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City Council Resolution 2116
RESOLUTION NO. 2116 RESOLUTION AUTHORIZING THE DESTRUCTION OF CERTAIN CITY RECORDS OF THE CITY OF SARATOGA WHEREAS, Government Code Section 34090 et. seq. authorizes City Department Heads to destroy certain records, documents, instruments, books or paper after the same are no longer required with the approval of the Legislative Body by Resolution and the written consent of the City Attorney; NOW, THEREFORE BE IT RESOLVED by the City Council of the City of Saratoga that it does hereby authorize the Heads of City Departments specified in Exhibit "A" to destroy those certain records, documents, instruments, books or paper under their charge as described in said Exhibit "A". PASSED AND ADOPTED this 18th day o~ January, 198 4,by the following vote: AYES: Councilraenhers Callon, Clevenger, Fanelli, Mallory, and Mayor Moyles NO: None ABSENT: None Mayor ATTE ST: Resolution CO~4UNITY DEVELOPMENT 1 of 5 Exhibit"A" Approved Date: [ L Departn~ent Head Date: City Attorney Prepared by: N. 3. Hislop, S. BigMow Box # Inclusive Dates Description 39 1956-68 Plan. Coo. Applicatons/Letters of Resig., related correspondence ]9 " 1966 Economic Development Reports 39 1965-69 Economic Opportunities Coomission 59 1965 Copies, Mayor'$ Proclamations ]9 1965-67 Management C~ittee Memos/Recommendations (originals) 39 1963-67 Planning Coomittee Memos 39 1957-61 Agricultural Land Pres. Cte. Cotreap., Newsclippings 51 1974-75 Zoning Enforcement Correspondence 51 197~-77 Code Enforeement, Various 51 1971-74 Abandoned Vehicle Correspondence 71 1978 Chron Files 71 197& Human Services Needs Assessments (Bay Area) 71 1977 County HCBDG Program Performance Report 71 1978-80 County HCD Advisory Canmittee Minutes/Agendas 71 1975-79 Copies (Xerox) HCD Program Regulations 78 1976 LAFCD Cotreap., Meeting Notices, Questionaires 78 1976-79 General Correspondence 78 1975-76 Staff Memos re P,C. meetlngs 78 1969-70 Planned Community Zoning: Draft letters, brochures, related correspondence 78 1973 Proposed Landscaping/Fencing Policy for Planned Communities 78 1970-75 LAFCO Meeting notices, Bay Area Cities applications 79 1973-76 CEQA Guidelines, draft Resol., related documents, litigation study 79 1976 Sanborn-Skyline Park draft EIR, correspondence 79 1969-74 Comparative Fee Studies 79 1975 Copy, Hillslde Study, related correspondence 79 1975-76 Department budget Work papers 79 196~-79 Duplicate Purchase Orders 79 1969/77 Tree Removal Permits 79 1975 ' Censultant RFP'$ for developing Planned Dev.Ord., model Ord. 79 1961-73 Parks & Ree: Correspondence, Hap Copies, Xerox of Saratoga Study 80 196]-77 County Reportson Recorded Subdivisions 80 1975-78 Street Names: Cotreap. re proposed changes 80 1968-70 Census: Bulletins, County reports 80 1978-80 Chron. Flles 1 of 28 COMMUNITY DEVELOPMENT 2 of 5 Resolution tI Date: [ ~ ~ Department Head Date: C~ty Attorney Prepared by: N. 3. H~slop, S. B~gelow Box # Inclusive Dates Description 81 1979-80 Tree Removal Permits 81 1977-78 Completed Resident Response Cards 81 1973-79 CEQA Guidelines, Bulletins, Info. 81 1969-73 Civic Center Sign Correspondence 81 1969 Sign Census (uncompleted), N~wsletter, Artwork 81 1974-77 EID Commission Agendas 82 1976 Solid Waste Management Correspondence 82 1966-67 Rat. Housing: Quest., Minute copies, draft Ord., related correspondence 82 1970 Drug Drop In Center 82 1973 Co. Land Development Proposals, Withdrawn Agenda items 82 1975-80 Duplicate Purchase Orders 82 1965-75 Litigation--Court Order copies 82 1978 Tree Removal Permits 82 1974 Hemo Proposed Cte for Study of Apt. re-zoning 82 1970 Petition/Corresp. re Ham Radio To~er Construction 82 1970 Ham Radio Correspondence 82 1968-74 Code Enforcement Case files 82 1970 Zoning Codification Proposals 82 1969 Madel Small Animal Ordinances 83 1961-73 Open Space Land Haterio1 83 1969-75 Other Cities Planning, County Newsletters 83 1968-7Q Golf Course Study Correspondence 83 1971 Institutional Uses Study Correspondence 83 1974 Swimming Pool Study Correspondence 83 1971 Transmission Lines Corresp.(Monte Vista-Metcalf) 83 1971 Older Ranch Sphere of Influence Slope Density Calcs. 83 1961-69 Hodel Reso's for Design/Arch. Review Committea 83 1975-76 Department Time Sheets 83 1962-69 COrrespondence re Trailers 2 of 28 COMMUNITY DEVEL_OPMENT 3 of S Resolution # ECOR Exhibit "A" Department Head Date: City Attorney Prepared by: N. 3. Hislop, S. Bigslow Box #, Inclusive Dates Description 8] 1972 General Plan/Zoning Consistency Correspondence 8] 1972 General Plan/City Zoning Ord. & Amendments 98 1977. Solar Energy Vendor Files 98 1979-80 Sheep Ois~ount Program Correspondence 98 1977-B0 ]12 Loan Program cotreap., reports, work papers 98 1975-77 ASAG Clearin~ouse Reports 98 1979-80 Housing Rehab. Schedules 98 1977 Cupertino Rehsb. Case Study 98 1976 Other City's prored., Resol. re formation of Human Services Commission 98 1976-T~ Surveys regarding ceraputer/EP resources 98 1975 Grant Procedures re applications 98 1975-8~ County Ccmncil on Aging Budget Sum., Notices, Hinutes, info 98 1977-80 S.C. Valley Emp.Trng., job req. for student workers/Supervisors 98 1977-80 S.C. Valley [mp.Trng., work papers ce summer employment program 98 1975-79 County info & referral, information brochures 98 1980 Ceunty claim For IDA funding - 08 1975-79 E.S.O. Partnership Prog., documents 98 ~ Hodel "No Smoking" ordinances 98 xx Workshops/lraining Workshop 98 1978-79 HCD Council Cte Hee. Am., Repts.; workpapers, Hinute copies, correspondence 99 1975-79 Housing Rehab. General Info ..'-.--99 1977 County Housing Conservation Program correspondence 99 1975-77 HCDA Staff Cte Reports~ ~ockpapers, cotreap. re HCD 99 xx Survey of Housing Conditions (original graphs) 99 1974-78 Senior Housing Cotreap., reports, workpapers 99 1975 Senior Housing Task Force field trip info., broth., workpapers 3 of 28 Resolution # COHMUNITY DEVELOPMENT 4 of S CORDS*-' Approved Date: )U{~{~% Department Head Date: City Attorney Prepared by: N.J. Hislop, S. Bigelow Box # Inclusive Dates Description ' ~ 1979 City Housing & Rehab Prog., copies or project Files ~)9 1978 Senior Center Needs Assess. Proj., draft copy of reports, memos, corresp. 