HomeMy WebLinkAboutCity Council Resolution 03-026
RESOLUTION NO. 03-026
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
SARATOGA ADOPTING THE PUBLIC ART POLICY
WHEREAS, Saratoga City Council adopted Resolution 01-058 establishing the Saratoga Arts
Commission in order to insure that the arts continue to be of value as an integral part of Saratoga; and
WHEREAS, one of the duties of the Saratoga Arts Commission is to assist the Saratoga City
Council and Planning Commission in using public art to enhance development, including public
structures; and
WHEREAS, one of the duties of the Arts Commission is to advise the Saratoga City Council in
the creation of policies regarding public art; and
WHEREAS, in order to further its duty in assisting the City Council regarding public art, The
Saratoga Arts Commission has developed certain policies and guidelines, known as the Saratoga Public
Art Policy;
NOW, THEREFORE, the City Council of the City of Saratoga hereby resolves as follows:
The quality of life, public welfare, as well as the popularity and prosperity of the community are
greatly enhanced by visually stimulating and high quality public art. Therefore, it is the intent and
purpose ofthe Saratoga City Council to set forth policy regarding public art_
AND BE IT FURTHER RESOLVED,
The Saratoga City Council finds that the Saratoga Arts Commission Public Art Policy, attached
hereto as exhibit 1, is necessary and appropriate to guide the City's exhibition, acquisition and retention
of public artwork and hereby adopts it as City policy.
The above and foregoing resolution was passed and adopted at an adjourned meeting of the Saratoga
City Council held on the 711> day of May, 2003 by the following vote:
AYES:
Councilmembers Stan Bogosian, Kathleen King, Norman Kline,
Vice Mayor Ann Waltonsmith, Mayor Nick Streit
NOES: None
ABSTAIN None
ABSENT: None
Nick Streit, Mayor
City of Saratoga
Public Art Policy
I. PURPOSE
The purpose ofthis policy is to establish a Public Art Program through which the City of
Saratoga can acquire and accept artwork on loan or as a gift. The policy establishes the
goals and objectives of the City's Public Art Program and provides guidelines for
acquiring existing artwork, commissioning artists to create new art work for the City, and
for sponsoring temporary art exhibitions on City property. The policy applies to the
acquisition and exhibition of all artwork loaned to, donated to, purchased by, or
commissioned by the City of Saratoga for the Public Art Program.
The policies outlined below will be subject to periodic review. From time to time, the
City may adopt and incorporate into this policy such additional guidelines as it deems
necessary.
II. THE SARATOGA PUBLIC ART PROGRAM
A. Goals & Objectives
The goal of the Public Art Program is to promote public art to enhance, enliven and
enrich the City while reflecting the values of the community. The program objectives are
to:
I. Enhance community identity and pride;
2. Provide the highest quality artwork available, promoting excellence and
demonstrating diversity and variety of media;
3. Increase public exhibition opportunities for artists who live or work in Saratoga;
4. Encourage public participation and interaction with public spaces identified by the
City Council, kindling awareness of how surroundings impact experience;
5. Enrich the public environment for both residents and visitors through
incorporation of the arts; and
6. Strive for diversity, reflecting the social, ethnic and cultural fabric of the city.
B. Funding
Public art projects may be funded through a variety of sources approved by the City
Council, including:
