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HomeMy WebLinkAbout05-15-2002 City Council Agenda Packet3 i OPEN SESSION - 3:30 P.M. ADMINISTRATIVE CONFERENCE ROOM -13777 FRUITVALE AVENUE MAY 15, 2002 3:30 p.m. 3:35 p.m. 3:40 p.m. 3:45 p.m. 3:50 p.m. 3:55 p.m. 4:00 p.m. 4:05 p.m. 4:10 p.m. 4:15 p.m. 4:20 p.m. 4:25 p.m. 4:30 p.m. 4:35 p.m. 4:40 p.m. 4:45 p.m. 4:50 p.m. 5:55 p.m. 5:00 p.m. 5:05 p.m. 5:10 p.m. 5:15 p.m. 5:20 p.m. 5:25 p.m. 5:30 p.m. 5:35 p.m. Jason Chan Nidhi Bhat Connor Skelly Marissa Bryne Valerie Farnum Anthony Gadd Alex Seroff Prateek Tandon Kelly Burke Clinton Jang Brandon Jang Bruce Kaabipour Peter Sclavos Ted Sclavos Tanya Schillage Shruti Jayakumar Monte Malhotra Jonathan Wang Sean Nasiri Ramya Babu Stephanie Weng Deborah Wu Tami Maltiel Angela Kim Joanna Lee James Ballingall AGENDA REGULAR MEETING SARATOGA CITY COUNCIL Youth Commission Youth Commission Youth Commission Youth Commission Youth Commission Youth Commission Youth Commission Youth Commission Youth Commissiott Youth Commission Youth Commission Youth Commission Youth Commission Youth Commission Youth Commission Youth Commission Youth Commission Youth Commission Youth Commission Youth Commission Youth Commission Youth Commission Youth Commission Youth Commission Youth Commission Youth Commission CLOSED SESSION- 6:00 P.M. -ADMINISTRATIVE CONFERENCE ROOM, 13777 FRUITVALE AVENUE. • ANNOUNCEMENT OF CLOSED SESSION ITEMS CALL MEETING TO ORDER- 6:00 P.M. ARCHJVE COPY ADJOURNED TO CLOSED SESSION - 6:00 P.M. Conference With Legal Counsel -Existing Litigation (2 cases): (Government Code section 54956.9(a)) Name of case: Saratoga Fire Protection District v. City of Saratoga (Santa Claza County Superior Court No. CV-803540) Name of case: City of Saratoga v. Michael S. Costa (Santa Claza County Superior Court No. CV-806843) Conference With Real Property Negotiators (Section 5496.8): Property: 19848 Prospect Road Agency negotiator: Dave Anderson, City Manager Negotiating parties: Grace Methodist Church Under negotiation: Instructions to negotiate regarding price and terms for purchase of real property. Conference With Legal Counsel -Existing Litigation: (Government Code section 54956.9(a)) City of Saratoga v. West Valley-Mission Community College District (California Court of Appeal, Sixth Appellate District No. H022365) Conference With Legal Counsel -Existing Litigation: (Government Code section 54956.9(a)) Wu v. City of Sazatoga (Santa Claza County Superior Court No. CV-807506) REGULAR MEETING - 7:00 P.M. -CIVIC THEATER/COUNCIL CHAMBERS AT 13777 FRUITVALE AVENUE MAYOR'S REPORT ON CLOSED SESSION PLEDGE OF ALLEGIANCE ROLL CALL REPORT OF CITY CLERK ON POSTING OF AGENDA (Pursuant to Gov't. Code 54954.2, the agenda for this meeting was properly posted on May 10, 2002). 2 COMMUNICATIONS FROM COMMISSIONS & PUBLIC Oral Communications on Non-AEendized Items Any member of the public will be allowed to address the City Council for up to three (3) mirmtes on matters not on this agenda. The daw generally prohibits the council from discussing or taking action on such items. However, the Council may instruct staff accordingly regarding Oral Communications under Council Direction to Staff. Communications from Boards and Commissions None Written Communications None Oral Communications -Council Direction to Staff Instruction to Staff regazding actions on current Oral Communications. CEREMONIAL ITEMS lA. Proclamation Declazing the Month of June 2002 "Big Basin Redwoods State Pazk Centennial Celebration" Recommended action: Present proclamation. 1B. Proclamation Declazing the Week of May 19-25, 2002 "Public Works Week" Recommended action: Present proclamation. 1 C. Proclamation Declazing June 1, 2002 "National Trails Day" Recommended action: Read proclamation. CONSENT CALENDAR The Consent Calendar contains routine items of business. Items in this section will be acted in one motion, unless removed by the Mayor or a Council member. Any member of the public may speak to an item on the Consent Calendar at this time, or request the Mayor remove an item from the Consent Calendar for discussion. Public Speakers are limited to three (3) minutes. 2A. City Council Minutes - Regulaz Meeting April 17, 2002 Recommended action: Approve minutes. 2B. City Council Minutes -Adjourned Meeting May 7, 2002 • Recommended action: Approve minutes. 2C. Review of Check Register Recommended action: Approve check register. 2D. Financial Reports for the Month Ending Apri12002 Recommended action: Accept financial reports. 2E. Review Planning Commission. Action Minutes -May 8, 2002 Recommended action: Note and file. 2F. Reappointment of Jim Stallman to the Bicycle and Pedestrian Advisory Committee (BPAC) Recommended action: Approve reappointment. 2G. Claim of Zohreh Tabatabaie; Claim No. G1-05347 Recommended action: Authorize ABAG to reject claim. 2H. Claim of Nathan Henson; Claim No. GI-053437 Recommended action: Authorize ABAG to reject claim. 2I. AYSO User Agreement Recommended aCtiron: Authorize execution of agreement. 2J. Transportation Development Act (TDA) Article 3 Application for the Sazatoga Avenue Walkway Project Recommended action: Adopt resolution. 2K. Transportation Development Act (TDA) Article 3 Tier 1 Bicycle Expenditure Program Application for the Cox Avenue Railroad Crossing Project Recommended action: Adopt resolution. PUBLIC HEARINGS Ordinance Adopting Rules for Sakte Pazks Recommended action: Open public hearing; accept testimony; close public hearing; introduce the ordinance; waive the first reading. OLD BUSINESS 4. Review of Fiscal Years 2002/03 Preliminary Budget and Review Proposed Fee Structure Recommended action: Review process for 2002/03 operating budget and accept changes made to the draft annual fee schedule. 5. Presentation -Dawn Jackson, Government Affairs /PG&E Recommended action: Informational only. Arts Commission Planning Commission Parks and Recreation Commission Finance Commission Library Commission Public Safety Commission Heritage Preservation Commission Youth Commission Gateway Task Force Library Expansion Committee OTHER CITY MANAGER'S REPORT Waltonsmith Mehaffey Baker Baker Waltonsmith Streit Bogosian Mehaffey Streit Bogosian ADJOURNMENT In compliance with the Americans with Disabilities Act (ADA), if you need special assistance to participate in this meeting, please contact the City Clerk at (408) 868-1269. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting (28 CFR 35.102-35.104 ADA Title 77) V:-. ~7 % 0f x' saax ,,:!,y:^ CITY OF SARATOGA CITY COUNCIL. MEETING CALENDAR 2002 A J 6/5 Regular Meeting 6/19 Regulaz Meeting 6/25 Adjourned Meeting -Saratoga Union School District, Cupertino Union School District, Campbell Union School District, Chamber of Commerce, Arts Commission 7/3 Regulaz Meeting 7/17 Regulaz Meeting 8/7 Regular Meeting -City Manager Evaluation 8/21 Summer Recess 9/4 Regulaz Meeting 9/18 Regular Meeting 10/2 Regulaz Meeting 10/16 Regular Meeting 11/6 Regular Meeting 11/20 Regulaz Meeting 12/4 Regular Meeting 12/10 Adjourned Meeting -Council Reorganization 12/18 Regular Meeting **Please note that all meeting start at 7:00 p.m. unless otherwise posted. Regular Meetings are held in the Civic Theater, 13777 Fruitvale Avenue. Adjourned Meetings are held in the Adult Day Care Center, 19655 Allendale Avenue. • 6 SARATOGA CITY COUNCIL MEETING DATE: May 15, 2002 AGENDA PTEM: ORIGINATING DEPT: Mana r CITY MANAGER: 0~~~-, ~~1 _~L_~/ DEPT HEAD• • r 1 L~ SUBJECT: Commission Interviews for Youth Commission RECOMMENDED ACTION: That Council conduct interviews. REPORT SUMMARY: The following people have been scheduled for interviews: 3:30 p.m. Jason Chan Youth Commission 3:35 p.m. Nidhi Bhat Youth Commission 3:40 p.m. Connor Skelly Youth Commission 3:45 p.m. Marisa Bryne Youth Commission 3:50 p.m.' Valerie Farnum Youth Commission 3:55 p.m. Anthony Gadd Youth Commission 4:00 p.m. Alex Seroff Youth Commission 4:05 p.m. Prateek Tandon Youth Commission 4:10 p.m. Kelly Burke Youth Commission 4: ] 5 p.m. Clinton Jang Youth Commission 4:20 p.m. Brandon Jang Youth Commission 4:25 p.m. Bruce Kaabipour Youth Commission 4:30 p.m. Peter Sclavos Youth Commission 4:35 p.m. Ted Sclavos Youth Commission 4:40 p.m. Tanya Schillage Youth Commission 4:45 p.m. Shruti Jayakumar Youth Commission 4:50 p.m. Monte Malhotra Youth Commission 5:55 p.m. Jonathan Wang Youth Commission 5:00 p.m. Sean Nasiri Youth Commission 5:05 p.m. Ramya Babu Youth Commission 5:10 p.m. Stephanie Weng Youth Commission 5:15 p.m. Deborah Wu Youth Commission 5:20 p.m. Tami Maltiel Youth Commission 5:25 p.m. Angela Kim Youth Commission 5:25 p.m. Joanna Lee Youth Commission 5:35 p.m. James Ballingall Youth Commission There are seven (7) vacancies to be filled on the Youth Commission. James Ballingall and Valerie Farnum are both eligible for reappointment. Terms for these vacancies expire on 07/01/04. • FISCAL IMPACTS: N/A CONSEQUENCES OF NOT FOLLOWING RECOMMENDED ACTION: Appointment will not be made to the Youth Commission. ALTERNATIVE ACTION: _ ......::. . ...... .. N/A FOLLOW UP ACTIONS: Adopt resolutions and administer Oaths of Office for Youth Commission. ADVERTISING, NOTICING AND PUBLIC CONTACT: N/A • ATTACHMENTS: Attachment A -Applications of the above named applicants. Memo To: Mayor and City Council CC: Dave Anderson From: Joan Pisani Date: May 15, 2002 Subject: Youth Commission Interviews The following is a breakdown of which Youth Commissioners will remain on the Commission at the end of this school yeaz. The list shows the school they will represent and their grade level in the fall. Commissioner 02-03 School Attendine 02-03 Grade Expiration Date Michael Byrne Redwood Middle School 8"' 03 Phillip Baker Miller Middle School 8s' 03 Andy Miller Mitty High School 9`s 03 Elise Schwartz Sazatoga FTigh School 9'" 03 Elliot Onn Saratoga High School I Os' 03 Jackie Luskey Saratoga High School .. 11's 03 Ross Levin Prospect High School 12'" 03 In February 1994, the City Council approved the Youth Commission's recommendation that the Commission be limited to 12 seats maximum. Fourteen students aze on the • current Commission. The following two Commissioners aze seeking reappointment: Commissioner _._ 02-03 School Attendine 02-03 Grade • . James Ballingall.. :.-...Sazatczga:Higt}.Sphool 10th Valerie Famum Saratoga High School 11th The following students aze seeking a first time appointment: Aonlicant 02-03 School Attendine 02-03 grade Ted Sclavos Redwood Ivfiddle School 7th Sean Nasici Redwood:Middle School 8th Connor Skelly Redwood Middle School 8`h Tami Maitiel Miller Middle School 8th Prateek Tandon Monta vista High School 9'h Jason Chan Lynbrook High School 10th Alex Seroff Lynbrook High School 10'h Deborah Wu Lynbrook High School ] 0'h Brandon Jang Lynbrook High School l lm Clinton Jang Lynbrook FTigh School l hh Anthony Gadd Valley Christian FFigh School 11'h Kelly Burke Saratoga High. School 9`h Monte Malhotra Sazatoga High School 9'h Peter Sclavos Saratoga High School 9th • Tanya Schillage Sazatoga High School 9'h • Shruti Jayakumaz Saratoga High School 10t° Bruce Kaabipour _ : -: Saratoga High, School 10'~ Angela Kim Saratoga High School 10's Ramya Babu Saratoga FTigh School 11th Nidhi Bhat Saratoga High School 11's Marissa Byrne Sazatoga High School l is Joanna Lee Sazatoga High School I lm Stephanie Weng Sazatoga High School 11'" Jonathan Wang Sazatoga High School 12"' In interviewing the new applicants, the following questions might be helpful: . 1. What fundraising projects would you suggest the Youth Commission use for youth services and the Warner Hutton House Teen Center? 2. How would you advertise a Youth Commission activity at your school? 3. How would you schedule your Commission commitment often hows per month azound your current activities? 4. What aspect ofthe Commission interests you the most? For returning commissioners: 1. What contributions have you personally made to the Youth Commission this Yom? 2. Do you have any ideas for the new programs of fund-raisers for the Commission? 3. What aze your goals in serving another term on the Commission? If you have any questions, please feel free to call me at 868-1250. • - City of Saratoga Youth Commission Page 2 of 3 Youth Commissioner Responsibilities S 1. Commissioners must attend regular Youth Commission meetings scheduled for the second Tuesday of every month, 7:OOp.m. to 9:00 p.m., September through June. Three consecutive unexcused absences will restilt in termination. . 2. Each Youth Commissioner must serve on two committees -Warner Hutton Advisory -Middle School Dance MAY X 6 2002 -Public Relations -Special Events •I3igh Scholl Activities _ 3. Commissioners must recruit and involve other feces for committees, activities, fundraisers and community service projects. 4. Commissioners must establish communication lines between their secod administration, ASB and - the Youth Commission: keeping their school i~omted of all Commission activities and vice versa. 5. The Commission is responsible far funding the Warner Hutton House Teen Center through direct fundraising and grant applicxtic®s. - 6. Each commissioner is reQtrired to participate all Youth Commission sponsored activities and programs. This is appro~rimately 10 hours per month. • Questions???? Please call the Youth Commission advisor, Tarry Lowery at 408.868.1272 or email: tlow_e..n~~c saratoga.ca.us with any questions about commission activities, programs etc. For questions about the application process or interview, please call the City Clerk, Cathleen Boyer at 408.868.1269. City of Saratoga Youth Commission Application Cyan :Suyoyp A 'i4c, - 2~'aT Last Name Fast Name Middle Initial Phone Number lzzz Sc., ~~., P.v~. S1rw~L otgo~r, Address City-- . lip Code LY H0R~1t hti~ SCY/as.. o School Attending during 2002-2003 school year. -- Grade Level http://www.saretoga.ca.us/fo~rmslYC%20Applicatioahtm 4/10/2002 - City of Saratoga Youth Commission - Yage j of s `. -~ - Please list your school and community activities. (clubs, vohmteer jobs, athletics, charities) • Cl...en Ly._w.mK.. Sa~r~. iS D.+w~~,}Ps.z..: G~~~oy ~'o.n~an ~."'~ il. e. P.E cw~o. \j ~...a • Q~ 6.~,<•fi ACE ~tanle w~5 o~5eww~ VNa. sue.... 0. W.~h~~4 Mxe gyn.....- ba.n:~ •_ _ ... Which aspects of the Youth Commission ingest you? PV~E sw »tt ., e u • Please list three school and%r c~tmumty refecraces: I. T~+~,A-i 'v wt ~ S : t~ c w ~c D 2t8 ' ~`~3-I ~Mersw~. 2E3 2. ~-a...ir M...>.5 i 2.../ (!'\s~1'o • .<~yYjt~t GO Kak. 1RP /_CH ~'C•5 'L C2' SO S~ 3. kc\4 c •..,•~ - C,~sw FfFFF~___ z 5 r -4 w28 I have read the application packet and nnderstaad the commitment is 10 hours per month, in addition to the monthly meetings. I also understand I mast attend all commission meetings, activities and programs, unless e:cnsed by the chair of the commission. - s_< ~~ App icants Signature Date I understand the commitment involved with the Youth Commission and approve of my son/daughter's applying. G~ ~ S ~~ 5~~ /~z Parent/Guardian Signature http://www.saratogaca-us/forms/YC•/.20AppIication.htm Date 4/10/2002 • 5.6.02 This entire yearf have bcen searching for an activity that would fulfill my desire for a leadership role in my residential community. As a facilitator at the Bio S.I.T.E. AC.E. program at the Children's Discovery Museum,l feel i-have the necessary skills to serve as a positive role model in the community. At Bic S.I.T.E I have the opportunity to teach elementary and middle school children about the emrironmerrt and the positive steps we all must take in our respective communities to preserve it Additionally, as an alive member of the Lynbrook Policy Debate team, 1 have an ongoing and avid interest in the effects of decisioru made in all levels of government and legislature. Thus, the only component lacking is a place to enact my amtrtions and interests in civic errgagement. I am quite exerted and feel that I have found this in your organization, the City of Saratoga Youth Commission. I truly hope I will be given the opportunity to apply my skills as a member of the Youth Commission and I look forward to your response. MAY X 6 2002 City of Saratoga Youth Commission Application . _ ... - - - - - Ni~l~i M Last Name Name (gd<> -t~c.~ - c~~Z. Initial Phone Number 1~`~~l 'r'io-1c~Mn •y4-v~e. Sa~ar~i~ ~ISbI.O Address uu City Zip Code ~~~1~~ ~1~~ ~~~~ School Attending during 2 02 2003 school year. Grade Level Please list your school and wmmumty activities. (dubs, vohudeer jobs, atliletics, charities) Swiw~ Club, s~eecln a~no1 de~a~e.-4~aw,,, Oiavw, Cacs~.t SAw~o-Ylfi~y~ _ Please list three school and/or community references: ? Mgrv~ McC~tl ~ bead ~ 0-4 VolUVCte~e+r Se.`cVicLs @ Ca •S • ~Yosu~-tm~l 3. Wn~,L~i ~~n~l. o1o~v-tiit•'w ~olnnvwisSiov-2~ I have read the application packet and understand thecommitment is 10 hours per month, in addition to the monthly meetings. ~ tdso understand I must attend all comq}ission meetin ,activities and programs, unless excused by the chair of the commis ion. ' ~~ ~ le oz Applicants Signature Date I understand the commitment involved with the Youth Commission and approve of my soa/daught .app ' ~ o / OG o z. ParenUGuardian Signature Date Which aspects of the Youth Commission interest you? APR 19 2001 ~~ ~ ~ CD<-n ©r' Last Name First Name L-- IVfiddk Initial LO Z~~ Sare~.T~uo.. V sa'o- ~i'I; ~~ Address -- City n ~ School Attending during 2002 2003 sc}wol year. Please list your schonol and community activities.l(clubs, vohrriteer jobs, ~1.,aTJ ~S~'Jaoc~ cp.,~c~1,.ZC-caJh~,,,, v~c~'H?ng be Which aspects of the Youth Commission interest you? ~~~ ~~ -~G,3b Ph~on`e Number "-,~^~ ~~ ~~ S Grade bevel os, charities) ~1tdt;k ~I ~ ~ ~.~ o-~ • ^ob 0. So. rin 0,)[" CwrVhJn: fj:~' Z'~Je btQn ;'~ S('ao~esk COJro~ t ;,,~ ~'~ ` g~~~ ~~ L owP ~`~F. T a d9 vna,Q~ of ~i~.e~ ot!-;s;~~es c.~ ~d- wo~~ c~ Please list three school and/o/r'community ref9erences:.~;,~ ~ e(gnn: re `~.,~,~• 1. /1?f ~/iCt/~ ~rT-/~r~L~JO~~~ C,L7/C TPGtLLiP/ ~'67~-30y,Z~ 2. nh Lie meM /,,l ii/~1r ~~ gin i~ IJ, r..~r,~ ~2s-39.sT> 3. 7~ri TiT, ~.s 0 t/B./S '_ ,~r~ : r}~l~ ~ny r.! ~(~ ~" - 9 7~OS I have read the application packet and understand thrcommitment is 10 hours per month, in addition to the monthly meetings: X duo understand I must attend aR comq'iasion meetings, activities and progrxma, anlesa ezcused by the chair of the commission. ' ~' __ ~,, Ci~ii~'fi ~~~.~ - --9-11 b~[`72 Applicants SigoaUUe - D~ '~ I understand the commitmwt invalvcd with the Youth Commission and approve of my soN//d/a~)u~}gh/ter'a aPP~//&~ .. /J/~ Parem/Gvardian Signature - Dom, City. of Saratoga .~ Youth Commission Application APR 2 5 2002 ~~irne ari~Sa ~ C~~ gc~~- ~- I,ast ame First Name Middle Initial Phone Number Address i ~ .~ ~? ~ school Attending ' iug 2002-200 school year. Please list yow school and community activities. (clubs, !~~ SCCC2~~, ~~~ ~= (~. Which aspects of the Youth Commission .City Zip-Code II trade Level durir~ 2QU~~, 200 ~h601 vohmteer jobs, atliletics, than es) ~~{d~~ cavlnca I have read the application packet and understand thecommitment is 10 hours per month, in addition to the monthly meetings. ~ Nso understand I must attend all commission meetings, activities and pro ams, unless excused by the chair of the commission. ~1 Co 02 p ' ants Signature Date I understand the commitmenYinvolved with the Youth Commission and approve of my ;. r a lying... - _. • ~ ~~ arent/Guardian Signature -, Date ~~ hc~cl;~ey, ~ Uc~ss rep, -~o~ City of Saratoga Youth Commission Application - _ - ~ ~-` P_ Last Name First Middle hutiat ~G2~ 1 a Palo~a ~Qara?o4~. Address --- City • School Attending during 2002 2003 school year. ~[o~ 7ul ~ r ~ Phone Number 450"7 u Zip Code ~~ Grade Lever Please list your school and community activities. (clubs, vohmteer jobs, athletics, charities) Which aspects of the Youth. Commission interest you? l-(' r a~pointP l-am in~er,RC~Pid in cf~nhhujv,er~e chg~~r ;-ran L1F fhe S'~ i'a l Eyai~FS Ce v~.e'}~rc as ~// a,f c~rn~rdi nyLl~ ~s ec i; v~h~.rj a..~el lx~ci~rvt~ c%nn o~(,~Qa' on ~-h¢ t-ommissegh Please list three school and/or community references: k38z • 2. ~~l1L11ny~ov~ 1\)c~l~ ~p~_NOIIoW R~v-kfi"Lo0 27]-5054 3. ~~1au~re~~~ ~hz~~~ CCD [~~rirtor, Sr~[r~KQc~vt CY~vrcin R'fn~-~53~ I have read the application packet and understand t6rcommitment is 10 hours per month, in addition to the monthly meetings. ~ ipso understand I must attend all commission meetings, activities and programs, unless ezcused by the chair of the commission. VGt.Qeitc2 ~ Favn.urti.~ 5~Z~o2 Applicants Signature Date I understand the commitment involved with the Youth Commission and approve of my son/daughter's applying. Signature s~~oL Date ZUOtt~en~. Ha~-{ollot.~ [~avk+2oo ~Cre~-1 Nea~~' ,~{~url'h -Tea.Cher~c A~,G{~ • Address -- UCity i /~ ,~-,. r,Z-hah J.~-S . l1 l'`i 9So7 0 .. Zip Code // School Att~ding during 2002-2003 school year. Crrade Level _ :. .. - -p .... - _.:.._. Please list your school aad community activities. (clubs, vohmteer jobs, athletics, charities) f~rrai~Fc.~ "rovfniS - - Please list three school and/or community references: I. 'Pain am ~ Jn~r` ~a.~r qQ 6- ~ 141 2~ Turku r„~d Sfie~~ ~fc,,G,s X79-5/yS 3_~~,i~ 'co~~ ag6-a~~~ I Gave read the application packet and understand thewmmitment is 10 hours per monffi, in addition to the monthly meetings. )( ahw understand I mast attend all wmq-ission , meetings, activities and programs, unless escused by the chair of the commission. Applicants Slgoature Date I understand the commitment involved with the Youth Commission and approve of my soddaughter's aPP~g~ ~~-~ `.• - _ Which aspects of the Youth Commission interest you? . -. City of Saratoga Youth COmmiccion Page 2 of 3 applicants wt71 be appointed. • MAR 2 1 2002 Youth Commissioner Responsibilities 1. Commissioners must attend regular Youth Commission meetings scheduled for the second Tuesday of every month, 7:OOp.m. to 9:00 p.m., September through June. Three consecutive unexcused absences will resuh in termination. 2. Each Youth Commissioner must serve on two committees • Warner Hutton Advisory •Middle School Dative •Public Relations ~ - •Special Evetrts •High School Activities 3. Commissioners must recruit and involve other teems for committees, activities, fundraisers and community service projects. 4. Commissioners must establish communication lines. between their school administration, ASB and the Youth Commission: keeping their schoolinfor~d of all Commission activities and vice versa. 5. The Commission is responstbie for funding the Warner Hutton House Teen Center through direct fundraising and grant applications. 6. Each commissioner is required to participate all Youth Commission sponsored activities and programs. This is approximately 10 ho~us per month. Questions???? Please call the Youth Commission advisor, Taffy Lowery at 408.868.1272 or email: tlowerv(~sarato a.ca.us with any questions about commission activities, programs etc. For questions about the application process or interview, please call the City Clerk, Cathleen Boyer at 408.868.1269. City of Saratoga Youth Commission Application SL~a~r A~~~x ~ 40~-252-9~~~ Last Name First Narne Middle Initial Phone Number Zoo~o s~~ c~vLL w~-y s,4~ro~~ ~~o >~ Address City Zip Code http:!/www.Saratoga.ca.us/forms/YC•~o20App1ication.Mm _ 3/17/02 _ ,, City of Saratoga Youth Commission ~.YM3~oax N1r~aN sc~oat, School Attending during 2002-2003 school year. Page 3 of 3 Grade Level Please list three school and/or community references: 2. V/At' NI VIII~IV ~ -/4~- I'(15~1 3. IV ~1 ~ I - 'L. ~- `t'~ I Gave read he application packet and understand the commitment is 10 hours per month, in addition to the monthly meetings. I aLco understand I must attend all commission meetings, activities and programs, unless excused by the chair of the commission. ~E~CZs"il~C~/l ~.(~~ C~3~19~0~ Applicants Signature Date I understand the commitment involved with the Youth Commission and approve of my sou/daughter's applying. Pazent/Guazdian Signature 3~1~(~~ , Date http://www.Saratoga.ca.us/forms/YC%20Applicationhtm 3/17102 Please list your school and community activities. (clubs, volunteer jobs, athletics, charities) Which aspects of the Youth Commission interest you? City of Saratoga Youth Commission Application TANDON PRATEEK . 1t~4~~Y~_:. MAY 3 2002 CITY OF SARATOGA (408}253-2900 last Name First Name Middle Initial Phone Number 21192 Maria Lane Saratoga 95070 City Zip Code Mnnta Vista High School School Attending during 2002.2003 school year. t.rrade 9 (2002-2003) Grade Level Please list your school and community activities. (clubs, volunteer jobs, athletics, charities) * Volunteer at Lend A Helping Paw, the Kennedy Middle School service club - * Two time Editor-in-Chief of the Pawpurri, tbe ICemtedy school newspaper * Music lessons in clarinet and triano * Piay AYSO soccer in the fall and terutis at Saivano's Tennis Academy year round Which aspects of the Youth Commission interest you? * Assist in rneserving the Warner Hutton House as a teen center and oreanize community dances * Volunteer my knowledge of web programming to mairrtain the Saratoga Teen web pace. * Using my strove commL»ication slams establish an effective link with Monta Vista figh School * Overall, want to help make Saratr~ga a better place for its citizens as well as enhance my understanding of the community as a whole. Please list three school and/or community references: 1. Mrs. Carol Enos - Village H 8`~ grade Social Studies teacher at Kennedy (408}253-1528 2. Mrs. Joan liowersock - Journalism and Art teacher at Kennedy (408}253-1528 3. Dr. Bonita Jayakar -family friend (650969-?422 I have read the application packet and understand the commitment is 10 hours per month, in addition to the monthly meetiaga, I also nnderatand I mnsi attend all commission meetings, ' activities and programs, unless excused by the chair of the commission, F is~h 5/o z (o Z Applicants Signature Date I understand the commitment involved with the Youth Commission and approve of my son/dan is apply' - ~OZ O Z- Par Date ,,~ ;1i y• rti = - City of Saratoga Youth Commission Applicatlgn..~.>:. Su~ke ~Keil~ N RECEIVED MAY 6 2002 .... _ CITY OF SARATOGA Last Name First Name Middle hutial !~1-17D YJood~+ew Land, ~.rafo Address Ya-~'c School Attending City )D 1 2002-2003 School year. (~og)Sb7- ~5'9-S Phone Number : q50 ~a . Zip Code ~~ Grade Level Please list your school and community activities. (clubs, volu~eer jobs, athletics, charities) Which aspects of the Youth Commission interest you? ~p e at--~ a c hed ncc.c~e~-. Please list three school andlor community references: 1. ~SPP ~+-+rc~_hP~ , Z. 3. I Gave read the application packet and understand the commitment is 10 hours per month, in addition to the monthly meetings. I also understand I must attend all commission meetings, activities and programs, unless ezcused by the chair of the commission. ' ~C~,r,~ '13~.r~r~2, s/4/oa Applican ignature Date I understand the commitment invoh+ed with the Youth Commission and approve of my son/ ghter's applyin ~~ Par Guardian Signature _ _ _ Date - - City Of Saratoga "` - Youth Commission Application Please list your school and community activities (clubs, volunteer jobs, athletics, charities, etc.) Myschool and community activities include the National Charity League, where we help the poor, elderly, and others in need of assistance. I was on the Redwood Volleyball team, and was an actor and backstage crew in the Redwood musical Oliver. I take a jazz dance class, play piano, play the hand bells and attend confirmation at my church, and have taken a sewing class for six years. I was the Redwood Historian in 7`h grade, and the Redwood Secretary in 8"' grade. I am also on the Redwood Middle School Task Force, where we are helping to make Redwood a better learning environment for the students, families, teachers, and staff. Which aspects of the Youth Commission interest you? I enjoy helping to plan activities within the community, like fundraisers, dances, and more. I enjoy not only the planning of an activity, but also the promoting, advertising, attending, informing, and decorating. I like taking Leadership positions, and feel I am responsible to get them done. I will do my best to help inform the schools, and community of all upcoming activities. I can also help to make decisions from all the different areas I can help represent. Please list three school and/or community references. 1. Mrs. Beth Polito- Redwood Vice Principal 2. Mr. Joe Christie- Redwood Teacher , 3. Mrs. Linda Frazier- Sewing Instructor and Friend ' .. ;. .~ uC x1'4'n£~1.'~cw~. , I JTye`!V "Kiy 'a W".-. - Y F ."`sy~ ..z - -' -c- _ __ _, - , ~. - RECEIVED City of Saratoga _ __ - MAY 6 2002 Youth Commission Application ~ - -.:.:~ - cirr of sr~w-7oca 1L~ ~1 ~, C ~ ~ V~~r~Y1` - _ (40g) Zc7 - gcQ4~ last Name First Name Mtddle Initial Phone Number 12ZC~0 M. ~1P r Q yp.vx~e ~aa~n~.t~ ca,. q ~O"70 Address ,City Zip Code L~,v~hr~,ok ~;~~ s~.~t~~l . - ~ o School Attending during 200 -2003 sebcwl year. Grade I,eve! Please list your school and community activities. (clubs, vohmteer jobs, athletics, charities) ~~nhrr ~G \)O.y'ci~v'~'ov..~~c TPr~v~n~ r. b.rcc,\C CnPC~c~r~ i.v~-~ ~e.~--~c.~. ~~c>_v~n C=t-r,tp,,~, ~•r~A /at.u2\~nry ~c.ric•v^ \~C~li~v~-h~2~' Which aspects1of the Youth Commission interest you? A ~ ti YPl v CI ~ SC l tC«~~ ~ "tA'(1['~ YES ~ V \ V~Q CC [~VY1ri1t Iy11 ~r i Sc: tc~ S , I~1GN~~ Y~Ct /i~'K~ - P"~"~Ci~~~G~lr~q r>vt t +~ttiPlno~~^~ (X lnl\~'1 ~Sfi xi~1n~CQYf1~ QC~C 1~}~ ~ . 1Y'~'tn~^nV~J1C] ~c~. ~avrcEc~o~ Cr--tYY~wt~~tn~-h~-4-hY~i~~n1n }OCrtce C~ C~(G Ukit~Yl, Please list three school and/or community references: 1 Mr. N z.~ C Wor\~ 1-1i~~_ ~r ~~~ (!+Oti~) ?t~~,- ~~~L I have read the application packet and understand the commitment is 10 hours per month, in addition to the monthly meetings. )< tdao understand I must attend all commission meetings, activities and programs, nnlesa ezcused by the chair of the commission. "'%~ Applicants Signature Date I understand the commitment involved with the Youth Commission and approve of my son/dau titer's applyin Parent/Guardian Si _ Dom' ~:'~ Clinton fang 12200 lvfiner Avenue . ° , , - . , , „ ..-~, .: ~_, ~ =Saratoga; California 95070 (408) 252- 9598 testic@yahoo.com Career Objective To study and major ut poldical science. • Education _ 2000 -Present Lynbrook High School ,San Jose, California. • Honors 2001: Lynbrook Scholar Athlete 2001: Received high honors in Biology on the Golden State Examination 2001: Received hors in Spanish on the Golden State Examination 2001: State of California Governor's Scholars Award 2000 - 2001: 4.00 GPA (unweighted) 2001- 2002: 4.00 GPA (unweighted) 2002: Certificate of Merit Leve18 (Piano) • Leadership 2000 National Forensic Consortium (Summer Speech and Debate at Stanford University, California) • School Clubs 2000 -Present Member of Lynbrook Speech and Debate • Community Services 2000 =Present Vohmteer hospital work at the Stanford Hospital. • Athletics 2000 -Present Lynbrook Varsity Tennis Team RECEIVED -f ' ~ MAY 6 2002 City of Saratoga - ciTV of s~ATOCn Youth Commission Application Jam.. ~: Bytiar~l n (408) 252"i59 R Last ame First Name Middle initial PphoneN,umber l2.zCC ~r~IPY AVP_. - Snrv:~eo ~ ~ I~~V . Address Cit}~ Zip Code Lvr,1-,~~,-~, ~~1, Sd.eek i0 School Attending during 2002-2003 school year. Grade Level Please list your school and community activities. (clubs, volunteer jobs, athletics, charities) Lyv~loreok So~oori, a.~ 1~Q~w.i'e_ ~ L~nb~rook Voerstky Tenn' 7eu~., . ,~'1'wn~erd AUYi~~w/`~ JJv-tor Volun~ee y ,~iuvw. Please list three school and/or community references: l M„ glo,sclnke c aster-t;s-rrsl ('to~366=172Z ~1r_~Q-(-E (h)orlrl ~s~f'o~u~ (40B) ~66-i726 3 Ms. 5mi+h (Stoh~ord {Wxiltoy„ Pre_c~rl?~+-1•~ (650) 3Z6-OIS~j I have read the application packet and understand thccommitment is 10 hours per mouth, in addition to the monthly meetings. )< Jdso understand I must attend all comq~ission meetings, activities and programs, unless ezcused by the chair of the commission. , ~i--~-- ~-..,- 5- s- oz Applicants Signature Date - I understand the commitment involved with the Youth Commission and approve of my son/daughter's applying. ~ 5-5-0 2 Parent/Guardian Si tore Date Which aspects of the Youth Commission interest you? i Brandon fang l2zoo Miller Avenue - ' ' ,° :.. - :Saratoga, California 95070 (408) 252- 9598 testlb@hotmarl.com Career Objective To study and practice civil laws - • Education 2000 -Present Lynbrook High School ,San Jose, California. • Honors 2001 Lynbrook Scholar Athlete 2001 Invitation to Califorva Music Teachers Association Festivals Recital in San Jose. 2001 Received high honors in Biology on the Golden State Examination 2001 Received honors in Spanish on the Golden State Examination 2001 Mr. Neff s ITstory Drama Productions Top 5 Actors Award - 2001 State of California Governor's Scholars Award 2001 - 2002 _ 4.0/4.0 GPA unweighted 2002 Certificate of Merit Level Eight in piano • Leadership 2000 National Forens~ Consortium (Summer Speech a~ - Debate at Stanford University, California) • School Clnbs 2000 -Present Member of Lynbrook Speech and Debate • Community Services 2000 - Ptesent Vohmteer hospital work at the Stanford Hospital • Athletics 2000 -Present Lynbrook Varsity Tennis Team -~ ~ Page 2 ~ 3 >;_~~:~ '^ ~~ City of Saratoga Youth Commission ~-~ ~ ~ _ - Youth Commissioner Responsibilities _ _ -.