99 1972 Rejected Bide: quito-Allendale Traffic Signal 99 1972 Rejected Bids: Glenbray Drive Street Improvements 10) 1971-78 LAFCO Cotrasp., reports, Minutes, meeting notices 10) 1972-75 Landscaping Correspondence 11) 1972-74 General Plan Review: Consultant proposals, draft agreement, memos 11) 1967-70 Central Area study admin. cocresp., proposals 11) 1972-7) EIR bulletins, prop. legis., amendments, related correspondence 11} 1968-77 Urban Beautification: cotreap. re tree removals, landscaping 11) 1969-75 Saratoga Beautiful: prop. Com. formation, donatin ack.,letters 11) 1975-76 West Valley College Stadium Construction correspondence 11} 1974-75 Planning referral procedures 11} 1974 Older Ranch-coresp. re potential purchase by park district 11} 1972-76 Saratoga-Sunnyvale Rd. corresp. re development plans 113 1975 Social Needs Assessment Task Force: Bulletins, Agendas 11) 1975 Socail Needs Assessment Task Force: Reports, related corresp. 114 1975 Orlg. typed Subidivision Ord. (verbage only) 114 1958 Duplicate P.C. Minutes 114 1976 "Save Our Hills" Initiative: court orders, Reso., draft, workpapers 114 1972-7) S.C. Flood Canfro1 Dist., prelim. EIR, cotrasp. 114 1972-7) S.C. Flood Control Diet., map re Calabasaa Creek debris 114 1971 Requirements for fireworks stand 114 1976 Security Pacific Bank.working notes 114 1977 )rd St. Planters: landscaping corresp., draft agree., workpapers 114 1976-77 Village Transit Alt., memos, workpapers, draft survey results 114 1964-7) State Office of Planning: Legislative bulletins, quest., corresp. 114 1966-71 PlsnningAdmin. corresp. 114 1977-78 Chron Film 114 1968 ' County Health Dept corresp. re animals IIS' 1968-7) Housing: brochures, bulletins, Workpapers, corresp.re HCD funding 115 1976 Historical Park: invoices, cotrasp. re impvmbs., cash est., rej.bids 115 xx Urban Design - vendor catalogs 115 xx Work Hours: Studies, repts., broch., memos, workpapers re flex.work hours 4 of 28 Resolution # COMMUNITY DEVELOPMENT 5 of 5 Exhibit "A" on:INA .C Date: .. 1 ~ .( ~ ~ ..... '~ Department Head Da~e: City Attorney Prepared by: N. 3. Hislop, 5. Bigclew Box/~ Inclusive Dates Description 115 197]-75 Copies of various procedures 115 1975-76 Planning Activity Reports 115 1975 Hillside 9raphies: draft ordinances, art work 116 1956-72 Applications/Agreements for temp. subdivision sign permits 117 1974-76 Applications/Agreements for temp. subdivision sign permits 117 1974-7& Handouts,PAD #2-(extra copies actwork, emerg. plan.~ ]rd St. Impv. 117 1974-76 Extra copies specs West Valley Bleachers, Prelim. Plan Transit 72 · 117 1974-76 Background papers S.C. Co. Future Width Line Study 117 1978-79 ABAG: Reports, Heating Notices 117 1976-77 Black Mtn. Conservation Dist. correspondence 117 1975-77 The Cottage Site: Corresp. re development potential 117 1967-76 Code Violations: Costs Property 117 1968-74 Correspondence re to proposed trails 5 of 28 ADMINISTIL~kTION, 1 of 10 Resolution # CITY OF SARATOGA -"INACTIVE RECORD~ =" Exhibit "A" Approved for DestrucTion: Date: Department Head Date: City Attorney Prepared by: N. 3. Hislop, S. Bige]ow Box # Inclusive Dates Description 1961-66 Staff, Committee report copies 197)-75 General Correspondence 1973-77 ABAG Newsletters 1973-75 Criminal Justice Board 1976 County Transportation Commission 1978-80 LOCC Legislative Bulletins 1975-77 County Ad Hoe Transportation Advisory Cte. 197~-78 County PPC Agendas, Minutes, newsletters 1967-77 LOCC Newsletters 19&9-74 S.C. Valley Water Dist. Correspondence 1974 County Juvenile Information System announcements 1971 LEAA Study Proposal for Nest Valley Police Services 1974-78 Rotary Club Correspondence 1976 Garbage Rate increase staff reports, data 1977 Planning Commission applications 1976 Parks & Rec. Commission applications 1976 Youth Service Bureau C01mission applications 1976 Open Space Bond Cte. cotreap., Minute copies 1974 Elections: Nominations papers, Candidates Statements 1971-75 Police Services Contract drafts, work papers 1977-78 Bldg. Dept. reorganization correspondence 1962 County Gen. Plan'correspondence 1979 United Way correspondence xxxx Santa Clara City Procedures Manuals 1974-75 Claims ageinet City 1970-72 Administrative Direrrives 1976-77 Rejected bids, Library 197} Mayors Meeting correspondence 1971-75 Sheriff Contract correspondence, workpapers 1971-78 Central Flre Dist. correspondence, newsletters 1975 Traffic control correspondence 1976 City Manager memo copies 1976-77 ABAG correspondence, newsletters, brochures 1975 S.C. Valley Water Dist. correspondence 1975 Proposed legislation correspondence 1972-7~ 'Revenue Sharing bulletins, correspondence workpapers 197~-7~ 'Oept, quarterly Reports to C.M. 1971-73 Civil Defense reports, bulletins, correspondence 6 of 28 "~:'," ADMINISTRATION 2 of 10 Resolution # CITY OF SARATOGA --'INACTIVE RECOi~D~* '~ ' Exhibit "A" Approved for Destruction: Date: Department Head Date: City Attorney Prepared by: N. 3. Hislop, S. Bigclew Box # Inclusive Dates Description 9 1974 Business License Ordinance= Staff reports, models 9 1973-74 Garbage Rate increase, proposed: workpapers~ memos, coTreap. 9 1972-75 Traffic: memos, correspondence 9 1974 Emergency Fire Ordinance: drafts, correspondence 09 1969-72 S.3. Water Works: rate increase applications/reports 09 1971-75 Youth Cemnission correspondence 09 1973-75 Youth Commission correspondence, brochures, P.R. 10 1979-80 Budget workpapers~ Forms, instructions 13 1975-81 ~eed Abatement Files 13 1971 Proposed Bucknell Halkway correspondence 20 1972-74 Traffic Engineer correspondence 20 i97J-77 Bikeways= memos~ workpapers~ mapst correspondence 20 1978-79 Proposed State legislation correspondence 20 1974-75~ LOCC newsletters, Committee correspondence 20 1976-78 City HS~. Service Cte. Hinutes/Agendas 22 1972-78 Correspondence/Resolutions From cities 22 1974-75 ABAG Ne~sletters, bulletins 22 1973 Administrative correspondence 22 1973 IIHC Nsffsletters 22 1973 Nat. League of Cities correspondence 22 1971-76 County Library lease agreement drafts, correspondence "- ~ 22 1971-76 County Flood Control correspondence, bulletins 22 1975-81 EDP conversion