L Public funds,
2. Private contributions,
3. Grants,
4. Corporate sponsorship,
5. Matching gifts,
6. Development fees,
7. Gifts of art, and
8. Fundraising.
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C. Administration
The Saratoga Arts Commission shall administer the Public Art Program, coordinating
with other City commissions as necessary. The Commission will:
a. Participate in identifying and developing possible Public Art sites for City
Council approval;
b. Draft and distribute Calls for Artists, stating project goals and site plan;
c. Convene Art Selection Panels as needed;
d. Participate in all City Council meetings where public art is discussed;
e. Prepare and monitor all tracking documents, including artist records, art
inventories, and contracts;
f. Coordinate all physical and logistical components of art installation;
g. Coordinate preparation of all necessary signage, including identification labels
and/or plaques;
h. Coordinate publicity and media attention for displays;
1. Serve as conduit between artist, project and building managers, City staff, and
others as necessary to ensure a trouble-free project flow;
J. Serve as resource, guide, and counsel to the City Council and City staff
regarding all issues related to the Public Art Program;
k. Present an annual report to the City Council on the Public Art Program
accomplishments of the prior year and plans for the coming year; and
L Conduct an annual review of all holdings in the art collection. During this
review the Arts Commissions will:
i. fuventory the collection;
ii. Examine the condition of each piece to detem1ine any restoration or
preservation needs; and
111. Examine the display or storage conditions of each piece.
D. Maintenance, Protection, and Display of Artwork
The City will be responsible for the proper maintenance, protection, and display of all
artwork accepted by the City as part ofthe Public Art Program. These activities will
be conducted in accordance with any written instructions provided by the artist/donor
at the time of delivery of the work to the extent feasible. fu fulfilling these duties, the
City will:
I. Exert reasonable efforts to protect the artwork from theft, vandalism and other
damages;
2. Maintain insurance policies providing coverage for theft, vandalism or other
damages to the artwork;
3. Exert reasonable efforts to ensure that acquired artwork is available for public
viewing and, when available for public viewing, displayed in an appropriate and
respectful manner; and
4. Provide official acknowledgement of receipt of artwork to artist/donor.
The City will not intentionally destroy, damage, alter, modify or otherwise change a
piece of artwork accepted by the City as part of the Public Art Program. If any
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alteration occurs after the receipt of the work by the City, the artist has the right to
request that the work no longer be represented to be the work of the artist.
III. ACQUISITIONS
The following policies apply to the acquisition of art by the City for the City's permanent
art collection.
A. Artwork Selection Criteria
Artistic integrity and highest quality of aesthetic experience will be the primary
considerations in the selection of public art in Saratoga. The following criteria shall
apply:
1. Media: All visual art forms and materials will be considered consistent with the
purpose of the acquisition.
2. Quality: Artwork shall be oflasting value and artistic merit that will enhance the
City's collection.
3. Audience: The artwork will be suitable for display to a diverse audience
including children and employees. It should enhance its setting and help create a
sense of place. The City may not acquire public art that would, when displayed,
create a hostile work environment for public employees.
4. Style: The artwork should be suitable in scale, materials, and form for its
surroundings, or capable of being sited in a variety of public areas. Artwork
selected for the City's collection should advance the purpose specified by the Arts
Commission at the time an acquisition project is undertaken.
5. Range: Artwork may be functional or non-functional; conceptual or tangible;
portable or site-specific; folk art, craft or fine arts; temporarily or permanently
installed.
6. Condition & Permanence: The artwork will be of materials and method of
construction suitable to the setting. Artwork for outdoor exhibition will be
resistant to theft, vandalism, weathering and constructed to avoid extensive
maintenance and repair. At the time of acquisition, the artwork will be in good
condition or worthy of restoration.
7. Technical Feasibility: The City will consider for commissions only those
artwork proposals it finds likely to be completed according to design. The City
will only select artworks for which it has an immediate location or storage
capacity.
8. Fiscal Feasibility: The City will consider only such artworks for which it
possesses adequate funding for appropriate display, maintenance, insurance, and
safeguarding. An estimate of maintenance expenses associated with a proposed
artwork shall be presented to the City Council prior to acceptance of the work.
9. Public Safety: The City will not consider works that the City determines may
pose a threat to public safety.
