; uol;oe play; }o aol;ou aouenpe aplnwd o; s}~o}}a algeuosea~ a~lew Ileys (S311ildd ~0)1~12i`dd 4ons ~(ue '~anannoy :(S311atJd;o dna6 ~o) ~(}~ed lenplnlpul ue s;oa};e uolslnad a;ey;;ua;xa ay} o} suolslnad;lw~ad ~o; sleadde;lw~ad S3adN a;el;lul ~o/pue suol;eol}lpow i!w~ad S3~dN;sanba~ (~(lanl;oalloo ~o) ~Ilenplnlpul of ~3!I!ge ay; wab S311Nb'd a4} lo!~3sa~;ou saop;uawaa~6y s!yl ZO~S •s}~o}}a and;e~adooo gay;o ~o s;uawaa~6e 'sanssl loua6e-~alul ssa~ppe ~(penp!n!Pu! II!nn yoe3 'S pue :uol;e;uawaldwl EG {o L abed 1N3W33aJb' ~O WIIONb'LIONF3W dddNll/1 ~S SCVURPPP MEMORANDUM OF AGREEMENT Page 8 of 13 7.03 This Agreement may be executed and delivered in any number of copies ("counterpart") by the PARTIES, including by means of facsimile. When each PARTY has signed and delivered at least one counterpart to the Program, each counterpart shall be deemed an original and, taken together, shall constitute one and the same Agreement, which shall be binding and effective as to the PARTIES hereto. 7.04 No PARTY shall, by entering into this Agreement, participating in the Management Committee, or agreeing to serve as Fiscal Agent, Contracting Agent, Program Manager, and/or Legal Counsel, assume or be deemed to assume responsibility for any other PARTY in complying with the requirements of the NPDES Permit. This Agreement is intended solely for the convenience and benefit of the PARTIES hereto and shall not be deemed to be for the benefit of any third party and may not be enforced by any third party, including, but not limited to, the EPA, the SWRCB, and the RWQCB-SFBR, or any person acting on their behalf or in their stead. 7.05 In lieu of and notwithstanding the pro rata risk allocation which might otherwise be imposed between the PARTIES pursuant to Government Code Section 895.6, the PARTIES agree that all losses or liabilities incurred by a PARTY shall not be shared pro rata but instead the PARTIES agree that pursuant to the Government Code Section 895.4, each of the PARTIES hereto shall fully defend, indemnify and hold harmless each of the other PARTIES from any claim, expense or cost, damage or liability imposed for injury (as defined by Government Code Section 810.8) occurring by reason of the negligent acts of omissions or willful misconduct of the indemnifying PARTY, its officers agents or employees, under or in connection with or arising from any work, authority or jurisdictions delegated to such PARTY under this Agreement, including but not limited to any non-compliance by a PARTY with its obligations under the Program NPDES Permit. No PARTY, nor any officer, board member, employee or agent thereof shall be responsible for any damage~or liability incurred by reason of the negligent acts or omissions or willful misconduct of the other parties hereto, their officers, board members, employees or agents under or in connection with or arising from any work, authority or jurisdictions delegated to such PARTY under this Agreement, including but not limited to any non-compliance by a PARTY with its obligations under the Program NPDES Permit. 7.06 In the event that suit shall be brought by either party to this contract, the Parties agree that venue shall be exclusively vested in the state courts of the County of Santa Clara, or where otherwise appropriate, exclusively in the United States District Court, Northern District of California, San Jose, California. /!/ 76075_4 MOA JRG:MGD 10/19/99 ssrsuo~ o~w~~ar VOW 4 SL09L %00'006 ~t/101 %LO'0£ aso~ ueg %L6'6£ le#o#qnS %b6'4 ~#uno~ e~e~O a#ueg %5Z'L alen~(uung %6S'6 e6o#e~eg %£Z'9 e~el0 a#ueg 9~o90'b o#Ib' oled %L6"£ malA we#unoW %bL'0 oua~ag a#uoW %SCl se#Idl!W %bL• 6 so#e0 sod %£b'0 sll!H so#I`d sol %6S' 6 so#Ib' sol %9b'Z oul}~adn0 %88~ 6 Ilagdwe0 a~eyg leuol#~o o~d uol#alpsun~ SNOIlaOd021d 9NI?1t1HS-1S00 d0 31f1a3HOS WtfaJOi:id NOIlN3A3?Jd NOllitllOd ddONf#a Nt/821f# A3ll`dA t/21\'!l0 b'1NtlS d 1I81HX3 £G~oE~ abed 1N3W33aJb'~OWllONb4lOW3W ddd?Jlln~S SCVURPPP MEMORANDUM OF AGREEMENT Page 9 of 13 IN WITNESS WHEREOF, the PARTIES hereto have executed this Agreement as of the dates shown below. SANTA CLARA VALLEY WATER DISTRICT, a body corporate and politic of the State of California Date: APPROVED AS TO FORM: By: Chair, Board of Directors By: General Manager By: General Counsel ATTEST: Date: By: COUNTY OF SANTA CLARA, a public entity of the State of California Date: APPROVED AS TO FORM: Chair, Board of Supervisors ey: Deputy County Counsel ATTEST: Date: ey: CITY OF !'.A MPRFT.T. Date: 12/7/99 APPROV/EJ~D,~AS TO FORM: Name :-R,,,~o.-~ g~~s Name : wiiiiam R. Seliamann Tltie;_ Pnh1 ; r Ainrk< rl; ,- ~rpr Tltle: City Attorney 76075_4 MOA JRG:MGO 10/19/99 66/6L/Ol a'JW~J2lf lauloUd X1!0 ~aP!.L uEiir}I sal.regJ : awE :,Cg 03 OZ S'GQ A02Iddd ~uawaa~6e }}oun~ ou!uadn03o X1!0 `io~CEl^ ao!A :ap!Z uouE1S ugof :auiE ~ -i~ ~' ~2 -~' :alEQ OI~II.L2IHdR0 30 I..LIO :.Cg :a1EQ ~.LSH.LLd IasunoQ ,L~unoO lgndaQ :.Cg ~Y~I2I03 OZ Sd Q3A02Iddd ssoslniadnS;o piEOg `.~qQ :6g :a~EQ Emio•~~EO;o a~Eig aq~;o ,S1uua otjgnd E `duyZQ d.LNdS 30 .I.LNf100 :!g :a3EQ ~.LS3.LLd lasano0 ~aua0 :gig ~L~I2I03 OZ Sd QdA02Iddd iaSE~ys tEaauacJ :ng sioloanQ;o p~EOg `itEgO EN.IO;IjE~ ;o alElS aqi ;o ot1?lod puE alEiodioo ,Cpoq E `.LJRLLSIQ 2I3.LdM AH'I•IdA d2Id•IO d1,lSdS •n~o~aq uhogs sa~Ep aq7;o sE luauiaaidy scgi pa~noaxa anEq olaiaq S3LL2Idd aql `309TI3HA1 SS3I~LLIM Isi Ed;o 6 abed 1N3W33aJV d0 WnONb'bOW3W dddan/10S SCVURPPP MEMORANDUM OF AGREEMENT Page 9 of 13 IN WITNESS WHEREOF, the PARTIES hereto have executed this Agreement as of the dates shown below. SANTA CLARA VALLEY WATER DISTRICT, a body corporate and politic of the State of California Date: APPROVED AS TO FORM: By: Chair, Board of Directors By: General Manager By: General Counsel ATTEST: Date: By: COUNTY OF SANTA CLARA, a public entity of the State of Califomia Date: APPROVED AS TO FORM: Chair, Board of Supervisors By: Deputy County Counsel ATTEST: Date: By: CITY OF LOS ALTOS Date: o ember 22 1 By: Name: Philip E. Rose Title: Citv Manager APPROVED AS TO FORM: Name: Robert K. Booth Title: City Attorney MOA.doc JRG:MGD 10/19/99 ssrsuo~ a~w~~ar auzo~~tl ~?~ :aR!1 ueoTS P~ :aweN :W2iOd Ol S'd 43n0 dd`d :~8 :a;ea :1S311'd !asuno0 r(;uno0 /;nda0 :fie :Wa0d Ol S`d a3A02iddb' tlOW 4 SL09L ra6euew ~~?~ :al;!1 sail?w x~w :aweN :~(g 00/9/i a;e0 STT?x so~itt saI d0 J.110 s~os!n~adng;o p~eog 'ney0 :!g :a;ea e!wo;!Ie0;o a;e;g ay;;o ~(;!;ua o!!gnd a 'yay~0 ylNdS .d0 l.1Nf100 :/~8 :a;ep :1S311'd iasuno0 !e~aua0 -~8 :WaOd Ol S'd 03n0add`d a3e0 e!wo;!!e0 ;o a;e;g ay; }o o!;!!od pue a;e~od~oo ~(poq a '1012i1S10 2i31dM 1.3llt/n tf2i`dl0 tIlNHS nno!aq unnoys sa;ep aye;o se ~uawaa~6y s!y; pa;noaxa aney o;a~ay S311a`dd ayl 'd03d3HM SS3NlIM NI ~a6eueW !e~aua0 s~o;oa~!0;o p~eo8 'ne40 6L ~o B abed 1N3W33aJY/ d0 WIIONb'aOW3W dddb/l/IOS / SCVURPPP MEMORANDUM OF AGREEMENT Page 10 of 13 CITY OF CAMPBELL Date: APPROVED AS TO FORM: By: Name Title: TOWN OF LOS GATOS Date: IZ. ~ 4`I ~ ~ B y: ' l,<~ l Name : , ,~ ~~o Title: o.s.,. L~Q,..~.r,,,. CITY OF _MONTE SERENO Date: By:, Name: Title: CITY OF _SARATOGA Date: By: Name Title: MOAfinal By: Name: APPROVED AS TO FORM: ATT:S': ~~~ ;; ; , Nam ~,.;: _~~,~ ~ ~. 'e~`3 ~v~AKIAN V. CQSGR04 Title:_ 7-~ryArAn~/trl/ rnWN CLERK - APPROVED AS TO FORM: By: Name: Title: APPROVED AS TO FORM: By: Name: Title: JRG:MGD 10/19/99 :apil awed -:~8 ~11'~30d 01 St+ Q3AOIIddb' :aµil awzn _.~9 :a~e0 dOI..LIO amen; ~~fl ~Y~T2i03 01 S'd Q3AOZIddN J~Y~~ Z'1'~~\:ng ~Ih'2I03 01 St' QflA02Idd'd :miry awefy :,Cg 30 I..LIO :ng sE~? T~?W dO.I.LIJ :.Cg :aieQ ~.LSH.LLtl Iasuno0 ,VunoO ianda0 s~osi,uadnS 3o pleog `neyJ :rig :~Cg ~1N230d 01 SF' 03AONdd~ :a~e0 e~u~o3~~e03o a~e~S ayi3o ianuz ai~gnd e'~t+'1J t'lt~t'S dOI,.Lt1f100 -S- SCVURPPP MEMORANDUM OF AGREEMENT Page 10 of 13 CITY OF CAMPBELL Date: APPROVED AS TO FORM: By: Name: Title: By: Name: Title: TOWN OF LOS GATOS Date: APPROVED AS TO FORM: Name: Title: CITY OF _MONTE SERENO By: Name: Title: December 7, 1999 APPROVED Date: By: By. Name . Jack Lu as N ~ Title: Mayor Title: Cii CITY OF _SARATOGA Date: By: Name: Title: TO FORM: APPROVED AS TO FORM: By: Name: Title: MOAfinal JRG:MGD 10/19/99 o~ ~aP'V SL09L do ul~ :all!1 aweN ~W2iOd Ol St/ Q3n02~ddb ~~8 :area ~1S311d aweN ~~9 ~~:a;ep Mai re~~,no~( dO u0 Iasuno0 ~uno0 gndaa s~osln~adng;o p~eog '~Ie40 :~(g :~(g ~WaOd Ol Sd 43nOaddb' :a;ea elwo}IIeO;o a;e;g ayl;o lgilua olignd e '`diit/l0 b1N`dS d0 J~1Nf1O0 :area ~1S31.Ly Iasuno0 ~e~auaO :leg :WaOd Ol S'd a3nOaddd ~a6euew Ie~auaO :~8 s~o}oa~14 }o p~eo8 '~IeyO :~Cg :a;eQ elwo;IleO }o a;elg ay;;o ol~llod pue ale~od~oo fpoq e '101LIlSla a31t/M J3l'lt/h `d~IHlO d1NHS •n~olaq unnoys sa;ep ayl;o se;uawaa~6y slyl pa~noaxa aney o~a~ay S311a`dd a43 'dO32i3HM SS3NliM NI 66/6 L/0l arw~~ar SCVURPPP MEMORANDUM OF AGREEMENT Page 9 of 13 IN WITNESS WHEREOF, the PARTIES hereto have executed this Agreement as of the dates shown below. SANTA CLARA VALLEY WATER DISTRICT, a body corporate and politic of the State of California Date: APPROVED AS TO FORM By: Chair, Board of Directors By: General Manager By: General Counsel ATTEST: Date: By: COUNTY OF SANTA CLARA, a public entity of the State of California APPROVED AS TO FORM: By: Chair, Board of Supervisors CITY O~F ~ /o /~ /fo Date: /,' Name- ; ~c; % :r~;~,.!~ Title: ,'J L ,~,., i Deputy County Counsel ATTEST: Date: By:, APPROVED AS TO FORM: By: ~~-~--a,r Cam. ~'.u-a~_ ame : ~ sav, C a si Title: S'~.~ ~ or A-jst Q,.y:~ ~orne~,~ MOA 10-28-99.doc JRG:MGD 10/19/99 ssrsuo~ a~w:~ar :ali!1 :aweN ~W2i0d Ol Sd a3nOaddd 6661 b'OW IePaW SdN aweN `•~8 :a;e0 do uio :a~~1 :aweN ~~8 ~WaOd Ol Sb' 03/~OaddH - Zl ~~d rv3~3 :aweN -~ma b-~I -v~ :Rg ~W2iOd Ol Sb' Q3n02iddF/ :al~!1 aweN ~~8 ~W2i0d Ol Sb 03AOaddd :a~}il :aweN `•~6 :a}e0 as ~~~ J.11 '~"~~70 ~- ~1S311tl ,aa eueW ~1~ :a~yr~ outoeae g~.aa~~uuap : aw ~~8 666L OE ~agwanoN :a~e0 . b'2iHl~ V:LNtlS d0 J.110 :a~}il :aweN ~~e :a~e0 ~o uio EL ~o ZC abed 1N3W33b'Jt/d0 WrIONb'NOW3W ddd~J(JnOS SCVURPPP MEMORANDUM OF AGREEMENT Page 12 of 13 CITY OF Date: APPROVED AS TO FORM: By: ~ By: Name: Name: Title: Title: CITY OF 5{} /?L~ % ~%6~ Date: !//,~~rufl~, l JS~i; A',~y .. By: N~4Y~/. Name : r/ - r;~;.;,,y Title: _r'rTY MAti/A~~,{ APPROVED AS TO FORM: By: C-- - -~_-- Name: ~~.[c~,cr ic:y cc Title: L:}•, /.}}-I-c~r~Ei CITY OF Date: APPROVED AS TO FORM: By: By: Name: Name: Title: Title: CITY OF Date: APPROVED AS TO FORM: By: By: Name: Name: Title: Title: 76075_4 MOA JRG:MGD 10/19/99 ssisuo~ o~w:~ar au~o~~d ~?~ :al~!1 o~uauczy •r atzaTaA : aweN v l~ W~JOd 01 Sb' 43/~OaddV ~~8 :a~e4 ~1S3.LLd Iasuno0 ~uno0 ~ndaQ ~~8 ~oP't/OW 4 SL09L =a EI7PW ~?J :all!1 2TaSp'I ~za4o :aweN -~~' ~ :leg :aleQ aZanduunS dO.1.110 s~os!n~adng;o p~eo8 '~!ey0 :!g WaOd Ol Sb a3nOaddb' :a;ea etwo;!IeO;o a3e;g aya;o ~!~ua o!Ignd e 'y~jy10 ylNt1S d0 J~1Nf100 ~a6eueW Ie~aua0 :a~ep ~1S311b' Iasuno0 Ie~aua0 ~W2iOd Ol Sb' a3nOaddt~ s~o~oa~!Q;o p~eog '~!e40 :!g a~ep e!wo;!Ie0 ;o a~e3S ay;;o o!~!lod pue a;e~od~oo ~Spoq e '101alSla ii31t/M J.3~lb'/~ dab'l0 b'1NdS 'nnolaq unnoys salep ay;;o se;uawaa~6y s!y~ pa~noaxa aney o}a~ay S311ab'd ayl'd03a3HM SS3NlIM NI _ SG !o g afied 1N3W33bJd d0 Wn4Nt~LlOW3W ddd~Ifl~IOS SCVURPPP MEMORANDUM OF AGREEMENT Page 9 of 13 IN WITNESS WHEREOF, the PARTIES hereto have executed this Agreement as of the dates shown below. SANTA CLARA VALLEY WATER DISTRICT, a body corporate and politic of the State of California Date: By: Chair, Board of Directors By: General Manager APPROVED AS TO FORM: By: General Counsel ATTEST: Date: COUNTY OF SANTA Ct.ARA, a public entity of the State of Califomia Date: DEC 14 1999 By: Chair, Board of Superviso CITY OF Date: By: Name APPROVED AS TO FORM• By: ti ~' -~ Deputy Coun Counsel ATTEST: Date: DEC 14 1999 P lis A. Perez. Cietlc ~}' Board of Supervisors APPROVED AS TO FORM: By: Name Title: Dee 21 99 03: 39p 88/8t/Ol 49W:°Jaf SCVWD Clerk's Office :a11!1 :eweN :fig ~WLIOd Ol S`d 03/~OLiddt/ [406)266-2627 tlOW ti 4L09L :aweN :~8 :abed ~o ulo ~~e :a;ea ~1S311'd Iesuno0 ~yuno0 ~(lnda4 ~F8 s~os!aadng }o p~eog 'ney~ ~~8 ~WaOd Ol S`d 03AOadd`d :e~ea e!wo~le0;o a;e~S ay; }o /Q!~ua o!Ignd a 'yZlHl~ V1NdS j01J.N(100 .leg ~e6 u Ie~aua0 .a;ep ~ 8 ~1S311d lasun Ie~aue0 ~~8 ~WaOd Ol Sd 43A02iddd s~opan0 }o o ' !eye ~~8 :a~ep 6661TZ~3Q e!wo;!Ie0 }o a~e~S aUi to o!lllod pue a;e~od~oo /(poq a 'lOlalS10'J3111M A3lldA tRlrflO b'1NtlS •MOlaq annoys sa~ep ayl;o se;uawaa~6y siy; pa;noaxa eney o~a~aU S311LIdd ayi 'd032l3HM SS3NIIM NI p.3 C;;o g abed 1N3W33a`Jd d0 W(IONb'NOW3W ddda(1/IOS JRG:MJD 3/5/00 IN WITNESS WHEREOF, the PARTIES hereto have executed this Agreement as of the dates shown below. SANTA CLARA VALLEY WATER DISTRICT, a body corporate and politic of the State of California Date: APPROVED AS TO FORM: By: Chair, Board of Directors ey: General Manager By: General Counsel ATTEST: By:, Date: COUNTY OF SANTA CLARA, a public entity of the State of California Dater APPROVED AS TO FORM: Chair, Board of Supervisors By: Deputy County Counsel ATTEST: Date: By:, CITY OF SAN JOSE Date: 3'~D` ~ APPROVED AS TO FORM: By:~~ By: ~aCGrp~~~~~ ~(~- me~Jenniffer A. aguire Name: Mollie Dent " Title: Assistant to the City Manager Title: Senior Deputy City Attorney 76075_4 10 `.molaq quo; las se ypy~l agi3o uual aql pualxa of az?sap azo3azarll sa?ued aqy 'Q `• SOOZ `OI gozElnl za>3e i?uuad aql qi?m aaue?Iduzoa du?ienlaa~a u? sa?uEd arli Su?is?ssE of paiElaz sia~EUr3o ,Clauen a ssazppE as?mzagio of puE SOOZ ,iizEa u? 3?uuad S3QdN aql zo; uo?lEa?Iddeaz a icuzgns of un:z~ozd aql az?I?ln of laadxa sa?uEd aqy '~ `•SOOZ `OI go~Y~I lnoge zo uo apnlauoa of las ~Iluatma s? `uo?inaaxa si? uo paseq `qa?qm `uual zea~C anti E zo; pap?nozd luauraaz~y aqy 'S 'iuautaazSy aql u? quo3 las dumeauz aqi aneq IIEgs suuai IIE `u?azaq quo; las as?mzaglo ssalun 'y x?puaddy se oiazaq pagaelle s? luauzaaz~y agl3o ,Cdoo y '(„utEZ~ozd„ aql) uzez~ad uo[iuanazd uollnilod 33oung uEgzfl ~aIIEA EzEip elueS aril3o lq$?szano pue uo?ieiuauTaldur? aql of Su?lelaz suo?3?puoa pue suzaai meuaa pags?Igeisa sallied aql golgm of luensmd („ypy~I„ zo ,duauzaaz~d„ aql) uzEZSozd uo?luanazd uollnitod 33oung uEgzn ,iallEA ezelp eiuES agl3o uo?lEluauialdurl zod Su?ptnozd luauzaaz~y u?elzao ierll olu? pazalua ,ilsno?nand sa?uEd aq.L 'F S'I~'.LIpd2i ,;,Cued„ sE ~iQenpln?pul zo „sallied„ sE of pazza3az Clan?ioailoa zageu?azaq azE sari?ilia pauo?luaus-anoge agl3o IiF~ •e?uzo;?IE~ 3o alE1S agi3o uo?s?nlpgns lea?3?tod E `ygyZp V.LI~I`dS 30 AyNfIOp PuE `.e?uzo;?IE~;o alE3S arll3o uociEZOdzoo led?atunuz e `gZyAAhINfIS 30 1C.I.Ip PuE `.e?uzo;tlEp3o aiei3 aril 3o uo?iezodzoa led?a?unuz E `dLJO,Ld2IdS 30 A,LIp `,ETQIO3?IEp 3o alE;S agl3o uo?lEZOdioa led?o?unur E `~~'Ip yy[1F~S 30 ~i,LIp `e?ruo;clEp3o a3elS arP3o uo?lEZOdzoa led?a?unuz E `gSOf NdS 3O1i.LIp `eluzo;?IEp;o aieiS agi3o uo?lezodzoa ledto?unuz E `O.L'IF~ O'Idd 3O 1i.LIp 'Enuo31ep;o alElS agl3o uo?lEZOdzoo led?acunuz E `M3IA I~IId.LNfIOY~I 30 A.LIp `•Eiuzo;IlEp;o alE;S agl3o uo?iEZOdzoa led?anrnui E `ON~I'3S d,LI~lOY~I 30 A.LIp `•E1LUO3?iep3o aieiS agl3o uo?lezodzoo ledcanznur e `Sd.LId'IIY~I 30 ~iyIp `•E1UZO3?IEp;o aielS agl3o uo?lezodzoa led?a?unuz E `SO.LdLJ SO'I 30 NA1O.L `eruzo;?Iep3o alelS aql;o uo?lezodzoa led?a?unur a `SZ'IIH SO.L'Id SO'I 30 NMO.L `.Enuo;?lep 3o aielS agl3o uoTlezodzoa Ied?a?unur E `SO,L'Id SO'I 3O1i.LIp `•E?uz03tlep ;o alE3S agl3o uo?lEZOdzoo led?o?unuz a `plllyggdflp 30 A,LIp `e?uzo;ciep3o alE3S agl3o uo?lezodzoa led~alunui E `'I'I3HdY~Idp 30 ~I.I.Ip :(„lalz3slQ„) e?uzo}IIEp3o alElS aql 30 ,Caua~e a?Ignd leaol a `ypRI.LSIQ 2id.LF/M ~i3'I'IdA F~2iV'Ip F/yNYS aril uaamlaq pue ~Cq olu? pazalua s? („iuauipuaui~„ aql) InI`d~IOO2id NOI.LI~I~A~Id NOI.LfI'I'IOd 33ONfRI NF~fiuf1 Ad'I'I`dA `d2id'Ip F~.LIdF S 3H.L 30 NOI.L~'y[~IdY~Id'IdY~II 2IO3 rJNIQIAO2Id y[~I3I^I'3d?IJ`d Oy d.I~I3L~I(IN3Pdd .LSZII3 SIHy yQ~IOOiId A?OIyNI~Ad2Id A?OI,LR'I'IOd 33OA?f12I A?~'~iIfl ~I~'I'IVA V2IV'Ip V,LA?VS ~H.L 30 AIOIyV.LA?~L~?~'IdL1II tIO3 OA?IQIAO2Id ,LAi~1i~~2IOV OZ ,LAi~LSiQhidL1IV ,LS2II3 S .LI~i~HiH~d.L.L~' E. Section 7.02 of the MOA provides that it maybe amended by the unanimous written agreement of the Parties and that all Parties agree to bring any proposed amendments to their Council or Board, as applicable, within three (3) months following acceptance by the Management Committee; and F. The Program's Management Committee accepted this Amendment for referral to the Parties' Councils and/or Boards at its meeting on October 21, 2004. NOW, THEREFORE, THE PARTIES HERETO FURTHER AGREE AS FOLLOWS: 1. Extension of Term of Agreement. Section 6.02 of the Agreement is hereby amended as follows: 6.02.01 This Agreement shall continue in full force and effect on an ongoing basis and beyond its original termination date of Mazch 10, 2005, unless otherwise terminated by the Parties in accordance with Section 6.03. [remainder of page intentionally blank] :also :ail?Z :acusii :,ig :also :ail?Z :acusii :,(g :n8olnanS,/'o ~11~ :also :ail?Z :arusN :,Sg :n~nl,~ nlunsfb A'juno~ :also :ag?Z :acusN :!g :lalalslQ aaln~l9 ~ai1nA nanl~ nluvS 'SOOZ `Oi ua'si^i ;o ss an?laa;;a luauipuauzy s?yl palnaaxa ansq sat>ssd aril `30~I~HM SS~NZI~ ~ Appendix A Agreement Providing For Implementation of the Santa Claza Valley Urban Runoff Pollution Prevention Program as fully executed as of March 10, 2000 SARATOGA CITY COUNCIL MEETING DATE: Decemher 15, 2nna AGENDA ITEM: ORIGINATING DEPT: Pnhtic Wnrke CITY MANAGER: PREPARED gy; .Tnhn C herhnne DEPT HEAD: SUBJECT: Streets & Roads F.Y. 2004-2005 Budget Amendment RECOMMENDED ACTION: Approve Resolution amending the Fiscal Yeaz 04/05 budget to appropriate carryover funds from the Streets & Roads Fund to Street Maintenance. REPORT SUMMARY: The attached budget resolution will amend the 2004-2005 budget by appropriating the Streets and Roads Fund Balance into Street Maintenance Contracts. This would have been normally done during 2004-2005 budget process, but was inadvertently not included by the Interim Administrative Director. FISCAL IMPACTS: None. $550,000 will be appropriated into Street Maintenance Contract Services to cover projects such as the Pavement Management Program. Expenditures will match revenues as per the adopted F.Y. 2004-2005 Budget. CONSEQUENCES OF NOT FOLLOWING RECOMMENDED ACTION: The Budget Resolution would not be approved and Street Maintenance Contracts will run a deficit. ALTERNATIVE ACTION(S): None in addition to the above. FOLLOW UP ACTION(S): The Budget Resolution will be executed and funds will be appropriated from the Streets & Roads Fund Balance into Street Maintenance Contracts. •uouniosag ia~png ' i S.LAtRL1IH~~'.L.L~ •reuotitppE $u?RioN ,LR~.LAiOR RI'IgRd QAiV OAiI~I,LO,~i `OAiISI.L2I~AQV RESOLUTION NO. 04- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SARATOGA AMENDING THE BUDGET FOR FY 2004/05 TO PROVIDE $550,000 FROM THE FUND BALANCE OF FUND 150, HIGHWAYS USERS GAS TAX FUND, TO FUND STREETS & ROADS CONTRACTS. WHEREAS, funds amounting to $550,000 are needed to fund Street Maintenance projects are hereby appropriated from the Fund Balance in Fund No. 150, Account No. 150-000-320-2000 and added to Fund No. 150, Highway Users Gas Tax Fund, Account No. 150-30-532-4010, Services-General Contracts. NOW, THEREFORE, the following is resolved by the Council of the City of Saratoga: The City Manager or the Administrative Services Director is hereby authorized to make any necessary budget adjustments for FY2004/OS to fund Street Maintenance related projects. The above and foregoing resolution was passed and adopted at a regular meeting of the Saratoga City Council held on the 15a' day of December, 2004 by the following vote: AYES: NOES: ABSENT: ABSTAIN: Kathleen King, Mayor ATTEST: Cathleen Boyer, City Clerk SARATOGA CITY COUNCIL MEETING DATE: December 15, 2004 AGENDA ITEM: ~J ~/ ORIGINATING DEPT~City Manager~c-Office CITY MANAGER: -/ G~'~-- PREPARED BY: DEPT HEAD: SUBJECT: 2004 General and Special Municipal Election - FY 04-OS Budget Amendment RECOMMENDED ACTION: Adopt resolution to authorize appropriate additional funds from Council Contingency to pay the County of Santa Clara - Registrar of Voters. REPORT SUMMARY: In June 2004, City staff contacted the Registrar of Voters to find out about an approximate cost to conduct the November 2, 2004 General and Special Municipal Election through the County of Santa Clara. The approximate cost was expected to be $65,000. Due to the significant increase in the number of registered voters in Saratoga, an additional advisory measure and the City Attorney's decision to print the full text of the ballot measure, the total cost of this election is $105,729. Staff is requesting that Council adopt the attached budget resolution to appropriate $40,729 from Council Contingency to cover the budget shortfall. FISCAL IMPACTS: The funds would be appropriated from Council Contingency- 001-1010-511-5002. CONSEQUENCES OF NOT FOLLOWING RECOMMENDED ACTION: The invoice would not be paid. ALTERNATIVE ACTION: N/A. FOLLOW UP ACTION: Pay invoice. £ 3° Z uotlniosag - y 3uauxgoEl3~ ~S.LAi~L~IH~~,LJ.