correspondence, draft agreements 23 1974 LOEC bulletins 23 [ 1970-71 I Libraries= correspondence re Co. expansion 23 1968-70. Sheriff Contract services correspondence 23 1973-77 Energy conservation reports, correspondence 23 1970 Law Enforcement Services survey 23 1974-77 G~een Valley Disposal rats increase requests 24 1977 FPPC newsletters, bulletins, forms, correspondence 24 1968-71 Traffic correspondence, complainEa 24 1973 Fire Code= Ord. copies, correspondence 24 1968-70 Fire District= Co. Ord. copy, correspondence 24 1969-70 Central Fire Dist. correspondence, map -: 7 n+: ?g 'j"'::' Resolution # ADM I N I ST RAT I ON . .3_. _o f 10 Exhibit "A" CITY OF SARATOGA -'INACTIVE RECORDS Approved for Destruction: Date: Department Head Date: City Attorney Prepared by: N. 3. Hislop, S. Bigelow Box tt Inclusive Dates Description 24 1968-70 PG&E correspondence, PUC material 24 1970 Moran Park Development survey 24 1971 CABLE IV Service proposals 24 1964 W.V. College Bond Issue correspondence 24 1971 CAvil Defense correspondence, brochures 24 1963-64 Civil Defense correspondence, brochures 24 1959 Civil Defense Operations Plan, State; forms 28 1973 9.3. Water Works correspondence 28 1975-76 PUC orders, opinions 28 1971 Calif. C~ntract Cities Assn. correspondence 28 1978-79 Budget work papers 28 1978-B0 Solicitation Permit requests 28 1978-B0 Coda Enforcement correspondence 39 I 1957-66 { City Attorney; Correspondence 39 1966 Mayor - Correspondence 39 1967 City Hansget Directives (2) 39 1967-68 EOC "Operation Mainstream" - Corresp., Blank. Forms, Reports 39 1974-?? Revenue Sharing, Receipts, Bulletins, work papers, correspondence 39 1975-76 Com.Dev.Act: Co.'Cash Control Records, He. os, Regs.,correspondence 39 1975-77 Training Course Evaluation Forms 39 1976 M~nt.Employee Cte file to study varied working hours 39 1974-78 LOCC: Salary Benchmark Survey :]9 1977 Communications Training Evaluations :]9 1969-77 Education Training: CoTreap. re seminars & tuition reimbursement 39 1974-76. CETA: Reports, Workpapers, Regulations, Corresondence 43 1969-73 Public Work Projects Status Reports 43 1973 City Hgr. Memos 43 1968-71 Claims against City 43 1976 Weed Abatement File 43 1976 Traffic Control Device Study: Grant Project Status Reports 51 1975-78 Admin.Correspondence/Pe~os, Code Enforcement Officer 64 1967-68 Budget Quarterly Reports (recaps) 64 1971 Budget Quarterly Reports (recaps) 8 of 28 Resolution ADMINISTRATION ,.4 of 10 CITY OF SARATOGA -'INACTIVE RECORDS .... Exhibit "A" Approved for Destruction: Date: Department Head Date: City AttoFney Prepared by: N. 3. Hislop, S. Bigelow Box ~ Inclusive Dates Description 64 1970-71 Budget Work Papers 64 1971-72 Budget Work Papers 64 1972-73 Budget Work Papers 64 1973-74 Budget Work Papers 64 1971-72 Preliminary Budget 64 1972-73 Preliminary Budget 64 1973-74 Planning Dept. Budget Requests 64 1973-74 Public Works Dept. Budget Requests 64 1972-75 Warrant Lists &4 1980 City Attorney Recruitment (Confidential) &4 1980-81 City Attorney Recruitment (Confidential) 64 1975-76 HCDA Grant Application & Drafts 65 1965 Hmtalvo Assoe., Budget Estimates/Reports 65 1965-66 County Quarry Correspondence/Reports 65 1959-67 Claims Against City 65 1960-68 Claims Against City 65 1964-6~ Claims on Behalf of City 65 1962 Excise Tax Exemption - City (dup.) 65 1965 Inter-City Council Hut.Aid Cc~.,Repts.,Corresp,Order Forms,Surplus Prop. 65 1958-67 Civil Defense: Correspondence/Schools 65 1961-68 Civil Defense: Surplus Property Correspondence 65 1963-67 Civil Defense: School Plane for C.O. 65 1960-67 · Accident Report Sunnaries 65 1968 Green Valley Scavenger Co., Non-subscriber survey 65 xx Neighborhood Youth Corp., Forms, training, aids, procedures 65 1966-67 C.O.C. Agendas, Youth Corp.Correspondence, forms 65 1958 Firearms Regulation (copy) 65 1963-64 Park Site Acquisition Correspondence 65 1965-68. Council Chamber Use Requests/Agreements 65 1965 Saratoga Country Club Development Proposal 65 1962-67 General Correspondence 65 1965-67 Regional Planning Correspondence 65 1963-64 House Numbering: Cotreap. re County conformity 65 1963-67 Drainage Conplaints 65 1963-66 Street Light Requests 65 1962-63 Walkway Requests 65 1965 'School Crossing Guard Correspondence 65 1972-74 S.C.Co. Trans. Dist.,Hinutes,Agandas,Corresp. 9 of 28 ...... ADMINISTRATION Sof 1O Resolution CITY OF SARATOGA -'INACTIVE RECORDS"' Exhibit "A" Approved for Destruction: Date: Department Head Date: City Attorney Prepared by: N. 3. Hislop, S. BigMow Box t/ Inclusive Dates Description 65 1972-7q S.C.Co. Tzans.Dist.,197] Rag., Trans. Plan, Copy of Grant App, 66 1971-72 Board of Supervisors Agendas 66 1971 S.J. PUblic Solicitation Comm., Hinutes/Agendas 66 1970-7~ S.C.Valley Flood Cont.& Water Oist.,Hin./Agenda/Repts./Correspondence 66 1970 County Library Commission Correspondence 66 1970 County Agencles - General Correspondence 66 1970 County Clty Hg~s., Aesoc. Meeting Notes 66 1970 Cupertino Sanitary District Minutes 66 1968-70 County Housing Authority Correspondence 66 1968-72 County Inter-City Council Heating Notices, Correspondence 66 1973-76 Claims Against City 66 1976/78/79 Planning Commission Applications 66 1978 Library Commission Applications 66 1974 City Council Applications for Vacancy Appointment 66 1980 City Council Applications for Vacancy Appointment 67 1963 Subdivision Bond Correspondence 67 1965 Subdivision Engineering: Fees to:ms 67 1965 Drainage Complaint - Wardell Road 67 1964-65 Drainage Complaint - Konena Ave. 67 1970 Bd. of Supervisors: Agendas, Cotreap. re Transit organ., Resol. (copies) 67 1963 Council Chamber Design Architect: administrative correspondence re selection 67 1965-66 Fruitvale School/Se~graves: Appraisal repts., coorasp. re property acquisition 67 1%2-67 County Library Com., Nominating City Rep. correspondence 67 1964 Street Access: Admin.Henos re Plan.Com.,/Council act re street access req. 67 1964 County Select Street System: Maps/Corresp. approv.Coun~y system 67 1967 County Transportston Corammission: Correspondence 67 1963-66 Plan Lines-Other Cities: Copies Ord., (cotreap. re street plan lines) 67 1966 8ig Basin Way: Correspondence re improvements 67 1964-66 Traffic