B. Artwork Selection Process.
The City may acquire artwork for a specific purpose (e.g., for a particular location or
to commemorate an event) or in response to an offer of donation separate from a
specific acquisition process. All acquisitions shall be approved by the City CounciL
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1. Specific Purpose Acquisitions. When artwork is to be acquired for a specific
purpose, the Arts Commission shall adopt a resolution stating the purpose of
the acquisition and the process to be used for selecting artwork to be
recommended to the City Council for acquisition. The Commission is
encouraged to fonn and seek the recommendation of an Art Selection Panel
for any major acquisition. The Commission shall provide for review of
proposed acquisitions by any affected Commission in the selection process.
The Commission may fonn subcommittees to assist in the selection process.
All recommendations to the City Council shall be adopted by the Commission
at regular or special meeting of the Commission.
2. Proposed Donations. When artwork is proposed to be donated to the City, the
proposed donation shall be reviewed by the Arts Commission. The
Commission may recommend immediate acceptance or rejection of the offer
or may adopt a resolution establishing a process for further review ofthe
offer. The Commission may convene an Art Selection Panel to assist in the
selection process. The Commission shall consult with any Commissions
affected by the proposed donation. The Commission may fonn a
subcommittee to assist in the selection process. All recommendations to the
City Council shall be adopted by the Commission at regular or special
meeting of the Commission.
C. Art Selection Panel
The Arts Commission is encouraged to appoint Art Selection Panels on an as-needed
basis to coordinate the acquisition of artwork for the Public Art Program. The
Commission shall consider the Panel's detenninations before making its final
recommendations to the City CounciL Separate panels may be convened for separate
acquisitions or a single panel may be used for multiple acquisitions.
1. Structure: Panels will be chaired by a member of the Art Commission, who will
vote only to break a tie. Each Panel will consist of four voting members and such
non-voting members as the Commission sees fit to include based on the purpose
of the acquisition under consideration and the interests of other City Commissions
and departments. Voting members shall be selected on the basis of aesthetic
expertise and may include artists, architects, curators, and other arts professionals
(excluding dealers, agents, or representatives of artists applying to the panel).
Voting members shall serve for a tenn defined in the resolution establishing the
panel not to exceed four years. No individual may serve for more than eight
consecutive years as a voting member on any Art Selection Panel or succession of
such panels. No individual may serve as a voting member on more than two Art
Selection Panels at any time.
2. Duties: Each Panel shall:
a. Review, evaluate, and discuss the credentials, proposals, and/or materials
submitted by artists and donors;
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b. If it finds that further information or materials are required before a
recommendation is possible, procure the needed materials and convene for
further discussion;
c. Via majority vote, reach a recommendation regarding the selection at issue;
d. Inform the Arts Commission of the Panel's recommendation in writing,
explaining its reasoning;
e. Consult with the Commission at an early stage regarding larger, more
expensive proposals or selections;
f. If it finds there is insufficient merit among the submissions, make no
selection. If this occurs, or if the Panel cannot reach agreement, the matter will
be returned for disposition by the Arts Commission;
g. The Panel may not consider art owned or created by any member of the Panel
or any person with whom a panel member maintains a close personal or
professional relationship; and
h. All meetings of the Panel shall be conducted in accordance with the Brown
Act.
D. Acquisition Methods
Artwork may be acquired by purchase, commission, donation, or long-term loan as
follows:
1. Purchase: When an existing artwork satisfies the selection criteria of both the
Public Art Program and a specific public art project, the Arts Commission may
recommend that the City Council authorize direct purchase of the artwork
2. Commission: Based on a recommendation from the Arts Commission the City
Council may award commissions by competition or invitation. The selected artist
would be commissioned to create original work consistent with the artist's
proposal. Commissions may be awarded as follows:
a. Closed Competition - Artists may be chosen through a limited competition,
for which selected artists are invited to submit proposals according to criteria
established by the Arts Commission or a duly authorized Art Selection Panel.
