HomeMy WebLinkAbout02-10-2004 Youth Commission MinutesCITY OF SARATOGA
YOUTH COMMMISION
MINUTES
DATE: Tuesday, February 10, 2004
TIME: 7:00 p.m.
LOCATION: EOC City Hall
13777A Fruitvale Ave., Saratoga, CA 95070
1. Call to Order
7:05 p.m
2. Roll Call: Baker, Ballingall, Burke, Byrne, Claus, Farnum, Gupta, Jayakumar, Lee,
Luskey, Maltiel, Rezaii, Schwartz, Sclavos, Skelly, Wu.
All present
3. Report on Posting of Agenda: Pursuant to Government Code Section 54954.2, the
agenda for this meeting was properly posted on Feb. 6, 2004
4. Accept Agenda Items and Order: No additional items maybe added pursuant to
Goverment Code Section 54954.2.
5. Approval of Minutes on November 4, 2003 and of January 13, 2004 ((regular
meetings of the Youth Commission).
November: Motion-Byrne Second-Maltiel January: Motion-Skelly Second-Jayakumar
6. Oral and R'ritten Communication
Any member of the public may address the Commission about any matter not on the
agenda for this meeting for up to three minutes. Commissioners may not comment on the
matter but may choose to place the topic on a future agenda.
7. Old Business
A. Update on Skateboard Park Petition
1. Collect Signatures-kudos to Byrne and Gupta
2. Decide how to present petition (Joint Council Meeting in May?)-keep gathering
signatures
B. Update on Albertson's Grocery Card (Ballingall and Schwartz)
1. Inform about details of how the card works- haven't heard anything yet
2. Set-up distribution and advertisement
C. Update on P.A. System
L Tell info from DJ Jim and DJ Ryan (Ballingall and Farnum)- haven't talked to
DJ, put on next agenda
2. Rotary Club Grant- meeting tonight
3. Discuss getting a P.A. and issues around it-none
D. Discuss Music Fest-May 8
Share donation reports- we have $7, 940.90, $354 gained from last dance
2. Discuss and delegate advertising- need to advertise soon
3. Need to really seek out and advertise to bands so we have a good and popular
selection (which leads to higher attendance and better overall event-accept
anything
4. Set up groups/committees/whatever is needed to get even in full progress-Baker
sent email to all of us for the businesses
E. Discuss Movie Night
1. Pros/Cons-very low attendance, gained some money
2. Have another one in March?-no
F. Discuss dance
1. Tell profit-$354
2. Discuss pros and cons-attendance big problem, strict chaperones
3. Discuss improvements for next time- get other schools to come, less strict
4. Next dance is MARCH 5
a) Make Plans-dance committee meeting
G. Tell money made at Mustard Walk
I. Discuss if successful; worth doing again?- worth it, $100, do it again
H. Discuss any new information on master plan that YC should be involved in-none
8. New Business
A. Decide to do/not do Girls Overnight or to downsize event
1. Tentatively set for March 19- it's on
2. Economically Feasible?-meeting Fri. 3:30 WHH
B. Discuss Concerts
1. Next concert officially set for Apri123rd
a) Delegate jobs for advertisement, bands, etc.- keep looking for bands
b) Discuss connecting concerts to Musicfest-better attendance
2. Discuss possibly having another concert on March 26 (or other date)-no
3. Decide if want to have more concerts...set dates if yes-no
C. Count commission vacancies for next year
1. Inform about re-application if term will be expiring
D. Use WHH more
1. Have committee meeting at WHH- take advantage of WHH
E. Attendance- let's get it together
F. Vote on changing meeting dates
1. Change April 13`" to Apri] 8`" (Spring Break)- April 8th
2. Change May 11 `" to May 4`" (Prior to oral interviews)- May 4~'
9. Committee Reports:
A. Dances (Farnum and Sclavos)-Feb. 23 3:30 WHH
B. Special Events(Baker)-Feb. 24 SPM WHH
C. New Projects/Research (Ballingall and Schwartz)- no meeting
D. Fundraising (Maltiel and Wu)- Restaurant Night at Willow Street, no meeting
E. Public Relations (Jayakumar and Luskey)- Feb.23 WHH 3:30
10. Agenda Items for Next Meeting: none
11. Adjournment: 8:36 p.m.
12. Adjournment to next meeting March 9, 2004 at 7:00 p.m., EOC City Hall
In compliance with the Americans with Disabilities Act, if you are a disabled person and
you need adisability-related modification or accommodation to participate in this
meeting, please contact the City Clerk's Office at 408.868.1269 or
cbover~~saratosa.ca.us. Requests must be made as early as possible and at least one full
business day before the start of the meeting.
Prepared by: Jackie Luskey, Chair of Youth Commission
little_luskey@yahoo. com