- ._ i 1. Commissioners must attend Youth Commission meetings sdteduled for the sxond Tuesday of every masttit, 7:OOpm. to 9:00 pm., September thtnugh June. Three cwoseattive • - unexcatsed absences will result in tettninatiem. _ .-- -- _ 2. Each Youth t~ommissioner must.serve ~ two committees-- - ~- _ - RECEIVED •warnerHutOonAdvisory - _ -Meddle School Dance _, -MAY 6 2002 -Public Relations " _ -- _ CITY OF SARATOGA •Specia] Events _ •Hr$h school Activities _ 3. Commissioners must i~ruit and involve other tens far committees, activities, fundraisers and - community serviceprojects. -: - - 4. Commissioners must establiab ebmmumcatio~n lines between their school administration, ASB and the Youth Commissia~n: keeping their school informed of all Ca~mmission activities and vice versa. _ 5. The Commission is respa~nsible fa finding the Warner Hutton House Tees Center through direct fundraising and grant applications., . - -_ 6. Each commissioner is required to participate.all Youth Commission sponsored activities and programs. This is approximately 10 hours per month. - _ _ Questions???~ Please call the Youth Commission advisor, Taffy Lowery at 408.868.122 or email: tiowery~a,saratoga.ca.us with any questions abort commission activities, programs etc. For questions about the application process or interview, please call the City Cleric, Cathleen Boyer at 408.868.1269. - City of Saratoga Youth Commission Application kkat~PO~ne RRUt~ (uo41461-1D~17 Last Name Fust Name Ivliddle Initial Phone Nnmber 8910 hl&te LT S '('DGI} g3'D70 Address -, ..::.:.,.. -... ..- _ .City lip Code SARe4aca llSsN ScNtd:.~~_,. ~ School Attending dining 2002-2003 school year. http:/lwww.satatoga.ca.us/forms/XC%20Applicxti~.htm - -caade Level ,, 4/10/2002 ~' Youth Cammiss<m <~ ~ ._ Page 3 of 3 _ . h ~~ ~~ • _... _... ~ __. _, .__u ._. _.. _, Please list yow school and community activities. (dubsvotaatea'jnbs, athletics, d~arities) ~erec~eJ = MBiM17Fr BF W~$L ~4leskruA. ASSeuwlcbA e~ Celmr) ..Jfo4AK1Yu~.wl fw..ld.F (1r_~ fy++l ~'JArI • '~.l ih ha)r~ u~= p~i'riidwt ~ eL~ lvrs ' t4.s4 ~ e4~ R•t ~ C wl~ Vdu JUi --r ~~ al UrJ,I. Utll ~ Blue ~ iH ~ uw.D : Je~u..4ta r'rCtrrey us::~a....L ~e~.-i, u1 0.dw,l IN'l)k S~ D~av , ~ Q`fSa s«~.r~,~.,.r r CifSR s.rc.r~r+sr•+ber oG Sc4no1 Soccer > _. Which aspects of the Youth Commission interest you? Sec aN'atte~l ' 3- I~r DA.+ Mc~riJe ~ uoal Q6'~ -3k (1 x 3!4 Qa,n, Mc.B.td~Ca Ssra.~..1~.scT I have read the application padres and anderstand the commitment is 10 boars per month, in addition to the monthly meetings. I also anderatand I meat attend all commission meetings, activities and programs, anlesa escaaed by the chair of the commission. ~...,~ ~..ir- A/ln,r ~/ 2va,8 Applicants Signature Date I understand thecommitment-involved widr the Yoath Commission and approve of my son daughter's app ' ~~ ~ 2ooz Parent/Guardian Signature Date ,~ httpJ/www.Saratoga.ca.us/formslYC/.20Application.htm a~lonooa Please list three school and/or community references: _ City of Saratoga Youth Commission There are many aspects of the. Saratoga Youth Commission which interest me. Being a member of the WASC (Western Association of . Schools and Colleges) team at Saratoga High School, I strive to understand the thoughts and feelings of our community by collecting and administering surveys about subjects from stress to diversity. While attending Redwood Middle School, I was elected president of the school and given two awards: the Association of California School Administrators Student Leader of the Year award for 2000-2001 and the Optimist Club of Saratoga Service Award. i am also currently the president of the freshman class of Saratoga High School. One of the requirements of being class president is to raise money, and I have helped raise over $3000. Being a referee and assistant coach for middle school soccer players, I will promote community service and involvement in recreational activities. To plan, promote, and participate in service, education, and recreation for youth and teens, I would like to use my position on the Youth Commission to explore more possible activities which I could help start through the city council. ,~ -. _ " ~ ~.~ .. - - - : _ ~ City of Saratoga __ - _ Youth Cominisslon Application =~ n.\~rt hn~~.~hu.~rekl f.~b~~~~-:'I~,~Sle:e~ba.~~(~t~alv'r.l,~t,_~~1a.N:~R~, Which aspects oFthe Youth Commission interest you? 0. '~3.. a ho t ~pf ~,'('e '~ U;,Si V1~ SS i t.plrlWlM,i~i ~ w- t (`CC . Piease list three/s'chool and/or community refereAnces:1 ! 1 1•cTarnP.S l .nnn ~~1.1eec` 1'~~~ll~P ~O{ -~'Z~~ d r'ai~,. GL W1t: N~t°.S'~n ~. ~,~ skilE. 2. U~~~ ~\ ~f1 I-I.O ~~ Y1~10.t1 ~ \\ t t ~ ~ \ t 3.(.url-~M~a \lnAnl- ( 1t tl tl t' 1 I have read the application packet and nnderatand thrcommitment is 10 hours per month, in addition to the monthly meetings: j ltlso anderatand I meat attend all comq'iasion ; . meetings, activities and programs, anleas e:cosed by the chair otthe commission. ~~' ~: ~.~ ~c.Qcc~ --- -~- y -zO o z. Applicants sigoatue - Hate - I understand the commitment involved with the Youth Commission and approve of my - son/daughter'a aPP~& - ,, ._ _ ,~ Parem/ Signature Date - _' - i ~~ . S • City of Saratoga - - _ Youth Commission Application _ --- - ~- -- ` - - ~~R Q ~ 2002 Scluves ~viQ - A. ('p¢1-87z-E3oo last Name First Name -. Middle hutial Phone Number Address a"e~o Code _. _.. R~w~«SL n'.ISQP Sc~.el ~ School Attemimg duriug 2002 2003 sdioot year. .. Grade Level Please list yow school and commumity activities. (chtbs, vohmteer jobs, athletics, charities) ReAwe.R `J~n~ Cec.nc,%lfisfn~~~,n~ Cross G~.nac cvxHntb 1x61ae~6 11 g-Te.,m Trn(wLk a.nrQ ~'al~-lPwm el loi.(' w fi~.#Me, Gen»rta.n:du f3b.11.. ~ri~e.i c-.r3er ~n'~{:4..»eA•s ~/oodt..e'~Yx~n n~ ~'OI~J¢f~ ~ .~o o ~+en ~~.nQP.isv ~oed:e: ~yd'~ NJ~ bws4u.#1o>ll {twm rn e~» r~ . yo~„n~taf ~b.~s~1'~`~.~ot eF /~/J~ v.nr /a.n5e • Please list three school and/or community references: t. F32~1, Po~i~O-RQR,.,o.a y~u.-Qcinuf4l ` 2._57. C~7wrnG,o-,v+-Re~woe9--Co~..(~se~or 3. Jo.Sori l~oberksev~-(~"~+ 6r~ Scianc~ T..c~na.! I have read the application packet and understand the'commitmmt is 10 hours per month, in addition to the monthly meetings. X also mderatand)E must attend all com~pission ,, meetings, actnivities and programs, unless excused by the chair of the commission. ;'~ Applicants Sigttatwe Ike '" I understand the commihnent involved with the Yonth Commission and approve of my _ so/N~~daughter's aPP~fr - /~ .r...~.c~ . ~ - i I - o z Pazem/ dian Signature _ Da#n Which aspects of the Youth Commission interest you? City of Saratoga , Youth Commission ApplicationY~"~ `M~sS~~ with h2.lp Last Name 1 ~(d-1h 'Fa2Q~"~Uk 1~.'CY~ ~ Csid~bS Address City School Attending during 2002-2003 school year. Please list yow school and community activities. I have read the application packet and understand thecommitment is 10 hours per month, in addition to the monthly meetings. ~ also understand I must attend all commission meetings, activities and programs, Mess ezcused by the chair of the commission. , ; <~~~y1~ ~~~~~~ S U2 Applicants Signature Date Name >/ucr~l~i~--305 Phone Number q5p.~~ Zip Code Grade Level athletics, charities) Ch~C~~~ a~ g2.~hr'C~ i~~ c "!~"" co1c2g2ji~~ I understand the commitment involved with the Youth Gommissioa and approve of my son/daug tax's applying. Parent/Guardtan Signature ~ Date Which aspects of the Youth Commission interest you? Please list three school and/or community references: ,,; RECEIVED City of Saratoga MAY 3 2002 Youth Commission Application cirY of sa~urooA .I/~~n0lklntiyla+( SV1Y~nti C4ok~ ~4-I ft183 bast nine First Name Middle Initial Phone Number 1zA4I pletce R.d sOtra'rr7Aal g~o~~ Address City Zip Code _ .. _ .~gr N%~Y~ Srl~pt~i f0 School Attending during 2002-2003 school year. . _ Grade Level Please list your school and community activities. (clubs, volunteer jobs, athletics, charities) T aYVI a Y11QWiV,~1' of 8-M11U SLI10Dl's =-1diAYI Club CSFi Habitat ~b/ lfUn~hit n ahd lx+dwtivltovt 2 am alb iN V~urNAlis~n a-t~ "'~iUDrK fir -the niu~~sran~rr next Sc~ool libr(^rN. Which aspects of the Youth Commission interest you? Please list three school and/or community references: l Mr "fin12Y- ~10-nrrtAliswl i~GtcllQ+f (M7(; )~b"I -3411 2x+ ~~.~ a N1r C~-a1aU- !,i-~rAriA~ at Saraioua~ln ~rt'1o~1 (4oE;> g~~-~ n Px+ anti T s. Mc. ~p~i - tpnhiS C~rh f~4n~~ ~~~-34ii vx+. 3~ti I have read. the application packet and understand thrcommitment is 10 hours per month, in addition to the monthly meetings. ~ ttLco understand I must attend all commission meetings, activities and programs, unless encased by the chair of the commission. , _,~~~yurnh, 4-/3v/a~ Applicants Signa e D to e I understand the commitment involved with the Youth Commission and approve of my son/ ughter's applying. . ~~ - ~ 3 0 ~ Pazent/Guazdian Si a Date Z G1Wt V~ IvI~PrQtfPd ivt -I{•tt Gtsop~r.~ aF ~Fundraiaih~~ artd oraarti~inti activities. applicants will be appointed. •Warner Hutton Advisory •Middle School Dance •Public Relations •Special Events •High School Activities. community service projects. direct fundraising and grant applications. Questions???? Please call the Youth Commission advisor, Taffy Lowery at 408.868.1272 or email: tlo«cr}°ri;sara[oga.cs.us with any questions about commission activities, programs etc. For questions about the application process or interview, please call the City Clerk, Cathleen Boyer at 408.868.1269. City of Saratoga Youth Commission Youth Commissioner Responsibilities ~ a Commissioners must•attend regular Youth Commission meetings scheduled for the~se~ond Tuesday of every month, 7:OOp.m. to 9:00 p.m., September through June. Thre~c~nsecutive unexcused absences will result in termination. tips 2. Each Youth Commissioner must serve on two committees 3. Commissioners must recruit and involve other teens for committees, activities, fundraisers and 4. Commissioners must establish communication lines between their school administration, ASB and the Youth Commission: keeping their school informed of all Commission activities and vice versa. 5. The Commission is responsible for funding the Warner Hutton House Teen Center through 6. Each commissioner is required to participate all Youth Commission sponsored activities and programs. This is approximately 10 hours per month. City of Saratoga Youth Commission Application Page 2 of 3 I `~ IQ I Y1rlYr1 I Vlh. (I k ~\ Last Name First Name Middle Initial Address City _~~~~5-Hl~u Phone Number Q~0-7G Zip Code http://www.Saratoga.ca.us/forms/YC%20Application.htm 4/28/02 City of Sazatoga Youth Commission School Attending during 2002-2003 school yeaz Page 3 of 3 9~' Grade Level Please list your school and community activities. (clubs, volunteer jobs, athletics, chanties) VP~I l.f f~}f,P.r ~1h1n5- ,110. er t-0.01N rAl7/YIC~tlndn~/-ItN~.i,ian 7c~tl~ ~tWc.r.i~. ~1'hkncs° Schvef b~tskrM~ll~nc{ lenn,s ~crni k~r~,k Clubs. Mate, ~~ie,,~ ~Jcr~s~s- P~c,n~, ~~iari hey- Schccf ~undfa~Sers Which aspects of the Youth Commission interest you? Please list three school and/or community references: Applicants Signature ~- ~ -V2 Date 1 understand the commitment involved with the Youth Commission and approve of my son/daughter's ap ng. Parent/Guardian Signature Date http://www.sazatoga.ca.us/forms/YC%20Application.htm 4/28/02 [ have read the application packet and understand the commitment is 10 hours per month, in addition to the monthly meetings. I also understand I must attend all coromission meetings, activities and programs, unless excused by the chair of the commission. ;~ City of Saratoga Youth Commission Page L of ~ • Youth Commissioner Responsibilities • 1. Commissioners must attend regular Youth Commission meetings scheduled for the second Tuesday of every month, 7:OOp.m. to 9:00 pm, September through June. Three wnsecutive unexcused absences will result in termination. 2. Each Youth Commissioner must serve on two committees •Wamer Hutton Advisory ~e(+E(VED •Mrddle School Dance - -Public Relations APR ~ 9 2002 •Special Events C1TY OF SARATOG, •High School A~kivities 3. Commissioners must recxuit and involve other teens for committees, activities, fundraisers and community service projects. 4. Commissioners must establish communication lines between their school administratioq ASB and the Youth Commission: keeping their school informed of all Commission activities and vice versa. 5. The Commission is responsible for funding the Warner Hutton House Teen Center through direct fundraising and grant applications. 6. Each commissioner is required to participate all Youth Commission sponsored activities and programs. This is approximately 10 hours per month. M Questions???? Please call the Youth Commission advisor, Tafry Lowery at 408.868.1272 or email: thwe_r}_~ L>aratoca.ca_uswlth any questions about commission activities, programs etc. For questions about the application process or interview, please call the City Clerk, Cathleen Boyer at 408.868.1269. City of Saratoga Youth Commission Application ti Last Name First Name Middle Initial Phone Number ~ ~ Z Z 5 J~ ~~ G'Yrtnµ~. ~-~ Jcarc{,Uc~c1 lSV l C7 Address SL~~' City Zip Code ~~ School Attending during 2002-2003 school year. Grade Level http://www.saratoga.ca.us/forms/YC/o20Applicalion.htm 4/10/2002 ~, City oY Saratoga Youth Commission rage s of s Please list your school and community activities. (clubs, vohmteer jobs, athletics, charities) NH5 (auq~+t a} ln)ac1~ti U<~~~ Fu S~L.f~') Pcl~ c:T~e~at~ ° - , (~ rc{re,S~t+(,Pehl~s>~la 1(vu'I~n D ~-cl.•Qs~`t, Re$eFrLbl ~ssrs-~Z+ri'r al•S~h~irr,{ ~iv, Which aspects of the Youth Commission interest you? ~'d likz ~ r~.~~s~~.t' ~a:~ been ..;aw~-rv~ ~L.o ~~+,., (~~uH<i~ ~ -4-+nrv~k 'Nnc~"r 1711iv~n'c~1bA Lo~'K-+11.t1~ll~iN SPrvIC.~ c~~t ~f~troct~iL.,c,~ 0.c-tld,tro~ iS luv~t7l£vll:vj~ . I~ ik kee05 QJ~a ~,~ ~'PP~ c~a~- "~ ~'~N~r~ ~~ u OIA,J. ~B YJ~ r'~1~ ~.'1 ~ caw. mlSD ~'~tert S PcE ~ t^ ~joy~e~hw~en"ra,ticR. del:+res Cpev~t~5 evtiv.tis -~~a~°°~~ i~+~.ck ~-1-e Please list three school andlor conirnunity references1l ~ ~~° s ~ i ~ S k ~ (15 a o.+t~, L.e ~ ~ ~..c re 1. LCilnv~E i`'ttih r IKt~q--T°tlP`~e ~reQ 3. G~.~1 t~~sse, ~.~~ , sl-ts ~«~ 4.,n~,~ti1 I have read the application packet and understand the commitment is 10 hours per month, in addition to the monthly meetings. I aLco understand I must attend all commission meetings, activih'~and pepgr~m~,rnnless eacased by ffie chair of the commission. ~~~ ~F/21 /03' Applicants Signature Date I understand the commitment wivolved with the Youth Commission and approve of my son/daughter's applying. i Parent/Guardian Si afore Date http://www.Saratoga.ca.us/fonns/YC/e20Application.htm 4/10/2002 ',a _~ City of Saratoga Youth Commission Application n Name First Name ~' School Attending during 2002 2003 school yeaz. Please list your school and community activities. Which aspects of the Initial APR 2 5 2002 r hone Number ~~~~d Zip Code Grade Level athletics, T have read the application packct and understand thewmmitment is 10 hours per month, in addition to the monthly meetings. )t-ldao understand I must attend all commission meets, activities and progr~ame, unless ezcused by the chair of the commission. Applicants Signature Date l understand the commitment involved with the Youth Commission and approve of my son/daughter's applying. y-~~ oa Parent/Guatdian Signature Date interest you? Please list three school and/or community references: i City of Saratoga Youth Commission Application ~B 2002 MAY ~r~~v R~r~~~ ~ ru~~~~~,-3:sz~ Last Name First Name Middle Initiat Phone Number t~1Sc6 ~~cv~etteu C~ - SGrrtizxa a a51j?O Address City Zip Code School Attending during 2002-2003 school year. ~~ Grade Level Please list your school and community activities. (clubs, volunteer jobs, athletics, charities) • C~Ci~OD\ C\~.tn5 ' GSA Nzzbi~l-rrt- Far (~htwiavuftl ~~di an Cu 1'~uffl.-Q Rw~rP~~SS L'It,t,b °F4i ~ ~ Sc ~xl v~r\21 ~nni3 -~ctm Which aspects of the Youth Commission interest you? ~' ~ t~ilb\~L RP\Q~i~s - Please list three school and/or community references: 1. commission. , ~1/~1iLl~TQ ~ I S 2 ~pplicant Signature ate I understand the commitment involved with the Youth Commission and approve of 5~6 OZ ate I have read the application packet and understand the commitment is 10 hours per month, in addition to the monthly meetings. I also understand I must attend all commission meetings, activities and programs, unless excused by the chair of the °~ ~. City of Saratoga Youth Commission Application W E N ~t STFPttA tS IE Last Name Name ~ Middle Initial 1946 BuRG~NPY wAY SR¢aToyR Address "-- _ Cily SARA~roGA HicaFE scNooL School Attending during 2002-2003 school year. RECEIVED MAY 7 2002 CITY OF SARATOGA C4DS) s6~- roec~g Phone Number gSo~D Zip Code low 2002=2003=11~ Grade Level Please list yow school and community activities. (chtbs, volunteer jobs, atliletics, charities) SRi=ATcGA FFtt~H ScEtooL MRPtHIN~ ~RND kEYCLV~I COONoMo2e GLft55 RePRt~SCN7ATIVe, TvTORINy h bt" ~,RROER S/k~CoP}oN6 LESSONS ~ REL.AYFo'rUFE (RME¢ICatJ cnN~El. Soc1ETY) Which aspects of the Youth Commission interest you? I~ELQ~N ~-0 U( hpjp $E1Ny MO'R-6 INVOLVED WiTt~''11~rE CoM MUI`~IN. WOR1'1NG~ W1T N-Pfif~S T° SERVS¢ot2 ~ GODk cAvcE~ RND OECOMIN4 A 1 POSiTNE RotE Mob E6 Foko"(HERS Please list three school and/or community references: I~ nlAoki Ni ~~'!kt! (408) 896'9228 2. (NICHAt~ ~io~Ta C4o~) Bbd-34u e~ct•22~ 3. p,RE"( YEILDIN~1 C408) 5~~--3`Ett ext• 353 I have read the application packet and understand thecommitment is 10 hours per month, in addition to the monthly meetings. X llso understand I must attend all commission meetings, activities and programs, artless eacused by the chair of the commission. 5LS~oZ Apphcants Signatw Date I understand the commitment involved with the Youth Commission and approve of my son daughter's applying. // `"1C 502_ Parent/Gttardi i e DatE City of Saratoga Youth Commission Application WU Last Name First Name ~Z\\1 ~10~~0~ (.~ Sa~~c~n~yga~ . Address City L~~~h~~ ~~H St_YlOo1 Which aspects of the Youth Commission interest you? School Attending >.003 school yeaz. RECEIVED MAY 7 2002 CITY OF SARATOGi Phone Number ~~~ Zip Code G O Level ~~ (j2 ~1oYKit~(n ~~~nPc -bJl~rln c~Y~~c ~sttac~l S -1'~ \~~QC~y Q its ~~rrlmun 1- Do1~a, tiQv~~lr~ a UnA~<-e- -1~ ~.et- ~r~~\v~ v~~~-h ~ ~~~J Cc~~nc ~ 1. Please list three school and/or community references: 1. A\(ce Ghu ~~~25~-bs~'~ ~ tG~~~u 2 (~tiChaeta lvc~r-~hYVP C~~~(oi9-~-~-D(7 Sp~~U1_~'~a'ni2 Co~Ic,U ~. ~~hn. Fe~aec ~~ ~~~ ~~3~- MU~~ o~~cQct~ I have read the application packet and understand thecommitment is 10 hours per month, in addition to the monthly meetings. ]( also understand I must attend all comq~ission meetings, activities and programs, unless excused by the Chair of the commission. , pp icants Signature Date I understand the commitment involved with the Youth Commission and approve of my son/daughter's applying. Pazent/Guazdian Signature Date Please list your school and community activities. (clubs, volunteer jobs, athletics, chanties) City of Saratoga Youth Commission Application I MpY 7 2002 CIN OF S Last Name First Name Middle Initial Phone Number Address _ AA f city School Attending during 2002-2003 school year. Zip Code Grade Level Please list your school and community activities. (clubs, volunteer jobs, atliletics, charities) Which of the Youth Commission interest you? Please list tf(h~~ree sch'o'ol and/or communit/y~ references{' l RUbhl 110./0. Mr.6f.'t' -rG4,hr AT IF.M~IO f:YY1G/1~i2I ~n 2 //I..,1;,r-~.~~~f))Bin~ e~//' ,. Q.~r„~ afi M'ller-I~I~~doLScleo~ J. L~~.~e 1'..!], - 1/6'~.nbnr r__...1:-..~....~ 1s.r r~Qnc n~ h~, L.. ~.. ___..I I have read the application packet and understand the commitment is 10 hours per month, in addition to the monthly meetings. I also understand I must attend ail commission meetings, activities and programs, unless excused by the chair of the commission. Applicants Signature Date I understand the commitment involved with the Youth Commission and approve of my son/daughter's applyin~ Parent/Guardian Signature Date Q~a~b ,~ ~A NA~~O/~~ ~~i0r 1-lohor .Snc~idf-1 _~. City of Saratoga - - MAY X 6 2002 Youth C~Inmission Application - =- ~1M CINg~,~C1 ~ C~{o0) 6~ a-1313 Last Name First Name Middle Initial Phoae Number a~goo ~~^ S~R~2~ APT~S sar~t~o~~ ~5~~-p Address - city Sgp~oc~d~ Hid~Y1 Scklool School Attending during 2002-2003 school year. zip Code ~.0 Grade Level Please list your school and community activities. (clubs, volumeer jobs, atliletics, charities) ch~~+r~ JY~u~rne\eSS SYIe\ter, elderly, ~n~rn~S, 5~~~1 ~eu~l~ CSF , e~0.d`m~v1`~1'~ : ~S~~eS\~rn~1~i clo~ss ~2p~~2e~ent- . ~~o,n0. ~vho~e o z v~Gh~ ~ ~e a~~d~YZ tin my ' co\mmur Please list three school and/or community references: SctC1Q{'fl~.lYZ~ n1 y ~;/ I have read the application packet and underatand the commitment is 10 hours per month, is addition to the monthly meetings. I tdao understand I must attend all commission meetings, activities and programs, nnless..ezcused by the eha~r of the commission. '% coZ -~j;_~~ Applicants ~giahtre Date " I understand the commitment involved with the Yonth Commission and approve of my son/daughter's aPP~& Pazent/Guazdian Signature Date Which aspects of the Youth Commission interest you? ~.~, ~, ._`,, >> City of Saratoga MAY 2 X 2002 Youth Commission Application Lee Joanna S ~408)~ ~ i - ~ to Last Name - First Name .Middle hutial Phone Number l YD SA qy0~-o Address C Zip Code Surat al-Nish School 10 (li in fall School ding during 2002-2003 school year. Grade Level Which aspects of the Youth Commission interest you? p~ers~ec-five l.niR11~ Cnrbet~ - g21-~614' 2 she~ri $rnQrick-Sh~-3411 eX~-•303 3 i lenn I~QlrriA - g6~ -31H1 ~~~-• 31 ~ I have read the application packet and understand thccommitment is 10 hours per month, in addition to the monthly meetings. X elso understand I must attend all commission meetings, activities and programs, unless ezcused by the chair of the commission. ~anm~A,~-.-• CCU -30-02 e Date I understand the commitme t ' ed with the Youth Commission and approve of my son/dau ter's app ing. 3a vZ Parent/Guard' Signs e- Date Please list yow school and community activities. (chxbs, volunteer jobs, atliletics, charities) Please list three school and/or community references: • City of Saratoga Youth Commission Application Last Name 0 First Name Middle Initial 1513 20~,.,'e Way sari-~q , C_~4 Address City School Attending during 2D02-2003 school year. . Which aspects of the Youth Commission interest you? ~... ~ U~ e/l i ~ k2cl wt V a~ 'fi1ti (;t5 Tf eSvreF c~ ~1-{^e Cor''~n~ ~ Glty of a3antopa r APR 3 2002 ~~~~~~ D. ~{'o~}' ~ 6 ~- I B ~ Phone Number ~iSc 7 Zip Code ~d Crtade Izvel ~~ a I~du~Sn jG ~osi=h~M, ~ S ~¢o,~ av`~ ho~¢ tv A°~ (~J A~ p~i77W C{~i/~. 3. ~f3~n ~Vr~P ViC2 bNnr_~.Oa(~ ~LFO$)9~I,~-3411 ex1: ~O~ T~ . --~ I have read the application packet and understand the commitment is 10 hours per month, in addition to the monthly meetings. )( also understand I must attend all com~pission m tings, activities and programs, unless excused by the chair of the commission. , 3/26/0 ~ Applicants Signa Date I understand the commitment involved with the Youth Commission and approve of my son/daughter's applying. Parent/Guat ian Signatwe _ Dat~ Please list yow school and wmmunity activities. (clubs, volunteer jobs, athletics, charities) Please list-three school and/or community references: SARATOGA CITY COUNCIL MEETING DATE: October 17, 2001 AGENDA ITEM: /~j~ ~ ORIGINATING DEPT~ity Manager CITY MANAGER: O~L~ PREP DEPT HEAD: SUBJECT: Proclamation -Declaring the Month of June 2002 "Big Basin Redwoods State Park Centennial Celebration" . RECOMMENDED ACTION: Present proclamation. REPORT SUMMARY: This yeaz marks Big Basin Redwoods State Park's 100`" Anniversary. In honor of this occasion, the park will celebrate with 100 days for 100 years. Beginning June 8, 2002, the 100-day celebration will include historical reenactments, interpretive hikes, campfire programs, weekend theatrical performances, centennial exhibits and more. Activities will take place at Big Basin and in Santa Cruz and Santa Clara Counties. All centennial events will lead to the Centennial Festival, September 14~' & 15`s at Big Basin. FISCAL IMPACTS: N/A CONSEQUENCES OF NOT FOLLOWING RECOMMENDED ACTION: N/A ALTERNATIVE ACTION: N/A FOLLOW UP ACTION: N/A ADVERTISING, NOTICING AND PUBLIC CONTACT: N/A ATTACHMENTS: Attachment A -Proclamation Attachment B - 100 Days Activities Calendar ~. CITY OF SARATOGA RESOLUTION OF THE CITY COUNCIL PROCLAIMING THE MONTH OF JUNE 2002 ` "BIG BASIN REDWOODS STATE PARK CENTENNIAL CELEBRATION" 100 YEARS OF PEOPLE, PASSIONAND PRESERVATION WHEREAS, In the early 1900's photographer Andrew P. Hill and the Sempervirens Club embarked on a campaign to save the redwoods and establish Big Basin Redwoods State Park; and WHEREAS, Andrew Hill and the Sempervirens lobbied relentlessly and succeeded in establishing the Big Basin Park in 1902; and WHEREAS, their fight also led to-the creation of the California State Park System, which continues today in protecting the thousands' of acres of redwoods in Big Basin and other parks around the state; and WHEREAS, Big Basin Redwoods State Park is California's oldest park and encompasses 18,000 acres of old growth and recovering redwood,forest;,and WHEREAS, Big Basin Park is home to thelargest continuous stand of ancient coast redwoods south of San Francisco; and WHEREAS, Park visitors can enjoy over 80 miles of trails and stretches from sea level to an altitude of 2,000 feet; and WHEREAS, Big Basin Park offers family and group camping, tent cabins, backpack camps, hiking, mountain biking and equestrian trails year round; and WHEREAS, In celebration of Big Basin's 100"' year anniversary, the Mountain Park Foundation is hosting a 100 Days of dance, music, theater, lectures, historical reenactments, centennial exhibits, and special events leading up to the Centennial Celebration on September 14`h &15`h NOW THEREFORE, THE CITY OF SARATOGA, DOES HEREBY PROCLAIM THE MONTH OF JUNE "BIG BASIN REDWOODS STATE PARK CENTENNIAL CELEBRATION " WITNESS OUR HAND AND THE SEAL OF THE CITY OF SARATOGA on this 15th day of May 2002. Nick Streit, Mayor Saratoga, California f 1 L_J Big Basin Centennial Celebration - 100 Years of People, Passion and Preservation - Event Schedule 100 YEARS/100 DAYS Big Basin's 100-Yeaz anniversary will consist of a 100 Days of dance, music, theater, lectures, and special events, leading up to the Centennial Celebration on September 14 & 15~'. Below is an outline of various events and activities. For updated information visit www.mountainpazks.org. 100 Days of Activities at Big Basin Date/Time Place/Cost Activit June 8 -Sept. 15, Big Basin Redwoods State HISTORY WALKS 2002 Park Every afternoon during the 100 Centennial Days, a trained volunteer docent Redwood Loop will lead a group through the Redwood Loop, or other nearby trail, and talk Hours about Big Basin's first t 00 years. Earl afternoon Admission: $3 arkin fee June 8 -Sept. 15, Big Basin Redwoods State CAMPFIRE PROGRAM 2002 Park After the history walk, music and sunset, join fellow campers and day visitors Campfire Center for living history, stories and songs led by rangers, interpreters and docents. Hours This summer's Campfre Programs will be in honor of Big Basin and redwood Sunset Admission: $3 parking fee conservation histo June, July, August Big Basin Redwoods State CENTENNLI. SUMMER SATURDAYS Park Music, theater and dance groups celebrate the natural world and the global Hours Campfre Center nature of both culture and the environment. Stay for the centennial-themed 4 Every Saturday Hwy 236 campfire. Boulder Creek 831 338-8860 Dates and PerfOrmeYS Admission: $3 parking fee 6-15-02 Fancy Pans -Caribbean Steel Drums 6-22-02 California Celt -Irish and Scottish music 6-29-02 Shri Krupa Indian Dance Company 7-06-02 Harpers Hall 7-13-02 Watsonville Taiko 7-20-02 Kaisahan Filipino Dance Company 7-27-02 4 PM Cupertino Symphonic Band 7-27-02 7 PM Sambosseros Latin Jazz band 8-03-02 San Jose Multicultural Artist Guild 8-10-02 Mission Chamber Orchestra 8-17-02 San Lorenzo Valley Community Band 8-2402 Domu Africa 8-31-02 Tarantula Bluegrass Band September 14 & 15 Big Basin Redwoods State CENTENNIAL FESTIVAL Park Come enjoy two days of environmental celebrations. 100 years of human Hours history and many 7000 years of natural history will be honored with 10 - 7 Sat 8 Sun environmental walks, music, theater, arts and crafts. Bring your Big Basin photos for the Memory Wall and your stories for the campfre. The Campfire stage will host pertormers that will help you harmonize wdh the beauty of our natural world. On Saturday Zun Zun pertorms their upbeat, Pan-American, nature loving music. On Sunday, come dance to Santa Cruz's own environmental rockers, the Banana Slug Band. Julia Buttertly Hill is Sunday's keynote speaker. F>CH/a/TS 8 BOOTHS Big Basin Docents, Boy Scouts, Civilian Conservation Corp, Girl Scouts Admission: $5.00. Includes Heritage Committee, Environmental Council for the San Lorenzo Valley, transportation to and from park. Greenbelt Alliance, Habitat Restoration Program, Monterey Bay Marine . Tickets are IimRed. Sanctuary, Santa Cruz Mountains Murrelet Group, Save-the-Redwoods Lea ue Sem ervirens Fund Sierra Club Ventana Cha ter and more. _: :~ 2002 Community Activities DatelTime PlacelCost Activi Month of June Boulder Creek Golf and IMAGES OF BIG BASIN Country Club Restaurant These photographs are recent images of our oldest state parK by regional 16901 Big Basin Way photographers. All photos are from the book, Grand Vision: A Journey Boulder Creek Through Big Basin . 831 338-2111 Admission: Free Month of July Santa Cruz County Building IMAGES OF BIG BASIN Community Wall These photographs are recent images of our oldesS state park by regional 201 Ocean Street photographers: All photos are from the book, Grand Vision: A Journey Santa Cruz Through Big Basin . 831 454-2000 8:00 AM -5:00 PM M(fNV/TH/F Admission: Free Month of August .Simpkins Swim Center IMAGES OF BIG BASIN 979 17th Avenue These photographs are recent images of our oldest state park by regional 6:00 - 7:00 MNJ/F Santa Cruz photographers. All photos are from the book, Grand Vision: A Journey 10:30 - 7:30 T/T 831 454-7900 Through Big Basin . 11:00 - 4:00 S/S Admission: Free June 8 -Sept 15 San Lorenzo Valley Museum THE ROAD TO BIG BASIN 12547 Highway 9 Photographs tell the story of 100 years of transportation in the area, starting Hours Boulder Creek with pictures of early horseback riders. After a dirt road was built early in the 12- 3 SAT/SUN 831 338-8382 1900s, wagons carried passengers to Big Basin. Shortly thereafter, stagecoaches departed from the hotel in Boulder Creek every day. Admission: Free TBA Saratoga Art Museum HISTORY EXHIBIT TBA 20450 Saratoga Los Gatos Rd Hours Saratoga 1 -4 FRI/SAT/SUN 408-867-4311 _ Admission: Free Aug 11 -Sept 15 Santa Cruz Art League ENVIRONMENTAL ART: Big Basin's Centennial Lobby Gallery Local artists will present work that relates to the Santa Cruz Mountains' many Hours 526 Broadway plant and animal communities. 11-S Tues-Sat Santa Cruz 12~ SUN 831 426-5787 Admission: Free COMMUNITY DISPLAYS July -August Santa Cruz Library Big Basin's First 100 Years Display 242 Church Street Hours and directions: 420. 