HomeMy WebLinkAboutCity Council Resolution 2404 RESOLUTION NO. 2404
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SARATOGA
AUTHORIZING THE DESTRUCTION OF CERTAIN CITY RECORDS
WHEREAS, Government Code Section 34090 et seq. authorizes City
department heads to destroy certain records, documents,
instruments, books or paper after the same are no longer required
with the approval of the Legislative Body by resolution and the
written consent of the City Attorney.
NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City
of Saratoga that it does hereby authorize the heads of City
Departments specified in Exhibit A to destroy those certain
records, documents, instruments, books or paper under their
charge as described in said exhibit.
The above and foregoing resolution was passed and adopted at a
regular meeting of the Saratoga City Council held on the 18th day
of February, 1987, by the following vote:
AYES: Counci]~rs Andson, Clevenger, H3yles, and Peterson
NOES: None
ABSENT: Mayor Hlava
~!,~'<:..~.~.. ~ .....
Mayor
ATTEST:
Deputy City Cle
EXItIBIT A
Camunity Serv/ces Departmeut
Code Enforcement Officer Correspondence 1B ....
EXHIBIT A
Finance Department
Bank statements, work papers, payroll registers, etc., 1978-81 19B-"""
Accotmts receivable, 1979-80 44B"~
Warrant Lists, Payroll Registers, 1981-82 51B
Cancelled warrants/payroll checks, 1980-81 25B ......
Duplicate cash receipts, 1979-80 26B
Duplicate cash receipts, 1981-82 27B
Cancelled warrants/payroll checks, 1979-80 28B
Approval: .Dept. Head City Attorney M~ City Manager
~r~:~ L~e~.~. ~e~" Ca~! ~c~T.~' i.,i~~.,
EXHIBiT A
Personnel
Dental claims, clerical recruitir~ files, 1981-82 46B .......
Job applications (unsuccessful applicants), 1983-85 47C
Job applications (unsuccessful applicants), 1984 48C
Blue Cross, Education, Evaluation samples, dental reimbursement, 49C
Employee Rel. Serv., Benefits (no individual confidential records)
~ation Surveys, Dental Claims, Manager and Asst. Manager 66C
Correspondonce, 1982-85
Approval: Dept. Head~' City A~Drney _,~, City Manager
EXHIBIT A
City Clerk
Various administrative correspondence files, 1968-81 46C ................
Correspondence (insurance and miscellaneous topics, CityManager 50C
and Assistant City Manager, 1973-83
Correspondence and reports on hazardous materials ordinance, sales 52C
and use tax, Sheriff, Village Library, 1971-83
Approval: Dept. Head'~. .... City Attorney~ City Manager __
EXHIBIT A
Finance Department
Bank statenents, work papers, payroll registers, etc., 1978-81 19B
Accounts receivable, 1979-80 44B
l~arrant Lists, Payroll Registers, 1981-82 51B
Cancelled warrants/payroll decks, 1980-81 25B
Duplicate cash receipts, 1979-80 26B
Duplicate cash receipts, 1981-82 27B
Cancelled warr~nts/payroll checks, 1979-80 28B
Approval: Dept. Head V//''
City Attorney City }danaget