Loading...
HomeMy WebLinkAbout11-07-2001 City Council MinutesMINUTES SARATOGA CITY COUNCIL NOVEMBER 7, 2001 The City Council of the City of Saratoga met in Open Session in the Administrative Conference Room at 4:25 p.m. to interview applicants for the Arts Commission. The City Council of the City of Saratoga met in Closed Session, Administrative Conference Room, 13777 Fruitvale Avenue at 6:45 p.m. CONFERENCE WITH LEGAL COUNSEL -INITIATION OF LITIGATION: (Government Code section 54956.9(c)): (1 case) MAYOR'S REPORT ON CLOSED SESSION - 7:05 p.m. Mayor Mehaffey reported there was Council discussion but no action was taken. Mayor Mehaffey called the Re ular City Council meeting to order at 7:06 p•m• and requested Councilmember Evan Baker, to lead the Pledge of Allegiance. ROLL CALL PRESENT: Councilmembers Evan Baker, Stan Bogosian, Ann Waltonsmith, Mayor John Mehaffey ASSENT: Vice Mayor Nick Streit ALSO PRESENT: Dave Anderson, City Manager Richard Taylor, City Attorney Cathleen Boyer, City Clerk Tom Sullivan, Community Development Director Director of Admin. Services John Cherbone, Director of Public Works Danielle Surdin, Economic Development Coordinator REPORT OF CITY CLERK ON POSTING OF AGENDA FOR NOVEMBER 7. 2001. Cathleen Boyer, City Clerk, reported that pursuant to Government Code Section 54954.2, the agenda for the meeting of November 7, 2001 was properly posted on November 2, 2001. COMMUNICATIONS FROM COMMISSIONS & PUBLIC ORAL COMMUNICATIONS The following people requested to speak at tonight's meeting: City Council Minutes j November 7, 2001 Willys Peck, 14275 Saratoga Avenue, noted he was present tonight representing the Saratoga Historical Foundation. Mr. Peck requested that the City allow the Foundation to apply for a Park Charter Fund Grant from Santa Clara County in order to expand the Historical Museum located on Saratoga-Los Gatos Road. Mr. Peck explained that the current building lacks storage space and an office. John Keenan, 22215 Mt. Eden Road, thanked the Council for their ongoing support. Mr. Keenan noted that although the F.A.C.T Committee members who were running for Fire Commission did not win they would not loose focus on improving fire safety in the City of Saratoga. Ed Farrell, 20877 Kittridge Road, noted that the Fire Commission election was the best hope for reform in the Saratoga Fire District. Mr. Farrell noted that the F.A.CT. Committee candidates came up short on votes and the incumbent and a new commissioner won. Mr. Farrell noted that F.A.C.T would continue to follow through with the L.A.F.C.O. process. Mr. Farrell thanked the City Council for their ongoing support. COMMUNICATIONS FROM BOARDS AND COMMISSIONS None WRITTEN COMMUNICATIONS None COUNCIL DIRECTION TO STAFF Councilmember Waltonsmith noted that Mr. Peck's request should be agendized and taken care of in a speedy manner. Councilmember Waltonsmith thanked the members of the F.A.C.T. group for coming to tonight's meeting. Councilmember Bogosian noted that the Public Safety Center Complex is extremely important what hangs in the balance is not just an efficient fire house but the long term viability of the Sheriff's presence in the City of Saratoga. Councilmember Bogosian requested that City staff move forward with the Public Safety Center and to work with the new Fire Commissioners. ANNOUNCEMENTS Mayor Mehaffey congratulated the newly elected Fire Commissioners Mr. Geddes and Mr. Long. CEREMONIAL ITEMS None Consensus of the City Council to move to Item 3. City Council Minutes 2 November 7, 2001 OLD BUSINESS 3. PRESENTATION BY VALLEY TRANSPORTATION AUTHORITY - HIGHWAY 85 STAFF RECOMMENDATION: Informational only. Mike Evanhoe, Santa Clara Valley Transportation Authority, noted that tonight he and his colleague, Jeff Funk, would summarize the Highway 85 Noise Mitigation Study and distribute a copy of the final draft of the Evaluation of Noise Mitigation Alternatives for Route 85. Mr. Evanhoe explained that three noise mitigation alternatives were compared and studied: 1. Modify pavement; AC Overlay vs. PCC Grinding Results of numerous studies indicate that asphalt concrete pavement is quieter that PCC pavement in the initial phases of life span of these surfaces. However, the asphalt pavements show a definite tendency to get noisier with age; whereas, noise levels for the PCC seem to remain relatively constant over time. Thus, when comparing using AC overlays vs. PCC grinding to reduce noise, the AC overlay would have to be milled out and replaced about every 4- 6years in order to maintain the initial noise benefit, compared to re-grinding every 10 years for PCC. The continual replacement significantly impacts the life cycle cost for these options, despite similar noise benefits, with the AC overlay options costing about twice as much as the PCC grinding. However, both these options would benefit all the residences along the study limit. 2. Extend Noise Barriers: Wall Height Increases vs. Acoustical Capping Results of the analysis indicate that noise reductions from maximum possible soundwall height increase or wall capping range between 1 and 2dBA for the majority of the 4.2 miles study limit. This amount of noise reduction is considered negligible. However, four locations, involving a total of approximately 4500 feet of soundwall (approximately 20% of the study limit), were identified where noise levels could be reduced by 3-4 dBA to the benefit of approximately 63 nearby residences. Extension of these specific walls would require strengthening of the foundations, as well as the walls, resulting in significant construction impacts. 