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HomeMy WebLinkAboutCity Council Resolution 2277 RESOLUTION NO. 2277 RESOLUTION AUTHORIZING THE DESTRUCTION OF CERTAIN CITY RECORDS OF THE CITY OF SARATOGA WHEREAS, Government Code Section 34090 et. seq. authorizes City Department Heads to destroy certain records, documents, instruments, books or paper after the same are no longer required with the approval of the Legislative Body by Resolution and the written consent of the City Attorney; NOW, THEREFORE BE IT RESOLVED by the City Council of the City of Saratoga that it does hereby authorize the Heads of City Departments specified in Exhibit "A" to destroy those certain records, documents, instruments, books or paper under their charge as described in said Exhibit "A". PASSED AND ADOPTED this 2nd day oY October 1985 ,by the following vote: AYES: Councils Callon, Hlava and Mayor Clevenger NO: None ABSENT: Councilnenbers Fanelli and Moyles Mayor Attest: -. Deputy City Clerk CITY: SAKA'r(YGA Mesolution ~ DEPT.: CITY CLERK EXHIBIT "A" DIVISION: Page ! of __ Prepared by: N. J. Hislop RECORDS DESTRUCTION LIST Approved for Destruction Date: Department Head Date: City Attorney DraWer/ ............ InclUsive Dates Location Content Descr.iption ...... From To 1 Old File #O00/Category:General 5 Donations Newsletters, Correspondence, Related Requests fo~ Employee Contributions, United Way, CHAD (Combined Health Agencies Drive) 1972-73 10 Sister City Program Information Bulletins re:Sister City Program, Purchase Orders, Newsletter Copies and Drafts 1972-78 13 United Nations Day Correspondence, Newsletters Relating to Proclamation of United Nations Day 1975-82 Old File # OlO/Cat..egory:Associations 1 American Association of University Women Drafts, Correspondence with Association 1973-78 2 Bay Area Polution Control Newsletters, Copy of Federal Register, Press Releases, Information Newsletters Relating to Air Quality, Correspondence 1974-82 6 Association of BaY Area Governments Newsletters, Rosters, Copy of Economic Development Advisory Committee Objectives and Policies, Memos, Newsletters Relating to ABAG Elections, Purchase Orders for Workshop Registrations 1980-82 8 Chamber of Commerce Chamber Newsletters, Cash Receipts, General Correspondence 1973-83 9 Good Government Group Membership Lists, Correspondence, Meeting Notices Relating to Good Government Group 1971-81 10 Homeowners Associations Membership Lists, Form Letter Copy, CITY: SARATOGA gesolution ~ DEPT.: CITY CLERK EXHIBIT "A" DIVISION: Page ~ of __ Prepared by: N. J. Hislop RECORDS DESTRUCTION LIST Approved for Destruction Date: Department Head Date: City Attorney ~a'Wer/ ................ inci~{ve Da'~es Locatio~ Content Desc~.~ption From .... To ....... Correspondence, Drafts to Various Association Groups 1978-82 13 ICMA (International City Managers Association) Newsletters, Draft Correspondence 1972-82 14 League of California Cities and Annual Conference Brochure, Related Purchase 15 Orders, Air Schedules for Council Members, League Annual Report 1982-83 16 League of California Cities Labor Relation Newsletters 1980-83 17 League of California Cities Survey Copy Re:Minorities and Women in Government (uncompleted) 1983 18 League of California Cities Private/Public Sector Partner Newsletters and Issue Papers, Drafts, Meeting Announcements 1978 19 League of California Cities Legislative News 20 Bulletins 1983 21 League of California Cities-Peninsula Division: Correspondence, Meeting Announcements, Purchase Orders, Rosters and Telegram Copies to Legislators 1981-83 22 Leagueof Women Voters Brochures, Annual Meeting Announcements, Correspondence Re:League Representative to City .... 