Such criteria will reasonably expedite the goals of the competition without
unduly excluding qualified participation;
b. Open Competition - Artists may be chosen through a competition whereby all
artists are welcome to propose works that meet the requirements established
by the Arts Commission or a duly authorized Art Selection Panel; or
c. Invitation - Artists chosen by the Arts Commission or a duly authorized Art
Selection Panel on the basis of their qualifications (as demonstrated by past
work, past experience with public art, and successful completion of previous
projects similar in scope and demand) will be asked or paid to develop a
proposal.
3. Donation: The Arts Commission may recommend that the City Council accept
artwork offered as a contribution to the City by a citizen if the work satisfies
Public Art Program selection criteria and an appropriate site exists to exhibit the
work
4. Loan: When an existing artwork satisfies Public Art Program selection criteria
and is suited to a particular purpose or is well-suited to a particular site, the Arts
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Commission may recommend that the City Council authorize the City to borrow
the work from the artist or owner. The terms of the loan, including the period for
which the work is loaned, any instructions for proper care and maintenance of the
work, and all relevant insurance arrangements, shall be specified in a Loan
Agreement.
E. Ownership of Purchased, Commissioned, or Donated Artwork
I. Artwork purchased, commissioned, or accepted as a donation will be the property
of the City of Saratoga. Title for each work will be transferred to the City as
necessary.
2. Upon acquisition of an artwork, the relationship between the City and the artist
will be defined by a standard contract addressing the terms of the acquisition, any
instructions for proper care and maintenance of the work, and any special
agreements regarding the manner in which the work may be deaccessioned,
copyright, reproduction and resale issues.
F. Responsibilities of Artists/Donors
1. When an artwork has been selected for inclusion in the Public Art Program, the
artist/donor must agree to:
a. Sign and abide by the terms stated within the acquisition agreement;
b. Execute, complete and deliver the work at an agreed upon date and time;
c. Maintain an effective working relationship with the project team and staff;
d. Advise the Arts Commission immediately of any significant changes to the
scope, materials or design of the work after contract is signed (all changes
must be reviewed and approved prior to completion);
e. Personally design and execute the work, working with City staff in connection
with site preparation and installation, unless otherwise stipulated in the
contract; and
f. Warrant that the work is the original product of the designated artist's creative
efforts and does not infringe on any third party's copyrights or other
intellectual property rights.
G. Criteria for Artwork Placement
When identifying the proposed location of artwork, the Arts Commission shall
consider the following:
1. Public safety;
2. Visibility;
3. Lighting;
4. Traffic patterns: interior, exterior, foot, and auto;
5. Function ofthe existing facility or site;
6. Relationship of the proposed artwork to pre-existing works of art on the site;
7. Future development plans for the area;
8. Landscape design;
9. Environmental assessment;
10. Public accessibility;
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11. Appropriateness of the physical characteristics of the site; and
12. Relationship to the social and cultural identity of immediate local community.
H. Public Safety
No work will be displayed before the City has inspected it and ascertained that it
poses no threat to public safety. Through evaluation by qualified staff, the City will
ascertain that no aspect of the installation creates a substantial risk of injury when the
work and any adjacent property are used with due care in a reasonably foreseeable
manner. The City will further ascertain that installation of the work will not pose a
substantial or unreasonable risk of serious bodily harm to persons using the work or
adjacent property with due care appropriate to their age in a reasonably foreseeable
manner. After a display has been installed, the City will monitor the installation as
needed to ensure that no such risks are created due to changed circumstances.
L Relocation or Removal of Purchased or Commissioned Artwork
The City may, as necessary or appropriate, transfer City-owned artwork from one
public site to another, remove artwork to storage, or make a temporary loan of
artwork to another agency or organization.