Safety: Correspondence re safety measures for school ehlldren 67 1977-78 Salary Scale Com., Memos, completed quest., meeting notices, work papers 67 1972-7] Saratoga Youth Center: Budget ~ork Papers, Reports, Activity Notices 67 1971 Completed Surveys re Nelson property 67 1972-73 Park Dev., Moran & Wildwood, Inv., M~mos, work papers, related to subdivisi~ 67 1969-72 Landscaping: Correspondence 67 1968-72 Los Gs~os/Saratoga Ree.Olst., corresp.,draft agreements re prop. City contract 67 1970-71 'Parks Maintenance: Work Schedule Reports 67 1968-72 Parks Plan: Selection Com. Reports; Consultant Proposals Resolution # ADMINISTRATION 6 of 10 .... Exhibit "A" CITY OF SARATOGA -'INACTIVE RECORDS Approved for Destruction: Date: Department Head Date: City AtTorney Prepared by: N. 3. Histop, S. Bigelow Box tl Inclusive Dates Description 67 1967-68 Prlvate Streets: Correspondence 67 1967 Underground Util., Heno re Conference, Corresp.w/PUC re undergrounding 67 1968 Underground Oist.#l, draft Resol., work papers re subject 67 1966 Highway #85, Correspondence re sidewalk 67 1965 Farwell Ave.: Correspondence re request for quitclaim 67 1963 Via Colins: Letter re Storm Drain installation 67 1962-67 Street Name Changes: Recorded Resolution (copies) correspondence 67 1964 Saratoga Plan Line: Ordinance copy, maps - 67 1966-67 Highway 9, Corresp. re Designation.~ Scenic ~ighwey 67 1960-66 Census: State D~pt. of Finance'Annual Population Estimates 67 1959 Copies, City Zenina-Regulations 67 1976 ABAG: Draft Regional Housing Ele~ent 67 1971-72 Environ,Plan Com.:Agendas, corresp. re buslness items 67 1974-78 CommiEtee HeeLing Agendas, City Committees 68 1973-75 "R~mlnistrative Correspondence 68 1972-75 Administrative Memos 68 1970-75 Recycling: Correspondence re Recycling Center 70 1975-76 Dept. Goes & Objectives Quarterly Reports 70 1969-80 Business License Camplaints 70 1980 Measure "A" Cofmnittee Applications 70 1968-70 Parks & Roe Coranission Members, Biog.data, applications for employment 70 1975 Conmittee Appointment Correspondence 70 1967-72 Census: State Pdpulation Projection Reports, School Enrollment Est.Repts. 70 1967-72 Census: Bldg.Activity Summaries, cotreap, re proposed agreement, checklist 70 1960-75 Parks & Rec.Comm.Appl., Memos, old mbshp rosters, staff reports 70 1975 Staff Meeting Agesdes 70 1975 City Manager Memos 70 1971-76+ Code Enforement Officer Correspondence 70 1976-19 Intergov't. Empl.Relat.Service: Studies, Bay City Survey, related correspondence 70 1976-79 Intergov't. ErapI.Relat.Service: JPA Agreemnt proposals, drafts, workpapers 70 1969-74 Regional Planning, Resolution copies, correspondence 70 1969-76 Envir.Impact Rept., Copy City Resol., evaluation forms, brochures 70 1969-76 Envir. Impact Rept., info letters, general corresp. re EIR & Nag. Dec. 70 1972-73 Co. PIng. Policy Cam. draft objectives, eorresp. to Mayor 75 1974 County Trans.Cemnission, Hiniutes/Agendas 75 1974-75 LOCC Newsletters/Leg. Bulletins, correspondence 75 1971-72 Chamber Of Commerce Correspondence 11 of 28 "'<'--' Resolution # ADMINISTRATION ..7 of 10 CITY OF SARATOGA '-'INACTIVE RECORDS .... Exhibit "A" Approved for Destruction: Date: DeparTment Head Date: City Attorney Prepared by: N. 3. Hislop, S. Bigelow Box # Inclusive Dates Description 75 1974 ABAG: Meeting Announcements, Reports, co:respondence 75 1971-74 Advis.Comm.on Intergov't. Relations| newsletters~ reports 75 1972-74 Airport Land Use Cammission Hinutes 75 1968-75 Bay Area Pollution Control Newsletters/Reports 75 1975-74 Planning Policy Cte Minutes 75 1975-74 Ceunty Bd. of Supvs.; Announcements, Hinutes~ cotreap. re Co. planning 75 1970-75 Ceunty Agencies, Various HeeLing Announcements/Hinutes 75 1972-74 County City Mgrs., Assn. Hinutes/Agendas 76 1972 IPA Grant Questionsires/Procedures, Henagement Advisory Group 76 1972 IPA Newsletters, work papers, related correspondence 76 1975-7~ County Trans.Comm: Status Reports ce rapid transit project 76 1972-7~ CalTrans Correspondence 76 1968-72 Transport.Policy Committee Minutes 76 1973 Proposed State Legislation 76 1972-7~ County Communications System: Znfo, Reports on County-wide Emerg. Tel.System 76 1975-74 Inter-City Council HeeLing Announcements~ Hinutes 76 1968-73 HCD= Regulations, Program Circulars 76 1%7-7~ City Equipment Inventory' 76 1970-71 Corresp.~c/Hortieultural consultant 76 196~-70 Cmgress for Community Progress cocresp.~ questionaires 76 1972-75 Claims Against City 76 1970-75 Consultants Zetter8 of interest 76 196~ Museum: [xp. Cert~or InBurence~ Auth. to demolish house 76 1971-72 Planning Committee Hemos to Council 76 1971-72 Mgmt. Cte Agendss~ Memos to Council 76 1971 Policy Cte Memos to Council 76 1971-72 Pub.l~elrare Cte Memo8 To Council, Agendas 78 1976 EIR Consultant Firm Znrormstion~ Draft EIR forms 78 1975 Motorcycle Complaint8 78 1975-76 Sheriffs Dsily Activity Reports 78 1971-75 Police/Fire Consolidation Feeaibility Studies-other cities 78 196~-72 Underground Utilities: PUC Ordera~ Corresp.~ Dept. Reports 78 1969-72 Unde~g~oun~ Utilities: Copies City Regulstions 78 1975 P~oposed State tecJislstion 78 1~7~ Genral Correspondence 78 1972 Correspondence re Sen Felipe Water PEoject 10} 1~72-78 'Position Claeeirication Studies~ telsLed cocrespondence 1~} 1976-77 Psyroll Trenaacf-ion Report~ (print-outs) 12 of 28 ' ":: ADMINISTRATION 8 of. 10 Resolution tt CITY OF SARATOGA '-'INACTIVE RECORDS ""' Exhibit "A" Approved for Destruction: Date: Department Head Date: City Attorney Prepared by: N. 3. Hislop, S. Bigelow Box It Inclusive Dates Description 104 1973-75 8udget Work Papers 104 1975-78 Consultant letters of interest, Brochures 104 1974-77 Library Architect selection, cotreap., draft, workpapers, Xerox Agreemr. 