5700/Cost: Free 100 Years of People Making A Difference Display January -Sept. California State Dept. of Resources 1416 9th Street - Sacramento, CA Big Basin Centennial Kiosk July 26 - Aug.4 Santa Clara County Fair San Jose Fair Info: 408 4943100 Big Basin Centennial Kiosk August 9 - 18 San Mateo County Exposition Grounds San Mateo Fair Into: 650 5743247 gig Basin Centennial Kiosk September 9-12 - Santa Cruz County Fair Watsonville Fair Info: 831 7245671 • SARATOGA CITY COUNCIL MEETING DATE: May 15, 2002 ORIGINATING AGENDA ITEM: ' CITY MANAGER: ~//`~-"'-- DEPT HEAD: SUBJECT: Proclamation -Declaring the Week of May 19 -25, 2002 as "National Public Works Week" RECOMMENDED ACTION: Read proclamation and present it John Cherbone, Public Works Director. REPORT SUMMARY: - American Public Works Association has requested that the City declaze the week of May 19-25, 2002 as "National Public Works Week". FISCAL IMPACTS: N/A CONSEQUENCES OF NOT FOLLOWING RECOMMENDED ACTION: N/A ALTERNATIVE ACTION: N/A FOLLOW UP ACTION: N/A ADVERTISING, NOTICING AND PUBLIC CONTACT: Posting of the agenda. ATTACHMENTS: Attachment A -Copy of copy of proclamation CITY OF SARATOGA RESOLUTION OF THE CITY COUNCIL PROCLAIMING MAY 19-25, 2002 NATIONAL PUBLIC WORKS WEEK WHEREAS, public works services. provided in our community are an integral part of our citizens' everyday lives;. and WHEREAS, the support of an understanding and informed citizenry is vital to the efficient operation of public works systems and programs such as water, sewers, streets and highways; public buildings, and solid waste collection; and WHEREAS, the heath, safety and comfort of this community greatly depends on these facilities and services; and WHEREAS, the quality and effectiveness of these facilities, as well as their planning, design, and construction, is vitally dependent upon the efforts and skill of public works officials; and WHEREAS, the efficiency of the qualified and dedicated personnel who staff public works departments is materially influenced by the people's attitude and understanding of the importance of the work they perform. NOW THEREFORE, THE CITY OF SARATOGA, DOES HEREBY PROCLAIM THE WEEK OF MAY 19-25, 2002 "NATIONAL PUBLIC WORKS WEEK" WITNESS OUR HAND AND THE SEAL OF THE CITY OF SARATOGA on this 15th day of May 2002. Nick Streit, Mayor Saratoga, California SARATOGA CITY COUNCIL MEETING DATE: May 15, 2002 AGENDA ITEM: ORIGINATING DEPT: Public Works CITY MANA( PREPARED BY: , ~`f'6'!<" ~GyE DEPT HEAD: IG SUBJECT: Proclamation recognizing June 1, 2002 as "National Trails Day" RECOMMENDED ACTION(S): Read proclamation. REPORT SUMMARY: Every first Saturday in June, over one million hikers, bikers, equestrians and motorized trail users flock to their favorite trails to discover, learn about and celebrate trails at National Trails Day. Attached is a proclamation based upon information provided by the American Hiking Society recognizing June 1, 2002 as "National Trails Day" and as supported by the City of Saratoga Parks and Recreation Commission at their meeting on May 6, 2002. FISCAL IMPACTS: None. CONSEQUENCES OF NOT FOLLOWING RECOMMENDED ACTION(S): N/A ALTERNATIVE ACTION(S): N/A. FOLLOW UP ACTION(S): None. ADVERTISING, NOTICING AND PUBLIC CONTACT: None. ATTACHMENTS: Attachment A- Copy of proclamation. 2of3 l.._J CITY OF SARATOGA RESOLUTION OF THE CITY COUNCIL PROCLAIA'iING THE MONTH OF JUNE 2002 WHEREAS, The American Hiking Society, on June 1, 2002, is celebrating "National Trails Day"; and WHEREAS, hiking regularly can lower your blood pressure and cholesterol, reduce chances of heart drsease~~ndz:,cancer, and lower stress levels; ~~ ~. and ~ ~ ~~ ~~ ~y `~ ~ `s ~ m '~ ~ ^~a 5,a~, Y r "' WHEREAS, Amer^~ca's trails take us to exgixiS~tes forests, delicate alpine meadows, majestic desertiar;~pnuments~,~~2'4~blg~nver ~all'eys; and ~ t~t~"s~,ork:~.and? `school, to good health ,~ ~ ~~_ ~ ~~k`~",s~~~j%uig and get us away from an is ,a growing industry, creating lues:'and're~ucina health-care costs. } _ NOW, THEREFORE, THE CITY OF SARATOGA, DOES HEREBY PROCLAIM WHEREAS, Amenca's.trails;~;~a and peace of mind, and givue~~tsr fr~sh`~ WHEREAS, Amen ~ ~ tta~ls g it all; and ~ "" y r. K ' WHEREAS, hiking and; ~e~cr; commerce and jobs, increasing pr"opert5 JUNE 1, 2002 "NATIONAL TRAILS DAY" WITNESS OUR HAND AND THE SEAL OF THE CITY OF SARATOGA on this 15th day of May 2002. Nick Streit, Mayor. City of Saratoga American Hiking Society: Events and Volunteer Opportunities: National Trails Day Page 1 of 3 H _n ,,.. ~ Co~sPr ll don ~ ~Yal~r ~ at Ftlki j News a limer~n ~ Atner~n ~) Guest j Situ cp portu~ies ` thganlmU~ns Re;~nxs Empgrbm ` 1lddng Hiidng 8~& PAap EVENTS $ YOLUNTEER OPPORTUNITIES NATIONAL TRAILS pAY ^ Search for an Event in Your Area ^ Reoister Your Event ^ Order Your Free National Trails Day Mao NATIONAL TRAILS DAY 2002 -CELEBRATING A DECADE OF PRESERVATION Join American Hiking Society on June 1, 2002 at National Trails Day celebrations nationwide! National Trails Day is a chance for your organization or agency to form new partnerships, showcase a recent accomplishment or milestone, and raise your community's awareness of hiking trails. Year 2002 marks the 10th anniversary of National Trails Day - that's ten years of celebrating, building, maintaining, and recognizing trails in America. ~'at~ona~ ~`iCs~ils Dad . VOLUNTEER OF THE YEAR NOMINATIONS AHS will recognize 50 top trail volunteers on National Trails Day 2002. Please nominate a Volunteer of the Year for a deserving volunteer in your organization. Deadline for submission is May 10. NTD 2002 - "HIKE TWO MILES AND CALL ME IN THE MORNING" The theme for National Trails Day 2002 is "Trails for Health" because when you hike or volunteer on a trail you are not only performing a good deed for the environment, you are also improving your health. Hiking regularly can lower your blood pressure and cholesterol, reduce chances of heart disease and cancer, and lower stress levels. Download our informative health-related Fact Sheets for more information -pass them out at your event to spread the word about the health benefits of trails. Become involved with National Trails Day by hosting an event inyouur community or attending an event near you. HOST YOUR OWN NATIONAL TRAILS DAY EVENT Are you one of the 3,000 organizations, agencies, or retail stores that will host an event this year? American Hiking Society will help you every step of the way! The first step is to register your event on the AHS web site. Each registered event host will receive 2 NTD posters, a 2'x3' banner, and promotion on the AHS web site. Then, browse through our web site to find answers to frequently asked questions, creative event ideas, retailer oarticioation ideas, and volunteer awards. American Hiking Society thanks our dedicated community of AHS members, our generous corporate sponsors -Backpacker magazine, Thorlos, Vasque, http://www.americanhiking.org/events/ntd/index.html 5/9/02 June I, ~OU2 American Hiking Society: Events and Volunteer Opporhuuties: National Trails Day Page 2 of 3 and Galyan's, -.along with our committed federal partners -National Park Service, USDA Forest Service, Bureau of Land Management, and the Federal Highway Administration for their generous support of National Trails Day 2002. NATIONAL TRAILS DAY SPONSORS i ~gXOf~(l~dlt~' ~a 18DmgiaS~s f ~.t~i~t, ~ n t:~n~1~1 T~.oros. • GAL AGENCY & NONPROFIT SUPPORTERS ~u~~~ US ~' Hiker's Info Center I I Trail Conservation & Policy I ~ Events & Volunteer Ooeortunities Alliance of Hiking Organizations j I News & Resources I ~ Hiker's_Em~orium http://www.americanhiking.org/events/ntd/index.html 5/9/02 American Hiking Society: News and Resources: Hiking Fact Sheets Page 1 of 2 .H' o a .. ~ & Puucy a ~ ETppO des Ek~n~p~s ~ Res~rces ~ Em~4im ~FAId ~n " ~F81d gn ~ Bt>~ ~ {SiTa~p NEW 5 & FACT S H E E T S American Hiking Society's fact sheets offers hikers and trail advocates information on a variety of hiking topics. Download these PDF files and use them in your publication, at your next meeting, or simply for your own knowledge. TRAIL FACTS • Active Community Environments `"'"`"' In an effort to bring walking back to our neighborhoods, the Center for Disease Control and Prevention came up with a strategy to help create environments that support physical activity. Part of its initiative was to sponsor a program called Active Community Environments (ACES). • Trail Trivia Facts and tidbits about your trails. • The Economic Benefits of Trails and Hik.in.g Hiking and recreation is a growth industry, creating commerce and jobs, increasing property values, and reducing health-care costs. • The Health Benefits of Hikino Hiking is one of the most well rounded forms of exercise. Walking as little as three days per week for 30 minutes helps prevent heart disease, decrease cholesterol levels, and even improve arthritis and osteoporosis. BEFORE YOU HIT THE TRAIL Family Hiking Tips for taking your kids on the trail from a parent, who is also a hiker. • Step To It: A Beginner's Guide to Hiking and Walking Battling Bugs on the Trail Common insects, their bites, and the best remedies . Safetv: Playing it Safe on the Trail Plan ahead, be prepared, and be sure to take the essentials using this checklist. • Leave No Trace American Hiking Society actively supports the Leave No Trace principles and encourages all trail enthusiasts to follow them. These guidelines help protect the environment and ensure a high quality hiking experience. TRAIL FUNDING A Trail Advocate's Guide to the Federal Budget Cycle for FY 2003 Find out how the federal budget process works and how you can help your favorite trails, parks and forests. TEA-21 Learn how to get money for your trail from TEA-21. Through TEA-21, state departments of transportation are encouraged to spend up to $620 http://www.americanhiking.org/news/fact.html 5/10/02 American Hiking Society: News and Resources: Hiking Fact Sheets Page 2 of 2 million annually of their federal transportation dollars for bicycle and pedestrian facilities. In addition, a wide range of documents regarding trail funding opportunities under TEA-21 are available from the National. Transportation Enhancements Clearinghouse. • Recreational Trails Program Read about the Recreational Trails Program, an initiative to send an annual average of almost $900,000 to each state for development and maintenance of recreational trails and trail-related facilities. MISCELLANEOUS . Tios for beginning your career as a trail volunteer • Mountain Bike Policy Read American Hiking's Mountain bike policy and former President David Lillard's editorial explaining this position. These fact sheets are in PDF format. You will need Adobe Reader to read or print them. Download Adobe Reader for free. Hiker's Info Center I Trail Conservation &_Poligy I Events & Volunteer Opportunities Alliance of Hikin Organizations I News & Resources l Hiker's Emporium Join American Hiking I Inside American Hiking Guest Book Home II Site Map If you have questions about this site, please contact ahs.webmaster o~lc-t-g.com Copyright ©1999 by American Hiking Society, all rights reserved. 1 ~J http://www.americanhiking.org/news/fact.html 5/10/02 American Hiking Society: Events and Volunteer Opportunities: National Trails Day: FAQ Page 1 of 3 r American ~ r .~ + \. • d s n Hiking w~ ~ ~ ,, b fi ~y ~ :- ~` v~`, ~ ,rr ~ nu' c 1 i {~ `Y ar. S Sociefi ~ ~ r EVENTS 8 VOLUNTEER QPPQRTUNITIES rAQ ^ Search for an Event in Your Area ^ Register Your Event ^ Order Your Free National Trails Day Map NTD FREQUENTLY ASKED QUESTIONS What is National Trails Dav? W_hy._celeb rate- tra i ls? What areahe goals of Nat{onal_Trails Day?. Why celebrate National Trails Dav? How can I learn more about the health benefits of trails? _ -- _. __ . How successful {s National Trails Day?. Who leads National Trails Dam How_can_gthers_get_involved in National Trails,_Day? What Is National Trails Day? Every first Saturday in June, over one million hikers, bikers, equestrians, and motorized trail users flock to their favorite trails to discover, learn about and celebrate trails at National Trails Day. At over 3,000 events nationwide, National Trails Day -the only national celebration of America's trails -hosts a variety of events including new trail dedications, workshops, educational exhibits, equestrian and mountain bike rides, boat paddling, rollerblading, trail maintenance and hikes on America's favorite trails. return. to top Why Celebrate Trails? America's trails take us to exquisite forests, delicate alpine meadows, majestic desert monuments and rumbling river valleys. Trails take us to work and school. They take us to good health and peace of mind. Trails take us to backcountry wild places and bring us to quiet places in our hearts. Trails give us fresh air, get our hearts pumping, and get us away from it all. The National Survey on Recreation and the Environment reports that in 1999 about 220 million people age 12 or older participated in some form of outdoor recreation, including 73.1 million hiking, 24.2 million canoeing and kayaking, 83.9 million bicycling, and 21.6 million horseback riding. return to too What Are The Goals Of National Trails Day? 1. Promote public awareness of and appreciation for America's trails. 2. Build partnerships among trail groups, businesses, and public land managers. http://www.americanluking.org/events/ntd/faq.html 5/10/02 American Hiking Society: Events and Volunteer Opportunities: National Trails Day: FAQ Page 2 of 3 3. Broaden the constituency for trails. 4. Encourage cooperative efforts among different trail users, including hikers, bicyclists, equestrians, walkers, runners and anyone else who enjoys being on the trail. return to ton Why Celebrate National Trails Day? National Trails Day is the only national trail celebration. At events in every state, Trails Day brings together everyone who enjoys trails. They come for the hikes, the rides, and the rollerblading. They participate in educational exhibits, trail dedications, gear demonstrations, instructional workshops and trail work projects. On National Trails Day, it doesn't matter how you celebrate the trail, just that you do! return to too How Can I Learn More About The Health Benefits Of Trails? The theme of National Trails Day 2002 is "Trails for Health" because when you work for trails you are not only helping the environment, but improving your community's health. Download our informative health-related Fact Sheets for more information -pass them out at your event to spread the word about the health benefits of trails. return to top How Successful Is National Trails Day? Since 1993, National Trails Day has grown to nearly a million participants at 3,000 events nationwide. All 50 states have participated in events, as well as the District of Columbia, Puerto Rico, Guam, and the Virgin Islands. National Trails Day is now a permanent fixture on the calendars of trail clubs, outdoor businesses and government agencies. return to top Who Leads National Trails Day? National Trails Day is organized by American Hiking Society, arecreation- based conservation organization dedicated to establishing, protecting and maintaining America's foot trails. AHS organizes National Trails Day in partnership with the National Park Service, USDA Forest Service, Federal Highway Administration, and Bureau of Land Management. Support is provided by the following business leaders: Backpacker magazine, Thorlos, Vasque, Gaylan's, and Tender Corporation. return ,to top How Can Others Get Involved In National Trails Day? If you are interested in organizing an event, contact your local hiking club or retailer, or contact American Hiking Society at (301) 565-6704 ext. 212 or ntd@americanhiking.org. Then, register your event to ensure it is promoted to the thousands of outdoor enthusiasts that visit the AHS web site each month. In addition, you will find helpful advice and ideas for making this year's event the best one yet! http://www.americanhiking.org/events/ntd/faq.html 5/10/02 SARATOGA CITY COUNCIL MEETING DATE: May 15, 2002 ORIGINATING PREPARED SUBJECT: City Council Minutes RECOMMENDED ACTION: Approve minutes. REPORT SUMMARY: Approve minutes as submitted for the following City Council Meeting: AGENDA ITEM: CITY MANAGER: ~~ ~ DEPT HEAD: Regular meeting -April 17, 2002 FISCAL IMPACTS: N/A CONSEQUENCES OF NOT FOLLOWING RECOMMENDED ACTION: N/A ALTERNATIVE ACTION: N/A FOLLOW UP ACTION: Retain minutes for legislative history. ADVERTISING, NOTICING AND PUBLIC CONTACT: N/A ATTACHMENTS: Attachment A -Minutes April 17, 2002 MINUTES SARATOGA CITY COUNCIL APRIL 17, 2002 The City Council of the City of Saratoga met in Closed Session, Administrative Conference Room. 13777 Fruitvale Avenue at 5:30 p.m. Conference With Legal Counsel -Existing Litigation (2 cases): (Government Code section 54956.9(a)) Name of case: Sazatoga Fire Protection District v. City of Sazatoga (Santa Claza County Superior Court No. CV-803540) Name of case: City of Sazatoga v. Michael S. Costa (Santa Claza County Superior Court No. CV-806843) Conference With Real Property Negotiators (Section 5496.8): Property: 19848 Prospect Road Agency negotiator: Dave Anderson, City Manager Negotiating parties: Grace Methodist Church Under negotiation: Instructions to negotiate regazding price and terms for purchase of real property. Initiation of litigation (Gov't Code Section 54956.9(c): (1 potential case) MAYOR'S REPORT ON CLOSED SESSION - 7:00 u.m. Mayor Streit reported there was Council discussion but no action was taken. Mayor Streit called the Reeular Cif Council meeting to order at 7:00 p.m. and requested Richard Taylor, City Attorney, to lead the Pledge of Allegiance. Mayor Streit requested a moment of silence to honor the late Burton Brazil, founding Mayor of the City of Sazatoga. ROLL CALL PRESENT: Councilmembers Stan Bogosian, John Mehaffey, Ann Waltonsmith, Vice Mayor Evan Baker, Mayor Nick Streit ABSENT: None ALSO PRESENT: Dave Anderson, City Manager Lorie Tinfow, Assistant City Manager Richard Taylor, City Attorney Cathleen Boyer, City Clerk Jesse Baloca, Administrative Services Director John Cherbone, Director of Public Works Tom Sullivan, Community Development Director CJ REPORT OF CITY CLERK ON POSTING OF AGENDA FOR APRIL 17, 2002 Cathleen Boyer, City Clerk, reported that pursuant to Government Code Section 54954.2, the agenda for the meeting of April 17, 2002 was properly posted on April 12, 2002. COMMUNICATIONS FROM COMMISSIONS & PUBLIC ORAL COMMUNICATIONS The following person requested to speak at tonight's meeting: Oakley Brooks, Saratoga News, noted that Apri126, 2002 would be his last day with the Saratoga News. Mr. Brooks introduced his replacement, Kate Carter. COMMUNICATIONS FROM BOARDS AND COMMISSIONS Mayor Streit noted that the Planning Commission has requested that the City Council place an item on a future agenda to discuss the hillside development occurring in Santa Clara County but within the City's Sphere of Influence. WALTONSMITIUMEFiAFFEY MOVED TO AGENDIZE THE PLANNING COMMISSION REQUEST TO PLACE AN ITEM ON A FUTURE AGENDA. MOTION PASSED 5-0. WRITTEN COMMUNICATIONS None _ COUNCIL DIRECTION TO STAFF None CEREMONIAL ITEMS 1 A. PROCLAMATION DECLARING THE WEEK OF APRIL 21-27, 2002 "VOLUNTEER APPRECIATION WEEK" STAFF RECOMMENDATION: Read proclamation. Mayor Streit noted that this proclamation was read at the reception for the volunteers held in the preschool 1B. RESOLUTION COMMENDING MAYURI NAITO- SARATOGA VOLUNTEER • STAFF RECOMMENDATION: Present commendation. Mayor Streit read the commendation and presented it to Mayuri Naito. 2 April 17, 2002 1 C. RESOLUTION COMMENDING BETTY FELDHEYM STAFF RECOMMENDATION: Present commendation. Councilmember Bogosian stated that he has known Mrs. Feldheym all of his life. Councilmember Bogosian stated that as long as he can remember Mrs. Feldheym and her husband have always been advocates for affordable housing in Saratoga. Mayor Streit read the commendation and presented it to Betty Feldheym. CONSENT CALENDAR 2A. APPROVE COUNCH, MEETING MINUTES ADJOURNED MEETING -FEBRUARY 12, 2002 STAFF RECOMMENDATION: Approve minutes. Councilmember Mehaffey requested that Item 2A be pulled from the Consent Calendar. Councilmember Mehaffey stated that he was absent and would abstain from the vote. Vice Mayor Baker requested that on page 10, 6~' paragraph, the following words "seems like a pro business" should be changed to say "does not seem like a pro business". WALTONSMITH/ MOVED TO APPROVE COUNCIL MINUTES OF FEBRUARY 12. 2002 AS AMENDED. MOTION PASSED 3-0-1-0. 2B. APPROVE COUNCIL MEETING MINUTES ADJOURNED MEETING -MARCH 12, 2002 STAFF RECOMMENDATION: Approve minutes. BAKER/BOGOSIAN MOVED TO APPROVE COUNCIL MINUTES OF MARCH 12, 2002. MOTION PASSED 5-0. ZC. REVIEW OF CHECK REGISTER STAFF RECOMMENDATION: Approve check register. BAKER/BOGOSIAN MOVED TO APPROVE THE CHECK REGISTER. MOTION PASSED 5-0. April 17, 2002 2D. FINANCIAL REPORTS FOR THE MONTHS ENDING MARCH 2002 STAFF RECOMMENDATION: Accept reports. BAKER/BOGOSIAN MOVED TO APPROVE FINANCIAL REPORTS FOR MARCH 2002. MOTION PASSED 5-0. 2E. REVIEW PLANNING COMMISSION ACTION MINUTES - APRIL 10, 2002 STAFF RECOMMENDATION: Note and file. Councilmember Bogosian requested that item 2E be pulled from the Consent Calendar. Councilmember Bogosian stated that he feels the Planning Commission should not have made the decision to direct staff to re-poll the Saratoga Woods neighborhood regazding the proposed single story overlay; this should be a Council directive. Councilmember Bogosian requested that this item be agendized at the next City Council meeting. BOGOSIAN/STREIT MOVED TO NOTE AND FII,E THE PLANNING ACTION MINUTES OF APRIL 10, 2002 WITH THE EXCEPTION OF THE DISCUSSION OF THE DIItECTION TO RE-POLL SARATOGA WOODS NEIGHBORHOOD REGARDING THE PROPOSED SINGLE STORY OVERLAY. THIS ITEM IS TO BE PLACED ON THE NEXT CITY COUNCIL AGENDA FOR DISCUSSION. MOTION PASSED 4-0-I-0 WITH BAKER ABSTAINING. 2F. AUTHORIZE THE MAYOR TO EXECUTE AGREEMENT AND RELEASE WITH YEO BAI LEE AND HEEJA LEE STAFF RECOMMENDATION: Authorize execution of agreement and release. BAKER/BOGOSIAN MOVED TO AUTHORIZE THE MAYOR TO EXECUTE AGREEMENT WITH YEO LEE AND HEEJA LEE. MOTION PASSED 5-0. 2G. RESOLUTION FOR MURRAY-HAYDEN PROGRAM GRANT APPLICATION STAFF RECOMMENDATION: Adopt application. TITLE OF RESOLUTION: 02-023 4 April 17, 2002 RESOLUTION OF THE CITY COUNCIL APPROVING THE APPLICATION FOR GRANT FUNDS FOR THE MURRAY-HAYDEN PROGRAM UNDER THE SAFE NEIGHBORHOOD PARKS, CLEAN WATER, CLEAN AIR, AND COASTAL PROTECTION BOND ACT OF 2000 BAKER/BOGOSIAN MOVED TO ADOPT RESOLUTION FOR MURRAY- HAYDEN GRANT. MOTION PASSED S-0. 2H. RESOLUTION ENDORSING AB 2351 INTRODUCED BY ASSEMBLY MEMBER CANCIAMII.LA STAFF RECOMMENDATION: Adopt application. TI'T'LE OF RESOLUTION: 02-024 RESOLUTION OF THE CITY COUNCIL ENDORSING ASSEMBLY BILL 2351 BAKER/BOGOSIAN MOVED TO ADOPT RESOLUTION ENDORSING AB2351U. MOTION PASSED 5-0. 2I. CONGRESS SPRINGS PARK-APPROVAL OF AYSO USER AGREEMENT STAFF RECOMMENDATION: Approve User Agreement for three yeazs, waive payment of Use Fee for one year, Approve prepayments of use fee for years two and three of User Agreement. Vice Mayor Baker requested that Item 2I be pulled from the Consent Calendar. Vice Mayor Baker stated that he attended the PRC meeting at the time this agreement was discussed. Vice Mayor Baker stated that the commission did not come to a decision regarding prepayment of use fees. He supports the agreement, but is concerned on what basis did AYSO estimate their usage in the future on the mix of resident and nonresident. Mayor Streit stated that the agreement is the same as Saratoga Little League except AYSO did not contribute enough to get the fees waived for three years so they are willing to prepay in order to finish the park. Elaine Clabeaux, Chair/Pazks and Recreation Commission, 12357 Sazaglen Drive, stated that the PRC does recommend accepting staff's recommendation # 2, to waive the payment of Use Fee for AYSO for one yeaz in consideration of donations made to the Saratoga youth Fund, but in regards to staffs recommendation #3, it did not come before the PRC. Chair Clabeaux stated that since the PRC did not review the terms of the agreement they cannot take a position on this recommendation. Councilmember Waltonsmith noted that she would like the PRC to have the April 17, 2002 opportunity to review all of staff's recommendations before Council approval. Councilmember Mehaffey noted he could support the prepayment but is concerned about the maintenance fee of $12,000 and the fact that the PRC did not have a chance to discuss the recommendations. Mayor Streit and Councilmember Bogosian noted they were willing to approve the AYSO agreement as is. STREITBOGOSIAN MOVED TO APPROVE AYSO USER AGREEMENT. MOTION FAILED 2-2-0-1 WITH BAKER AND WALTONSMITH OPPOSING AND MEHAFFEY ABSTAINING. This item will be returned to the Parks and Recreation Commission for discussion. 2J. LANDSCAPING AND LIGHTING ASSESSMENT DISTRICT - PRELIMINARY APPROVAL OF ENGINEER'S REPORT AND ADOPTION OF RESOLUTION OF INTENTION FOR FY 2002/03 STAFF RECOMMENDATION: Adopt resolutions. TPTLE OF RESOLUTION: 02-025 RESOLUTION OF PRELIMINARY APPROVAL OF ENGINEER'S REPORT CITY OF SARATOGA LANDSCAPING AND LIGHTING ASSESSMENT DISTRICT LLA-1 FY 2002-2003 TTI'LE OF RESOLUTION: 02-026 RESOLUTION OF INTENTION TO ORDER THE LEVY AND COLLECTION OF ASSESSMENTS PURSUANT TO THE LANDSCAPING AND LIGHTING ACT OF 1972 CITY OF SARATOGA LANDSCAPING AND LIGHTING ASSESSMENT DISTRICT LLA-1 FY 2002-2003 BAKER/BOGOSIAN MOVED TO ADOPT RESOLUTION OF PASSES 5-0. BAKER/BOGOSIAN MOVED TO ADOPT RESOLUTION OF INTENTION TO ORDER THE LEVY AND COLLECTION OF ASSESSMENTS PURSUANT TO THE LANDSCAPING AND LIGHTING ACT OF 1972 CITY OF SARATOGA LANDSCAPING AND LIGHTING ASSESSMENT DISTRICT LLA-1 FY 2002-2003. MOTION PASSED 5-0 PUBLIC HEARINGS None 6 April 17, 2002 OLD BUSINESS PUBLIC SAFETY CENTER -CONCEPTUAL DESIGN STAFF RECOMMENDATION: Accept report and direct staff accordingly. Daue Anderson, City Manager, presented staff report. City Manager Anderson reported that the City has been working with stakeholders to develop new Public Safety Center at the comer of Highway 9 and Saratoga Avenue. The Public Safety Center would include a new fire station and a new Westside Substation for the Sheriff's Office. City Manager Anderson briefly reminded the City Council that the Ad Hoc committee was formed consisting of vazious stakeholders. The Committee was charged with exploring conceptual design options for a Public Safety Center. The City hired ATI Architects and Engineers to facilitate the conceptual design process. The Committee developed conceptual plans containing three basic options: 1. Includes the three existing agencies on the site; Sheriff, Fire and Post Office without using additional pazking at the Federated Church 2. Includes all three agencies and utilizes additional parking from the adjacent Federated Church 3. Includes only the agencies, with the Post office or Sheriff s Office moving from the site. City Manager Anderson noted that the 50% conceptual design milestone was presented to Council on Mazch 6, 2002. At that time City Council directed the Ad Hoc Committee to further investigate 1) Option 3-3 which oriented the fire station on Saratoga Avenue with the front setback large enough to accommodate fire apparatus backing into the station without utilizing the Saratoga Avenue, keeping the post office in its existing location; 2) and an option placing a new fire station facing Highway 9 featuring a drive-thm capability. Since March 6, 2002, City Manager Anderson noted that the AdHoc Committee has been refining the two models per Council's direction. They are represented by conceptual schemes "A" and "D". City Manager Anderson noted that the City hired Keith Higgins &Associates to perform a traffic analysis on each model. His analysis details the benefits and problems inherit in each design based upon the traffic related criteria agreed to by the AdHoc Committee. Frances Chan, Architect/ATI Architects and Engineers, described Scheme A & D: Scheme A • Back in Fire Station-located on Sazatoga Avenue • 4,000 sq. ft. of additional Fire District support space located at the Contempo building including room for fire fighter training and storage • Contempo will need some seismic upgrade/remodeling to house temporary Fire Station during construction April 17, 2002 • Egress at Oak Street intersection will be developed by modifying existing parking located at the south portion of the Contempo Building • 69 parking spaces provided • $4,950,000 Scheme D • Drive-thru fire station located on Sazatoga-Los Gatos Road with adequate front apron to facilitate off-street pazking back in movements • New design for larger fire station at 14,000 sq 8. required which will incorporate training facility and storage requirements • Existing fire station will remain in operation during.construction of new facility • 73 parking spaces provided • $5,688,000 Mr. Chen noted that although neither plan has full support they both address issues and concerns of the AdHoc Committee and both have merit. Curtis Jewel, Postmaster/USPS, noted that he supported Scheme D for parking and safety purposes. Ernie Kraule, Chief/Saratoga Fire District, 14380 Sazatoga Avenue, thanked the City Manager and the AdHoc committee for all of their time and effort. Mary McGrath/RRM Design group, 3765 S. Higuera, San Luis Obispo, presented Saratoga Fire Districts recommendations. Scheme A - • Meets 25' front and side setback on Highway 9 • Does Requires setback variance at rear • Meets height limitation of 30' • Meets density requirement of the City • Expanded footprint allows staggered mass • Public plaza at corner of Sazatoga-Los Gatos Rd and Big basin Road for gatherings with area for public art/fountain or other features • Allows widening of both Highway 9 and Saratoga Avenue • Allows back in maneuvers to occur without pulling into pedestrian walk or auto traffic • Provides the best response scenario for the Fire Station with the right hand turn to the busiest direction • Allows response to west direction directly through the intersection • Provides adequate pazking-66 required/69 provided • One-way entry at Saratoga-Los Gatos Road • One way exit at Saratoga -Los Gatos Road • Long dead end pazking isle • Projected $5.2 million Projected $4.8 million cost without major reconfiguration of parking Scheme D - • Drive thru bay April 17, 2002 • Larger front and back apron combined with pazking driveway to create 200 feet of drive apron • Meets front setbacks • Meets height limit • Monolithic mass to maximize pazking • Sound impact to Church and residential neighbors • Steeply sloped parking at the corner • Building finished floor 10' above corner • Parking lot at the corner of Sazatoga-Sunnyvale Road and Big Basin Road • Requires Caltrans to install a signal at Oak Street • Increased possibility of travelthru Park place • Requires the public to pass through the working yard of the Fire Station to access Highway 9 • Provides single drive thru bay without stacking • Allows for improved ease of operation for only one frontline vehicle • Requires back in or moving a vehicle to accommodate other first response vehicles • Response time delayed due to travel required thru Saratoga-Los Gatos intersection • Allows for widening of Saratoga Avenue and Highway 9 • Adequate parking for fire station and post office-66 required/77 provided • Projected $6.12 million -increased cost due to increased building footprint, increased site costs, removing Contempo • Property exchange with post office required Ms. McGrath explained the pros and cons of both schemes: Scheme APros - • Meets City criteria for bulk, mass, scale, most. setbacks, height and density • Creates public space • Addresses all traffic concerns and increases ease of operations for Fire Department • Most affordable • Avoids complex land swaps with post office, only requires pazking access/agreement Scheme ACons - • No drive thru • Costs are above current bond funds available • Requires property negotiation between City and District • Requires off-site improvements that ace not currently funded Scheme DPros = • With adjusted footprint, allows for drive thru of two front line fire apparatus • Setback, height and coverage goals • Allows for widening of both Highway 9 and Sazatoga Avenue • Allows adequate apron for back-in without pulling into Highway 9 traffic 9 April 17, 2002 • Meets parking criteria Scheme DCons - • Facility provides an imposing elevation to the corner with the roof peak 40" above Sazatoga Avenue • Places pazking lot in most visible location • Eliminates public plaza • Requires major response load to travel busy intersection with potential delays due to traffic congestions • One drive thru bay for three front line vehicle minimally increases safety and efficiency • Least affordable • Requires land swap with Post Office and City Ms. McGrath noted that the Saratoga Fire District prefers Scheme A. Gordon Duncan, Assistant Fire Chief/ SFD, 14380 Sazatoga Avenue, noted that the SFD are not good neighbors on how they enter the street and both schemes would correct some of the problems. Assistant Chief Duncan noted that he has 25 years of experience in Fire Safety. Referring to Higgins & Associates traffic report Assistant Chief Duncan stated that 77% of drivers headed north on Sazatoga-Los Gatos Road aze speeding, 52% of drivers headed south aze speeding, and 2% of drivers both direction on Saratoga Avenue are speeding. Assistant Fire Chief Duncan discussed the need for four bays or three bays and stated that they only need three. Dennis Bacon, Captain/SCC Sheriffls Department, 14374 Sazatoga Avenue, explained that Sheriff Lori Smith apologizes that she could not attend tonight's meeting. Captain Bacon expressed his gratitude to all of the AdHoc Committee members. Captain Bacon noted that from the beginning the goal of the group was the pursuit of the best interest of safety for the citizens of Saratoga. Captain Bacon noted that the West Valley Substation, in its current location, is centrally located in the community. If the station were to be moved they would not be as responsive to the community as they have been for the past 16 years and they would risk losing the momentum of communication they have gained throughout the community. Captain Bacon noted that they would like to stay in Saratoga. David Dolloff, Chair/ Sazatoga F.A.C.T. Committee, 20385 Sigal Avenue, thanked the Council and ATI for a job well done in the face of tremendous adversity. Mr. Dolloff noted the design process that the AdHoc Committee participated in was a flowed process design to best meet the traffic and pazking considerations needed for the Post Office, Sheriff s Department, Federated Church and the Village Green Neighborhood. Three points are irrefutable in both designs 1) Fire fighter safety is vastly improved by not using Sazatoga Avenue as pazking and a maintenance lot 2) The intersection of Sazatoga Avenue and Highway 9 would be upgraded with new right hand turn lanes 3) Both Schemes A and D require the use all of the Contempo property to meet pazking, flow, or building considerations. Mr. Dolloff noted that Scheme D is the only plan that meets the F.A.C.T .Committee's criterion for site locations. 