HomeMy WebLinkAbout07-06-2006 City Council Site Visit
AGENDA
CITY OF SARATOGA
CITY COUNCIL
SITE VISIT &
SPECIAL MEETING
JULY 6, 2006
SITE VISIT - 5:00 P.M.
BLANEY PLAZA - HIGHWAY 9 & SARATOGA-SUNNYVALE ROAD
1. Blaney Plaza Capital Improvement Project (CIP) - Value Engineering and Council
Direction
OPEN SESSION - 6:00 P.M.
SARATOGA COMMUNITY CENTER
SENIOR CENTER, 19655 ALLENDALE AVENUE
CALL MEETING TO ORDER - 6:00 P.M.
REPORT OF CITY CLERK ON POSTING OF AGENDA
(Pursuant to Gov't. Code 54954.2, the agenda for this meeting was properly posted on
June 29, 2006)
COMMUNICATIONS FROM PUBLIC
Oral Communications on Non-Al!endized Items
Any member of the public will be allowed to address the City Council for up to three (3)
minutes on matters not on this agenda. The law generally prohibits the council from
discussing or taking action on such items. However, the Council may instruct staff
accordingly regarding Oral Communications under Council Direction to Staff.
Oral Communications - Council Direction to Staff
Instruction to Staff regarding actions on current Oral Communications.
1. Allocation of One-Time Funds
Recommended Action:
Accept report and allocate funds in accordance with priority setting exercise.
ADJOURNMENT
In compliance with the Americans with Disabilities Act (ADA), if you need special assistance to participate
in this meeting, please contact the City Clerk at (408) 868-1269 or ctclerk@saratoga.ca.us. Notification
48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility
to this meeting (28 CFR 35.102-35.104 ADA Title II).
Certificate of Posing of Agenda:
I, Cathleen Boyer, City Clerk for the City of Saratoga, declare that the foregoing agenda for the meeting of
the . Co cil of the City of Saratoga was posted on June 29, 2006, at the office of the City of Saratoga,
137 7 B i al . Saratoga, CA 95070 and was available for public review at that location. The
o ava. ble on the City's website atv.'WW.saratOfEa.ca.us
day of July 2006 at Saratoga, California.
SARATOGA CITY COUNCIL
MEETING DATE: July 6,2006 AGENDA ITEM:
ORIGINATING DEPT: Administrative Svcs CITY MANAGER: k!.-./ c-/
Dave Anderson
PREPARED'Y, ~~ DEPTUEAD'~
---- . raucht & Cor M. Braucht
SUBJECT: Allocation of One -Time Funds
RECOMMENDED ACTION
Accept report and allocate funds in accordance with priority setting exercise.
REPORT SUMMARY
On May 3, 2006 during the public hearing on the FY 2006-07 operating budget, Council
requested that the allocation of one-time funds be addressed at a separate meeting and not be
included in the FY 2006-07 budget process.
There are three unique one time sources of revenue discussed in this section. The first is from
the State of California and is a repayment of the VLF fee distribution to the city that was
suspended for the months of Aug-Oct in FY 2003-04; $516,900. The second is a staggered
repayment by the State of California in the amount of $260, I 00 per year in both FY 2005-06 and
FY 2006-07 that was "borrowed" from the cities and referred to as ERAF ill Deduction. The
third source of one time revenues is from the Association of Bay Area Governments (ABAG) for
reimbursement of statutory disability payments from 1989 to 2005, with interest earnings in the
amount of $176,400.
Source of One-Time Funds:
FY 2005-06 One Time State VLF Reimbursement
FY 2006-07 State Repayment of "Take-Away"
ABAG Workers Compensation Settlement
Total
516,900
520,200
176,400
1,213,500
As shown in the following table, $ 322,600 of these one time funds are recommended to be
allocated to one time reserves, and prior City obligations. An allocation of$260,100 to the
Economic Reserve for Uncertainty would restore the balance to $1,500,000. Using $65,200 to
set up a retiree's medical benefit account would bring the account current as of June 30, 2006.
Allocation to Reserves and Trust Account
One Time source of Funds
Less:
Restore Economic Reserve for Uncertainty to $1,500,000
Fund Retiree's Medical Benefit Account for FY 2001-2006
Remaining One Time Funds
1,213,500
(260,100)
(62,500)
890,900
With no action on the part of Council the remaining balance of $890,900 would be added to the
General Fund undesignated fund balance.
PROCESS
Staff recommends that Council take the follow steps to determine the allocation of one-time
funds:
1. Accept Public Testimony
2. Record Request for Funds From the Public
3. Council Questions/Discussion
4. Council Generated Items
5. Priority Setting Exercise (dot voting)
6. Threshold Determination
7. Conclusion
FISCAL IMPACTS
Dependent upon direction from City Council.
CONSEQUENCES OF NOT FOLLOWING RECOMMENDED ACTION
Funds will default to the General Fund undesignated fund balance.
ALTERNATIVE ACTION
N/A
FOLLOW UP ACTION
N/A
ADVERTISING, NOTICING AND PUBLIC CONTACT
Posting of the agenda.
ATTACHMENTS
None