104 1975-76 State Legislative P~oposals 104 1975-78 Proclamation Copies & requests 104 1976-77 Saratog 81ue Ribbon Cte Cotreap,background documents 104 1975-80 Library Correspondence 104 1975 Social Needs Assessment Task Force,bkgrnd study material 104 1978 County 3-yr. 8lock Grant Program Report (copy) lOa 1978 Block Grant Program Performance Report m City 104 1976-77 Traffic Accident Reports 104 1978-79 Proposed Legislation, LOCC Bulletins, 8ill Coplos 106 1974 State OES Correspondence 106 1075-78 State ATS Correspondence 106 1975 Senior Nutrition Program Correspondence 106 1975 State Relocation Guidelines 106 1974-76 ColTcans Correspondence 106 1578-79 HCDA Program Appl., background reorts 106 1972-79 Affirmative Action: Rag., other cities poegrams 106 1972-79 Affirmative Action: work papers, newsletters, booklets (2 files) 106 1974-78 Fringe Benefits,'Hemos, Reports 106 1978 Sick Leave Study (report) 106 1975-76 Summer Jobs Program, Requests, Correspondence 106 1975-77 Zntern/Aide Program Correspondence 106 1974-76 InterGov't. Employee Rela~. Service., cotreap, workpapers, mtg.notes 107 1974-78 S.C.Valley Empl.&Trng.81d, cotreap., notlces, reports, minutes, budget 107 1969-80 Expired Insurance Policies 107 1973-80 Insurance Corresp.,expired policies,workpapers, proposals 107 1976-79 Health Insurance Agreements, related correspondence 107 1978-79 Budget: Work papers, Memos 107 197~-76 Emp. Dental Plan: Expired insurance policies,memos,correspondence 107 1970-75 Nat. Flood Ins. Prog: reports, articles, brochures, memos, correspondence 107 1~70-75 Nat. Flood Ins. Prog: copy of flood hazard boundary map 108 1977 Rlsk Mgmt: correspondence and reports re proposal JPA 108 1971-76 ' Health Insurance: Expired insurance policies, related correspondence 108 1974-79 -Capital Improvement Program: Cotreap., repozts re proposed programs 109 197~-76 Chester Ave. Project correspondence Resolution # ADMINISTRATION 9 of 10 CITY OF SARATOGA ~-'INACTIVE RECORDS "' Exhibit "A" Approved for Destruction: Date: Department Head Date: City Attorney Prepared by: N. 3. Hislop, S. Bigelow Box # Inclusive Dates Description 109 1973-75 Community Center correspondence 109 1973-75 West Valley College: reports, memos, correspondence 109 1974-76 Bicentenisl Coenitee correspondence, reports, Coc~aittee Roster 109 i974-76 Fee Sched.: romp. graphs of fee structure, repts., forms, re1. material 109 1971-76 Nelson Park(proposed): quest., reports re proposed prop. acquistion 109 1973-76 Coeeunity Garden: workpapers, memos, reports re proposed garden 109 1968-74 Expressway Program I: Final Report, County correspondence 109 1974-75 Prospect Rd. Landscaping Maintenance correspondence 109 1971-7] Saratoga Ave. correspondence 109 1972-73 Dartan Way: corresp. re vacating 109 1971-74 CalTrans Correspondence 109 1974-76 FAU Program: County reports re proposed annual rev., meeting notices 109 1969-71 Swimming Pool correspondence 109 1973 Water Wells standards , 109 1970-71 Dance Permit Applications 109 1968-72 Fortune Telling License correspondence 109 1968-7~ Solicitation requests related correspondence 109 1971-76 Garbage & Refuse Disposal; reports, cotrasp. re cleanup 109 1971-76 Garbage & Refuse Disposal; recycling & related matter 109 1971-72 Garbage Contract workpapers, draft agreements 109 1971-72 Garbage Contract related reports & correspondence 109 1975-77 Sheriff Dept. Contract, reports & correspondence 109 1977-79 Sheriff Dept. C6~tract correspondence 110 1980-81 CH& ACH Chron files 110 1972-73 Mist. correspondence { 1971-76 Hensowners Assn. correpondence 1981-82 League Bulletins 110 1980 LOCC Revenue & Tax Cofnmittee meeting notes, reports [ 1979 LOCC Solar Energy Advisory meeting notes 1974-76 Complaints/Compliments 111 1968-69 Law Enforcement Quote Studlea, other eitles, City, related correspondence 111 1979-80 Sheriff Dept. Contract, related reports, drafts, correspondence 111 1977-80 Criminal Justice Agency currasp., meetin9 notices, reports 111 1975-76 Ordinance corresp., copies of County Ord. & proposed Ord. 111 1975-76 Youth Srvice Bureau correspondence 111 1977-80 Head Abatement Program correspondence 111 1977-78 Central Fire District Board Minutea 111 1971-76 County Fire Marshall reports, correspondence 14 of 28 .... Resolution tt ADMINISTRATION - 10 of 10 Exhibit "A" CITY OF SARATOGA '-' INACTIVE RECORDS Approved for Destruction: Date: Department Head Date: City Attorney Prepared by: N. 3. Hislop, S. Bigelow Box tt Inclusive Dates Description 111 197]-74 Telephone System Expansion, City Hall workpapers, related correspondence 111 1971-76 PG&E: PUC Notices, orders on rate increases 111 1976 Fire Services: reports, eorresp., draft ogremerits, workpapers 112 1975 Tri-City Forum 112 1976-77 ABAG 208 Plan Meeting Notes, Reports 112 1976 ABAG Sanate Clare County corridor study 112 1970-7~ Bay Conservation 112 1973 Cooperative Personnel Services correspondence 112 197a-75 County Agencies correspondence 112 197a-77 County Communications System Correspondence 112 1975 County Youth Commission 112 1973-7~ Environmental PL'otection Agency reports, correspondence 112 1973-75 County House Numbering Correap.m final report (1971) 112 1971-78 County Housing Authority corresp.m Reeo. copies, workpapers 112 1976 Inter City Councll correspondence 112 1973-77 IPA Grant Proposal--West valley Community College correspondence 112 1976-77 JPA Policy Board correspondence 112 1975 County M~nagement Advisory Group correspondence 112 1976 National Women's Political Caucus 112 1975-78 County Planning colicy Cte Meeting Notices, ~eports 112 197~-75 County Rapid Transit Day. Project correspondence 112 197~ County Revolving Loan Fund correspondence 112 1976-77 S.C.Valley Flood Control Diet. carreap, reports, mtg.notiees 112 1971-75 County Social Planning Council broehuresm correspondence 112 1977-78 Transportation,' Studies & Reports 117 1976 Bay Area Reg. Planning cotrasp., copies prop. legislation 117 1977 City Mgr. Reg. Planning Workshop 117 1974 Municipal Finance Officers correspondence 117 1977 Environmental Hgmt. Institute 117 1976-77 Air Conservation Pmgram Reports 120 xx Mist. Non-City Publications 15 of 28 Resolution COMMUNITY SERVICES 1 of 3 CITY OF SARATOGA -'INACTIVE RECORDS "' Exhibit "A" Approved for DesTruction: Date: ..... Department Head Date: City Attorney Prepared by: N.a. Hislop, S. Bigelow Box ti Inclusive Dates Description 1976-79 Inter-Dept. correspondence 1974-76 Purchase Order duplicates 1975-76 Time Sheet copies 1975 Printing bids 1975 Ski Swap week papers 1976 Instructor's lnvoiee duplicates 1975-76 Social Activities files 1975-77 Dept. budget work papers 1973-75 