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HomeMy WebLinkAbout07-25-2001 Planning Commission Packet~..,~,,: CITY OF SARATOGA PLANNING COMMISSION ACTION MINUTES DATE: Wednesday, July 25, 2001 - 7:00 p.m. PLACE: Council Chambers/Civic Theater, 13777 Fruitvale Avenue, Saratoga, CA TYPE: Regular Meeting ROLL CALL: Commissioners Garakani, Hunter, Roupe, Zutshi and Chair Barry ABSENT: Commissioners Jackman and Kurasch STAFF: Director Sullivan, Planner Livingstone, and Minutes Clerk Shinn PLEDGE OF ALLEGIANCE MINUTES -Draft Minutes from Regular Planning Commission Meeting of July 11, 2001 ORAL COMMUNICATIONS -Any member of the Public will be allowed to address the Planning Commission for up to three minutes on matters not on this agenda. The lawgenerallyprohibits the Planning Commission from discussing or taking action on such items. However, the Planning Commission may instruct staf f accordingly regarding Oral Communications under Planning Commission direction to Staf f. REPORT OF POSTING AGENDA Pursuant to Government Code 54954.2, the agenda for this meeting was properly posted on July 19, 2001. TECHNICAL CORRECTIONS TO PACKET CONSENT CALENDAR PUBLIC HEARINGS All interested persons may appear and be heard at the above time and place. If you challenge a decision of the Planning Commission pursuant to a public hearing in court, you may be limited to raising only those issues you or someone else raised at the public hearing(s) described in this agenda, or in written correspondence delivered to the Saratoga Planning Commission at, or prior to, the public hearing. In order to be included in the Planning Commission's information packets, written communication should be filed on or before the Tuesday, a week before the meeting. 1. DR-O1-001 (397-16-128) - RAHIM, 14350 Taos Drive; -Request for Design Review approval to construct a new 6,308 square foot two-story residence and demolish an existing 4,015 square foot house. Maximum height of the structure will be 26 feet. The 56,626 square foot parcel is located in the R-4-1-40,000 zoning district. (KNAPP) (APPROVED 5-0) PLANNING COMMISSION AGENDA PAGE 2 JULY 25, 2001 2. DR-O1-012 &~ BSE-O1-020 (397-04-003) -CAMPBELL, 14725 Sobey Road; -Request for Design Review approval to construct a new 6,180 square foot two-story residence and an 80 square foot pool house for a total of 6,190 square feet, and to demolish a 4,075 square foot residence. Maximum height of the structure will be 26 feet. The 76,040 square foot parcel is located in the R-1-40,000 zoning district. (LIVINGSTONE) (APPROVED S-0) 3. DR-00-060 ~ BSE-00-056 (517-22-073) - MASSIE,15301 Peach Hill Road; -Request to demolish an existing 4,733 square foot single story residence and construct a new two- story 5,997 square foot residence plus a 3,620 square foot basement. Maximum height of the structure will be 26 feet. The 62,378 square foot parcel is located in a R-1-.40,000 zone district. (LIVINGSTONE) (APPROVED S-0) DIRECTOR ITEMS COMMISSION ITEMS COMMUNICATIONS Written -Saratoga City Council Minutes from Regular Meeting of June 6, 2001 and Special Meeting of July 10, 2001. ADJOURNMENT AT 8:30 P.M. TO NEXT MEETING - Wednesday, August 8, 2001 Council Chambers/Civic Theater 13777 Fruitvale Avenue, Saratoga, CA • CITY OF SARATOGA PLANNING COMMISSION LAND USE AGENDA DATE: Tuesday, July 24, 2001- 3:00 p.m. PLACE: City Hall Parking Lot, 13777 Fruitvale Avenue TYPE: Land Use Committee SITE VISITS WILL BE MADE TO THE FOLLOWING ITEMS ON THE PLANNING COMMISSION AGENDA FOR WEDNESDAY, JULY 25, 2001 ROLL CALL REPORT OF POSTING AGENDA AGENDA DR-O1-012 ~ BSE-O1-020 - CAMPBELL .Item 2 14725 Sobey Road • 2. DR-00-060 ~ BSE-00-056 - MASSIF Item 3 15301 Peach Hill Road 3. DR-O1-001 - RAHIM Item 1 14350 Taos Drive LAND USE COMMITTEE The Land Use Committee is comprised of interested Planning Commission members. The committee conducts site visits to properties which are new items on the Planning Commission agenda. The site visits are held Tuesday preceding the Wednesday hearing between 3:00 and 5:00 p.m. It is not necessary for the applicant to be present, but you are invited to join the Committee at the site visit to answer any questions which may arise. Site visits are generally short (5 to 10 minutes) because of time constraints. Any presentations and testimony you may wish to give should be saved for the public hearing. Please contact staff Tuesday morning for an estimated time of the site visit. • • CITY OF SAR.ATOGA PLANNING COMMISSION AGENDA DATE: Wednesday, July 25, 2001 - 7:00 p.m. PLACE: Council Chambers/Civic Theater,13777 Fruitvale Avenue, Saratoga, CA TYPE: Regular Meeting ROLL CALL PLEDGE OF ALLEGIANCE MINUTES -Draft Minutes from Regular Planning Commission