3. Add Absorptive Material: Metallic panels vs. Landscaping The noise reductions associated with the installation of absorptive panels to the soundwalls and retaining walls will be less that 2 dBA. Similar noise reductions could be expected in areas where additional landscaping, dense shrubs and ivy, are provided. When comparing the addition of absorptive panels vs. landscaping, adding landscaping would probably be the preferred because of its lower costs and more positive aesthetic qualities. Neither of these alternatives would be considered as a stand-alone noise mitigation City Council Minutes 3 November 7, 2001 option, since noise reductions of less than 3 dBA are considered imperceptible. However, these alternatives could be considered in conjunction with other mitigation alternatives. Mr. Evanhoe explained that after all the alternatives were studied, only modifying the pavement and extending the noise barriers produce a perceptible reduction in noise. Therefore, it is these alternatives that are recommended for implementation. Specifically, PCC grinding is the option recommended for modifying the pavement. PCC grinding is preferred over a AC overlay since it provides a similar noise benefit at a life-cycle cost about half the cost of the AC overlay option. In addition, PC grinding of the surface results in a surface with lower level of ongoing maintenance requirements, lessening the impacts to the traveling public during maintenance activity, and reducing exposure of maintenance workers to traffic. The expected life span of the noise benefit for PCC grinding is greater than that for the AC overlay. Mr. Evanhoe noted that soundwall height increase and/or acoustical capping for specific soundwall locations is also recommended for implementation. Increasing the soundwall height and acoustical capping have similar noise reduction benefits and costs. Mr. Evanhoe noted that two viable cost effective mitigation alternatives are recommended for implementation. The next step is for the VTA to begin developing these alternatives by initiating the project development process. This process would include preliminary engineering, environmental approvals, and design for tow projects. Mr. Evanhoe noted that Project 1 (Grinding of the existing PCC) would be based on utilizing standard diamond grinding. Mr. Evanhoe briefly explained that diamond grinding is a concrete restoration technique that can be used to correct a variety of surface problems. It provides a smooth riding surface with desirable friction and noise characteristics. Grinding of the old PCC pavement can eliminate the extra noise caused by cracks and uneven slabs as well as reducing the tire and roadway interaction noise levels. Mr. Evanhoe explained that the Santa Clara County 1996 Measure B Transportation Improvement Program includes $93 million for noise mitigation along Route 85 corridor from Interstate 280 to Route 87. Implementing the two projects would cost approximately $7 million, including engineering and construction costs, which is within the funding available. Mr. Evanhoe noted that the proposal for grinding goes before the VTA Board on January 10, 2002. A discussion took place amongst the City Council whether or not microgrinding would alleviate the noise on Highway 85. Mr. Evanhoe stated that if he felt that microgrinding was not a sufficient solution, he would not be recommending it to the Council tonight. City Council Minutes 4 November 7, 2001 Mayor Mehaffey noted that the information on microgrinding is limited and he is not willing to make any concrete decisions without more information. Mr. Evanhoe suggested that perhaps the proposal for microgrinding before the VTA Board in January be postponed to February and come back to Council in January with more information on microgrinding. Richard Lowenthal, City Councilmember/City of Cupertino, noted that the City of Cupertino would like to partner with the City of Saratoga on any decisions made on Highway 85. Mr. Evanhoe suggested a Joint Study Session with the City of Saratoga and City of Cupertino. Mr. Evanhoe stated that he would be willing to facilitate the meeting. The City Council thanked Mr. Evanhoe and Mr. Funk for the presentation. Mayor Mehaffey noted that it was not the appropriate time to begin the Public Hearings and requested to move to Item 1 C. Consensus of the Council to move to Item 1 C. CONSENT CALENDAR 1C. FISCAL YEAR ENDED JUNE 30, 2001- COMPREHENSIVE ANNUAL FINANCIAL REPORT STAFF RECOMMENDATION: Accept report. Jesse Baloca, Administrative Services Director, presented staff report. Director Baloca noted that tonight the City of Saratoga's Comprehensive Annual Financial Report (CAFR) for the year ended June 30, 2001, is presented to the City Council for approval. The CAFR is prepared pursuant to applicable federal, state and local statutes, that requires the City of Saratoga annually report on its financial position and