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HomeMy WebLinkAbout07-26-2004 Special meeting City Council MinutesMINUTES SARATOGA CITY COUNCIL SPECIAL MEETING JULY 26, 2004 The City Council of the City of Saratoga met in a Special Meeting, in the Administrative Conference Room, 13777 Fruitvale Avenue at 9:30 a.m. CALL TO ORDER Mayor Waltonsmith called the meeting to order at 9:35 a.m. ROLL CALL PRESENT: Mayor Ann Waltonsmith, Vice Mayor Kathleen King, Councihnember Stan Bogosian, Councilmember Norman Kline ABSENT: Councilmember Nick Streit ALSO PRESENT: Dave Anderson, City Manager Cathleen Boyer, City Clerk Iveta Harvancik, City Engineer REPORT OF CITY CLERK POSTING OF AGENDA FOR JULY 26, 2004 Pursuant to Government Code 54956, the agenda for this meeting was properly posted on July 26, 2004. HIGHWAY 9BIG BASIN WAY INTERSECTION IMPROVEMENTS - PROJECT MANAGEMENT TRANSFER STAFF RECOMMENDATION: Adopt resolution authorizing the City Manager to sign a cooperative agreement with the Saratoga Fire District for Highway 9/Big Basin Way Improvements, and approving payment to the District of $152,895 for said improvements. TITLE OF RESOLUTION: 04-063 Iveta Harvancik, City Engineer, presented staff report. Engineer Harvancik explained that on November 6, 2002 the City Council adopted a resolution approving the application for a new and temporary fire station with conditions. One of the conditions of approval required that Saratoga Fire Protection District (SFPD) would share the responsibility with the City for design and construction of improvements to the Highway 9Big Basin intersection. Engineer Harvancik explained on July 9, 2004 the City received an encroachment permit from Caltrans with the requirement that a single general contractor be retained for all the work and originally planned reasonability sharing become impractical Engineer Harvancik stated that staff met with the SFPD and discussed the possible options on how to proceed with the project to avoid any additional costs and delay. hl conclusion, Engineer Harvancik explained that the SFPD would become the lead agency and administer the construction of all improvements within Caltrans right-of--way. City staff agrees that this approach would simplify the process by constructing all improvements at the same time and by the same contractor. In addition, Engineer Harvancik noted that the time period for the road construction and temporary right turn lane would be much shorter by using the contractor previously selected by the SFPD, thus eliminating new bid- soliciting process necessary if the City were to undertake the work. Dave Anderson, City Manager, pointed out that by using the SFPD contractor it lowered the cost to the City by $50,000. KING/BOGOSIAN MOVED TO ADOPT RESOLUTION APPROVING A COOPERATIVE AGREEMENT WITH THE SARATOGA FIRE DISTRICT FOR IMPROVEMENTS TO THE HIGHWAY 9BIG BASIN WAY INTERSECTION. MOTION PASSED 4-0-1 WITH STREIT ABSENT. ADJOURNMENT Mayor Waltonsmith adjourned the meeting at 9:45 a.m.