Meeting of July 11, 2001 ORAL COMMUNICATIONS -Any member of the Public will be allowed to address the Planning Commission for up to three minutes on matters not on this agenda The lawgenerally prohibits the Planning Commission from discussing or taking action on such items. However, the Planning Commission may instruct staf f accordingly regarding Oral Communications under Planning Commission direction to Staf f. REPORT OF POSTING AGENDA Pursuant to Government Code 54954.2, the agenda for this meeting was properly posted on July 19, 2001. TECHNICAL CORRECTIONS TO PACKET CONSENT CALENDAR PUBLIC HEARINGS All interested persons may appear and be heard at the above time and place. If you challenge a decision of the Planning Commission pursuant to a public hearing in court, you may be limited to raising only those issues you or someone else raised at the public hearing(s) described in this agenda, or in written correspondence delivered to the Saratoga Planning Commission at, or prior to, the public hearing. In order to be included in the Planning Commission's information packets, written communication should be filed on or before the Tuesday, a week before the meeting. 1. DR-O1-001 (397-16-128) - RAHIM, 14350 Taos Drive; -Request for Design Review approval to construct a new 6,308 square foot two-story residence and demolish an existing 4,015 square foot house. Maximum height of the structure will be 26 feet. The 56,626 square foot parcel is located in the R-4-1-40,000 zoning district. (KNAPP) • PLANNING COMMISSION AGENDA JULY 25, 2001 PAGE 2 2. DR-O1-012 list BSE-O1-020 (397-04-003) -CAMPBELL, 14725 Sobey Road; -Request for Design Review approval to construct a new 6,180 square foot two-story residence and an 80 square foot pool house for a total of 6,190 square feet, and to demolish a 4,075 square foot residence. Maximum height of the structure will be 26 feet. The 76,040 square foot parcel is located in the R-1-40,000 zoning district. (LIVINGSTONE) DR-00-060 &r BSE-00-056 (517-22-073) - MASSIE,15301 Peach Hill Road; -Request to demolish an existing 4,733 square foot single story residence and construct a new two- story 5,997 square foot residence plus a 3,620 square foot basement. Maximum height of the structure will be 26 feet. The 62,378 square foot parcel is located in a R-1-40,000 zone district. (LIVINGSTONE) DIRECTOR ITEMS COMMISSION ITEMS • COMMUNICATIONS - Written -Saratoga City Council Minutes from Regular Meeting of June 6, 2001 and Special Meeting of July 10, 2001. ADJOURNMENT TO NEXT MEETING - Wednesday, August 8, 2001 Council Chambers/Civic Theater 13777 Fruitvale Avenue, Saratoga, CA • 3 p MINUTES G o~ U/J ~~ :~~ SARATOGA PLANNING COMMISSION / .~~ , DATE: Wednesday, July 11, 2001 PLACE: Council Chambers/Civic Theater, 13777 Fruitvale Avenue, Saratoga, CA TYPE: Regular Meeting Chair Barry called the meeting to order at 7:00 p.m. PLEDGE OF ALLEGIANCE ROLL CALL Present: Commissioners Barry, Garakani, Hunter, Jackman, Kurasch, Roupe and Zutshi Absent: None Staff: Director Tom Sullivan and Associate Planner John Livingstone APPROVAL OF MINUTES -Regular Meeting of June ~27, 2001. Motion: Upon motion of Commissioner Jackman, seconded by Commissioner Hunter, the Regular Planning Commission minutes of June 27, 2001, were approved with the following amendments: • Page 3 -Commissioner Kurasch asked eversigl}t e€ tl}e be$d meue~--~ioed to ^°-p~~t~h-i~e~v-~~tega~e Statie~ Mr. Sullivan to explain if citizen input was required because of public funding. • Page 5 -Commissioner Kurasch asked if the applicants had considered using a retaining wall to even out the alley grade change. • Page 7 - Mr. Arvin Engelson, 20381 Sea Gull Way, Saratoga, Identified himself as Pastor of the Federated Church. • Page 9 -Commissioner Jackman pointed out that there is just one Fire Station in Saratoga Fire District. This makes it unique to other local cities. • Page 10 -Commissioner Kurasch: Stated that there appears to be an absence of a coordinated approach to reaching this design proposal and integration of all uses for the area and that she was disappointed with the process. This ~e~v ~~~t~t~ea could have served as a gateway to the City. • Page 22 -Commissioner Jackman asked how fire safe are the .x~ti°*~°r r:,.