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HomeMy WebLinkAboutCity Council Resolution 97-08 RESOLUTION NO. 97-08 RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SARATOGA AUTHORIZING THE DESTRUCTION OF CERTAIN CITY RECORDS WHEREAS, Government Code Section 34090 et seq. authorizes City department heads to destroy certain records, documents, instruments, books or paper after the same are no longer required with the approval by the legislative body by resolution and the written consent of the City Attorney. NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Saratoga that it does hereby authorize the department heads to destroy those certain records, documents, instruments, books or paper under their charge as described in Exhibit A. The above and foregoing resolution was passed and adopted by the Saratoga City Council at a meeting held on the 5th day of February, 1997, by the following vote: AYES: Councilmembers Bogosian, Jacobs, Shaw, Wolfe and Mayor Moran NOES: None ABSENT: None /~> Mayo~ / ATTEST: t Deputy City 053c Encroachment permits 198Z-BZ 0~5c Bay area Hetro~otitan Transportatio~ Conre,; Mater District 1983-85 Eng 085H Cash receipts (yettoY 1983,-87 Rec O0~.a PO'S, Conupter pro~iems, class fms, deposit wkshts, theater calendar 1985,87 Rec O0~d Budg. reserv., class deposits, schedules, etc. 1987-~8 Rec OOSa Softbell, releases, corrres~e, calendar, receipts, etc. 1988-8~ Rec OOSd CLass information -State, payroll, deposits, brochure, etc. 1986-B6 Rec Disbursments, vouchers, payroll, class sta~,~tc. Rec O07d 1987 · 89 OO& ~ as c. 198~-~0 Rec O09a Theater, classes, slats, meipts 1985-85 ~ec O0~d CLass rosters, statistics; disbursements; d,~,ratts. lWI-91 R~ O:~4d CLass,trip rec., FhO~ss dsrkroels computer rec, Youth Cawre., Health Permits I~:)-~D Rec 035d CLass records & financiers t~O-~O Rec 03&d CLass, trip records & financiers 1~-~0 Rec 051d CLass trip records and fln~rtctaLs 1~87-57 Rec O;$~b class payroll, reftx~ds, slats, brochure info., dspc~it info. 1~ql-91 Rec 038cl CLass, bldg. records and finemints & corres~e 1~81-~ Rec O~Oc Caterdare, corras.,Po'ssImrrant ttst,rentats,ref~qds,pmyrott,dePostt sttps, receipts,b~rth cert.,remodeL info,satary survey I~2-93 Rec 041c Rever,Je stmm~a~y reports, 8/92'6/f13 1~6-88 Rec 045b Reservations, vouchers, P.O.'s, mmos, reports, registration lq~3-~3 Rec 045d CLass deFosits, raservatiom, schedules, registration 1987-87 Rec 04~o PO's, bL~li. sup. rap., dtsi~Jrsmts, refurds, contracts, ached, e~c 1985-89 Rec O/.~c BLdg. sup. rpts, ~arrant Lists y~Jth comm., trill, class, etc. 0~d Budget, Financier Pf'ojects, QuarTerLy Firar~laL 0:~Scf Financial statement, audit tra~Ls 1988-H 07/,d Fin. Stmts/aud(t trai|s/ttmeshta, pe~y cash cks, bank dep rec. 1981-&S Fin 075d F~rm~ciaL statements/cutlet tr'a(La JuLy - Decelnber 1~7 !~7-~7 F~ Dept, Hea~ C it_v Attv ~ ,- _ t~v M~r ,. 1981-90 )06d Argo~ corres.; (SO corresp, reports, cLiF~ings, files, dascr 1989-91 rams ~lOd CSO chron file; false slam; parking cit. database, r.ecetpts 1987-90 Cc~$ 011d Citations, holds, false Item, cewjrt, CSO materials 1985-86 Coma Ol/,d Incic~mt Reports, 11/85-2/86 1991-91 Corns D15b C$0 NonthLy Reports, 1/91-10/91 1985`85 OISd Incident Reports. 