activity and that this report be audited by an independent certified public accounting firm. Director Baloca noted that Gary Caporicci of Caporicci, Cropper, & Larson LLP, was present tonight and would give a brief overview of the City's CAFR. Gary Caporicci, Senior Partner/Caporicci & Crawford, stated that the City of Saratoga is in full compliance with GASB 33. Mr. Caprocci noted that the City is in a wonderful financial condition in the General Fund. The unreserve fund is approximately $9.5 million dollars, relevant to the City's expenditures and ongoing operations. Mr. Caporicci noted that the City's retirement system is in good sound condition and has over $4.7 million dollars. Mr. Caporicci noted that City Council Minutes $ November 7, 2001 a future item is GASB 34, which is a brand new financial reporting model that was issued in 1998. Mr. Caporicci noted that the City of Saratoga has already begun the process to comply with this new report. Mayor Mehaffey noted that it was the appropriate time to begin the Public Hearings and requested to move to Item 2. Consensus of the Council to move to Item 2. PUBLIC HEARINGS 2. GENERAL PLAN LAND USE MAP AMENDMENT -14800 BOHLMAN ROAD/14766 OAK STREET, APN'S 517-13-018, 517-13-019& 517-12-001 - SOBRATO DEVELOPMENT COMPANY STAFF RECOMMENDATION: Conduct Public Hearing and adopt resolution amending the General Plan Land use Map. TITLE OF RESOLUTION: 01-082 RESOLUTION OF THE CITX COUNCIL AMENDING THE LAND USE MAP OF THE CITY OF SARATOGA BY CHANGING THE LAND DESIGNATION OF ASSESSOR PARCEL NUMBERS 517-13-018, 517- 13-019, & 517-12-001 FROM QUASI-PUBLIC FACILITIES TO VERY LOW DENSITY RESIDENTIAL Councilmember Bogosian recused himself from participating in the discussions on this item due to the fact he received a Public Hearing Notice at his residence. Tom Sullivan, Community Development Director presented staff report. Director Sullivan explained that the Planning Commission approved a Tentative map for the subdivision of a 23.5 acre site into 11 lots ranging in size from 40,913 square feet to 6.2 acres, this approval is still valid. Minor road widening and the development of a pedestrian walkway along Bohlman Road have been approved as part of the Tentative map. Two acres will be transferred to the Saratoga Cemetery District for the expansion of the Madronia Cemetery upon recordation of the Final map. Use Permits approval was granted to sanction the existing cemetery and to allow for the expansion of the cemetery. Director Sullivan stated that the site is located within an R-1-40,000 zoning district and the current General Plan designation is Quasi Public Facilities. The Planning Commission adopted a resolution recommending the City Council amend the land Use Map from Quasi-Public facilities to Residential- Very Low Density. City Council Minutes 6 November 7, 2001 Director Sullivan noted that the Planning Commission determined that this site is physically suitable for this type of development and the proposed density is consistent with the General Plan guidelines and policies for Residential-Very Low Density designation. Director Sullivan noted that the proposed General Plan amendment is not subject to Measure G. The City Council has the final authority to make the amendment to the General plan. The Tentative Map has been conditioned so that the City Council must act in the positive in order to validate the Tentative Map. Councilmember Waltonsmith noted that she is hesitant to let go ofquasi-public land uses. Councilmember Waltonsmith noted that Saratoga needs other types of buildings rather than very expensive homes. Mayor Mehaffey opened the public hearing at 7:55 p.m. and invited public comments. There being no public comments Mayor Mehaffey closed the public hearing at 7:56 p.m. BAKER/WALTONSMITH MOVED TO ADOPT RESOLUTION AMENDING T'HE LAND USE MAP OF THE CITY OF SARATOGA BY CHANGING THE LAND DESIGNATION OF ASSESSOR PARCEL NUMBERS 517-13-018, 517-13-019, & 517-12-001 FROM OUASI- PUBLIC FACILITIES TO VERY LOW DENSITY RESIDENTIAL. MOTION PASSED 3-0-1-1 WITH STREIT ABSENT AND BOGOSIAN ABSTAINING. OLD BUSINESS 4. APPEAL OF DR-O1-007 &BSE-O1-011 (397-17-034) 19751 VERSAILLES WAY APPLICANT: CHEN /APPELLANT: HARI AND YVONNE PILLAI STAFF RECOMMENDATION: Adopt resolution. TITLE OF RESOLUTION: 01-081 RESOLUTION OF THE CITY COUNCIL DENYING AN APPEAL OF THE DESIGN REVIEW APPLICATION DR-O1-007 &BSE-O1-011) 19751 VERSAILLES Tom Sullivan, Community Development Director presented staff report. Director Sullivan reported that the City Council directed that this item be placed on the November 7, 001 agenda to reconsider the previous action to refer the project back to the Planning Commission. The City Council further directed staff to inform the neighbors that if they had issues to discuss regarding the project that City Council Minutes 7 November 7, 2001 they should be at the November 7th meeting. A meeting was conducted at City Hall on October 23, 2001, with the neighbors. The neighborhood representatives were advised of the City Council's direction provided at the October 17, 2001 meeting regarding the importance of them attending the November 7th meeting. Director Sullivan explained that they were also informed of the Council's desire to only address the