Dept. Memos 1974-78 Correspondence 1976-77 Computer printouts 1977 Bldg. Supervisor reports 1976 Bldg. reservation rt~quests 1975-76 Security damage deposit sheets 1977 W~lfsre/Shsltsr Emergency P1Bn copy 1973-77 Employment epplieationa 1973-77 Excursion trip information 197]-77 Dept. personnel files (toplea) 197]-77 Bldg. reservation applleBtlons 197]-77 Bldg. Use Agreements 197]-77 Class rosters 1973-77 . Dept. memos 197]-77 Check recslptsm m*mos 1973-77 Dept. budget workpapers 1973-77 Petty cash vouchers, copies 1973-77 Deposit worksheets 1973-77 Snack bar reports 1973-77 Class Profit Subaries 1980-81 Class Enrollment receipts, copies 1979-80 Bldg. Use requests 1979-80 Expense statements 1979-88 Petty cash reports, copies 1979-80 Bldg. Supervisor reports 1979-80 Quarterly reports 1979-80 .Temporary deposit reeelpts 1979-80 Incoming/Outgoing eorreepondenee ~ 16 of 28 ,.. ......,. Resolution COMMUNITY SERVICES 2 of 3 CITY OF SARATOGA --'INACTIVE RECORDS Exhibit "A" Approved for Destruction: Date: Department Head Date: City Attorney Prepared by: N. 3. Hislop, S. Bigelow Box tt Inclusive Dates Description 27 1970-7~ Inquiries, complaints~ ~eed abatement 27 1971-72 Other cities regulations 27 1972 Commission recommendations re General Plan 27 1971-72 E1 Quite Park workpapecsm coreasp. re development 27 1972 E1 Quite Park Development survey 27 1969 County Convention Center Feasibility Study 27 1972 Brookglen Park Dev. Community survey 27 1966-72 Budget recommendations re parks sequisltion " 68 1972 Redwood School: Cozresp. re jolnt development 68 1972-74 Regional Park Distrle~ Repeltam corzespondence 68 1967-69 Sanborn Park: Cotreap. w/County re development of County land 68 1964-72 Saratoga Youth Center: Corresp.~ income repts., Act. Announcements 68 1964-72 Saratoga Youth Center: Commlsison Minu~es (copies) Committee Roster, Memos 68 1971 Parks Development: Moran-Wildwood, unsuccessful bids 68 1964-75 Coramunlty Center Operations Correspondence 68 1972-75 Community Center Use Agreements/Applications 68 1975 Council Minute Coplea 69 1977-79 Community Center: Activity Class Roster, Dept., Time Sheets 69 1977-79 Community Center: Bldg. Supervisors Reports~ Bldg. Reservation Logs 69 1977-79 Community Center: Oup. Deposit Books, Dup. Invoice Copies 69 1977-79 Community Center: Services Contracts For Classes~ Goals & Objectives 72 1975-78 Duplicate Purehdse Orders 7~ 1972-76 Department Quarterly Reports ~ 72 1977-78/79 Hakone Gardens Use Request 72 1976-77 Civic Theatre Use Requests 72 1975-76 Department Budgets/Work Papeza 72 1976-77 Department Budgets/Work Papers 7J 1977-78 Department Budgeta/~ork Papers 7~ 1976-79 Part-time Employee Cotreap., Memos 7] 1976-78 [ermlnated Employees~ Department Files 118 1977-88 Snack Bar Income 118 1977-80 Profit and Leas 118 1976-80 Purchase Order Roster (lncl.6/75-12/7~,2/76-5/76) 118 1979-80 Profit-Gain for classes 118 1976-80 Damage Desposit 118 1980-81 Disbursements 118 1976-79 Budget InFo 118 1980 Deposits 17 of 28 COMblUNITY SERVICES 3 of 3 Resolution CITY OF SARATOGA -' INACTIVE RECORDS .... Exhibit "A" Approved for Destruction: Date: Departchest Head Date: City Attorney Prepared by: N. 3. Hislop, S. Bigelow Box # Inclusive Dates Description 118 1981 Summer Contracts (classes) 118 1978-79 Receipts 118 1979-81 Pacific Valley deposit slips 118 1980 Bldg. Use Contracts 118 1980 Part-time Help Time sheets 118 1980 Bi-Weekly Time Sheets 118 1979-8D Separate Acct. Rosters llB 1978-79 Separate Acct. Listings 118 1979 Budget Forms & Into 118 1979-80 Check Lists 118 1979 Deposit Worksheets 118: 1979 Purchase Orders 118 1980-81 Class Rosters 118 1981 Soda Cans - ~efundab]e 118 1976-80 Class Schedules 118 1979-80 Memorandums - City I18 1979-80 Memorandums - Cem. Center 118 1979 Const. Into for Arts & Crafts Room 118 1976-77 Kitchenware Inventory 118 1975-80 Food Inspection Report 18 of 28 PUBLIC SAFETY 1 of 2 Resolution t! 'CITY OF SARATOGA :-' INACTIVE ECOR'D~ ""'" Exhibit "A" Approved for Destruction: ~ Date: kLf ~"/~ Depart~en~ Head Da~e: City Attorney Prepared by: N. 3. Hislop, S. Bigelow Box # Inclusive Dates Description 1 1980 Sign Violation photos (mounted) 15 1975-76 Crime Statistics printout 19 1977 Noise brochures, information newsletters , 19 1979 Traffic Accident damage reports 19 1975 Code enforcement correspondence .,~' 1978,80-81 Sheriff's Activity Analysis, Printouts . 26 1978,80-81 Sherirr's Daily Activity Reports 27 1971-73 Crime incident reports 27 1973 Citizen complaints 27 1976 SheriFf's Daily Activity Reports 27 1976 Radar Patrol reports 27 1970-71 "Safer Saratoga Program" correspondence 2'g 1979 - Police incident reports 28 1978-79 Code Enforcement Officer memos 28 1978 Resident response cards 28 1972-80 Code Enforcement Officer correspondence 29 1968-1 Series West Valley Comm. College Bonds - Paid & Cancelled 31 1970-76 Code Enforcement violations files 31 1970-76 Code Enforcement Violations files 34 1979-80 Code Enforcement Budget Work Papers 34 1976-78 Police No. Report Discrepencies 35 1971-73 Traffic Accident Reports 36 1974-77 Traffic Accident Reports 37 1967-71 Traffic Accident Reports 39 1965-66 Code Enforcement Correspoondence 39 1965 AFpeel from Bldg. Inspector decision, Saratoga Lutheran Church 39 1966 Traffic Accident Summary Reports 39 1961-64 Traffic Accident Sunweary Reports 39 1962 Engineering Service8 Correspondence - County ]9 1980 Code Enforcement Correspondence 41 1974-75 Radar Patrol Reports 41 1973-74 En~loyee time Sheets 45 1975 County Sheriffs Daily Activit~ Reports/Radar Patrol Reports 51 1975 Solicitation Requests 51 1971 Code Enforcement Officer Duties 51 1972 "Operation I.D." 51 1972 Law Enforcement Responsibilities Study PUBLIC S FETY 2 of 2 Resolution # Approved Date: i Lf>~/~5 __ Depart'~en~ Head Da~e: City Attorney Prepared by: N.J. Hislop, S. BigMow Box # Inclusive Dates Description 51 1972-73 Site Distance Correspondence 51 1976 County-wide Pacamedlcs Info. 51 xx Anlmal Control information {Xerox copies) ~8 1978-79 Sheriffs Daily Activity Reports .58 1978-79 Trafflc Accident Reports 58 1978-79 Incident Reports ~9 1970 Traffic Accident Reports 60 1976-77 Cede Enforcement Officer Administrtive Files .