~' F~/N .i~~iuoa ~izgna au~ ~ur~iiou `auisisx~na~ RESOLUTION NO.04- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SARATOGA AUTHORIZING AN AMENDMENT TO THE 2004-2005 BUDGET FOR AN APPROPRIATION OF FUNDS TO BE ALLOCATED TO PAY THE COUNTY OF SANTA CLARA FOR THE 2004 ELECTION WHEREAS, on June 2, 2004 the City Council of the City of Saratoga adopted Resolution 04-040 which authorized the Boazd of Supervisors of the County of Santa Clara to order the consolidation of the general municipal election to be conducted within the boundaries of the City on November 2, 2004; and WHEREAS, on August 4, 2004 City Council adopted Resolution 04-065 amending Resolution 04-065 to place an advisory measure and an ordinance on the ballot for the General Municipal Election to be held in the City of Saratoga on November 2, 2004. NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Saratoga hereby authorizes the appropriation of $40,729 to be used to pay the invoice from the County of Santa Clara from Council Contingency. Increase Decrease 001-1010-511-5002 General Fund -Council Contingency $40,729 001-1030-511-4010 City Clerk -Contract Services $40,729 The above and foregoing resolution was passed and adopted at a regular meeting of the Sazatoga City Council held on the 15`n day of December 2004 by the following vote: AYES: NOES: ABSENT: ABSTAIN: Kathleen King, Mayor ATTEST Cathleen Boyer, City Clerk 3 of 3 SARATOGA CITY COUNCIL MEETING DATE: December 15, 2004 AGENDA ITEl ORIGINATING DEPT: Community Development CITY MANAG PREPARED BY: Christy Oosterhous, AIC~DEPT HEAD: Associate Planner SUBJECT: Appeal of a Planning Commission decision to deny a design review application to construct atwo-story single-family residence. The project includes the demolition of an existing two-story residence. The total floor azea of the proposed two-story residence and garage is 3,540 square feet. APPELLANT: City Council At a regular City Council meeting ofNovember 17, 2004 the City Council directed the City Clerk to initiate proceedings pursuant to section 15-90.065 for review by the City Council of the decision made by the Planning Commission to deny a design review application. APPLICANT: Tomo and Daza Galeb, property owners 20423 Seagull Way PROJECT LOCATION: 20423 Seagull Way RECOMMENDED ACTION: Conduct public hearing and take action on the appeal. REPORT SUMMARY: At a public hearing held on November 10, 2004 the Planning Commission denied design review application number 04-035 toconstruct atwo-story single-family residence. The project includes the demolition of an existing two-story residence. The total floor azea of the proposed two-story residence and garage is 3,540 square feet. The floor azea of the first floor is 2,299 square feet and the second floor is 1,241 square feet. )n addition, a 1,752 square foot basement is proposed. The maximum height of the proposed residence is 25 feet 10 inches. The lot size is 11,250 square feet and the site is zoned R-1 10,000. Z •zadedsmau aql ut aatlou aq3 pastytanpe pue `aa?lou palsod `laa3 OOS u?ql?^`' szaumo ~Clzadozd of astlou pat?ey~t :.L~V.LAiO~ ~I'Igfld QAi~ ~AII~I,LOA? `~A?ISI.L2I~AQtl •atgea?Idde loN S.L~f'dY~II 'I~'~SI3 •t?ouno~ ~ilt~ aq3 ~Sq pastez sansst paletaz-laafozd,Cpnlsaz of ~1?ttnlzoddo us lueo?Idde aq3 moue o3 ~uueaq a?Ignd aq3 anu?luo~ •Z ' •uotleattddy matnag tt2?saQ aq3 Sut~Cuap sngl `loafozd pasodozd ag33o to?uap s~uotss?uzuto~ ~u?uuetd aql ptogdn pue teadde aq3 ~iuaQ 't •(y luaun{aelld aas) uo?ldope mo~C zo3 paredazd uaaq sett tenozdde 3o uotlntosaz y •ste?zaleuz laztaed aq3 u? papntau? are salnu?uz pue lzodaz33els aq3 ~u?pntaut `sluauznoop punot~xaeq luenatag '~eM Iln~eas quote ~3?utatn laafozd aq3 ut satuoL3o ,Cluofeut aql zo3 al?s agl3o zeaz aq3 le paleaot saSere~ pagaelap sapntaut qa?qm adeaslaazls Sutlstxa aql ql?m atgElEdtuoa lou s? uS?sap premzo3 a~ere~ pasodozd arty •poogtogqS?au aq3 u? sauzoq at,Cls gauez Su?ls?xa aq3 ql?m atgtledutoo lou st att33ooz pas ~utpntau? aouap?saz oaonls ctaauezzal~pay~t pasodozd aqy '~SeM Iln~eaS Suote ~ilntta?n laafozd aq3 u? saauap?saz ~uqs?xa aql ql?m atq?3edtuoa Sou s? u8tsap pasodozd arty ~laa3 S'L 3o s~taeglas pre~i ap?s pasodozd uzntutu?tu ag33e ~ttetaadsa laa3 arenbs Ob5`£3o eaze toot; atgemotte umtutxetu pasodozd aq3 lzoddns lou saop (laa3 SL) qlp?m lot prepuelsgns aqy •eSzols-puooas 1003 azenbs ibZ` i pasodozd aql uegl eaze zood u? ssai ~Iietluelsgns aze saouap?saz ~Czols -puoaas 8utls?xa aqy 'aauap?saz qou? pi 1003 SZ pasodozd aql uagl lq$?aq u? zamol ~tle?luelsgns are saauaptsaz ~Czo3s-puoaas ~utls?xa arty ~s~taeglas pue `eaze zoos `lq~?aq ttezano u? ~CeM tin$eaS quote ,Cl?u?a?n 3aafozd aql u? saauap?saz du?lscxa aql ql?m ~I[nq pue sseut u? atq?ledutoa lou s? aauapcsaz pasodozd arty •pasodozd st 3u?uaazos adeaspuet telluelsgns ol`t •ad~Cl zo `uotleoot `az?s ut pag?pout lou azam smopu?m ,Szols-puoaas •passazppe ~Stalenbape lou aze saouap?saz luaoeCpe aq3 ql?m sansst ,taenud :motaq paquasap sy 'ltl~?aq Ptre ~iinQ atgcledutoa pue `zttnq antssaaxa 3o uotldaazad az?tu?ucuz `~oenud pue smatn ql?m aauaza3zalu? atgeuoseaztm p?one :motaq passnascp se s3utput3 8u?motto3 aq3 uoddns of aauaptna 30 ~toet e uo paseq uogea?Idde aq3 pa?uap uotss?uztuo~ Suttnzetd attl alon Z-£ e up ATTACHMENTS: A. Resolution of Approval Granting the Appeal. B. Planning Commission Staff Report C. Planning Commission Resolution of Denial. D. Draft minutes from the November 10, 2004 Planning Commission meeting. E. Exhibit A. F~ .LN~Y~iH~d.L.LF~ APPROVAL OF RESOLUTION NO. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SARATOGA GRANTING THE APPEAL OF A DENIED DESIGN REVIEW APPLICATION Galeb; 20423 Seagull Way WHEREAS, on November 10, 2004 the City of Saratoga Planning Commission denied a design review application to construct atwo-story single-family residence. The project includes the demolition of an existing two-story residence. The total floor azea of the proposed two-story residence and garage is 3,540 square feet. The floor area of the first floor is 2,299 squaze feet and the second floor is 1,241 square feet. In addition, a 1,752 square foot basement is proposed. The maximum height of the proposed residence is 25 feet 10 inches; and WHEREAS, on November 17, 2004 at a regulaz meeting of the City Council of the City of Saratoga two members of the City Council directed the City Clerk to initiate proceedings pursuant to section 15-90.065 for review by the City Council of the decision made by the Planning Commission; and WHEREAS, on December 15, 2004 the City Council held a public hearing to consider the application at which time all interested parties were given a full opportunity to be heard and to present evidence; and WHEREAS, the City Council of the City of Saratoga has considered the application and all testimony and other evidence submitted in connection therewith; and WHEREAS, the City Council overturned the determination and findings of the Planning Commission denial of the design review application; and WHEREAS, The proposed project including the construction of a new single- family residence is Categorically Exempt from the Environmental Quality Act (CEQA) pursuant Section 15303, "New Construction or Conversion of Small Structures", Class 3 (a) of the Public Resources Code (CEQA). This exemption allows for the construction or conversion of up to three single-family residences. WHEREAS, the applicant has met the burden of proof required to support said application for use permit approval, and the following findings specified in Municipal Code Section 15-45.080: (a) Avoid unreasonable interference with views and privacy. The footprint of the proposed residence is located predominately in the footprint of the existing residence. Unlike other Saratoga neighborhoods, the homes in the vicinity of Seagull Way aze situated close together. :smolio3 se aniosaz ,igazaq saop eBo;ereS 30 ,C;?~ aq; 3o I?ouno~ ~;?~ aq1 `~I03~tI~H.L `AAOAI •uodaz33e;s pue anogs sau?pug aq; u? paI?e;ap se sma?n pus ,Coenud q;?m aouaza3za;u? algeuoseamn ~ucp?one pue `xlnq algt;educoo 3o suua; u? xoogpueg uS?saQ Iec;uap?sag aq; uc sanb?ugaa; pus sa?aclod vScsap algeacldds aq; 3o IIe o; suuo3uoo ;aafozd pasodozd aqZ •sanbwgaa; pun sara~~od uB:saQ (~) •spoq;auc Ioz;uoa uocsoza pus ~utpsz~;uauna s,~f;c~ acl; o; uuo3uoa plnom Iesodozd aqZ •spog2au+ /oatuoa uoisoaa pun 8utpnaJ ~uaaan~ ~) •poogzogqS?au pue a;?s aq; 3o aouereadde IezauaB aq; q;?m ~ucdaa~I u? aq II?m aouap?saz pasodozd aq.L '~;?uco?n au; u? ;Imq uaaq aneq ;sq; saucoq zamau aq; uuo3;uaza33?P clanuc;ou pus pauo?ycodozd-Ilam s? aucoq aqZ •sau?pfouc pus saucgooz ~uUCzen q;?m pa;efno?yce st aucoq aqZ 'IgB~aq pun s//nq a~geJnduro~ (a) '~Ilnq pus sssuz aanpaz pus `;saza;uc Ism;aa;cgazs a;eaza aps5s3 pus `~Cauuc?ga `~Sem~Cz;ua aq; uo s;uaaae auo;s se gans sI?e;ap Ism;aa;cgozy •aauap?saz aq; o; Isuocycodozd s? ism ,Cz;ua aqZ •,Czo;s-;szg aq; ucog sauc~ooz ,Cq pauagos aze sauc.I Sucpfmq dzo;s-puoaaS ~,C.co;s-;szg aq; ucoz3 ~Ioeq;as are scull ~u?pfmq ~Czo;s-puooas aqZ •~/]nq an~ssaaxa fo uoitda~aad a2rtutu~yp (p) •uoc;ocu;suoa;noq~nozq; uleutaz o; s? Sulaua3 ~u?;s?xa aq; `Ienozdde 3o uo?;?puoo a ss `saaz; ;?ciz3 aq; ;oa;ozd oy •aaua3 ~u?;slxa ue ,iq a;Is ~u?pimq aq; ucoz3 pa;sredas aze saaz;;mg asagZ 'pzs~t reaz acg u? pa;saol saaz; ;mz3 ;q~ca ~Cla;euc?xozdde are `saaz; paz?s aaueulpzo Ie?;ua;od ~iluo aqy ~pazmbaz ;ou ssm malnaz ;suogzy ~;c~ •saaaZ a8n~taag pun anun,~ aruasaad (a) •aouapcsaz .Czo;s om; 3uc;s?xa pus aoeldaz IIIm aauap?saz ,C.co;s om; mau a se pa~uegoun ,slant;elan aq II?m adeaspuel ~u?;slxa aqZ ~Sucuoz ~C;?snap uzncpauc uc ~CUadozd pauoz ,CIIs?ozaunuoo o;;uaaefpe sc;I •~;c~ aq; 3o care Ieznz a uc pa;cool ;ou sc aauap?saz pasodozd aqZ •adnaspuv7 ~nanJU~j an.~asaad (q) •uca;s~is zaaleos zo dizp s q;cm pa;e~uz? aq Itegs saaz; aqZ •rea,C e ;aa3 om; Gila;euzlxozdds smoz~ pus ;q~laq u? ;aa3 g s? ssazd~C~ uecls;I xoq clan?-bZ a~ezane aq; `aouaza3az zo3 •azeds ;aa3 9 paasds aq saaz; ssazd~C~ uslleg xoq qau?-qZ anlam; ;eq; ;aafozd aq; pauo?;?puoa ssq 33e1S •azeds ;aa3 g paasds saaz; ssazdt~ us?Ieg anlam; pasodozd;uea?Idde aqs •auzoq ~Czo;s-auo aq; o; ,toenud uo s;oeduz? ,Cue a;e~?;?uc o; cull ~iuadozd apls ;sea aq; 3o za;aucuad aq; ~uole pre~i~Ioeq aq; u? saaz; ~ucuaazos;ueld;ueo?Idde aq;;eq; pazmbaz seg33e;s `;sea acg o; zogcl3tau;uaaefps aq; 30 ~ioenud aq; q;?m aouaza3za;u? algeuosea.nm pone o,y Section 1. After careful consideration of the site plan, architectural drawings, plans and other exhibits submitted in connection with this matter, application number 04-035 for Design Review Approval is hereby granted subject to the following conditions: COMMUNITY DEVELOPMENT 1. Landscaping shall be installed prior to final occupancy inspection 2. The development shall be located and constructed as shown on Exhibit "A" incorporated by reference. All changes to the approved plans must be submitted in writing with a clouded set of plans highlighting the changes. Proposed changes to the approved plans are subject to the approval of the Community Development Director and may require review by the Planning Commission. 3. The site plan shall contain a note with the following language: "Prior to foundation inspection by the City, the LLS of record shall provide a written certification that all building setbacks are per the approved plans." 4. A grading and drainage plan combined with a storm water retention plan indicating how all storm water will be retained on-site, and incorporating the New Development and Construction -Best Management Practices, shall be submitted along with the complete construction drawings. 5. The applicant or his designated representative shall apply for and secure a grading permit if deemed necessary. 6. No downgrading in the exterior appearance of the approved residence will be approved by staff. Downgrades may include but are not limited to garage doors, architectural detailing, stonework, columns, shutters, driveway materials, etc. Any exterior changes to approved plans may require filing an additional application and fees for review by the planning commission as a modification to approved plans. 7. Twelve 24-inch box Italian Cypress trees shall be planted along the east property line spaced 6 ft apart. The trees shall be irrigated with a drip or soaker system and shall be planted prior to final occupancy inspection. 8. Fencing for the fruit trees shall remain during construction. 9. No permit shall be issued for the project until the Applicant has submitted to the City a title report showing all parties having any interest in the property and any easements, encumbrances, and restrictions which benefit or burden the property and demonstrating that Applicant is the owner of the property (or that the owner has authorized Applicant to proceed with the project) and that the project will not interfere with any easements, encumbrances, or restrictions. :a;on ilea iioz RTnMOiio3 aril ~q b00Z jaquzaaaQ3o ,Cep u1ST aTg `enuo3cie~ 3o a;e;S •e~o;ezes 3o i?ouno~ ,C;?~ aril ~q Q~,LdOQV QAiV Q~SSF d uo?;dope 3o a;ep aq; uzog s,Cep uaagg an?;aa33a auTOOaq iiegs uoTlniosag stTi; `apo~ ,C;T~ ego;ezes aq;3o 06-Si a[a?3~3o s;uauTazmbaz aql o;;uensmd paieadde ssaiuf1 'b aotiaas •;auT aq 1snTU saT;?lua is;uaunuanoO zaq;o pue ~;!~ `~iluno~ `a;e1S aTg;o s;uauTazmbaz aigea?idde IIF~ •£ ao!3aaS •azTdxa iiiM ienozdde zo sglaoTU bZ a?q;?n+ aauaunuoo;snuT uo?;onzlsuo~ 'z aoi;aas •;oaCozd s,;uea?idde aq; o;;aadsaz Ti;?M uoc;ae s,,C;T~ aTi; Su?3uaiiega `uno~ iszapa3 a;e;S ,Cue u? ;T 2nozq 3u?paaaozd Niue u? suo?;oe s;? ;o asua3ap s,~C;T~ T!IIM uo?;oauuoo u? ,(;?~ 30 ~;?itge?i aTg aq o; piaTi zo ,C;?~ aq; ,iq pazmou? `saa3 s,,Cauzo;le ~u?pniou? `sasuadxa pue s;soa iie uzog ssaiurzeq ~;?~ Pioq o; saaz~s ;uea?iddy'Si A~ARIO.L,L`~ 1i.LIO •;TCUZad _ Bu?piing a;o aousnssT o; zoud;oaCozd ag13o Ma?naz s~;ue;insuo~ ieo?ugaa;oaO ~C;?~ aril ql?M pa;eTOOSSS saa3 Su?pTTels;no ,iue ,Ced iiegs (lueo?idde) zaumo aT{Z'bi •ienozddy loafozd ieu?3 0; zoud ienozdde pue Ma?naz zo3 zaauTBug ~1?~ aT;; o; pa;;?uTgns pue (s)za;;ai a u? zaau?dug iea?uTiaa;oaO laaCozd aTi; ~Cq paquasap aq iiegs;oafozd aq;3o suo?;?puoa limq-se aTp pue suo?;oadsu? asaq;;o s;insaz ags'£i •a;azauoo pue iaa;s `I!3 30 3uauTaoeid of zoud `uo?;anzlsuoo uo?;epuno3 pue `s,CeM~ia~i iii zo; suo?;eneaxa pue `s;uauxanozduTT a~su?szp aae3msgns pue aoe3ms a;TS `~u?pez~ pue uo?;ezedazd a;TS :o; pa;?uz?i aq ~Ciuessaaau lou ;nq `apniou? iiegs suo?;oadsuT aqy •uo?;anz;suoo laaCozd aq;;o s;aadse ieaTUgaa;oaf iie anozdde pue `(papaau se) ;sa; `;oadsuT iiegs ;uelinsuo~ isa?ugaa;oaO ;aaCozd aqs 'Zi •s;?uuad3o aausnss? o; zoud ienozdde pue Ma?naz zo3 zaau?dug ,C;c~ aql o; pa;;?uzgns pue (s)zallai s u? ;us;insuo~ ieonzgaa;oaO loaCozd aq; ,Cq pazueununs aq iiegs Ma?naz ueid aTi;;o s;insaz aqy ~ I i •suo?;epuaunuoaaz ,s;uelinsuoa aTi; ;aa~az ,Cia;smaos si?slap pus suoT;eag?aads `sueid aq; legl amsua o; (suo?lepuno3 zo3 sza;auzezed u~?sap pus `s;uauzanozduTT a~su?ezp aas;znsgns pus aas3zns a;TS `~u?psz~ pus uo?;szedazd a;?s `•a•?) sueid ;uauzdoianap ieug aq; 3o slaadse isaTUgaa;oaf iie anozdde pus Ma?naz iiegs ;us;insuo~ iea?ugoa;oaO ;oafozd agZ'Oi M3IA~iI 'I~OIAIH~~.LO~O AYES: NOES: ABSENT: ABSTAIN: ATTEST: Cathleen Boyer, CMC City Clerk Kathleen King, Mayor This permit is hereby accepted upon the express terms and conditions hereof, and shall have no force or effect unless and until agreed to, in writing, by the Applicant, and Property Owner or Authorized Agent. The undersigned hereby acknowledges the approved terms and conditions and agrees to fully conform to and comply with said terms and conditions within the recommended time frames approved by the City Planning Commission. Property Owner or Authorized Agent Date S .L[~I~Y~iH~d.L.LF~' REPORT TO THE PLANNING COMMISSION Application No./Location: Type of Application: Owner/Applicant: Staff Planner: Date: APN: 04-035/ 20423 Seagull Way Design Review Tomo and Dara Galeb, Property Owner Lynne Birch Bryan, Architect Christy Oosterhous AICP, Associate Planner November 10, 2004 356-52-029 Depaztment d ~ ~ ~ _f -, ( _ anwn Ai ~ ~ _~ ~~ ~~ ~ ~ ~ ~~ ~ ~ ~~ ~ ~1 .j /' __ Ltr :-~ ~ / ~ I .~d~.a.,.? ~ I -F-"„~~"~~~~ ~ '1~"V L Yj I ~~ it i i..w _.l .i .a,.~a~'. t -^ / .. y- ,' ~ „r°`° r ~° ~ , . t i~~ _ i ~ ~. I ~ ~m i ~ ~. I. Pm~.....~ , ~ ~ ~~ I, 1 _. r1 i ~~~~ <`~ ~v v, w, yE A ```'''~~~ ~ ~ ~ ~k r,' ~ .. ~ Rged 3tle - I m i ~ ~ ~ Y i _ ~ A,...... -,, ISrcetwMn soon ~/~. ,~ ~ --I ! i ~~% > ~~ ~ ~•/ T _ a i.` i ~ nrparce~s _ ~~ i o zso soo ~w ~ooo azw n ~ ~~ . ~:, .... i r~ ~A `7 i~ 4e^"~ < ,. ,.. ~ > 20423 Seagull Way O~Ofl+D1 za®oaa ~~'f+ ~~;?q?gxg `sueid Paanpag 'b •uo?;eap?;ou;oaCozd.IO3 sjagei 2u?j?euI pue sao?;ou ~u?i?euz3o;?nepg3d '£ •sa;eidula; uo?;ea13goN iogy3?aN 'Z •ieno.zdd~;o uo?;n;osag ' i :S.LNdWH~tl•L,L~ •ma?nag u~?saQ so; uo?;ea?idde aq; anoldde uo?sslunuo~ Su?uueid aq; spuaunzcoaa.~ 33e;S ~[OI•LtlQNd W W OO~j 3,~Itl.L$ '000`0 i i-g pauoz sI a;?s aIp pue;aa3 arenbs OSZ`ii s? azls;oj aqy ~sagaut OI;aa3 SZ sr aauapcsai pasodold aq;3o;q2?aq umunxeuc aqy •pasodoid s?;uauzaseq;oo3 arenbs ZSL`i ~ `uo?;?ppe uI ~;aa3 arenbs ibZ`i s? .zoop puoaas aq; pue ;aa3 arenbs 66Z`Z s? loop ;szp aq;;o Bare loop alit' •;aa; arenbs ObS`£ s? aSere~ pue aouap?sai ~o;s-one pasodoid aq; 3o ease loop Ie;o; aqy •aouap?sa.I ~o;s-onn; Sul;s?xa ue;o uoi;?ioucap aq; sapnjoul;aaCozdagy •aouaptsaz ~I?IUe3-aiBlns ~o;s-one e ;alu;suoo o; ienoldde matnaz u~?sap s;sanbaz ;ueogdde aqy b0/b0/ii b0/SZ/OI b0/LZ/OI b0/St/Oi b0/bZ/ZO :NOI•LdfNOSdQ •LOdfOlfd :pa;aiducoa du?;sod :pa;aidutoo ~u?i?ey~ :pagscignd ao?;oK :a;a~duzoa uo?;ea?iddy :paip uo?;eo?Iddd xrloystg ~stl~ xxv~inins ~niyn~~x~ Application No. 04-035, 20423 Seagcdl Way STAFF ANALYSIS ZONING: R-1-10,000 GENERAL PLAN DESIGNATION: M-10,000 (Residential Medium Density) 4.35 Max Dwelling Units per Acre MEASURE G: Not applicable PARCEL SIZE: 11,250 squaze feet SLOPE: level GRADING REQUIRED: Not applicable ENVIRONMENTAL DETERMINATION: The proposed project including the construction Of a new single-family residence is Categorically Exempt from the Environmental Quality Act (CEQA) pursuant Section 15303, "New Construction or Conversion of Small Structures", Class 3 (a) of the Public Resources Code (CEQA). This exemption allows for the construction or conversion of up to three single-family residences. MATERIALS AND Col,oas: Materials and colors include an oyster stucco exterior with concrete terra cotta roof the materials. Stone veneer is proposed along the base of the fapade of the residence. ~~~~ {,p~000 am;anRs aq; $ b5'Zbb 3o;u?od;socudo; a~;y •8 iL•9ib ;aa; u? aps.B a~ezany '8 9Z sagau? Oi '$ SZ aigen~oiid umuz?xey~ sagau? 