HomeMy WebLinkAbout09-14-2004 Youth Commission MinutesMINUTES - SARATOGA YOUTH COMMISSION
DATE: Tuesday, September 14, 2004
TIME: 7:00 p.m.
LOCATION: Warner Hutton House
13777A Fruitvale Ave., Saratoga, CA 95070
CHAIRPERSON: Phillip Baker
VICE CHAIRPERSON: Kelly Burke
TREASiJRER: Tami Maltiel
SECRETARY: Tanya Gupta
1. Call to Order 7:22
2. Roll Call: Arunkumar, Baker, Brown, Burke, Byrne, El-Diwany, Gupta, Maltiel,
Pramanik, Rezaii, Schwartz, Sclavos, Shepherd, Wu. All present.
3. Report on Posting of the Agenda: Pursuant to Government Code Section
54954.2, the agenda for this meeting was properly posted on September 7, 2004.
4. Accept Agenda Items and Order: No additional items maybe added pursuant to
Government Code Section 54954.2.
5. Approval of August Minutes/Key Pts from training.
A. Motion by Maltiel
B. Second by Byrne
C. All in favor
6. Oral and Written Communication
A. No Communication from the Public
7. Old Business
A. Follow-up to Training
a. Key Points
i. Voted to Fund Salary of Staff Liason
ii. Have 2-3 People Groups instead of Committees
iii. Television was Purchased for $849.99
b. Votes
B. Elections
a. Chair -Phillip Baker
b. Vice Chair (private vote) -Kelly Burke
c. Treasurer -Tami Maltiel
d. Secretary -Tanya Gupta
C. Group Assignments -new system; recommend have 1 new and 1 old
commissioner together.
a. After-school -Snacks, Bulletin Board
i. Replaced with Teen Inspiration Series
ii. Members: Pramanik, Schwartz, Gupta
iii. Goals: Contact Successful Individuals in the Arts to Lecture
b. Dance -Announcements, Banners, Setup, Dates
i. Members: El-Diwany, Sclavos
ii. Goals: l dance every 6 weeks, 6-7 dances in the year
c. Concerts -Booking, Promotion, Dates
i. Members: Brown, Maltiel
ii. 3-4 concerts have already been scheduled
iii. Goals: Minimum of 12 concerts
d. Fundraisers- Restaurants, Grantwriting, events
i. Members: Arunkumar, Wu
ii. Goals: 3 grants (once a quarter); Restaurant nights the week after
every other dance
e. MusicFest -Bands, Location, Permits, Appeals
i. Members: Burke, Rezaii
f Snowboarding- Planning trips, date, location, collect money, possibly
attend
i. Byrne, Shepherd
ii. Under Consideration: Sponsor trips with other cities
g. Website -Update, Technical changes
i. Pramanik, Baker
ii. www.saratogateen.com
D. Reminder on Albertson's Community Partner Card
a. Get Personal Information and Albertson's Card Number for 3
Individuals
b. Data will be typed up by YC
c. Community Partner Card applies to all Albertsons
d. Under Consideration: The express lane has a card for individuals who
have forgotten their own -get that number.
8. New Business
A. Youth Commission Roster
a. Any changes needed?
i. Roster sent around and changes made
ii. Adam will send out the revised version via email
B. Concerts
a. Dates for concerts: 9/17, 10/22, 10/29
b. Find local bands (SHS)
c. Leave Flyers @ Shops (music, coffee, high schools, venues)
d. Pass out flyers for concerts
C. Dances
a. First dance: October ls`
b. DJ Jimmy is unavailable on October 1
i. Pros of using Jimmy: Used him all last year, charges very low
($350/dance), students enjoy his style
c. Vote: Deadline of Friday, September 17 to find another DJ/ get a radio
station under $500 or the dance will be postponed October 8
d. Pass out flyers at 4 middle schools (Redwood, Rolling Hills, Miller,
Fisher)
B. Appeals
a. Update on figures
i. $1,515
ii. Goal of $5,000
b. Thank You
i. Handwritten Notes
ii. Picture of WHH attendees (and commissioners if they can come)
will be taken on Wednesday 22 at 2:10 on the front porch of the
WHH
C. Celebrate Saratoga (Required Event)
a. Saturday, September 18 at 4:30 pm - 12:00 pm
b. Selling Glow necklaces
i. 1 necklace for $2
ii. 3 necklaces for $5
c. Assignments for booth and cleanup
i. Adam will email finalized shift schedule
ii. Each shift is two hours
d. The Friends of the Warner Hutton House is the only non-profit
orgamzarion
9. Group Reports:
A. Set time and date to meet with Adam to go over goals.
B. Meet with Partner(s) at least once a month
10. Agenda Items for Next Meeting in October
11. Adjournment to next meeting October 12, 2004 Warner Hutton House 8:50
Prepared by: Tanya Gupta, Secretary
SumanGupta(d!aoLcom