setback issue as part of reconsideration. At the end of the meeting with the neighbors, no clear consensus was reached with the neighbors with respect to the setback issue. Greg Kawahara, Architect, 5466 Mollie Circle, Livermore, recapped all the steps that have taken place in regards to this project. Mr. Kawahara noted that his client has gone above and beyond the normal to accommodate the neighbors. Mr. Kawahara requested that the Council approve the 55 ft. setback. Mary Doble, Doble & Sons Custom Homes Inc., 1233 Quarry Lane, Pleasanton, noted that Mr. Chen feels he is being taken advantage by the neighbors and feels there is an underlying reason for it. Mrs. Doble requested that the Council settle this appeal tonight approving the 55 ft. setback. Paul Doble, Doble & Sons Custom Homes Inc., 1233 Quarry Lane, Pleasanton, thanked the City Council for their patience. Cliff Moore/Attorney, 1567 English Drive, San Jose, noted that he represents Mr. Chen. Mr. Moore noted that Mr. Chen has worked diligently with the neighbors trying to resolve their differences and feels that a decision and or compromise will never be reached. BOGOSIAN/BAKER MOVED TO UPHOLD THE PLANNING COMMISSIONS DECISION BY DENYING APPEAL OF DESIGN REVIEW APPLICATION DR-O1-007 & BSE-O1-011 19752 VERSAILLES, ADDING FOUR CONDITIONS AND APPROVING THE 55-FOOT SETBACK. MOTION PASSED 3-0-1-1 WITH STREIT ABSENT AND MEHAFFEY ABSTAINING. Referring to letters submitted to Council by neighbors on Versailles protesting this project, Councilmember Baker noted that he disagrees with every objection presented by the neighbors. Councilmember Baker noted that in his opinion Mr. Chen's house would not be out of character in the Versailles neighborhood. Councilmember Baker noted that he has visited that neighborhood and cannot find any consistencies amongst the existing houses in design, color, height, or design. Councilmember Baker noted that several of the issues that came before the City Council should have been resolved at the Planning Commission. City Council Minutes $ November 7, 2001 CONSENT CALENDAR lA. APPROVE COUNCIL MEETING MINUTES REGULAR MEETING -SEPTEMBER 5, 2001 REGULAR MEETING -SEPTEMBER 19, 2001 STUDY SESSION -OCTOBER 9, 2001 STAFF RECOMMENDATION: Approve minutes. Councilmember Bogosian requested that the minutes of September 19, 2001 be pulled from the Consent Calendar. Councilmember requested that on page 9, 12~h paragraph. The word "uneducated" should be replaced with "not sufficiently informed". Councilmember Waltonsmith noted that on page 1Q 6`h paragraph "Sacramento" should be replaced with "Oakland". BOGOSIAN/WALTONSMITH MOVED TO APPROVE THE MINUTES OF SEPTEMBER 19.2001 AS AMENDED. MOTION PASSED 4-1 WITH STREIT ABSENT. BAKER/BOGOSIAN MOVED TO APPROVE THE MINUTES OF OCTOBER 9, 2001. MOTION PASSED 4-1 WITH STREIT ABSENT. The minutes of September 5, 2001 will be agendize on the December 5, 2001 agenda. Councilmember Waltonsmith and Councilmember Baker were absent at that meeting and would have to abstain from voting, so it would be a 2-0-2-1 vote. Vice Mayor Streit needs to be present in order for the minutes to be approved. Mayor Mehaffey suggested that each set of City Council minutes be a separate item on the agenda for approval. 1B. REVIEW OF CHECK REGISTER STAFF RECOMMENDATION: Approve check register. WALTONSMITHBOGOSIANMQVED TO APPROVE CHECK REGISTER. MOTION PASSED 4-1 WITH STREIT ABSENT. 1C. FISCAL YEAR ENDED JUNE 30, 2001- COMPREHENSIVE ANNUAL FINANCIAL REPORT STAFF RECOMMENDATION: Accept report. City Council Minutes 9 November 7, 2001 WALTONSMITHBOGOSIANMQVED TO ACCEPT THE FISCAL YEAR ENDED JUNE 30, 2001- COMPREHENSIVE ANNUAL FINANCIAL REPORT. MOTION PASSED 4-1 WITH STREIT ABSENT. 1D. REVIEW PLANNING COMMISSION ACTION MINUTES REGULAR MEETING -OCTOBER 24, 2001 STAFF RECOMMENDATION: Note and file. WALTONSMITHBOGOSIANMQVED TO NOTE AND FILE PLANNING ACTION MINUTES. MOTION PASSED 4-1 WITH STREIT ABSENT. lE. CONGRESS SPRINGS PARK -EXTENSION OF SAFETY NETTING STAFF RECOMMENDATION: Authorize execution of agreement and approve change order. WALTONSMITHBOGOSIANMQVED TO APPROVE CONSTRUCTION PROPOSAL FROM ACTION NETTING, INC. IN THE AMOUNT OF $19,850.00 TO EXTEND THE SAFETY NETTING AT CONGRESS SPRINGS PARK AND APPROVE AUTHORIZATION OF PROFESSIONAL SERVICES AGREEMENT. MOTION PASSED 4-1 WITH STREIT ABSENT. 1F. FINAL MAP APPROVAL FOR ELEVEN LOTS LOCATED AT 14800 BOHLMAN ROAD STAFF RECOMMENDATION: Adopt resolution granting final map approval and authorization to Mayor to execute the Subdivision Improvement Agreement. TITLE OF RESOLUTION: SD-99-003 RESOLUTION OF THE CITY COUNCIL APPROVING THE FINAL MAP OF SD-99-003 14800 BOHLMAN ROAD Councilmember Bogosian requested that Item 1 F be pulled from the Consent Calendar. Councilmember Bogosian stated that he has to recuse himself from participating in the discussions on this item due to the fact he received a Public Hearing Notice at his residence. BAKER/WALTONSMITH MOVED TO ADOPT RESOLUTION SD-99-003 GRANTING FINAL MAP APPROVAL. MOTION PASSED 3-1-1 WITH STREIT ABSENT AND BOGOSIAN ABSTAINING. City Council Minutes 1 ~ November 7, 2001 BAKER/WALTOIVSMITH MOVED TO AUTHORIZE THE EXECUTION OF THE SUBDIVISION IMPROVEMENT AGREEMENT. MOTION PASSED 3-1-1 WITH STREIT ABSENT AND BOGOSIAN