HomeMy WebLinkAboutCity Council Resolution 2277 RESOLUTION NO. 2277
RESOLUTION AUTHORIZING THE DESTRUCTION OF
CERTAIN CITY RECORDS OF THE CITY OF SARATOGA
WHEREAS, Government Code Section 34090 et. seq.
authorizes City Department Heads to destroy certain
records, documents, instruments, books or paper after
the same are no longer required with the approval of
the Legislative Body by Resolution and the written consent
of the City Attorney;
NOW, THEREFORE BE IT RESOLVED by the City Council
of the City of Saratoga that it does hereby authorize the
Heads of City Departments specified in Exhibit "A" to
destroy those certain records, documents, instruments,
books or paper under their charge as described in said
Exhibit "A".
PASSED AND ADOPTED this 2nd day oY October
1985 ,by the following vote:
AYES: Councils Callon, Hlava and Mayor Clevenger
NO: None
ABSENT: Councilnenbers Fanelli and Moyles
Mayor
Attest:
-.
Deputy City Clerk
CITY: SAKA'r(YGA Mesolution ~
DEPT.: CITY CLERK EXHIBIT "A"
DIVISION: Page ! of __
Prepared by: N. J. Hislop
RECORDS DESTRUCTION LIST
Approved for Destruction Date:
Department Head
Date:
City Attorney
DraWer/ ............ InclUsive Dates
Location Content Descr.iption ...... From To
1 Old File #O00/Category:General
5 Donations
Newsletters, Correspondence, Related Requests fo~
Employee Contributions, United Way, CHAD
(Combined Health Agencies Drive) 1972-73
10 Sister City Program
Information Bulletins re:Sister City
Program, Purchase Orders, Newsletter Copies and
Drafts 1972-78
13 United Nations Day
Correspondence, Newsletters Relating to
Proclamation of United Nations Day 1975-82
Old File # OlO/Cat..egory:Associations
1 American Association of University Women
Drafts, Correspondence with Association 1973-78
2 Bay Area Polution Control
Newsletters, Copy of Federal Register, Press
Releases, Information Newsletters Relating
to Air Quality, Correspondence 1974-82
6 Association of BaY Area Governments
Newsletters, Rosters, Copy of Economic
Development Advisory Committee Objectives and
Policies, Memos, Newsletters Relating to
ABAG Elections, Purchase Orders for Workshop
Registrations 1980-82
8 Chamber of Commerce
Chamber Newsletters, Cash Receipts,
General Correspondence 1973-83
9 Good Government Group
Membership Lists, Correspondence, Meeting
Notices Relating to Good Government Group 1971-81
10 Homeowners Associations
Membership Lists, Form Letter Copy,
CITY: SARATOGA gesolution ~
DEPT.: CITY CLERK EXHIBIT "A"
DIVISION: Page ~ of __
Prepared by: N. J. Hislop
RECORDS DESTRUCTION LIST
Approved for Destruction Date:
Department Head
Date:
City Attorney
~a'Wer/ ................ inci~{ve Da'~es
Locatio~ Content Desc~.~ption From .... To .......