° shingles. • Page 24 -Commissioner Zutshi said that it was good that only 40 trees of the 1,000 would have to be removed and Commissioner Jackman concurred. (6-0-1; Commissioner Roupe abstained) ORAL COMMUNICATIONS There were no oral communications. Saratoga Planning Commission Minutes of July 11, 2001 Page 2 REPORT OF POSTING AGENDA Director Tom Sullivan announced that, pursuant to Government Code 54954.2, the agenda for this meeting was properly posted on July 5, 2001. TECHNICAL CORRECTIONS TO PACKET Director Sullivan advised the Commission that Item No. 2 inadvertently was advertised incorrectly, using an address of 19752 Versailles Way rather than the correct address of 17752 Versailles Way. This item will be readvertised for hearing at the next Planning Commission meeting. CONSENT CALENDAR Consent Calendar Item No. 1 was pulled for discussion by the Commission, at the applicant's request, DR-98-046.1 (386-53-001) - AZULE CROSSING, 12378 Saratoga-Sunnyvale Road: Request to change the approved siding material for the commercial portion of the Azule Crossing project. The applicant requests that the siding material be changed to match the existing siding material at the shopping center (i.e., textured rough finished plywood with two by three-inch bats.) The property is in a CN (Commercial Neighborhood) zoning district. (SULLIVAN) • Director Sullivan presented the staff report: • Advised that the applicant is seeking approval to change the siding material during this ongoing remodel and expansion, which will increase the commercial portion from 11,931 square feet to 14,000 square feet. • Reminded that the Commission denied this application in November 1999. Thereafter, the applicants appealed to Council. Council overturned the Commission's action and approved this Design Review in February 2000. • Said that the approval required horizontal wood siding for the entire building, while the applicant is asking to match the existing board and bats siding. • Stated that staff does not support this request for material change and is recommending denial. • Added that the intent was to see this shopping center renovated with new elements to bring it to a more contemporary standard. Chair Barry opened the Public Hearing on Consent Calendar Item No. 1 at 7:10 p.m. Mr. Curt Harold, Project Architect, 1991-G Santa Rita Road, Pleasanton: • Assured the Commission that construction is moving right along. • Asked the Commission to allow the change in siding material to a board and bats siding. Commissioner Garakani asked Mr. Harold why they do not want to change the siding material per the approved design plans. Mr. Curt Harold replied that the look of the existing siding is attractive. It is nice and they want to carry this look through to the new construction. Commissioner Garakani asked if cost is a factor. Saratoga Planning Commission Minutes of July 11, 2001 i Mr. Curt Harold replied that he did not believe so. Page 3 Commissioner Roupe stated that horizontal siding seems to be predominate over board and bats in the immediate area. Mr. Dennis Griffin, Applicant, 12303 Saratoga-Sunnyvale Road, Saratoga: • Said that while the approved materials were intended to match the homes under construction behind it, those homes will not be visible once the landscaping is installed. • Declared that horizontal siding will "stand out like a sore thumb" and that he wants to keep the appearance subdued. Commissioner Kurasch stated that the center could be seen from the railroad crossing. Mr. Dennis Griffin replied that a planned fence is not completed and large landscaping elements (including 50-gallon trees) will also be installed. Commissioner Kurasch questioned the request for change two years into this project and wondered what factors changed. Mr. Dennis Griffin replied that it is simply that they are now ready to install the siding. Added that he wants aloes-key design. Offered that it took a lengthy amount of time obtaining Planning and Building Department approvals prior to breaking ground on this project. Chair B closed the Public Hearin for Consent Calendar Item No. 1 at 7:22 .m. ~' g P Commissioner Hunter stated that the Azule is a gateway to Saratoga, offering a first impression. Added that horizontal siding is amore quality product and that she would support staff's recommendation to require the originally-approved siding material. Commissioner Kurasch concurred. Added that she did not like to second-guess something that has already been approved. Chair Barry stated her agreement with the comments of the other Commissioners. Said that this remodel will be a plus and attract attention. Motion: Upon motion of Commissioner Roupe, seconded by Commissioner Jackman, the Commission supported staff s recommendation and denied a request to change the approved siding material for the commercial portion of the Azule Crossing Project on property located at 12378 Saratoga-Sunnyvale Road. (7-0) *** PUBLIC HEARING -ITEM NO. 2 WAS CONTINUED TO THE NEXT MEETING TO ALLOW RENOTICING WITH THE CORRECT ADDRESS. Saratoga Planning Commission Minutes of July 1 1, 2001 Page 4 ~ PUBLIC HEARING -ITEM N0.3 DR-98-052.1 397-13-057 - NAGPAL 