HomeMy WebLinkAboutCity Council Resolution 03-065
RESOLUTION NO. 03-065
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
SARATOGA AMENDING THE 2003/04 OPERATING BUDGET
TO INCLUDE THE CARRYOVER OF AUTHORIZED
PURCHASE ORDERS FROM FISCAL YEAR 2002/03 AND NEW
ITEMS FORI ST QUARTER 2003/04
WHEREAS, On June 30, 2003, the City of Saratoga ended its 2002/03 fiscal year; and
WHEREAS, the books and records of the City are in the process of being analyzed,
adjusted and closed; and
WHEREAS, some goods and services ordered by Purchase Order (PO) during fiscal year
2002/03 have not been completed, and should be carried over into the new fiscal year; and
WHEREAS, the PO carryover process re-established the PO in the new fIscal year, and
also carries forward appropriations that were not spent in the previous year into the new year; and
WHEREAS, the city also has new items of business that have occurred during first
quarter 2002 that require an amendment to the current 2003/04 operating budget
NOW, THEREFORE, the City Council of the City of Saratoga hereby approves as follows:
Section 1. 2002/03 Purchase Order Carryovers
The following Purchase Orders and related appropriations are carried over into Fiscal
Year 2003/04 Operating Budget:
VENDOR AMOUNT PROGRAM DESCRIPTION
General Fund
Vennont Systems $ 15,450 MIS Webtrac Recreation Online System
ECS Imaging 7,040 MIS Document Imaging System, 2 user licenses
CTG 5,795 MIS Imaging server to complete upgrade process
CTG 5,965 MIS Main City file server upgrade
Fire Alann Company 48,100 Facilities Fire Alann System - City Hall, Theatre,
Wamer Hutton
Fire Detection Unlimited 5,800 Facilities Fire Alarm Consultant
Total General Fund $88,150
Streets & Roads
G_ Bortolotto & Co_ $357,828 Street Maint Pavement Management Program
G. Bortolotto & Co. 150,000 Street Maint Slurry Seal
Creek Mtn. Landscape 604 Street Maint Repair sunken brick patio at City Hall
San Jose Conservation 10,000 Sidewalks & Trails Trail repairs at various locations
Total Streets & Roads $518,432
Environmental Programs
HT Harvey & Assn
Bay Bioanalytical Lab
Total Envir. Programs
7,421 Storm Wtr Mgmt.
7,500 Storm Wtr Mgmt.
$ 14,921
W, Valley College riparian mitigation plans
Testing for storm water pollutant tracing
Recreation
Century Graphics
$220 Recreation
Adult camp shirts
Facilities
Sound System Co.
$16,662 Theatre Ticket
Surcharge
New sound system for Civic Theatre
Librarv Expansion
(VaIÌous Vendors)
1,510,888 Library Expansion Remaining fund balance for expenditures not
paid by year end
Total PO Carryover
$2,149,273
Section 2. 2003/04 New Business Items
The following new items were not anticipated during the development of the 2003/04
Operating Budget and require an amendment to the budget as follows:
Revenues
Vehicle License Fees
Amount
($ 372,000)
Fund/Reason
GeneralNLF Take-away from State Budget Process
Expenditures
General/Legal Services
Environrnental/Waste Mgmt_
Total New Request 03/04
Amount
$ 96,000
18,826
$ 114,826
Reason/Funding Source
Legal Settlement Agreement/Undesignated Reserves
VT A Restroom Project/Santa Clara VT A grant
The above and foregoing resolution was passed and adopted at an adjourned meeting of the
Saratoga City Council held On the l5tl, day of October, 2003 by the following vote:
AYES:
Councilmembers Stan Bogosian, Kathleen King, Norman Kline,
Vice Mayor Ann Waltonsmith, Mayor Nick Streit
NOES: None
ABSENT: None
ABSTAlN None
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A TEST i:
lee'n~k
Nick Streit, Mayor