HomeMy WebLinkAboutCity Council Resolution 91-34 RESOLUTION NO. 9~-34
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SARATOGA
AUTHORIZING THE DESTRUCTION OF CERTAIN CITY RECORDS
WHEREAS, Government Code Section 34090 et seq. authorizes City
department heads to destroy certain records, documents, instruments,
books or paper after the same are no longer required with the approval
by the legislative body by resolution and the written consent of the
City Attorney.
NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of
Saratoga that it does hereby authorize the department heads to destroy
those certain records, documents, instruments, books or paper under
their charge as described in Exhibit A.
The above and foregoing resolution was passed and adopted by the
Saratoga City Council at a meeting held on the 17th day of April, 1991,
by the following vote:
AYES: C0unci]members Anderson, C]evenger, K0h]er, M0nia, and Mayor Stutzman
NOES: None
ABSENT: None
ATTEST:
Deputy City C~rk
EXHIBIT A
COMMUNITY SERVICES
Box Description
8a CSO Reports, daily activity sheets, monthly rep. & backup, 1984
9a CSO Reports, daily activity sheets, monthly rep. & backup, CSO card
file, 1984
No # Business licenses previous to 1986
Approved: Dept. Head P/~City Attorney City Manager~
EXHIBIT A
PERSONNEL DEPARTMENT
Box Description
16a Term. Pt.time empl., recruiting, def. comp., CDBG, 1982-87
Approved: Dept. Head~,~City Attorney City Manager.~~
EXHIBIT A
ENGINEERING
Box Description
la Route 85 Tech. Adv. Committee (T2000); Emergency Services, 1983-85
65c Bay Area Metro Trans. Comm.; Water District, 1983-85
Approved: Dept. Head~~City Attorney. City Manager~
EXHIBIT A
RECREATION DEPARTMENT
Box Description
8a Dept. records: PO's, bldg. res., petty cash, etc., 1985
9a Class rosters, statistics; disbursements; deposits, 1985
Approved: Dept. Hea~ ]~, City Attorney City Manager~
EXHIBIT A
FINANCE DEPARTMENT
Box Description
10d Timesheets, 1985-86
49c Appropriations changes, budget projects, revenue projections, 1984-
86
52c YTD Act., final run, prog. op. stmts, general ledger, R&E Reports,
1983-85
76c Cash receipts (pink copies), 1987-88
Approved: Dept. Head City Attorney. City Manager~
EXHIBIT A
CITY CLERK
Box Description
34c Misc. administrative files, 1968-80
No # Weed Abatement Records previous to 1987
No # Campaign Statements previous to 1986
Approved: Dept. Head City Attorney City Manager~