HomeMy WebLinkAboutCity Council Resolution 96-03 RESOLUTION NO. 96-03
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SARATOGA
AUTHORIZING THE DESTRUCTION OF CERTAIN CITY RECORDS
WHEREAS, Government Code Section 34090 et seq. authorizes City
department heads to destroy certain records, documents, instruments,
books or paper after the same are no longer required with the approval
by the legislative body by resolution and the written consent of the
City Attorney.
NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of
Saratoga that it does hereby authorize the department heads to destroy
those certain records, documents, instruments, books or paper under
their charge as described in Exhibit A.
The above and foregoing resolution was passed and adopted by the
Saratoga City Council at a meeting held on the 7th day of February,
1996, by the following vote:
AYES: Councilmembers Burger, Moran, Tucker, Wolfe and Mayor Jacobs
NOES: None
ABSENT: None
Mayor
ATTEST:
Deputy City Clerk
EXHIBIT A
Box # Description Dates
1 Yellow P.O. & R.O. Voided Checks 6/84-6/85
37 Revenues folders FY 83/84
35 Revenue and Expenditures reports FY 84/85
49 Pink copy of receipts FY 88/89
2 Individual P/R folders 1985
51 Yellow Cash receipts and posting FY 88/89
53 Time sheets and Revenue files FY88,89,90
55 Vendor Files I-R FY 88/89
60 Vendor Files Gradeway-Refundable deposit FY 89/90
56 Vendor Files S misc.-emp.reimb. FY 88/89
59 Vendor Files Reliable office-council reimh FY 89/90
3 Deferred Compensation s-mm~ries FY 85/86
4 Info. on use of City land, pavement mgmt. &
Transient Occupancy 1983
5 Vendor Files M-Russ Ent. FY 86/87
6 Yellow Copies of Warrant checks FY 86/87
7 Time sheets 85/86, PERS & ICMA files,Correspondences
82-86
41 Yellow copy Cash receipts 8/81-12/81
52 Pink copy cash receipts FY88/89
71 Vendor Files P- S.J.Water FY90/91
17 Operating Stmts, Acct.Activity FY81/82
40 Cash Receipts FY83/84
64 Pink copy cash receipts FY89/90
27 Yellow copy warrant checks FY83/84
25 CAFRcopies FY81/82
225 Audit working papers FY85/86
FINANCE DEPARTMENT
Box De scr lpt i on
QQlcFinancJat Illports (Windouts), 1979-80
OO~,c~.lrlanctst Rqxr~: (printouts) 19764?
QQ3aFfrmnctsl and payroLl uqxjter fn;xjt. 1982-83
O03bF?nanctsL IIq~orts (printouts) 1975-76
QQ3cFI~anc?sL Reports (printouts) 1978-79
00~l~(nanctsL Reports (IFtntouts) 19F9-80
O0Sl~lnaqcisL liepatti (Wintouts) 1978-79
006bF|nanctsL Reports (printouts) 19~9-80
OQTbF(ninctaL Reports (pr;ntouts) 1967-79
OOgbFfrmncisL Reports (printouts) 1978-79
onb~cc~unh piylb~.tCy~ ef~rrl~tl, A Hisc. -Oaf. Ccep. I~aS-SS
1~-85 I
013i;rts, Prate ~. Starrot ~tes t~-al
01&eFin. R~,, G~. L~r Bat. Shts:,
(printers) (FI~iiL R~t8) 1~1-~
'21~t8 ~Le ~. of ~rrmts, Daisher - Kaiser HeaLth 1~-~
~I.FI~IoL R~rts (Wint~:ts) 197~,
WWrotL ~t[~ ~ks; ~tty ca~ cneLL~ ~b I~H
~l ~Le ~. of ~rr~ts, Satdivar-Z nisc. 1~-~
brat Let ca~
brat LaP Carl 1~-74
~rat Let Ca~ 1971-~
~lc~rat Let Ca~ 1~-71
~Yetta c~ie ~ipts & misc.
~rr~s, S ni~. th~ TCS ~pi ta[ ~., ~/~-7/87 1~-87
~V~ File Q-S 1987-~
~la- ~tW eatt~ thr~ Dmity N, 6/~-7/87 19~-87
~lcP~roit briefly ~tu~ 19~-85
Referee R~t -its, N~, F~ ~-~