1. The Arts Commission will review proposals to relocate or remove a city-owned
artwork and make a recommendation to the City CounciL The Commission may
appoint an Art Selection Panel for assistance. Considerations include, but are not
limited to:
a. Security of the artwork can no longer be reasonably guaranteed;
b. Maintenance costs are higher than anticipated;
c. Faults of design or workmanship make repair unfeasible;
d. The artwork has been damaged and repair is unfeasible;
e. As erected, the artwork poses risks to public safety not identified during the
selection process;
f. Once installed, the artwork does not conform to the expectations according to
which it was selected;
g. Significant changes in the use, character, or design of the site have occurred,
affecting the integrity or appeal of the artwork;
h. The authenticity of the artwork is called in to question;
i. The aesthetic quality of the artwork is called in to question;
j. The Arts Commission wishes to replace the artwork with a more appropriate
work by the same artist;
k. Receipt of written request from the donor to deaccession the artwork.
2. In reviewing proposals for relocation or removal, the Arts Commission will:
a. Consult the Acquisition Agreement and other pertinent agreements;
b. Discuss with the artist the circumstances prompting the review;
c. Seek opinions of more than one independent professional qualified to
recommend on the concern prompting the review (conservators, engineers,
architects, landscape architects, critics, art historians, safety experts, etc.);
d. Review written correspondence, press, and other public suggestions;
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e. Explore means ofresolving the concerns prompting review short of relocation
or removal;
f. Ifno such means are satisfactory, seek a suitable relocation of the artwork. If
the artwork was designed for a specific site, the Commission will endeavor to
relocate it to a site consistent with the artist's intention. Ifpossible, the
Commission will obtain the artist's assistance in making this detennination;
and
g. Ifno relocation is suitable, the Commission will store the work or seek
deaccession consistent with the deaccession policy below.
Nothing in this policy shall limit the City's ability to take whatever action is deemed
appropriate to protect artwork and human health and safety in the event of an
emergency.
1. Deaccession of City-owned Artwork
The City of Saratoga recognizes that the deaccession of artwork must be handled with
great care, as apprehension that public art might be disposed of to pay operating
expenses or satisfY the trading desires of the City could discourage potential donors
or artists. Moreover, haphazard deaccessioning could cause irreparable hann to the
City's collection. The City of Saratoga has a fiduciary obligation to maintain the
collection for the benefit of its citizens. The Arts Commission may recommend that
an artwork should be pennanently removed from the City's collection according to
the procedures that follow.
1. Criteria for Selecting Works for Deaccessioning
A work may be deaccessioned if at least one ofthe following applies:
a. The City carmot properly care for or store the work;
b. Security of the artwork can no longer be reasonably guaranteed;
c. There is no suitable site for relocation of a work that must be moved;
d. Maintenance costs are higher than anticipated;
e. The artwork requires repairs that are unfeasible;
f. The work's condition requires restoration in excess of its aesthetic value;
g. The work is so deteriorated that restoration would prove unfeasible or
misleading;
h. If, as erected, the artwork poses risks to public safety not identified during the
selection process;
L It is detennined that the work lacks significant aesthetic, historical and/or
cultural value;
J. The City's collection contains a large quantity of work by a single artist of
minor stature (in such a case, the Commission may find it sufficient to retain
only a representative collection);
k. The work is detennined to be a duplicate (e.g., prints or multiples) oflesser
quality than other works in the collection;
L The work is detennined to be a copy or pastiche without significant historical,
documentary, or aesthetic value; or
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m. The work is determined to be a forgery or fake. The Commission is
responsible for ensuring that any such forgery or fake is identified as such
when it leaves the City's collection.
2. Deaccessioning Review
Every five years, or as needed, the Arts Commission will review the City's
collection and compile a list of those artworks it recommends be deaccessioned.