1973-83 25 Merchants Association Newsletters, Invoice Re: City's Contribution to Christmas Lighting Fund 1971-83 Old File #020/Cat. egory:County Agencies 2 Board of Supervisors Copies of Ci=ouncil Member Oaths of Office, City Selections Committee, Meeting Notices, Supervisors Correspondence Re: Proposed Legislation, Correspondence, Rosters, Copies of Newspaper Articles and Meeting Notices 1975-82 3 Santa Clara County City Managers Association Work Papers, Correspondence, Meeting Announce- ments Re:Association Meetings 1979-81 4 City Selection Committee Meeting Announcements, Minutes, Council Member Oaths of Office 1980-83 CITY: ~A~A'ftMjA Resolution ~ ;DEPT.: CITY CLERK EXHIBIT "A" DIVISION: Page ~ of Prepared by: N. J. Hislop RECORDS DESTRUCTION LIST Approved for Destruction Date: Department Head Date: City Attorney Drawer/ IncluSive Dates Location Content Description From To 5 Santa Clara County Council on Aging Newsletters, County Reports, Membership Rosters, Correspondence Re:City Appointments, Applications for Boards and Commissions Appointments 1975-82 7 Emergency Services Newsletters, Bulletins, Correspondence, Statistical Reports, Transmittal Letters, Emergency Council Operational Meeting Minutes, Meeting Announcements, City Emergency Rosters 1975-82 8 Santa Clara Valley Flood Control and Water Dist. Advisory Committee Appointment Notices for City Representatives, Annual Reports, Meeting Notices, Drafts, Transmittal Letters, Activity Reports, Copies of News Articles, Correspondence Re:Ballot Measures 1978-83 11 Materials Ordinance Copy of Draft County Ordinance and Shell Oil , 1981-82 Company s Report Re:Same 12 Santa Clara County Health Department Correspondence Impowering Health Department to Issue Citations, Xerox Copy of Agreement for Municipal Services, Draft Resolutions, Magazine Articles, Correspondence Re:Proposed Health Legislati~, Draft, Or'dinance Work Papers, Correspondence Re:Various Health Programs 1971-79 13 Health Systems Agency County Study Questionnaire, Proposed Work  Program, News Bulletins 1975-79 15 Industry and Housing Management Task Force Membership Roster, Discussion Papers, Information Items Re:Funding, Transmittal Letters, Copies of Board Resolutions 1978-79 17 Inter-City Council Meeting Notices, Minute Copies 1981-83 18 Intergovernmental Council Meeting Notices 1982-83 19 Intergovernmental Council Correspondence, Copy of Meeting Notices, Meeting Announcements, Issue Papers, Copies of Oath of Office (Council Appointment to Council), County Ordinance Copy 1977-81 2 20 County Justice Syst:=ems Advisory Board County Proposed Ordinance Correspondence Re:Proposed Changes, Quarterly Reports 1977-80 CITY: 5AKA'I'UUA Mesotution ~ DEPT.: CITY CLERK EXHIBIT "A" DIVISION: Page ~ of Prepared by: N. J. Hislop RECORDS DESTRUCTION LIST Approved for Destruction Date: Department Head Date: City Attorney ~'~awer7 ............... Incldsi"~ Dates ~0c.~..~ioU . .. Content Description From To 21 Library Commission Library News Circulars, Correspondence Re: Board Appointments, Meeting Notices 1972-82 25 Santa Clara County Mayors' Conference Meeting Announcements, Agendas, Packet Materials Minutes for Council 1982-83 27 Santa Clara County Safety Council Proposed Budgets, Related Correspondence, ClassAnnoucements Re:Drivers Education 1967-82 28 Sanitary District Minutes, Agendas 1971-79 29 Tax Deeded Property Copies of Tax Deeded Parcels to be Sold at Auction (County Reparations and County Notice of Sales 1978-83 30 Santa Clara Transportation Commission Correspondence Re:Appointments, Duplicate Oaths of Office, Council Commission Appointments, Correspondence Re:Metropolitan