Correspondence, Drafts to Various
Association Groups 1978-82
13 ICMA (International City Managers Association)
Newsletters, Draft Correspondence 1972-82
14 League of California Cities
and Annual Conference Brochure, Related Purchase
15 Orders, Air Schedules for Council Members,
League Annual Report 1982-83
16 League of California Cities
Labor Relation Newsletters 1980-83
17 League of California Cities
Survey Copy Re:Minorities and Women in
Government (uncompleted) 1983
18 League of California Cities Private/Public
Sector Partner
Newsletters and Issue Papers, Drafts, Meeting
Announcements 1978
19 League of California Cities Legislative News
20 Bulletins 1983
21 League of California Cities-Peninsula Division:
Correspondence, Meeting Announcements, Purchase
Orders, Rosters and Telegram Copies to
Legislators 1981-83
22 Leagueof Women Voters
Brochures, Annual Meeting Announcements,
Correspondence Re:League Representative to
City .... 1973-83
25 Merchants Association
Newsletters, Invoice Re: City's Contribution
to Christmas Lighting Fund 1971-83
Old File #020/Cat. egory:County Agencies
2 Board of Supervisors
Copies of Ci=ouncil Member Oaths of Office,
City Selections Committee, Meeting Notices,
Supervisors Correspondence Re: Proposed
Legislation, Correspondence, Rosters, Copies
of Newspaper Articles and Meeting Notices 1975-82
3 Santa Clara County City Managers Association
Work Papers, Correspondence, Meeting Announce-
ments Re:Association Meetings 1979-81
4 City Selection Committee
Meeting Announcements, Minutes, Council Member
Oaths of Office 1980-83
CITY: ~A~A'ftMjA Resolution ~
;DEPT.: CITY CLERK EXHIBIT "A"
DIVISION: Page ~ of
Prepared by: N. J. Hislop
RECORDS DESTRUCTION LIST
Approved for Destruction Date:
Department Head
Date:
City Attorney
Drawer/ IncluSive Dates
Location Content Description From To
5 Santa Clara County Council on Aging
Newsletters, County Reports, Membership Rosters,
Correspondence Re:City Appointments, Applications
for Boards and Commissions Appointments 1975-82
7 Emergency Services
Newsletters, Bulletins, Correspondence,
Statistical Reports, Transmittal Letters,
Emergency Council Operational Meeting Minutes,
Meeting Announcements, City Emergency Rosters 1975-82
8 Santa Clara Valley Flood Control and Water Dist.
Advisory Committee Appointment Notices for
City Representatives, Annual Reports, Meeting
Notices, Drafts, Transmittal Letters, Activity
Reports, Copies of News Articles, Correspondence
Re:Ballot Measures 1978-83
11 Materials Ordinance
Copy of Draft County Ordinance and Shell Oil
, 1981-82
Company s Report Re:Same
12 Santa Clara County Health Department
Correspondence Impowering Health Department to
Issue Citations, Xerox Copy of Agreement for
Municipal Services, Draft Resolutions, Magazine
Articles, Correspondence Re:Proposed Health
Legislati~, Draft, Or'dinance Work Papers,
Correspondence Re:Various Health Programs 1971-79
13 Health Systems Agency
County Study Questionnaire, Proposed Work
Program, News Bulletins 1975-79
15 Industry and Housing Management Task Force
Membership Roster, Discussion Papers,
Information Items Re:Funding, Transmittal
Letters, Copies of Board Resolutions 1978-79
17 Inter-City Council
Meeting Notices, Minute Copies 1981-83
18 Intergovernmental Council
Meeting Notices 1982-83
19 Intergovernmental Council
Correspondence, Copy of Meeting Notices,
Meeting Announcements, Issue Papers, Copies
of Oath of Office (Council Appointment to
Council), County Ordinance Copy 1977-81
2 20 County Justice Syst:=ems Advisory Board
County Proposed Ordinance Correspondence
Re:Proposed Changes, Quarterly Reports 1977-80
CITY: 5AKA'I'UUA Mesotution ~
DEPT.: CITY CLERK EXHIBIT "A"
DIVISION: Page ~ of
Prepared by: N. J. Hislop
RECORDS DESTRUCTION LIST
Approved for Destruction Date:
Department Head
Date:
City Attorney
~'~awer7 ............... Incldsi"~ Dates
~0c.~..~ioU . .. Content Description From To
21 Library Commission
Library News Circulars, Correspondence Re:
Board Appointments, Meeting Notices 1972-82
25 Santa Clara County Mayors' Conference