10 April 17, 2002 Meg Caldwell, Co-President/Village Green Neighborhood Association, 20201 La Paloma Avenue, noted that the Village Green HOA represents 93 homes located on Oak Place, Park Place, Orchazd Avenue, La Paloma, Spaich Court and Lutheria Way. Mrs. Caldwell Noted that it is their hope that all parties involved in the proposed Public Safety Center address the traffic safety, pazking problems, and design concerns of the Village Green Neighborhood. Mrs. Caldwell discussed the cut-through traffic in her neighborhood. Mrs. Caldwell noted that the Village Green Neighborhood supports ATI's recommendation of the following design features: • Installation of a median strip along Highway 9(near Oak Place and Oak Street) Installation of a signal at Oak Street and Highway 9 • Ingress and Egress to and from the triangulaz block onto Highway 9 and Saratoga Avenue via the alley Mrs. Caldwell stated the City should force the Fire District to meet the following requirements: • Eliminate cut-through traffic through the Village Green Neighborhood • Prohibit use of the Village Green Neighborhood as a parking lot • Preserve the historic integrity of the neighborhood Councilmember Waltonsmith asked if the Village Green Neighborhood Association taken a stand on which scheme they support. Ms. Caldwell responded no they have not taken a stand as a group on which scheme to support, but they hope they have been clear on what they expect. Brian Styslinger, 20375 Park Avenue, noted he supports Scheme D. Don Whetstone, 14768 Vickery Avenue, noted that he hoped that this process would have turned out different; with a design that allowed the Sheriff s Department to remain in the Village. Mr. Whetstone described some of the advantages of design Scheme D over SFD's design Scheme A: • Impairment of post office operation - Scheme D provides improved access for customers and allows safe pedestrian access to the Post Office from the Village. • Proximity of station apron/driveway to intersection -All three traffic experts agree that a fire station on the corner was and still is a bad idea. • Temporary station - Scheme D will allow SFD operations to continue normally in their present facility until the new station is completed. • Reduction of emergency vehicle traffic on Pazk Place and Oak Place • Drive-thru, 4-bay station • Intensity of land use • Pedestrian safety Extreme complexity in building shape • Mr. Whetstone noted that SFD made a presentation opposing Scheme D to the Public Safety Commission meeting on April 11, 2002. Mr. Whetstone described Chief Kraule's opposition to Scheme D: 11 April 17, 2002 • EIR requirement • Appeazance of corner • Effects on neighbors • Prediction of vehicles crashing into fire engines • Effect of fire station location on response time Mr. Whetstone noted that the Professional Fire Fighters Union recommends drive- thru stations. Arvin Engelson/Federated Church, 20381 Sea Gull Way, noted that there are significant benefits driving from both schemes. Mr. Engleson noted that the AdHoc Committee has gone as faz as it possibly can, but there are still a lot of unresolved opportunities. Mr. Engelson noted that a landscaping plan has never been mentioned in any of the AdHoc meetings. Mr. Engelson noted that the Federated Church supports Scheme A. Wade Meyercourt, Foundation President/Federated Church, 16187 Greenwood Avenue, noted that there is not enough room on the site to accommodate all occupants. Mr. Meyercourt noted that for the past 80 years the Federated Church has been constantly improving their site. Mr. Meyercourt noted that if the Sheriffls Department is relocated either scheme could be approved, but the Church favors Scheme A. Jerry Bruce, Treasure/Federated Church, 14320 Saratoga Avenue, discussed the fact that neither scheme provides enough pazking for all of the agencies at the site. Rob Slump, Chair/Sazatoga Federated Church, 15961 Quail Hill Road, noted that Scheme D is not esthetically pleasing. Mr. Slump noted that the Federated Church has been a good neighbor for the past 80 years. Mr. Slump noted that Scheme A better serves the community. Mr. Slump noted that in Scheme D the entrance to the Village would look like a pazk and ride lot. Mayor Streit requested a ten minutes break at 10:00 p.m. Mayor Streit reconvened the meeting at 10:10 p.m. Mayor Streit requested that Items 4,5,6,7 be continued to the next City Council meeting on April 23, 2002. Councilmember Mehaffey and Councilmember Bogosian noted that they would be absent on Apri123, 2002. Consensus of the City Council to continue items 4,5,6,7 to Apri123, 2002. Bill Morrison, President/Sazatoga Firefighter Association Loca13875, noted on March 21, 2002 the Council received a letter from the SFD that stated the Union is opposed to a new fire station at this location. Mr. Morrison stated that the firefighters are not opposed to a new station at any site as long as the following conditions are met: ] 2 April 17, 2002 1. Install a controlled signal light at Oak Street and Oak Place where the firefighters would have control over the light 2. Build a large enough apron on the front and back of the fire station Mr. Morrison stated that the firefighters support a four bay configuration and strongly support a drive thru fire station, eventually would be necessary. Ben Bubin, 16880 Bohlman Road, noted his personal preference is Scheme A and suggested the process be expedited so this station can be built. Mazgazite Chapman, 21221 Canyon View Drive, noted that her concern is the response time from the two proposed fire stations. Willys Peck, 14275 Sazatoga Avenue, noted that he was Heritage Preservation Commissioner and although the Commission has not taken an official stand on either one of the schemes he is sure that the Commissioners would all agree that a pazking lot at the entrance of the Village would be of some concern to them. Marlene Duffin, 212 Canyon View Drive, noted that she has been a resident of Sazatoga for 34 yeazs. Ms. Duffm noted that she was present tonight representing herself as a private citizen and also a member of the Foothill Club. Ms. Duffin noted that she supports Scheme A. Mary Grant, President/Sazatoga Foothill Club, 20211 Pierce Road, stated that the Foothill Club supports Scheme A. Ms. Grant noted that Scheme D would create • too much of an impact on the Foothill Club. Fred Drinkwater, 21250 Canyon View Drive, noted that Scheme A provides the faster response time for medical emergencies. Mr. Drinkwater noted that he opposes Scheme D. Stephen Campbell, 14482 Oak Place, noted that he is a longtime Saratoga resident, Federated Church member, and Village Green homeowner. Mr. Campbell stated that he supports Scheme A. Rita McCarty, 19235 Hazleigh Drive, noted that she was representing the Foothill Club and noted that she supports Scheme A. Anita Schiller/read a letter on behalf of Denise Michel, 20375 Park Place. Ms. Schiller noted that Ms. Michel is the Co-President of the Village Green Neighborhood Association. Ms. Schiller stated that Ms. Michel suggested that the Council only approve a design that 1) insures the safety of residents in the Village Green Neighborhood by preventing cut thru traffic 2) prevent this neighborhood from being used as a pazking lot 3) preserves the historic integrity of their neighborhood. Holly Davis, 14478 Oak Place, noted that she has lived on Oak Place for 25 years. . Ms. Davies noted that the Fire Station is currently located in the perfect spot in town. Ms. Davies stated that she supports Scheme A. 13 Apri117, 2002 Fran Andresen, 19952 Garnett Court, noted that he is a Public Safety Commissioner and a member of the Ad Hoc Committee. Mr. Andresen noted that it is extremely important to keep the Sheriff's Department in Sazatoga. Vic Monia, Granite Way, noted that he really does not support either scheme, but if he had to choose one, it would be Scheme A. Mr. Monia stated that it has-been the Fire District who has delayed this project not the City; the District chose not to follow the City's code. Mr. Monia asked why the SFD has not considered other locations in the City.. Hal Toppel, Attorney/SFD, 660 West Dana Street, Mountain View, asked the Council to consider Scheme A. Mr. Toppel stated that in order to consider Scheme D property would have to be acquired from the Post Office, which the Post Office has never been willing to sell. Phil Steward, 20345 Orchard Road, noted that he has been a resident there since 1972. Mr. Stewart stated that he supports Scheme A for the following reasons: • It was preferred by the Fire District • Esthetically more pleasing • Response time would be better Brian Styslinger, 320375 Pazk Place, noted that he supported Scheme D. Mr. Styslinger stated that he opposes Scheme A because he feels the station on the corner of Saratoga Ave and Highway 9 has caused most of the traffic and safety problems in the village Green Neighborhood. Mr. Styslinger noted that he does not feel that Scheme D would increase response time. Kevin Schott, 19036 Saratoga Glen Place, described a recent accident that happened on April 12, 2002 on Saratoga Avenue because of backing in the fire trucks on Saratoga Avenue. Mr. Schott requested that the City consider uniting the two-fire district, which would eliminate the need to duplicate services. Ed Ferrel, 20877 Kittridge Road, reiterated the main objectives for the AdHoc Committee and noted that everyone has lost in this process except for the attorneys. Bev Phipps, 15270 Norton Road, congratulated the Council on the tremendous public support and participation on this project. Mr. Phipps noted that he supports Scheme D. Mayor Streit asked Ms. McGrath if it was feasible to add a 4tlr-mini bay for an ambulance in Scheme A. Ms. McGrath stated it probably is feasible. Mayor Streit asked Chief Kraule if he could prevent his employees from pazking in the Village Green Neighborhood. 14 April 17, 2002 Chief Kraule stated that preventing pazking in the neighborhood would take some internal enforcement and he has begun discussing the problem with a few employees who have been pazking there. Mayor Streit stated that he sees this in two separate issues 1) neighborhood issues 2) public safety issues. Mayor Streit noted he supports a traffic light at Oak Street and a median on Saratoga-Los Gatos Road to help decrease the traffic in the Village Green Neighborhood Councilmember Bogosain noted that the process in designing this fire station has become a political one. Councilmember Bogosian stated that he attended many of the Ad Hoc meetings as a Sazatoga Fire District resident. Councilmember Bogosian stated that Scheme A is a better plan then what was presented by the SFD last year. Councilmember Bogosian stated that Scheme A includes a lazge apron that allows the engines to turn safely, new turn lanes and improved visibility on Saratoga Avenue and Highway 9. Councilmember Bogosian stated that the Memorial Arch should be relocated to Blaney Plaza and the 5FD should cease the litigation immediately. Councilmember Bogosian requested that the Planning Department and the Planning Commission fast track this current design. Councilmember Bogosian stated with consensus of his colleagues he would like to direct staff to implement traffic safety measures in the Village Green Neighborhood. Councilmember Bogosian stated that the Council should find a way to relocate the Sheriff's Department in Saratoga. Councilmember Bogosian suggested that the Federated Church allow the Sheriff's Department to use their parking lot at least until the end of the year. On a final note Councilmember Bogosian thanked Mayor Streit and City Manager Anderson for all their time and effort they put into the AdHoc Committee. Vice Mayor Baker stated that the City of Saratoga will never get a Public Safety Center on the corner of Saratoga Avenue and Highway 9 because the Post Office will never sell their property. Vice Mayor Baker stated he supports relocating the Sheriff's Department somewhere in Sazatoga. Vice Mayor Baker stated that no matter what scheme is built he would not tolerate the use of the Village Green Neighborhood as a parking lot or as a cut thru. Councilmember Mehaffey stated that he supports a light at Oak Street. Councilmember Mehaffey stated that he prefers Scheme D. Councilmember Mehaffey stated he feels the process the process everyone has participated in has worked. Councilmember Waltonsmith noted that she really hoped that the City would get a real Public Safety Center. Unfortunately, Councilmember Waltonsmith noted that the discussions came down to the essentials and what was best for all of the stakeholders and the community at lazge. Councilmember Waltonsmith pointed out that both Scheme A & D both need to find more parking spaces. Councilmember Waltonsmith stated that the City is suppose to give the SFD 16,000 squaze feet of land and asked what is the City getting back. 15 April 17, 2002 Councilmember Waltonsmith noted she supports Scheme.D but is willing to accept Scheme A. Mayor Streit noted that he has been involved in the AdHoc Committee from the beginning and is disappointed that a full Public Safety Center is not being built. Mayor Streii noted that part of the reason was lack of funds and the site is not big enough for all three of the agencies to stay. Mayor Streit stated that the City is committed to finding a new location for the Sheriff's Department. Mayor Streit stated that esthetically Scheme A is better. Mayor Streit noted that he concurred with Councilmember Waltonsmith that the City should get something back from the SFD in return for the 16,000 squaze feet of land. Consensus of the City Council to work with the Saratoga Fire District to develop Scheme A. 4. REPORT ON STRATEGIES TO REDUCE CREEK CONTAMINATION INCLUDING DRAFT ORDINANCE REMOVING BELOW GRADE EXEMPTION FOR SEPTIC SYSTEMS STAFF RECOMMENDATION: Accept report and direct staff to schedule introduction and first reading of septic abatement ordinance amendment following a public hearing; provide direction to staff regarding establishing of sewer lateral inspection requirements. Consensus of the City Council to continue this item to the Adjourned Meeting on April 23, 2002. 5. UNION PACIFIC RAII,ROAD TRIAL UPDATE STAFF RECOMMENDATION: Accept report and direct staff accordingly. Consensus of the City Council to continue this item to the Adjourned Meeting on April 23, 2002. 6. CHAMBER OF COMMERCE AGREEMENT OPTIONS STAFF RECOMMENDATION: Accept report and direct staff accordingly. Consensus of the City Council to continue this item to the Adjourned Meeting on Apri123, 2002. 16 April 17, 2002 NEW BUSINESS 7. AWARD OF CONTRACT TO ABATE A PUBLIC NUISANCE AT 12623 QUITO ROAD STAFF RECOMMENDATION: Adopt resolution; awazd bid; and authorize execution of contract. Consensus of the City Council to continue this item to the Adjourned Meeting on Apri123, 2002. COMMISSION ASSIGNMENT REPORTS CITY COUNCIL ITEMS Councilmember Bogosian requested that the disposition of the Oak trees at the Heritage Orchazd be brought back for Council discussion. Vice Mayor Baker stated he would support Councilmember Bogosian's request. Referring to a letter Council received from Mr. Jack Mallory;-Vice Mayor Baker requested a status report on the disposition ofthe wall located at 12240-12250 Saratoga- Sunnyvale Road. OTHER City Attorney Taylor stated that he would not be at the May 1, 2002 City Council meeting; Attorney Witter would be attending. City Attorney Taylor noted that he was going to the League of California Cities Attorney Conference. CITY MANAGER'S REPORT None ADJOURNMENT There be no further business Mayor Streit adjourned the meeting at 11:50 p.m. Respectfully submitted, Cathleen Boyer, CMC City Clerk 1'7 April 17, 2002 sARATOGA CITY COUNCIL MEETING DATE: May 15, 2002 e ORIGINATING PREPARED BY: SUBJECT: City Council RECOMMENDED ACTION: Approve minutes. REPORT SUMMARY: DEPT HEAD: Approve minutes as submitted for the following City Council Meeting: Adjourned meeting -May 7, 2002 FISCAL IMPACTS: N/A CONSEQUENCES OF NOT FOLLOWING RECOMMENDED ACTION: N/A ALTERNATIVE ACTION: N/A FOLLOW UP ACTION: Retain minutes for legislative history. ADVERTISING, NOTICING AND PUBLIC CONTACT: N/A ATTACHMENTS: AGENDA ITEM: r CITY MANAGER: ~~~~ Attachment A -Minutes May 7, 2002 `J MINUTES SARATOGA CITY COUNCIL • ADJOURNED MEETING SARATOGA BUSINESS DEVELOPMENT COUNCIL FINANCE COMMISSION MAY 7, 2002 The City Council of the City of Sazatoga met in Closed Session, Administrative Conference Room 13777 Froitvale Avenue at 6:00 p.m. Conference With Legal Counsel -Existing Litigation: (Government Code section 54956.9(a)) City of Saratoga v. West Valley-Mission Community College District (California Court of Appeal, Sixth Appellate District No. H022365) MAYOR'S REPORT ON CLOSED SESSION - 7:00 p.m. Mayor Streit reported there was Council discussion but no action was taken. The City Council of the City of Sazatoga met in a scheduled Adjourned City Council Meeting on April 23, 2002 at the Adult Care Center, 19655 Allendale Avenue. Mayor Streit called the Adjourned Citv Council meeting to order at 7:05 a.m. and requested Dave Anderson, City Manager, to lead the Pledge of Allegiance. ROLL CALL PRESENT: Councilmembers Stan Bogosian, John Mehaffey, Ann Waltonsmith, Mayor Nick Streit ABSENT: Vice Mayor Evan Baker ALSO Dave Anderson, City Manager PRESENT: Lorie Tinfow, Assistant City Manager Cathleen Boyer, City Clerk Jesse Baloca, Administrative Services Director Danielle Surdin, Economic Development Coordinator REPORT OF CITY CLERK ON POSTING OF AGENDA FOR MAY 7, 2002 Cathleen Boyer, City Clerk, reported that pursuant to Government Code Section 54954.2, the agenda for the meeting of May 7, 2002 was properly posted on May 3, 2002. Mayor Streit requested that the Council add an emergency item to tonight's agenda in regazds to the purchase of property located on 19484 Prospect Road. WALTONSMITH/MEHAFFEY MOVED TO ADD AN EMERGENCY TEEM TO THE AGENDA. MOTION PASSED:4.0-0-1 WITH BAITER ABSENT:. COMMUNICATIONS FROM PUBLIC No one requested to speak at tonight's meeting. COUNCII, DIRECTION TO STAFF None JOINT MEETING WITH SARATOGA BUSINESS DEVELOPMENT COUNCIL SBDC Mayor Streit welcomed the Sazatoga Business Development Council. 1. Danielle Surdin, Economic Development Coordinator/ Staff Liaison introduced the following SBDC members: Marylyn White, Chair and Dick Wood. Mr. Wood stated that SBDC has been an excellent way for people to come together as a forum of residents, merchants, business owners and city officials. Councilmember Bogosian asked if the SBDC meetings are open to the public. Chair White responded yes their meetings aze open and public. Mazilyn White, Chair/SBDC presented the SBDC's report. Chair White noted that she would be discussing the following topics: • SBDC Mission Statement • Background • SBDC today • Future Goals Chair White read SBDC's Mission Statement as follows "SBDC provides a regulaz and informal forum for business owners, residents, city officials, and other interested parties to meet and discuss Sazatoga business issues including promotional ideas and retention outreach". -._.J City Council Mee[ing Z May 7, 2002 Chair White noted that former Mayor, Don Wolf in November 1994, created SBDC Chair White informed the Council ofthe following projects SBDC is responsible for: • Farmers mazket • Directional signs (winery, pazking, brown directional signs) • Team Sazatoga • Hiring of Economic Development Coordinator • News racks • Co-op ads in Sazatoga News Chair White stated that most recently SBDC has: • Taken an active role in the Village Beautification implementing such items as: o Decorative lighting, o Benches and trashcans 0 1 ~` tree lighting ceremony • Gateway Improvement Project • Co-Op ads in summer concert program Downtown pazking study Creation of a mazketing brochure Chair White stated some future goals of SBDC as follows: • Providing input in the business attraction process and helping to define desired business mix • Helping to retain existing business • Initiate more outreach to home-based businesses • Increase sales tax • Utilizing the history of Sazatoga as a promotional tool for prospective visitors • Development of a historical walking tour Councilmember Waltonsmith noted that sometimes there is not a lot on the agenda at the SBDC meetings, but the meetings aze held regularly which helps build a coalition between people so when a problem does comes up everyone knows each other and the problem can be addressed and solved faster. Mr. Wood stated that the SBDC is made up of a diverse group of people with a strong core. Councilmember Waltonsmith asked if their website is up and running. Coordinator Surdin noted that SBDC has a few pages on the City's website listing such things as: the wineries, lease space, and a promotional section for SBDC. Coordinator Surdin noted that future items such as: things to do in Sazatoga and a shipping guide should be available soon. Councilmember Mehaffey asked how the SBDC and the Chamber are alike and different. City Council Meeting 3 May 7, 2002 Chair White noted that most of the SBDC members are also members of the Chamber of Commerce. Chair White noted that she does not see a conflict between the Chamber and SBDC. Chair White noted that the two groups aze different for example, the Chamber brings people from neighboring cities and they have about 350 members. Chair White stated she feels the Chamber is doing an excellent job. Mayor commended the work the SBDC has done over the yeazs. Mayor Streit thanked the Saratoga Business Development Council for attending tonight's meeting. OLD BUSINESS (continued from 05/01/2002) SARATOGA LIBRARY BUDGET UPDATE STAFF RECOMMENDATION: Authorize staff to cover additional costs and increase contract related to the Temporary and New Library. Lorie Tinfow, Assistant City Manager, presented staff report. Assistant City Manager Tinfow explained that staff is. requested that Council approve the following: 1. Authorize an additional chazge of $3,000 to be paid to Field Paoli for which the City will be reimbursed by Thompson Pacific far .redesign costs associated with a material substitute 2. Authorize an increase to contract with William Scotsman in the amount of $1750 for the upgrade of commodes at the Temporary Library 3. Authorize staff to expend up to $20,000 for utility trenching, disconnection and reconnection costs associated with the Temporary Library resulting from the expansion of sacred heart Church Councilmember Bogosian asked staff if the Citp Attorney has reviewed the original lease agreement. Assistant City manager Tinfow responded that the City Attomey has review the lease agreement and stated that the lease is vague enough that the City could challenge the Church's request, but he was unsure how contentious the Council wanted to be with the Church. Councilmember Bogosian stated that he would agree to splitting the cost of the under grounding with the Church. Councilmember Bogosian stated when the City negotiated the lease with the Church for the Temporary Library the Church knew exactly where their new building was going to be built. Councilmember Waltonsmith noted that she supported the recommendations staff has presented to Council this evening and does not want to have bad feelings with the Church. City Council Meeting Ll May 7, 2002 Y f Mayor Streit noted that the Church have been very good neighbors through this whole project. MOVED TO AUTHORIZE AN ADDITIONAL CHARGE OF $3,000 FOR REDESIGN COSTS ASSOCIATED WITH A MATERIAL SUBSTITUTE, AUTHORIZE AN INCREASE TO CONTRACT WITH WILLIAM SCOTSMAN IN THE AMOUNT OF $1750 FOR THE UPGRADE OF COMMODES, AUTHORIZE STATrF TO EXPEND UP TO $20,000 FOR UTILITY TRENCHING, DISCONNECTION AND RECONNECTION COSTS. MOTION PASSED 3-1-0-1 WITH BOGOSIAN OPPOSING AND BAKER ABSENT. Mayor Streit welcomed the Finance Commission. JOINT MEETING WITH FINANCE COMMISSION 2. Jesse Baloca, Administrative Services Director, introduced the following Finance Commissioners: Chuck Swan, Chair, Richard Allen, Emily Gazbe, Sam Ochi, and Alex Tennant. Director Baloca noted that Commissioner Jim Hughes had a prior commitment and was unable to attend tonight's meeting. Chuck Swan, Chair/Finance Commission, presented report. . Chair Swan read the Commission's Mission Statement as follows "To advice the City Council on matters relating to the finances of the City including budgets, financial reporting, financial procedures and controls, resource preservation and asset utilization". Chair Swan explained the Finance Commission has been chazged with: • Reviewing the City's annual audits • Reviewing City's budget process • Make comments and/or recommendations to Cit council • Other tasks assigned by the City Council • Review and comment on management letter for m independent auditor • Review annual budget • Monitor infrastructure physical inventory relating to GASB345 implementation • Review and comment of City's Comprehensive Annual Financial Report • Review and comment on sections of the revised Finance Policies and Procedures manual (which has been in the process for a year and a half) • Review and comment on City's and Library Fund's investment strategies • Recommended and implemented City's first capital budget • Coordinate with Citizens Oversight Committee (one Finance Commissioner will be attending COC meeting on a regulaz basis to keep the Finance Commission up to .date on the Library Project) City Council Meeting rj May 7, 2002 Councilmember Waltonsmith noted that she appreciates the Finance Commission initiative to interact with the COC. Chair Swan noted that after Assistant City Manager Tinfow and a member of the COC came to a Finance Commission meeting and brought the Commissioners up to date on the Library Project, the Commission was pretty comfortable. Commissioner Allen noted that he was the appointed Commissioner to attend the COC meetings, and the first meeting he will attend is on May I3, 2002. Chair Swan explained the Finance Commission's activities planned: • Develop metrics for City • Complete Finance Policies and Procedures Manual Update • Review budget format with goal of making it more accessible • Review audit process and preliminary financial statements for FY O 1-02 Chair Swan noted that that was the end of his presentation and the Commissioners were available for questions. Mayor Streit asked if the Commission had any comments on the proposed budget. Chair Swan noted that the Commission had four areas of concern: • Presentation • Optimistic revenue projections • Optimistic cost reductions • Pie charts Chair Swan discussed the Finance Commission's recommended changes and noted that for the most pan they approved the draft budget. Mayor Streit thanked the Finance Commission for attending tonight's meeting. . 4. CHAMBER OF COMMERCE AGREEMENT OPTIONS STAFF RECOMMENDATION: Accept report and direct staff accordingly. Dave Anderson, City Manager, presented staff report. City Manager Anderson explained that on May 1, 2002 Councilmember Bogosian requested that this item be re-agendized to seek specific direction-from the City as a whole concerning discussion topics addressed at the Apri123`d Council meeting. City, Council Melling ( May 7, 2002 City Manager Anderson stated that Councihnember Bogosian asked for cleaz and unambiguous direction from Councilmembers to facilitate discussion between the Council Subcommittee chosen to meet with representatives of the Chamber of Commerce to develop a draft agreement. Clarification is requested in the following areas I) Length of term, 2) Open meetings requirement, 3) Council representation on Chamber Boazd, and 4) Reporting requirements. Councilmember. Bogosian asked that each Councilmember state their position on each of the items of concern. Mayor Streit stated that he supports the phase out but feels Celebrate Saratoga is an important event for the City of Saratoga and should have a separate agreement. Councilmember Bogosian concurred with Mayor Streit on the 36-month phase out proposal and in regards to Celebrate Saratoga the City should negotiate a fee for service and require the Chamber to provide the City a complete accounting of all costs. Referring to the adjourned City Council meeting held on February 12, 2002 Councilmember Waltonsmith noted that she feels the offer made by Michael Fox, Chair Elect of the San Jose/Silicon Valley Chamber of Commerce, to take over the Sazatoga Chamber of Commerce is a good idea. But, Councilmember Waltonsmith noted that if she doe not receive support from her colleagues then she would support the proposed 36-month phase out. Councilmember Mehaffey stated that he supports the proposed phase out for monetary contributions, but feels the City still needs to interact, communicate, and cooperate with the Chamber. In regards to Celebrate Sazatoga, Councilmember Mehaffey stated that the City should continue to support the event on a contract basis. In regards to open meetings, Councilmember Mehaffey noted that he encourages the Chamber Board to have open and public meetings, but when the City is no longer involved, the City cannot make them have open meetings. Councilmember Waltonsmith stated that as long as the City is involved with the Chamber their meetings should be open and public. Councilmember Waltonsmith noted that open and public meetings should be in the contract and the Chamber should consider the City as a member. Councilmember Bogosian stated that open and public meetings should be required except for personnel and lawsuit matters.. Mayor Streit stated that as long as the Chamber is using a City owned building for $1.00 a year all of their meetings should be open and public. In regards to Council representation on Chamber Boazd, Mayor Streit sited the Hakone Foundation agreement, in which two Councilmembers sit on the Executive Board until the Foundation is on their own. Mayor Streit stated that at least one Councilmember should be the Chamber Board. City Council Meeting 7 May 7, 2002 Councilmember Bogosian noted that he concurred that once the City has no ties to the Chamber then the City does not have to be on their Board. Councilmember Waltonsmith concurred with her colleagues. Councilmember Mehaffey stated he feels the City should be on the Chamber Board even if with the proposed 36-month phase out. Councilmember Mehaffey stated that representation on the Boazd would keep the lines of communication open. In regards to reporting requirements, Councilmember Mehaffey indicated that he . feels that their services should be based on what is good for the City and if it the services benefit the City. Councilmember Waltonsmith stated that she wants to know what services does the City receive from the Chamber. Councilmember Waltonsmith stated that performance criteria should be cleazly laid out in the agreement. Councilmember Bogosian stated that the Chamber should be accountable for the level of service the City contracts for. Councilmember Bogosian noted he would support specific language in the agreement listing all of the services the City wants. Mayor Streit stated he supports fee for service not performance based. Councilmember Mehaffey stated that accountability is the key. Councilmember Bogosian thanked his colleagues for their input. 