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Home My WebLink AboutCity Council Resolution 03-008 RESOLUTION NO. 03-008 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SARATOGA AMENDING THE CITY'S CLASSIFICATION PLAN WHEREAS, Rule 3.02 of the City's Personnel Rules provides that the City Council may amend the City's Classification Plan from time to time; and WHEREAS, the City Council adopted Resolution No 85-9122, A Resolution Implementing a Reorganization Plan and Authorizing Permanent Positions in City Service; and WHEREAS, subsequent to the adoption of said Resolution No 85-9.122, the City Manager has recommended further changes to both the City's organization and Classification Plan; and WHEREAS, the City Council has considered the recommendations of the City Manager and believes that implementing these further changes will be in the best interests of the City, WHEREAS, the City has apprised recognized labor organizations of these amendments to the classification plan; and NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Saratoga does hereby amend its classification plan to include the creation of an Administrative Analyst I/II position and the classification broadband for Administrative Analysts. Additionally, the City Council hereby eliminates two FTE positions by eliminating the Economic Development Coordinator fixed-term position and an Administrative Analyst position. The terms and conditions of the Memorandum of Understanding between the City and SEA are hereby amended by incorporating therein Exhibits "A" and "B," attached hereto. The above and foregoing resolution was passed and adopted at a regular meeting of the Saratoga City Council held on the 19th day of February 2003, by the following vote: AYES: Councilmembers Kathleen King, Norman Kline, Vice Mayor Ann Waltonsmith NOES: None ABSTAIN: None ABSENT: Councilmember Stan Bogosian, Mayor Nick Streit ATTEST C ~d~ Ann Waltonsmith, Vice Mayor Cathleen City of Saratoga ATTACHMENT A Page 1 of4 ADMINISTRATIVE ANALYST IIII DEFINITION Under general supervision or direction, provides administrative assistance for a department or division, including interpreting and implementing established policies and procedures in the areas of human resources, finance, information systems, public safety, public works, economic development, environmental programs and other internal programs and projects. DISTINGUISHING CHARACTERISTICS Assigned duties to the positions in this bi-level class range ftom routine at the entry level to complex assignments at the advanced level. Employees in this class apply the principles and practices of public administration to human resources, public safety, public works, environmental programs, information systems, economic development and general administrative assignments. Duties may include responsibility for a program area or project Some assignments at this level are confidential and require the exercise of considerable judgment Level I - This is the entry level of this bi-level classification. Employees at this level perform administrative and analytical duties under general supervision, in accordance with established guidelines and procedures. Level II - This is the advanced level ofthis bi-level classification. Employees at this level perform a full range of duties, including complex and difficult assignments under direction. Incumbents may advance to this level after gaining additional experience and proficiency. ESSENTIAL DUTIES - duties may include, but are not limited to, the following: Conduct studies, prepare reports, analyze policies, and make recommendations to staff, commissions, the City Council, and other groups. Represent the City or assigned department in meetings and public hearings. Participate in the development, implementation, and maintenance of management and administrative improvements, and organizational changes. Confer with other staff and the public to explain and review policies, procedures, services, and activities. Provide staff support to City commissions and committees. Administer special projects, maintain records, organize and attend meetings, recognition programs and special events. City of Saratoga ATTACHMENT A Page 2 of 4 Administer assigned programs. Develop proposals for and manage grant-funded projects. Develop and administer program budgets; monitor expenditures. Administer and monitor major contracts and rranchise agreements. Prepare reports, correspondence and exhibits; make presentations to businesses, community groups, commissions, and City Council; and conduct special studies. Supervise clerical, technical, professional and volunteer staff; plan, organize and monitor work assignments. Respond to citizen complaints, inquiries and requests for services and information. Participate in community meetings. Plan, schedule, and implement economic development program activities. Advise the public, developers and other interested parties on a variety of economic development matters. In addition, the Administrative Analvst II may: Facilitate community meetings independently. Coordinate publication and distribution of newsletters. Provide media and community relation services. Coordinate public safety and related programs, including emergency services and preparedness. Assist with intergoverrunental relations, including legislative and policy analysis. QUALIFICATIONS Knowledge of: Principles and practices or budget development and administration, and organizational and administrative systems. Use and application of modem data and information systems and technologies. Laws, codes, rules and regulations governing municipal activities and operations. City of Saratoga ATTACHMENT A Page 3 of4 Use and application of modem data and information systems and technologies, including spreadsheets, word processing and data base applications. Principles and practices of economic and community development and demographic research and analysis. Federal, State, and local law codes, rules and regulations concerning economic development and land use. In addition, Administrative Analvst II: Techniques of public representation and group dynamics. Ability to: Understand, interpret and apply laws, regulations, administrative policies and rules, and direct their application. Establish, evaluate, and implement administrative policies and procedures. Assess and develop staffing systems. Analyze and make recommendations regarding complex and non-routine problems, programs, and systems. Prepare and analyze technical and general reports. Organize and direct a function, program or project Work extended or irregular hours. Communicate clearly and concisely, both orally and in writing. Utilize modem information and communication technologies. Establish and maintain effective working relationships. Be sensitive to the needs and desires of the business community and residents. Coordinate and implement an economic development program, including a proactive outreach and communication program that projects the image ofthe City. In addition. Administrative Analvst II: City of Saratoga ATTACHMENT A Page 4 of 4 Lead community meetings independently. Accurately interpret and administer applicable codes and regulations. Education and Experience: Experience: Dependant on the level of the posItIOn, two to five years of progressively responsible administrative management experience in a public sector organization. Education: Bachelor's degree in public administration, business administration, or a closely related field. LICENSE OR CERTIFICATE None An employee in this classification is expected to travel to various work locations in the performance of assigned duties. 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