ABSTAINING. OLD BUSINESS AUTHORIZATION TO CITY MANAGER TO EXECUTE AGREEMENT WITH SANTA CLARA COUNTY -PROPERTY TAX SETTLEMENT STAFF RECOMMENDATION: Authorize execution of agreement. Mayor Mehaffey removed Item 5 from the agenda and directed staff to agendize it for the meeting of December 5, 2001. At 8:20 p.m. Mayor Mehaffey announced that the City Council would take a ten minute break Mayor Mehaffey reconvened the meeting at 8:30 p.m. NEW BUSINESS 6. RELEASE OF DEFERRED IMPROVEMENT AGREEMENT BETWEEN THE CITY OF SARATOGA AND THE RECTOR, WARDENS, AND VESTRYMAN OF ST. ANDREW'S PARISH STAFF RECOMMENDATION: Adopt resolution. TITLE OF RESOLUTION: 01-080 RESOLUTION OF THE CITY COUNCIL OF SATISFACTION AND RELEASE OF DEFERRED IMPROVEMENT AGREEMENT John Cherbone, Public Works Director, presented staff report. Director Cherbone explained that the City has been requested by the owners of St. Andrews Church and School to release the "Deferred Improvements Agreement" that was recorded in 1983. This agreement was recorded as a condition of Use Permit UP-530. Per the agreement the owner agreed to construct the following off-site improvements: street grading, base and paving, curb and gutter, electroliers, and underground conduit with wiring and pull boxes. Director Cherbone noted that staff has reviewed the agreement and conducted a site visit. All improvements required per the agreement have been completed and accepted by the City. City Council Minutes 11 November 7, 2001 BAKERBOGOSIAN MOVED TO ADOPT RESOLUTION OF SATISFACTION OF DEFERRED IMPROVEMENT AGREEMENT WITH ST. ANDREWS PARISH. MOTION PASSED 4-0-1 WITH STREIT ABSENT. NORTON ROAD FIRE ACCESS STAFF RECOMMENDATION: Accept report and direct staff accordingly. John Cherbone, Public Works Director, presented staff report Director Cherbone noted that at the April 18, City Council meeting, Beverly Phipps, who lives at 15270 Norton Road, expressed his concerns regarding the need for additional emergency fire access in the Bohlman Road hillside area. Mr. Phipps suggested constructing a fire access road, which would connect Norton Road to the access road presently being constructed for Villa Montalvo's artist residency studios. The proposed connection would allow emergency access from Norton Road through Montalvo and ultimately to Piedmont Road. Director Cherbone explained that staff has been assisting Mr. Phipps on this issue, and in June a meeting was facilitated with Villa Montalvo and interested hillside residents. Villa Montalvo was receptive to the emergency access proposal with the caveat that the unimproved Wildcat Road Right-of--Way be improved. Villa Montalvo would like to use Wildcat as a second egress during specific times of the year to facilitate their traffic circulation. They believe that in an emergency their existing egress would be overly impacted if additional vehicles were introduced without the construction of a secondary egress. Director Cherbone noted that in order to gage interest for the emergency access road, Mr. Phipps mailed approximately 1001etters of interest encompassing properties that were believed would most directly benefit from the road. The City received responses from 32 properties with 30 in favor and 2 against the proposal. Director Cherbone noted that the construction costs would be approximately $75,000 to $100,000 for the upper road and approximately $400,000 to $700,000 for Wildcat Road. Director Cherbone stated that there are three available options to fund this kind of project 1) Direct funding from the interested property owners 2) Assessment District encompassing benefited properties 3) City Funding. Beverly Phipps, 15270 Norton Road, refemng to the Oakland Hills fire. Mr. Phipps expressed his concern that the same tragic event could happen in his neighborhood. Mr. Phipps explained that Bohlman Road is very steep and narrow and the vegetation is heavy. Mr. Phipps complimented City staff. Ed Ferrell, 20877 I~ittridge Road, stated that in an event of a fire it is impossible for two fire engines to get up Bohlman Road while residents are trying to get out of the neighborhood. City Council Minutes 12 November 7, 2001 Councilmember Bogosian requested that a time be arranged for the City Council to walk the proposed route. Councilmember Baker concurred with Councilmember Bogosian that the Council should walk the roads in that area. Councilmember Baker noted he supports the road through Villa Montalvo. Councilmember Baker also noted that he would like to direct staff to move forward with discussions with the Board of Trustees of Villa Montalvo. Mayor Mehaffey noted that he agrees with Villa Montalvo's request to use Wildcat Road as an emergency road. In an event of an emergency they would have a lot of people to get out. Councilmember Waltonsmith noted she though Villa Montalvo stated they want to use Wildcat Road all of the time, not just in an emergency. Director Cherbone explained that on many occasions Villa Montalvo have expressed their desire to use Wildcat Road whenever needed. Councilmember Baker noted an emergency cannot be predicted and he does not want to be on a Council that did not take the necessary steps to protect the hillsides. Councilmember Baker stated this project should move forward with diligence and