Transportation Commission Articles Re:Fare Studies, Agendas and Activity Announcements 1977-84 33 Youth Science Institute Old File #O~0/Cate~.orX:State Agencies 1 California Conservation Corps Correspondence 1977-78 3 Regional Water Quality Control Board Copy of Proposed Policy on Discrete Sewerage Facilities, Discussion Paper Re:Cease and Desist Order Amendment for San Jose Area Cities 1977-80 4 Environmental Quality Act Staff Reports and Memos Re:Proposed Amendments of the California Environmental Quality Act 1976-77 5 Fair Political Practices Commission Seminar Notices, Correspondence Re:Late Filings, Information Manuals, Request for Fine Waivers, Transmittal Letters 1978-82 19 Legislative Proposals 1980-82 CI'FY: ~A~A'fUGA Mesolution DEPT.: CITY CLERK EXHIBIT DIVISION: Page ~ of Prepared by: N. J. Hislop RECORDS DESTRUCTION LIST Approved for Destruction Date: Department Head Date: City Attorney Drawer/ InclUsive Dates From To Location Content Description 22 Secretary of State's Office Questionnaires, Newsletters Re:California Roster 1982-83 24 State Board of Equalication Transmittal Letters, Board of Equalization Schedules, Obsolete Schedules and City Survey Copies 1972-82 3 Old File #050/Category:Supplies/Equipment 4 Computer Alternatives Copy of Info. Service Report, Vendor Inquiries 1981 CITY: ~AMA'I'U~A MesolutXon ~ DEPT.: CITY CLERK EXHIBIT "A" DIVISION: Page ~ of __ Prepared by: N. J. Hislop RECORDS DESTRUCTION LIST Approved for Destruction Date: Department Head Date: City Attorney ~rawer/ "'~ ......... InclUSive Dates Location ......... Content Description ...... From To ~ Drafts FY77-78 11 Supplies and Equipment Drafts, Correspondence, Work Papers, Admin- istrative Memos, Equipment Warranties, Equipment Brochures, Copies of Magazine Articles, Purchase Orders 1973-82 12 .Surplus Property Affidavit of Publication, Sale of City Surplus Property, 1968-70 Correspondence Re: Same, Itemized Listing and Correspondence Re: Purchase of Federal Surplus Property 1968-81 .Old File #100/Categ.ory:EmplOyme~t 37 Temporary Personnel Benefits-Rules & Regulations Work Papers & Copy of Benefit Schedule (1977), Work Papers & Memos Related to Part Time Temporary Pay Schedule & Compensation 1974-80 40 Salary Survey.: , State Salary Surveys 1979 ,. 41 Public Employees Retirement System Annual Reports 1981-82 4 01d File #lOO/C. ategory:Finance 2 Consumer Price Index Consumer PriceIndex Reports-Monthly, CITY: bARA'I'U~A gesolution g DEPT.: CITY CLERK EXHIBIT "A" DIVISION: Page 7 of Prepared by: N. J. Hislop RECORDS DESTRUCTION LIST Approved for Destruction Date: Department Head Date: City Attorney 'Drawer/ InclUsive Dates Location Content Description From To 4 cont. Copy of Prevailing Wage Scales-Monthly 1983 OlJ File #250/Category:Audit 10 State Tax Relief ProposaLs Proposed Legislation, Draft Correspondence, News Articles, Staff Memos and League Legislative Bulletins 1976-77 12 Wind Damage Expense Reports: (To City Manager) 1980 14 Municipal Finances Preparation Instructions, Copy of Completed ~ Surveys by City, Drafts 1971-78 Old File #280.~Cate~ory: City Operations 5 City Autos Blank and Completed Forms, P.O. Copies, Drafts, Bid Notices & Summaries, Memos, Specs 1969-80 CITY: 5AKA'I'UUA Resolution DEPT.: CITY CLERK EXHIBIT DIVISION: Page $ of Prepared by: N. J. Hislop RECORDS DESTRUCTION LIST Approved for Destruction Date: Department Head Date: City Attorney 'Drawer/ IncluSive Dales Loc.~tion Content Description From To ... 