9 '8 Zi sagau? L •8 Zi '~0is P°Z sagau? g •g L sagau? L •8 ZI `cols psi (1sEd) aP?S l~?2I sagocn 9'8 ZT •8 LI `QOIs c°Z sagau? 9 •g L sagau? 9 •g L ~o;s psi •8 S£ •8 OL ~OIs P°Z '8 SZ '8 OL ,Qols,st xeag '8 SZ '8 SZ ;uoi3 ;uaucannbag umuxnz?yg •g •bs ObS`£ •g •bs ObS`£ •g •bs ZSL`i •g •bs IbZ`i •g •bs 66Z`Z •g •bs 6b •g •bs SSb aigannoll`~ umuc?xey~ 'g 'bs 56L` I •g •bs OSL`9 •$ •bs £b0`b '$ •bs bbL`i %09 aI4EA1Oiiy umuz?xeyQ 'g 'bs 66Z`Z s;aawaambag apo~ tesodo.~d 'Id.LO.L (;uauiassc~ iool3 PuoaaS iooi3 lsi?3 is;o.L gazod a2ex~~ ioo0 ;sn3 'Id.LO.L stood pue `stem `sogad ,CamanuQ :;q~?ag :s~ae4TaS :aaa~ .~oot,~ aouapisag :aSeaano~ lo'I :~,L~Q ,L~~1'OiId ~~iYt ~n~eaS £ztOZ `S£O~fiO 'onl uopearLddy , Application No. 04-035,• 20423 Seagull Way PROJECT DISCUSSION The applicant requests design review approval to construct atwo-story single-family residence. The project includes the demolition of an existing two-story residence. The total floor area of the proposed two-story residence and garage is 3,540 square feet. The floor azea of the first floor is 2,299 squaze feet and the second floor is 1,241 squaze feet. In addition, a 1,752 square foot basement is proposed. The maximum height of the proposed residence is 25 feet 10 inches. The lot size is 11,250 square feet and the site is zoned R-1 10,000. The footprint of the proposed residence is located predominately in the footprint of the existing residence. The home is articulated with varying rooflines and moldings. The home is well-proportioned and not much different form the newer homes that have been built in the vicinity. The homes on Seagull Way aze a mixture of one and two-story structures in various architectural styles. Most of the recently built homes in the area aze built in a Mediten•anean or contemporary style with stucco exteriors, including the neighboring one story home. This home will be very similaz in style to many of the other new homes built in azea. Neighbor Correspondence The applicant has provided the neighbor notification templates for the adjacent residential - properties. The reaz property line is shared with an existing commercial building. Staff received comments from the neighbor to the right, Weizhong Kevin Wang. In summary, Mr. Wang requested landscape screening for privacy in his backyard. Unlike other Saratoga neighborhoods, the homes in the vicinity of Seagull Way are situated close together. To avoid unreasonable interference with the privacy of the adjacent neighbor to the east, staff has required that the applicant plant screening trees in the backyard along the perimeter of the east side property line to mitigate any impacts on privacy to the adjacent one-story home. The applicant proposed twelve Italian Cypress trees spaced 6 feet apart. Staff has conditioned the project that twelve 24-inch box Italian Cypress trees be spaced 6 feet apart. For reference, the average 24-inch box Italian Cypress is 8 feet in height and grows approximately two feet a yeaz. The trees shall be irrigated with a drip or soaker system. The neighbor notification templates aze attachment 2 of this report. Trees No trees are proposed for removal and City Arborist review was not required for this project. The only potential ordinance sized trees, are approximately eight fruit trees located in the reaz yard. These fruit trees are separated from the building site by an existing fence. To protect the fiuit trees, as a condition of approval, the existing fencing is to remain throughout construction. ~~~~~~ 9EDLDQEDO •aiinq pue sseuz aanpaz pue `;saza;u? iem;aa;?gaze a;eazo ape5e; pue `~Sauut?ga `.Cenn~Cz;ua a~ uo s;uaaae auo;s se gons s[?e;ap iezn;oa;?gazy •aauap?saz aq; o; ieuo?~zodozd s? ,Cen~ qua aqZ •~izo;s-;szg ati; utog sau?pooz ,iq pauagos aze sau?i Su?pi?nq ,Szo;s-puoaaS •~Czo;s-;sn3 aq; uiog ~ioeq;as aze sau[i ~u?pitnq ,Czo;s-puoaas aq,i, •a~~nq anrssaaxa fo uo~jdaaaad aztunuiyy (p) •uo?;onz;suoo;noq~nozq; u?euiaz o; s? ~u?oua; ~u?;s?xa aq; `ienozdde ;o uo?;?puoo a se `saaz; ;?nz3 aq; ;aa;ozd oZ •aoua3 3ui;s?xa ue ,Cq a;?s ~u?pi?nq a~ uzoz3 pa;ezedas aze saaz;;mpg asagy •pze~C zeaz aq; u? pa;eaoi saaz;;?nz31¢d?a ,Cia;euc?xozdde aze `saaz; paz?s aaueu?pzo [e?1ua;od ,Ciao aqs •paztnbaz;ou senn n~atnaz;suogz~ ~?~ •saaeZ a8n~iaag pun angn~ an.tasaarj (a) •aauap?saz ~Czo;s onn; Su?;s?xa pus aoeidaz ii?nn aauap?saz ,Szo;s one n~au a se pa~uegaun ,Giant;eiaz aq ii?m adeaspuei 8u?;s?xa aqZ •~ucuoz ~?soap um[pauz ut ,Cazadozd pauoz dip;?azauuuoo o; ;uaoeCpe s? ;i •~?~ aq; 30 eaze ieznz a ui pa;eaoi ;ou s? aauap?saz pasodozd aqZ •adnaspun7 lnanzn~ an.rasaad (q) •uodaz s?q; 3o Z ;uauuiaeue aze sa;eiduza; uo?;eaguou zogq~?au aq,i, •uza;s~is za~ieos zo dap e q;?n~ pa;e8uz? aq iieus saaz; aqZ •zea~i a ;aa; one ~Cia;eunxozdde sn~o.~ pus ;y8?aci u? ;aa; g s? ssazd~i~ ue?ieg xoq qau?-bZ a8ezane a~ `aauaza;az zo3 •uede ;aa3 9 paoeds aq saaz; ssazd,C~ uecie;i xoq tiau?-bZ anian~ legl ;oaCozd aq; pauo?;cpuoa sea 33e1S •Izede;aa; 9 paaeds saaz; ssazd,C~ ue?ieg anian~ pasodozd ;uea?idde aqZ ~autoq ~Szo;s-auo ;uaaeCpe aq; o; ,Caenud uo s;aeduT? Niue a;eBT;?uz o; au?i ,iazadozd ap?s ;sea aq; 3o za;auzuad aq; ~uoie pzeA~iaeq aq; u? saaz; Su?uaazas;ueid;uea?idde aq;;eq; paz?nbaz seq~e;s `;sea aq; o; zogg2cau;uaaeCpe aq; 30 ,Coenud aq; q;tm aouaza3za;u? aigeuoseamn prone os •zaq;a8o; asoia pa;en;?s aze ~ieM II~eaS 30 ~?u?o?n aq; u? sautoq aq; `spoogzogy8?au eSo;ezeS za~o a~i?ion •aauap?saz 8u?;s?xa aq; 30 ;uud;oo3 aq; uT ~iia;eu?ucopazd pa;eaoi s? aauap?saz pasodozd aq; 30 ;ugd;oo; aqy •~fannud pun sniaen gient aaua.~a,/aaJu~ algvuosnaaun prong (e) ~080'Sb-Si S~Y4 u? pa;e;s sSu~pug nna?nag tB?saQ ~utmoiio3 aq; Iie q;?m;ua;scsuoo sr;oafozd pasodozd aqZ s8utpugd ntataag uB~saQ •uoi;niosa2i pagoe;;e aq; uc pa;ezodzoau? uaaq aneq suo?;?puoa iea?[niaa;oaS aqZ •suo?;?puoa q;?m pa;ue~ sem aauezeai~ ieoiugaa;oaf •nna?naz ieo?ugaa;oa8 sazmbaz `;uauiaseq a sapniau? ga?gnn `uo?;eo?idde ati,i, aauvroa~~ tvapugaazoa~ ~~tYi II~eaS£ZYOZ~S£O~bO "ontuorlearjddi~ Application No. 04-035,• 20423 Seagull Way (e) Compatible bulk and height. The home is articulated with varying rooflines and moldings. The home is well-proportioned and not much different form the newer homes that have been built in the vicinity. The proposed residence will be in keeping with the general appearance of the site and neighborhood. (fJ Current grading and erosion control methods. The proposal would conform to the City's current grading and erosion control methods. (g) Design policies and techniques. The proposed project conforms to all of the applicable design policies and techniques in the Residential Design Handbook in terms of compatible bulk, and avoiding unreasonable interference with privacy and views as detailed in the findings above and staff report. Conclusion Staff concludes that the Design Review findings can be supported. STAFF RECOMMENDATION Staff recommends the Planning Commission approve the application for Design Review with required findings and conditions by adopting the attached Resolution. ©~®~~'~ 8a~~0 j ~uauzu~~~~~ APPROVAL OF RESOLUTION NO. Application No. 04-035 CITY OF SARATOGA PLANNING COMMISSION STATE OF CALIFORNIA Galeb; 20423 Seagull Way WHEREAS, the City of Saratoga Planning Commission has received an application for Design Review to construct atwo-story single-family residence. The project includes the demolition of an existing two-story residence. The total floor area of the proposed two-story residence and garage is 3,540 square feet; and WHEREAS, the Planning Commission held a duly noticed Public Hearing at which time all interested parties were given a full opportunity to be heazd and to present evidence; and WHEREAS, the project, which proposes to construct additions to a single family residence, is categorically exempt from the California Environmental Quality Act (CEQA) pursuant to section 15303 of the Guidelines for the Implementation of CEQA. This Class 3 exemption applies to construction of a single family home in an urbanized azea; and WHEREAS, the applicant has met the burden of proof required to support said application for design review approval, and the following findings specified in Municipal Code Section 15-45.080 and the City's Residential Design Handbook have been determined: (a) Avoid unreasonable interference with views and privacy. The footprint of the proposed residence is located predominately in the footprint of the existing residence. Unlike other Saratoga neighborhoods, the homes in the vicinity of Seagull Way are situated close together. To avoid unreasonable interference with the privacy of the adjacent neighbor to the east, staff has required that the applicant plant screening trees in the backyard along the perimeter of the east side property line to mitigate any impacts on privacy to the one-story home. The applicant proposed twelve Italian Cypress trees spaced 6 Feet apart. Staff has conditioned the project that twelve 24-inch box Italian Cypress trees be spaced 6 feet apart. For reference, the average 24-inch box Italian Cypress is 8 feet in height and grows approximately two feet a year. The trees shall be irrigated with a drip or soaker system. The neighbor notification templates aze attachment 2 of this report. ®0®~~ of®®~o~ •uocss?unuo~ Sucuueld act; ~iq macnaz azmbaz ~ieuc pue zo;aazcQ ;uauidotanaQ ~;?ununuo~ aq;3o Ienozdde aq; o1;oaCgns aze suetd panozdde aq; o; saSuecta pasodozd •saSuega aq; Su?;qS?IqS?q suetd3o las papnota e q;?M Su?;unn uc pall?uzgns aq;snuc suetd panozdde au; of saSuega IIV •aauaza3az ,Cq pa;ezodzoau? .d„ ;?gntxg uo umous se pa;an.gsuoa pus pa;eaot aq Itegs 3uaucdotanap aqs •Z •uoc;aadsu? ,Couednaao teug of zo~zd pattelsuc aq Itegs Su?deaspueZ 't iu~in?aoz~n~Q ni>Ilsniai^too :suo?;?puoa Su?nnollo3 aq; o; laa[gns pa;uezS ~igazaq s? tenozddy macnag uS?saQ zo3 S£0-b0 zagcunu uo?;ea?Idde `za;;euc snt; q;?nn uo?loauuoa u? pa;;?ucgns s;?q?qxa zaq;o pue suetd `sSu?n~ezp tezn;aal?gaze `uetd a;?s act;3o uo?;ezap?suoa In3azea zagy 'i uolaaag annollo3 se antosaz ~igazaq saop eSolezes 30 .Sl?~ aql 3o uo?sscuzuco~ Su?uuetd aql `~I03~2i~H.L `MOAT •uodaz33e;s pue anoge sSu?pug aq; u? paI?e;ap se sn~a?n pue ~Caenud q;?m aauaza3zalu? atgeuoseazun Su?prone pue `~Itnq atgc;educoa 3o suual u? ~toogpueg uS?saQ te?luap?sag aql u? sanb?ugoa; pue sa?actod uS?sap atgeo?Idde aql 3o tte o; suuo3uoa ;aaCozd pasodozd aqs •sanbiuyaaJ pun satapod uBtsaQ (~) •spoglauc toz;uoa uo?soza pue Su?pezS;uazzna s~~Cl?~ aq; -- o; uuo3uoa ptnonn tesodozd aqy •spoyJaui joaluoa uotsoea pun Sutpva8 Juaaan~ ({) •poogzogqScau pue a;?s aq;3o aauezeadde IezauaS act; ql?n~ Su?daa~I uc aq II?m aauap?saz pasodozd aqy •.S;cu?a?n aql uc lt?nq uaaq aneq ;eq; saucoq zan~au aq3 uuo3 luaza33?P ctanuc;ou pue pauo?uodozd-Itann s? aucoq aqy •sSu?ptouc pue sau?goon SuL(zen q;?n~ pa;etna?ue s? aucoct aqy 7y8~ay Pun ~/nq a~quvduro~ (a) •~Ilnq pue sseuc aonpaz pue `lsaza3u? Ieznloal?daze a;eaza ape5e3 pue `.iauunga `,ienn~Cz3ua aq; uo sluaaae auols se gans st?e;ap teznlaa;?gazy •aauap?saz aq; o; teuo?a.zodozd s? ,Cem ,Szlua aqs •dzo;s-lszg aq; ucoz3 sau?goon ,iq pauagos aze sautl Su?ptmq ~Czo;s-puoaas •~Czols-lszg aql ucoz3 ~toeq;as aze scull Su?ptmq ,tzols-puoaas aqZ •a/lnq an~ssaaxa J'v uoJJdaaaad a2trutu~yY (p) •uoganz3suoa;noclSnozq; u?euzaz o3 s? Sutaua3 Suds?xa aq; `Ienozdde 3o uo?;?puoa a se `saaz; ;mz3 aq; lac;ozd oZ •aaua3 Suc;s?xa ue ,Cq a;Is Sulptmq act; ucoz3 pa;ezedas aze saazl;Ing asags •pze~i zeaz act; uc paleaot saaz; 3ITU3 lqS?a ,tlaleculxozdde aze `saaz; paz?s aaueulpzo to?lualod ~ituo aqy •pazmbaz ;ou senn n~acnaz ;suogz~ ~;I~ •saaa,L a8n1?aag puv antly~ antasatd (a) •aouap?saz ~Czols on~l Sulls?xa pue aoetdaz Qinn aauapcsaz d.co;s onn; nnau a se paSuegaun ,Clans;etaz aq II?n~ adeaspuet Su?ls?xa aqZ •Sucuoz ,t3isuap umlpauz uc,i;.cadozd pauoz ~Ite?azaunuoa of;uaaeCpe s?;I '~Cl?~ aq;3o eaze teznz a u? pa;eaol ;ou s? aauap?saz pasodozd aqy •advaspuv7 ~vanJv~ an.~asaad (q) 3. The site plan shall contain a note with the following language: "Prior to foundation inspection by the City, the LLS of record shall provide a written certification that al] building setbacks are per the approved plans." 4. A grading and drainage plan combined with a storm water retention plan indicating how all storm water will be retained on-site, and incorporating the New Development and Construction -Best Management Practices, shall be submitted along with the complete construction drawings. 5. The applicant or his designated representative shall apply for and secure a grading permit if deemed necessary. 6. No downgrading in the exterior appearance of the approved residence will be approved by staff. Downgrades may include but are not limited to garage doors, architectural detailing, stonework, columns, shutters, driveway materials, etc. Any exterior changes to approved plans may require filing an additional application and fees for review by the planning commission as a modification to approved plans. Twelve 24-inch box Italian Cypress trees shall be planted along the east property line spaced 6 fr apart. The trees shall be irrigated with a drip or soaker system and shall be planted prior to final occupancy inspection. 8. Fencing for the fruit trees shall remain during construction. 9. No permit shall be issued for the project until the Applicant has submitted to the City a title report showing all parties having any interest in the property and any easements, encumbrances, and restrictions which benefit or burden the property and demonstrating that Applicant is the owner of the property (or that the owner has authorized Applicant to proceed with the project) and that the project will not interfere with any easements, encumbrances, or restrictions. GEOTECHNICAL REVIEW 10. The Project Geotechnical Consultant shall review and approve all geotechnical aspects of the final development plans (i.e., site preparation and grading, site surface and subsurface drainage improvements, and design parameters for foundations) to ensure that the plans, specifications and details accurately reflect the consultants' recommendations. 11. The results of the plan review shall be summarized by the Project Geotechnical Consultant in a letter(s) and submitted to the City Engineer for review and approval prior to issuance of permits. 12. The Project Geotechnical Consultant shall inspect, test (as needed), and approve all geotechnical aspects of the project construction. The inspections shall include, ®Q~®~~~ ~~~®®Q uotsstuxutoO ~u?uueld `z?sq~ ~NId.LS~ ~.LrldSSit~ ~SgON Sg1Cd salon Iieo Iioz ~u?n~ollo3 aql ~iq zaquzanoN3o ,Cep gl0i aql `s?~O3?Ie~ 3o alslS •uo?ss?unuo~ 8u?uueld sSolszsS 30 ~C3?~ aql ~q QQ,LdOQ`~ QAtf' Q~SSt~d uo?;dope 3o alep aql uioz3 s~Cep uaagg an?1aa33a auzoaaq Ilegs uo?lnlosag s?ql `apo~ ~CU~ sSolszeS agl3o 06-Si aio?1zH3o sluauiannbaz aql of luensmd paieadde ssalun 'b uo?;aaS •laui aq lsnux sail?lua - IeluauuuanoO zaglo pue ,Cl?~ `~Cluno~ `alelS agl3o sluauzazmbaz algeogdde [Id '£ aoi;aaS •az?dxa II?nn Ienozdde zo sgluoui 9£ u?ql?nn aauautuzoo lsncu uo?lonzlsuo~ •z uo-aaaS •loafozd s~luea?Idds aqx of loadsaz ql?nn uoclos s,~Cl?~ aql ~u?Buallega `uno0 Iszapa3 alelS ,Cue ut lq~nozq Su?paaaozd ~Cus u? suo?loe sl? 3o asua3ap s~~tl?~ ql?,h uotloauuoa m ,tl?~ 30 ,il?Icgscl aql aq of Piaq zo ~Cl?~ aql ,iq pazznouc `saa3 s,~Cauzolle Su?pniou? `sasuadxa pus slsoa Its uioz3 ssaluueq ~Cl?~ Ptoq of saaz~e luso?Iddy'St ,I~Ai2iO,L.L`~ ~i.LI~ •l?uuad ~u?plmg a 3o aousnssc of zoud loaCozd aql 3o n+a~naz s,luelinsuo~ Isa?ugaaloaO ,CII~ aql ql?n~ pale?aosse saa3 ~u?puslslno Cue ,Csd Ilsgs (lusa?Idds) zaunno agZ'bi •Ienozddy loaCozd Isu13 0l zoud Isnozdds pus n~a?naz zo3 zaau?dug ~l?~ aql of pallcuigns pus (s)zallai s u? zaau?bug Isanzgaaloa~ laaCozd aql ~iq paquasap aq Ilsgs laaCozd agl3o suo?lcpuoo limq-se aql pus suo?loadsut asagl3o slinsaz aqs •~i •alazouoo pue Iaals `II3 30 luauiaaeld of zoud `uotlanzlsuoa uo?lepuno3 pus `s.Cen+~Cax II3 zo3 suo?leneaxa pus `sluauianozdun a~eurezp aoe3msgns pus aos3ms al?s `Su?pez~ pue uo?lszedazd albs :ol paliuc?I aq ,iluessaaau lou lnq ATTEST: Secretary, Planning Commission This permit is hereby accepted upon the express terms and conditions hereof, and shall have no force or effect unless and until agreed to, in writing, by the Applicant, and Property Owner or Authorized Agent. The undersigned hereby acknowledges the approved terms and conditions and agrees to fully conform to and comply with said terms and conditions within the recommended time frames approved by the City Planning Commission. Property Owner or Authorized Agent Date 0~®®~~ ~~®o~o Z ~uauzu~~~~FT Neighbor Notification Template for I~ ~/ Development Applications ,~1 15 ~ ~ ~ ~ ~ ~~, Date: ~ x~ / (' 7 ~ ~j y ~ 3 ,~L'000I Li, ~/ ~~ Illllill MAR 2 2 2004 U PROJECT ADD SS: Applicant Name:~~mL' ~ ~~t~- l~~t-G'vl ~"+Mlii irvnFUFinGA- Application Number: The Saratoga Planning Commission requires applicants to work with their neighbors to address issues and concerns regarding development applications prior to the evening of the public hearing on the proposed project. The Planning Commission does not look favorably upon neighbors who fail to voice their concerns and issues when solicited by applicants prior to the public hearing. Staff and the Planning Commission prefer that neighbors take this opportunity to express any concerns or issues they may have directly to the applicant. Please ensure the signature on this document is representative of a[I residents residing on your property. Irrespective of the opinion expressed below, you may reserve the right to amend your opinion at a later date and communicate it to the City of Saratoga. My signature below certifies the following: I have reviewed the project plans; I understand the scope of work; and I do NOT have any concerns or issues which need to be address by the applicant prior to the City's public hearing on the proposed project. My signature below certifies the following: I have reviewed the project plans; I understand the scope of work; and I have issues or concerns, which after discussion with the applicant, have not been addressed My concems are the following (please attac~r additional sheets if nec ssary): ,, ~,~o ar ~ v .~s-1w11 211ot-~ ~R~ -+-a ~ ~~T' , _ ~ __~_~ ~ ~ r^",~ `~ X12 ('PS+ S '~la -ic.a~ (.tl G v~ f~--rt.~ ---~ Yom. b ~ << ~~ ' y,~J~G~ 0 Neighbor Name: 1 .2ilC.t2a1 ~r"r-y ~/~niCC~ Neighbor Address: c~ v~v ~ S~~ut l WAY ~' k ~ i~ Ja- , C~ ~~ S ~ ~~ Neighbor Phone #: l--t-;,R--21 3 " "~~ Signature:, ~; ~~~~ Printed: ~jc~z~ dJC-~ ~ii.v6~ City of Saratoga Planning Department ~Q®®~.~ gip®€~~ zuawlandaQ 8uiuunjd nSozoavS jo ~}~ :ssazppy zogq~?aN ~~'y/~ ~?~ 7/ ,,f b(,(,/ /.~'~~Q~ ~' S .auieN zogy~?aN :pa;u?zd :azn;euR?S :# auogd zogq~?a?q -~ ~Ci/p l ~ r ?~ ~ ~ h i~ - ~ t ~ soh :(~tzessaaau3? s;gags ieuo?;?ppe gaepe aseatd) ~u?moj~o3 ay; axe suzaauoo !y~ passa.~ppe uaaq ;ou aney `;uea?ldde ay; y;?m uocssnas?p .-age ya?ym `suaaauoa ao sans? aney I pue `xzom 3o a oos aq; pue;szapun - I `sueid;aaCozd ay; pama?naz aney I :Su?mo?lo; aq; sag?azaa moiaq azn;eu8?s !y~ ~ ~ •;aaCozd pasodozd ay; uo gu?zeay a?jgnd s,~?~ ay; o; zoud ;uea?~dde ay; ~q ssa.zppe aq paau ya?ym sans; .