speed. Mayor Mehaffey suggested that two Councilmembers form a subcommittee to investigate the proposal and meet with Villa Montalvo. Councilmember Waltonsmith noted that she supports a subcommittee. BAKER/BOGOSIAN MOVED TO APPOINT COUNCILMEMBER BAKER AND COUNCILMEMBER BOGOSIAN TO THE SUBCOMMITTEE FOR THE NORTON ROAD FIRE ACCESS. MOTION PASSED 3-0-1 WITH STREIT ABSENT. CIVIC CENTER TRAFFIC AND PARKING CONCERNS STAFF RECOMMENDATION: Accept report and direct staff accordingly. Joan Pisani, Recreation Director, presented staff report. Director Pisani explained that with the large number of people participating in programs offered by the Community and Senior Centers, the constant flow of traffic to the Post Office and the increase in the student population at Redwood Middle School, there is increased traffic and parking congestion around the Civic Center. There is a steady flow of traffic up and down Allendale Avenue all day and at certain times it is very congested. City Council Minutes 13 November 7, 2001 Director Pisani described some traffic and parking issues in regards to the Post Office and Redwood Middle School Employees. Both groups park their cars in spaces around the Community Center. As the spaces for City sponsored programs became limited, the Postmaster and the Principal of Redwood School were contacted to discuss the problem. Both stated that onsite parking is available for their employees. In August a campaign was mounted to inform employees from the post office and the school to not use Civic Center parking lots. Director Pisani explained that another factor in the traffic and parking problem at Civic Center is the Redwood Middle School drop off and pick up. This year more parents of Redwood School students are using Allendale Avenue for a drop off and pick up location. Recently a morning count was taken and within a 20- minute period 106 cars passed the Community Center to drop students off in the area in fort of the Corporation Yard. It has been reported by many City employees that some days it is impossible to get out of the Corporation Yard because of all the traffic. Besides the Allendale Avenue area near the Corp yard, many parents decide to not get to close to Redwood School so they pull into the City hall parking lots to drop off their students. The Redwood afternoon pickup has the biggest impact on programs at the Senior and Community Centers. Director Pisani noted that Christopher Farmer, Principal of Redwood Middle School, has been very receptive to working with City staff to correct the problem. Director Pisani explained that Mr. Farmer has committed to sending school staff to the City parking lots in the afternoon to talk to parents and inform them that they are not to pick up or wait in city lots. He has also informed the students hanging out in and by the Community Center that they will have to move across the street and wait on school property until their parents pick them up. Mr. Farmer feels that he has no control over the use of Allendale Avenue, but he will encourage parents to use the turnaround in front of the school. Mr. Farmer will also reinforce all of this information in the next parent Newsletter. Stephanie Petrossi, 14688 Stoneridge Drive, noted that she is the SUSD Board President. Mrs. Petrossi noted that the Board is aware of the parking and traffic problems. Mrs. Petrossi noted that another member of the Board, John Waite, ahs been an active participant of the Saratoga School Safety Task Force. Mrs. Petrossi noted that they are very open and interested in helping find solutions to these problems. Referring to the Joint meeting last year between the SUSD and the City Council, Mrs. Petrossi reminded the Council of the pilot-bussing program they were starting. Unfortunately, the cost to parents would be $1000 per school year, which explains why only five families signed up for the program. Mrs. Petrossi explained that fortunately the company the district contracted allowed them to break the contract without penalty. Councilmember Baker asked how the car-pooling program was going Mrs. Petrossi noted that the car-pooling program is not going as good as they expected it to go. City Council Minutes 14 November 7, 2001 Councilmember Waltonsmith suggested an elevated crosswalk over Allendale Avenue from West Valley College to Redwood Middle School. Brigitte Ballingall, Public Safety Commissioner, 13573 Ronnie Way, noted that the school-bussing program is not going to happen without a bond or a parcel tax. Commissioner Ballingall noted that more parents are aware of the fact they have been impacting City Hall and will try and utilize the back parking lot of Redwood Middle School. Commissioner Ballingall noted that the School Safety Task Force has had discussions about the possibility of staggering the start times with the two private schools on Saratoga Avenue and Redwood Middle School. Commissioner Ballingall suggested the possibility of rewarding carpoolers. Mayor Mehaffey asked Commissioner Ballingall why the increase in traffic. Commissioner Ballingall noted that the increase in traffic is due to the growing population of students. Councilmember Bogosian personally thanked Commissioner Ballingall for her dedication and motivation to finding solutions