24 Proclamations Copies as Noted and Requests for Proclamations 1979-82 26 PIN Brochure, Memos Re: Product Information Network Subscription 1982 27 Prevailing Wage Rates Copies of Prevailing Wage Rates 1978-83 6 29 Resolutions of Commendation: Drafts and Copies of Resolutions of Commendation 1973-81 Old File #300/Category:City Attorney 5 CATV Correspondence Re: Ordinance and Supreme Court Decisions, Copy of County Use Permit, Submittal Letters 1968-71 6 Civic Center City Attorn.~y Advice Letters Re: Miscellaneous Budget Items, Hillside Development Proposed Moritorium 1963-70 15 Attorney Billings City Attorney Fees, Correspondence, Invoices, Purchase Orders 1979-82 16 Health, Garbage/Dogs Correspondence Re: Complaints and Problems 1962-79 17 Housing Correspondence Re: State Housing Regulations, Brochurs, Copies of Case Files 1975-77 19 Lighting District Transmittal Letters, Correspondence Re: Tax Rate for Azul Lighting District and Quito Lighting District, Ordinance and Resolution Copies 1958-63 21 Municipalities and Annexations Correspondence Re: General Annexation Problems and Congress Spring Annexation 1967-69 22 Pollution Control City Attorney's Response Re: Motorcycles and Mini-Bikes 1971 CITY: 5AKA'I'U6A Nesolutxon ~ DEPT.: CITY CLERK EXHIBIT "A" DIVISION: Page ~ of __ Prepared by: N. J. Hislop RECORDS DESTRUCTION LIST Approved for Destruction Date: Department Head Date: City Attorney ~rawer/ ............. i'~cl~sive Dates Location Content Description ...... From To 23 Parks Comments Re: Proposed City Ordinance Amendment Change and Park Regulations 1963-73 24 Procedure Copy of Proposed Ordinances Re: Planning Commission, Sale of City Property and Other City Code Amendments 1959-79 83 Zoning Same as "Subdivision"; Specific Permit Requests, Variance, Code Changes, Planning Commission Actions 1957-79 Old File #305./Category:City Council 6 Meeting Notices Copies of Meeting Notices of City Council and Planning Commission, Correspondence Re: Mailing Lists 1974-79 8 Applicants for Boards and Commissions Copies of Applications for Commissions and Council Vacancy 1980 Old File #305 Conti..n.ued/Category:Commissions 6 General Plan Advisory Committee Blank Form Letter N/A 12 Library Commission Report of City Library Representative, Letters of Resignation, Applications for Appointment 1959-82 16 Parks and Recreation Commission Applications 1980 19 Planning Commission Supplementary Questionnaires, Correspondence Re: Planning Commission Applications 1980 20 Planning Commission Vacancies Form Letter, Applications for Appointment, Interview Schedules 1982 CITY: ~AMA'I'UGA Kesolution ~ DEPT.: CITY CLERK EXHIBIT "A" DIVISION: Page /O of Prepared by: N. J. Hislop RECORDS DESTRUCTION LIST Approved for Destruction Date: Department Head Date: City Attorney brawer/ ......... Inclu'sive Dates .~oc~tion Content Description. From To Old .File #320/CateBory:Elect.{.ons 1 Initiatives and Referendum Procedures Work Papers, List of Total Registered Voters for 1974, Referendum Procedures, Initiative Procedures, Financial Disclosure Requirement , Procedures 1976-prior 4 Elections Process Copy of City Resolution, other Cities' Correspondence Re: Election Reform 1981 Old File #325./Category:Licenses/Permits 8 Solicitation Permits Registration and Blank Forms 1977-81 C~T¥: bAKA1UUA MesoluIloi~ ~ DEPT.: CITY CLERK EXHIBIT 'A" DIVISION: Page // of /~ Prepared by: N. g. Hislop RECORDS DESTRUCTION LIST Approved for Destruction Date: Department Head Date: City AtIorney Drawer/ Inclusive Dates= From To ~ Location Conten: Description ..... 9 Old File ~3'35/Cate~orv:Law Enforcement 4 halifornia Roster of Chiefs of Police Obsolete Ros%er 1982, [3 Emergency 911 System: News Articles, Other City Resolutions, Correspondence, Research Proposal 1972-80. 16 Motorcycle Ordinance: Petitions Re: Motorcycle Noise, Original Public Hearing Notice, Staff Referral Letters, Ordinance Copies 1976. 