7185-q0i85 1987-9~ Cams O16b PerCy ord., dance nell, x-gaurds;teLetahme,bus Ltc.p.saf cam 1985`8S D16d Incident Reports 1/8~-6/85 1989-89 D18b k~ater Ngmt. Cox,plaints; (SO Reports (Jan * Sap q989) 198S`86 Cams OZ2d Correslxrdence, P$C Cotreams, Agencies, Ref. Haterisk 1991-91 Coma OZ3b CSO Reports 11-12/91; Camplaints 551-750 (CempLt. Ngr.) 1986-87 D26a CSO index cards, 1/86-1Z/87 198~,-87 Cams O27a C$0 index cards, 1/8&-12/87 1968-89 O3z, c Business Licenses end affidavits 1968-90 Cams D:SSb (SO Reports, Logs; Crossing Guard Corresponcleme 1980-89 O:56b False'ALarm invoices; solicitor pare; perk. cit; DNV holds; receipts . 1990-91 ~1::S7b Complaint Harmget System Ccaplafnts 1-750, I0/90-8/91 1985-90 CcmS 339b (SO reports, GE Radio info packet; parking citations 1990-91 Corns 339d False slam bills/invoices/cards 1990-90 Cozr~ ]52c CSO NonthEy Reports 1987-89 ComS Y~3c Public Safety camsissies: corr, roofing; party Letters 1989-90 Corns )68c copses Reports (Sheriff) 1987-68 Cc~s )77d Paid perking citations. 1-87 to 12-88 1987-57 Corns ;01d NonthEy revenue reports for false slam 1991-91 Cams ~28d (SO throe. Pk. CiC. materials, false s~arm btJ. iing Listing . d 't Att (C C t M r. 't~ k' O01e 1990 Recruitmeets -AppLications - not intervteued lq90-90 ~Sb PoL .Dev.Conf,Leg.bjL L. ,Vtt LallelloiseCorem- ,Open Spice TF ,Sister City Sacien-Sacler%Vi I Legs 1F, (coni'd) 1984-9;4 OOSb ViLLage Ilost ASSQC.,iGC Corres.,Leg. i4voclcy, Prc~. ira., PERS lulL. 198J.-9~. 0064 CabLe TV, HeaLth insurance, P.O.'s, Pavement, Water Cons. 1983-90 Iqg- 010e Coffee., ABAG, SHARP, AriqulL Ccmp. Survey, Budget 'tqS.8-q;' FAg. 011a COSG fttes, Library funding {Library 1~85-81') 1~85-8~ r Cities Group, COlE files [~Z~ 198~-91 C Parsgreet files: not inter'viscid; terqllinsted ample }2-P 1988-91 Ol~d Sheriff Contract, Pul:~SafCemt, Ilasssge, cable lV, Hakefie, PO's,heaLth Icmymt 1985-92 01~.b Budget, Goats, Atty, coffee, Sheriff Contract 1986-92 016a Interviews 1989-90 Ngr 017'0 City Arty PO'S, LIJT exeil~t, Tranl~t ,EIR consuLt,Traffic movemeqt, street closures [co~t'd) 1971-9~, 017b Pre-sate insp.prog,leauttficstlen TF, vectm' controL, sheriff, Cox project (cent'd) 1978-9~, 017t} individual $ite~, lraffic soywest, street closures, hit.abatement dlst.,hist.pres.eVia Regina water 1978-9/. 025d Rt 85, lraffic Authority 1982-~0 02~1 Leg Butteti.-m, Budget, C{xmty Cows., Cotroe. (King, Ar~)NTC 1960-91 Ngr 0271} Grants, CDIG 198~-92 Iqgr OZTd PersonneL: Piarning Dir Recruit, Asst En9 Recruitment 1~1-91 Ngr 028d C~. ~., Gift htatq, ~ftt PayS, U~t~, C~ty C~, Rev. Shar, State Grits (conrad) 1~61-~1 Hgr 02~ G~.Ptan Rev, Tra~,Stom Dmge,i~ 85,B~ St~,LeISe,C~.Gp.,VfIL.S~.Pt. 1961-91 Ngr 03~ NeaLth PLn, Ri~C to Vork, Proj ~tch, ABe, Su~tm Pr~, UtILIt~, ~tbr/~, ~m~filLstm 19~-92 Ngr 031b Perso~k: Tem~; U~tttty U~r Tax Fo~, Hgr. Co.~resm 1978-92 Hgr 031d RagSeaL Gov~, Def. C~p, NPC, Equtl3ment, Haz. Nat., keen VaLley, SOTS, Fire Diet, Nuisance 1978-91 Mgr 033d Yorkera Comp., AIAG HeaLth, Transp, CabLe TV, Budget, 1talLer Lease 1985-93 Hgr 050c Eisner, ToppaL, PersonneL, PO'I, DisabiLIty insurance, Pottut, Arch. Barriers,Grind Jury, CATV 1983-93 Ngr 069c Proc., Leg. BuLl,, UtiLity User Tax Corres., RC. 85 doe.,' Recycle Ctr. 1977-90 NSr O?Oc To-Do, Prop. lm, Fees, SA$CC, Trail. Auth., Recycling 1980-92 Hgr 070d Term Emptoyees; InterviM 1982-8<) Ngr O~ld P.O.~s, Pgr. corresp., RFP responses; right to york (wq~Loyee forms 1988-f0 Iqgr 1~85-89 Hgr 1~85-89 Mgr Intervievs, Recruitment 1~1-9Z Pars VoLunteer Asst. Recruit, Ptmnner Recruit, Ouito Park Access 1~8~-9Z Pars