~o suaaauoa ,fue aney ypu op I pue `xzom 3o a oas acg pue;szapun I `sue?d;aaCozd ay; pama?naz aney I :~u?mono; aq; sai3?zzaa mojaq azn;euR?s ~iy~ ~ oSo1ti Sne fo rC1!~ ayz oz 1? a;noiunuewoo pun azvp zaznl n in uozuido ano~C puawn oz zy$t~ ayz an.~asaa rCtiw norC `~xolaq passaadxa uoiutdo ayzjo anzzoadsa.~.~I '~fuado,~d ano~f uo Surp:sa.+ szuapisa.~ llv jo anrznzuasa.+da~ s} zuawnoop styz uo a.~nzou8ts ayz aansua asnajd ';uno}lddn ayz o; ~Cpoaarp aney ~vu~ Maya sanssi ao suaaouoo fun ssaadxa o3 rCZtunzeoddo s}yz aa~nz s.~ogy8}au znyz aaja,~d uotsstu~tuo,~ Swuub~d ayz pun jjnzs '8uuvay o?lgnd ayz oz aoud szu°ozjddn ~Cq paz~oyos uayM sans} pun suaa.~uoo a}ayz aoton oz /injoyna s,~ogy8}au uodn rC~gvaonnj xoo~ zou saop 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SEAGULL WY SARATOGA CA 95070-3127 MAMMINI CORPORATION 333 W SANTA CLARA ST 280 SAN JOSE CA 95113-1714 MAMMINI CORPORATION 333 W SANTA CLARA ST 280 SAN JOSE CA 95113-1714 WHITE VICTOR A & ELIZABETH R 20393 ZORKA AV SARATOGA CA 95070-3133 LOH WAN WAH & MENG CHOO UTLEY KAROLE J TRUSTEE 20351 ZORKA AV 20324 SEAGULL WY SARATOGA CA 95070-3133 SARATOGA CA 95070-3125 PENG STEPHEN HSIN-YEH & XIAOMIN 20436 SEAGULL WY SARATOGA CA 95070-3128 GUTHRIE WILLIAM & HUNG- CHIN 20422 SEAGULL WY SARATOGA CA 95070-3128 ,,,.~ JALA KAREN J 20394 SEAGULL WY SARATOGA CA 95070-3128 GALEB SLOBODAN & MARGARET E ETAL 20437 SEAGULL WY SARATOGA CA 95070-3156 YANG ERIC X & LICHUN 20380 SEAGULL WY SARATOGA CA 95070-3128 GALEB SLOBODAN & MARGARET E ETAL 20437 SEAGULL WY SARATOGA CA 95070-3156 HUSSAIN IMTIAZ & YASMIN 20338 SEAGULL WY SARATOGA CA 95070-3125 PATEL KIRIT D & DAMYANTI K 20381 ZORKA AV SARATOGA CA 95070-3133 MENDELSON NILDA FENYO TRUSTEE 20408 SEAGULL WY SARATOGA CA 95070-3128 DESANKA POPOVICH/ZORKA FICOVICH 12335 GOLETA SARATOGA CA 95070 SOUTHERN PACIFIC TRANSPORTATION CO SARATOGA CA 95070-0000 PACIFIC GAS AND ELECTRIC RANGARAJU ANNAMALAI & ROSHON ARTHUR H & CECILE CO HEMAMALINI F SARATOGA CA 95070-0000 20375 LEUTAR CT 20379 LEUTAR CT SARATOGA CA 95070-3148 SARATOGA CA 95070-3148 FICOVICH ANTONA & ZORKA AZULE CROSSING LOUIE TERESA A METAL 12378 SARATOGA-SUNNYVALE 18000 HARVEST LN 12378 SARATOGA-SUNNYVALE RD SARATOGA CA 95070 RD SARATOGA CA 95070-3091 SARATOGA CA 95070-3091 r "'RAKAMI JAMIE ETAL SUN JIE & SHEHUA CHEN TSE KUN & KUAN FANG J6 HARVEST LN 18026 HARVEST LN 18032 HARVEST LN SARATOGA CA 95070-0000 SARATOGA CA 95070-0000 SARATOGA CA 95070-0000 ~~®~~~ ®~®o®® LZ£b-OLOS6 d0 drJO,Ld2PdS 'Id Y~IdHJrIINNf10 T£bOZ d~S.Sf12I,L `xf1SS.d.L ~8 ff IHOdS IHOdQd 0000-OL056 d0 drJO,Ld2IdS NZ ,LS~A2IdII 0 T08 i Nd1~Id~1A OH 0000-OLOS6 d~ dLJO.Ld2IdS NZ .LS~A2NH 8Z I8 i 'Id.L~ f 2Id.Ldd Sd2I`dAdZ.L 0000-OL056 d0 drJO.Ld2IdS NZ .LSdA2IdH 6208 T d dNRI.LdO '8 x SIXff'Id 2Idzd"IdS 0000-OLOS6 d0 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CALIFORNIA SS. COUNTY OF SANTA CLARA ) T. ~ V 1 ti~ ~ ° -I 1Jv01 ~J ' "" Seeing duly sworn, deposes and says: that I am a citizen of the L~i>1ed States, over the age of 18 years; that acting for the City of Saratoga -w~- Planning Commission on the 2'S day of 2004, that I deposited in the United States Post Office within Santa Clara County, a NOTICE OF HEARING, a copy of which is attached hereto, with postage thereon prepaid, addressed to the following persons at the addresses shown, to-wit: (See list attached hereto and made part hereof) that said persons are the owners of said property who are entitled to a Notice of Hearing pursuant to Section 15-45.060(b) of the Zoning Ordinance of the City of Saratoga in that said persons and their addresses are those shown on the most recent equalized roll of the Assessor of the County of Santa Clara as being owners of property within 500 feet of the property to be affected by the application; that on said day there was regular communication by United States Mail to the addresses shown above. fl v Y Signed ~ ,LN~Y~iH~d.L,Ld DENIAL OF RESOLUTION N0.04-043 Application No. 04-035 CITY OF SARATOGA PLANNING COMMISSION STATE OF CALIFORNIA Galeb; 20423 Seagull Way WHEREAS, the City of Saratoga Planning Commission has received an application for Design Review to construct atwo-story single-family residence. The project includes the demolition of an existing two-story residence. The total floor azea of the proposed two-story residence and garage is 3,540 squaze feet; and WHEREAS, on November 10, 2004 the Planning Commission held a duly noticed Public Hearing at which time all interested parties were given a full opportunity to be heazd and to present evidence; and WHEREAS, the project, which proposes to construct additions to a single family residence, is categorically exempt from the California Environmental Quality Act (CEQA) pursuant to section 15303 of the Guidelines for the Implementation of CEQA. This Class 3 exemption applies to construction of a single family home in an urbanized area; and WHEREAS, the applicant has NOT met the burden of proof required to support said application for design review approval, nor the following findings specified in Municipal Code Section 15-45.080: (a) Avoid unreasonable interference with views and privacy. Privacy issues with the adjacent residences are not adequately addressed. Second-story windows were not modified in size, location, or type. No substantial landscape screening is proposed. (d) Minimize perception of excessive bulk. The proposed residence is not compatible in mass and bulk with the existing residences in the project vicinity along Seagull Way in overall height, floor area, and setbacks. The existing second-story residences are substantially lower in height than the proposed 25 foot 10 inch residence. The existing second- story residences are substantially less in floor area than the proposed 1,241 square foot second-story. The substandard lot width (75 feet) does not support the proposed maximum allowable floor area of 3,540 square feet especially at the minimum proposed side yazd setbacks of 7.5 feet. (e) Compatible bulk and height. The proposed design is not compatible with the existing residences in the project vicinity along Seagull Way. The proposed Mediterranean stucco residence including red roof the is not compatible with the existing ranch style homes in the neighborhood. The proposed garage forwazd design is not compatible with the existing streetscape which includes detached uo?ss!utuzoO ~u?tzusld `,Szs;azoaS ~,LS~.L.Ld uo?ss?uzuto0 3u?uusld `ztsg0 auojl ~NId.LS~ Itlfl pus za;ung ~,LN~SSd szaSpo~l pus dollsgaS ~S~ON tqs;nZ pus `Isd3sll `?usxszsO :Sg~~ :a;on Ilya lloz ~u?mollo3 aul ~q zaquTanoN3o ,tsp q10 t aql `s?uzo3?Is0 3o a;e;S •uotss?uzuzo~ ~u?uusld s~o;szsS ;o .C;?O aql ~q Qd.LdOQV QAiF' QdSS~'d not;dopy 3o a;sp aq; utoz3 s,tsp uaagg angaa33a atuoaaq llsgs uo?;nlosag s?q; `apo~ ~l?~ s~o;szsS agl3o 06-Si aia?~-T`d3o s;uauiaz?nbaz acl; o;;usnsznd palsadds ssalun 'b aol;aaS •;aut aq;snot sat;?;ua p:;uautuzanoO zaq;o pus ~i;t0 `~;uno~ `a;s;S aq;3o s;uauzazmbaz algso?Idds IPd '£ IIo!laaS 'Q~IN~Q ~Cgazaq s? Isnozddy n+a?nag u3?saQ zO3 S£0-b0 zaqutnu uo?;so?Idds `za;;sot s?q; q;?nn uo?;aauuoo ut pa;;?utgns s;?q?qxa zaq;o pus susld `sou?rnszp Ism;aa;?gazs `usld a;?s aLp;o uo?;snap?suoo In3azsa zal;y 'I ao!;aaS :smollo3 ss anlosaz ~Cgazaq saop s~o;szsS 30 ~;?O aq; 3o uotss?utuzo0 3u?uusld atll `~iIO3d2I~H.L `MOt~i '~s~1A II~saS ~uols ,C;?u?a?n;aaCozd aq; u? sautog3o ,C;uofsuz atR zo3 a;?s aq; 3o zsaz aq;;s pa;cool sa~szs~ ATTACHMENT D aBE.reB puE aouap?saz ~C.TOIs-onnl pasodozd ag33o EazE zoop [Elol aqs •aauapisaz ~S.TOIS-oral ~u?ls?xa uE 30 uoTl?Iouzap aql sapniau? laaCozd aq3, ~aauap?saz ~CITUiE3-aj4u?s ~Czols-oml E lonzlsuoa of jEnozddE ma?nag u~TSaQ slsanbaz 3uEa?IddE aqy EM Iln EaS £ZbOZ gff'IHrJ 6Z0-ZS-98£ S£0-b0# NOI.LF~~I"IddF/ _i ~i9~~ T 'OA? L1I~,LI - OAIRI`~~H RI'IgRd *** •suza3l zzpualE~ luasuo~ ou~zann azagZ '~~OSO.06•SI apoQ jEd?aiuny~? lusnsmd `uois?aap aq3 3o a3EP aq3 3o slEp zEpualEO (S I) uaagg uTT;I?n~ xza~R ~C3?~ aul ql?M uoT3Ea? dd IEaddd uE ~u?I3 ,Cq Epua~y scgl uo apEUT uo?s?oap ,CuE zo3 aiq?ssod azE sjEaddE 3Eg3 paaunouuE n?IInS uioZ zolaaz?Q 'b00Z `b zaquzanoN o palsod ~ilzadozd sEnn 8uT3aauT sTgl zo3 EpuaBE aql `Z•bS6bS apoO luaunuanoO of 3uEnsznd `3Eg3 p aunouuE uEn?jlnS uzos zo3oa.nQ •zoua uT 3TUZTad Su?plmq IEUO?3?ppE uE panss? puE al?s s?ql uo slaaCoz sno?nand aql gl?nn zE?I?uTE3un sEnn oqm zauuEld 33E1s zag3ouE g3Tnn axods puE xoeq auTEO zaumo a `~iauednooo pau?Elgo aq zagE 3ET[3 pa3E3S • •puoq adEOSpuEI E 30 ~uTlg aql ql? ouEdnaao pau?Elgo zaumo aql 3ET(3 pas?npy . •ssaaozd an?3Erls?u?uipy uE TI`dnon;l anozddE sEnn asnoq jEU?Suo aql 3Eg3 palzodag . :uen?IInS uTOs zolaaz?Q ,Cauedn~o pana?goE sEq asnoq aTI33? paxsE ?T;slnZ zauo?ssTUZmoO •nnou ssaaozd u? sT puE alaiduioo la~i lou s? loaCozd aql 3Eg3 P?ES IIoPq$?Y~I P?nEQ •~ 'nOTlaazip 3ElaazddE p[nOM S3ogL[~Ian aql 3ETR pIES Iag3E~ SaZE13 ITUT~ 'SInI •anss? sTill uo ssaoozd puE adoas aul zo3 ,iauzolly ail?R aTg ~u? aq pinonn uengjnS uioZ zolaaz?Q 3ET;3 papu?uTaz szaSpog zauo?ss?uxuTO~ •!3?~ atl33o lanpuoo aql 3nogE lu?Elduioa E s? azagl moN •loaCozd s?q palajduio puE ~3?~ aT;l ql?nn uo?3Ea?jcldE uE patg 3uEa?IddE aTll 3ETI3 PIES TuEJIESE~ SIET{~ / 'P~u PaXzonn anEg33Els stT{ puE TuoZ 3ETI3 paaz3d ~diaq zo3 0~ of azagm nnoux l,uop ~iagl 3Eg3 passaz3S • noon 3ET;nn `smaao 3ETI33I 'I?aunoR ql?M sT ,C3?I?q?suodsaz aql s~CES uoissTUnuo~ aT?3 ai?qn` ~uiuuE~d aT;l 3o uocla?psunC ayl s? 3T sIES I?aunoR 3? ~u?sn3uoa aq pjnon+ 3? 3ETI3 p?ES • • :zag3Ey~ zazEZ3 ?uz?y~ sy~ £ a~Ed ~ ~ M Q a b00Z `Oi zaquzanoN3o salnu?y~ uocss?uTUZOO SunzuEld E~o3EZES Saratoga Planning Commission Minutes of November 10, 2004 Page 4 is 3,540 square feet. The floor area of the first floor is 2,299 square feet and the second floor is 1,241 square feet. In addition, a 1,752 square foot basement is proposed. The maximum height of the proposed residence is 25 feet, 10 inches. The lot size is 11,250 square feet and the site is zoned R-1- 10,000. (CHRISTY OOSTERHOUS) Associate Planner Christy Oosterhous presented the staff report as follows: • Advised that the applicant is seeking Design Review approval to construct a new two-story single- family residence and demolish an existing two-story residence. • Stated that the total FAR would be approximately 3,500 square feet with a 1,700 square foot basement. The maximum height would be 25 feet, 10 inches and the lot is 11,250 square feet. The zoning is R-1-10,000. The footprint of the new home would be located predominately within the existing home's footprint. Vazying rooflines and moldings would be incorporated. The architectural style is a Mediterranean/Contemporary style incorporating stucco, stone accents and a concrete file roof. • Reported that the neighbor to the east had requested screening landscaping to the rear yard. Twelve 24-inch box Italian Cypress trees would be planted to meet this concern. • Stated that no trees are proposed for removal. • Recommended approval. Commissioner Nagpal asked about other two-story homes in the neighborhood. There appears to be no other two-story homes within the immediate vicinity. She asked the height of other nearby two-story homes. Planner Christy Oosterhous advised that this is not toward the maximum scale allowed. Commissioner Nagpal asked if any discussion had occurred about having the garage on the side. Planner Christy Oosterhous replied yes. She added that the applicant resisted that design change. Chair Gazakani opened the Public Hearing for Agenda Item No. 1. Ms. Lynn Bryan, Project Architect: • Reported that this is an existing two-story home that is over 50 yeazs old. It will be replaced with a new two-story home with an attached garage that has been designed to fit into this neighborhood. Most of the second floor is to the reaz of the house. Behind this property there is a commercial property. • Advised that she used hip roof elements as much as possible to help mitigate height impacts and they worked with neighbors regarding any privacy concerns. • Stated that in lieu of the 24-inch box Italian Cypress recommended by staff, they are proposing the planting of five-gallon Italian Cypress plants as they have been told that smaller plants actually grow faster. Commissioner Nagpal asked Ms. Lynn Bryan if having the garage on the side had been considered. Ms. Lynn Bryan replied yes but there is not a lot of backup space for aside-facing garage. She advised that a survey of the neighborhood shows that 50 percent of the garages face forward. •apE.cSdn3o paau pEq uc azE poogcogq~?au aql uc sasnoq ~CuEUZ lEgl lno palucod . ~loaCozd aql zO3 uoddns passazdxg •o~E sgluouz onnl loafozd scgl;nogE szogq~?au ~uclaEluoo .co3 snogzalsop ,ilsuq~ .cauuEld Pa~q.L • :E~OIESEs `~CEm iin~EaS iSbOZ `za~IiEA133af 'zY~? •suo?loulsaz;q~caq umuc?xEUZ 8uclaauc azE ,Cage lEgl Papu?uzaz uE~i.cg uu~i7 •sy~[ •laa3 SZ aq of szEaddE ;? lEgl pa?idaz ?uE~[E.cE~ zcEq~ •lu?od;sacl~?q aq; lE sc uo?;zod loo3-x?s E ;nogE ~Ciuo 3? sEn~ ;q~?aq 3o lanai lxau aql lEgm paXsE ?gslnZ zauo?ss?ucuzo~ •~uncaazos .co3 ;sanbac aql sEnn .coggS?au auo ,iq pascEI anss? ~iiuo aql lEgl pacida.c uE,C.cg uu~'I 'sY~I •amloculs ,(.cols-onnl E ;nogE szogci~?au ql?m pa~IiEl pEq ,tagl 3? uE,Czg uu~C7 •sy~[ paxsE sca~pog .zauocss?uuuo~ ~amloculs agl3o adEgs aql q1?n+ pa~Izom ,Cagl asnEOaq s? 1? sE moi sE s? lI '3Egl uEgl zan~oi s? aucpooc ag13o ;sous ai?qn~ 3~?aq pasodo.cd umuccxEUC aql lE s? a~pu aql 3o a~Eluaazad iiEUCS E ~iuo `loE3 ui •;q~?aq paMOiiE aql nano aq lou pinon+ zood puooas aql acatinn asnoq E u~csap of uo33a 30 loi E of luan~ ,Cagl lEgl pces uE~C.cg uu~i-i •sy~i •paanpac aq lou pinoa asnoq agl3o;q~?aq aql ~ignn uE~SZg uu~CZ •sy~i pa~IsE s.ca~pog .cauocss?unuo~ •uoclcsoducoo of isualEUC 3ugooc papE.c~dn uE pazap?suoo s? ~uc3ooz ai?; lEgl pas?npE uE~Czg uu~CZ sy~i •sizualEUZ Sugoo.c uo?lcsoduzoo3o asn uounuoa azouc sc azag11Eg1 pa?idaz iEd~El`i zauo?ss?unuo~ •,iq asoia ~tZan s3ooz ai?l ai,C;s zEi?uccs q;cm sauzoq one ;sEai lE aze a.zagl lEgl PaPPE aqS •ou pacidaz uE~C.cg uu~CZ •sy~i •isualEUC ai?1-uou E sdEgcad `3ooz a[?l aril uEgl .caglo ~u?glauzos of uado sc luEO?iddE aql 3? pa~IsE IEd~EN zauo?sscucuzo~ •ou pa?idac uE,i.cg uuiZ •sy~[ •lq`d?aq pasodocd s?ql zamoi of aiq?ssod sc;? 3? uE~C.cg uu~iZ •sy~i pa~IsE iEd8Ei1 zauo?sscunuo~ •u~[sap iE.znloalniazE aql as?ucozducoo lou of sE os papaau s? pasodozd lq~?aq aql lEgl p?ES uE~i.cg iuUC"I •sy~i 'q$?q;aa3 OZ;nogE ~iiuo sc aucoq ,Czols-on+l ~ucls?xa aql lEgl lno palucod iEdSEN zauo?sscunuo~ •al?s s?ql uo asnoq ~C.cols-on+l ~u?ls?xa uE sc s?ql aou?s anss? uE lou sEnn s?g1;Eg1 p?ES aqS •ou pagdac uE~Czg uu,CZ •sy~i •saucoq ~iZOls-oml snscan auo a.cE pooq.coggS?au aql uc saucoq aql 30 ~CuEUC nnoq pa~ianms pEq aqs 3? uEl.cg uu,CZ ~sy~i paalsE iEdSEl`i zauo?sscunuo~ S aSEd b00Z `OI zaqucanoN3o salnu?y~[ uo?ss?uuuo~ ~u?uuEid E~olE.reS Saratoga Planning Commission Minutes of November IQ 2004 Page 6 • Stated that the setbacks are met and that the architectural details benefit the house and the neighborhood. • Urged approval. Commissioner Zutshi asked Mr. Jeff Walker if he is concerned at all that this house is at the maximum allowed square footage. Mr. Jeff Walker replied no, not as long as it meets requirements. Commissioner Nagpal asked Mr. Jeff Walker if he would like to see this area become a predominately two-story neighborhood. Mr. Jeff Walker: • Replied yes. • Added that he does not want to restrict any owner's rights. • Pointed out that there is a mix of one and two-story homes in the area. • Advised that this is the wave of the future and he does not mind at all. Commissioner Rodgers asked Mr. Jeff Walker if he thinks the gazage door could be turned 90 degrees. Mr. Jeff Walker replied that there would be insufficient turnaround space. This is only a 75-foot wide lot. Suggesting that an alternative to concerns about the appearance of the front facing garage might be to enhance the details on the gazage. Mr. Tomo Galeb, Applicant and Property Owner, 20423 Seagull Way, Saratoga: • Explained that this has been a long 1.5 year process for him. • Said that it is his goal to have to come before the Commission once and only once. • Said that he had wanted his neighbors' feedback and thought it was important to obtain it. • Said that his neighbor to the east wanted screening landscaping and he was willing to come to a reasonable solution to provide that screening. • Reported that he has received only positive feedback from his neighborhood. Commissioner Rodgers asked Mr. Tomo Galeb for his feedback on the horticultural issue. Mr. Tomo Galeb deferred to his architect, saying that they had concerns with the staff recommendation. Ms. Lynne Bryan suggested that the City consult with a horticulturalist regarding staff s recommendation for 24-inch box trees. Director Tom Sullivan cautioned that the Commission would be adopting a Resolution this evening. Chair Garakani closed the Public Hearing for Agenda Item No. 1. Commissioner Zutshi expressed her surprise that this is the first time the Commission has received positive neighbor feedback regarding a maxed out project. •pzsoq a~dures aql uo pala?dap se sn~opu?m uinu[uzn~s 3o asn au; ~mpzs~az 33e1s pauo?lsana •zaq of paz lsgl lou s? 1? lsgl pa?idaz szaSpog zauo?ss?uzuio~ 'a[?l agl3o paz agl hogs paxss uzexszs~ nsq~ •spaau aq ,Casnud aql ul?M zogq~?au aql ap?nozd of ~l?I?qs a[{l ansq of lusuoduz? s? 1? se sluauiannbaz Su?deasput'i Su?pzs~az 33s1s pauoddns ,ti3uozls aqs p?sS • 'lsgl gicn~ o~ of pau?taut s? aqs os sazs aql u? sautoq pai,Cls usatrezzal?pays zatno azs azagl lsgl paaz3s pue 3ooz ai?l aql pu?uz lou p?p aqs p?sS • •ap?s aql of a3szs~ aql aas of ax?j pinom pus sssut hogs pauzaouoa s? aqs lsgl palslS • •poogzogq2tau atB3o zalaszsga aql u? lq lou pinonn 3? se poogzogq~?au aql zo3 ~u?ugagnntano aq ,tsuz autoq s?ql lno 3u?xsut lsul pus ansst an?l?suas s s? poogzogqS?au ,izols-auo ,Cjalsututopazd s ucgl?nn sautoq ,Czols-onnl lsgl P?sS • •~u?ql antl?sod s st ,tzols-one s;sgl p[ss zoggS?au s lsgl lno palu?od • •al?s s?ql uo auzoq,Czols-one s ~Ciluazzna st azaul;st[l P?sS • •laaCozd s?