HomeMy WebLinkAboutCity Council Resolution 85.9-135
RESOLUTION NO. 85.9-135
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SARATOGA
AMENDING A LETTER OF UNDERSTANDING BETWEEN THE CITY AND THE SARATOGA
MANAGERS ORGANIZATION AND AMENDING RESOLUTION 85-9.129, MODIFYING THE
LETTER OF UNDERSTANDING AND SETTING MANAGEMENT SALARY RANGES FOR
FISCAL YEAR 2003/4.
WHEREAS, the City of Saratoga, through its designated representatives and pursuant to State law, has met
and conferred with the organized representative organization, the Saratoga Management Organization (SMO),
concerning proposals for modifications and changes to salaries, benefits and other matters; and
WHEREAS, the representatives of the City and the SMO have reached an understanding regarding changes in
salaries, benefits and other matters for the period beginning July 1, 2003, through June 30, 2004, for employees
represented by SMO, all of which are specified in a Letter of Understanding dated April 16, 2003, which is
attached hereto as Exhibit A & B; and
WHEREAS, this resolution amends various Resolutions of the City of Saratoga. This resolution is an
expression of existing policy of the City of Saratoga and is subject to modification and change by the City
Council rrom time to time. Nothing herein contained shall be construed as creating or establishing any ofthe
provisions hereof as tenns of any contract of employment extending beyond a period other than such period as
during the resolution is in full force and effect. That is to say, that any employee of the City of Saratoga during
the effective period of the resolution shall have such employment rights and duties as set forth herein only
during such period of time as this resolution remains in effect, and not afterward_
NOW, THEREFORE, BE IT RESOLVED that the tenns and conditions of the Letter of Understanding,
dated 16th dated of April 2003, is hereby approved.
The above and foregoing resolution was passed and adopted at a regular meeting of the City Council of
Saratoga held on the 16tl' dated of April 2003, by the following vote:
AYES:
Councilmembers Stan Bogosian, Kathleen King, Nonnan Kline,
Vice Mayor Ann Waltonsmith, Mayor Nick Streit
NOES: None
ABSTAIN: None
ABSENT: None
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Nick Streit, Mayor
EXHIBIT "A"
Letter of Understanding
Between the City of Saratoga
And
The Saratoga Management Organization
1. Term
This Letter of Understanding (hereinafter "LOU") sets forth the understanding between the City of Saratoga
(hereinafter "City") and the Saratoga Management Organization (hereinafter "SMO") for the period beginning
July 1,2003 through June 30,2004.
2. Salary Ranges.
The City Council and SMO agree with the recommendation of consultant Geof!ì-ey Rothman to survey a
universe of comparable cities based on population, proximity to Saratoga (both in term of distance and
commute time) and size and/or form of government, and concluded that the following eight cities represent the
best universe to survey to attain statistically meaningful data:
Los Altos
Menlo Park
San Carlos
Cupertino
Los Gatos
Morgan Hill
Campbell
Newark
Through analysis of survey results and internal parity issues, the top of each classification salary range was set.
The bottom was set 28% below the top of each range. Notwithstanding the above, it is agreed that the
effective July 1,2001, for each position shall be as follows:
Assistant City Manager
Public Works Director
Community Development Director
Administrative Services Director
Recreation Director
$7,555 - $9,671 per month
$7,555 - $9,671 per month
$7,555 - $9,671 per month
$7,555 - $9,671 per month
$7,555 - $9,671 per month
3. Benefits, Leave and Retirement
a. The members of SMO shall be entitled to the same employee benefits as other Saratoga employees who
are represented by the Saratoga Employees Association (SEA), as detailed in sections XIII, XIV, and
XV of the Memorandum of Understanding between the City of Saratoga and SEA, dated July 1, 2001,
b_ The members ofSMO shall receive $350 monthly car allowance used to attend City business.
c. The members of SMO shall continue to receive life insurance coverage at two times the employee's
annual salary, up to a maximum coverage of$150,000.
EXHIBIT "A"
d. The members of SMO may be paid each January for their accrued leave in excess of 160 hours at the
following rates:
1-60 Months 50%
61-120 Months 75%
121 + Months 100%
e. The members of SMO shall begin accruing annual leave at the sixty-one (61) month rate.
f City PERS contract shalI allow SMO veteran employees to buy years of military service for retirement
credit.
4. Review and Appraisal.
All SMO members will be reviewed on their anniversary date. Salary adjustments shall be made based upon
perfonnance appraisal. Overall perfonnance will be judged as below standard, standard, above standard or
exceptional. If a below standard appraisal is given, another review wilI be conducted in three months. A total
of two successive below-standard appraisals shall be grounds for dismissal. These reviews are in addition to
any scheduled review period_
New management employees shall be evaluated after six months and after one year of service. During the first
six-month review period, the salary adjustment shall be one-half the nonnal adjustment for an appraisal rated
satisfactory or above_
All appraisals will be in writing and be signed by both the City Manager and the manager being reviewed.
5. Compensation for Performance.
(This section shall be suspended for one fiscal year, per attached Exhibit "B").
Salary adjustments for annual appraisal reviews shall be made in good faith and be based on the following
schedule:
Below Standard Perfonnance: a reduction in salary of up to _.
Standard Perfonnance: a salary increase ofCPI plus up to _.
Above Standard Perfonnance: a salary increase ofCPI plus up to _.
Exceptional Perfonnance: a salary increase ofCPI plus up to _.
For purposes of the Agreement, CPI shall be defined as the Consumer Price Index published by the US
Department of Labor Bureau of Labor Statistics for the San Francisco-Oakland-San Jose regional area for
Urban Wage Earners and Clerical Workers which is published bimonthly. The CPI to be used shall be the one
most recently published prior to each manager's anniversary date.
EXHIBIT "A"
6. Administrative Leave.
CITY shall grant management employees, on a fiscal year basis, five days of administrative leave. Such leave
shall be taken in a manner consistent with the use of general leave.
7. Implementation.
CITY agrees to recommend the above understanding to the City Council for ratification. Following such
ratification, implementation shall be by resolution of the City CounciL
AGREED ON BEHALF OF THE CITY OF SARATOGA:
Dave Anderson, City Manager
Date
AGREED ON BEHALF OF THE SARATOGA MANAGEMENT ORGANIZATION:
Joan Pisani, President
Date
EXHIBIT "B"
The Letter of Understanding between the City and SMO, Exhibit "A," is hereby amended as follows for the
fiscal year July I, 2003 through June 30, 2004:
L SMO shall adopt a 9/80 work schedule that begins the first pay period of July 2003 (July 4th). The
workday, workweek and work period is defined as follows: The workday begins at 12:01 AM. and
ends at 12:00 midnight The workweek begins at 12:00PM Friday and ends at 12:00PM on Friday,
The work period (pay period) is the period encompassing two consecutive workweeks.
2. SMO salaries will not be subject to any merit increase for the term of this I-year agreement Reference
to Section V, Exhibit "A" is suspended for one fiscal year.
3. Salary ranges and steps will be adjusted by the December 2002 Consumer Price Index published by the
US Department of Labor Bureau of Labor Statistics for the San Francisco-Oakland-San Jose regional
area for All Urban Consumers, rounded to the nearest 10th (1.4%).
CITY agrees to recommend the above understanding to the City Council for ratification. Following such
ratification, implementation shall be by resolution of the City CounciL
AGREED ON BEHALF OF THE CITY OF SARATOGA:
Dave Anderson, City Manager
Date
AGREED ON BEHALF OF THE SARATOGA MANAGEMENT ORGANIZATION:
Joan Pisani, President
Date