Meeting Announcements, Agendas, Packet Materials
Minutes for Council 1982-83
27 Santa Clara County Safety Council
Proposed Budgets, Related Correspondence,
ClassAnnoucements Re:Drivers Education 1967-82
28 Sanitary District
Minutes, Agendas 1971-79
29 Tax Deeded Property
Copies of Tax Deeded Parcels to be Sold at
Auction (County Reparations and County
Notice of Sales 1978-83
30 Santa Clara Transportation Commission
Correspondence Re:Appointments, Duplicate
Oaths of Office, Council Commission
Appointments, Correspondence Re:Metropolitan
Transportation Commission Articles Re:Fare
Studies, Agendas and Activity Announcements 1977-84
33 Youth Science Institute
Old File #O~0/Cate~.orX:State Agencies
1 California Conservation Corps
Correspondence 1977-78
3 Regional Water Quality Control Board
Copy of Proposed Policy on Discrete Sewerage
Facilities, Discussion Paper Re:Cease and
Desist Order Amendment for San Jose Area Cities 1977-80
4 Environmental Quality Act
Staff Reports and Memos Re:Proposed Amendments
of the California Environmental Quality Act 1976-77
5 Fair Political Practices Commission
Seminar Notices, Correspondence Re:Late
Filings, Information Manuals, Request for
Fine Waivers, Transmittal Letters 1978-82
19 Legislative Proposals 1980-82
CI'FY: ~A~A'fUGA Mesolution
DEPT.: CITY CLERK EXHIBIT
DIVISION: Page ~ of
Prepared by: N. J. Hislop
RECORDS DESTRUCTION LIST
Approved for Destruction Date:
Department Head
Date:
City Attorney
Drawer/ InclUsive Dates
From To
Location Content Description
22 Secretary of State's Office
Questionnaires, Newsletters Re:California
Roster 1982-83
24 State Board of Equalication
Transmittal Letters, Board of Equalization
Schedules, Obsolete Schedules and City Survey
Copies 1972-82
3 Old File #050/Category:Supplies/Equipment
4 Computer Alternatives
Copy of Info. Service Report, Vendor Inquiries 1981
CITY: ~AMA'I'U~A MesolutXon ~
DEPT.: CITY CLERK EXHIBIT "A"
DIVISION: Page ~ of __
Prepared by: N. J. Hislop
RECORDS DESTRUCTION LIST
Approved for Destruction Date:
Department Head
Date:
City Attorney
~rawer/ "'~ ......... InclUSive Dates
Location ......... Content Description ...... From To
~ Drafts FY77-78
11 Supplies and Equipment
Drafts, Correspondence, Work Papers, Admin-
istrative Memos, Equipment Warranties,
Equipment Brochures, Copies of Magazine
Articles, Purchase Orders 1973-82
12 .Surplus Property
Affidavit of Publication, Sale of City Surplus
Property, 1968-70 Correspondence Re: Same,
Itemized Listing and Correspondence Re:
Purchase of Federal Surplus Property 1968-81
.Old File #100/Categ.ory:EmplOyme~t
37 Temporary Personnel Benefits-Rules & Regulations
Work Papers & Copy of Benefit Schedule (1977),
Work Papers & Memos Related to Part Time
Temporary Pay Schedule & Compensation 1974-80
40 Salary Survey.: ,
State Salary Surveys 1979
,. 41 Public Employees Retirement System Annual
Reports 1981-82
4 01d File #lOO/C. ategory:Finance
2 Consumer Price Index
Consumer PriceIndex Reports-Monthly,
CITY: bARA'I'U~A gesolution g
DEPT.: CITY CLERK EXHIBIT "A"
DIVISION: Page 7 of
Prepared by: N. J. Hislop
RECORDS DESTRUCTION LIST
Approved for Destruction Date:
Department Head
Date:
City Attorney
'Drawer/ InclUsive Dates
Location Content Description From To
4 cont. Copy of Prevailing Wage Scales-Monthly 1983
OlJ File #250/Category:Audit
10 State Tax Relief ProposaLs
Proposed Legislation, Draft Correspondence,
News Articles, Staff Memos and League
Legislative Bulletins 1976-77
12 Wind Damage Expense Reports: (To City Manager) 1980
14 Municipal Finances
Preparation Instructions, Copy of Completed
~ Surveys by City, Drafts 1971-78
Old File #280.~Cate~ory: City Operations
5 City Autos
Blank and Completed Forms, P.O. Copies, Drafts,
Bid Notices & Summaries, Memos, Specs 1969-80
CITY: 5AKA'I'UUA Resolution
DEPT.: CITY CLERK EXHIBIT
DIVISION: Page $ of
Prepared by: N. J. Hislop
RECORDS DESTRUCTION LIST
Approved for Destruction Date:
Department Head
Date:
City Attorney
'Drawer/ IncluSive Dales
Loc.~tion Content Description From To ...