~ ql?m santltsod nna3 s pus sutajgozd n~a3 s sacs aqs p?sS • :sza~pog zauo?ss?uttuo~ •~utdsaspusi aql Su?pzs~az uo?lspuauttuooaz sd3sls do paxasg • •azagl st apo~ aql ,Cqm s? lsgl `aigsnnoiis uznut?xsuz aql is st loafozd stgl u`dnogl[s lsgl lno Palutod • •lg3u s? sxtttgl lt;sgnn uo ~utsnao3 u? uo?sstututo~ at{l3o aausuodtuc aql passazlS • •poogzogq~?au s 30 ~utlspdn us st s?ql lsgl pus sai~Cls jsmloaltgozs luaza33?P 30 ~iluaid azs azagl lsgl p?sS • ~aj~Sls isznloal?gazs aql azouz s? uzaauoa aql;? pauogsana •autoq ,C.tols-one ~u?;s?xa us dutasidaz autoq ~Czols-oml s ql?nn pauzaauoa ssa~ ssnn au p?sS • • :doijsgaS zauo?ss?ututo~ •amlontls aql zo3 uo?lspuaututoaaz az?s s quM•~isls aptnozd uotss?unuo~ aql lsul lusa?tdds aql ql?m xzonn zagym3 zo3 33s1s of xosq laafozd sn{l spuas uo?ss?uttuo~ ~uttzusjd aql 3? lsgl paxsy • •Sutuaazas ~iosnud pazmbaz aql ap?nozd of aigsaz?s aq of spaau l? `zanan~og •~u?,tioz~ lss3 pus uaaz~zana s? ssazd~C~ us?jsg aql lsgl P?sS • :snouzalsop ,tlsuq~ zauusld •2utuaazas ~Casnud zogq~?au aql ap?nozd of ssazd~C~ usllslI xoq gaut-bZ zo3 uo?lspuaunuoaaz 33s1s aql zo3 uoddns zaq palslS • •~ugooz aql uo a??l3o asn aql nano uzaauoa passazdxg • .ails ismloal?gozs usauszzaltpay~ usgl zaglsz aj~ils ~smlaaltgazs usutsgsz~ s 3o azout sdsgzad •apts aql of a~szs~ s ql?m atuoq palslszapun azout s `3ooz galtd zamoi s aas of axci p~no,h aqs lsgl palsa~SnS • •amlaunC scgl is amlaal?uazs 3o ad~Cl stgl uoddns of zaq zo3 linat33?P s? 1? lsgl P?sS • •azaq do 3u?off auo sttp axg asnoq s 1nogE pauzaauoo s? aqs lsul P?sS • •poogzogqS?au ~izols-auo s nnss aqs `poogzogtfid?au s?tp pamol aqs uagnn lsgl pa1s1S • :jsd3sN zauo?ss?uttuo~ •poogzogqS?au ,Czols-on~l s autoaaq of poogzogq3?au ztagl palusm ~iagl 3sgl Pres zaun+o ,CUadozd poogzogq~tau ,Czols-auo s auztl lszt3 aql s? s?ql3? Paxss sza3pog zauotsstuzuto~ ~ aSsd b00Z `Oi zaquianoN3o salnuty~ uo?sscututo~ 3u?uusid s8olszsS Saratoga Planning Commission Minutes of November 10, 2004 Page 8 Planner Christy Oosterhous said she did not believe the windows were aluminum Commissioner Schallop: • Said that he is less concerned with setting precedent here. • Said that someone who buys atwo-story house should expect to be able to rebuild as atwo-story. • Stated that later applications can be distinguished if they are starting with an existing single-story home. Chair Garakani pointed out that the existing home is more of a 1.5 story house. What is proposed is a maxed out project. The Commission must look at the land and what it can support. It would be nice if larger setbacks were provided. Commissioner Schallop pointed out that this is a question for the Code. That is why the Code is there Commissioner Nagpal advised that the Planning Commission does have discretion. Chair Garakani: • Pointed out that this is an old neighborhood. • Stated he has a hard time supporting this application unless the house is reduced in size. • Added he is not in support of the file roofing proposed and suggested that slate might be more compatible. • Said that without a reduction in size, it is hard to support this project. It is too bulky. Commissioner Zutshi: • Agreed with Chair Garakani. • Said that she had problems with both the size and height of this house. • Stated that she is not in favor of such a big house on this size of lot. Commissioner Rodgers pointed out the problem that could occur if all houses on the street were this same size. She added that a part of the Planning Commission's job is to look at the existing neighborhood. Commissioner Schallop pointed out that FAR varies by lot size. Chair Garakani reminded that the issue is bulk and mass. Commissioner Schallop: • Pointed out that a neighbor has a Mediterranean style architecture and there are other two-story homes in this neighborhood. • Said the Commission must give a clear message. • Reiterated that one should expect to be able to rebuild an existing two-story with atwo-story. Chair Garakani replied that this property does not support this bulk and mass and suggested that staff work with the applicant further. Commissioner Nagpal questioned whether this applicant wants to continue this item. •u~?sap stgl;noge lasdn iie s? uo?ss?utuzo~ ~u?uueid stgl legl ame u? st aqs legl P?eS • •xaeq las os s? zoop puooas aql azagm ~Czols-onnl a uaas zanau seq aqs letll P1eS • •uo?i?suezl ao?u e sza33o auzoq s?ql letil palelS • •ureazp a se uaas uaaq aneq pinom auo snil se gans aznlanz;s e azagm poogzogq~?au ou?izadn~ e u? pants aouo aqs legl p?eS • •poogzogq3tau reina?yted stgl uzoz3 lou s? aqs legl pas?npy :e~olereS `anuany pueize3ay~i OSS8T `zaiasI emeZ •sys •sa;nt s,lit~ aql lauz aneq ,Cagl se re; ool 2utoS s? uotsstuzuto~ aql legl PazeioaQ • •szogq~?au agl3o suo?lepadxa aql slaaux loafozd s?ql legl palelS • •i?auno~ ,Cl?~ aql aoe3 zaglez pinom inq pzeoq ~ucmezp aql of xat'q o~ of paredazd lou are ,Cage legl P1eS • •puelszapun lou saop aq legl passaz3S • •sluceiduzoa ou are azagy 'uo?leatidde s?ql sizoddns poogzogqd?au aql legl papucuzag • •ienptntput ue aq of 3g8u aql seq auo,Czana azagm `eouattty s? s?qy 'iq$u ~Iiezout lou st ~utuaddeq s? legn+ legl Pies • •pre,i s?q ~ut~iooizano smoputm ql?m ut?q of zoop ixau ,Czols-oml e lI?nq szogti`d?au umo s?q 3o auo legl ino palu?od •atuoq umo s?q dutpi?nq uagm ~iltienpcn?pu? umo s?q ssazdxa louuea zaumo ~ilzadozd e ~Sqm pauotisana • •Su?uana s?til ~uuznaao s? legm ,iq pagznizad s? au legl paounouuy • •srea,C Lb zo3 e~olereS u? pap?saz seq aq legl pauuo3ui :e8olezeS `attuan~ Pay 89bZT `tuna?Idde;o zagle3 `gaie~ ed}i •zy~i •sueid s?quo ~Cauouz azouz puads of tutq aztnbaz p;nom pzeoq 3u?mezp aql of xat'q o~ of uz?q rise of inq isea aql of zogti$?au aql zo3 ansst ~utdeaspuei aql u?elzalua of ~ucii?m sem aq p?es gaierJ outoy •zy~i •i?duno~ of ieadde of uz?q moue pue it[$?uol uo?sscutuzo~ aql ,Cq pa?uap isanbaz s?q aneq zo 33e1s ql?m zagizn3 xzom of are saa?oqo stq legl gate`J ouzoy •zy~i papututaz ?uexezz~ zauo?ss?wuto~ •;sanbaz stq;o izoddns u? st poogzogti3?au aiogm s?q legl passaziS • •laaz;s s?q uo anti uana lou op oqm uo?ss?unuo~ ~u?uueid agl3o szagtuatu ql?m aq of sreadde tuaigozd ~Ciuo aril legl palelS • •apo~ utoz3 saaueueA ,Cue zo3 ~u?rise lou s? pue sluautaztnbaz apo~ ti3tm pa?idtuoa seta aq legl papucuzag •satuoq z?aril paz?uttxeux seta eaze aql u? limgaz seq oqm auo~izana legl ino palutod ~lesodozd stq of aznlaal?gare reittuts 3o st legl autoq zagloue s? s?q 30 ;sea aql of sasnoq aazgl legl PTeS • :gaier,~ ouzoy •zy~i •pa?uap loafozd aril aneq of zo uStsap s?q aSuego of;;els til?m zagizn3 ~izom of uttq moue of loaCozd s?ql anutluoo of are suogdo aril legl gaieLJ outoy 'zy~i Pas?npz ?ue~ieze~ z?sq~ i •oN uzali epua3y zo3 ~uueag o?ignd aril pauado-az tue~ieze~ zteq~ •lueo?idde aril ql?m ~izom pinoa33els pue iq~?aq utoz3 lunoure zo uotlonpaz u? a~eluaozad u?eytao e azmbaz pinoa uotss?uztuo~ ~u?uueid aril legl palsa~~ns snogzalsop ,Cisuq~ zauueid 6 O i zaqutanoi~13o salnu?y~i uo?ss?utuzo~ b00Z Saratoga Planning Commission Minutes of November 10, 2004 Page 10 Mr. David Simmons, 18580 McFarland Avenue, Saratoga: • Said that he too is not from this neighborhood. • Added that he had never attended a Planning Commission meeting before tonight. • Stated that deciding on the color of a roof file is not a function of the Planning Commission. That is a matter of opinion. • Said that it is outrageous to insist on Craftsman versus Mediterranean style azchitecture. This is this man's house. His neighbors aze the ones who will have to look at it. • Added that he is flabbergasted by what he has heard here. Mr. John Yfantis, 13135 Quito Road, Saratoga: • Expressed his agreement with the previous speaker. • Said he is an engineer and understands that rules govern, such as a Code. • Stated that he has not heard of any violations of Code with this proposal but rather just the styles and preferences of the Planning Commissioners. • Suggested that it is not the jurisdiction of the Commission to impose style restrictions as long as Code is met. It should be a balance of aesthetics, Code rules and good living. • Said that since there are no violations here, a compromise should be reached. • Asked the Commission to take a good look and leave personal preferences aside. • Said that it may be easy for the Commission to say postpone a decision. For the applicant it costs time and money. • Said he would like to see a final resolution here tonight for the good of the City, the owners and the neighborhood. Chair Garakani re-closed the Public Hearing for Agenda Item No. 1. Chair Garakani asked Director Tom Sullivan why this application is before the Commission if everything about it meets Code. Director Tom Sullivan replied that Code requires that the Planning Commission conduct design review per the Zoning Ordinance. The Code sets out required findings for issues such as avoiding unreasonable view impacts, minimizing the perception of bulk, compatibility with the neighborhood and compliance with the Residential Design Handbook. Chair Garakani asked Director Tom Sullivan why this application was not handled under an Administrative approval process. Director Tom Sullivan replied that Administrative approval is restricted to single-story homes less than 18 feet in height. Chair Garakani announced that it is Code that requires this project to be before the Commission. He stated his concerns being privacy impacts with the bedroom window being intrusive to the neighbor. Commissioner Schallop suggested that the Commission take a vote and make the necessary findings to support that vote. 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Livingstone AICP~~~ DEPT HEAD: SUBJECT: Mills Act Property Tax Abatement Program Agreement for 11995 Walbrook Drive. RECOMMENDED ACTION: The Heritage Preservation Commission (HPC) recommends the City Council approve the attached Resolution and direct the City Manager to enter into a Mills Act Agreement for 11995 Walbrook Drive. BACKGROUND: On Mazch 5, 2003 the City Council approved the Resolution establishing the City's participation in the Mills Act Program. The Mills Act is state sponsored legislation granting local governments the authority to enter into an agreement with individual property owners to allow reduced property tax payments for the restoration and continued maintenance of their historic property. This is an economic incentive for property owners to preserve and maintain their buildings. PROCESS: By Council policy, only three Mills Acts contracts can be approved in a single yeaz. The Subcommittee made the recommendation that the structure needs to be a City of Saratoga Historic Land Mark as described in City Code Section 13-15 to apply for the Mills Act Program. On April 7, 2004 the City Council approved the attached Mills Act Agreement to be used by the applicants. The applicant's house was originally placed on the City's Heritage Resource Inventory in 1988. In 2000 the owners applied and where granted approval by the City Council to be designated a Historic Landmazk DISCUSSION: The house was built in 1895 and is often referred to as the Hyde House. The Hydes were the original owners. On October 12, 2004 the HPC, as part of a regular scheduled meeting, conducted a site visit to review the applicant's request to participate in the Mills Act with the City. The house is currently in excellent condition. The request was approved 7-0 by the HPC recommending it to the City Council for approval. Z3o Z usld uo?iszolsag •Q (uodag ~tzoluanut ouols?j~ uo?l?puo~ au?7 aseg '~ Isnozddy3o uo?lnlosag 'g uo?lduasaQ ~CUadozd 'y :sl?q?qxg ~u?mollo3 aql sapnlau? tlocum loszluo~ utszSozd loy sit?Y~i •Z Isnozddd3o uoilnlosag •I S,L,~?~L~IHO~'.L.Ly •laszluo~ lay sii?Y~I aql pzooag ~SAiOI.LR~' dR MO'I'IO3 •uognlosag pasodozd aql ~iuaQ ~S~AI,L~'ARId,L'Iy ~xeazq xsl ~adozd agl3o an?luaau? aql lnogl?m paz?predoaf aq plnoo asnoq agl3o aousualu?suc azn;n3 aq3, ~A?OI.LRV QdQA?~L~?Y1IO~diI O1~iIM0'I'IO3 ,COAT 30 SdOA?dIIadSA?OR •ltsodap z?aql isu?sus lusa?Idds aql of pa3rego s? 3oszluoo aql ~u?ssaoozd pus uodag 33s3S aql $uusdazd zo3 aui?3 33s1S 'lauls?Q az?3 aql P~ ,Cluno~ aql ss gons sa?oua~s Butxsl zaglo pus sloogas aql loedut? osls ,Csut saxsl u? uo?lanpaz aqZ 'Clan?laadsaz OiZ$ P~ OSO`i$ zO `%09 ,Ctalsunxozdds ,Cq snll aanpaz plnom lay sll?y~ a~13, •~CUadozd 000`000` I$ s zo3 OS£$ Pus ~iuadozd 000`000`5$ s uo passq xsl ~CUadozd u? OSL`I$ ~ilalsuccxozdds sancaaaz lllsuuou sSo;sreS 30 ail?~ aqZ •~iuadozd aql utoz3 pancaoaz ~llsuuou xsl ~iuadozd agl3o uo?lcod s asol p~it@7N'tl[~ aqs ~yOydL~II~1vJSI3 RESOLUTION NO. 04- ATTACHMENT 1 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SARATOGA APPROVING 11995 WALBROOK DRIVE PARTICIPATION IN THE MILLS ACT PROPERTY TAX ABATEMENT PROGRAM WHEREAS, the City Council recognizes the importance of preserving historic resources in the community and the need to enhance and maintain the unique character of the historic resources; and WHEREAS, the City of Saratoga City Council has chosen to participate and support the Mills Act Property Tax Abatement Program according to California Constitutional Art. XIII-8 and California Government Code, Article 12, Sections 50280-50290 and California Revenue and Tax Code 439-439.4; and WHEREAS, the City Council finds that participating in the Mills Act Property Tax Abatement Program is consistent with the City of Saratoga Heritage Preservation Code Chapter 13, and the General Plan Conservation Element CO.5.0 to "Protect historical and azchaeological values and significant geographic landmarks from destruction by development whenever possible" in that participating in the Mills Act will aid in the preservation of historic resources in the city; and WHEREAS, the property located at 11995 Walbrook Drive is a City designated Landmazk and therefore the preservation of the property as a historic resource is of utmost importance. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Sazatoga that it approves participation in the Mills Act Property Tax Abatement Program for the property located at 11995 Walbrook Drive; The above and foregoing Resolution was passed and adopted at a regular meeting of the City Council of the City of Saratoga held on the 15`h day of December 2004 by the following vote: AYES: NOES: ABSENT: ABSTAIN Kathleen King, Mayor ATTEST: Cathleen Boyer, City Clerk q~ }o ~ a6ed •g;!q!yx3 se o;alay payoe}}e s!;uawaa16y s!y; 6u!nadde !!ouno~ ~!~ ay; }o uo!;n!osaa ayl -apo~ uo!;exel pue anuanaa e!wo}!!e~ ay;}o Z•6Eb uo!;oag o;;uenslnd uo!;en!en }o ;uauTSSasse ue ~o} Ayadad ouo;s!H ay; A}!!enb o; pue ~adad ouo;s!H ay;}o aoueog!u6!s !eouo;s!y }o so!;sua;oe~eyo ay; an~asa~d pue;oa;ad o; y;oq;uawaa~6e s!y; o;u! ~a;ua o; ansap Mou `;gauaq !en;nw nay; ~o} `~aunnp pue ~(;!~ (ti) •i(;iadad ouo;s!Hay;}o aoueua;wew pue'uo!;e;y!geya~ `uoi;elo;say ay; nnope o; tiessa~au s! ;uawaa~6y s!y; ;ey; pau!w~a;ap sey ~!~ ay; pue ~-~ -oN aoueu!p~p ~(q >I~ewpue! ouo;s!y a se ~(;!~ ay; l~q pa;eu6!sap seM /(Uadwd o!~o;s!H ayl (£) -e6o;e~eg }o ~(;!~ ay; w ~~ c~ ssa~ppe ;aa~;s 6u!nno!!o} ay; ~(q paoua~a}a~ ~(!!e~aua6 s! a}e~ an!;oa~3 ay; }o~e p~~o _c,~~agwnN !awed s~ossassy se spoa xel ~(}~adad ~(;uno~ e~e!~ a;ueg ~p Z ay; uo unnoys s! ~(}~adwd ouo;s!H ayl -~(}Tadwd ouo;s!H ay; se u!a~ay paoua~a}a~ pue ;uawaa~6y s!y; o; y ;!q!yx3 u! paquosap ~,adad !ear ay; (uoa~ay; s;uawano~dw! pue sa~n;one;s pa;e!oosse y;!M gay;a6o;) o; pue u! a!;!; aa} sassassod ~auMp (Z) -aoueo;!u6!s !eouo;s!y }o so!;sua;oe~eyo u!e;a~ o; se os sa!}Tadwd !eo!~o;s!y }o uoge~o;say pue `aoueua;u!ew 'asn ay; ao} ap!nwd o; sa!}~adad !eouo;s!y pay!!enb }o s~aunno y;!M s;oe~;uoo o;u! ~a;ua o} ~!~ ay; sazuoy;ne -bas;a `pgZOg uo!;oag apo~;uawwano~ e!wo}!!e~ (~) -she;~oaa 'd „-;uawaa16y s!y; o; sa!~ed„ ay; Io „sa!}~ed„ ay; se b!an!;oapoo ~o „wed„ a se ~(penp!n!pu! u!alay o; pa~~a}a~ aq ~(ew ~aunnp pue iQ!~ '(„~l!~„) 'uo!;e~od~oo !ed!o!unw a 'e!wo} ~ 'e6o;e~eg }o ~(;!~ ay; pue 'MO!aq paquosap ~Tadad !ear ay;}o~aunnp'(„~aunnp,J•, s `uaaM;aq pue /(q'-OOZ ` }o ~(ep - s!y} o}u! pa~-~$$;u p spew ! '(„;uawaa~6y„) ;uawaa~6y s!yl .L1~I~W3~2IJd 1~i0I.LdA~I~S~2id A,L~I~d02Id ~I2IO.LSIH Zed S'I'IIW 9'I9fLZ aopaag apo~ l,no~j gad mood fasa s.aaaao~aa aoa awl StxL anosa aovasl OLOS6 VR `e$O3e~S anuany a~enl!N3 LLL£T e8olen'g jo,C1!R K~aIR ,C3i~ ay33o aaq;0 :o; ~~s~ `papaoaag aagM eimo;~~SR `e8o3eleS}o,ili~ ,Sauao33V ~3l~ :.fq pa~sanbag BuTp~oaag £OT9 NOI.LR3S 3QOR ,L,A00 O.L ,LNV (1SZIRd aid ,LnOH.LIM QZIO~~N Z .LAI~I~IIH~V.L,LV • . B. Aareement. City and Owner, in consideration of the mutual covenants and conditions set forth herein and the recitals set forth above, do hereby agree as follows: (1) Term of Aareement. (a) This Agreement shall be effective and commence on the date recorded in the Santa Clara County Recorder's Office ("Effective Date")and shall remain in effect for a term of ten (10) years thereafter. (b) Each year on the anniversary of the Effective Date ("Renewal Date"), the term of the Agreement shall be extended by one year unless notice of non-renewal is served as provided herein. (c) In accordance with Government Code section 50282 if either Owner or City desire in any year not to renew the Agreement, that Party shall serve on the other Party written notice of non-renewal. Notice of non-renewal by City shall be filed at least sixty days prior to the Renewal Date. Notice of non-renewal by Owner shall be filed at least ninety prior to the Renewal Date. Either party may protest a notice ofnon-renewal. A notice of non-renewal may be withdrawn at any time prior to the Renewal Date by serving the other Party with a notice of withdrawal of the notice ofnon-renewal. If a Party serves and does not withdraw a notice of non-renewal the Agreement shall remain in effect for ten years from the next Renewal Date as stated in this contract. (2) Condition of Historic Proaerty. The characteristics that contribute to the historic significance of the Historic Property and the condition of the Historic Property as of the Effective Date are documented in Exhibit C to this Agreement ("Baseline Conditions"). (3) Standards for Historical Proaerty. During the term of this Agreement, the Historic Property shall be subject to the following conditions, requirements, and restrictions: (a) Owner shall immediately implement the list of goals and general improvement plans for maintenance, restoration and rehabilitation of the Historic Property asset forth in Exhibit D to this Agreement ("Restoration Plan") in order to bring the Historic Property into conformance with the rules and regulations of the Office of Historic Preservation of the California Department of Parks and Recreation, the Secretary of the Interior's Standards for Rehabilitation and the State of California's Historic Building Code (collectively, the "Applicable Rules"). Thereafter, Owner shall preserve and maintain the characteristics that contribute to the historic significance of the Historic Property. This shall include, but not be limited to, maintaining the Historic Property in good repair and Page 2 of 14 4L;o g abed aq ~(ew se swa}I gay}o yons uo }~oda~ pue }uawaa~6y sly};o s}uawa~lnba~ ay} y}Im ~(Idwoo o} sy}uow anlam} 6ulpaoa~d ay} 6uunp pa}aldwoo Tom Ile Toads pays yolym ~oda~ e ~o~ana }uawdolana4 ~t}lunwwo~ ay} o} ~Ilenuue }Iwgns Ileys ~aump (o) •~t}iadad ouo}sIH ay};o ~aump mau ay} o} sp~ooa~ yons Ile ~a;sues} Ileys ales;o awl} ay} }e ~adwd ay};o ~aump ay} 'plos sl i(}~adad ouo}sIH ay} }uana ay} ul •slenadde malna~ lean}oa}lyo~e ~o~pue leouo}sly 's}Iw~ad `s}uudanlq `syde~6o}oyd o} pa}Iwll aq }ou }nq 'apnloul Ileys sp~ooa~ asayl •}uawaa~6y sly} ;o suolslnad pue sw~a} ay} y}Im aouelldwoo s,~aump pue 'panlonul ~adad ay};o ~}!I!gi6!la ay} aulw~a}ap o} tiessaoau aq ~(ew se sp~ooa~ Ile '}uawaa~6y sly};o ulia} ay} puo~(aq s~ea~(ua} }seal }e ~o;'an~asa~d pue daa~l lleys ~aump (q) •}uawaa~6y sly};o suolslnad pue sw~a} ay} y}Im aouepdwoo aulw~a}ap o}}oe~}uoo sly} o} }uenala~ ~(}l ~ ~(q pa}sanba~ uol}ew~o}ul Ile pue ~(ue y}Im,(}l~ yslwn; Heys ~aump '}sanba~ ~(ue;o s~(ep R}ny} my}IN1 (e) •uol}ew~o;ul ~o uolslno~d (4) •6uldeospuel gay}o ~o 'iGaggn~ys 'aoua~ 'am}one}s mau ~(ue y}Im ollgnd ay} o} alglssaooe sa}Is wa; A}.iadad ouo}sIH ay};o main ay} ~loolq }ou saop }ey} ~auuew a ul /(yadad ouo}sIH ay} ule}ulew Ileys ~aump (p) •ollgnd ay} ~o i(}~adad ouo}sIH ay} ;o s}uedn~o ao ~aump ay};o ~adad pue 'aye;lam `A}a;es 'y}leay ay} }oa}o~d o} sp~epue}s pue `suol}eln6a~ 'saln~ 'saoueulp~o 'smel 6ulo~o;ua wa; leloy;o ~a;es ~ a'U}~oa uawuaal~6e `a~g ~(ue }uana~d o} pawaap aq Ileys }uawaa~6y sly} ul 6uly}oN •~9HS y} 3 sly} ul paplnad aslniuay}o se }daoxa '~(}~adad ouo}sIH ay} ~o; a~npaoad }Iw~ad 6u!PI!nq s,~(}l~ ay} ul pasn aq Ileys ~9HS ayl 'sal}~adad olio}sIH se pa}eu6lsap sa~n}ona}s;o uogeoola~ ~o `uoge~o}sa~'uol}enJasa~d'uoge}!I!geya~ ay} ~o} suol}eln6a~ 6ulpllnq and}ewa}le saplnad („~BHS,J apo~ 6ulplm8 ouo}sIH a}e}S elwo}lle~ ayl (o) •anoge `(e) uol}oasgns ul pagl~osap sp~epue}s ay} o} 6ulp~oooe paoelda~ aq ueo asn}ea; le~n~a}lyae yons uaym pue apo~ 6ulplln8 ouo}sIH a}e}g elwo;lle~ ay} ;o asn ay} y6nay} payl}oa~ aq }ouueo yolym uol}Ipuoo snaa6uep ~o a;esun ue o} anp it}a;es ollgnd ay} ~o; pannba~ sl uol}oe yons }ey} saulw~a}ap ~o}oa~la }uawdolanaa d}lunwwo~ ay} uaym asn}ea; lean}oa}lyae lewa}xa yons /Cue ;o lenowa~ ~o 'uol}gowap 'uol}ego}say 'uol}era}le 'uol~n~}suooa~ 'uol}one}suoo ay} }uana~d }uawaa~6y sly} saop ~oN •;oa~ay} aoue~eadde lewa}xa ~o 'leua}ew 'u6lsap w a6ueyo a anlonul }ou saop }ey} ~adad ouo}sIH ay} uo ~o ul asn}ea} lean}oa}lyo~e ~ouayca ~(ue;o neda~ ~o aoueua}ulew tieulp~o ay} }uana~d o} pang}suoo aq pays }uawaa~6y sly} w 6uly}oN (q) •smel le~apa~ pue 'a}e}g '~l~ gay}o Ile Pue salnb algeollddy ay} y}Im aouep~oooe ul uol}en~asa~d pue 'uol}ego}say 'neda~ 'aoueua}wew 'asn Ile 6ul}onpuoo • • specified by the Community Development Director. (d) Owner shall allow for periodic examinations, by prior appointment, of the interior and exterior of the Historic Property by representatives ofthe County Assessor, State Department of Parks and Recreation, State Board of Equalization, (collectively the "Interested Agencies") and/or the City. The Community Development Director shall determine when periodic examinations by the City may be necessary to determine the eligibility of the property involved, and to determine Owner's compliance with the terms and provisions of this Agreement. Examinations by representatives of the Interested Agencies shall be made as deemed necessary by those agencies. (5) Cancellation. (a) CITY, following a duly noticed public hearing as set forth in Califomia Government Code Section 50285, may cancel this Agreement if it determines one or more of the following: (i) Owner has breached any of the terms or conditions of this Agreement; (ii) Owner has allowed the Historic Property to deteriorate to the point that it no longer meets the standards of the Applicable Rules or no longer qualifies as a City of Saratoga historic landmark; (iii) Owner has allowed the property to deteriorate to the point that it no longer meets standards as provided for in Chapter 16 of the Saratoga City Code including, but are not limited to, the Uniform Housing Code, the Uniform Fire Code, and the Uniform Code for the Abatement of Dangerous Buildings; (iv) Owner has not complied with other local, state, or federal laws and regulations. (b) In the event of cancellation, OWNER shall be subject to payment of those cancellation fees set forth in California Government Code Sections 50280, et seq. (6) No Waiver of Breach. No waiver by City of any breach under this Agreement shall be deemed to be a waiver of any other subsequent breach. City does not waive any claim of breach by Owner if City does not enforce or cancel this Agreement. All other remedies at law or in equity which are not otherwise provided for under the terms of this Agreement or in the City's laws and regulations are available to the City. Page 4 of 14 ql;o g abed •~aunnp pue 'eiwo;i~e~;o a}e}g ay};o pue i(}i~;o s}uapisa~ 'l~i~ '}uawaa~6y siy} o} she}ioa~ ay} ui paweu }aa~}s opgnd ay} o} }gauaq ay} o} pa}iwp }ou si }nq 'sapn~oui yoiynn '}gauaq ay} ~o; /y~adwd ouo}siH ay};o aoueogiu6is pue soi}sua~e~eyo ouo}siy ay} 6uiuie}uiew pue 6woueyua /~q pue ay} waouoo pue yono} suoi}ou}say pue `suoi}en~asa~ 's}ueuanoo yons;o }yauaq ay} }ey} }ua}w pue 6uipue}s~apun ~iay} a~e~oap ~ay}~n; ~(ga~ay ~aunnp pue A}i~ (o) •~adad ouo}s~H ay};o asn ay} s}oa~e pue of sa}e~a~ }uawaa~6y siy} pue i(}iadad ouo}siH ay} ui }saga}ui ~e6a~ a sey ~aunnp }ey} ui pue ay} waouoo pue yono} wa~ay y}~o; }as suoi}ou}say pue `suoi}eniasa~ 's}ueuanoo ay;;o uap~nq ay}}ey}}ua;w pue 6uipue}s~apun nay} a~e~oap ~(ga~ay ~aunnp pue it}i~ (q) •A}i~ ay} o} aoi}ou ani6 pays ~auMp '~adad ouo}siH ay};o ales o} Loud •}uawn~}sw gay}o ~o `paap `}oe~}uoo yons ui y}~o; }as aye suoi~i~}say pue 'suoi}en~asa~ 's}ueuanoo yons gay}aynn;o ssa~p~e6a~ '}uawaa~6y siy} ui passa~dxa suoi}ou}say pue `suoi}enaasa~ 's}ueuanoo ay} o} }oafgns pa}daooe pue 'pa~an~~ap `pa}noaxa uaaq aney o} play aq ~(~anisn~ouoo pays `;oa~ay} uoi}~od ~(ue ~o '/~}~adwd ouo}siH ay} 6w~(anuoo ~o `6ui~agwnoua `6uuanoo `pa}noaxa ~auewa~ay }uawn~}sw gay}o ~o 'paap '}oe~}uoo liana pue yoe3 •}uawaa~6y siy} o} }uens~nd ~auuew ~(ue ui ~o nne~;o uoi}e~ado ~(q gay}aynn `~adad ouo}siH ay};o uoi}~od ~o }red ~(ue 6uumboe suos~ad pe pue su6isse 'sani}e}uasa~da~ ~e6a~ 's~ossaoons 'shay nay} `uia~ay sai}~ed ay};o }yauaq ay} o} a~nui ~~eys pue uodn 6uipwq aq ~~eys }uawaa~6y siy} ui pauie}uoo suoi}ou}say pue `suoi}en~asa~ 's}ueuanoo 's}y6u 's}uawaa~6e ay};o ~~e }ey} }uawaa~6e pue }ua}w oyioads nay} a~e~oap ~(ga~ay sai}~ed ayl •}uawaa~6y siy} ui y}~o; }as se suoi}ou}say pue 'suoi}enaasa~ 's}ueuanoo ay} o} /(}iadad ouo}siH ay} s}oafgns l~~ue}union ~(ga~ay ~aunnp (e) •;uawaa~ y;o;aa~3 uipuig (81 •apoo ~edioiunw s,A}i~ ay} ~apun suoi}e~n6a~ uoi}en~asa~d ouo}shy ay} 6uipn~oui 'nne~ ~e~apa; ~o 'a}e}s '~eoo~ ;o suoisinad gay}o ~apun 6uisue saipawa~ ~e6a~ ~o s}y6u s}i ~u}say ~o }iwi~ ~(enn ou ui pays }uawaa~6y siy} ao~o;ua o} }y6u s,A}i~ ayl •a}eudadde aq dew se ;agar aay}o yons ~o; ~(~dde ~o;agar ani}ounfui ~o; }~noo ~e~apa; ~o a}e}s ~(ue o} ~(~dde '}uawaa~6y siy} ~apun ~aump ;o suoi}e6ggo ay} ao~o;ua ~(~~eogioads o} tiessaoau uoi~e ~(ue 6uuq pue }one;ap a a~e~oap 'aoi}ou ~ay}~n; }noy}im '~(ew A}i~ ay} uay} pa~no ~(~awg }ou si uoi}e~oin ay};~ •pi~ ay} ~(q paww~a}ap aq o} awi};o pouad a~geuosea~ a uiy}inn uoga~dwoo o} ~(gua6gip pans~nd pue step it}xis uiy}inn paouawwoo aq ~~eys uoi}e~oin ay} a~no o} suoi}oe 'sRep (}xis uiy}im pa~no aq ~(~geuosea~ }ouueo uoi}e~oin ay} a~ayM •pa~iew si aoi;ou ay} a}ep ay};o s~(ep A}ny} wy}inn ~l~;o uoi}oe;si}es a~geuosea~ ay} o} pa}oa~~oo aq ~~eys uoge~oin ayl •}uawaa~6y siy} ui aogou ~o; papinad ssa~ppe ay} o} passa~ppe view payi}~ao ~o papa}si6a~ /Iq ~aunnp o} uoge~oin ay};o aogou ua}}unn ani6 pays A}i~ ~aunnp ~(q }one;ap a;o }uana ay} u~ •}uawaa~6y siy} ;o sulia} ay} ;o yoea~q ay} uiofua ~o 'ao~o;ua ~(~~eogioads ~(ew ~i~ '}uawaa~6y ay} ~aoueo o} suoisinad ~(ue o} uoi}ippe ui ~o/pue;o nag u~ •;uawaa~o;u3 (L) • (9) Notice. (a) Any notice required to be given by the terms of this Agreement shall be provided at the address of the respective parties as specified below or at any other address as may be later specified by the parties hereto. CITY: City of Saratoga Attn: City Clerk 13777 Fruitvale Avenue Saratoga, CA 95070 ' ' ~ ~ ~d~lb~y OWNER: r s S ~. 70 (10) No Partnership or Joint Enterprise Created. None of the terms, provisions, or conditions of this Agreement shall be deemed to create a partnership between the parties hereto and any of their heirs, successors, or assigns; nor shall such terms, provisions, or conditions cause them to be considered joint ventures or members of any joint enterprise. (11) Hold Harmless and Indemnification. Owner agrees to protect, defend, hold harmless and indemnify City, its City Council, commissions, officers, agents, and employees from and against any claim, injury, liability, loss, cost, and/or expense or damage, however same may be caused, including all costs and reasonable attorney's fees in providing a defense to any claim arising there from for which Owner shall become legally liable arising from Owner's acts, errors, or omissions with respect to or in any way connected with the prosecution of the work performed by Owner pursuant to this Agreement. This hold harmless provision applies to all damages and claims for damages suffered, or alleged to have been suffered, by reason of the conduct referenced in this Agreement regardless of whether City prepared, supplied, or approved any plans, specifications, other documents, or any proposed conduct relating to the Historic Property. (12) Attornevs' Fees. In the event legal proceedings are brought by any Party or Parties to enforce or restrain a violation of any of the covenants, reservations, or restrictions contained herein, or to determine the rights and duties of any Parry hereunder, Page 6 of 14 q6;o L abed •anoge ua}}unn }sag ~ea~( pue ~(ep ay} uo}uawaa~bb sly} pa;noaxa aney 2i3NM0 PUe Ally 'd03213HM SS3NlIM NI •o}a~ay salted ay} ~(q pa}noaxa }uawn~;sw pap~ooa~ ua}}unn e ~tq ~~uo `}!ed w ~o a~oynn ui 'papuawe aq ~(ew }uawaa~6y slyl •s}uawpuawy (6 ~) •elwo;lle~;o a}e}g ay;;o snnel pue sa}n;e}s ay} y}lnn aouep~oooe ui pang}suoo pue pau~ano6 aq lleys }uawaa~6y slyl •nne~ pue sa}n}e}g ulwano~ (g f,) •uol}e}a~d~a}ul;o suol}sanb 6ulnlosa~ ul o} pa~~a;a~ ~o pa~aplsuoo aq }ou Ileys pue ~(luo aoualuanuoo ~o; aye syde~6e~edgns pue syde~6e~ed 'suol}oas snouen ay} ;o suol}deo ayl •suo- l;cr lL6) }uawaa~6y sly};o }red a apew pue pa;e~od~ooul ~(ga~ay aye }uawaa~6y sly; o} s}!q!4x3 II`d •~}!~ uodn 6ulpulq ~(enn ou ul pue uol}ew~o;ul lelol~oun se pa~aplsuoo aq lleys }uawaa~6e leq~an yons buy •}uawaa~6y sly} 6ulsudwoo s;uawnoop /!ue ul paule}uoo suol}e6ilo aa~(o dwa ay};o /Iue ~lpow ~o }oa~e lleys }uawaa~6y sly};o uol}noaxa o; ~ol~d ~}l~; I ~o `}ua6e `~aoy}o due y;lnn 'aslnniay;o ~o 'suol}es~anuoo ~o 's}uawaa~6e '6ulpue;s~apun gay}o oN •suol}lpuoo pue sw~a} s;l pue ~aunnp pue i(}l~ uaann}aq }uawaa~6e ay} salpogwa;uawaa~b~/slyl';UBwaaJ y;o lle;ol-;uawaa~ dpa;e~ a;ul (9L) •leuogn;gsuooun ~o ppenw pa~eloap aq sase~yd ~o 'sasnelo 'saoua}uas `suol}oasgns 'suol}oas avow ~o auo ~(ue }ey} }oe; ay};o and}oadsa~n ';oa~ay} ase~yd ~o `asnelo 'aoua;uas `uol}oas yoea pue '}uawaa~6y sly} pa}daooe pue panadde aney plnonn yoea }ey} a~eloap ~(ga~ay ~aunnp pue ~31~ ~~(ga~ay} pa}oa~e aq }ou lleys pue '}uawaa~6y sly} ;o suol~od ~o 'suolslnad 6ulwewa~ ay} ;o i(}lllge~~o;ua pue i(}lplleA ay} }oa~e }ou ileys uolsloap yons 'uol}elsl6al and}dwaa~d }uanbasgns /~q ~o 'a°l uosea~ ~(ueao; ~s ;o }~noo ~(ue;o uolsloap a ~(q leuogn}l}suooun ~o pgenul aq o} pl y }uawaa~6y sly};o ase~yd ~o 'asnelo 'aoua}uas 'uol}oas ~(ue;l ' 3!I!ge~anag (5 6) •pouno~ /!}l~ ay} /Iq awl} o} awl; woa; pazuoy}ne aq dew se ;uawaa~6y sly};o uol;e~}slulwpe ay; ~o; saa; }oe~}uo~ A}.iadad olio}slH }oy sll!W yons /fed Ileys ~aunnp pue ssasse ~(ew ~o}oana }uawdolanad i(}lunwwo~ ayl 'saa j lq 6) 'palg s! }! aw!} ay} }e aol;ou yons;o ~tdoo a y}lnn /~!~ ay} aplno~d Ileys pue }uawaa~6y sly} o}ul 6ul~a}ua;o sy;uow (g) xls uey} ~a}el ou uol}ea~oaa pue seed ;o }uaw}~edaa ay};o uol}en~asa~d ouo}slH;o aog;p ay} o} }uawaa~6e sly};o aogou uagunn aplno~d lleys ~aunnp 'e~el~ a}ueg;o d}uno~ ay};o ~ap~ooab A}uno~ ay};o aog;o ay} ul pap~ooa~ aq o} }uawaa~6y sly} asneo ileys ~31~ '}uawaa~6y sly} o}ul ~a}ua pue a}noaxa sal}~ed ay} ~a~e s~(ep (pz) ~uann} uey} ~a}el oN •aal}oN pue uol;ep~ooaa (£ L) _ ~saa; s,~(awoue umo s}l ~(ed pays s6ulpaaoad ay; w wed yoea • • CITY OF SARATOGA, CALIFORNIA, a California municipal corporation City Manager ATTEST: C~ Address: 13777 Fruitvale Avenue Saratoga, CA 95070 Telephone: (408) 868-1222 Fax Number: (408) 868-8555 City Clerk Approved as to Form: City Attorney OWNER [Notarized Signature(s) Required]zz~ Name~GU'~>°/1t°i ~ ~Lr>`~' f2o~~b~ J Title: Owner 1~ F~_' Local Address: ~ (~ y S ~~~ CJl'7~~ ~r ~~L~ / ~ ~ag~1 ~ ~ 0 fi+o'.4elolryeuolleu'IwY.a.. yeyZ~ElEIfi tl'J'4YO.xsIaV'J • 2oVZ •o8'O'd' entl oloS a0 OEEB • eo!leioosetl LaeloN leuo!IeN BEfiI LZE9-aLe-0oB-1 as/f-Ilal lle~ ~agoetl Cefia'aN'W+d 6uguasa~daa sl ~au6!g layl0 ^ LolenLasuo~ ~o ue!p~enS ^ aalsn~l ^ ;oe~ u! ,(awogy ^ ~e~aua~ ^ pal!w!~ ^ - laul,ed ^ :(s)alul - ~ao~0 ale~od{o~ ^ a,au Qw~ul (o aol ~enp!niPul ^ aweN s,~au6!S ~au6!g ,(q paw~el~ (sa!)ploede~ :anogy paweN ueyl layl0 (s)Lau6ig :sa6ed;o ~agwnN :alea luawnooa :}uawnooa;o adRl ~o a~;il 3uawnao4 payoe33tl;o uoi3duosap ~luawnoop iay}oue of woo{ shy} {o luawyneuea~ pue (enowe~ lua(npney luanaid p(no~ pue }uawn~op ay! uo 6ui~t(a~ suos~ad of e(gen(en anad few !I 'Me( ~(q pennba~ lou si Mo(aq uogeuuo{ui ayl y6noyl idNOUdo I ~oll9n'd~'6,eloN/W~Ia 1'AuVB,i~`g •leas leiplyo pue puey ,(w SS3N11M ~luawn~lsu! ayl palnoaxa 'paloe (s)uos~ad ayl yo!yn~ 30 31eyaq uodn ~(;!;ua ayl {o '(s)uos{ad ayl luawn{;su! ay; uo (s)a{n;eu6!s ~!ayl/{ay/s!y ~q leyl pue '(sa!)~(3!oedeo pazuoy;ne {!aylpay/s!y u! awes ayl palnoaxa ,(ayl/ays/ay ley; aw of pa6palnnou>loe pue luawn~;su! u!y;!,u, ay; o; paquosgns a{e/s! (s)aweu asoynn (s)uos~ad ay; aq of aouap!na ano9V IeeS /~e,oN eaeld t~L'91~Ng1~3'~nJkN _ dl1I1D7 ~ oWaS : Or11D~-09gf1d ,AWN ~ 991Y8L1 iF uo~+r++aJ V71VNV1 AM t63MOO tioloe;s!;es }o s!seq ay; uo aw o; panad ^ I aw o; urnou>I Rlleuos~ad ^ I~ ®N~Q v U (sNeufilS,o (s)eweN ~~~ t ~~Nad~ S~Q =1N~"1~a/FIS pa~eadde ,(Ileuos{ad PI n N o ao aue B'a +~ a ue ewe ale (..IQ d el N ~ O f. " ) BW W II!1 P N ' -~`7F'~l~) ~(M ~ ~ 'aw a{olaq ' p ~ L u0 1 1 ~ ;o ,(luno~ ~ 'diced-1'J t~ ~ss e!wo;!lei 3o alelS hoer;i~~a?'.~;~?^.~.r~-,>~.~~.;,-.:,-_.A-.,_.,.-,.~,.=~..-~_-°-°-°---- - - - 1N3WJ43~MON)I~V 3SOd!!Ad•l1V VINtlOdlltl • • Legal Description of Historic Property Exhibit A The Historic Property that is the subject of this Agreement is the real property described below including all structures and improvements thereon: All that certain real property situated in the City of Saratoga, County of Santa Clara, State of California, described as follows: ~'~~ cam. W~L ~~ppK ~R~vt= APN: ~ S-as -o °z~ x1a[O ,il?O `ia~iog uaa[gle0 ~.LS~,L.Ly zo,Cey~? `~u?}I uaaigle~I ~NIy.LSS`d ~.LNdSffy SOON SffAy salon ~utn+oiio3 aql ~Cq b00Z zaquiaaaQ3o ,Cep 4,S I aul ao Plaq eSo3eisS 30 ~3?O ag33o itauno0 ,C3?R aul 30 ~utlaaut zeinSai a is paldope pue passed sem uo?iniosag ~uio~a.~o; pue anoge aqZ `.anuQ ~[ooigieM 566 T i is Palsaoi ,Citadotd aql to; utez~o.td luautalegy xsZ ,tlzado.zd lad sIIIY~I aql ut uo?led?aiatsd sanotdde i? isgl e8ole.tsS 30 ,Cl?O aql;o i?auno0 ~3?O aql ~Cq QdA'IOSd2I .LI dg `d2I03~IdH.L `MON •aausytoduz? ;soot;n 3o sc aamosai auols?q a se ~i~adozd aql 3o uo?len~asa.~d aql aio3aiaz{i pus ~[-reulpue'I palsuStsap ,tl?O e s? anuQ ~[ootgisM S66ii le paleaoi ~iuadotd aql `Syd2IdHM pue `,il?a aul u? saa.~nosa.t actols?q 3o uo?lenzasaid aql u? p?s II?m lay siity~[ aql ut ~u?led?agaed legl u? „aigtssod ianauagm luautdoianap ~Cq uo?langsap utoz3 s~[seutpuei o?gde.z~oa3 lueag?t~?s pue sanien ieat~oioaegaie pus isouolstq laalozd„ of O'S'00 luautaig uoclentasuo0 usid Ie.taua0 aql P~ `£i ialdsg0 apo0 uo?lenzasatd a$eluag e~oleteS;o ~Sl?O aql ql?nn luals?suoo s? uteiSotd luautalsgy xeZ ~SUadoid lay sii?Y~? aql ut ~u?led?a?usd isgl spug itaunoR ~l?O aql `Sy~IRHM P~ `•b'6£b-6£b apo0 xeZ pue anuanag e?uio3?ieR pus 06205-08ZOS suo?laaS `Zi aia?l.ty `apo0 luaunuano0 e?uto3tie0 pue 8-IIIX 'qty leuo?inl?isuo0 etwo3tie0 0l Su?ptoaae utei~oid luautalegy xsZ ~iltadozd lay sii?Y~i aql uoddns pus aged?o?ited of uasoga seq [?aunoR ~C3?O e$o3e~S 30 ~l?~ aql `SyR2IRHM pus :saamosa.z auols?q aql 3o zalaerega anb?un aql u?slu?eut pus aausqua of paau at[; pue ,Clatnututoa aql u? saamosat auols?q ~u?niasatd;o aousitoduz? aql saz?u3oaat i?auno0 ~iliR aql `St'~IdHM NiV2I002Id .LNdL1Id.Lysy Xy.L ,Z,Lgdd02ld ,LRy S'I'IIL~t dH,L NI NOI.L`~'dIRI.L2Iyd RARIQ }IOOiIg'IyM S66I i OA?IAOiIddy y00,LyiIyS ,30 ~i.LIJ dH.L 30 'IIONROR ~i,LIR dH,L 30 NOI,LR'IOSd2I y S .LISIHXd -b0 'ON NOI,LR'IOSd2I _ EXHIBIT C • HISTORIC RESOURCES INVENTORY (#79) IDENTIFICATION 1. Common name: None 2. Historic name: George & Alice Hyde House 3. Street or rural address: City: Saratoga 4. Parcel number: 378-25=21 11995 Wallbrook Drive Zip: 95070 County: Santa Clara 5. Present Owner: Bruce & Karen DeBoer City: Saratoga Ownership is: Public: Address: 11995 Wallbrook Drive zip: 95070 Private: X 6. Present Use: Residence Original Use: Residence-Farmhouse DESCRIPTION 7a. Architectural style: Craftsman Bungalow 7b. Briefly describe the present physical appearance of the site or structure and describe any major alterations from its original condition: ,.. The dominant feature of this two-story Craftsman bungalow is the use of creek stone. The first story has a 4 ft. creek stone foundation with horizontal lap siding above the stone. The second story is wood shingle typical of the Craftsman period. The creek stone motif is continued in the chimney and support columns for the two porches which are linked by a large planting bed surrounded by a creek stone wall. A hip roof with exposed rafters at the roof line tops this well-maintained home. The basic structure is unchanged except for a door and windows which were relocated to let in more light. Anew four-foot wooden fence with rock columns surrounds the property which has several very large redwood trees. -- 8. Construction date: Estimated: 1895 Factual: 9. Architect: Unknown 10. Builder: Unknown (photograph here) 11. Approx. prop. size Frontage: Depth: approx. acreage: .75 12. Date(s) of enclosed photograph(s): 1988 8£q£-L98 :auoud OL056 :d?Z ebogezeS :dq?o •anK ajengFnz3 LLL£I :ssazPPY ebogezeg ;o dq?R :uoFgezTUebzp JdHS : (amen) .CS gg/q :pazedazd mzo; ageQ •ZZ :•pS/jeiooS :uoFbtjag :eTzegtj?yt :quamuzanoo :quamajggaS/aoFgezojdxg :je?zgsnpuI/o?mouoog :azns?aZ/sgzrd I :azngoaq?uoz~I (•aauegzodmt ;o zapzo u? zagmnu 'paXoauo sF auo ueuq atom 3I) . :aoznosaz orzogsTu auq ;o amauq uteyl 'OZ •anuany uosuuor uo amou a pue puej ;o jaozed bu?uFoCpe ue peu aazzeM zaugozq s,abzoag '~jFme; apdH auq u? jjFgs s? uo?ur- •O~ zageM jjagdmeo aqq qubnoq udjeg pue abzoa~ '8j6j uI (xajdmoo aot;;o) ~~e ZEjd J~MOy zageM~~ ,(jquazzno s? pue '(jTegaz) ueC.xogoeg auy„ aaoq IL6j jTqun Msung ameoaq zagej xajdmoo s?ui '0£6j-6Z6T jFgan gdjeH uos gsabunod,. s-cq LjgTM sFUq pagezado aH • (jjagdmeJ u? PzeA buFeC3Q apdH Pue .CzaauEo ap1Cg) quejd ba?gezpduap pue ~Czauueo a oq q? pagzanuoo pue uo?un szaMOZO q?nz3 jjagdateR aqq pasegoznd au uauM '(ebogezeS u? gaueg pia?;aXeM•aEO buF~adsozd 606T j?gun sauoaez jezanas ;o gaapuaqu?zadns seM apdH P H } 33o seM dgzadozd aqq oq aouezqua aqq :spzeuozo gnujeM ;o sazoe OZ aeuq atom ~Cq papunozzns seM amou sFUq djTeu?b?z0 'Pjos azaM uouez pue asnou auq uagM '0£6j-6Z6T Ttqun (udjeg pue zamj3 '9Tgo) suns aazuq z?aqq pue mauq zo; amou seM pae apdH ao?jY Pae abzoag .Cq 568j gnoge qj?nq seM Mojebunq s?uS •(agis auq uq?M PagB?posse suoszad pue 'squana 'sagep apnjou?) aouegzodmt jezngoaq?ooze zo/pue jeoTZOgsTu age}Sg~t~'dRI3Ix9Is :sazngea3 pageja2i '8j LaMOUXuR ZPanoyj X LagTS jeutb?zo sqT u0 :azngonzgs auq si 'LT :zaugo :goa~ozd sXzoM o?jgnd :ms?jepuen :bu uoZ :quamdojanap a~s~Fzd X :uMOUX auox :agFs oq sgeazus '9j F _ :zaugo :je?ozammoR :jetzgsnpul g :jeFquaptsa2i :sbu?pjTnq pazaggeoS :puej aado :dn-qj?nq ,(jasuaQ X :sbu?punozzns 'Sj (dzessaoau ;T auo ueuq azom XoauR) •sMOpuFM pue 3oop :aouagstxa u? :pagezoTZagaQ C, J 'L86I 'zauMO quasazd 'zaogaQ uazeg :L8/Zj '(uospuezb) apdH zamoH :mna~sagepa3dau~ pue snaFn.zaquT jsuoszad 's.Canzns 'squamnoop 's~(ooq gsiZ) saoznoS 'jZ :z;e3 quoz; ;o uo?}eoojag :sup?gezagj~i 'qj zabuoj off :pooh X :quajjaox3 :uo?gTpuoR •£j C~ w Y.~ ti s ~'" 7Jf ii - x qt_ _ y~7f-2 r- I~_ ~~~~I J _ ~~" ~~s 4 ' ,_.. fit„ ' _ y t ~, ~,~ ~' ~ ~r f l /y~~/ C ~ I~ I' ._~11 1 ~ I I i ~ II k w n!!'-.q~' k.. {/~/1y' -; `~' 'gam - _ _ 0 ~ ~ _ , fF~,s ,rri~ ~t~. -. ~ ~~YII~W~ ]C:i.i c. '~~ ~~ji ~~ ~~~ ~ ~ ~ ~~ 1 __~ ~_~, ~~~ ~ G ..'' X11 k ,. - w~. . 4. ..4Ca~ - r r _ F iil l~+ a ~,,,F 11 ~- ~ ~~ r :qtr a' s~, r - , ~1i .4 •~ 1 ,~ ; 9e ..:~ t ~~' ~ ~~?.°~c +v .'r`te" i • 1 6~ it'd ... ~ _ .. i °°'°~ .Y .~ (T.. ~- sale6 papoJluoo-alowaJ Jledaa b lOZ '0 4 Jea,~ Joualw luledaa EIOZ '6 Jean ~(luo aoueualu!ew Jeln6aJ 'sluawanoJdwl oN ZIOZ `8 Jeal~ saoueildde pouad yliM uayol!