5. EMERGENCY ITEM 19848 PROSPECT AVENUE PURCHASE AND ESCROW Dave Anderson, City Manager, stated that staff needs Council's approval on the following items: 1. Authorization to execute property purchase agreement subject to complete review by City Attorney 2. Approval of a 3% deposit in the amount of $135,00 and an appropriation of funds from unallocated reserves 3. Approval of appointment of Wayne Hazaguchi as Agent of Record WALTONSMITH/MEHAFFEY MOVED TO AUTHORIZE CITY MANAGE TO EXECUTE PROPERTY PURCHASE AGREEMENT FOR THE PROPERTY LOCATED AT 19848 PROSPECT ROAD. MOTION PASSED 4-0-0-1 WITH BAKER ABSENT. City Council Meeting $ May 7, 2002 WALTONSMITH/MEHAFFEY MOVED TO IN THE AMOUNT OF 5135,00.00. MOTION PASSED 4-0-0-1 WITH BAKER ABSENT. MEHAFFEY/WALTONSMITH MOVED TO APPOINT WAYNE HARAGUCHI AS AGENT OF RECORD. MOTION PASSED 4-0-0-1 WITH BAKER ABSENT. CITY COUNCIL ITEMS Referring to recent comments, from Don Whetstone/Sazatoga resident, in regazds to his concerns of the Conditional Use permit issued to the Sazatoga Fire District, Councilmember Waltonsmith asked that the Community Development Director, Tom Sullivan be directed to conduct a full review of their permit. Councilmember Bogosian noted that he supports Councilmember Waltonsmith's request. Councilmember Mehaffey stated that he recently had a resident approach him in regazds to the feasibility of installing an electric vehicle charging station. Councilmember Mehaffey stated he discussed the costs with the resident and found out that the Bay Area Air Quality would subsidize the cost. Councilmember Mehaffey requested that this item be agendized for a future Council meeting. Councilmembers Bogosian and Waltonsmith both supported Councilmember Mehaffey's request. OTHER None CITY MANAGER'S REPORT None ADJOURNMENT There being no further business, the Mayor declared the meeting adjourned at 8:35 p.m. Respectfully submitted, Cathleen Boyer, CMC City Clerk City Council Meeting Q May 7, 2002 i SARATOGA CITY COUNCIL MEETING DATE: May I5, 2002 AGENDA ITEM: _ _ L~ ORIGINATING DEPT: Administrative Services CITY MANAGER: ~/~~~ PREPARED BY: - ~~ DEPT HEAD: /!~ SUBJECT: Check Register: 4/25/02 RECOMMENDED ACTION(S): Approve the Check Register. REPORT SUMMARY: Attached is the Check Register. FISCAL IMPACTS: None CONSEQUENCES OF NOT FOLLOWING RECOMMENDED ACTION(S): None ALTERNATIVE ACTION(S): None FOLLOW UP ACTION(S): None ADVERTISING, NOTICING AND PUBLIC CONTACT: None ATTACHMENTS: Check Register Certification. ~...~ f Fund# Fund Name AP CHECKS A88522-88695 1 GENERAL 100 COPS-SLESF 110 Traffic Safety 150 Streets 8 Roads 160 Transit Dev 170 Hillside Repair 180 LLA Districts 250 Dev Services 260 Environmental 270 Housing & Comm 290 Recreation 291 Teen Services 292 Facility Ops 293 Theatre Surcharge 300 State Park 310 Park Develpmt 320 Library Expansion 352 Infrastructure 353 Facility ' 354 Park and Trail 400 Library Debt 410 Civic Cntr COP 420 Leonard Creek 700 Quarry Creek 710 Heritage Prsvn 720 Cable N 730 PD #2 .740 PD #3 800 Deposit Agency 810 Deferred Comp 830 Payroll Agency 990 SPFA 4/25/2002 Checks Checks 155,009.12 19,540.36 (602.50) 90, 898.63 9,557.57 « ::9,557.57 9,970.78 ~; °;9,970.781 8,683.74 $,683.74 23,277.83 23,277.83 854.24 854.24 ; 1,065.58 (100.00) ~ 965.58'x. 653.84 _. r ~ `~~ 653.84 1,241.62 1,241:62 50,111.77 13,888.00 63,999.77 952.83 5,383.00 5,383.00 Subtotal 357,006.71 34,082.20 (702.50) 389,433.58 PAYROLL CHECKS: 62779-27829 TOTAL Tlu~<~ .108;232.09 497,665.67 ~- ~-Q~ Apr-99 A H Q w N N W C9 4 O d 2 x w cr r oo d. m o K r.~00 7 F • F 7 i .~ r r W O i -1 N rv n p N m rv N rv rv .~ .~ .+ Z£ W .+ .~ N n ,-i rv N % N N W ~ F o m w a a o a .°.' a u v °o F v \ a \ v o ~ ~ a W„ 4 Q Q K Q Q 4 w 4 4 4 4 Z 4 4 • a s O N O m m Z Z O m O ,. 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U O W FU 00 N N N f N O ~^ O O U O O N O O N N N N N O O O O O O N tv N c C S 000 O O O v < w V o0 > NN a oai .n ..o w m mmmm Fr .+ ~uN, W.. w~ u.± ao ao ~o ~o VooO 5o qo KO V q O w £ U .] X wm N N 5 On N Nb N e$ ~u Wa NO woo o~n OU oW ..o~ ~ ~ ~ma ~ o a O O ~mF~ DSO WrvK~UF~ O O U W > 4 al a £ W 7 OZ a F WK a0 . a ; uW~FZ zs~z ~a • F OFD Z £m. 7 C fy ~ O O J 4l U ~ U Vi U $ 4 m p i 40 ~ nn u i ~o U F ~F f W v0 ~£ ~WF ~CW Z F O la V F Q ti V W S rv o 0 U L N c .J n ~ m ~ C i m O ~ o 00 m F 00• (i Z U ~- c, •• tt y SO 2 p o o O W U O N F 4 Z £ o o o U a V £ Q ~ J~ a P OAK Z~OW~ d •O£ Y24~ 4 U UWZ~ Z W ~ 7 £ ti m S W V ~ i' J W .] ~ W F ¢ a z W W rvaZ ~ a m Lt K , N c O 0 , i 0 ~ Z , Y t /~ U ~ W ~ W ~ ~ Y G L' 6 U' .] ~ V WOO ~ 41 O ~ m m KKO~SZ~ G L 6 ~ V v a 4 4 F F F OF Y W U L' W U Y Y ~ Y 4 m m Z 4 SARATOGA CITY COUNCIL MEETING DATE: May 15, 2002 AGENDA ITEM: ORIGINATING DEPT: Administrative Services CITY MANAGER: ~~C~-~- PREPARED BY: ` ~ DEPT HEAD: SUBJECT: Financial Reports for the Months ending Apri12002 RECOMMENDED ACTION(S): Accept the financial reports for year-to-date months ending April 2002. REPORT SUMMARY: The accompanying financial reports represent the revenues, expenditures and fund balances in all Cit}' funds for the fiscal year-to-date months ending April 30, 2002. Projected June 30, 2002 summary includes audited beginning fund balance as well as adopted revenues, expenditures, and transfers that were amended from the original adopted budget through month-end April 2002. FINANCIAL SUMMARY Suinmcu•1' During the month of April, the City continues to remain in a strong fund balance condition. The beginning of the year surplus of $2,966,627, of which $1,649,542 was attributed to the General Fund was amended during the mid-year review and is reflected in the amount beginning fund balance. General fund operations continue favorably with total revenues at 91.9% and expenditures at 7~.7%. Since the reassessment of revenues at mid-yeaz, no material changes have occurred warranting a need for to modify budget projections by Council authority. Revised projections to revenues. however, are included in the 2002/03 Preliminary Operating Budget document as 2001/02 "projected year-end." The new year-end is 7.3% or $631k above previous projections that primarily reflect a revision to property tax revenues that include additional TEA dollazs approved by SB 1883 and April receipts of PG&E franchise fee revenues that are $68,400 above the projection prepared last budget cycle. L- Most significant to the general funds' stability are the property taxes, sales taxes, and motor vehicle license fees, which has been revised and continue to make-up 59.7% of the revenues projected for year-end 2001/02. Special Revenue Fund revenue variance, 66.4%, primarily reflects grants and reimbursement revenues that are typically received after expenditures have been made and the timing of recreation revenues which become significantly higher during the second half of the fiscal yeaz. During the month of April, the City received $432k in CDBG reimbursement money, where $291k of that amount received was for reimbursement of prior yeaz, 2000/01, expenditures. Revenues in the Development Services fund are at 78.7% of total projections at year-end. Although the City has experienced a significant decline in building and planning revenues, we have been fortunate to have increases in geology and engineering fees offset the variance as a result of the Sobrato project. It continues to be anticipated that the Oddfellow project will make- up for the current shortfalls that have been experienced with construction tax (General Fund) and building permit revenues prior to the end of the fiscal year. Apri12002 budget amendments include $73,900 appropriation in the Development Services fund for execution of a construction contract related to the Costa nuisance abatement and $20,685 in the Teen Services fund for the purchase of a portable skateboard park. FISCAL IMPACTS: Discussed above. CONSEQUENCES OF NOT FOLLOWING RECOMMENDED ACTION(S): None. ALTERNATIVE ACTION(S): None. FOLLOW UP ACTION(S): Accept and file the reports. ADVERTISING, NOTICING AND PUBLIC CONTACT: Nothing additional. ATTACHMENTS: ~.~ A. Financial reports for Apri130, 2002 B. Major revenue analysis 2 of 2 J N N M Q ', V ~i 4 F < E U CG z ~o :r. Z 0 '~ } v CZO C Z ~i W O .~"' N W M r'i W N O O n N W O v~ a{ ,n N O b_ _O ~ N V e` V 6b9 ,/~ l0 O O M P Q, .... ^ O N A N N N h N (A ._. n ,/\Oi d' - T O] W P ~ - W O - T h r M M N ~ T V. N T M ~ Q W N ~ r N W N O r N O O V .~ r r v~ T r W b U M ~ N b T O b ~ W r ~° T O a .~., ~.' CG b o°- O ~ n=°r rv°o ~~ r-'n oobo T W N O V a o o N e o o e o W O O, N N ,/~ N r M P r N N M N M M O O (9 69 Y3 f9 k. N h V h N ~° N v N r b r h b N z M M '/~ ~ O 'V N 69 ~ CO v M v~ ^ b Vi N T N N < ~ v 6r9 N v b y ~ r F W U W m V o b NM ToorM MT eo -,n r~ ooo e j = b O. O N °~ ~ N O N O T ~O N O, v~ ~° N vl p• p y~ ~p C ~ O O T O 0 Ci M N Vl P P O b V vi [~ ~D P O M i W - O M T ~ V. r M 0 V ~ ~ T ~ O 'n v N v, O vl r ~° ' a C O b b < ~ ~i Q N d r ,n r N °~ r N O, N N P I O M P p~ ~ ^ V ~ b ~ b A O. O O ~ O, b {q 0 W W ~ ~ ... M n ~ s5 r >' a » ' w T ~ ~ M u ^ W e o V ooT r oMO MTOOOO O o,n o ,n N w o 'i - . r O N N O °~ N r O O O O O N M r ,n v1 r T O r O r Q T ,n r ,n ~ b M O r O O b Q N O b V i r N M b T q Z O O M„ T N N ,/~ M M M ~D vi M M O ^ W N T M O V 'n O, ~ ~° W O b N - N O T V T N C _ T T b r y ~ ~ W - r '/~ ... r V~ N- W N b N W O N O W M M b M ~ N ^f , H f9 T N f.9 YI ~ N ~° O O V N M- v, N, O- b W O ,, p~ .p N b N o0 ,% ' O o~; ooM o rM.o r r T '- N N O O M b ~O W T N N O r b p~ V O r N B O O M W N = G R W O O P N ,/~ M- M~ O~ - T T °` '~ M_ N b 0 ".~ M ~M N O M b~ 'V op N M O b T N ~ N Vf1 V M~ b W W 'Y ^ - oo r ~ r rn Z W O N - = y{ ry' - ~ = P fA 69 N N N ~L_j 69 W M ._ ~ M .~. y `A v, G '~ ~ T T o0 o n °- v 69 b9 vi f5 ~ VOi M V.~ P G1 N V N O L\ N T Z ss ery o a r < - es 5 05 oCOO m T~ ~ b,n o T r-b-T ,n- b v, eo T r r ooe~ ro or a oM.T°,v °m rv o w n voi ~ ~ I~ M M R O W c0 N P W °M O N b N P _ M ii '~ V T ~ N = T b N T T- b ~ yq _ M I i, ~ M (h {y M ~ (A _. ~ G ~ - ~ o r e~ P r r P r a- v: o v M c r b~ v, I _• r O b N v1 N M M- V P T O ,f. V O M V T O N M N •D C. C ~D C P r T P Q• W r M b O~ .O ~ V. r va', O °` N M• 6, V T ~D b N P •-° r v. r N N TM W M P ~ j m ~ P N b b N ^ b^ ~ R 69 VI N ~ _ ~ N - _ m c o T r ~ , r N N N- O ^ O O M P O b M V. V a 0 °, O O N M T T I C O N O O S r O T MV N ~° N - O V• O N ~ V, O T `) N V v. T O N r7 _ ~: CL C C P T r N- ~° 07 'R - N V O O• r ~ co N- T O CO ^~ M M O MJ r CG `-~ N M M Vl N r y T P M- f~ T P - N v. - O 69 - r r W O' O P 69 1A N M N L w N ~ (y ~ fA P ~ M i Fp K N ~ C C C ~ W > > > u R G ~' W T~ V N 4' y C 4 C c E ~ i u ~ > 5 U a g` v N~> ou` v G o< F 2 C c c rycj ¢ V E^ s~ a .t°, h c D y L ~ ~ 00 .~ CO ` V ~ .~ N v. ~ v c F m O .c 2 c E o c. W c o m ° v".' y ii F j V ~v ~ c~ i J a, c c .~ m~ -m o i v y d E U '+ O a s v .`2 k, h c c 'E v ~ d¢ v o~°~ ° e U $ u -Y 'e o n `° ~ ~ e m -' .: .: c s p u- m ~ o,v 4' ~ y~ C~ c E E ~' o~Z O F `o d i w a F .~. ° a'. K c O O Q a' G u ° ua' Rrn uq'! o w o c m... T`F - ^+m a,v E' A .a ZG u nuK~ .~y ~ o.a o. v~ e ~~ Z`U v, ~ m ~ c ~- o Q c Oul v~ ~ O w n 0 R a w- A d c 'o v v ~" ~ c. Y D m y~ c o f. x ~ °a A F '+ U ~'a vIU Fin F-S.~ D u±2 CF~i F Ua::t F C,:] 6.°~Ua any ~ D Z N M O O O O O O O O O O- N M O O X O 0 0 0 0 0 0 's. o 0o O--broo .°ro.rnPP ^ -- N N N N N N N M rN'1 rn ~ V n n r °q ~ c V L S L G J `j °~i G N n N U O G N W O a ~ c ~ > > o ° m ~ °u 9 v c _ ~ U CITY OF SARATOGA ~ REVENUES AS OF APRIL 30, 2002 FISCAL YEAR 2001-02 Budget 83.3% Original Adjustments Amended 4/30/02 of Year Description - Budget (Note 1) Budget Actual Expired REVENUE OVERVIEW BY FUND 001 General Fund Special Revenue Funds: 100 COPS-SLESF 110 Traffic Safety 150 Streets & Roads 160 Transportation Develop. Act 170 Hillside Repair 180 'Landscape & Lighting 250 Development Services 260 Em~ironmental Programs 270 Housing & Community Dev. 290 Recreation 291 Teen Services 292 Facility Operations 293 Theatre Ticket Surcharge Total Special Revenue Funds Capital Projec[ Funds: 310 Park Dtcclopment 320 Lihran Expansion 35x lbtal CIP Total Capital Project Funds Debt Sen~ice Fund: 4(1(1 Lihran Bond A£enry Funds: 4_'U Leonard Road Dcht Scn ice "2U Cahle f\' Tnia '3u Parkmc Dist. _'_ Ueht Scnice "40 1'arkin_~ Uixt ~~3 Deht Sen ice xuu Dep~„~t. 9911 Saratoca P(i:A Total Agency Funds TOTAL ALL FUNDS 100,000 100,000 100,000 100.0% 148,500 148,500 93,565 63.0% 3,552,354 3,552,354 1,286,327 36.2% 54,727 54,727 38,254 69.9% 2,500 2,500 - 0.0% 192,593 192,593 159,629 82.9% 1,616,000 169,780 1,785,780 1,405,435 78.7% 563,613 563,613 462,457 82.1% 183,874 ~ 183,874 635,687 345.7% 733,000 (30,000) 703,000 656,419 93.4% 66,700 66,700 27,947 41.9% 135,000 (10,000) 125,000 98,794 79.0% 25,000 25,000 15,43 I 61.7% 207,000 41,400 248,400 - 163.275 163.275 - 6.840,000 6.840,000 ,675 351.900 271.853 623,753 141.7% 166.5% 0.0% 8.6% 11.738 11,738 4.607 39. 2% 4.200 4.200 - 0 .0% 167.314 167.314 86,916 51 .9°~0 24.675 24.675 5,638 22 .8% 207,927 207,927 97,161 46. 7% S 16.752.571 $ 7,453.424 $ 24.205.995 $ 14.186,545 84. 7% April 2002\REVENUE Page 2 5/9/02 CITY OF SARATOGA REVENUES AS OF APRIL 30, 2002 Original Description Budget REVENUE DETAIL BY FUND GENERAL FUND 001 Prop. Tax Secured/Unsecured $ 1,489,800 TEA Allocation fi0fi_59R Sales Tax 1 Sales Tax Prop. ] 72 Transfer Tax Construction Tax Trans. Occup. Tax Franchise Fees - PG&E Franchise Fees - AT&T Franchise Fees - SJ Water Franchise Fees -Green Valley Business Licenses Federal Law Block Grant • Motor Vehicle License 1=ee Off Highway MV Pec Home Owner Prop. Tax Relief Other Refunds & Reimburse Fines-False Alarm Forfeitures Special Assessments (Vessing) Interest Rentals-Cell Phone Hakonc Rent Pass Through Sale of Assets Misc. _ Vchida:16atzmtm Donations'Youth Sports :1nimal Licenses Fuel Sales Ground Maint. Park Rental Permit-Encrmt. TOTAL GENERAL FUND $ ! April 2002\REVENUE 1,168,500 95,000 1,263,500 400,000 400,000 321,000 1,121,000 242,500 182,000 99,200 Budget 83.3% Adjustments Amended 4/30/02 of Year (Note 1) Budget Actual Expired 20,605 $ 1,510,405 ~ $ 2,382,905 890,634 ]56,424) 243,576 224,090 197,628 597,628 261,730 142,384) 178,616 156,193 101,180) 1,019,820 642,013 242,500 312.935 20,070 202,070 226,879 99,200 97,212 (6,760) 314,540 256,983 13,310 858.310 894.009 299,600 1,572,500 600 15,700 1,888,400 118,827 18,000 45,000 295.366 400.000 58.200 15.000 10.000 13.000 12,500 10,000 5,000 54,000 24,458 16,698 190,000 $ 163 9(,9 324,058 16,698 1,572.500 600 18.000 45.000 295.366 40Q000 58200 15,000 10.000 13.000 190.000 12,500 10.000 5.000 16.698 1,449.229 294 472,163 23.050 28.960 420.959 41,284 8.266 4.801 12,846 191,520 1.899 5.605 6,979 157.8% 0.0% 112.6% (2) 80.4% 78.4% 80.2% 92.0% (3) 43.8% 87.4% (4) 63.0% 129.0% (5) 112.3% (6) 98.0% (5) 81.7% 104.2% 70.8% 100.0% 92.2% 49.0% 121.3% 88.9% 160.6% (7) 128.1% 64.4% 0.0% 1052% (81 70.9^~ 0.0% 48.0% 98.8°0 100.8% (9) 15.2% 56.1% 139.6% Page 3 5/9/02 CITY OF SARATOGA REVENUES AS OF APRIL 30, 2002 Budget I I 83.3% Original Adjustments Amended 4/30/02 of Year Description Budget (Note 1)- Budget Actual Expired SPECIAL REVENUE FUNDS: COPS-SLESF 100 Interest Suppl. Law Enforcement Traffic Safety 110 Crossing Guard Match Fines-Vehicle Code To[al Traffic Safety Streets & Roads 150 Refunds &Reimb. Congestion Management St. HigMvay User 21075 St. Highway User 2106 St. Highway User 2107 St. FHWA Reimb. St. 2105 S&H Code TEA-21 CALTrans-Saratoga/SV Rd. TF,A - Clean Air Grant (Signals] AB 434 Clean Air Grant Measure B Total S[reets & Roads Transportation Develop. Act 16(1 Total TDA Iillside Street Repair 170 Interest Hillside Sired Repair Total Hillside Street Repair Landscape/l.gtng 1811 Propcrt~ ~faz Special Assessment Interest Total Landscape/Lghtg Development Services 250 Geology Review Fecs Engircering Fees Planning Fees Arborist Fees Document Storage Fees Permits-Building Permits-Grading Interest Total Development Svc's Environmental Programs 260 St. Refuse Surcharge AB939 April 2002\REVENUE 3,500 3,500 1 - 1 0.0% 259,700 259,700 6],261 23.6% 68,629 6,000 6,000 6.000 100.0% 149,550 149,550 104,805 70.1% 2`1,500 - 251,500 184,886 73.5% 1.342,000 1,342,000 - 0.0% 194,700 194,700 141,407 72.6% 252,705 252,705 0.0% 380.000 380.000 - 0.0% 338,947 338.947 26,789 7.9% 377,252 377.252 692,550 183.6% 3,552,354 3,552,354 1,286,327 36.2% 54,727 54.727 38,254 69.9% 2.500 2.500 .- I 0.0% mn zsnn _ n n°i 89.404 89.404 102.103 1142% (2) 101.189 101.189 57,126 56.9% (10) 2.000 2.000 - 0.0% 192,593 192,593 159,629 82.9% 65,000 40,000 105.000 122,953 117.1% (11) 60.000 210,000 270.000 228,308 84.6% ~ 396,000 (146,000) 250.000 194,450 77.8% (12) 75,000 75,000 76,891 102.5% 13,000 13,000 7,915 60.9% 967,000 60,780 1,027,780 730,368 71.1% 40,000 5,000 45,000 44,550 99.0% (13) 1.616.000 169.780 1.785.780 1.405,435 78.7% 30.000 Page 4 30,000 1 15,632 1 52.1% 5/9/02 s CITY OF SARATOGA REVENUES AS OF APRIL 30, 2002 FISCAL YEAR 2001-02 Budget Original Adjustments Amended Description Budget (Note i) Budget Environmental Fees Interest Total Environmental Programs Housing & Comm. Dev. 270 HCD/CDBG/SHARP GRANTS INTEREST Total Housing/Comm. Dev. Recreation 290 Friends Of Warner Hutton House Sports League Fees Camp Fees Excursion Fees Class.iSpecial Event Redwood Sports Program. Total Recreation Teen Services 291 Teen Services Teen Snack Bar Warner Hutton Contributions Total Teen Services Facilih~ Operations 292 Building Rent Parks Total Facility Operations Theatre Ticket Surcharge Interc>t '93 ihcatre Ticket Surcharec Total Theatre Ticket Surcharge TOT:\L SPECIAL REVENUE FUNDS C:\PIT:\L PROJECT FUNDS: Park Development 310 Park Development Libran~ Expansion 32U Lihran 13ond Imcrcst & Misc. Total C[P 35x Total C1P Resources TOTAL CAPITAL PROJECT FUNDS DEBT SERVICE FUND: Library Bond Secured preoperty tax April 2002\REVENUE 533,613 180,874 533,613 180,874 83.3% 4/30/02 of Year Actual Expired 446,825 83.7% 634,882 ~ 351.0% 38,000 38,000 _37,704 99 .2% 150,000 150,000 146,220 97 .5% 90,000 90,000 79,624 88 .5% 425,000 (30,000) 395,000 351,981 89 .1% 30,000 30.000 40.890 136 .3% 55,080 55,080 22,397 40. 7% 1,620 1,620 550 34. 0% 10,000 10.000 5,000 50. 0% 66,700 66,700 27.947 41. 9% 135,000 (10,000) 125.000 I 98,794 l 79.0% 135,000 (10,000) 125,000 98,794 79.0% 1 41 1 66.4% 141.7% 166.5% (14) 8.6% 581,079 Page 5 5/9/02 CITY OF SARATOGA REVENUES AS OF APRIL 30, 2002 Description 400 Principal Interest Other TOTAL DEBT SVC FUND AGENCY FUNDS: Leonard Road 420 Services (Assess Districts) CA TV Trust 720 Interest Income Parking Dist. #2 Debt Svc. 730 Services (Assess Districts) Parking Dist. N3 Debt Svc. 740 Services (Assess Districts) Deposits 800 Deposits Saratoga PFA AGENCY 990 Interest Income TOTAL AGENCY FUNDS GRAND TOTAL $ 97,161 1 46.7% $ 24,205,995 1 $ 14.186,545 1 84.7° REVENGE NOTES: (1) Amended budget includes all revisions made up to April 30, 2002. (21 Propam faxes-Secured propene taxes paid in December/Januap~ and April/May. In addition, "fEA distributions ~~ ill no loner he a .Tune lump sum but a dis[ributeJ monthly with the secured/unsecured distributions. (3) $264!Rril in construction tax is anticipated from the Oddfellow project before year-end. (4) Occupancc fees from the Saratoga Inn & Saratoga Oaks Lodge. The Saratoga Inn remits monthly: the Oaks Lodge qtly. (5) Franchise Fees from PGRE is expected April 2002 in the amount of $310.900, which is $68.400 above prgjection. (6) Includes internst fees. (7) Other Rcf'unds & Reimbursements- Law Enforcement refund $101,001, ABAG Plan, $43.160 received in July and $45.099 State traffic congestion relief. (8) In the past, interest earnings have accumulated in [he General Fund and are allocated to the other funds at year-end. (9) Youth Spons Fund donations will be reclassed to the Parks Development during as part of the year-end maintenance. (10) Assessment Revenues-Paid in December/January and April/May. (11) 1st quarter receipts from Sobrato project. (12) Planning fees are Tower than originally budgeted due to decline in new planning applications. (13) Develop.fees-Grading Permit fees remain higher than originally budgeted. (14) Interest income earned from library bond proceeds in L.A.I.F. account. FISCAL YEAR 2001-02 Budget 83.3% Original Adjustments Amended 4/30/02 of Year Budget (Note 1) Budget Actual Expired 691,892 691,892' 46,610 ~ 6.7% 2.700 2.700 880 32.6% 11,738 11,738 1 4,607 1 39.2% 0.0% 14 1 86.916 1 51.9% -1 -1 0.0% 5,638 I 22.8% ~~ April 2002\REVENUE ..Page 6 5/9/02 { `J CITY OF SARATOGA EXPENDITURES AS OF APRIL 30, 2002 FXPFNDI TI7RF OVERVIEW RV FUND 001 General Fund S Special Revenue Funds: 100 COPS-SLESF 110 Traffic Safety 150 Streets&Roads 160 Transportation Develop. Ac[ 180 Landscape&Ligh[irtg 250 Development Services 260 Environmental Programs 270 Housing & Commwity Dev. 290 Recreation 291 Teen Services 292 Faoility Operations 293 Theatre Ticket Surcharge _ Total Special Revenue Funds_ Capital Project Funds: 310 Pafk Development 320 LibraryExpansion 35x Total CIP _ Total Capital Project Funds_ Debt Service Fund: 4UU Library Bond _ Agency Funds: 420 Leonard Road Debt Service 700 Quarrv Creek Pjct Admin. 72U Cahle T\"trust 7311 Pnrking Dist.:2 Debl Service 74U Parkine Dist. a3 DeM Sereice X011 Deposits 990 Saratoea PGA _ Total Agency Funds_ TOTAL ALL FUNDS Apri12002~EXPEND. april FISCAL YEAR 2001-02 Budget 83.3 Adjustments Amended 4/30/02 of Year Original Budget (Nate 1) Budget Actual Expired 112,236 2,056 114,292 45,951 40.2% 25,983 - 25,983 7,677 29.5 8,297,376 (1,539,852) 6,757,524 2,461,806 36.4% - - 0 - 206,697 - 206,697 202,651 98.0% 1,876,822 82,311 1,959,133 1,388,882 70.9% 648,385 125,838 774,223 447,169 57.8% 266,504 - 266,504 L55,851 58.5% 919,725 1,200 920,925 733,708 79.7% 223,223 20,685 243,908 151,853 62.3% 275,041 - 275,041 22],842 80.7% 50.784 4.881 55.665 23.525 42.3 500,000 410,110 910,110 1,572,968 172.8% 14,000,000 14,000,000 3,206,343 22.9% - ]3,086,350 13,086.350 28.768 0.2% 14.500.000 13.496.4fi0 27.996.460 4.808.079 17.2% 0 694,592 # 692.435 ffi 99.7% 11,738 II,TB 11,368 96.8% 167,3]4 167,3W 167,593 11111.2% Page 7 5/9/02 CITY OF 5ARATOGA y EXPENDITURES AS OF APRIL 30, 2002 FISCAL YEAR 2001-02 Budget 83.3 Adjustments Amended 4/30/02 of Year , Description Original Budge! (Note 1) Budget Actual Expired EXPENDITUREDETAIL BY FUND 001 GENERAL FUND 1005 City Council 1010 Contineency 1015 City Commissions ]020 City Managets Office 1025 Legal ServicesRisk Mgmt. 1030 City Clerk 1035 Equipment Operations 1040 Financial Management 1045 Human Resources 1050 General Services 1060 Facilities Maintenance IOGS Management Info. Systems 11170 Public Ltfomaation 2005 Emergency Preparedness 2010 Code Enforcement 2015 Police Services 2025 .Mime! Control 30311 Parks/Open Space 3035 General Engineering 40115 Advanced Plannine 7010 Senior Sevices --- 711111 Community Support 71120 Economic Development 71125 Hakonc Gardens Park 911111 CapiLil Projects ---- Subtotal Less Chrorhead TOT:1L GENF,R4L FUNS SI'IC('I:\h RF:\'ESI"li F'l :~T1S: 11111 21141 ('OPS Supl. I,nw F.nfnrcement 1'lu (hcnc~ad Total COPS I III :n2u TrofBr Safeb~ 1'luz t>`'cnc~ad Total Traffic Safety ISO Sheets@Roads 31uK Street \lainlenance 3ulU Sidctvalks &'frails 11115 Trafli< Control :020 Flood & Storm Drain Control ?1125 Medians&Parkways 5010 Congestion Mgmt. 911111 Capital Projects Subtotal Plus Overhead Total Street & Roads 160 9010 Transportation Dev. AM INO 3040 Landscape&Lighting Plus Overhead Total Landscape &Lighting 250 Development Services 551,000 54,984 S10S,984 5104,443 98. 5% 200,000 (136,914) ~ 63,086 0. 0% 100,994 100,994 73,223 72. 5% 345,209 345,209 296,506 85. 9% 377,900 377,900 317,935 84. 1%a 87,420 87,420 68,790 78. 7% 309,987 182,427 492,414 293,169 59. 5% (IS) 447,429 25,000 472,429 363,505 76. 9% 167,277 14,100 181,377 !46,833 81. 0% 146,680 4,830 151,510 113,764 75. 1 469,184 469,]84 399,675 85. 2% 274,37? 33,58! 307,954 192,512 62. 5% 26,162 26,162 15,1!4 57. 8% 21,214 ~ 21,214 13,420 63. 3% 48,281 28,000 76,281 42,521 55. 7% 2,918,415 88,623 3,007,038 2,558,984 85. 1% 202,899 202,899 201,289 99. 2% 699,546 7,747 707,293 450.829 63. 7% 260,239 9,000 269,239 215,401 80. 0% 96,854 5,237 102,091 G1,15G 59 .9% 41,035 41,035 30,801 75 .1°~0 72,800 72,800 7Q,481 96 .8% 149,912 L000 150,912 96.181 6? .7:5 160,747 160,747 61,1184 38 .11°,a (lfi) 312.31] 125,2711 437.581 195.709 44 .7°,0 (17) 100,000 2.056 1112.056 ~ 4L1131 i 411,2°0 12.236 12.236 54.919 i 40.2°-0 112,2% 2,OSfi IN.292 45,951 ~ 40.2°a 25,100 25, Intl 7,416 29.5°-e 883 8R? S2G1 f 29.5°0 25,983 0 25,983 7,677 '~~ 295°° 1.797,812 1,385,848 3,183.660 1,617,018 50.8 io (I8) 96,0 I6 96,016 30,499 ?1.8% (19) 236,198 12,300 248,498 137,306 55.3% !29,184 30,000 159,184 70,374 44.2:0 147.580 2,000 14QSR0 -_113,970 76.2% 3 50,621 350,621 46,637 13.3 4,988,425 (2,970.000) 2.018,425 245,072 12.1% 7,745,836 (1,539,852) 6,205,984 2,260,877 36.4% ~, 0 0 - - 180,007 (80,007 176,483 98.0% 26,690 26,690 526,168 I 98.0% 206.697 206.697 202.651 r 98.0 :\pril 20112IS1PF.\7J. April Page 8 5/9/02 ~ CITY OF SARATOGA EXPENDITURES AS OF APRIL 30, 2002 FISCAL YEAR 2001-02 Budget Adjustments Amended Description Original Budget (Note l) Budget 4010 Zoning Administration 572,598 4,984 577,582 40]5 Inspection Services 479,922 - 77,327 557,249 4020 Development Regulation 191,238 Subtotal 1,243,758 Plus Overhead 633,064 Total Development Svcs. 1,876,822 260. Environmental Program SOOS Integated Waste Mgmt. 156,74! SOTS Stomt Nater Mgnt. 379,419 9010 Cap Proj (SVeet Storrn Dr) 25,467 Subtotal 561,627 Plus Overhead 86,758 Total Enviromnental Program 648,385 270 Housing & Comm. Dev. 7015 HCDA Administration 20!,348 9010 Cap Projects (Sr. Ctr & ADA) 50,000 Subtotal 251,348 Plus Overhead 15,156 Total Housing & Comm Dev. 266,504 290 Recreation 6005 Recreation 673,405 Subtotal 673,405 Plus Overhead 246,320 Total Recreation Sen'ices 919,725 291 Teen Services GOlll Teen Services 161,326 6U 111 Tcen Snack Bar - 611111 N%amer Hutton Contribution - Plus (h'erhead 61,897 Total Teen Services 223,223 292 6020 Facility Operations 72,1136 Plus (herlmad 203.005 Total Facility Operations 275,041 293 6015 Theatre Ticker Surcharge 43,248 Plu~(h'erhead 7.536 Total'Fheatre Ticket Surcharge 50,784 TOTAL SPECIAL REVENUE FUM 12,902,776 CAPITAL PROJECT FUNDS: 310 9U Ill Park Development 500,000 320 9010 Library' Expansion 14,004000 35x Total CB' TOTAL CAPITAL PROJECT FUNDS 14,500,000 DEBT SERVICE FUND: 400 8015 Library Bonds 694,592 AGENCY FUNDS: 420 SU20 Leonard Rd. Debt Svc. ] 1,738 Apri12002~EXPEND. April Page 9 75,838 232,579 50,000 429,419 201,348 50,000 0 251,348 1,200 674,605 246,320 1,200 920,925 20.685 182.1111 61.x97 zo,6x5 z43,9ox 72A13! 83.3 4/30/02 of Year Actual Expired 432,712 74.9% 340,723 61.1% !66,651 87.1 940,086 70.9% !01,984 43.8% 295,076 68.7% 146,988 73.0% 0.0% 146,988 58.5% 537.463 79.7% 537,463 79.796 196.245 79.7% 733,70x 79.7'6 113.317 62390 $?x.536 62.3=0 151,x53 623°0 $8.1113 0 x(1.7°6 4,881 4x.129 20.3411 123% 7.5?6 S?.IxS 42.39'0 1,881 SS,fifiS 23.525 42.390 410,110 910,1 IU I,S72,968 172.8°ra (20) !4,000,000 3,206,343 22.99'0 (2p 086.350 13.086.350 28.768 99.7 % (22) 11,738 ~ 11,368 ~ 96.8% (23) 5/9/02 r CITY OF SARATOGA EXPENDITURES AS OF APRIL 30, 2002 FISCAL YEAR 2001-02 Budget 83.3 Adjustments Amended 4/30/02 afYear Description Original Budget (Nate 1) Budget Actual Espired 720 1040 CA TV Trust 730 R005 Parking Dist. #2 Debt Svc. 740 8010 Parking Dist. #3 Debt Svc. 990 1040 Saratoga Public Fin. Agency TOTAL AGENCY FUNDS TOTAL EXPENDITURES 167.314 167,3(4 167,593 100.2% (23) _ 179,052 179,052 _ 178,961. 99.9%_ EXPENDITURE NOTES: (IS) Equipment replacement-Tar pot & Toro mower [o be purchased this fiscal year. (l6) Consultant and relocation not likely to occure this fiscal year, no remodeling plans known al this time. (17) Capital projects to be completed this fiscal year (Civic Center Master plan, misc. park upgrades, Senior Center remodeling, & Vessing Road). (1R) Variance primarily reflects project/timmg delays. (t9) Variance primarily reflects timing delays for projects that are seasonal in nature. (20) Park development capital expenditures will be partially supported by the operating transfers (line-item) appropriated to the 5-year CIP. (21) Library Expansion & Renovation Constmclion Phase I (22) bast pavmenl of old library bond paid in December 2001 and first payment of new bond made in February 21102. (23) Debt service payments made in September and March ' i L._J April 20U21E!lPEND. April Page 10 5/9/02 SARATOGA CITY COUNCIL r-- MEETING DATE: May 15, 2002 AGENDA ITEM: _ ~~ ' ~~ ORIGINATING DEPT: Community Dev. Dept. CITY MANAGER: ~+~ ~"`-1 PREPARED BY: DEPT HEAD: ~` SUBJECT: Planning Commission Action Minutes RECOMMENDED ACTION: Note and file. REPORT SUMMARY: Note and file minutes as submitted for the following Planning Commission Meeting: Regular meeting -May 8, 2002 FISCAL IMPACTS: N/A CONSEQUENCES OF NOT FOLLOWING RECOMMENDED ACTION: N/A ALTERNATIVE ACTION: N/A FOLLOW UP ACTION: Retain minutes for legislative history. ADVERTISING, NOTICING AND PUBLIC CONTACT: N/A ATTACHMENTS: Attachment A -Minutes May 8, 2002 C~ -~ CITY OF SARATOGA PLANNING COMMISSION ACTION MINUTES DATE: Wednesday, May 8, 2002 - 7:00 p.m. PLACE: Council Chambers/Civic Theater, 13777 Fruitvale Avenue, Saratoga, CA TYPE: Regular Meeting ROLL CALL: Commissioners Garakani, Jackman, Hunter, Kurasch, Roupe, and ZutsM ABSENT: Chair Barry STAFF: Planner Welsh, Director Sullivan, and Minutes Clerk Shinn PLEDGE OF ALLEGIANCE: COMMISSIONER GARAKANI LED THE PLEDGE MINUTES: Draft Minutes from Regular Planning Commission Meeting of Apri110, 2002 and April 24, 2002: on motion of Commissioner Rcupe, seconded by Commissioner Hunter the minutes of Apri110, 2002 were approved as corrected, Commissioner Kurasch abstained. On motion of Commissioner Kurasch, seconded by Comrnissioner Gazakani the minutes of Apri124, 2002 were approved, Comtnissioner Roupe abstained. ORAL COMMUNICATIONS -Any memberof thePublicwillbeallowed to address thePlanningCommission forup tothree minutes on matters not on this agenda Zhe law generally prohibits the Planning Commission from discussing or tahing action on such items. However, the Planning Commission may instruct staff accordingly regarding Oral Communications under Planning Commission direction to Staff. REPORT OF POSTING AGENDA Pursuan[ to Government Code 54954.2, the agenda for this meeting was properly posted on May 2, 2002. Director Sullivan gave the report. REPORT OF APPEAL RIGHTS !f you wish to appeal any decision on this Agenda, you may fIle an "Appeal Application" with the City Clcrk within fifteen (15) calendar days of the date of the decision, pursuant to Municipal Code 15- 90.050 (b). Acting Chair Jackman gave the report CONSL-NT CALENDAR None PUBLIC HEARINGS All interested persons may appeaz and be heazd at the above time and place. If you challenge a decision of the Planning Commission pursuant to a public heazing in court, you maybe limited to raising only those issues you or someone else raised at the public hearing(s) described in this agenda, or in written correspondence delivered to the Sazatoga Planning Commission at, or prior to, the public hearing. In order to be included in the Planning Commission's information packets, written communication should be filed on or before the Monday, a week before the meeting. 