~i 1978-79 Sheriffs Daily Activity/Expenditure Reports (print-outs) 77 197~-75 County Drug Abuse Commission Hinutes 77 1971 Assigned Labor: Correspondence 77 1971 Corresp, re DUI Legislation (Drunk Driving) 113 1971-75 Traffic: various req. for step signs, parking restrict., correspondence 113 1978-79 Heusing Element: Guidelines for Development, correspondence 11} 1978-79 Housing Element: cotreap. re consultant selection, manuals 11] 1969-76 School Traffic Control requests~ correspondence 11] 1969-74 Traffic Control device requeats~ correspondence . 20 of 28 PERSONNEL 1 of 1 Resolution # CITY OF SARATOGA -'INACTIVE RECORD~ ""' Exhibit "A" Approved £or Destruction: Date: Departrfient Head Date: City Attorney Prepared by: N. 3. Hislop, S. Bigelow Box # Inclusive Dates Description 16 1976-B1 Employee Cmpensation Surveys, Annual Leaque 16 1978-79 Dental Insurance claims, workpapers 21 of 28 FINANCE I of 4 Resolution # CITY OF SARATOGA -'INACTIVE RECORDg~'' Exhibit "A" Approved for Destruction: Date: Department Head Date: City Attorney Prepared by: N. 3. Hislop, S. BigMow Box # Inclusive Dates -. :- ' ': ........ :'-: .' .....: .....- *: Description 1 1974-76 Crossing Guard time sheets, cancelled payroll checks 1 1980 Business License applications, payment receipts I 1966,69,71 Business License applications, copies 2 1976-77 Acot9. Transactions: printout correction memos, work papers 2 1979-80 Log of checks received 2 1976-77 Bank Balance Summary Sheets 2 1976-77 Bank Statements 2 1978-79 Payroll printout, work papers ,. 2 1977-78 Bank Statements 2 1976-77 EDP reports checklist 2 1975 Workpapers, statements, Saratoga Community Activities 2 1977 Coffee receipts 2 1977-78 Bus ticket records & forms 2 1973 Other city copies, Construction Tax Ordinances 5 1978-79 Labor Distribution reports (printout} 7 1969-75 Payroll Services correspondence 7 1972-74 Fund Balances worksheets 7 1970-75 United Fund cotreap., contributions list 7 1973-74 Dept. budget requests 7 1974-75 Budget prepraration correspondence 7 1973-75 Expenditure estimates 7 1973-75 Admin.'correspondence, work papers ,. ~ 7 1974 Hodlfled payroll system memos 7 1976-1rY Proposed budget 14 1980 Business License applications 14 1974-75 Checks received by mail log 14 1975-78 Disbursement 11sts 15 1978 Employee Time Sheets 17 1977-79' Business License applications 18 1975-76 Business License applications 19 1977-80 Spoiled checks 19 1978-79 Work papers, mileage reimbursement . 19 1978-79 Budget work papers. 19 197]-74 Proposed Capital Improvements Budget 21 1976-77 Cancelled payroll checks, Labor Dist. reports 21 1976-77 Earnings/Deductions report, time cards 20 xx Pd./Cancelled Bonds & Coupons, Series 1968-1 ~O 1974-76 Fair Labor Stds. Act: Regulations, Homes, Newletters 22 of 28 FINANCE 2 of' 4 Resolution CITY OF SARATOGA -'INACTIVE RECORDS .... Exhibit "A" Approved ~or Destruction: Date: Department Head Date: City Attorney Prepared by: N. 3. Hislop, S. Bigelow Box tt Inclusive Dates Description 40 1973-75 City Accountant: Corresp. to From re services 40 1975-76 Sales & Use Tax: Reports, Corresp., re tax increase 40 1973 Prop. 1, Tax Spending Limitation Initiatives, 8ull.sMemos, Corresp. 40 1974-76 EDP: Copy draft agreement, memos, corresp., reports re: De services 40 1968-77 Insurance: Reports, Receipts, Corresp., re City Insurance Program 40 1975-77 lerminated Ins. Policies; 196} Fidelity Bond copy 40 1976-7B Dental Claims Receipts/Reports 40 1975-76 Capital Improvement Program Requests 40 1976-77 Capital Improvement Program Requests 40 1977-78 Capital Improvement Program Requests 40 1973-74 Capital Improvement Program Requests 40 1975-7G Expenditure Estimates 40 1976-77 Expenditure Estimates 40 1976-77 Revenue Estimtes 40 1976-77 Budget Work Papers 40 1977-7B Budget Work Papers A1 1974 Insurance Proposals, related correspondence 41 197~-74/77-7B Revenue Estimate Projections Workpapers 41 1970-71/75-76 Revenue Estimate Projections Workpapers A1 1972-77 Gen.Revenue: LOCC Surveys, B=ochures, Reports A1 1976-77 Cash Hgmt: Workpapers A1 1974 j City Mgr., Memos - duplicates 41 1969-73 Dept. Head Meeting Announcements 41 1970-74 Planning Director Reports 41 1972 Election: Pre.Workers List/Ollling Places, Payroll copies 41 1973 Sports Arearia: Dup. ReaD. & acknowledgemenbs 42 1976-7B Bldg. Dept.: Duplicate Cash Receipts 45 1971 Assessor Parcel Maps Volumes (2) 47 1973-75 Bank Statements/Cancelled Checks 49 197B-79 Cancelled Payroll Checks, Dup. Cash Receipts 49 1977-79 Duplciate Purchase Orders 50 1974-75 Bank Statements/Cancelled Checks 50 197~ Checks received thru mail log 50 1969 'Pub. Safety Crime Statistics Reports 50 1974 Sheriff Dept. Activity Reports 52 196G Business License .. 23 of 28 FINANCE 3 0£ 4 Resolution # CITY OF SARATOGA-'INACTIVE RECORDS .... Exhibit "A" Approved for Destruction: Date: Department Head DaTe: City Attorney Prepared by: N. ]. Hislop, S. Bigelow Box # Inclusive Dates Description 53 1974 Closed-out Business Licenses 54 1974 Business Licenses 57 1977 Assessor Parcel Maps (old) 57 1977 Crime Statistics Reports (print-outs) 62 1976-77 Cash Receipts/Duplicate Warrants 63 1978-79 Cash Receipts/Duplicate Warrants 73 xx Paid & cancelled Bonds, Series 1966-1,1963-1,1965-5,1965-2 74 xx Paid & cancelled 8cads, Series 1964-1, 1965-1 77 1972-73 Bank Deposit Correspondence 77 1973-74 Bank Deposit Correspondence 77 1971-72 Sales Tax Receipts 77 1971-72 Other Revenue Recelpts 77 1971-72 T,O.P.I.C.S, Correspondence 77 1%~ Cotrasp. opposing legislative change in tax exempt bonds 105 1974-75 Accounts Receivable - receipts 105 1975-77 Revenue Expenditure Reports 105 1975-76 Admin, Dept. Budget Requests 105 1975-76 Revenue & Expenditure Estimates 105 1974-75 Fmd Balance Reports 105 1976-77 Bank Acct. Activity Supporting Documentation' 105 1974-76 Bank Deposit Slips, Copying Equip.brochures 105 1977-79 Claims Against City 108 1973-74 Financial Projections 108 1977-78 Financial Projections 108 1976-77 Fund Balance Reports, workpapers, re budget expenditures 108 1975-76 Fund Balance Reports, workpapers, re budge~ expenditures 108 1977-78 Budget prep. instructions, work papers 108 1978-79 Expenditure Estimates 