17 Municipal Court Consolidation: Other City's Resolutions, City Resolutions Opposing Consolidation 1979. 21 Police Services Issue: Brochures, Xerox Copies of Citations, Sheriff's Department Statistical Reports, Dr~fts, Correspondence Re: Traffic Problems and Citations, State Controller Reimbursement Instructions, Memo Re: Drunk Driving Enforcement 1979-82 29 Sheriff's Department Correspondence: Sheriff's Press Releases, Citizen Correspondence with Sheriff's Dept. t977-81 3l Sheriff's Narcotics Bureau: Nonthly Su,tlnarv Rcpts. 1982 33 Smoking Ordinance: Correspondence, Information Letters, Proposed Ordinance Revision, Back- ground Informatj on , Draft Ordir~ance, Original Affidavit of Publication, Transmitta-[ Ci']'Y: bAHA'I'O~A ~eso.lutlon DEPT.: CITY CLERK EXHIBIT DIVISION: Page /2. of Prepared by: N. J. Hislop RECORDS DESTRUCTION LIST Approved for Destruction Date: Department Head Date: City Attorney Drawer/ Inclusfive Danes Location Content Description , From .... ]'o ...... 9 cont. Letters 197~-81 34 Truck Route Ordinance: Xerox Copy of Petition, Staff Memos, Draft Ordinances, Original Petition Re: Quito Road 1973-80.. 35 Vehicle Code: Memos Re: Handicapped Parking Spaces 1972-79 Old File ~337/Cate~orv:Fire Prevention and.Control 2 Central Fire District: Correspondence, blap of Seven Springs Ranch Fire Station, Related Correspondence, Draft Agreements, Correspondence with Fire Protection District 1976-81. 3 Central Fire District Monthly Reports: Monthly Reports and incident Reports 1981-82., 9 Fireworks: Fire Chief's Association Position Paper, Copies of Telegrams, Citizen and Organization Correspondence Re: Fireworks, Incident Reports, Form Copies, News Articles, Receipts, Drafts, Duplicate Bus. LiE. Copies 1970-81~ 10 Proposed W"est Valley Fire Service: Draft Agreements, issue Papers, Staff Memos Re: Proposed Uniform Fire Service, Related Correspondence 1977-78 12 Saratoga Fire District: Correspondence, News Articles, Information Letter, Incident Reports 1978-80 .13 Saratoga Fire District Budget: Commissioners Correspondence to County, Work Papers, Budget Summarys, Budget Recommendations 1979, Old File #340/Categor.y:Utilities 2 Video Engineering: Extra Copies of Maps Labeled "Exhibit A " i977-79. 5 C.A.T.V. #4: Speech Copy, League of California Suggested Ordinance , News Artic.le, Civil Defence Brochures, Meeting Announcements, 'Correspondence, Citizen Correspondence, Affidavits of Publication , Work Papers 1972-76- Ci't'Y: 3AKA'IUUA Resolution F DEPT.: CITY CLERK EXHIBIT "A" DIVISION: Page /J of /~ Prepared by: N. J. Hislop RECORDS DESTRUCTION LIST Approved for Destrucxjon Date: Department Head Date: City Attorney ~Drawer/ Inclusive Dates ~Location Content Description From To 9 cont. 6 TV Translator: Copy of Ordinance, Blank Copies of Applications to Construct Translator Stations, Map Copy, Draft Ordinance, Department Memos, Work Papers, Federal Guidelines, Maps and Extra Copies, Brochures 1980-81, 7 Communication Systems Corp.: Drafts, Work Papers Re: Proposed Cable TV Ordinance, Rela~ed Memos and Correspondence 1973-74 8 Communication Systems Corp.- Misc. Information: Brochures, Map Copy, Correspondence, Extra Copies of Maps, Draft Ordinances 1971-73, 9 C.A.T.V. Alarm System: Copies of News Articles, Brochure, Transmittal Letter t979. 12 Gasoline Emergency Regulations: Memos, State Correspondence, Information Announcements Re: Gasoline Emergency Regulations, State and County 1979, 14 Nuclear Power: Brochures, Transmittal Letters, Draft Resolutions 1975-77.. 