HomeMy WebLinkAboutCity Council Resolution 06-015RESOLUTION NO 06-015
RESOLUTION OF THE CITY OF SARATOGA
ADOPTING A RISK MANAGEMENT POLICY
WHEREAS, the City of Saratoga ("City") is a member of the Association of Bay
Area Governments Plan; and
WHEREAS, it is recommended that a Risk Management Policy be established in
order to accomplish certain goals; and
WHEREAS, it is the intention of the City to provide a safe environment in which
its residents, visitors, and employees live and work.
NOW, THEREFORE, the City of Saratoga resolves as follows:
Public interest requires the City of Saratoga to adopt a Risk Management Policy.
2. The City Council of the City of Saratoga hereby adopts a Risk Management
Policy to preserve its human, physical, and financial resources from the risk of
catastrophic loss.
The above and forgoing resolution was passed and adopted by the Saratoga City Council
at a regular meeting held on the 1 s` day of March, 2006, by the following vote:
AYES: Councilmembers Kathleen King, Nick Streit, Ann Waltonsmith,
Vice Mayor Aileen Kao, Mayor Norman Kline
NOES: None
ABSENT: None
ABSTAIN: None
an Kline, Mayor
CITY OF SARATOGA
Policy Concerning Risk Management
1.0 GOALS
1.1 Reduce the risk of loss.
1.2 Apply responsive claims management techniques to losses that do occur.
1.3 Protect the City finances from catastrophic losses, or an annual accumulation of
losses that would cause financial hardship.
2.0 POLICIES
2.1 Overall responsibility for risk management lies with the City Manager or his/her
designee. However, risk management is the responsibility of each City employee,
consultant, and elected official.
The City Clerk is responsible for performing the duties of Risk Manager for the
City. S/he will be the City's liaison with the Association of Bay Area
Goverrunents Plan (ABAG PLAN) and its claims administration program.
2.3 Risk Management is a systematic process aimed at identifying, measuring and
controlling loss exposures. In accordance with the City's Injury Illness
Prevention Program (IIPP), the Risk Manager will implement aCity-wide hazard
identification system to quickly identify hazardous conditions and effect repairs.
All employees are encouraged to notify their supervisor, department head, and/or
the Risk Manager of any condition that may expose someone to injury or damage.
2.4 Risk Management includes a responsive claims administration system. The Risk
Manager will review all incident reports and claims, and will notify ABAG PLAN
and its adjustment firm in a timely manner of all serious accidents or claims.
Supervisors will review all accident reports, incident reports, and claims affecting
their organization, and provide timely information to the Risk Manager.
2.5 Risk Management involves the transfer of the City's risk of loss to others
whenever possible and practical. The Risk Manager and City Attorney will
periodically review and update a risk transfer process that assures the use of hold
harmless and indemnity clauses in all City agreements, contracts, teases, permits,
purchase orders and rental agreements, and the use of insurance clauses that
provide adequate protection to the City.
3.0 ACCIDENT REVIEW PROCESS
3.1 The Risk Manager will implement, review and update (as needed) an accident
review process in order to review all accidents, incidents and claims to determine
their cause, preventability, methods to prevent future occurrences, and claims and
litigation defense strategy.
4.0 SAFETY REVIEW PROCESS
4.1 In accordance with the City's IIPP, the Risk Manager will implement a safety
review process to engage City employees in discussions about safety issues and
how to make City operations safer.
5.0 INSURANCE
5.1 The City will establish self-insurance retention limits consistent with its financial
resources. The City will establish reserves on all self-insured losses to recognize
the expected future cost, and appropriate funds to cover all self-insured liabilities.