1. Application #02-025 (386-O1-008) YEH, 20444 Prospect Road; -Continuation of a request for a Conditional Use Permit to establish a 1,500 square foot Institutional Use for the purposes of teaching second languages, delivering the gospel message and other enrichment programs. The building contains 2,500 square feet and is zoned CV-Commercial, the lot is 18,590 square feet and the property has 10 parking spaces. (WELSH) (APPROVED 6-0-1, CHAIR BARY ABSENT) 2. Application #02-073 (517-09-069) POLLACK,.14500-14550 Big Basin Way; Conditional Use Permit application to allow an existing real estate office to expand into the adjacent 1400 square foot storefront along Big Basin Way. The building is located in the CH-1 Commercial District. The lot size is .30 acre, the building contains 9051 square feet and the property has 17 parking spaces. (WELSH) (DENIED 5-I-1, JACKMAN ABSTAINED, CHAIR BARRY ABSENT) 3. Application #02-058 (CITYWIDE) - SARATOGA PLANNING COMMISSION; - Zoning Ordinance Amendment regarding development standards for basements. The proposed Zoning Ordinance Amendment will include: a revised definition of "basement"; provide a definition of "lightwell"; specify setback and size requirements; and specify planning review requirements for proposed basements. (VASUDEVAN) (CONTINUED FROM 4/24/02) (APPROVED 6-0, CHAIR BARRY ABSENT) 4. Application #02-080 (386-26-080) -CITY OF SARATOGA, 19848 Prospect Avenue; -General Plan Land Use Map Amendment from Quasi Public Facilities to Public Facilities. The proposed General Plan Land Use Map Amendment would . allow the City to own and utilize the property in a manner consistent with the provisions of the City's General Plan. The Land Use Element of the General Plan indicates chat properties designated Quasi Public Facility can not be controlled by a publicly elected governing board. (APPROVED 6-Q CHAIR BARY ABSENT) DIRECTOR'S ITEMS - \onc COMMISSION ITEMS Commissioner's sub-committee reports -COMMISSIONER HUNTER GAVE A REPORT ON THE DESIGN REVIEW STREAMLINING COMMITTEE Election of new Chair and Vice-Chair -COMMISSIONER JACKMAN ELECTED CH.41R AND COMMISIONER KURASCH WAS ELECTED VICE-CHAIR COMMUNICATIONS Written -Minutes from Regular Ciry Council Meetings of Apri13, 2002 ADJOURNMENT AT 8:56 PM TO NEXT MEETING - Wednesday, May 22, 2002, at 7:00 p.m. in the Council Chambers/Civic Theater 13777 Fruitvale Avenue, Saratoga, CA SARATOGA CITY COUNCIL MEETING DATE: May 15, 2002 AGENDA ITEM: ~ 0~~~ ORIGINATING D~EPT~ity Manager CITY MANAGER: ~~ PREPARED DEPT HEAD: SUBJECT: Reappointment of Representative to the VTA's Bicycle Advisory Committee (BPAC) RECOMMENDED ACTION: Reappoint Mr. Jim Stallman to the Bicycle and pedestrian Advisory Committee (BPAC). REPORT SUMMARY: The VTA sent the attached letter requesting the City Council reappoint Mr. Stallman to the BPAC. They advise that Mr. Stallman is a member in good standing, has served the BPAC well and is eligible for reappointment. Staff recently spoke to Mr. Stallman and is has requested that the Council consider his reappointment. FISCAL IMPACTS: N/A CONSEQUENCES OF NOT FOLLOWING RECOMMENDED ACTION: The City of Saratoga would not be represented on the BPAC. ALTERNATIVE ACTION: N/A FOLLOW UP ACTION: Retain minutes for legislative history. ADVERTISING, NOTICING AND PUBLIC CONTACT: N/A ATTACHMENTS: Attachment A -Letter for VTA S A N T A C L A P A T/~® Valley Transportation Authority Dave Anderson City Manager CITY OF SARATOGA 13777 Fruitvale Avenue Saratoga, CA 95070 Dear Dave: RECEIVED aPR r ~ Zoo2 CITY OF SARATOGA April 10, 2002 On behalf of VTA's Bicycle & Pedestrian Advisory Committee (BPAC), I request that the City of Saratoga appoint or reappoint its representative to the BPAC for the new term beginning July 1, 2002. The BPAC is asixteen-member committee that advises VTA's Board of Directors on planning and funding issues for bicycle and pedestrian projects. The BPAC bylaws specify that each member is appointed to a two-year term and that representatives may be re-appointed to consecutive terms. The appointee must be a member of Saratoga's local bicycle advisory committee, shall live, work, or both in Santa Clara County during their term, and cannot be City of Saratoga staff. Saratoga has one membership position on this committee. A copy of the BPAC bylaws has been enclosed for your convenience. The term for Saratoga's current BPAC representative, Jim Stallman, expires on June 30, 2002. Mr. Stallman is a member in good standing, has served the BPAC well and is eligible for reappointment. Since representation on the BPAC is very important, it is requested that Saratoga initiate the necessary action to either reappoint Mr. Stallman or nominate another representative to this committee as soon as possible. All BPAC nominations require confirmation by the VTA Board of Directors. When Saratoga has selected its nominee, the preferred protocol for official notification is for the appointing authority to send VTA a brief letter. This letter should indicate your nominee's official title, city of residence, be on official stationary and be signed by an authorized representative. If nominating a new BPAC member, the letter should also include the nominee's daytime telephone number, their home and or work address, and a brief biography of the nominee (usually two or three paragraphs maximum). l~ J ~~ 3331 North First Street • Son Jose, (A 951341906 • Administration 408.321.5555 • Customer Servire 406.321.2300 Dave Anderson City Manager, City of Saratoga April 10, 2002 Page 2 of 2 For expediency and surety, I recommend that a copy of the signed letter be faxed, then the original mailed, to: Fax: (408) 955-0891 U.S. Mail: VTA Board Secretary 3331 North First Street, Building B San Jose, CA 95134-1906 Your assistance with this appointment will be greatly appreciated. If you have questions, please contact either Stephen Flynn of my staff at 321.5720 or myself at 321.5725. Sincerely, ,.o Michael P. Evanhoe Chief Development Officer Enclosure c: Sandra Weymouth, VTA Board Secretary Y BYLAWS FOR VTA BICYCLE ADVISORY COMMITTEE Article I GENERAL PROVISIONS §l.l Purpose These Bylaws govern the proceedings of the VTA Bicycle Advisory Committee (BAC), an advisory Committee established by the Board of Directors of the Santa Claza County Transit District (also known as the Santa Claza Valley Transportation Authority or "Authority"). §1.2 Construction of Bylaws Unless the provisions or the context of these Bylaws otherwise require, the general provisions, rules of construction and definitions set forth in Chapter 1 of the Authority's Administrative Code shall govern the construction of these Bylaws. As used in these Bylaws, "Committee" means the VTA Bicycle Advisory Committee. These Bylaws shall govern the Committee's proceedings to the extent they aze not inconsistent with the Authority's Administrative Code, or law. §1.3 Definitions a. As used in these Bylaws, "chairperson" means the chairperson of the Committee: b. As used in these Bylaws, "secretary" means the secretary of the Committee. c. As used in these Bylaws, "Member.Agency" means the County of Santa Claza or a city within the County. Article II DUTIES AND AUTHORTI'Y §2.1 Duties The BAC is an advisory committee to the Board of Directors. The duties of the Committee shall be as follows: §3.2 Members' Terms The term of membership of each Committee member shall be for two fiscal years, commencing on July 1 and ending on the second successive June 30. Members may be appointed to successive terms. §3.3 Vacancies A vacancy in a member's position shall be filled for the remainder of the term by the Member Agency which made the original appointment. Article IV OFFICERS §4.1 Chairperson and Vice Chairperson The Committee shall elect from its membership a chairperson and a vice chairperson at its first meeting of the fiscal yeaz, to serve for a one year term. The chairperson shall preside at all meetings of the Committee and represent the Committee before the Board of Directors. The vice chairperson shall perform the duties of the chairperson when the chairperson is absent. )n the event of a vacancy in the chairperson's position, the vice chairperson shall succeed as chairperson for the balance of the chairperson's term and the Committee shall elect a successor to fill the vacancy in the vice chairperson's position as provided below. In the event of a vacancy in the vice chairperson's position, the Committee shall elect a successor from its membership to fill the vice chairperson's position for the remainder of the vice chairperson's term. §4.2 Secretary The General Manager shall furnish staff services to prepaze and distribute the Committee's agendas, notices, minutes, correspondence, and other documents and will assign an employee to attend each meeting of the Committee to serve in the capacity as the Committee's secretary. The secretary shall maintain a record of all proceedings of the Committee as required by law and shall perform other duties as provided by these Bylaws. ~J 3 i §5.6 Absences If a member is absent from four Committee meetings in any twelve month period, the position shall automatically be vacated, and a successor shall be appointed to fill the remainder of that member's term. §5.7 Matters Not Listed on the Agenda Requiring Committee Action Except as provided below,. a matter requiring Committee action shall be listed. on the posted agenda before the Committee may act upon it. The Committee may take action on items not appearing on the posted agenda under any of the following conditions: a. Upon a determination by an affirmative vote of the Committee that an emergency exists, as defined in Section 54956.5 of the Government Code. b. Upon a determination by atwo-thirds vote of the Committee, or if less than two-thirds of the members aze present, a unanimous vote of those members present, there is a need to take immediate action and the need to take action came to the attention of the Authority subsequent to the agenda being posted. _.. ' c. The item was properly posted for a prior meeting of the Committee not more than.five calendar days prior to the date action is taken on the item, and at the prior meeting the item was continued to the meeting at which action is being taken. d. By directing staff to place an item of business for discussion and/or action on a subsequent agenda. (This is an appropriate action for issues raised under Public Presentations.) §5.8 Time Limits for Speakers Each member of the public appearing at a Committee meeting shall be limited to two minutes in his or her presentation, unless the chairperson, at his or her discretion, permits further remarks to be made. Any person addressing the Committee may submit written statements, petitions, or other documents to complement his or her presentation. __ 5 r §6.3 Agenda Preparation The secretary shall prepare the agenda for each meeting in consultation with Authority staff and the chairperson. Material intended for placement on the agenda shall be delivered to the secretary on or before 12:00 Noon on the date established as the agenda deadline for the forthcoming meeting. The secretary may withhold placement on the agenda of any matter which is not timely received, lacks sufficient information, or is in need of staff review and report prior to Committee consideration. Any member of the Committee may request that such withheld matter be placed on the agenda by contacting the secretary in advance of the meeting. §6.4 Agenda Posting and Delivery The written agenda for each regulaz meeting and each meeting continued for more than five calendar days shall be posted by the secretary at least 72 hours before the meeting is scheduled to begin. The written agenda for every special meeting shall be posted by the secretary at least 24 hours before the special meeting is scheduled to begin. The agenda shall be posted in a location that is freely accessible to members of the public. The agenda together with supporting documents shall be delivered to each Committee member, the General Manager, and General Counsel at least five days before each regular meeting and at least 24 hours before each special meeting. §6.5 Meeting Notices The secretary shall mail notice of every regular meeting, and every special meeting which is called at least one week prior to the date set for the meeting, to each person which has filed with the Authority a written request for notice as provided in Section 54954.1 of the Government Code. The notice shall be mailed at least one week prior to the date set for the meeting. Notice of special meetings called less than seven days prior to the date set for the meeting shall be given as the secretary deems practical. Article VII MISCELLANEOUS §7.1 Adoption and Amendment of Bylaws These Bylaws may be amended by the Committee by the affirmative vote of a majority of its total authorized membership and with the approval of the Boazd of Directors. 7 SARATOGA CITY COUNCIL ~ ~!~ MEETING DATE: May 15, 2002 AGENDA ITEM: _ _ ----- e~'~=-F ORIGINATING DEPT: City Manager /1 ~ ~ i PREPARED BY: SUBJECT: Claim of CITY MANAGER: ~~(~ DEPT HEAD: Claim No. GL-053475 RECOMMENDED ACTION: Authorize ABAG to reject claim. REPORT SUMMARY: On December 20, 2001 the claimant presented a claim for damages resulting in the damages to her fence. The claimant's alleges a lazge branch from a tree owned and maintained by the City fell onto and damaged the iron gates in front of her residence. City staff confirmed that the tree was within the City's right-of--way and inside the City limits. As a result, the City did call out Arbor Caze Tree Company and had the branches removed from the residence property. According to City Code Section 15-50.040, the City "shall not conduct but control the planting, maintenance and removal of street trees and shrubs which might affect the public right-of--way; the owner or occupant of such property shall be responsible for the maintenance of street trees on the property and in such right-of--way abutting property". The damages being claimed by the claimant totals $1,500.00. After the City's claims examiner reviewed all documents provided by the claimant and City staff, it is requested that the City Council reject the claim. FISCAL IMPACTS: N/A CONSEQUENCES OF NOT FOLLOWING RECOMMENDED ACTION: The claim will not be settled. ALTERNATIVE ACTION: The City Council could decide to settle the claim. FOLLOW UP ACTION: Process rejection notice. ADVERTISING, NOTICING AND PUBLIC CONTACT: N/A _ ATTACHMENTS: None SARATOGA CITY COUNCIL MEETING DATE: May 15, 2002 AGENDA ITEM: i. ORIGINATING DEP~'~ity Manager CITY MANAGER: O~G~~-~"~ PREPARED BY: DEPT HEAD: SUBJECT: Claim of Nathan Henson; Claim No. GL-053437 RECOMMENDED ACTION: Authorize ABAG to reject claim. REPORT SUMMARY: On December 12, 2001 the claimant presented a claim for damages resulting in the damages to his vehicle. The claimant's asserts that his vehicle bottomed out due to the intersection at Paseo Presada and Martha Street. The claimant contends that this damage to his vehicle was caused by a dip in the roadway. The damages being claimed by the claimant totals $763.85. After the City's claims examiner reviewed all documents provided by the claimant and City staff and visited the site, it is requested that the City Council reject the claim. FISCAL IMPACTS: N/A CONSEQUENCES OF NOT FOLLOWING RECOMMENDED ACTION: The claim will not be settled. ALTERNATIVE ACTION: The City Council could decide to settle the claim. FOLLOW UP ACTION: Process rejection notice. ADVERTISING, NOTICING AND PUBLIC CONTACT: • N/A ATTACHMENTS: None i SARATOGA CITY COUNCIL ~~ MEETING DATE: May 15, 2002 AGENDA ITEM: ORIGINATING DEPT: Public Works CITY MANAGER: ~/~--~ ~ --~ PREPARED BY: DEPT HEAD: SUBJECT: Congress Springs Park -Approval of AYSO User Agreement RECOMMENDED ACTION(S): 1. Approve three yeaz Congress Springs Pazk User Agreement with AYSO and authorize City Manager to execute the same. 2. Waive payment of Use Fee for AYSO for one year in consideration of donations made to the Saratoga Youth Sports Fund. 3. Approve prepayment of use fee for years two and three of User Agreement in the amount of $25,500. REPORT SUMMARY: The above Recommended Actions were presented to the City Council on April 17 (see attached April 17 City Council Report). At that meeting the Recommended Actions were not approved. Council directed that the Parks and Recreation Commission consider Recommended Action No. 3, prepayment of use fees, and to forward their recommendation to City Council. On May 6, the Parks and Recreation. Commissioner Seroff made the following Motion regarding the prepayment of use fees for AYSO: Approve prepayment of ztse fees for years two atzd three of User Agreement in the Amount of.$25,500 contingent upon receiving a player roster from AYSO for those participants who use the playfields at Congress Springs. A player roster frona last year, this year, and one for next year, when it becomes available, is being requested. This roster is to include the names and addresses of the players who use Congress Springs Park. This motion was seconded by Commissioner Dodge, discussion ensued, vote taken, motion carried 5- 0. AYSO has indicated that they will submit a roster book for last season and for subsequent seasons as they become available. However, due to privacy issues AYSO is not able to give out addresses of members. i FISCAL IMPACTS: Depends on the City Council's actions. CONSEQUENCES OF NOT FOLLOWING RECOMMENDED ACTION(S): The agreement would not be approved and AYSO would not have dedicated use of Congress Springs Pazk for the next three years. ALTERNATIVE ACTION(S): Defer the payment of use fees for a period other then the recommended 1 year. FOLLOW UP ACTION(S): The contract will be executed. ADVERTISING, NOTICING AND PUBLIC CONTACT: Nothing additional. ATTACHMENTS: 1. April 17, Council Report Z. User Agreement. 1 i 2 of 2 SARATOGA CITY COUNCIL MEETING DATE: April 17, 2002 ORIGINATING DEPT: Public Works AGENDA ITEM: CITY MANAGER: PREPARED BY: DEPT HEAD: SUBJECT: Congress Springs Park -Approval of AYSO User Agreement RECOMMENDED ACTION(S): 1. Approve three year Congress Springs Pazk User Agreement with AYSO and authorize City Manager to execute the same. 2. Waive payment of Use Fee for AYSO for one year in consideration of donations made to the Saratoga Youth Sports Fund. 3. Approve prepayment of use- fee for years two and three of User Agreement in the amount of $25,500. REPORT SUMMARY: On January 16`h, the City Council approved the Saratoga Parks and Recreation Commission's recommendation of a use fee for the use of Congress Springs Park in the amount of $IS per person (resident) and $25 per person (nonresident). Additionally, the City Council approved a nuun[enauce fee based on the additional park maintenance that will be needed to keep Congress Springs Park well maintained given the very high annual use it receives (the fee will be reviewed on an annua] basis). Each user group have different needs and place different demands on the park's infrastructure, thus they have different maintenance fees. The maintenance fee for AYSO is estimated at $12,306. Currently the City has executed use agreements with Saratoga Little League and Saratoga Pony League. Both baseball user groups received a waiver of the use fees for a period of 3 yeazs in consideration of donations made to the Sazatoga Youth Sports Fund. Attached is a similar agreement for the use of Congress Springs Park with AYSO, which has been reviewed and approved by the City Attorney. The Parks and Recreation Commission is recommending that payment of the use fees be waived for one year in consideration of AYSO's donations to the Saratoga Youth Sports Fund in the amount of $36,000. AYSO has offered to prepay their use fee for yeazs 2 and 3 of their agreement prior to June 30 of this year, so the funds can be used to purchase general pazk amenities (benches, barbecues, picnic tables, etc.) for Congress Springs Pazk. AYSO estimates that 850 members of their organization will utilize Congress Springs Park during the up coming season, which corresponds to a $12,750 use fee. FISCAL IMPACTS: Depends on the City Council's actions. CONSEQUENCES OF NOT FOLLOWING RECOMMENDED ACTION(S): The agreement would not be approved and AYSO would not have dedicated use of Congress Springs Park for the next three years. ALTERNATIVE ACTION(S): Defer the payment of use fees for a period other then the recommended 1 yeaz. FOLLOW UP ACTION(S): The contract will be executed. ADVERTISING, NOTICING AND PUBLIC CONTACT: Nothing additional. ATTACHMENTS: 1. L'ser Agreement. L_~ 2 of 2 AGREEMENT CONCERNING AYSO USE OF CONGRESS SPRINGS PARK THIS AGREEMENT, dated , by and between THE CITY OF SARATOGA, a municipal corporation ("Cit}~'), and AMERICAN YOUTH SOCCER ORGANIZATION- REGION 27 ("AYSO"), is made with reference to the following facts: A. City is owner of a public park, located on Glen Brae Drive, known as Congress Springs Park ("the Park"), in which City has constructed facilities, including multi-use fields, a snack shack, and parking areas. B. AYSO has regularly utilized the Park for the conduct of games and practices during its season and desires to continue such use. C. AYSO and Saratoga Little League Baseball, Inc. ("Little League"), jointly own equipment installed within the snack shack. D. City and AYSO desire to execute this Agreement to establish their respective rights and obligations concerning the use and maintenance of the Park. E. AYSO and it members have contributed a sum of $36,000 towards the renovation of the Park. NOW, THEREFORE, THE PARTIES HERETO AGREE AS FOLLOWS: 1. Term and Times of Use. This Agreement shall become effective upon execution by the parties and shall terminate on December 31, 2004. During the term of this Agreement AYSO shall have the right to use the turf fields and snack shack pursuant to this Agreement during the months of August through December ("Soccer Season"). Each year, AYSO shall inform City as to (a) the anticipated specific starting and ending dates of its use of the turf fields and snack shack and (b) the schedule for games and practices during the Soccer Season. Such notice shall be furnished to City at least thirty (30) days prior to the commencement of the Soccer Season. During the Soccer Season AYSO shall be entitled to the exclusive use of the turf fields and snack shack during the conduct of its games and practices. At all other times, the snack shack shall be closed but the turf fields shall remain open for use by the general public and organized activities as authorized by City. 2. Responsibilities of City. City shall be responsible for the following: (a) Turf field set up and maintenance as follows: ;. Converting field from usage by Little League Baseball and Pony League Baseball except for those items that are the responsibility of AYSO as described below. Field conversion will include the AYSO CSP Use Aereement 1 of 9 installation of temporary fencing, as necessary, to prevent balls from rolling onto Glen Brae Avenue from the fields. ;;. Fertilization. ;;;. Thatching. ;~. Core aeration and plug pickup. ~. Field rolling. ~;. Broadleaf weed control. ~;+. Slit aeration. " ~;;;. Overseed field. +x. Dethatch. X. Field mowing. _;. Irrigation and maintenance of the turf field irrigation system. Xe. Cut out and re-sod worn turf areas. X;;.. Convert field for usage by Little League Baseball and Pony League Baseball except for those items that are the responsibility of AYSO as described below. 3. (b) Providing utility services for the snack shack. (c) Removal of trash from the trash containers in the Park. (d) Maintenance of the Pazk restrooms including those in the snack shack. (e) Changing the locks on the snack shack doors at the beginning and end of every Soccer Season. (f) Scheduling apost-season meeting to review field conditions, maintenance requirements for the Park, and reconciliation of the maintenance costs and credits for the next soccer season. Responsibilities of AYSO. AYSO shall be responsible for the following: (a) Maintenance of the interior of the snack shack and repair of the equipment within the snack shack owned by Little League and AYSO, together with general custodial care of the snack shack interior and genera] clean-up of the restrooms and storage room within the snack shack building. (b) Clean up of litter and debris after each game or practice and deposit of al] garbage in the trash containers. (c) Ensuring the safety of all AYSO activities including, but not limited to, taking all reasonable efforts to prevent soccer balls from exiting the park onto Highway 85 during AYSO practice or games. AYSO shall immediately notify the Public Works Director if a soccer ball exits the pazk onto Highway 85 during an AYSO practice or game. (d) Painting all soccer field lines and other mazkings. Said lines and mazkings are to be painted by AYSO with athletic field marking paint approved by the Public Works Director. No chemicals or oils may be used to burn in any lines or markings in the turf grass fields. AYSO shall rotate field layout and use, as feasible, in accordance with a schedule approved by the Public Works Director prior to the beginning of the Soccer Season. AYSO CSP Use Agreement 2 of 9 (e) Installation of goal posts prior to commencement of regular playing season. (f) Removal of goal posts at end of season. (g) Making arrangements with City for a preseason inspection of the turf fields within 60 days and not more than 30 days prior to the beginning of the Soccer Season, at which time AYSO shall advise the City of any objections to the condition of the turf fields. During the Soccer Season AYSO shall immediately notify the City of any objections to the condition of the turf fields. 4. Payment. In consideration for the additional maintenance and other services provided by City, as described in Exhibit A, AYSO shall pay to the City the amount of $12,306 for maintenance costs. The maintenance fees may fluctuate based on the actual maintenance costs to be determined by the Director of Public Works each Soccer Season during the term of this Agreement. Such payment shall be made no later than December ls` of each year and shall be delivered to the Director of the Department of Public Works. In recognition of AYSO's independent contributions to the Congress Springs Pazk Youth Sports Fund, the park user fee for AYSO shall be waived for the first year of the term of this Agreement. In lieu of the prepayment payment of user fees in the amount of $25,500, the park user fee for AYSO shall be waived for years two and three of the term of this Agreement. 5. Park Use Policy. Notwithstanding any other. provision of this Agreement, the Public Works Director shall have full authority to regulate the use of the Park, including, but not limited to, regulation of field layouts and imposing field "rest" periods during the season, based upon the condition of the park and fields as determined by the Public Works Director to ensure the long term health of the Park. 6. Rainy Day Policy. No games or practices aze allowed if the field, as determined by the Public Works Director, is deemed to be in an unplayable condition at game/practice time. Dur.ng periods of unstable/questionable weather conditions, the Public Works Director will determine whether the fields at the Park are playable. If the fields are closed due to the above conditions, a sign will be posted at the park stating "Field Closed Today." This policy shall be publicized by AYSO and made available to all AYSO field users. 7. Penalties for Field Use Violations. Any unauthorized use of the Park, caused by AYSO's failure to exercise due diligence may result in a penalty, as determined by the Director of Public Works. Unauthorized use includes, but is not limited to, any violation of the Park Use Policy or Rainy Day Policy set forth above. Penalties shall be as follows: 1 S` Penalty during season: No use of Pazk for one week from the date the penalty is imposed or payment of actual damages as determined by the Director of Public Works. AYSO CSP Use Agreement 3 of 9 2"a Penalty during season: No use of Pazk for one month from the date the . penalty is imposed or payment of actual damages as determined by the Director of Public Works. 3ra Penalty during season: No use of Park for the remainder of season or payment of actual damages as determined by the Director of Public Works. 8. Termination. AYSO may cancel. this Agreement by giving written notice to City not less than sixty (60) days prior to the commencement of Soccer Season. City may cancel this Agreement by giving written notice to AYSO not less than one hundred twenty (120) days prior to the date on which the Soccer Season commences. Provided, however, if City determines AYSO is violating any terms of this agreement or in any way engaging in activities that City determines are or may be harmful or hazardous to persons or property, City may at its sole discretion cancel this Agreement if after giving of written notice to AYSO to correct the violation, within thirty (30) days, AYSO has not made the necessary correction. City may at its sole discretion suspend all use of the Park by AYSO pending the correction of any violation. 9. Contract Administration. This Agreement shall be administered on behalf of City by the Public Works Director or his or her designee. The Public Works Director has complete authority to receive information, interpret and define City's policies consistent with this Agreement, and communicate with AYSO concerning this Agreement. All correspondence and other rommunications shall be directed to or through the Public Works Director or his or her designee. 10. Notices. All notices or communication concerning a party's compliance with the terms of this Agreement shall be in writing and may be given either personally, by certified mail, return receipt requested, or by overnight express carrier. The notice shall be deemed to have been given and received on the date delivered in person or the date upon which the postal authority or overnight express carrier indicates that the mailing was de]ivered to the address of the receiving Party. The Parties shall make good faith efforts [o provide advance courtesy notice of any notices or communications hereunder via telefacsimile. However, under no circumstances shall such courtesy notice satisfy the notice requirements set forth above; nor shall lack of such courtesy notice affect the validity of service pursuant to the notice requirement set forth above. Any Party hereto, by giving ten (10) days written notice to the other, may designate any other address as substitution of the address to which the notice or communication shall be given. Notices or communications shall be given to the Parties at the addresses set forth below until specified otherwise in writing: Notices to AYSO shall be sent to: AYSO/Sazatoga Soccer Regional Commissioner P.O. Box 2933 Saratoga, CA 95070 AYSO CSP Use Agreement 4 of 9 Notices to City shall be sent to: John Cherbone Public Works Director City ofSaratoga - 13777 Fruitvale Avenue Saratoga, CA 95070 With a copy (which copy shall not constitute notice) to: City Clerk City of Saratoga 13777 Fruitvale Avenue Saratoga, CA 95070 11. No Agency. Except as City may specify in writing, AYSO shall have no authority, express or implied, to act on behalf of City in any capacity whatsoever as an agent. AYSO shall have no authority, express or implied, pursuant to this Agreement to bind City to any obligation whatsoever. 12. Compliance with Laws. Contractor shall observe and comply with all laws, policies, general rules_and regulations established by City and shall comply with the common law and all laws, ordinances, codes and regulations of all other governmental agencies, (including federal, state, municipal and local governing bodies). 13. Drug-free Workplace. AYSO and AYSO's employees and volunteers shall comply with the City's policy ofmaintaining adrug-free workplace. Neither AYSO nor AYSO employees and volunteers shall unlawfully manufacture, distribute, dispense, possess or use controlled substances, as defined in 21 U.S. Code Section 812, including marijuana, heroin, cocaine, and amphetamines, at the Park. If AYSO or any employee or volunteer of AYSO is convicted or pleads nolo contendere to a criminal drug statute violation occurring at the Park, then AYSO, within five days thereafrer, shall notify the City. 14. Discrimination Prohibited. AYSO assures and agrees that AYSO will comply with Title VII of the Civil Rights Act of 1964 and other laws prohibiting discrimination and that no person shall, on the grounds of race, creed, color, disability, sex, sexual orientation, national origin, age, religion, Vietnam era veteran's status, political affiliation, or any other non-merit factors be excluded from participating in, be denied the benefits of, or be otherwise subjected to discrimination under this Agreement. 