~ lapowad l 40Z `L Jea,~ SSel6 /~neM IeU16U0 yllM SMOpU(M pa~oeJO aoeldaa O lOZ '9 Jean wooJyleq Jalsew apeJ6d~ 6002 '9 JeaJ. JogJe to seaJe pa6ewep aoe~daa 8002 'b Jea,l oiled luawao to suol~JOd uanaun nedaa LOOZ '£ JeaJ~ lleydse aoepnsaa 9002 'Z Jean sJOOII poonnpJey yslul~ay 9002 ' L Jean an1Ja ~ooJgleM 9661 L N`d~d NOlldtlOlS3d Q ,LIfiIHX~ SARATOGA CITY COUNCIL MEETING DATE: December 15, 2004 AGENDA ITEM: ORIGINATING DEPT: City Manager's Office CITY MANAGER: PREPARED BY: Lorie Tinfow, Asst. City M¢r. & DEPT HEA ' M'cbele Braucht Admin. Serv. Dir. SUBJECT: Adoption of Revised Purchasing Procedures RECOMMENDED ACTION(S): Adopt revised Purchasing Policy and Procedures for the period December 1, 2004 through December 1, 2005. REPORT SUMMARY: Mary JoWalker, Administrative Services Director in 1998-2001, worked with the Finance Commission to prepare a revised purchasing policy and set of procedures that included additional elements such as a travel policy. She left in July 2001 before the process was complete. Director Jesse Baloca arrived in October 2001 and began using the partially revised version not knowing that it had not been adopted by City Council. This past summer, Interim Administrative Services Director Pete Kolf discovered that two sets of purchasing procedures existed and that we had been operating under the version that had not yet been adopted. The official adopted version dates to June 2000 and contains limits and procedures that are extremely restrictive (copy attached). A summary of current dollar limits and approval procedures follows: AS ADOPTED JUNE 2000 PURCHASE AMOUNT $0 - $501 - $1,001 - $5,001 - $10,001 - $500 $1,000 $5,000 $10,000 $20,000 > $20,001 BID REQUIREMENTS: Type None Informal Informal Informal Informal Formal umber 0 3 3 3 3 3 CONTRACTS: Required No No No No Yes Yes PURCHASE ORDER: Required No Yes Yes Yes Yes Yes A royal De t De t ASD CM Council Council £3° Z ~aauetjduzoo o;ut suoc;aas apoa isdzatunui ;usnajaz aq; Buuq o; pus `saznpaoozd pus ~Satiod aq; astnaz ~tin3 0; auzi; moije o; zapzo ut-SOOZ `i zaquxaoaQ c~nozgl b00Z `i zaqutaaaQ and;oa33a-sissq uiua;ut us uo;sanbaz s~q; 3utxstu st33siS iiauno~ Y~I~ ; aQ ; Q ienoz y saw sad sad oN pazmba ~S2I~Q2I0 ~S~H~2IIId saw sad oN oN ;suuo3 ,C;t~ oN oN saw sad PsauzauaZ zopuan S.L~`~2I.Ll~iO~ £ £ 0 0 zaqum ssaoozd d~ ssaaozd d,~ auoN auoN adds ~S'It~SOd02Id T00`SZ$ < 000`SZ$ 000`S$ OOS`Z$ - T00`S$ - TOS`Z$ - 0$ ,LAtIlOLlif' ~St+H~Nlld 5002 L 034 Ol 4002 L 034 A01lOd AZItl210dW31 S301A213S 10tl211N00 iTOUno~ y~~ y~~ 1 aQ ienoz y sad saw oN oN pazmbag ~S2I~Q2I0 ~S~H~2IRd sad oN oN oN pazmbag ~S,L~~2I,LAIO~ £ £ 0 0 zaqum isuuo3 ieuuo3ui auoN auoN ad,CZ ~SyAi~Y~i~iIIIIa~2I QIg i00`SZ$ < 000`SZ$ 000`OT$ 000`S$ - T00`OT$ - T00`S$ - 0$ ,LAIf10LQV dSVH~2T11 SOOZ L 034 014002 L 034 A01lOd A21tl210dW31 S3llddflS'8 SltlIZ131tlW •n~ojjo3 wigs;,Czsununs~asodozd azs sampaoozd3o s;as one `gans se pue `s;uauzazmbaz;uaza33cp aneq pinogs saa~nzas,isuotssa3ozd zo3 pus `sa~iddns pus sisua;sui zo3 saznpaaozd pus s;~uzti `uoi;tpps ui 'uoigss3 ,iiauz~ pus ;uatat33a us ut xzom zaq;o pue s;oaCozd a;aidmoo o;,C;ticgs s~3s;s;nuti,Ciazanas pus (azaq spa aou • adxf s~3e;s uo passq) nnoiio3 sad;to zaulo ,Cueuz usq; ant;au;saz azoui gonut aze saznpaoozd Sut;s~xasegs FISCAL IMPACTS: None. CONSEQUENCES OF NOT FOLLOWING RECOMMENDED ACTION(S): Many activities throughout the City, especially Public Works and facilities projects, would move forward more slowly. ALTERNATIVE ACTION(S): 1. Modify the proposed policy and procedures. 2. Provide new direction to staff. FOLLOW UP ACTION(S): Staff will implement Council direction. ADVERTISING, NOTICING AND PUBLIC CONTACT: Nothing additional. ATTACHMENTS: ^ Copy of Purchasing Procedures June 2000 3 of 3 Ntd S£~400/£[/9 oooa ~unr s~n~~oa~~ Table of Contents ose P ..... t ........................................................................ urp .............................................. Authority ..................................................................... ................................................... i Definition of Terms .............................................. ...................................................~ General Purchasing Strategies ...................... ...................................................3 Centralized System/Purchasing Officer ......... ......................»...........»...................3 Availability of Funds .............................................».......»................................................3 Splitting of Purchases ....................».................»....» .................................................».....3 Approval Limits .......................................................... .................................»..».................a ............................................ . Bidding Requirements ............................................................. 4 ................. . Signature Authori[y ................................................................... ............................................................. 4 Contract Limits .......................................................................... .............................................................4 Exdusions .............................................................................»................................................5 ........................ Vendor Selection ................................................... is ............................ Basis of Award.» ......................».......................»...............................»................................6 Use of Brand Names .................................................. ........................................................7 Informal Bids .................................»............................. .................................».....................7 Formal Bids ................................................................_ ........................................................8 Competitive bidding exceptions .......................... .....................................».................9 Request for Proposals .............................................. ......................................................10 it The Purchasing Process .................................... ................................................. ii Purchase Order Processing ......................................................................................... Contract Preparation .....................................................................................................it Credit Card Programs ............................................. ......................................................12 City of Saratoga Small Purchase Card Program ........................ ........................................................... 12 Other Credit Cards ..................................................................... ........................................................... l2 Use of Petty Cash ......................................................»................»....................................12 Joint Purchase with Other Agencies ......................................................................13 Office Supplies ..........................................................................»..................................---..13 suuo~ aldzuns ............................... ~Cirado.td snldrns fo 1nsodszQ sr ................................... sr ..........................................................................sa~npaaold Su~so1,7 pug .rna~ .............................................:......................................... aa~onui 30 ;uaw~ied b L ................... ......................................spoof 3o uo~;aadsuI bi .................................................................. br .............................................................sa.rnpaao.rd ~uaur~Cnd pun ~ut~traaa~ .............................................................................................. s;assd paxc3 £ i .......................... City of Saratoga Purchasing Procedures Purpose To establish efficient procedures for the acquisition of supplies and services at the most competitive price commensurate with operational needs; to exercise financial control over such purchases; to cleazly define authority for administration of the purchasing function, and to assure the quality of supplies and services purchased by the City. Authority These purchasing procedures have been developed in furtherance of the Ciry of Saratoga City Code (the Code) Section 2-45 et. seq. Jn the event of a conflict between this policy and the Code, the Code will take precedence. Definition of Terms The following terms shall have the meanings respectively ascribed to them by this Section, unless the context or the provision cleazly requires otherwise: (a) Appropriation. The legal authorization granted by the City Council to make expenditures and to incur obligations for a specific purpose. (b) Bid. A bid is an offer made by a potential vendor pursuant to specifications prepared by the City for the purchase of goods or services. (c) Brand name. A brand name is a product, item or material described by reference to its manufacturer's name or catalogue number. (d) Brand name or equal specification. A contract or Purchase Order specification containing a brand name to describe the nature, standazd of quality, performance, and other chazacteristics needed to meet the City's minimum requirements and which provides for submission of equivalent products. (e) City. City refers to the City of Saratoga. (f) Code. Code shall mean the City of Saratoga City Code. (g) Contract. A formal agreement entered into by the City and another party or parties. The contract is binding on all parties and shall be enforceable at law. z •atnl[puadxa to; pali[wwoa to papuadxa lad iou uo~isudotdds ue;o uogtod lays •uo~ln»doeddn palaqumauauR (s) •,iltadotd [suostad a[gtSusi;o swai[ tayio pue `sionpotd `iuawdm6a `sagddns `s[spa[ew [[s sapn[aur pus susaw sagddns •sa~)ddns (t) •sai[ddns ayi aseyatnd of s[ asodmd ,Ctewud ayi ataym sa[[ddns;o aausuaiun:w pue '8uilsai 'dn-las se vans togs[ piluaptauc apn[au[ iou [[sys saa~ntas •saa[ntas Sup[nsuoa pus saa[ntas [8uotssa;otd `toga[ sapn[aut pus suzaw saa~ntas •saa~n~as (6) •sagddns to sao[ntas ogcoads ap~notd of stopuan [e[lualod s>[aas ,Cud ayi yaR[M to; suoneog[aads pue siuawatmbat;o 1sr[ an[suayatdwoa a ~u[u~eluoa luawnaop y •[nsodold !of lsanba~ (d) •saa[ntas to spooB pag~aads ;0 6tan[[ap ayi Sutzpoyins luawnaop s s[ taptp aseyatnd y •.apap asvyalnd (o) •luacag;a aq iou p[no,h ~[aaya a;o aausnss[ ayi ya[yn~ to; suo[1eSc[go [[ews ~Ced of to aSusya a~[sw of apse las ,Cauow ;0 3unowe [[sws y 'qsv~ ~77ad (u) •saawas to spooB ayi to; iuaunCed ssaootd of l[ sasn isyl luawitsdaQ saocntas angetlsrunuptl ayi of painot s- pue `saa~ntas to spooS ayi palsanbat ieyl iuawitedaQ ayi ~Cq paia~dwoa s~ uuo; ayZ •saa~ntas to spooS;o luaut,Csd to; lsan6at o1 pasn uuo; y •uuoq isanba~ luaw~Cod (w) '000`OZ$ tapun pue OOS$ tano saseyatnd to; pasn ssaaotd uo[loa[as topuan ayi s[ p[q [s~wo;ur uy •piq ~vu~oJu! (I) '000`OZ$ tano saseyamd to; pasn ssaootd uonaa[as topuan ayi s~ p[q [suuo; y •pfq ]nuuoq (~[) •,ia[[od lassd pax~3 s,,(i[~ ayi yl[m aaueptooae u~ `taSuo[ to tea~C auo;o a;r[ [ttlasn s yltm iuawdm6a pus atnl[ut~ `sa[o[yan `pus[ `s8u~p[mq Fucpn[au~ `~Ci[~ ayi ~Cq paumo siasse a[grSusy •slassn paxi,3 (~ •paia[dwoa ats ssaaotd u[ siastiuoa pauuo,~adun ;[ i[nsat o1 d[alew[1[n satni[puadxa ;0 lunoute paisw[lsa ayi luasatdal saaustgwnaug •saotntas to spoo8 ayi to; ,isd of pasn aq [[~,~ lsyi wau au[[ 6tsla~pnq ayi u~ saa[ntas to spooS to; iastiuoa pauuo~adun us o1 paie[at luawi[unuoa ay,[, •a~uotqum~u,~ (~) •oia `8u[ddn[s yyS?at; sapn[au[ inq `saxsi asn to sass sapn[axa `u[atay paugap se yso~ •,ii~~ ayi ~q papuadxa aq of lunouie piiol ayi susaw `saa[ntas to sagddns ;o aseyatnd ayi to; uo~iaesusn a[Surs a of pa[[dds ss `lso~ •tso~ (y) General Purchasing Strategies Centralized System/Purchasing Officer (a) Except as otherwise provided, all purchases of supplies and services shall be centralized under the Purchasing Officer. (b) The City Manager is the Purchasing Officer for the City. (c) The Purchasing Officer may authorize any department head to investigate, solicit bids, or negotiate the purchase or awazd of contracts for supplies or services independently of the centralized purchasing system, provided that all such actions shall be done in conformity with the procedures prescribed by this Policy or by duly adopted administrative rules and regulations pertaining thereto. (d) The Purchasing Officer may delegate authority, in writing, for the above functions, to any department head, their designee, or any other authorized individual. The written delegation will identify who the authority is being delegated to, the period for which it applies, the amount which the designee may approve, and the fund/account numbers which the designee may chazge. This will be updated annually or if there is a change in personnel. Availability of Funds Except in cases of emergency, the Purchasing Officer shall not issue any Purchase Order for supplies or services unless there exists a sufficient unencumbered appropriation in the fund/account against which such purchase is to be chazged. The appropriate fund and account shall be encumbered upon the issuance of the Purchase Order. Splitting of Purchases The splitting of purchases to circumvent the purchasing system is strictly prohibited. If the bidding or signature authority limits specified herein are exceeded as to any contractor within a fiscal year or contract period, the actions required to receive approval for the higher level is needed. For example, if a purchase originally estimated to cost $9,000 would only require the City Manager's approval, but is later increased to cost $11,000, then the City Council's approval is required for the increase since their approval would have initially been required for the $11,000 purchase. 4 '000`OI $ spaaaxa sao~,vas to spooF;o asegotnd aql uaq,n pannbat s[ laetluoa uaii!-t~++ Y slttut'I iaeii[to~ [[auno~,Cl[~ 000`OI$ tang ta~eue[n[ ~3[~ 000`0[$ - 000`5$ to3oanQ saarntas annetis~u[mpy 000`5 $- 000`I$ aau8-sap to peag 3uauiuedaQ 000` I $ - 0 $ tau [S pazrtog3ntl 1?ut['I ~[[oQ :smo[[o; se ate sasegatnd to; sl[~[I ,Cl[toglne atnieuSc$ ,iluoylny atnlea$iS patmbat sp[q [euuo3 000`OZ$ tang pannbat,sp~q (EUUO;u[ 000`OZ$' OOS $ iuautSpnC pooS as[ataxa of aau8[sap to pea[.[ luautuedaQ aql uo paae[d s[ rCi~[Iq[suodsa~[ - patmbat sp[q o[.[ OOS $ - 0 $ siuacualm ag u[pp~g 3?~['I ~[[oQ :sroo[[o; se ate sasegatnd to; sl~!I luautatrnbat Su[pp[g sauautalinbag S~npp~g :paiapto ate saatntas to spooS aq1 ato;aq pancaoat aq lsnui satnleuS~s pazTtogine pue pantasgo aq 3snut siuauiatmbat Su[pp~q Su~roo[[o; aqy s>>utr[ tnno~ddd Exclusions These procedures shall not apply to any of the following: (a) The awazd of contracts for public works projects governed by the provisions of the State Public Contract Code and Chapter 12 of the Saratoga City Code. (b) The award of contracts governed by any State or Federal law that prescribes a different procedure. For such purchase contracts, the provisions stated in these Purchasing Procedures shall be followed to the maximum extent possible, consistent with the State or Federal law. (c) The granting by the City of franchises, rights, privileges, licenses or permits, including, but not limited to, a cable television franchise, a gazbage collection franchise, or a franchise for installation of facilities, as approved by the City Council. (d) The purchase of utilities, including, but not limited to, electricity, water, gas, or telephone service. (e) Employment contracts or collective bazgaining agreements with any employees of the City. (f) The purchase of insurance, including coverage provided by any self-insurance pool in which the City is a participant. (g) The extension or renewal of any existing contract for technical or professional services to be performed by consultants. (h) Contracts for technical or professional services to be performed by consultants, where the direct cost will be paid in advance by a person applying to the City for a permit, license or other approval. (i) Contracts for educational, recreational, travel or entertainment services furnished by independent contractors or consultants, where the total direct cost is paid by the persons utilizing the services. (j) Contracts for supplies or services to be furnished by any other public agency, made in compliance with that agency's purchasing policy. (k) The purchase of supplies or services made in compliance with the terms and conditions of any grant, gift or bequest to the City that is otherwise consistent with law. 5 9 •uo?3oadsu[ a[[gnd of uado a4 Ilegs P~ `taptp asEyatnd ay1 ;o [enotdde o3 rood pa33?uigns aq [[eys pteme ayi to; suoseat ayi;o luamaleis uau?tn+ a `aa[td isamo[ ayi Su?ta;;o tapp[q ayi of paptEn+E Sou s? 3oet3uoa ayi pue pat[nbat st 8utpp[q anpnaduioa [EUUO;ut to [EUUO; atay~ (q) •p[q ayi of pagaEUe suo[i[puoa;o adoas pue taqumu ayZ (OI) •paseyomd sagddns ayi;o asn ayi to; saa[ntas pue sued ttedat `aaueualuteui am3n; aptnotd of Lapp?q ayi ;o ,C3[[?qe ays (() •patm6at asn te[na[ued ayi of saa[ntas to sa[[ddns ayi ;o ,Ci?[?geldepe puE ,Cl?[IgE[?EAe `,U?lenb ay,[, (g) •pann6at saa?ntas to sa[[ddns ayi ap?notd to iaet]uoa ayi uuo~ad of saotnosat [e?aueug s,taPP?q ayi 30 ,Caua?og;a ayZ (L) •sn~e[ [etapa; pue a3e3S a[geai[dde pue ,Ci?p ayi;o saaueu?pro ayi y3?n+ Lapp[q ayi ,Sq aaue?[duioo 8u?is?xa pue sno[natd ayZ (9) •sa?3?iua o[[gnd taylo to ~3?~ ayi y3?M _ s3oetluoa to saseyotnd sno[natd uo aaueurto;tad s Tapp?q ayl ;o ~C3?[Enb ay[, ($) 'taPP?q ayl ;o ~Caua[ag;a pue `aauauadxa `luaui8pnf `uopelndat `,C3[t8a1u[ `ta3aEtEya aq,L (q) •aauata~aiu[ 10 ,ie[ap inoy3tn~ `pag?rads auip aqi u?y3?M to d[lduiotd saa?n.tas to sa?[ddns ayl ap[notd to laet3uoa ayi uuo;.[ad of tapp[q aqi ;o ,U[[[qe ayy (£) •pat[n6at sao[ntas to sa[[ddns ayi ap?notd to 3aet3uoa ayi uuo~ad o1 tapp?q ayi 30 [[P?s pue ,CUaedea `,Ci?[?qe ay,[, (Z) •suoyEOg?aads p[q ayi y3?M aaue[[duio~ ([) :8u?mo[[o; ayi of pai!~?[ aq loo 1nq `apn[au? [p;ys p?q snoaSeluenpe isoui aqi 8u[u?uuaiap to; euaipa aqi `aartd of non?PPE uI '~cu~ aqi 01 snoa8eiuenpe Isom sp[q to p[q aqi;o s[seq ayl uo apecu aq [[?ro sao[ntas to sa[[ddns;o saseyatnd (e) P,/DM~'~O SISDg uoc;aa~as .~opuaA Use of Brand Names (a) Brand name or equal specifications may be used when the Purchasing Officer determines that: (1) No other design or performance specification or products list is available; or (2) Time does not permit the prepazation of another form of purchase description that does not include a brand name specification; or (3) The nature of the product or the nature of the City's requirements makes use of a brand name specification suitable for the procurement; or (4) Use of a brand name or equal specification is in the City's best interests. (b) Brand name or equal specifications shall state that substantial equivalent products to those designated will be considered for awazd. (c) Where a brand name or equal specification is used in a solicitation, the solicitation shall contain explanatory language that the use of a brand name is for the purpose of describing the standazd of quality, performance and chazacteristics desired and is not intended to limit or restrict competition. Informal Bids (a) Purchases of supplies or services having a cost of Five Hundred Dollazs ($500) or more but less than Twenty Thousand Dollars ($20,000) may be made in the open mazket without adherence to formal competitive bidding procedures. (b) Open mazket purchases involving a cost of Five Hundred Dollars ($500) or more shall, whenever possible, be based upon at least three informal price quotations and shall be awazded on the basis of the price quotation most advantageous to the City. The Purchasing Officer may solicit informal price quotations either orally or in writing, or may utilize price information on file with the City or available elsewhere. (c) The specifications requested and informal bids received shall be documented in writing and submitted to the Purchasing Officer. (d) Where the supply or source required by the City can only be obtained from a single source, documentation of this situation shall be submitted in writing to the Purchasing Officer. a •sp?q mau to; as?uanpe -at to 3a>iteut uado ay3 u? sao?ntas to sagddns ay3 aseyotnd o3 ;;Els Jaat?p tayl[a puE sp?q [[E 3aaCat ,CEUi [?ouno~ ay3 `sp?q ~u?1?nu? aoryoM ay3 03 an?suodsat to ,Cto3ae;sees atE pantaaat sp?q ay3;o auou `[?ouno~ ~C3?