to the traffic caused by the schools. Councilmember Bogosian also thanked Commissioner Ballingall on the knowledge she has gained and has passed on to Council and staff. Commissioner Ballingall thanked the Council for their continued support. Madeline Morrow, 13660 Via Rancho Drive, noted that she is a Redwood Middle School parent and has been carpooling ever since she moved to Saratoga. Mrs. Morrow noted that she is a strong advocate for walking and biking to school but unfortunately parents are fearful. Mrs. Morrow agrees with Commissioner Ballingall that carpoolers should be rewarded in some way. Mrs. Morrow noted that Saratoga does not have pedestrian friendly streets. Mayor Mehaffey noted that there are two problems, traffic and parking. Mayor Mehaffey noted he likes the idea of working with West Valley College perhaps use their parking lots as a staging area for a bussing program. Mayor Mehaffey suggested more crossing guards at the corner of Allendale and Fruitvale Avenue. Mayor Mehaffey noted that the cost of bussing is too expensive and alternative means of funding the program should be investigated. Councilmember Bogosian noted he would like to try the alternatives Director Pisani proposed before sending the Sheriff to monitor the traffic. Councilmember Baker noted that he is going to explore other school districts in the area and see if they have the same problems. Councilmember Bogosai requested that the Council revisit this issue on a future date. City Council Minutes 1$ November 7, 2001 Responding to Councilmember Bogosian's request, Commissioner Ballingall noted that a recent conversation with Vice Mayor Streit, he told her that a joint meeting with all the schools was scheduled in February. Mayor Mehaffey thanked everyone for their comments on this issue. 9. VILLAGE PARKING STUDY RESULTS STAFF RECOMMENDATION: Accept report and direct staff accordingly. Danielle Surdin, Economic Development Coordinator, presented staff report. Coordinator Surdin explained that a lack of adequate parking in the Village has long been a topic of discussion within the Village business community. Recently the Saratoga Business Development Committee raised the issue as part of economic development discussions. To determine whether the lack of adequate parking was a reality or a perception, staff hired Fehr & Peers Inc. to gather analytical data and draw conclusions about parking availability in the Village. Coordinator Surdin noted that unfortunately Fehr & Peers were unable to conduct the study until after the September 11th attacks and those events most likely skewed the data to some degree. Many business owners have reported some decrease in revenue since the event. Coordinator Surdin briefly explained the study conclusions: Saturday • Lots 1 & 4 fill first • Lot 2 gets busy mid-afternoon and steadily fills up by 10 p.m. • Lot 3 is least utilized; there are spaces available all day Wednesday • Lots 1 & 4 peak during lunch and dinner • Lot 2 peaks at lunch and on this particular day also had a spike at 5 p.m. • Lot 3 fills first in the morning between 9 a.m. and then drops off Coordinator Surdin noted that on street parking demand remains constant regardless of day of the week with the exception of mid-day hours (roughly 2 p.m. to 5 p.m.) - on Saturday, more parkers use on-street spaces. Coordinator Surdin noted that the perception of inadequacy can be addressed with parking management strategies including improved signage to alert drivers of parking lots (especially Lot 3); incentives such as no time limit spaces in areas farther from destinations to encourage business owners and employees to park in less used spaces; better enforcement of time limits on the premium spaces nearest businesses; development of a parking brochure that highlights all parking areas for distribution by businesses to their customers; broadcasting of parking information over the TIS radio system. City Council Minutes 16 November 7, 2001 Coordinator Surdin noted that parking management strategies are fairly low cost and could be covered by the Economic Development budget. Councilmember Bogosian noted he likes the idea of advertising open parking on the radio. City Manager Anderson noted that staff is offering that next summer the City perform another parking survey. Councilmember Bogosain noted that Parking Lot #3 -down the bank of the creek- is full of litter. Responding to Councilmember Bogosian's statement, City Manager Anderson noted that San Jose Water Company owns that particular piece of property and will contact them immediately. Councilmember Waltonsmith noted that she supports improving the parking signs throughout the Village. Councilmember Baker noted that the Town of Los Gatos has a parking program for the neighborhoods around the downtown area, which prohibits anyone to park there except residents on those particular streets. Coordinator Surdin noted that the residential community and the business owners would probably support some type of permit parking. Mayor Mehaffey stated that sometimes it is hard to get out on to Big Basin Road from 4`h Street. Mayor Mehaffey noted that a delivery truck is constantly parked in the red zone on the corner, which prohibits you from seeing if it is clear to