The Commission may also review and recommend that individual works be
deaccessioned as necessary. The following procedures will apply:
a. The Arts Commission will prepare a written report for each artwork it
recommends for deaccessioning, to be circulated to each member of the
Committee one month prior to the meeting at which deaccession will be
formally considered. The report will include:
i. Title, artist, medium, dimensions, and present location ofthe work;
ii. Provenance;
iii. Slide(s) and/or photograph(s) ofthe work;
iv. Report on the condition of the work by an expert in the field;
v. Estimated fair market value (if the work is of high monetary value, the
Commission may solicit opinions by independent consultants);
VI. Copy of the City's title to the work;
VII. Reason for proposed deaccession; and
V1l1. Recommendations for method of disposaL
b. Each member ofthe Commission will physically inspect the work before
voting to recommend deaccession;
c. After appropriate deliberation, the Commission will approve or reject the
recommendation by a majority vote;
d. The City Attorney will review the Commission's recommendation to verify
that no legal restrictions prevent deaccession. The City Attorney's written
approval must be obtained before a work is deaccessioned;
e. For artwork with a value of $500 or more, the Commission will forward its
report and the City Attorney's approval to the City Council for action by the
City CounciL Artwork with a value ofless than $500 may be deaccessioned
without Council approval; and
f. When the formal decision to deaccession has been reached, the work will be
removed ¡Yom the City's insurance log and its acquisition file will be
retrieved, armotated in red as "Deaccessioned," and transferred to a
deaccession file located at the Department of Recreation. All documentation
regarding the deaccession of the work, including the report ofthe
Commission, the approval ofthe City Attorney, and correspondence with
donorslheirs will be filed herein.
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3. Notifying Donors/Heirs
Once it is determined that a work is to be deaccessioned, the City will make all
reasonable efforts to locate the donor or his/her heirs. The City will explain in writing
its decision to deaccession the work and offer appropriate assurances that:
a. Ifthe work is sold, the City will attempt to use any monies realized to
purchase other works for the collection; and
b. Every effort will be made to honor the wishes of the donors/heirs concerning
the sale.
Written concurrence of donors/heirs will be solicited, but is not required.
4. Disposal Procedures
If an artwork's Acquisition Agreement specifies terms of deaccession, the City shall
dispose of the work accordingly. Otherwise, the City may dispose of deaccessioned
works by any of the following means, or others not listed, as warranted by each
circumstance.
a. Sale.
i. The artist/donor will be given the right of first refusal to reacquire the
work at fair market value, original price, or gratis, depending on the
recommendation of the Arts Commission. The cost of removal of the
work will be borne by the buyer;
II. The City may sell the work through a dealer;
111. The City may sell the work through competitive bidding; and
IV. The City may sell the work at a Public Sale.
b. Trade. Trades or exchanges may be negotiated under special
circumstances with a dealer or artist The City may also trade a work to be
deaccessioned for another by the same artist
c. Destruction. If a marginally significant work has deteriorated to such an
extent that it is irreparable and unsuitable for exhibition, the Arts
Commission may, with the approval ofthe City Council, elect to destroy it
upon deaccession.
d. Negotiation. The City Council may authorize the Arts Commission to
determine the best manner to negotiate the sale or trade of a deaccessioned
work. After soliciting estimates from at least three dealers, the
Commission shall choose the offer most favorable to the City and
negotiate terms with the agent on behalf of the City. Copies of all such
agreements will be filed in the deaccession folder of the relevant work.
No works may be sold, traded, or transferred to a member of the Saratoga Arts
Commission, its supporting staff, or its agents. Once deaccessioned from the
City's collection, a work may not be installed on City property and the Arts
Commission will remove all acquisition numbers and labels from the work
and coordinate its physical departure from the City's collection. The
Commission will transmit a final report informing City Council ofthe
removal ofthe object from the City's collection.
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5. Monies Raised from Deaccession
All monies raised from deaccession will be deposited into the City's General
Fund. The City will endeavor to use such funds for future acquisitions. In
keeping with the California Resale Royalties Act, if a deaccessioned artwork is
sold at a price greater than its purchase price, five percent (5%) ofthe sale price
of any work valued over $1,000 will be paid to the artist who created the work,
provided that the artist can be located by reasonable means. If the artist caunot
be found, the royalty will revert to the City's General Fund.