15. Indemnification of City. AYSO and City agree that City, its employees, agents and officials shall, to the fullest extent permitted bylaw, be fully protected from any loss, AYSO CSP Use Agreement 5 of 9 injury, damage, claim, lawsuit, cost, expense, attorneys fees litigation costs, defense costs, court costs or any other cost arising out of or in any way related to the negligent acts, errors or omissions, or willful misconduct of AYSO or conduct for which the law imposes strict liability on AYSO in connection with this Agreement. Accordingly, the provisions of this indemnity provision are intended by the parties to be interpreted and construed to provide the fullest protection possible under the law to the City. AYSO acknowledges that City would not enter into this agreement in the absence of the commitment of AYSO to indemnify and protect City as set forth below. (a) To the fullest extent permitted by law, AYSO shall defend, indemnify and hold harmless City, its employees, agents and officials, from any liability, claims, suits, actions, azbitration proceedings, administrative proceedings, regulatory proceedings, losses, expenses or costs of any kind whatsoever without restriction or limitation, incurred in relation to, as a consequence of or arising out of or in any way attributable actually, allegedly or impliedly, to the negligent acts, errors or omissions, or willful misconduct of the AYSO (including, but not limited to, damage or injury resulting directly or indirectly from soccer balls exiting the Park onto Highway 85, during AYSO practice or games) or conduct for which the law imposes strict liability on the AYSO in the performance or failure to perform this Agreement. A.11 obligations under this provision are to be paid by AYSO as they aze incurred by the City. (b) Without affecting the rights of City under any provision of this agreement or this section, AYSO shall not be required to indemnify and hold harmless City as set forth above for liability attributable to the fault of City, provided such fault is determined by agreement between the parties or the findings of a court of competent jurisdiction. This exception will apply only in instances where and only to the extent that the City is shown to have been at fault. (c) The obligations of AXSO under this or any other provision of this Agreement will not be limited by the provisions of any workers' compensation act or similaz act. AYSO expressly waives any statutory immunity under such statutes or laws as to City, its employees and officials. (d) Failure of City to monitor compliance with these requirements imposes no additional obligations on City and will in no way act as a waiver of any rights hereunder. This obligation to indemnify and defend City as set forth herein is binding on the successors or assigns of AYSO and shall survive the termination of this agreement or this section. By execution of this Agreement, AYSO acknowledges and agrees that it has read and understands the provisions hereof and that this pazagraph is a material element of consideration. City approval of the insurance contracts required by this Agreement does not relieve the AYSO from liability-under this pazagraph. 16. Insurance Requirements. AYSO shall procure and maintain for the duration of the Agreement "occurrence coverage" insurance as specified below against claims for the AYSO CSP Use Aereement 6 of 9 injuries to persons or damages to property which may arise from or in connection with AYSO's use and maintenance of the Pazk and the performance of the obligations hereunder by AYSO, its agents, representative or employees. (a) Minimum Limits of Insurance. AYSO shall maintain limits no less than: 1. General Liability: $1,000,000 combined single limit per occurrence for bodily injury, personal injury, and property damage. 2. Workers' Compensation and Employers Liability limits of $1,000,000 per accident, if AYSO has any employees. (b) Other Insurance Provisions. The policies are to contain, or be endorsed to contain, the provisions: General Liability Coverage. a. The City, its officers, officials, employees and volunteers are to be covered as insureds as respects: liability arising out of activities performed by or on behalf of AYSO. The coverage shall contain no special limitations on the scope of the protection afforded to the City, its officers, officials, employees or volunteers. b. AYSO's insurance shall be primary insurance as respects the City, its officers, officials, employees and volunteers. Any insurance or self-insurance maintained by the City, its officers, officials, employees or volunteers shall be excess of AYSO's insurance and shall not contribute with it. c. Any failure to comply with reporting provisions of the policies shall not affect coverage provided to the City, its officers, officials, employees or volunteers. d. AYSO's insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the limits ofthe insurer's liability. 2. Workers' Compensation and Employers Liability Coverage. The insurer shall agree to waive all rights of subrogation against the City, its officers, officials, employees and volunteers for losses arising from work performed by AYSO for the City, if AYSO has any employees. 3. All Coverages. AYSO CSP Use Agreement 7 of 9 Each insurance policy required by this clause shall be endorsed to state that coverage shall not be suspended, voided, canceled by either party, reduced in coverage or in its limits except after thirty (30) days' prior written notice by certified mail, return receipt requested, has been given to the City. (c) Acceptability of Insurers. Insurance is to be placed with insurers with a Bests' rating of no less than A: VII. (d) Verification of Coverage. AYSO shall furnish City with certificates of insurance and with original endorsements effecting coverage required by this clause. The certificates and endorsements for each insurance policy aze to be signed by a person authorized by that insurer to bind coverage on its behalf. The certificates and endorsements are to be received and approved by the City before AYSO may make use of the pazk, fields or snack shack. The City reserves the right to require complete, certified copies of all required insurance policies, at any time. 17. Parties In Interest. This Agreement is entered only for the benefit of the parties executing this Agreement. and not for the benefit of any other individual, entity or person. 18. Successors and assigns. This Agreement shall inure to the benefit of and shall be binding upon the successors of the parties hereto by merger, consolidation, incorporation of an existing unincorporated association or the formation of additional branches, divisions or regions. But otherwise this Agreement is neither transferable nor assignable. 19. Cancellation of prior agreement. This Agreement supersedes any and all agreements, either oral or written, between the parties hereto with respect to AYSO's use of the Park (including any prior agreements between City, AYSO and other parties) and contains all of the covenants and agreements between the parties with respect to their respective rights and obligations concerning the Park. Each party to this Agreement acknowledges that no representations, inducements, promises or agreements, orally or otherwise, have been made by any party, or anyone acting on behalf of any party, which are not embodied herein, and that no other agreement, statement or promise not contained in this Agreement shall be valid or binding. No amendment, alteration, or variation of the terms of this Agreement shall be valid unless made in writing and signed by the parties hereto. 20. Authority. Each signatory hereto hereby represents and warrants that he or she is duly authorized to enter this Agreement on behalf of the entity to be bound by this Agreement. AYSO CSP Use Agreement 8 of 9 R IN WITNESS WHEREOF, the parties have executed this Agreement the day and yeaz first above written. AYSO ,a~Cjalifornnia,N/o~n/profit Corporation: By: ,////~„~i~ , (.l ll..~f/1 Date: y ~I ~ ~- Print Name~frn~tyr ~7. ~i'~~rntNy Position: ~F~y1.BrnaY ~~'~ CITY OF SARATOGA, a municipal corporation By: Date: Name: Title: APPROVED AS TO FORM: By: City Attorney APPROVED AS TO INSURANCE: By: Administrative Services Director Date: Date: AYSO CSP Use A¢reement 9 of 9 "Exhibit A" Additional City Maintenance Tasks - AYSO Region 27 Soccer TASK: • Set Up • Fertilize • Thatch Field (debris box) • Aerate Field & Plug Pick-Up • Fertilize • Roll Field HOURS: FIELD SET-UP 16 hours 1 hour 16 hours 16 hours 1 hour 4 hours REGULAR SEASON (Approximately 10 Weeks) • Slit Aerate (3 times) 3 hours • Mow (2 times per week) 40 hours • Overseed field (1 time) 4 hours • Dethatch (2 times) 8 hours POST SEASON • Cut wom out turf areas 32 hours • Square-up area (goal out) 16 hours • Core create & top dress 25 hours • Roll Field 4 hours MATERIALS: TOTAL HOURS: 186 @ $21.00/HR: $3,906.00 • Resod Area (assume 10,000 sf @ $0.75 sf) $7,500.00 • Top Soil $ 500.00 • Fertilizer $ 400.00 TOTAL MATERIALS: $8,400.00 TOTAL ADDITIONAL MAINTENANCE COST: $12,306.00 0 I' .. SARATOGA CITY COUNCIL MEETING DATE: May 15, 2002 AGENDA ITEM: ORIGINATING DEPT: Public Works CITY MANAGER: PREPARED BY: DEPT HEAD: SUBJECT: Transportation Development Act (TDA) Article 3 Application for the Saratoga Avenue Walkway Project. RECOMMENDED ACTION(S): Move to adopt the attached Resolution endorsing the project, and authorize the filing of an application form for TDA Article 3 funds. REPORT SUMMARY: Backeround Under the Transportation Development Act-Article 3, "Guaranteed" funds are made available each year for bicycle/pedestrian projects. On January 21, 1998, a Resolution was passed by City Council in support of the Saratoga Avenue Walkway Project that utilized the TDA Allocations. This project has been ongoing, and has created new walkway along Saratoga Avenue. This yeaz's Guaranteed Allocation for the City of Sazatoga is $18,556.00. Discussion To apply for this year's allocation of TDA funding, renewed authorization to submit the attached application needs to be granted by the City Council. This would be accomplished by adopting the attached Resolution. FISCAL IMPACTS: None at this time. CONSEQUENCES OF NOT FOLLOWING RECOMMENDED ACTION(S): The project would not be approved, and the TDA Guaranteed Allocation of $18,556.00 would be reallocated to other cities in Santa Clara County. ALTERNATIVE ACTION(S): None in addition to the above. FOLLOW UP ACTION(S): City staff will submit the 2002/03 TDA Article 3 application to VTA. ADVERTISING, NOTICING AND PUBLIC CONTACT: Nothing additional. ATTACHMENTS: 1. Resolution authorizing the filing of an application with the. Valley Transportation Authority for the allocation of Transportation Development Act Article 3 Funds for fiscal year 2002/03. 2. 2002/03 TDA Article 3 Application. CJ ,. 2 of 2 Resolution No. Re: Request to the Metropolitan Transportation Commission for the allocation of fiscal year 2002/03 Transportation Development Act. Article 3. Pedestrian/Bicvcle project funding WHEREAS, Article 3 of the Transportation Development Act (TDA), Public Utilities Code (PUC) Section 99200 et sec .., authorizes the submission of claims to a regional transportation planning agency for the funding of prof ects exclusively for the benefit and/or use of pedestrians and bicyclists; and WHEREAS, the Metropolitan Transportation Commission (MTC), as the regional transportation planning agency for the San Francisco Bay region, has adopted MTC Resolution No. 875, Revised, entitled "Transportation Development Act, Article 3, Pedestrian/Bicycle Projects," which delineates procedures and criteria for submission of requests for the allocation of "TDA Article 3" funding; and WHEREAS, MTC Resolution No. 875, Revised requires that requests for the allocation of TDA Article 3 funding be submitted as part of a single, countywide coordinated claim from each county in the San Francisco Bay region; and WHEREAS, the City of Saratoga desires to submit a request to MTC for the allocation of TDA Article 3 funds to support the projects described in Attachment B to this resolution, which are for the exclusive benefit and/or use of pedestrians and/or bicyclists; now, therefore, be it. RESOLVED, that the City of Saratoga declares it is eligible to request an allocation of TDA Article 3 funds pursuant to Section 99234 of the Public Utilities Code, and furthermore, be it RESOLVED, that there is no pending or threatened litigation that might adversely affect the project or projects described in Attachment B to this resolution, or that might impair the ability of the Citv of Saratoga to carry out the project; and furthermore, be it RESOLVED, that the City of Saratoga attests to the accuracy of and approves the statements in Attachment A to this resolution; and furthermore, be it RESOLVED, that a certified copy ofthis resolution and its attachments, and any accompanying supporting materials shall be forwarded to the congestion management agency, countywide transportation planning agency, or county association of governments, as the case maybe, of Santa Clara County for submission to MTC as part of the countywide coordinated TDA Article 3 claim. This resolution was adopted by the City of Saratoga on i\1ay 15, 2002. AYES: NAYS: Certified to by (signature): Resolution No. Attachment A Re: Request to the Metropolitan Transnortation Commission for the Allocation of Fiscal Yeaz 2002J03 Transportation Development Act. Article 3. Pedestrian/Bicycle Proiect Funding FSndings page 1 of 1 1. That the City of Saratoga is not legally impeded from submitting a request to the Metropolitan Transportation Cotnrrtission for the allocation of Transportation Development Act (TDA) Article 3 funds, nor is the Cih~ of Saratoga legally impeded from undertaking the projects described in "Attachment B" of this resolution. 2. That the City of Saratoga has committed adequate staffing resources to complete the projects described on Attachment B. 3. A review of the projects described in Attachment B has resulted in the consideration of all pertinent matters, including those related to environmental and right permits and clearances, attendant to the successful completion of the projects. 4. Issues attendant to securing environmental and right-of--way permits and clearances for the projects described in Attachment B have been reviewed and will be concluded in a manner and on a schedule that will not jeopardize the deadline for the use of the TDA funds being requested. 5. That the projects described in Attachment B comply with the requirements of the California Environmental Quality Act (CEQA, Public Resources Code Sections 21000 et seq.), and that the City of Saratoga is in possession of the document(s) supporting such compliance, said document(s) having been made available to for public review and stamped by the County Clerk or County Recorder of the county in which the claima~ is located. 6. That as portrayed in the budgetazy descriptions of the projects in Attachment B, the sources of funding other 'than TDA are assured and adequate for completion of the projects. 7. That the projects described in Attachment B aze for capital construction and/or design engineering; and/or for the maintenance of a Class I bikeway which is closed to motorized traffic; and/or for the purposes of restriping Class II bicycle lanes; and/or for the development or support of a bicycle safety education program; and/or for the development of a comprehensive bicycle and/or pedestrian facilities plan, and an allocation of TDA Article 3 funding for such a plan has not been received by the City of Saratoga within the prior five fiscal years. S. That the projects described in Attachment B which are bicycle projects have been included in a detailed bicycle circulation element included in an adopted general plan, or included in an adopted comprehensive bikeway plan (such as outlined in Section 2377 of the California Bikeways Act, Streets and Highways Code section 2370 et seg.). 9. That any project described in Attachment B that is a "Class I Bikeway," meets the mandatory minimum safety design criteria published in Chapter 1000 of the California Highway Design Manual. 10. That the projects described in Attachment B aze ready to commence implementation during the fiscal yeaz of the requested allocation. 11. That the City of Saratoga agrees to maintain, or provide for the maintenance of, the projects and facilities described in Attachment B, for the benefit of and use by the public. Resolution No. ' Attaclunent B page 1 of 2 . TDA Article 3 Project Application Form Fiscal Year of this Claim: 02/03 Applicant: City of Saratoga Contact person: Morgan Kessler E-Mail Address: mkesslerQsaratoga.ca.us Telephone: (408)-868-1218 Secondar~Contact: Tohn Cherbone E-Mail Address: jcherboneQsaratoga.ca.us Telephone: (408)-868-1241 Short Title Description of Project: Saratoga Avenue Walkway Project Amount of claim: $15.565.00 Functional Description of Project: Asphalt concrete & Portland Cement Concrete walkway along Sazatoga Avenue, between Herriman Drive and Big Basin Wav. Financial Plan: Below, please list project components being applied for such as planning, engineering right-of-way, construction, contingencies, etc.; also provide project budget showing total cost of project and other funding sources. If this is a segment of a larger project, include prior and proposed funding sources for other segments. Project Comvonents: Final Design, suecification, construction, inspection. `J r Fundin Source All Prior FYs A lication FY Next FY Followin FYs Totals TDA Article 3 $85,370.00 $18,556.00 $18,556.00 list all other sources - 1. 2. 3. Totals $85,370.00 $18,556.00 $103,926.00 Project Eligibility: YES?/NO? A. Has the project been approved by the claimant's governing body? (If "NO," use the next page to Yes provide the approximate date approval is anticipated) B. Has this project previously received TDA Article 3 funding? If "YES;' provide an explanation on the Yes next page C. For "bikeways," does the project meet Caltrans minimum safety design criteria pursuant to Chapter 1000 of the California Highway Design Manual? (Available on the incemec at: ham://www.dot.ca goy/h /c~opod/hdm/chapters/t1001.htm) D. Has the project been reviewed by a Bicycle Advisory Committee? (If "NO;' use the next page to Yes provide a sound explanation) E. Has the public availability of the environmental compliance documentation for the project pursuant to Yes CEQA been evidenced by the dated stamping of the document by the county clerk or county recorder? F. Will the project be completed within the three fiscal yeaz time period (including the fiscal year of Yes funding) after which the allocation expires? Enter the anticipated completion date of project (month and year) G. Have provisions been made by the claimant to maintain the project or facility, or has the claimant Yes arranged for such maintenance by another agency? (If an agency other than the Claimant is to maintain the facility provide its name: 1 Resolution No. Attachment B page 2 of 2 TDA Article 3 Project Application Form Explanatory Comments Page Short Title Description of Project: Sazatoga Avenue Walkwav Proiect Enter explanatory comments below, as required due to certain "YES" or "NO" answers to items "A" through "G" on the Project Application Form, or to provide information that will not fit on the application form, or to provide information that will clarify any potential confusion concerning the scope, cost or schedule for the project. B. This project has had "guaranteed" funding allocated through prior Article 3 program years. • F SARATOGA CITY COUNCIL MEETING DATE: May 15, 2002 AGENDA ITEM: ORIGINATING DEPT: P blic Works CITY MANAGER: t~~i~~-- PREPARED BY: DEPT HEAD: SUBJECT: Transportation Development Act (TDA) Article 3--Tier 1 Bicycle Expenditure Program Application for the Cox Avenue Raihoad Crossing Project. RECOMMENDED ACTION(S): Move to adopt the attached Resolution endorsing the project, and authorize the filing of an application form for Tier 1 Bicycle Expenditure Program funding. REPORT SUMMARY: i Backaround In the summer of 2000, a Valley Transportation Authority-sponsored VTP 2020 Countywide Bicycle Plan Tier 1 Expenditure Program grant was awarded to the City in the amount of S 125,000.00, and was to be used towazd the improvement of the railroad crossing at Cox Avenue. Following a site visit last May between City, CPUC, and UPRR representatives, it became apparent that the existing TDA grant would be insufficient to cover the cost of upgrading the crossing. VTA was notified of this, and subsequently kept City staff abreast of upcoming grant opportunities that could potentially be used toward the funding deficiency. In February of this year, VTA informed the City that a ~ ant could be provided in the amount of $374,641.00, which includes the previous ;rant of 512,000. The City's matching contribution for this grant would be $125,359.00, bringing the total project allocation to $500,000.00. Although the original grant is secured, an official resolution is required for the project. The project has previously been slow in moving forward; however, following a recent site visit with City staff, the UPRR and CPUC have assured cooperation in assisting with the crossing upgrade. Discussion -- To apply for the Tier 1 funding, authorization to submit the attached application needs to be granted by the City Council. This would be accomplished by adopting the attached Resolution. FISCAL IMPACTS: None at this time. A matching amount of $125,359.00 will be required at the time the grant is utilized. Currently, $70,000.00 is programmed for this project through the 5-yeaz Capital Improvement Plan; the remaining match in the amount of $55,359.00 can be obligated from the existing Pavement Management budget. CONSEQUENCES OF NOT FOLLOWING RECOMMENDED ACTION(S): The resolution would not be approved, and TDA Grant Allocation of $374,641.00 would be reallocated to other cities in Santa Claza County. ALTERNATIVE ACTION(S): None in addition to the above. FOLLOW UP ACTION(S): City staff will submit the 2002/03 Tier 1 Countywide Bicycle Expenditure Program application to VTA. ADVERTISING, NOTICING APTD PUBLIC CONTACT: Nothing additional. ATTACHMENTS: 1. Resolution authorizing the filing of an application with the Valley Transportation Authority for Tier 1 Bicycle Expenditure Program Funds for fiscal year 2002/03. 2. 2002/03 Tier 1 Bicycle Expenditure Program Application. r~ 2 of 2 Resolution No. ~Re: Request to the Metropolitan Transportation Commission for the allocation of fiscal year 02/03 Transportation Development Act. Article 3. Pedestrian/Bicycle proiect fimdine WHEREAS, Article 3 of the Transportation Development Act (TDA), Public Utilities Code (PUC) Section 99200 et sec .., authorizes the submission of claims to a regional transportation planning agency for the funding of projects exclusively for the benefit and/or use of pedestrians and bicyclists; and WHEREAS, the Metropolitan Transportation Commission (MTC), as the regional transportation planning agency for the San Francisco Bay region, has adopted MTC Resolution No. 875, Revised, entitled "Transportation Development Act, Article 3, PedestrianBicycle Projects," which delineates procedures and criteria for submission of requests for the allocation of "TDA Article 3" funding; and WHEREAS, MTC Resolution No. 875, Revised requires that requests for the allocation of TDA Article 3 funding be submitted as part of a single, countywide coordinated claim from each county in the San Francisco Bay region; and WHEREAS, the City of Saratoga desires to submit a request to MTC for the allocation of TDA Article 3 funds to support the projects described in Attachment B to this resolution, which are for the exclusive benefit and/or use of pedestrians and/or bicyclists; now, therefore, be it. RESOLVED, that the City of Saratoga declares it is eligible to request an allocation of TDA Article 3 funds pursuant to Section 99234 of the Public Utilities Code, and furthermore, be it RESOLVED, that there is no pending or threatened litigation that might adversely affect the project or projects described in Attachment B to this resolution, or that might impair the ability of the Cih of Saratoga to carry out the project; and furthermore, be it RESOLVED, that the City of Saratoga attests to the accuracy of and approves the statements in Attachment A to this resolution; and fiirthermore, be it RESOLVED, that a certified copy of this resolution and its attachments, and any accompanying supporting materials shall be forwarded to the congestion management agency, countywide transportation planning agency, or county association of governments, as the case maybe, of Santa Clara Counh for submission to MTC as part of the countywide coordinated TDA Article 3 claim. This resolution was adopted by the City of Saratoga on May 15, 2002. AYES: NAYS: Certified to by Resolution No. Attachment A Re: Request to the Metropolitan Transportation Commission for the Allocation of Fiscal Year 02/03 Transportation Development Act. Article 3. Pedestrian/Bicycle Project Funding btindings page 1 of 1 1. That the City of Saratoga is not legally impeded from submitting a request to the Metropolitan Transportation Cotnrnission for the allocation of Transportation Development Act (TDA) Article 3 funds, nor is the Cih' of Saratoga legally impeded from undertaking the projects described in "Attachment B" of this resolution. 2. That the City of Saratoga has committed adequate staffing resources to complete the projects described on Attachment B. 3. A review of the projects described in Attachment B has resulted in the consideration of all pertinent matters, including those related to environmental and right permits and clearances, attendant to the successful completion of the projects. 4. Issues attendant to securing environmental and right-of--way permits and clearances for the projects described in Attachment B have been reviewed and will be concluded in a manner and on a schedule that will not jeopardize the deadline for the use of the TDA funds being requested. 5. That the projects described in Attachment B comply with the requirements of the California Environmental Quality Act (CEQA, Public Reso~uces Code Sections 21000 et seq.), and that the City of Saratoga is in possession of the document(s) supporting such compliance, said document(s) having been made available to for public review and stamped by the County Clerk or County Recorder of the county in which the claiman~ is located. 6. That as portrayed in the budgetary descriptions of the projects in Attachment B, the sources of funding other than TDA are assured and adequate for completion of the projects. 7. That the projects described in Attachment B are for capital construction and/or design engineering; and/or for the maintenance of a Class I bikeway which is closed to motorized traffic; and/or for the purposes of restriping Class II bicycle lanes; and/or for the development or support of a bicycle safety education program; and/or for the development of a comprehensive bicycle and/or pedestrian facilities plan, and an allocation of TDA Article 3 funding for such a plan has not been received by the City of Saratoga within the prior five fiscal years. S. That the projects described in Attachment B which are bicycle projects have been included in a detailed bicycle circulation element included in an adopted general plan, or included in an adopted comprehensive bikeway plan (such as outlined in Section 2377 of the Califomia Bikeways Act, Streets and Highways Code section 2370 et seg.). 9. That any project described in Attachment B that is a "Class I Bikeway," meets the mandatory minimum safety design criteria published in Chapter 1000 of the California Highway Design Manual. 10. That the projects described in Attachment B are ready to commence implementation during the fiscal yeaz of the requested allocation. 1 I . That the City of Saratoga agrees to maintain, or provide for the maintenance of, the projects and facilities described in Attachment B, for the benefit. of and use by the public Resolution No. t Attachment B page 1 of 2 TDA Article 3 Project Application Form Fiscal Year of this Claim: 02/03 Applicant: City of Saratoga Contact person: Morgan Kessler E-Mail Address: mkesslerQsaratoga.ca.us Telephone: (408)-868-1218 Secondary Contact: Tohn Cherbone E-Mail Address: jcherbone@saratoga.ca.us Tele hp one: (4081-868-1241 Short Title Description of Project: Cox Avenue Railroad Crossing_ Amount of claim: $374,641.00 Functional Description of Project: Drove rail crossing at Cox Avenue by installing continuous curb & gutter, moving crossing_arms out of roadway and plating rail area with concrete crossingplates. Financial Plan: Below, please list project components being applied for such as planning, engineering right-of-way, construction, contingencies, etc.; also provide project budget showing total cost of project and other funding sources. If this is a segment of a larger project, include prior and proposed funding sources for other segments. Project Components: Final Design, specification, construction, inspection. Fundin Source All Prior FYs A lication FY Next FY Followin FYs Totals TDA Article 3 $374,641.00 $374,641.00 list all other sources: 1. Local Funds $125,359.00 $125,359.00 2. 3. Totals $500,000.00 $500,000.00 Project Eligibility: YES?