24 Proclamations
Copies as Noted and Requests for Proclamations 1979-82
26 PIN
Brochure, Memos Re: Product Information
Network Subscription 1982
27 Prevailing Wage Rates
Copies of Prevailing Wage Rates 1978-83
6 29 Resolutions of Commendation:
Drafts and Copies of Resolutions of
Commendation 1973-81
Old File #300/Category:City Attorney
5 CATV
Correspondence Re: Ordinance and Supreme
Court Decisions, Copy of County Use Permit,
Submittal Letters 1968-71
6 Civic Center
City Attorn.~y Advice Letters Re: Miscellaneous
Budget Items, Hillside Development Proposed
Moritorium 1963-70
15 Attorney Billings
City Attorney Fees, Correspondence, Invoices,
Purchase Orders 1979-82
16 Health, Garbage/Dogs
Correspondence Re: Complaints and Problems 1962-79
17 Housing
Correspondence Re: State Housing Regulations,
Brochurs, Copies of Case Files 1975-77
19 Lighting District
Transmittal Letters, Correspondence Re: Tax
Rate for Azul Lighting District and Quito
Lighting District, Ordinance and Resolution
Copies 1958-63
21 Municipalities and Annexations
Correspondence Re: General Annexation
Problems and Congress Spring Annexation 1967-69
22 Pollution Control
City Attorney's Response Re: Motorcycles and
Mini-Bikes 1971
CITY: 5AKA'I'U6A Nesolutxon ~
DEPT.: CITY CLERK EXHIBIT "A"
DIVISION: Page ~ of __
Prepared by: N. J. Hislop
RECORDS DESTRUCTION LIST
Approved for Destruction Date:
Department Head
Date:
City Attorney
~rawer/ ............. i'~cl~sive Dates
Location Content Description ...... From To
23 Parks
Comments Re: Proposed City Ordinance Amendment
Change and Park Regulations 1963-73
24 Procedure
Copy of Proposed Ordinances Re: Planning
Commission, Sale of City Property and Other
City Code Amendments 1959-79
83 Zoning
Same as "Subdivision"; Specific Permit
Requests, Variance, Code Changes, Planning
Commission Actions 1957-79
Old File #305./Category:City Council
6 Meeting Notices
Copies of Meeting Notices of City Council
and Planning Commission, Correspondence Re:
Mailing Lists 1974-79
8 Applicants for Boards and Commissions
Copies of Applications for Commissions and
Council Vacancy 1980
Old File #305 Conti..n.ued/Category:Commissions
6 General Plan Advisory Committee
Blank Form Letter N/A
12 Library Commission
Report of City Library Representative, Letters
of Resignation, Applications for Appointment 1959-82
16 Parks and Recreation Commission Applications 1980
19 Planning Commission
Supplementary Questionnaires, Correspondence
Re: Planning Commission Applications 1980
20 Planning Commission Vacancies
Form Letter, Applications for Appointment,
Interview Schedules 1982
CITY: ~AMA'I'UGA Kesolution ~
DEPT.: CITY CLERK EXHIBIT "A"
DIVISION: Page /O of
Prepared by: N. J. Hislop
RECORDS DESTRUCTION LIST
Approved for Destruction Date:
Department Head
Date:
City Attorney
brawer/ ......... Inclu'sive Dates
.~oc~tion Content Description. From To
Old .File #320/CateBory:Elect.{.ons
1 Initiatives and Referendum Procedures
Work Papers, List of Total Registered Voters
for 1974, Referendum Procedures, Initiative
Procedures, Financial Disclosure Requirement ,
Procedures 1976-prior
4 Elections Process
Copy of City Resolution, other Cities'
Correspondence Re: Election Reform 1981
Old File #325./Category:Licenses/Permits
8 Solicitation Permits
Registration and Blank Forms 1977-81
C~T¥: bAKA1UUA MesoluIloi~ ~
DEPT.: CITY CLERK EXHIBIT 'A"
DIVISION: Page // of /~
Prepared by: N. g. Hislop
RECORDS DESTRUCTION LIST
Approved for Destruction Date: Department Head
Date:
City AtIorney
Drawer/ Inclusive Dates=
From To ~
Location Conten: Description .....
9 Old File ~3'35/Cate~orv:Law Enforcement
4 halifornia Roster of Chiefs of Police
Obsolete Ros%er 1982,
[3 Emergency 911 System: News Articles, Other
City Resolutions, Correspondence, Research
Proposal 1972-80.
16 Motorcycle Ordinance: Petitions Re: Motorcycle
Noise, Original Public Hearing Notice, Staff
Referral Letters, Ordinance Copies 1976.
17 Municipal Court Consolidation: Other City's
Resolutions, City Resolutions Opposing
Consolidation 1979.