19101 Via Tesoro Court: Re uest for a - q three yczr extension for an approved Design Review application (DR-98-052). The previously approved application was for the construction of a new 5,301 square foot two-story residence on a vacant parcel (Lot 2). The project is located on a 2.46-acre parcel within the R-1-40,000 zoning district. (SULLIVAN) Director Tom Sullivan presented the staff report: • Said that the applicant is seeking athree-year extension for a Design Review application to allow the construction of a new 5,301 square foot, two-story residence in an R-1-40,000 zoning district. • Informed that in May 1999, the applicant applied for a Tentative Parcel Map to split a parcel into two lots, which the Commission denied. This denial was appealed to Council and in July 1999, Council approved the Tentative Map and Design Review application. • Advised that the applicant has satisfied the requirements of the Tentative Map. However, the Design Review approval expires on July 21, 2001. The applicant wants athree-year extension of the Design Review approval. • Suggested that the Commission adopt a Resolution granting aone-year extension of the Design Review application to July 21, 2002. Commissioner Roupe asked if the map has been recorded. Director Sullivan replied yes. Commissioner Roupe suggested that it might be better to take the request for an extension off the table and review the Design Review application again. Questioned why an extension is the best action. Director Sullivan reminded the Commission that this extension request is before them because such an extension is within its purview. Reminded that the applicant has spent considerable efforts to record their Tentative Map. Commissioner Roupe stated that few of the current members of the Commission were serving when this project was initially approved. Chair Barry clarified that the Commission did not originally approved the application. Council approved it on appeal. Commissioner Roupe stated that the majority has not seen the specific Design Review application. Director Sullivan advised that staff's recommendation of approval is due to Council's support of the Tentative Map and Design Review for this project. Commissioner Zutshi asked how many extensions are typically allowed. Director Sullivan replied that the original approval was for 24 months. An extension for 12-months is permitted and staff is recommending such a 12-month extension. Commissioner Kurasch asked if a second extension would be possible. Saratoga Planning Commission Minutes of July 11, 2001 Page 5 Director Sullivan stated that just one extension would be allowed. Chair Ba o ened the Public Hearin No. 3 at 7:30 .m. ITY P g p Mr. Amit Nagpal, Applicant, 19101 Via Tesoro Court, Saratoga: • Advised that he is the owner of the subject property. • Said that this project represents atwo-year effort since its approval on July 21, 1999, which resulted in the subdivision of a 2.46-acre parcel. They have made significant progress. • Added that there is competition for necessary resources, such as contractors, due to the great amount of construction underway in the valley. • Said that it took 12 months to complete the Tentative Map. • Advised that the geotechnical requirements have been met, that he has paid all the necessary fees, including park fees, and that the Final Map has been recorded. • Informed that he will be ready for submittal for zoning clearance and building permits within the next 60 to 90 days. • Added that his landscape plan is ready for submittal and the process for this project is well under way. Additionally, the Grading and Drainage Plan will be submitted within 60 days. Finally, a letter of intent is in place with the contractor for this project. • Advised that he has communicated with the City over the last seven months and had been told to keep proceeding. Added that there have been several changes in staff planners during the course of this project. • Said that he has asked for athree-year extension because only one extension is permitted. Said that a benefit of the longer extension is not to have to come back again. • Assured that he is eager to build this house and has worked to achieve that goal for over five years. Said that they look forward to moving in soon. • Thanked the Commission for its consideration and asked for approval. Commissioner Roupe asked staff whether the extension requires completion of the project to the point of final occupancy or simply the beginning of construction. Director Sullivan said that with this extension, the applicant will have 12 months, from July 21, 2001, to obtain building permits. Construction must begin 180 days after building permits are issued per Code. Commissioner