turn. Councilmember Baker noted that he does not support any type of paid parking in Saratoga. Councilmember Baker suggested that business owners and employees be encouraged to park in less convenient parking areas so the more convenient spots could be left for customers and implement a parking program. Consensus of the City Council to direct staff to implement the following in the Village to help with the parking problems: • Improve parking signs • Parking permits for business owners and employees • Announcements on the TIS radio system 10. OPTIONS FOR CITY LEGAL ASSISTANCE STAFF RECOMMENDATION: Accept report and direct staff accordingly. Dave Anderson, City Manager, presented staff report. City Council Minutes 17 November 7, 2001 City Manager Anderson explained that the City currently contracts for all legal and litigation services and typically spends approximately $300,000 each year. At a recent Council meeting City Council requested staff investigate hiring a full time City Attorney and report back to the Council. City Manager Anderson noted that staff conducted a salary survey for Assistant City Attorney and City Attorney positions in nearby cities. City Manager Anderson briefly explained the salary survey results concluding that if the City created a staff position it would cost about the same as is currently spent on contract services. Mayor Mehaffey noted that he requested that this item be placed on the agenda because of some recent comments made in regards to some planning issues that might have been avoided if the City had a full time attorney. Mayor Mehaffey noted he wanted the Council to be aware of all options available to the City. Mayor Mehaffey noted that since the City now has a competent Community Development Director he feels that such problems in the Planning Department will be avoided in the :future. Mayor Mehaffey stated that he is completely satisfied with the City's current legal representation provided by Attorney Taylor and Attorney Wittwer. Councilmember Bogosian stated that he is also very satisfied with the services provided by Attorney Taylor. Consensus of the City Council to continue to contract legal services. l a. APPOINTMENT AND CONFIRMATION OF DEPARTMENT HEADS STAFF RECOMMENDATION: Adopt resolutions. TITLE OF RESOLUTION: 01-075 RESOLUTION OF THE CITY OF SARATOGA CONFIRMING THE APPOINTMENT OF JESSE BALOCA, ADMINISTRATIVE SERVICES DIRECTOR TITLE OF RESOLUTION: 01-076 RESOLUTION OF THE CITY OF SARATOGA CONFIRMING THE APPOINTMENT OF JOHN CHERBONE, PUBLIC WORKS DIRECTOR TITLE OF RESOLUTION: 01-077 RESOLUTION OF THE CITY OF SARATOGA CONFIRMING THE APPOINTMENT OF JOAN PISANI, RECREATION DIRECTOR City Council Minutes 1$ November 7, 2001 TITLE OF RESOLUTION: 01-078 RESOLUTION OF THE CITY OF SARATOGA CONFIRMING THE APPOINTMENT OF LORIE TINFOW, ASSISTANT CITY MANAGER TITLE OF RESOLUTION: 01-079 RESOLUTION OF THE CITY OF SARATOGA CONFIRMING THE APPOINTMENT OF TOM SULLIVAN, COMMUNITY DEVELOPMENT DIRECTOR City Manager Anderson reported that while reviewing the CAFR he discovered that the Municipal Code section 2-20.050 requires City Council confirmation of City Manager and appointment of department head level positions. Given the language in the code the Council needs to take formal action on the confirmation of each department head upon appointment by the City Manager. BAKER/WALTONSMITH MOVED TO APPROVE RESOLUTIONS OF APPOINTMENT OF JESSE BALOCA. JOAN PISANI ,JOHN CHERBONE, TOM SULLIVAN , AND LORIE TINFOW. MOTION PASSED 4-0-1 WITH STREIT ABSENT. COMMISSION ASSIGNMENT REPORTS Mayor Mehaffey reported that the Finance Commission met Monday night and now has five new Commissioners. Mayor Mehaffey noted that they discussed the CAFR. Councilmember Waltonsmith had no reportable information. Councilmember Baker had no reportable information. Councilmember Bogosian noted that the Library Expansion Committee met and reported that after the City of Saratoga requested that the County Library put buying furniture on hold until after Phase II bids are in they have retracted their commitment to provide the funds for the moving costs. Councilmember Bogosian requested that staff investigate what happened in Los Altos when they renovated their library, specifically what type of agreement did they have with the County. City Manager Anderson noted that he would follow up on his request and report back at a future time. CITY COUNCIL ITEMS Referring to a letter sent to Council by Teri Baron/Trails Representative, Councilmember Waltonsmith noted that Mrs. Baron indicated that the Chadwick trail segment has been btrilt over. City Manager Anderson noted he would investigate Ms. Baron's comments and report back at a future time. City Council Minutes 19 November 7, 2001 Mayor Mehaffey requested an update on the Saratoga Creek Settlement Agreement. City Manager Anderson noted that an update on the Creek Settlement would be agendized a future agenda. OTHER None CITY MANAGER'S REPORT City Manager Anderson noted that Doug Sporleder, Chief/SCC Fire Department, recently announced his retirement. Chief Sporleder's last day is November 29, 2001. ?ADJOURNMENT Mayor Mehaffey adjourned the meeting at 10:20 p.m. _.. e~pecifiall _ bmitted, ,:^ Teen B er, CMC ~- City Clerk City Council Minutes 2Q November 7, 2001