21 Police Services Issue: Brochures, Xerox
Copies of Citations, Sheriff's Department
Statistical Reports, Dr~fts, Correspondence
Re: Traffic Problems and Citations, State
Controller Reimbursement Instructions, Memo
Re: Drunk Driving Enforcement 1979-82
29 Sheriff's Department Correspondence: Sheriff's
Press Releases, Citizen Correspondence
with Sheriff's Dept. t977-81
3l Sheriff's Narcotics Bureau: Nonthly Su,tlnarv Rcpts. 1982
33 Smoking Ordinance: Correspondence, Information
Letters, Proposed Ordinance Revision, Back-
ground Informatj on , Draft Ordir~ance,
Original Affidavit of Publication, Transmitta-[
Ci']'Y: bAHA'I'O~A ~eso.lutlon
DEPT.: CITY CLERK EXHIBIT
DIVISION: Page /2. of
Prepared by: N. J. Hislop
RECORDS DESTRUCTION LIST
Approved for Destruction Date: Department Head
Date:
City Attorney
Drawer/ Inclusfive Danes
Location Content Description , From .... ]'o ......
9 cont. Letters 197~-81
34 Truck Route Ordinance: Xerox Copy of Petition,
Staff Memos, Draft Ordinances, Original Petition
Re: Quito Road 1973-80..
35 Vehicle Code: Memos Re: Handicapped Parking
Spaces 1972-79
Old File ~337/Cate~orv:Fire Prevention and.Control
2 Central Fire District: Correspondence, blap
of Seven Springs Ranch Fire Station, Related
Correspondence, Draft Agreements, Correspondence
with Fire Protection District 1976-81.
3 Central Fire District Monthly Reports: Monthly
Reports and incident Reports 1981-82.,
9 Fireworks: Fire Chief's Association Position
Paper, Copies of Telegrams, Citizen and
Organization Correspondence Re: Fireworks,
Incident Reports, Form Copies, News Articles,
Receipts, Drafts, Duplicate Bus. LiE. Copies 1970-81~
10 Proposed W"est Valley Fire Service: Draft
Agreements, issue Papers, Staff Memos Re:
Proposed Uniform Fire Service, Related
Correspondence 1977-78
12 Saratoga Fire District: Correspondence, News
Articles, Information Letter, Incident Reports 1978-80
.13 Saratoga Fire District Budget: Commissioners
Correspondence to County, Work Papers, Budget
Summarys, Budget Recommendations 1979,
Old File #340/Categor.y:Utilities
2 Video Engineering:
Extra Copies of Maps Labeled "Exhibit A " i977-79.
5 C.A.T.V. #4: Speech Copy, League of
California Suggested Ordinance , News
Artic.le, Civil Defence Brochures,
Meeting Announcements, 'Correspondence,
Citizen Correspondence, Affidavits of
Publication , Work Papers 1972-76-
Ci't'Y: 3AKA'IUUA Resolution F
DEPT.: CITY CLERK EXHIBIT "A"
DIVISION: Page /J of /~
Prepared by: N. J. Hislop
RECORDS DESTRUCTION LIST
Approved for Destrucxjon Date: Department Head
Date:
City Attorney
~Drawer/ Inclusive Dates
~Location Content Description From To
9 cont. 6 TV Translator: Copy of Ordinance, Blank
Copies of Applications to Construct
Translator Stations, Map Copy, Draft
Ordinance, Department Memos, Work Papers,
Federal Guidelines, Maps and Extra Copies,
Brochures 1980-81,
7 Communication Systems Corp.: Drafts, Work
Papers Re: Proposed Cable TV Ordinance,
Rela~ed Memos and Correspondence 1973-74
8 Communication Systems Corp.- Misc. Information:
Brochures, Map Copy, Correspondence,
Extra Copies of Maps, Draft Ordinances 1971-73,
9 C.A.T.V. Alarm System: Copies of News Articles,
Brochure, Transmittal Letter t979.
12 Gasoline Emergency Regulations: Memos,
State Correspondence, Information Announcements
Re: Gasoline Emergency Regulations, State and
County 1979,
14 Nuclear Power: Brochures, Transmittal Letters,
Draft Resolutions 1975-77..