108 1979-80 Library Budget Requests 108 1977-78 Prop.9 and Prop.4 reports, articles 108 1979-80 Revenue Estimates 108 1978-79 Budget background documents, work papers 105 1974-75 Accounts Receivable - receipts 105 1975-77 Revenue Expenditure Reports 105 1975-76 Admin. Dept. Budget Requests 105 1975-76 Revenue & Expenditure Estimates 105 197~-75 Fund Balance Reports 105 1976-77 Bank Acct. Activity Supporting Documentation ~ 24 of 28 "' Resolution tf FINANCE 4 o'f 4 .... Exhibit"A" ' CITY OF SARATOGA -'INACTIVE RECORDS Approved for Destruction: Date: Department Head Date: City Attorney Prepared by: N. 3. Hislop, S. Bigelow Box t/ Inclusive Dates Description 105 1974-76 Bank Deposit Slips, Copying Equip.brochures 105 1977-79 Claims Against City 108 1973-74 Financial PEojections 108 1977-78 Financial Projections 108 1976-77 Fund Balance Reports, workpapers, re budget expenditures lOB 1975-76 . Fund Balance Reports, workpapers, re budget expenditures 108 1977-78 Budget prep. instructions, work papers 108 1978-79 Expenditure Estimates " 108 1979-80 Library Budget Requests 108 1977-78 Prop.9 and Prop.4 reports, articIes 108 1979-80 Revenue Estimates 108 1978-79 Budget background documents, work papers 119 1975-76 Cash Receipts 119 1974-75 Duplicate Warrants 119 1976-77 Duplicate Warrants Resolution PUBLIC WORKS -- _ __1_ of 3 Exhibit "A" ion:INA Date: ]'L-/f/~:, Approved ~fl/' Dep_artnient Head Date: City Attorney Prep.steal by: N. 3. Hislop, S. Bigelow Box # Inclusive Dates Description 4 1980 Director Chron. file 32 1968-69 Semi Monthly Reports 32 1967-70 Corp. Yard Job Orders 33 1968-69 Encroachment Permit Application Chron. Files 34 1961-69 Duplicate Purchae Orders 34 1975 Unsuccessful Bids-Traffic Control Device Inventory 34 1976 Saratoga Speed Zone Study (copies)-5 coples pulled for Perm, Re~, ~8 1972-77 Quarterly Reports 38 197~-76 Duplicate Purchase Orders 38 1976-77 Department Budget 38 1975-76 Department Budget 38 1972 County Bldg. Dept. Correspondence 38 1967 Bldg, Activities Reports 38 1961~77 Bldg, Permit Logs 38 1976-78 Admin. (General) Correspondence 3B 1967-68 Public Works Monthly Reports (materials) 3B 1962-65 CalTrns Circulation Letters 3B 1965 Equipment Purchase File (Gelion Roller a Trailer) 44 1973~74 Staff Meeting Agendas 44 1968 Saratoga Campus Assessment fist.: Unsuccessful bids 44 197~ Signpost Installation: Unsuccessful bids 44 1972-73 Seal Coating Overlay: Unsuccessful bids 44 1972-73 Saratoga-Loe Gatos Road Walkway: Unsuccessful bids 44 1969 County Transportation Planning Study Final Report 44 xx Allendale Ave. (Clester to Harley) Scale Map 44 1965-67 Transmittel letters 44 1969-74 Engineering Services~ Co.-City Corresp., draft Agreement 44 1967-71 Landscape Maint.: Dup, Agreements, related correspondence 44 1958-70 Claims (Damage) on behalf of City 44 1959-69 City Attorney Correspondence 48 1975-7B Energy: State Bulletins 48 1977-80 Duplicate Purchase Orders 48 1972-73 Building Security Standards 48 1975 S.C,U.W.D. Ordinance re: Well'construction 48 1977 Resident Response Cards 48 1975-79 Temporary Meter Set Requests 48 1975-78 Local Construction Reports (Dodge) 48 1969-72 'Plan Check Correspondence 26 of 28 PUBLIC WORKS 2 of 3 Resolution on:INAC' Date: Departnient Head Date: City Attorney Prepared by: N. ]. Hislop, S. BigMow Box # Inclusive Dates Description 48 1970-71 Proposed Legislation 48 1974 Bldg. Dept. Code Enforcement 48 1978-79 Budget Preparation Work File 48 1977-78 Dept. Budget 48 1977-78 Labor Distribution print-out Reports (office copy) 48 1973 Energy Conservation Program Mmo 4B 1967-75 Coplea of Subpoenos for Bldg. Dept. Records 4B 1975-76 Varied Working Hours: Reports, Questionaires 48 1980 P.T. Bldg. Inspector Recruiting, job descrip., hiring process 71 1964 Draft, Storm Drain Hater Plan 71 1964 Storm Sewer Computation Sheets 71 1965 Work File, R. Willes 71 1964 Traffic Study Work Papers 71 1978 Bldg. Inspection Logs 72 1964 Select Street System: Res.copy, Annual Rept., Co. cotrasp. 72 1975-76 Bldg. Fees; Planning Fees Tally Sheets 72 1966-67 Dept. VehiCle Reports, Recaps 72 1966-67 Equipment Maintenance Reports 72 1966 Calif. Weights ~ Measures Cart., Library Receipts 77 1969-72 Bldg. Activities Summary Reports 77 1969 Complaints -'Chuck holes 77 1972-7) Dept. Goa]~ & Objectives 77 1962-71 Civil Defense: Reports, Bulletins, Corresp., Emerg. Contact Rosters 97 1963-65 Bldg. Inspect. Admin. Files 101 1957-58 Hwy.9 Traffic Counts, Accident Reports 1Ol 1959-62 Hwy.9 newsclippings re widening proj., photos, draft proposal 1Ol 1959-62 List of affected prop, owners, orig. pet. protesting, correspondence lO( 1961-62 Dept.copies of Rights of Way acq., draft agree., cotreap. bndry dose. 27 of 28 Resolution # PUBLIC W0 S -- -3 of 3 Exhibit "A" str _, .. Date: \ ~'~ Departtalent Head Date: City AtTorney Prepared by: N. 3. Histop, S. Bigslow Box # Inclusive Dates Description 100 1961-62 Boundary Descriptions: Car Ho~es, Parcel 1 100 1961-62 Boundary Descriptions: C&V McLean, Parcel 2 100 1961-62 Boundary Descriptions: J&E Belluto, Parcel 3 100 1961-62 Boundary Descriptions: L&A Van Volkenberg, Parcel 4 100 1961-62 Boundary Descriptions: E&R Jay, Parcel 5 100 1961-62 Boundary Descriptions: R&E Husgrave, Parcel 6 100 1961-62 Boundary Descriptions: G.Leeter, Parcel 7 lOO 1961-62 Boundary Descriptions: Los Gatos High 100 1961-62 Boundary Descriptions: G&M Falling, Parcel 8 100 1961-62 Boundary Descriptions: D&M Stalling, Parcel lO 100 1961-62 Boundary Descriptions: Seagraves, Parcel 9 100 1957-59 Cox Ave. Traffic Slg., eorresp., elalms for reimb, newsclippings lO0 1962-6~ Herriman Ave. Eng. Services, draft, blank agreement copies 100 1959-6~ Herrtman Ave.: cotreap. re R/W acquisition 100 1961 Herrimsn Ave.: rejected bids lO0 1974 Rejected Bide: Suchhall Ave. Storm Drain Project IO0 1974 Rejected Bide: Prospect Rd. Improvements lO0 1974 Rejected Bids: 4th St. Storm Drain lOO 1974' Rejected Bids: Cox Ave. Walkway iI3 i976-77 Llbrary Construction: invoices 113 i976-77 Preliminary Lien Notice 113 1976-77 Rejected Bids 113 1976-77 Affirmative Action Reports 117 1958 Road Inventory 117 1967 Old Hap Section 2156 117 1957 Street Acceptance Procedure 28 of 28