/NO? A. Has the project been approved by the claimant's governing body? (If "NO," use the next page to Yes provide the approximate date approval is anticipated) B. Has this project previously received TDA Article 3 funding? If "YES," provide an explanation on the Yes next page C. For "bil:e~vays," does the project meet Caltrans minimum safety design criteria pursuant to Chapter Yes 1000 of the California Highway Design Manual? (Available on the in[emet at: http://www.dot.ca.gov/hq/oppd/hdm/cha~ters/t1001.htm) D. Has the project been reviewed by a Bicycle Advisory Committee? (If "NO," use the next page to Yes provide a sound explanation) E. Has the public availability of the environmental compliance documentation for the project pursuant to Yes CEQA been evidenced by the dated stamping of the document by the county clerk or county recorder? F. Will the project be completed within the three fiscal year time period (including the fiscal year o£` Yes ' funding) after which the allocation expires? Enter the anticipated completion date of project (month and year) G. Have provisions been made by the claimant to maintain the project or facility, or has the claimant Yes arranged for such maintenance by another agency? (If an agency other than the Claimant is to maintain the facility provide its name: 1 Resolution No. Attachment B page 2 of 2 TDA Article 3 Project Application Form Explanatory Comments Page Short Title Descri~on of Proiect: Cox Avenue Railroad Proiect Enter explanatory comments below, as required due to certain "YES" or "NO" answers to items "A" through "G" on the Project Application Form, or to provide information that will not fit on the application form, or to provide information that will clarify any potential confusion concerning the scope, cost or schedule for the project. B. This project has had funding allocated through the VTA 2020 program. No reimbursement funds have been requested to date. It is the City's understanding that the presently requested funds are to be in replacement of the VTA 2020 funds. f r SARATOGA CITY COUNCIL i EXECUTIVE SUMMARY NO. AGENDA ITEM _~ MEETING DATE: May 15, 2002 CITY MANAGER: ~^~G ORIGINATING DEPT: Recreation Dept./ PREPARED BY: Richard Taylor City Attorney SUBJECT: Ordinance Adopting Rules for Skate Pazks RECOMMENDED ACTION: Open the public hearing and accept public testimony on the ordinance then close the hearing and introduce and waive first reading of the attached ordinance. Direct staff to place the second reading and adoption of the ordinance on the consent calendaz for the next regulaz Council meeting. REPORT SUMMARY: At the City Council meeting of March 12, 2002 the City Council directed staff to pursue establishment of a mobile skate park for the City. Staff has ordered the necessary equipment and is preparing a pilot program for this summer. In order to ensure the safety of skate park users and those in the vicinity of the skate pazk, staff has prepared the attached ordinance in order to reduce to some degree the risks inherent in skating. The ordinance would: Allow skateboarding in skate parks (this would be an exception to the general rule prohibiting skateboarding in City pazks). Require skate park users to weaz a helmet, elbow pads, and knee pads. In-line skaters would be required to wear wrist guazds as well. r Require all skate pazks to be posted with signs describing the required safety equipment and consequences of non-compliance. The ordinance has been drafted to comply with the requirements of California Heath & Safety Code section 115800. SUMMARY OF ORDINANCE: The ordinance amends the Parks and Recreation Article of the City Code. Section 1 of the ordinance explains that the City has experienced a strong demand for public skate pazk facilities and wishes to respond to that demand. It notes that skating is an inherently hazazdous activity but that the severity of injuries can be reduced through use of proper safety equipment. Section 1 explains that the current City Code prohibits skateboarding in City pazks and that this ordinance would create a limited exception to that rule and establish additional rules for use of designated skate parks. Section 2.1 of the ordinance creates an exception to the Code's prohibition of skating on paved portions of City pazks. This section amends subsection (o) to allow skating within skate parks established by the City. "Skate pazk" is defined by the next section of the proposed ordinance as any temporary or permanent facility designed and maintained for recreational skateboard or in-line skate use. Although the City's current plans include only a temporary skate pazk facility, the ordinance includes permanent facilities to avoid the need for further amendment in the event that the City chooses in the future to establish a permanent park. Section 2.2 of the ordinance adds a new section to the City Code. The new section requires all skate park users to wear helmets, elbow pads and knee pads. This requirement is consistent with Health & Safety Code section 115800 which requires . skate park operators to ensure that all users wear the safety equipment specified. The ordinance would also require in-line skate to wear wrist guards. This requirement is based on the approach-used by other jurisdictions in the area. Section 2.2. would also require that silms be posted in skate parks to ensure that park users are aware: 1. Of the required safety equipment 2. That they can be cited for failure to wear the required safety equipment 3. That the skate park is not supervised; and 4. That skating is ari inherently dangerous activity. Note that while Recreation Department staff may be on-site at the skate park they will not be present in a formal capacity as supervisors. Accordingly the signs will note that the pazk is unsupervised. The remainder of the ordinance sets forth standard terms explaining the severability of 2 various provisions, directing the City Clerk to publish the measure as required by law, noting the effective date, and declaring that the ordinance is not an action subject to environmental review under the California Environmental Quality Act. Alternatives The Council could elect to not adopt the ordinance or to adopt less restrictive . safety equipment requirements. This would require careful supervision of the skate park to ensure user safety and could violate Health & Safety Code section 115800. The Council could also adopt a more restrictive ordinance establishing additional requirements for use of the skate park. FISCAL IMPACTS: No significant fiscal impacts. ADVERTISING, NOTICING AND PUBLIC CONTACT: Notice for this meeting. M CONSEQUENCES OF NOT ACTING ON RECOMMENDED MOTION: Discussed above. ATTACHMENTS: Draft Ordinance. ORDINANCE AN ORDINANCE AMENDING THE SARATOGA CITY CODE CONCERNING PARKS FOR SKATEBOARDING ANA IN-LINE SKATING THE CITY COUNCIL OF THE CITY OF SARATOGA DOES ORDAIN AS FOLLOWS: Section 1. Findings. A. The City of Saratoga has witnessed an increased demand for public skate park facilities for the enjoyment of skateboarders and in-line skaters. The Saratoga City Code currently prohibits anyone from riding a skateboard upon any driveway, roadway, parking azea, or tennis court within a City park. B. Skateboarding and in-line skating create a substantial risk of serious injury. The risk of injury is increased where the skateboazder is engaged in stunt or trick skateboarding. All skateboarding at skate parks, because of its nature and purpose, is stunt or trick skateboarding. C. The severity of injuries from skateboarding and in-line skating can be reduced by weazing a helmet, elbow pads, and knee pads. However, even where precautions are taken to reduce the severity of injuries, skateboarding and in-line skating are dangerous activities. D. In order to allow skateboarding at skate parks in City parks, section 2.1 of this ordinance amends Section 11-05.030(0) of the Saratoga City Code to exempt skateboarding at City skate parks from the general prohibition against skateboarding upon paved areas of City parks. E. In order to reduce the severity of injuries caused by skateboarding and in-line skating at City skate parks, Section 2.2 of this ordinance adds Section 11-05.080 to the Saratoga City Code to require that skateboarders and in-line skaters wear a helmet, elbow pads, and knee pads at City skate parks; and to require that signs be posted stating the rules for skateboarding and in-line skating at City skate parks. Section 3.1. Skateboarding Allowed at Skate Parks. Section 11-05.030(0) of the Saratoga City Code is hereby amended as shown below. Text inserted by this section 2.1 is indicated in bold, double-underlined font (fxamnle); text deleted by this ordinance is indicated in strikeout font (ex~tple). Text in standard font is unchanged by this ordinance. (o) Ride or propel a skateboard upon any driveway, roadway, pazking azea or tennis court Ordinance No. within such parka except within a skate nark ectahlished by the City in accordance with Section 11-05.080. Section 2.2. Skate Parks. Section 11-05.080 is hereby added to the Sazatoga City Code, to read as set forth below: Section 11-05.080 Skate Parks. (a) Safety Equipment. No person shall use a skateboazd or in-line skates at any skate park unless that person is wearing a helmet, elbow pads, and knee pads. In addition, no person shall use in-line skates at any skate pazk unless that person is wearing wrist guards. (b) Signs. Signs shall be posted conspicuously at every skate park stating the following: (i) that no person shall use a skateboazd or in-line skates at the skate pazk unless that person is wearing a helmet, elbow pads, and kneepads; (ii) that any person failing to wear a helmet, elbow pads, and knee pads while using a skateboard or in-line skates at the skate park is subject to citation; (iii) that the skate pazk is not supervised; and (iv) that even when precautions are taken, skateboarding and in-line skating are dangerous activities. The sign may also state other rules promulgated by the City Manager or his designee pursuant to this section. No person shall use a skateboazd or in-line skates at a skate park unless signs are posted at the skate pazk in accordance with this section. (c) Skate Park. For purposes of this Article 11, a skate park is any temporary or permanent facility owned or operated by the City that is designed and maintained for the purpose of recreational skateboard or in-line skate use. The boundary of a skate park is defined by fencing surrounding the park or, in the case of temporary facilities, by cones or other markers placed at the perimeter of the area in-which skating is allowed. Section 3. Severance Clause. Each section, sub-section, paragraph, sub-paragraph, sentence, clause and phrase of this ordinance is severable and independent of every other section, sub-section, paragraph. sub- paragraph, sentence, clause and phrase of this ordinance. if any section, sub-section, paragraph, sub-paragraph, sentence, clause or phrase of this ordinance is held invalid, the City Council declares that it would have adopted the remaining provisions of this ordinance irrespective of the portion held invalid, and further declazes its express intent that the remaining portions of this ordinance should remain in effect after the invalid portion has been eliminated. Section 4. Publication. The City Clerk shall cause this ordinance or a summary thereof to be published once in a newspaper of general circulation of the City of Saratoga within fifteen days after its adoption. 2 Ordinance No. Section 5. Effective Date. This Ordinance shall take effect thirty days after the date of its adoption. Section 6. CEQA Compliance. The City Council finds and determines that the enactment of this Ordinance is not a "project" as that term is used in the California Environmental Quality Act ("CEQA") (Cal. Pub. Res. Code § 21000 et seq.) or the State CEQA Guidelines (Cal. Code of Regs., Title 14, § 15000 et seq.). Therefore, no environmental assessment is required or necessary. The foregoing ordinance was introduced and read at the regular meeting of the City Council of the City of Saratoga heid on the day of , 2002, and was adopted by the following vote following a second reading on the day of 2002: AYES: NOES: ABSENT: NICK STREIT, MAYOR, CITY OF SARATOGA, CALIFORNIA ATTEST: CITY CLERK APPROVED AS TO FORM: CITY ATTORNEY L~..J 3 Ordinance No. 1 SARATOGA CITY COUNCIL MEETING DATE: May 15, 2002 AGENDA ITEM: ORIGINATING DEPT: Administrative Services CITY MANAGER: ~~~ PREPARED BY: /,/.S/~ DEPT HEAD: ci SUBJECT: Second Review of the 2002/03 Preliminary Budget & Review of the 2002/03 Proposed Fee Schedule RECOMMENDED ACTION(S): Continue the review process for 2002/03 operating budget and accept changes made to the draft annual fee schedule. "fhe Fiscal Year 2002/03 Preliminary Operating Budget was first presented to Council on May 5, 2002 focusing on the following: REPORT SUMMARY: .A. Highlight of current fiscal year 2001/02 activity • Revenue stability and recovery from recessionary conditions Dedication of large reserves o $13 million to CIP ($5.2 million General Fund, $951 k Park Development) c Congress Springs Park improvements c Pavement Management program e Increased traffic patrols e Operating Transfers 1.._J • Closely monitor spending and the projected ending fund balance 2001/02 Amended Budget General Fund Resources: Beginning Fund Bal. 12,074,796 Revenues 9,179,486 Transfers/Allocations 1,845,085 Subtotal 23,099,367 Uses: Expenditures 8, 047,417 TransferslAllocations -Street 1,816,274 Transfers/Allocations -Other 6,566,000 Subtotal 16,429,691 Ending Fund Balance 6,669,676 ~, B. Fiscal Year 2002/03 Budget • No reduction to the General Fund reserve 2001/02 2002/03. Net Amended Preliminary Net Revs R Transfers/ Budget Budget Exp's Allocations General Fund Resources: Beginning Fund Bal. 12,074,796 6;669,676 Revenues 9,179,486 8,562,870 8,562,870 Transfers/Allocations 1,845,085 1,994,180 1,994,180 S u btota I 23, 099, 367 17, 226, 726 Uses: Expenditures 8,047,417 8,233,842 (8,233,842) Transfers/Allocations-Street 1,816,274 1,283,826 (1,283,826) Transfers/Allocations-Other 6,566,000 1,225,138 (1,225,138) S u btota I 16, 429, 691 10, 742, 806 Ending Fund Balance 6,689,676 6,483,920 329,028 (514,784) 100,000 100,000 CDBG Reserve 45,000 45,000 ABAG 100,000 100,000 County Sheriff Net En ding Fund Balance 6,728,920 329,028 (269,784) General Fund Reserves: Operating Reserves Economic Uncertainty MIS and PERS Undesignated Reserves Total 2,238 million 1.500 million 0.200 million 2.791 million 6.729 million • Major revenue stability and continued recovery FY 02103 Revenue Summary by Fund Other Funtls Recreatan Services ~~~ Streets & Roatls Funtl 10% General FUntl `-_..~ 2of4 ^ No increase to staff FTE's, 'L reclassifications 00/01 01/02 02/03 Budget Budget Budget City Manager 6.75 6.00 6.00 Administrative Services 9.40 9.65 9.65 Community Development 12.00 14.00 14.00 Public Works 19.75 21.75 21.75 Recreation 9.35 10.35 10.35 FTE Totals 57.25 61.75 61.75 2 Reclassifications -Office Specialist to Secretary to City Manager - Recreation Supervisor to Senior Recreation Supervisor Conservative approach to personnel budgeting - Assumes complete year of staffing - 8% maximum anniversary adjustments - Increase in recreation part-time, reflects skate board pazk - 4% Memorandum of Understanding - 25% increase in PERS medical by contract Reduction of capital by 54% from prior year - Reduced equipment operations to $89.7k from $297.4k - Retained alarm system for buildings $53.9k due to fire safety concerns -MIS tools and parts reduced from $144k to $9k - Web registration software $IS.lk included as a key customer support service - Retained sanitary sewer assistance to facilitate sewer connections $41 k, grant supported - Civic Theatre sound system from ticket surcharge $25k Significant Program Changes General Government -City Commission -added Arts Commission and training funds for commissions -City Clerk - FY 2002-03 election costs - Equipment Operations - 70% reduction in capita] -Financial Management -GASB #34 continuation - Facilities -fire alarm system -MIS -capital reduction & in-house web server hosting Public Safety - Request for addition crossing guard at Oak & Hwy 9 Public Works . -Establish 5-Yeaz CIP and remove all CIP from operating budget - Last year of TEA 21 and Measure B funds to supplement program 3 of 4 a Development Services -Update of Land Use Element to the general plan and plan checks conducted in-house Recreation -Skate board park temporary staffing -Eliminate weekend ski trips The Second review of the budget will reiterate the significant change in proposed program activities, provide additional expenditure highlights, and review the proposed fee schedule for 2002/03. FISCAL IMPACTS: None at this time. CONSEQUENCES OF NOT FOLLOWING RECOMMENDED ACTION(S): This would delay the budget review timeline, and potentially impact final adoption of the budget b} ,tune 5, 2002. ALTERNATIVE ACTION(S): None. FOLLOW UP .ACTION(S): titatl kill return on June ~, 2002 to present the final budget and fee schedule for adoption. AU~~ERTISING, NOTICING AND PUBLIC CONTACT: tione for budget study sessions. The public hearings for the budget and fee schedule will be appropriately noticed. ATTACHMENTS: A. City Managers Budget Message. B. Draft 2002/03 fees schedule worksheet. C. Backup to adjusted fees -Community Development Director's memorandum 4of4 13777 FRUITVALE AVENUE • SARATOGA, CALIFORNIA 95070 • (408) 868-1200 Incorporated October 22, 1956 April 26, 2002 Honorable Mayor and Members of the City Council, COUNCIL MEMBERS: Evan Baker Stan Bogosian John Mehafley Nick Streit Ann Walfonsmith On behalf of the City's Management Team, it is with pleasure that I am able to submit the City's 2002-2003 Operating Budget for consideration by the City Council. This is the first year that the City has segregated multiple-year capital improvement projects from the City's operating budget, which allows the City's operations to be monitored more effectively and eliminates the need for large year-end carryovers that are re-appropriated annually to the next fiscal years budget. In addition, we present a budget that responsibly balances the general funds limited resources with total uses (expenditures, indirect costs, and operating transfers). The last year the City had adopted a balanced general fund budget occurred during the fiscal year 1999-2000 budget process. Asa "Limited Service" City, the most important fiscal management objective is to prepare a comprehensive operating budget that focuses on the implementation of City programs and services, capital improvement projects, short-term objectives and long-range goals. The `program budgeting" format used in the development of this budget allows the reader to effectively review the City's goals and objectives in the proposed budget and redirect activities and objectives by means of allocating appropriate levels of funding to the highest priorities. ECONOMIC CONDITIONS AND OUTLOOK Within a close proximity to many businesses associated with~the high technology industry, antl its semi-rural setting, Saratoga is viewed as a desirable place to live and serves primarily as a residential community to the Silicon Valley, There is limited commercial or industrial activity occurring within the City's boundaries. Due to the community's residential character, the main measure of the City's economic condition is based on the stability o` property taxes and franchise fees, and the fluctuations in service charges which affects development taxes, permit and fees and to a lesser extent, sales activity. The local recession that occurred last budget cycle provided ample signs of an economic slowdown, however, large fund balances allowed the City to continue expending at a rate greater than current revenues. In addition, the City's surplus allowed the dedication of reserves to long-term and major service improvements such as new 5-year Capital Improvement Program (CIP) budget ($13 million), improvements to Congress Springs Park, pavement management program ($1.2 million), and increased traffic patrols. The effects of the troubled economy and tragic event that occurred during the year proved to be an additional burden upon the City's resources resulting in an 11% decline of sales tax revenues from the previous year and the significant decline of development revenues such as Pnnteo on recycletl paper transfer, construction, and transient occupancy by as much as 50%. Fortunately the City had • other revenues and receipts from one-time projects to assist in the offsetting this decline. The major revenue sources contributing to the City's stability continue to be property taxes, franchise fees, and motor vehicle license fees, which continue to make-up 56.8% of the City's General fund revenues for fiscal year 2002-2003. FISCAL. YEAR 2002-03 Characterized by the slow recovery at the National and local level, recessionary conditions continue to be reflected in the 2002-2003 preliminary budget and are presented as follows: Revenues 2001/02 % Change 2002103 % Change 2000/01 Year-end from 00/01 Preliminary from 01102 Actual Pro_ jection Actual Budget Year-end General Fund: Property Taxes $2,065,051 2,707,223 31% 2,869,665 6% Sales Taxes 1,349,381 1,203,415 -11% 1,221,465 1% Other Local Taxes 1,190,186 1,019,820 -14% 755,825 -26% Franchise Fees 876,653 934,640 7% 954,190 2% Motor Vehicle Fees 1,709,290 1,572,500 -8% 1,741,705 11% Refunds/Reimbursement: 282,048 486,636 73% 100,000 -79% Interest 863,242 400,000 -54% 325,000 -19% Other 694,912 855,252 23% 595,020 -30% Total $9,030,763 $9,179,486 2% $8,562,870 -7% Other Funds: Streets & Roads 3,230,949 1,830,812 -a3% 1,594,950 -13% Development 2,158,374 1,794,780 -i~% 1,383,240 -2s°r° Environmental 639,129 563,613 -~z°/ 589,394 s°i° Recreation Services 660,313 703,000 s/° 735,000 5°i° Library Development 15,177,997 290,000 -sa°io 0 -loo°i° Other 1,471,937 2,568,719 ~s°io 2,566.032 o°r° Total Other Funds 23.338.699 7.750.924 -67% 6.868.616 -11% Property taxes reflect a 6.2% increase over that of the 2001-2002 fiscal year. In addition, the City is also receiving additional tax equity allocation (TEA) property tax revenues from the increase in assessments resulting from the passing of the Library bond measure in 2n0 quarter 2001. In September 2001, the approval of SB 1883 restored the eligibility of (four) cities in Santa Clara County to receive TEA funds subsequent to a vote of the people reinstating, increasing or imposing a new tax. The passing of the Library bond is estimated to generate approximately $421,000 in FY 2001-02 and 446,000 in FY 2003. Although Sales Tax is expected to increase by 1.5% over that of the previous year, the City is still recovering from the 11 % decline experienced this last fiscal year. Other Local Taxes include construction, transfer and transient occupancy, which reflect the passing of the boom years with respect to construction and property transfers. Interest reflects fund balance reduction resulting from the transfer of $5.2 million to the new 5-year capital improvement program budget. Refunds and reimbursements primarily reflect the reduction of the Vessing Road assessment from FY 2001-02. Streets and Roads reflect a reduction in reimbursements that will go direct to the 5-year CIP budget. Fiscal year 2002-03 includes the last year of TFr4 and Measure B support of the pavement management program. General Fund - Again, the General fund reflects the first budget since fiscal year 1999-00 to not draw down on the general fund reserve balance, with exceptioh of anticipated reimbursements from sources.. such as CDBG grants, ABAG Insurance, and the County Sfieriffs Office. The General fund activity for fiscal years 2001/02 and 2002/03 is summarized and highlights a few of the anticipated reimbursements as follows: 2001/02 2002/03 Net Amended Preliminary Net Revs & Transfers/ Budget Budget Exp's Allocations General Fund Resources: Beginning Fund Bal. 12,074,796 6,669,676 Revenues 9,179,486 8,562,870 8,562,870 Transfers/Allocations 1,845,085 1,994,180 1,994,180 Subtotal 23,099, 367 17,226,726 Uses: Expenditures 8,047,417 8,233,842 (8,233,842) Transfers/Allocations -Street 1,816,274 1,283,826 (1,283,826) Transfers/Allocations-Other 6,566,000 1,225,138 (1,225.138) Subtotal 16, 429, 691 10, 742, 806 Ending Fund Balance - 6,669,676 6,483,920 100,000 329,028 (514,784) 100,000 CDBG Reserve 45,000 45,000 ABAG 100,000 100,000 County Sheriff Net Ending Fund Balance 6,728,920 329,028 (269.'84) The amount of general fund reserves are classified as follows: General Fund Reserves: Operating Reserves 2.238 million Economic Uncertainty 1.500 million MIS and PERS 0.200 million Undesignated Reserves 2.791 million Total .6.729 million Other Fund Balances 2001/02 2002/03 Reserves Reserves Change Streets 8 Roads Fund 2,228,603 2,010,000 -9.8% Development Services Fund 1,697,858 1,088,955 -35.9% Environmental Programs Fund 487,886 365,771 -25.0% Library Expansion Fund 8,377,470 -100.0% Other Funds 2,218,229 2,055,832 -7.3% Total Reserves Non~General Fund 15,010,046 5,520,558 -63.2% iii The Development fund continues to be drawn upon in order to complete advanced planning efforts such as updating the General Plan Land Use Element using in-house staffing at current levels for FY02-03. The Environmental fund balance reflects the need to pay for increased regional NPDES fees and recycling clean-up day. The Library Expansion project is expected to by complete by 2002-03 fiscal year end. In reconciling account balances the Park Development Fund was found to be over-committed to CIP in the amount of $100,000, which will be adjusted. in FY 02-03 for the remaining 5-year CIP operating transfer. Expenditures This new fiscal year proposes no additional employees. Overall, personnel costs have increased by 14.6% or $653,000 which primarily reflect: (1) 4% Memorandum of Understanding and employee step adjustments, (2) the reclassification of 2 positions for career ladder/retention purposes, (3) an increase in part-time temporary staffing required to support the new skate board park, (4) a 25% PERS medical adjustment by contract; and (5) assumes complete staffing for an entire year as compared to fiscal year 2001-02 in which there were a number of unfilled vacancies. Major expenditures of capital equipment have been eliminated from the 2002-03 preliminary budget with the intent that spending will be deferred for 1 year for items such as upgrade to City's computer mainframe and telephone system, vehicle replacements, software licensing, most desktop computer systems and office furniture. Significant items approved primarily include the rolling-over of the GASB #34 financial reporting project into fiscal year 2002-03, a fire alarm system for city facilities, limited vehicle replacement in Public Works mainly to support Congress Springs Park, web registration software that will allow the community to register for classes and facility rentals online with their credit cards, and selected inflationary adjustments for ongoing services. In the months ahead, we foresee the potential of the State Legislature eliminating the vehicle license fee (VLF) backfill (approximately $575,000) and may request the Council's approval to utilize the Economic Uncertainty Reserve for fiscal year 2002-03 for full support with phase-out to occur at 50% during in fiscal year 2003-04, and $-0- support in fiscal year 2004-05 The purpose of this phase-out scenario would be to allow sufficient time to adjust expenditures structurally over atwo-year period, if VLF funding is cut permanently. SUMMARY The Management Team feels they have developed an operating budget that achieves a balance between limited financial resources and the provision of the high level of service the community expects from its City government. 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N d O R (J N ° 3" ' m d_ d C °° ry ~ d ~~ ° .~ p°, T" ~ o 3 ~ 2 C d 3 c_ , v d ~~ m > d 3 N. an ^? - m n ro m ~ ~ ro ~ N 'a' ~ m ~ W O ~ ~ v n n °i J ~ ~ m N J ~ T N 0 g S o N~ ~ ~~ d ~ ~ c ~B B °m ~ ~ p N C N N J O O C fO ~ ~ d d N d N d p y C ~ 6 T ~ ~$, - tp d v S C C N ~ V ~ ~ + W 0 0 V C O y~ 0 O ~ ^ '3 N ~ N o p p p f p d n p ~ d i i ( j J d ~ ~ ~ a m ~ (p _ ~ ° m o p p d~ B _ O ~ p (O~ C O 6 n o H N N N +oC~oi C~ o` D City of Saratoga Community Development Departrnent MEMORANDUM TO: Administrative Services FROM: Thomas Sullivan, AICP Community Development Director DATE: March 12, 2002 RE: Adjusted Fees I am proposing the following adjustments to the various fees collected by the Planning Department. Most significantly, I am proposing that the development review fees (Subdivision, Use Permit, Environmental Determination, Variance and Design Review) be changed from a flat fee to a deposit, from which time and overhead would be charged against. The Planner assigned to a project would keep track of his or her time which was actually spent working on a particular development project. The cost of that time plus overhead would be subtracted from the deposit on a monthly basis. When and if the deposit reached 80% used an assessment would be made to determine if additional-deposit monies were needed. In no case would work continue beyond the deposit amount. Currently, simple projects that are not controversial and for which the applicant has worked with the neighbors ends up paying the same in total fees as a controversial project that may require 2 or 3 public hearings. Pay for service seems to level the playing surface. T}'pically in systems that I have been involved with in prior Cities, a deposit account number is assigned to the project and all costs associated with the processing of the project is deducted from the account. These costs include staff time (hourly rate and overhead), engineering reviews if needed, peer reviews, legal publishing costs, and a portion of the cost to transcribe the minutes of the meetings and any other costs for processing the application. If a project decision is appealed, the appeal fee that is paid is added to the deposit account but any other costs associated to the appeal is paid by the applicant. On a monthl}' basis, the applicant is sent a detail invoice showing how the monies have been used with invoices attached as appropriate. If the project is approaching the 80% balance level, additional monies are requested in order to keep processing the application. The final cost for each application shall be the actual cost incurred by the City based upon the time spent by staff, work performed by consultants for the City, materials and other related incidental expenses. The initial deposit specified for the application is based upon the average cost of previous applications; therefore it may or may not be sufficient to cover the actual cost incurred in processing a particular project. Any unspent deposits are returned to the applicant in a timely fashion. The amount of the initial deposit is set forth in the following table, for a point of comparison the City's current fees are presented in the right hand column. For the most part, Staff is suggesting that we start the deposit system at the same rate as the current fees. In a few areas alterations have been suggested. The following deposits are proposed: Section # APPLICATION TYPE INITIAL DEPOSIT CURRENT FEE 14-05.050(a)(3) Initial Study/Negative $1,500 $1,500 15-05.070 Declaration b Staff 14-05-050(a)(3) EIR or InitialStudy prepared Based on bid cost + Based on bid 15-05-070 by Consultant 10% Staff analysis + cost+l0% Staff 25% indirect costs analysis+ 25% indirect costs 15-05.070 General Plan Amendment $3,500 $3;500 15-05.070 General Plan Amendment $3,500 + cost of $3,500 + cost of Re uirin and Election election election 15.05.070 Rezonin $3,500 $3,500 15-05.070 Use Permit $2,500 $2,500 no new construction 15-05.070 Use Permit $3,500.. $3,500 demo &z new construction 15.05.070 Use Permit $5,000 $5,000 vacant &z new construction 15-05.070 Use Permit $2,500 $2,500 Second Unit/PC A royal 15.05.070 Use Permit $500 $500 (Seccnd Unit/Administrative 15.05.070 Use Permit $1,500 $1,500 Accesso Structure - PC I5 05.070 Use Permit $500 5500 ~ (Accessory Structure - Administrative li-05.070 Use Permit 51,500 51,500 Tem ora Use - PC 15-05.070 Gse Permit $200 5200 (Temporary Use - ' .Administrative li 05.070 L'se Permit 51,000 51,000 I-+-05.050 Subdivision Tentative Map $5,000 $5,000 < to lots f4.05.050 Subdivision Tentative Map $5,000 + $150/lot $5,000 + $150/lot > IO lots over 10 over 10 Subdivision Final Ma $1,000 No set fee 14.05.050 Lot Line Ad'ustment $ 500 $ 250 14-05.050 Certificate of Compliance $1,500 $500 + actual cost of Ciry Surveyor + 25% City indirect costs 14-05.050 Lot Mer er $500 $250 14-05.050 Reversion to Acrea e $500 $250 15-05.070 Design Review of a new $2,500 52,500 Single Family Residence demo 6z new construction 15-05.070 Design Review of a new $3,500 53,500 Single Family Residence vacant Sz new construction 15-05.070 Design Review of Multi- $3,500 $3,500 Family or Non Residential demo &z new construction li-05.070 Design Review of Multi- $5,000 $5,000 Family or non Residential vacant &z new construction 15-05.070 Design Review of Accessory $1,500 $1,500 Structure li-05.070 Administrative Design $1,500 51,500 Review 15-05.070 Accessory Structure Approval $500 5500 b C.D. Director 15-05.070 Variance for Accessory 51,500 51,500 Structure 15-05.070 Variance for new SFR (demo 52,500 52,500 ~ new construction 15-05.070 Variance for new SFR (vacant 53,500 53,500 i~ new construction IS-05.070 Variance for Multi-Family or 53,500 53,500 non residen~ial (demo &t new construction 1~-05.070 Variance for Multi-Family or 55,000 55,000 non residential (vacant ~ new construction 1 ~-05.070 Variance for Tentative 55,000 55,000 Subdi~rision I-or other planning related applications for which the cost of services cannot be determined in ad~•ance, the Community Development Director shall determine an appropriate deposit. ~~'hen it is determined by the Community Development Director that technical skills beyond the capability of the resident staff are required to evaluate an application, the staff shall secure an estimate for the cost for such services by outside consultants. The deposit shall then be the cost of such services plus 10% for Ciry staff costs. If an application is withdrawn before the City does substantial work on it and before any required notice is published or posted, a minimum of $50.00 will be deducted from the deposit or fee and the remaining balance will be refunded to the applicant. New Fees Department of Fish and Game EIR Fee per AB 3158 $875 DFG + $25 City. Currently the City does not have a fee set for this application. Tree Removal Permit Application - I would propose a fee of $25. Currently, tree removal applications are free. The City issues about 350 tree removal permits per year, a $25 fee would recover about $8,750 of the costs of providing the service. When the City was using a part time Public Works Inspector to accomplish the tree removal inspections the City's hard and soft costs was about $15,000 per year. These costs are now being absorbed in the Building Department. ~~