HomeMy WebLinkAbout07-26-2004 Special meeting City Council MinutesMINUTES
SARATOGA CITY COUNCIL
SPECIAL MEETING
JULY 26, 2004
The City Council of the City of Saratoga met in a Special Meeting, in the Administrative
Conference Room, 13777 Fruitvale Avenue at 9:30 a.m.
CALL TO ORDER
Mayor Waltonsmith called the meeting to order at 9:35 a.m.
ROLL CALL
PRESENT: Mayor Ann Waltonsmith, Vice Mayor Kathleen King,
Councihnember Stan Bogosian, Councilmember Norman Kline
ABSENT: Councilmember Nick Streit
ALSO PRESENT: Dave Anderson, City Manager
Cathleen Boyer, City Clerk
Iveta Harvancik, City Engineer
REPORT OF CITY CLERK POSTING OF AGENDA FOR JULY 26, 2004
Pursuant to Government Code 54956, the agenda for this meeting was properly posted on
July 26, 2004.
HIGHWAY 9BIG BASIN WAY INTERSECTION IMPROVEMENTS -
PROJECT MANAGEMENT TRANSFER
STAFF RECOMMENDATION:
Adopt resolution authorizing the City Manager to sign a cooperative agreement
with the Saratoga Fire District for Highway 9/Big Basin Way Improvements, and
approving payment to the District of $152,895 for said improvements.
TITLE OF RESOLUTION: 04-063
Iveta Harvancik, City Engineer, presented staff report.
Engineer Harvancik explained that on November 6, 2002 the City Council
adopted a resolution approving the application for a new and temporary fire
station with conditions. One of the conditions of approval required that Saratoga
Fire Protection District (SFPD) would share the responsibility with the City for
design and construction of improvements to the Highway 9Big Basin
intersection. Engineer Harvancik explained on July 9, 2004 the City received an
encroachment permit from Caltrans with the requirement that a single general
contractor be retained for all the work and originally planned reasonability
sharing become impractical
Engineer Harvancik stated that staff met with the SFPD and discussed the
possible options on how to proceed with the project to avoid any additional costs
and delay. hl conclusion, Engineer Harvancik explained that the SFPD would
become the lead agency and administer the construction of all improvements
within Caltrans right-of--way. City staff agrees that this approach would simplify
the process by constructing all improvements at the same time and by the same
contractor. In addition, Engineer Harvancik noted that the time period for the
road construction and temporary right turn lane would be much shorter by using
the contractor previously selected by the SFPD, thus eliminating new bid-
soliciting process necessary if the City were to undertake the work.
Dave Anderson, City Manager, pointed out that by using the SFPD contractor it
lowered the cost to the City by $50,000.
KING/BOGOSIAN MOVED TO ADOPT RESOLUTION APPROVING A
COOPERATIVE AGREEMENT WITH THE SARATOGA FIRE
DISTRICT FOR IMPROVEMENTS TO THE HIGHWAY 9BIG BASIN
WAY INTERSECTION. MOTION PASSED 4-0-1 WITH STREIT ABSENT.
ADJOURNMENT
Mayor Waltonsmith adjourned the meeting at 9:45 a.m.