~ ay3;o uo?u?do ay3 u? `,~ •sp~q jo uopaafag (p) •[?ouno~ ,S1?~ ay3 ~Cq paPteme uaaq ssy 3oelluoo ay3 [?lun Su?uado p?q;o auc?3 ay3 coot; smog ssau?snq tE[ngat Suunp uo?3aadsu? a?[qnd to; a[ge[?ene aq [[eys sp~q pauado [iy •sp[q 8up[nu- aatlou ay3 QI pa3ets aoe~d pue a3z3~3 ay3 to o3[gnd u? pauado aq [p;ys sp?q ay,[, 'pauadoun stapp?q ay3 03 pautn3at aq [[Eys pue pa3daoae aq Sou [p:ys auces ay3 $u?33?cugns to; au?[peap ay3 tai;e pan?aoat sp?g '~c3?~ ay3 ~q pan?aoat aucp pus alep ay3 y3?M paducsls aq [[eys sp?q ayy •ado[anaa ay3 uo sp?q se pag?3uap? aq I[Eys P~ >!ta[~ d3?~ ay3 0l pa13!~4ns aq [[eys sP?q Pa[Eas •ampaaoid 8u[uado pig (a) . •taPP?q 3samo[ ay3 03 pautn3at aq [p:ys `duE;? ',C3unoas ay3;o aousp:q ay3 pue `[ESn;at to am[~E; yons;o 3[nsat E Se ~C3?~ ay3 ~Cq paunou? sa$EUCSp to sasuadxa `s3soo taylo ,CuE;o 3uauLCed ptsmo3 uayl 'p?q lsamo[ puooas ay3 pus p?q mo[ ay3 uaan~3aq aauata;;?p ay3 03 3stg ,C3[~ ay3 ~iQ pa?[dds aq [p:ys ,C3?tnaas s,tapptq 3samo[ ay3 `3uana yo?ym u? `tapp?q a[q?suodsat 3samo[ 3xau ay3 03 3? pmMS `3aEt3uoo ay3 alnoaxa o3 tapp[q {cgssaoons ayl ;o [sscgat to atn[?E; uo `,isut [?ouno~ ~3?~ aq,[, •,tE[ap ayl to; a[q?suodsa:c s? .C3?~ ay3 ssa[un `ptEn+e ;o ao?3ou ay3 $u?[[suc ta3,p; s,Cep ua3 u?y3?m loetluoo E alnoaxa o3 [esn;at to ain[[s; uodn ,C3tmoas p?q s?y 1?a;to; [[eys Lapp?q [cgssaaans E `tanamoy `pap?notd `,Cl?tnaas p?q t?ayl _ ;o utnlat o3 pap?lua aq [p;ys stapp?g •s3sata3u? s,,C3?~ ay1;o uo?3oa3otd to; a3enbaps aq o] taag3O 8u?seyotccd ay3 ~Cq pau?wta3ap se lunoute yons u? `~C3?~ ay3;o tons; u? puoq ~C3atns e to `d3?~ ay1 03 a[ge,Ced `1?pato;o taua[ a[gsoonau? pue [EUO?3?puooun to `tapto ,iauocu y?sodap;o aleogrytaa 't[oayo sta?yseo E;o uuo; ay3 u? ~3?tnoas s,Iapp?q E ,tq pa?ueducoooe aq [[Eys sp[q `taog;p 8utseyotccd ay3 ,Cq d.cessaoau paucaap uayM •djumas s,lapptg (q) 'SUOStad [EUOgIppE ~CuE o3 taoc~p gu?seyotccd ay3;o uopatos?p ay3 le leas aq ~iEUC sao?3or[ pue `sap?un3toddo Su?pp?q yans ;o paguou aq o3 ~3?~ ay3 03 3sanbat uauuM E pau?[ugns aney oym suostad o3 luas aq osp: [p;ys sao?3o~[ •sao?3ou [E8a[;o ~a?lsod ay3 to; pasn uoneoo[ I[eH ~cu~ ay31E pa3sod aq [[sys pue `,t3[~ ay3 u? uo?3E[not?o [EtauaS 8u[ney tadedsMau a u? `sp?q ;0 3d?aoat to; 3as a3Ep ay3 03 topcl s~(sp ua3 uey3 ssa[ Sou 'aouo 3sea[ 3E pays?[qnd aq [p!ys ao?3o~[ ayy •pat[n6at aq [[?m luaacisd to/pue puoq aoueuuo;cad a tay3aym pue `patcnbat aq [[?m puoq to 3?sodap p?q E tay3ayn~ `sp?q Su?uado to; aoe[d puE acu?3 ay3 `pau~e3go aq use suonEOg?cads puE sauo; p?q ataym aoE[d ayl `paseyotnd aq o3 sao?ntas to sa?[ddns ay3;o uonduosap [EtauaF E apn[ou? [p:ys sptq ~u?3?nu? sao?3o[.[ •sptq 8u?tucut aapo~ (e) :pamo[[o; aq [[sys sampaootd Su?,ho[[o; ay3 `patmbat s? Fu?pp?q an?u3aducoo [EUUO; atay~ sptg tvut.~o~ (e) Award of contract. The contract shall be awazded to the lowest responsible bidder, taking into consideration the criteria listed in the above Section titled "Basis of Award". (f) Tie bids. If two or more bids received are for the same total amount or unit price, and if a delay for re-advertisement would not be in the City's interest, the City Council may either 1) accept the bid it chooses taking into consideration the criteria listed in the above Section titled "Basis of Award" or 2) accept the lowest bid made by negotiation with the tie bidders after the time of the bid opening. Bids are considered to be tie bids if they are within 2% of each other. (g) Performance bond. The City Council may require that a performance bond be furnished before entering into a contract with a successful bidder. The form and amount of such bond shall be established by the Purchasing Officer in compliance with the contract specifications. (h) Waiver of irregularities. The City Council may waive any minor irregularities in the bids, based upon a determination that the same have no material impact upon the bidding process or other bids submitted. (i) No bids. If no bids are received in response to the Notice inviting bids, the City Council may proceed to purchase the supplies or services without further competitive bidding. Competitive bidding exceptions Except as otherwise provided below, all purchases of supplies or services involving a cost of Twenty Thousand Dollars ($20,000) or more shall be made by contract awarded pursuant to the formal competitive bidding procedure: (a) Where the City Council determines that the immediate preservation of the public health or safety requires the purchase to be made without competitive bids; (b) Where the goods or service can only be obtained from a single source; (c) Where the contract is for specialized or professional services such as, but not limited to, services rendered by architects, engineers, auditors, attorneys, appraisers, geologists, and other specialized consultants; (d) Where the City Council determines that use of the competitive bidding process is impracticable or impossible, or would not be likely to result in a lower price to the City, or would cause unnecessary expense or delay under the circumstances; (e) Where the City Council utilizes the Request for Proposal method of purchase, as set forth in the following Section. 9 of •~ior[od s?yl u? yuo; las poylau3 Sutseyotnd taylo ,Cue azt[?ln to pallogos aq s[esodotd mau leyl laatcp uodnatayl deui j[JUno~ ~Cl?~ ay,L •~?~ ayl ;o slsatalu[ lsaq ayl u? aq of pamaap s? uo?loafat yJns;? s[ESOdotd [[e pue ,Cue 7JaCat ,SEUi [?JUno~ ,il?~ ayL (a) •s[esodotd to; lsanba~[ ayl u? yuo; las stolJe; uonenp;na ayl pue aartd uo?letap?suoa olu[ 8up[el `~l?~ ayl of snoaSeluenpe lsout aq of [tauno~ ~?~ ayl ~q pau?wtalap [esodotd ay] uodn paseq aq [[eys pteme 1JetluoJ ayy (p) •paldaJae aq ,CEm `suo?ssnJSCp vans uodn paseq `sp3sodotd of suo?s?nat pue topuan ayl yl?M palJnpuoa aq dEUi Sll0[SSRJSTQ 'StOIaE; uo?1en[ena alels [p;ys s[ESOdotd to; lsanba2[ ays (J) •papte,ne s? laetluoJ a [?lun pue uo?le?lo8au ;o ssaJOtd ayl 8uunp p:?luapguoa lda~[ aq 6eui ~1?~ ay1 0l pa17?ulgns s[esodotd _ ;o lualuoJ ayl pue [esodotd to; lsanbag a of Su?puodsat suostad;o ,Clpuap? ay,b •[?JUno~ ~?~ ayl ,Cq panotdde to pa3Janp se tauuEU3 yons u? pauo?[os aq [p:ys s[esodotd (q) 'loetluoo a olu? Surtalua ato;aq s[ESOdotd;o uo?ssnos?p pue uo?len[ena to s[esodotd an?leutalp:;o aSuet a Su?u?uuad uo?lel?J?tos e of tauaQ puodsat [[[m aJe[dla3[teu- ayl `[?ouno~ ~Cl?~ ayi;o uo?u?do ayl uI (£) to :aoud of uo?le[at u? Sutp?uano s? luamaae[dat ,il?I?ge?[at `aoueualun:ui `ao?ntas `uo?lei[Elsu? `,(tant[aQ (Z) to `.aJUd of uo?le[at u? 8u?p?nano s? uo?leogt[en6 to aaueuuo;tad `,ilii[gEdEa `,Cu-ena (i) :asneJaq,Cl?~ ay1 of snoa8eluenpe to [eo?laetd Sou s? Su~pp?q an?lnadutoJ lEyl uopeu?urtalap a uodn saa?ntas to sa?[ddns Su?seyatnd ;o poylaut [esodotd to; lsanba~[ ayl az?[gn ~Ceut ,Cl?~ ay,L (e) •aJCntas to lJnpotd paugap ,C[y8?y a of pasoddo se san?leutal[e;o aSuet peotq a uteualua of $ug[?m s? ,Cl?~ ayl uayn~ to iygnos Su?aq ate saa?ntas [ea?uyJal to [euo?ssa;otd uayn~ pasn aq ,C[[Eatd~Cl p[nom poylau- (esodotd to; lsanbag ayy slvsodo.rd lo,~•~sanba~ The Purchasing Process Purchase Order Processing (a) Departments may obtain blank Purchase Order forms from the Accounting Section. The Department must sign for these when receiving them. (b) After the Department performs the appropriate bidding, and receives proper authorization, the purchaser will complete a Purchase Order form and attach the required documentation to it. The Purchase Order (all four copies) shall be forwazded to the Accounts Payable staff. (c) Purchase Orders aze generally processed by the Accounts Payable staff on a daily basis. The Accounts Payable Clerk will review the Purchase Order for accuracy, accounting information, authorized signatures, and thoroughness of documentation. If the signature of the Pwchasing Officer or designate is required, the Accounts Payable Clerk will obtain the necessary signatures (d) The Accounts Payable Clerk will enter the Purchase Order into the accounting system, at which point the funds will be encumbered. If it appeazs that sufficient funds are not available to fund the Purchase Order, the Accounts Payable Clerk will notify the Originating Department before proceeding further. (e) Once encumbered, the Accounts Payable Clerk will retain the gold copy of the Purchase Order for the Accounting files, and return the remaining three copies to the Originating Department. Only then, does the Originating Department have the authority to order the goods or services. (f) The Originating Department should distribute the remaining copies of the Purchase Order as follows: - Send the white copy to the vendor giving them authority to proceed. - Retain the blue copy for the departmental files. Retain the pink copy for future use in paying related invoices. Contract Preparation A written contract is required for the purchase of goods or services exceeding $10,000. The City uses a standard contract format that can be customized for a particulaz purchase. When it is deemed to be beneficial to use a contract format other than the City's standazd format, the Ciry Attorney must approve the alternative format. 11 ZI •,Cep ssautsnq lxau ayl;o pua ayl 6Q aa~Co[dwa ayl of apew aq [[?M luawasingw?ai `pall[ulgns s[ lsan6al ayl aw?1 ayl ]e a[ge[?ene loo ase spun; lua?ag;ns ~ •pall?wgns s? lsanbal ay1 aulp ayl le a[ge[[ene aie spun; ]ua[ag;ns;? ale?paww? a4 [I-M luawasingw?a~[ •wayl ao palen?pu? aFleya of siagwnu lunonne 4]?M sld?anal sales p:u?S?1o acp ;o Xia[J a[ge~ied slunonny ayl of uogeluasaid uodn pun; yse~ r(llad ayl y~non[1 pasmgw?aa aq [[iM OqM `saa,Co[duta ,fq ySEn u? Io; p?ed aq ,(ew gZ$ ueyl ssa[ ;o saseynmd ysn,7 dead fo asn •wayl uo palea[pu[ aSleyn of s~agwnu 3unonne lnauon ayl yuM sld?ana~ sales [eu?duo ayl yl[M guop: `~[la[~ a[geted slunonny ayl of peen 1?paio ay1 umlal lsnw aa~Co~dwa ayl `asn gal;y •~[1a[~ a[ge,Ced slunooay ayl wol; spien 1?pain asayl 3no Xoaya ,Cew saa,Co[dulg •saado[dwa ,Cl?~ ~q asn io; a[ge[?ene aie spien 1?pain alesodion snouep sp.Ie~ lipai~ iaylp •ule~oid ayl of 8upe[at uoneuuo;u? [euo?3?PPe io; ,(n?[od „wel~old pied aseyamd [[zws e8oleles ;o dl?~.. aql of sa;ag •siapsp aseynmd ~o ysen ~Cllad 8u?sn alo;aq 1?w?[ $u(seyaind pazrloylne s,iasn ayl u?y11M san[n.-as so spooS Bu?seyn~nd so; uo?ldo lsn3 ayl se pasn aq of s[ p~e~ aseyaind ayZ '1? $u?sn uayM lua?ag;a aiow aq p[noM swaap ~C1?~ ayl oyM s[enp?n?pu? ng?ands of panssc aie spied •uisi8oid plea upain aseyoind [laws a pazuoylne say rC1?~ ayZ u1El~o.ld pled as8q~.llld IlsulS e~oleles ~o ,C1?~ suivt8otd p~n~ Jlpal~ •iap~p aseynind ayl ,Cuedwoaae p[noys sluawynelle pale[az [[e pue laenuoo ayl ;o ~Cdon y •satnpaooid anoge ay] yuM anuepionne u[ passaooid pue `luawlaedaQ Sucleu[8pp ayl ~Cq paieda.[d aq lsnw (a[gen?[dde;? `~CnuaBu?loon a sold) lnenuon ay1;o tunowe ayl lo; iapip aseynmd a `palnnaxa ~[[n; s? lnenuon ayl anup samleuS?s ayl of lsalle of `Xia[~ ~?~ Q lneiluon ayl;o sulJal ayl of aai8e of `(lunoule lnenuon uo $u?puadap) [?nuno~ dl?~ to ia8euey~[ ~Cl?~ Q lnenuon ayl;o sur.[al ayl of aa~e of `loloe.riuo~ Q lewio; lneliuon ayl anoidde of `dauiouy ~1?~ Q :MOlaq pals[[ laplo ayl u? `atnleu8?s nays io; s[enp?n[put 8u?MO[[o; ayl of palnol aq p[noys (pannbal ;t) anuemsu? ;o ;ooid pue `(pa.lmbai ;?) lneiluon ayl $u?zuoylne sluawnnop ;o sa[don `sluawynelle pale[ai yl?~++ $uop' ynenuo~ pala[dwon ay,[, •san?nias so spooS ayl 8uu?oboe luawl.tedap ayl ,CQ paledatd aq lsig lsnw a '1~Auon a ssanotd oy Joint Purchase with Other Agencies Notwithstanding any other provisions contained in this Policy, the Purchasing Officer may issue a joint Purchase Order together with any other city, county, or public agency in the State for the purchase of supplies or services. The issuance of a joint Purchase Orders requires the specifications for such supplies or services have been approved by the Purchasing Officer if the cost thereof to the City is less than Twenty Thousand Dollars ($20,000), or by the City Council if the cost thereof to the City is more than Twenty Thousand Dollars ($20,000). At least one of the other joint agencies must have solicited or advertised for bids in a manner similar to the applicable procedures set forth in this Policy. A joint Purchase Order may entail either one Purchase Order executed by all the joint parties, or the issuance of a City of Sazatoga Purchase Order to the lead agency. ~ Office Supplies The Administrative Services Department maintains an office supply closet, as do various other departments. Each department is responsible for maintaining their supply. When basic office su lies are ordered, the General Services budget should be charged. If a eparcment needs a specialized item, a ordering department should charge their own budget. Fixed Assets The purchase of fixed assets is subject to these purchasing procedures. Please refer to the City of Sazatoga's Fixed Asses Policy. 13 4l a3eQ •a (uialsrCs Su?7unoaoe pazualndwoa ayl olu[ paia3ua ,Speal[e lou ;r d~essaaau) ssaippe iopuaA •q auleu iopuaA •e :,C[ala[duloo uuo; lsanbag 3aau3rSed ayl 3no [I?3 ([) :smo[[o; se are uvo; 3sanbag 3uautrCed a Su?ssaaoid io; sampaooid •3? of uoryeluaumaop Su[n?aaai~sd?[s 8un[asd pue aa?onu? panotdde ayl goelle pus `uuo; lsanba~[ luauLCed a aiedaid [[[n~ 3aa3u3IedaQ $ucleu[8pp aql `iap~p aseganld 3unsrxa 3lE lsun?~2 aa~onat i1?u[) Io ,i~uo aq3 Sou s[ l[;? so `iapip assyaind a gimbal 7ov p[p luamr(ed so; paututgns ao[onu? ay1,~ (P) •pa8ieya sera iaptp aseyamd aql ya?ym lsu?e8e lunoaae uia3? au[[ ay1 01 aoueiqutnaua 8u[un?utal ,Cue do Su[aai; `iapip asegaind aq1 3no aso[o [[?n+ uo[laag Su[lunoaoy ayZ •iapip asegamd aql lsute8s 3uaucrSed p:ug ay3 io; s[ 1[ leyl paXieui ri[iea[a aq p[noys ridoa 3[u?d ayy 'uo?leluautnaop 8u[n[aaa~/sdc[s Sun[aed pus ao?onu? pano.ldde ayl yl?n~ Buo[e `3[la[~ a[ge,Ced slunoaay ay3 of pau?lugns aq p[noys rCdoo ~[u[d ayZ •papaau Sou s? uuo; lsanbag tuauLSed y •luaunCed aleplu[ 01 pasn aq uea iaplp aseyaind aql ;o ridoo Ku?d ayl `iapj0 asegalnd a lsureSe ao[onu[ [eug ayl so ao[onuc rC[uo ayl .lay1?a s? 3uaunSed ~o; pall!ulgns aa?onu? aql •~ (o) •paldaoae aq lou [[tm sao?onu?;o sa[doo a[nu[sae; so sa[doooloyd `s3uatua3e3S 'sao[onu? [eu?Fuo ,i[uo ldaaoe [[?n~ rCl[Q aq.L (N __ •[eu?Suo aq 3snm sain3suS?s [[e lnq `coconut ayl anoidde of pasn aq rSeuc dmsls y •aa[onu? aq3 uo ,S[laanp alep pus u8rs pue `aa[onu[ ay3 anotdde [[[nn 3uau3uedaQ Su?leu[~up aql u? [¢np[n?pu[ pazuoylne ue `sao[rvas so spooF ~o; ao[onu? ue ;o ldtaoat uodf1 (e) aaioaul jo;uau~~'nd •3uaur<Ced Bunsanbai uaym aa[onu[ ayl ql?~++ $uo[e pall[[ugns pue `spooS aql palaadsu[ oqm aa,So[duia aql ~Sq panoidde aq p[noys sd[[s ~un[oed io/pue sluaumaop 8u[n[aaa~[ •spooS aql paiaplo oym auo ayl ueyl iaylo auoaulos aq [[eys spooF ayl Su?laadsu[ io; a[q[suodsat aa,Co[duia aqZ •suo[lsag?oads a[geo[[dde y1[n+ aoueuuo;uoa pue ,i3?[enb au?uua3aP of diessaoau slsa3 ,Sus altnba~ 03 rt3uoylne aql aneq [p:ys ~aog3O Su?segomd ayy •laenuoo .-0 7apip aseyamd a u[ quo; las sa?3[luen6 pus suoneagtaads ayl of aaueuuo;uoa nays aumuajap o1 luau333edap ~?ayl lo; spoo8;o sauan?[ap [[e `palaadsut aq o3 asnea so `laadsu? of pea[-[ luaui3.tedaQ gaea o3 rtluoyine a3sSa[ap rCeui iaag3O Sutsegaind aqy spoof jo uopaadsuj sa.~npaao.~d ~uaui~fed pue ~uin~aaag •A d. Vendor # e. Check Date (n/a -for accounting use only) f. PO number (see (2) below) g. Account number (including project number, if applicable) h. Invoice # i. Amount j. Description (A short description that will appear on the check register that the City Council approves. If further detail is desired; use the "Additional Information" section of the form.) k. Total amount 1. Signatures (2) If the invoice is for goods or services for which a Purchase Order was prepared, it is imperative that the Purchase Order number be indicated in the first column of the Payment Request form so the encumbrance can be reduced by the amount of the invoice that is being paid. (e) If the invoice is For a partial shipment, the Originating Department will be responsible to ensure that aggregate partial payments for each Purchase Order do not exceed the original Purchase Order amount. If the aggregate partial payments exceed the Purchase Order by more than l0~Yo, the original Purchase Order must be increased. The Originating Department must submit to the Accounts Payable Clerk a copy of the original Purchase Order on which the revised amount is written. Appropriate signatures are necessary authorizing the revised amount. (f) The Accounting Section will verify that the appropriate paperwork is submitted before initiating payment. Vendor checks are issues every two weeks. Year End Closing Procedures At the end of each fiscal yeaz, all open Purchase Orders will be closed out unless for a specific purpose that must be carried over into the new fiscal yeaz. The Accounting Section will work with each department to close out or carry over open Purchase Orders. The City Manager will approve each carryover Purchase Order. When a Purchase Otder is carried over into the new fiscal yeaz, the purchasing authority continues into the new yeaz, and the remaining appropriation associated with the Purchase Order moves into the new yeaz as well. Disposal of Surplus Property The Purchasing Officer shall have the authority to dispose of surplus property of the City which cannot be used by any department or has become obsolete or wom out. The t5 9I 00/£!/9 JOO7anva~yy~md •[?auno~ ,C~?~ aye ,iq pazuoy~ne aq ~sn} [[eys aioui so (ppp`Z$) sieQ°Q Puesnoyy omZ ;o an[en xooq a gu?ney ~CUado~d ,iuE;o uo~?sods?p ayy •uo?lez?ueSio a?n?o so a[gel?ley~ lgoiduou e so ,Cpoq ~ggnd a o3 uoneuop ~o uo?~onnsap `3uacuuopuege ,Cq `an[en [et~launuoo ou sey ,(uadoid ayl leyl is°q30 8u?seq~md ay1 .f4 u°Reuw.ialap a uodn `so sa?[ddns taylo so; u? apes ~o a~uey~xa 'uonane oggnd `a[es pale?loFau ,Cq paysc[dutoaoe aq Aeui uo?~[sods?p ,• > . ~~y GG F a ~, c~ o~ haw ~~ w rx Oa FZ ., .. U ~ x a a 0 0 0 0 ~ K K K K K d O 0 0 0 0 N C ~ ~ ~ ~ K O O O 69 O O O O `!' !C !C !! !~ X °o 0 0 o° c K K K ~ K 0 0 c5 0 °o K K ~ K K 0 °o X K K ~ O ~ ~ O O d O ~ ~ ~ _~ 'fl ~ ~ y, ~ 'O 'LC7 tsl •y Q y W b d o a +. d q b a o ~ a ~ a Cis a '°~~' u }~ ~ °' " d C may', ". > y y~ o 7 '~' ~ 'O ~ 'q G V G L Gy, ~ y,,, U d i. Q ~~+. ~ ~', a+z.~°. w° UzU azA A QAQCiC~ ATTACHMENT B _o v n N W O O ~ su~~x~dssd ~I ~~ I~I z aa od ~ ~ c~z< x ~ ~' ~' ~' c ~.~ ~ i ~ ~ c ~ o.c. ' Ls1 Z a o tt ~. ° o 0 ~ c ~ m ~ c C ° ~ ='m °~ C~1 °~~ O y ~ 0. .n» H ~ 5 O 's1 0 ~.'~G C ~ } w ~ c o ~ P1 N ~ j ~ ~ b y _ N G ~' ~ ~ r ~~ ~ ~ n v ~ N `~ C d N " ~ y ~• y t. ~~ ~ ~ "" ., -- o d N C 7 N .. ~o ~ z .' ~ b N :: n• O pi O o v O I~~ (~~ ° ~o ~~ aoc ~ o ~ ° •~ s ° v G A c~ ~ ~ n ~r.,b M O ~ o w `< C z ~ ~. ~ ~ y ~ ~ ~~~ ~ ~ r• N ~Sf fp (~~ rw ~ OQ~ '~ ,"~.,~ O' ~ o W .G b ~/ O ~ ~ ~ Q H O. ~ n' ~ ~~~iii ~ ~: O ~ OHO ~ ~ n < ~ d ~ '+ ao 6' z o y ~ r r . . O ~ ~ O ~ Z . . . C d ` ' ! H O b O bi O ~~~ x 5 'O ~ e i ~~O ~~~ 7 ~ ,~.y ~ C d 7 00 O 0 0 b n a H z ~~y rS C27 G/f O O C1 's7 rGa~ a 0 i ,f