16 Pacific Gas and Electric: Correspondence Re:
PG&E Relicensing, Adjustment Clause
Application Correspondence, Company Corres-
pondence Re: PUC Applications and Utility
,. Rates .......................................................... 1977-82.
18 Public Utilities Commission: PUC Notices Re: ~;-
Utility Applications 1982-83
21 San Jose Water Works: Complaints, Operations
Report (1980), PUC Applihations, Operations
Reports, Amended Application to PUG, Financial
Requirements Report 1975-80.
23 Solar Energy - General Ilnformatjon: Staff
Reports, News Articles, Brochures, Information
Resource Lists, Santa Clara County Technical
Advisory Committee Information 1975-79
Ci'I'Y: 5AMA'IUbA Kesolut~on F
DEFT.: CITY CLERK EXHIBIT "A"
DIVISION: Page /4 of /~
Prepared by: N. J. Hislop
RECORDS DESTRUCTION LIST
Approved for Destruction Date: Department Head
Date:
City Attorney
~Drawer/ Inclusive Dates
~Location Content Description From To
11 mold File #410/Category: Assessment Districts
'i Special Districts: Staff Memo Re: Proposed
Lenislation 1979
24 Westcott Drive Assessment District: Corres-
pondence, Form Letter Copies 19731
Old File #425/Category: Lighting/Maintenance Districts
1 Parks Maintenance Districts General Information:
Work Papers, Staff Reports, Draft Resolutions,
Proposed Legislation, Taxing Information,
Controller Reports Re: Government Code
Amendments, Questionnaires, League
C~]'Y: 5AHA'I'UGA MesoluI~on
DEPT.: CITY CLERK EXHIBIT "A"
DIVISION: Page /~Z"of
Prepared by: N. J. Hislop
RECORDS DESTRUCTION LIST
Approved for Destruction Date:
Department Head
Date:
CiTy Attorney
'Drawer/ Inclu"'sive Dates
From To
Location Content Description
11 cont Correspondence, Memo Re: Cox Avenue Tree
Removal 1973-801
4 Fredricksburg Drive Park Maintenance District:
Returned Mail, Improvement District Resolution
Samples 1978-79.
9 Manor Drive Park Maintenance District: Returned
Mail, Draft Maintenance Agreements, Excerpts
from Proposed Legislation (Copies) ~ 1975-77
11 Prides Crossing South Park Maintenance District:
-
Blank Legal Forms, Staff Work Papers, Drafts,
Copies of Proposed Legislation, Transmittal
Letters i 1971-77.
12 Village Lighting District #1: Copy of Proposed
Legislation, Assemblyman Correspondence Re:
Proposed Legislation 1973-74
Old File #427/Category: School Districts
4 Los Gatos Joint Union High School District:
Copy of Excess School Property Sale, Board
Agenda 1976-83
7 Fremont Union High School District: Notice of
Surplus Property Sale 1983
13 Old File #430/CateBory: Bikeways/Pathways and
.~arks an.~. ~![ea.~..ion
8 Saratoga Community Gardens: Fee Waiver
Request Correspondence, Reports, Budget
Requests, Maps, Brochures, Annual Reports,
Xerox Copy of Agreements 1977-80
21 Santa Clara County Open Space Action Programs:
Copy of County Program, Board of Supervisor
Reolutions, Memos, BroChures Relating to
Program 1977
CITY: ~AKA'fUGA ~esolutlon
DEPT.: CITY CLERK EXHIBIT
DIVISION: Page /~ of /
Prepared by: N. J. Hislop
RECORDS DESTRUCTION LIST
Approved for Destructlion Date:
Department Head
Date:
City Attorney
Drawer/ inclusive Dates
Location Content Description From To
13 cont Improvements and Utility Bills 1973-76
31 Trails Report - Originals: Drafts
32 Villa Montalvo: Correspondence, Transmittal
Letter, Staff Report Re: Villa Montalvo
Improvements i973
14 Old File #~35/Categorv: Building Construction
1 Grading Complaints: Complaints 1978.
2 Building Code: Correspondence Re: City
Ordinances, Transmitta! Letters, Memos
Re: Proposed State Legislation 1975-80
Old File #~40/Category: Sanitary Sewers
2 County Sanitation District #4: Minutes
(Board of Directors), Roster, Correspondence
Re: Proposed Sanitary Sewage Project -
Peach Hill Road, Board Membership Rosters,
Correspondence Re: Consolidation of Special
Districts (1978), Correspondence Re: Amended
Fee Structure, LAFCO Environmental Assessment
for Proposed Annexation to District,
Transmitta! Letters, Memos, Draft Resolutions
Re: Proposed Sewer Moritorium, District
Annual R.~ports 1976-80
Old File #4a5/Cate. gory:' Storm Drains
2 Storm Drains - Complaints: Citizen Corres-
pondence, Petitions to Council, Form Letters
of Acknowledgement, Litigation Related
Documents 1968-80
Old File .#450/Category: Streets
6 Private Streets: Notices of Sale of Tax Deeded
Property, Notifications 1970-82~
9 Block Parties: Letters Requesting No Parking
and Street Barricades for Block Parties 1979-82
10 F.A.U. (Federal Aide Urban Streets and Highways):
County Status Reports, F~U Program, Annual
Revisions, Related Correspondence 1978-80
CiTY: 3AKA'IObA gesolunlon ~
DEPT.: CITY CLERK EXHIBIT "A"
DIVISION: Page 17 of/8
Prepared by: N. g. Hislop
RECORDS DESTRUCTION LIST
Approved for Destruction Date: Department Head
Date:
City Attorney
Drawer/ Inclusive Dates
Location Content Description , From To
14 cont Photographs, Staff Memos Re: Miscellaneous City
City Walkway Maintenance 1968-78
26 Street Sweeping: Citizen Correspondence and
Related Replies, Copy of 1970 Street Sweeping
Program 1970-72
Old File #460/Category: Traffic Control
Ol___jd .File #465/Ca~...g. ory: Planning
12 Request for City to Designate Portion of
Paul Masson Vineyard Property as Agricultural
Preserve: Affidavits of Publication,
Winery Request for Consideration, Request
Application to W~th~.~.~..~pplication 1971
39 West Valley College Stadium: Litigation Related
Documents, Stadium Use Policy, Documents Re:
Conditions of Use Permit, News Articles 1976-79
Old File #470/Categor~: Zoning
6 Non-Conforming Uses: Litigation Related
Documents Cox vs. City, Related Staff Memos 1973.-~7~
11 Ticket Form for Ordinance Violation: Art Work,
Correspondence, Notice to Appear Copies, Staff
Report 1969
17 Zoning Violations: Citizen Correspondence,
Petitions, Complaints, Public Hearing
Notices, Returned Mail,' Correspondence Re:
Zoning Violations 1969-80
CI]'Y: bAKA'IU~A Eesolutlon ~
DEPT.: CITY CLERK EXHIBIT "A'
DIVISION: Page ~ of J~
Prepared by: N. J. Hislop
RECORDS DESTRUCTION LIST
Approved for Destruction Date: Department Head
Date:
City Attorney
Drawer/ Inclusive Dates
Location Content Description From To
16 cont~ Neighborhood Improvement Program Residential
Rehabilitation Preliminary Draft, Correspondence
Re: HCDA joint Powers Agreement, Related
Correspondence, Program information Documents 1975-77
19 Property Taxes - Secured and Current: Transmittal
Letters from County Re: Property Tax Computer
Printouts Cash Receipts 1976-77
20 Property Taxes: Transmittal Letters from County
Re: Property Tax Computer Printouts Cash Reoeipts 1975-76 W//:
21 Real Property Transfer Tax: Statements of City
Fine and Transfer Tax Apportionments 1971-77-.
22 Refuse Collection: Cash Reoeipts, Check Stubs,
Transmittal Letters Re: Refuse Collection
Agreement 1972-72
26 Street Maintenance Reports: Copies of State
Controller Correspondence and Copies of
City Street Reports 1968-71-.I
27 UCB Team Project: United California Bank
Roster, Copy of Work Draft (Model for
Determining the Financial Impact of Additional
Development - City of Saratoga) (1977),
Correspondence Re: Work Draft Model and
Training Seminars 1977.!
28 San Jose Water Works: Application for PUG
Rate Increase, Water Production Statement,
Map, Study of Cost of Money and Rate of
Return - Water Works 1970-74
37 City Hall Expansion: Draft Copies of
Architect Agreement for Services, Correspondence
Related Memos, Space Need Surveys, Staff Work
Papers 1974-75.
END OF DESTRUCTION LIST