6. Acknowledgements
In acquiring an object through trade or through monies raised from the sale of
deaccessioned objects, the City will acknowledge, in the credit of the newly
acquired object, the donor(s) of the original object or objects.
IV. EXHIBITION POLICY
For the purposes of the Public Art Program, an "exhibition" is a temporary display of art at a
specific location sponsored by the City. The City of Saratoga encourages exhibits of interest,
information, and enlightenment for all the people of the community. The City Council shall
approve the location of all exhibitions in the City. The Arts Commission shall define the
theme of each exhibition. When coordinating exhibits of multiple artworks about
controversial issues, the City will endeavor to ensure that the exhibit represents a wide array
of viewpoints. This Exhibition Policy does not apply to art festivals and other arts promotion
events sponsored by the City.
A. Scheduling of Exhibits
Exhibits will normally be scheduled for a three-month period of time but may be
extended. The Arts Commission reserves the right to reschedule exhibits. If there are
numerous requests for exhibit space, new exhibitors will take precedence.
B. Exhibit Selection Criteria
Artistic integrity and highest quality of aesthetic experience will be the primary
considerations in the selection of public art for exhibition in Saratoga. In addition to any
exhibit-specific criteria established by the Arts Commission, the following criteria shall
apply:
1. Audience: The artwork will be suitable for display to a diverse audience
including children and employees. It should enhance its setting and help create a
sense of place. The City may not acquire public art that would, when displayed,
create a hostile work environment for public employees.
2. Style: The artwork should be suitable in scale, materials, and form for its
surroundings.
3. Public Safety: The City will not consider works that the City determines may
pose a threat to public safety.
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C. Selection of Exhibit Materials
Artwork shall be selected ftom the City's existing collection or by one ofthe following
methods by the Arts Commission with the advice of an Arts Selection Panel (convened
subject to the policies set forth in section ill.C, above) where appropriate:
1. Closed Competition - Works chosen through a limited competition, for which
selected artists are invited to submit proposals according to exhibit criteria established
by the Arts Commission. Such criteria will reasonably expedite the goals ofthe
competition without unduly excluding qualified participation.
2. Open Competition - All artists are welcome to propose works that meet the exhibit
criteria established by the Arts Commission.
3. Invitation - Artists chosen by the Arts Commission on the basis oftheir qualifications
(as demonstrated by past work, past experience with public art, and successful
completion of previous projects similar in scope and demand) will be asked or paid to
develop a proposal tailored to the exhibit criteria.
4. Loans - When the Arts Commission determines that an existing artwork satisfies the
exhibit criteria, the City may borrow it ftom the artist or owner.
5. Students - The City encourages exhibitions of artwork by students. Accordingly, the
City may, ftom time to time, solicit works directly ftom students, or create limited
competitions or exhibitions targeting student contributions.
D. Loans of Exhibit Materials
All artists loaning works for an exhibit must complete a City of Saratoga Exhibit
Agreement before installation of the exhibit The Exhibit Agreement shall specifY the
extent ofthe City's obligations to insure and indemnify loaned exhibit materials. In
addition, the following guidelines apply to all exhibits:
1. To facilitate publicity for exhibits, the donor may be asked to submit a written article
to the Arts Commission six weeks prior to the exhibit date or to complete a publicity
check sheet;
2. Exhibits are not intended as a means of commercial sales. However, if the artist files
a price list and contact information with the City at the time a work is loaned, the City
will provide it to viewers upon request;
3. From time to time, the City may authorize artists to set up their own exhibits on City
property. The City assumes no responsibility for providing materials or special
assistance to donors in setting up such exhibits. In addition:
a. Wall, pillars or other structures may not be defaced in any way;
b. Works of art may be mounted only in authorized areas;
c. Exhibitors must provide their own printed or typed identifying labels;
d. No prices should be affixed to items; and
e. If there is a question regarding materials or exhibit layout, the final approval rests
with the Arts Commission
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