16 Pacific Gas and Electric: Correspondence Re: PG&E Relicensing, Adjustment Clause Application Correspondence, Company Corres- pondence Re: PUC Applications and Utility ,. Rates .......................................................... 1977-82. 18 Public Utilities Commission: PUC Notices Re: ~;- Utility Applications 1982-83 21 San Jose Water Works: Complaints, Operations Report (1980), PUC Applihations, Operations Reports, Amended Application to PUG, Financial Requirements Report 1975-80. 23 Solar Energy - General Ilnformatjon: Staff Reports, News Articles, Brochures, Information Resource Lists, Santa Clara County Technical Advisory Committee Information 1975-79 Ci'I'Y: 5AMA'IUbA Kesolut~on F DEFT.: CITY CLERK EXHIBIT "A" DIVISION: Page /4 of /~ Prepared by: N. J. Hislop RECORDS DESTRUCTION LIST Approved for Destruction Date: Department Head Date: City Attorney ~Drawer/ Inclusive Dates ~Location Content Description From To 11 mold File #410/Category: Assessment Districts 'i Special Districts: Staff Memo Re: Proposed Lenislation 1979 24 Westcott Drive Assessment District: Corres- pondence, Form Letter Copies 19731 Old File #425/Category: Lighting/Maintenance Districts 1 Parks Maintenance Districts General Information: Work Papers, Staff Reports, Draft Resolutions, Proposed Legislation, Taxing Information, Controller Reports Re: Government Code Amendments, Questionnaires, League C~]'Y: 5AHA'I'UGA MesoluI~on DEPT.: CITY CLERK EXHIBIT "A" DIVISION: Page /~Z"of Prepared by: N. J. Hislop RECORDS DESTRUCTION LIST Approved for Destruction Date: Department Head Date: CiTy Attorney 'Drawer/ Inclu"'sive Dates From To Location Content Description 11 cont Correspondence, Memo Re: Cox Avenue Tree Removal 1973-801 4 Fredricksburg Drive Park Maintenance District: Returned Mail, Improvement District Resolution Samples 1978-79. 9 Manor Drive Park Maintenance District: Returned Mail, Draft Maintenance Agreements, Excerpts from Proposed Legislation (Copies) ~ 1975-77 11 Prides Crossing South Park Maintenance District: - Blank Legal Forms, Staff Work Papers, Drafts, Copies of Proposed Legislation, Transmittal Letters i 1971-77. 12 Village Lighting District #1: Copy of Proposed Legislation, Assemblyman Correspondence Re: Proposed Legislation 1973-74 Old File #427/Category: School Districts 4 Los Gatos Joint Union High School District: Copy of Excess School Property Sale, Board Agenda 1976-83 7 Fremont Union High School District: Notice of Surplus Property Sale 1983 13 Old File #430/CateBory: Bikeways/Pathways and .~arks an.~. ~![ea.~..ion 8 Saratoga Community Gardens: Fee Waiver Request Correspondence, Reports, Budget Requests, Maps, Brochures, Annual Reports, Xerox Copy of Agreements 1977-80 21 Santa Clara County Open Space Action Programs: Copy of County Program, Board of Supervisor Reolutions, Memos, BroChures Relating to Program 1977 CITY: ~AKA'fUGA ~esolutlon DEPT.: CITY CLERK EXHIBIT DIVISION: Page /~ of / Prepared by: N. J. Hislop RECORDS DESTRUCTION LIST Approved for Destructlion Date: Department Head Date: City Attorney Drawer/ inclusive Dates Location Content Description From To 13 cont Improvements and Utility Bills 1973-76 31 Trails Report - Originals: Drafts 32 Villa Montalvo: Correspondence, Transmittal Letter, Staff Report Re: Villa Montalvo Improvements i973 14 Old File #~35/Categorv: Building Construction 1 Grading Complaints: Complaints 1978. 2 Building Code: Correspondence Re: City Ordinances, Transmitta! Letters, Memos Re: Proposed State Legislation 1975-80 Old File #~40/Category: Sanitary Sewers 2 County Sanitation District #4: Minutes (Board of Directors), Roster, Correspondence Re: Proposed Sanitary Sewage Project - Peach Hill Road, Board Membership Rosters, Correspondence Re: Consolidation of Special Districts (1978), Correspondence Re: Amended Fee Structure, LAFCO Environmental Assessment for Proposed Annexation to District, Transmitta! Letters, Memos, Draft Resolutions Re: Proposed Sewer Moritorium, District Annual R.~ports 1976-80 Old File #4a5/Cate. gory:' Storm Drains 2 Storm Drains - Complaints: Citizen Corres- pondence, Petitions to Council, Form Letters of Acknowledgement, Litigation Related Documents 1968-80 Old File .#450/Category: Streets 6 Private Streets: Notices of Sale of Tax Deeded Property, Notifications 1970-82~ 9 Block Parties: Letters Requesting No Parking and Street Barricades for Block Parties 1979-82 10 F.A.U. (Federal Aide Urban Streets and Highways): County Status Reports, F~U Program, Annual Revisions, Related Correspondence 1978-80 CiTY: 3AKA'IObA gesolunlon ~ DEPT.: CITY CLERK EXHIBIT "A" DIVISION: Page 17 of/8 Prepared by: N. g. Hislop RECORDS DESTRUCTION LIST Approved for Destruction Date: Department Head Date: City Attorney Drawer/ Inclusive Dates Location Content Description , From To 14 cont Photographs, Staff Memos Re: Miscellaneous City City Walkway Maintenance 1968-78 26 Street Sweeping: Citizen Correspondence and Related Replies, Copy of 1970 Street Sweeping Program 1970-72 Old File #460/Category: Traffic Control Ol___jd .File #465/Ca~...g. ory: Planning 12 Request for City to Designate Portion of Paul Masson Vineyard Property as Agricultural Preserve: Affidavits of Publication, Winery Request for Consideration, Request Application to W~th~.~.~..~pplication 1971 39 West Valley College Stadium: Litigation Related Documents, Stadium Use Policy, Documents Re: Conditions of Use Permit, News Articles 1976-79 Old File #470/Categor~: Zoning 6 Non-Conforming Uses: Litigation Related Documents Cox vs. City, Related Staff Memos 1973.-~7~ 11 Ticket Form for Ordinance Violation: Art Work, Correspondence, Notice to Appear Copies, Staff Report 1969 17 Zoning Violations: Citizen Correspondence, Petitions, Complaints, Public Hearing Notices, Returned Mail,' Correspondence Re: Zoning Violations 1969-80 CI]'Y: bAKA'IU~A Eesolutlon ~ DEPT.: CITY CLERK EXHIBIT "A' DIVISION: Page ~ of J~ Prepared by: N. J. Hislop RECORDS DESTRUCTION LIST Approved for Destruction Date: Department Head Date: City Attorney Drawer/ Inclusive Dates Location Content Description From To 16 cont~ Neighborhood Improvement Program Residential Rehabilitation Preliminary Draft, Correspondence Re: HCDA joint Powers Agreement, Related Correspondence, Program information Documents 1975-77 19 Property Taxes - Secured and Current: Transmittal Letters from County Re: Property Tax Computer Printouts Cash Receipts 1976-77 20 Property Taxes: Transmittal Letters from County Re: Property Tax Computer Printouts Cash Reoeipts 1975-76 W//: 21 Real Property Transfer Tax: Statements of City Fine and Transfer Tax Apportionments 1971-77-. 22 Refuse Collection: Cash Reoeipts, Check Stubs, Transmittal Letters Re: Refuse Collection Agreement 1972-72 26 Street Maintenance Reports: Copies of State Controller Correspondence and Copies of City Street Reports 1968-71-.I 27 UCB Team Project: United California Bank Roster, Copy of Work Draft (Model for Determining the Financial Impact of Additional Development - City of Saratoga) (1977), Correspondence Re: Work Draft Model and Training Seminars 1977.! 28 San Jose Water Works: Application for PUG Rate Increase, Water Production Statement, Map, Study of Cost of Money and Rate of Return - Water Works 1970-74 37 City Hall Expansion: Draft Copies of Architect Agreement for Services, Correspondence Related Memos, Space Need Surveys, Staff Work Papers 1974-75. END OF DESTRUCTION LIST