Jackman recalled that a change in the placement of the structure had been sought originally. Mr. Amit Nagpal reminded that this request was appealed to Council. Reiterated that this project is now five years in the process and he has a lot of time and money invested. Chair Barry closed the Public Hearing for Agenda Item No. 3 at 7:40 p.m. Commissioner Garakani reminded the Commission that it is here to consider the extension and not to re-evaluate the Design. Added that it is fair to provide the one-year extension. • Saratoga Planning Commission Minutes of July 11, 2001 Page 6 Commissioner Roupe concurred and stated that the applicant has the right to have trusted that his design was approved and that it would be unjust to require additional Design Review consideration at this time. Expressed support fora 12-month extension. Motion: Upon motion of Commissioner Garakani, seconded by Commissioner Roupe, the Commission approved a 12-month (one-time) extension for an approved Design Review application (DR-98-052) to allow the construction of a new 5,301 square foot two-story residence on a vacant parcel at 19101 Via Tesoro Court. AYES:Barry, Garakani, Hunter, Jackman, Kurasch, Roupe and Zutshi. NOES: None ABSENT: None ABSTAIN: None Chair Barry advised that there is a 15 day appeal period. *** PUBLIC HEARING -ITEM N0.4 DR-00-011, SD-00-001, V-00-018 and V-O1-004 (517-08-008 & 0161- TRAFALGAR. INC.. 14612 Bid Basin Way & 20717 St. Charles Street: Reconsideration of request for Design Review, Vesting Tentative Subdivision Map and Variance approval to allow the subdivision of a 22,582 net square foot site to allow two new two-story detached condominiums, two new two-story townhouses and a retail commercial space with a second floor commercial office. The maximum building height is 26 feet. Basements are proposed for the residential units. A 32.5-foot rear yard setback Variance has been requested for a townhouse on the CH-2 portion of the site. An eight-space parking Variance has previously been approved. The Big Basin Way portion of the site is zoned CH-2 and the St. Charles Street portion is zoned R-M-3000. The existing residences with garages totaling 4,595 square feet and 1,000 square feet of retail space would be demolished. (LIVINGSTONE) Mr. John F. Livingstone, Associate Planner, presented the staff report as follows: • Advised that. this. application includes Design Review, a Tentative Subdivision and Variance approval for a reduced rear yard setback for a development that will include four residential condominiums and one commercial building, consisting of a 1,200 square foot first floor and 2,000 square foot second floor for permanent office use. • Reminded that in March 2001, the Commission approved a Negative Declaration and Parking Variance for this site while denying the other requested applications. The applicant appealed to Council. Council has sent this project back to the Commission with specific instructions: • To include a substantial and stronger wall (concrete block wall with brick veneer) separating the Commercial and Residential uses; • To redesign the storefront retail with larger windows and glass front doors as well as an added awning element; • To revise the plans to show an elevator to the second floor office space; and • To pay a Parking District Fee in the amount of $40,000. Should the Parking District not be established by July 11, 2006, the applicant will be refunded the $40,000 paid into the proposed Parking District fund. Commissioner Jackman asked whether the protection of the large oak tree is still a consideration. Saratoga Planning Commission Minutes of July 11, 2001 Associate Planner Livingstone replied yes. Page 7 Chair Barry asked whether the on-site Arborist could be referred and supervised by Barrie Coates. Associate Planner Livingstone replied yes. Chair Barry opened the Public Hearing for Agenda Item No. 4 at 7:48 p.m. Mr. Glen Cahoon, Project Designer, 296 Kansas Way, Fremont: • Pointed out that they have expanded the lower retail windows, lined up the first and second floor windows, deleted a second story balcony and added a pair of French doors with awnings on the first floor of the retail space. It is possible to have displays at each of the first floor retail windows. • Added that the first floor retail space is 1,200 square feet or about enough space for one occupant. The second floor can be configured to hold from one to four different office spaces. • Pointed out the revised entrance to the lobby of the office space. The elevator is located in this lobby. Commissioner Roupe asked whether there are four or five parking spaces at the rear of the retail space. Mr. Glen Cahoon replied that with the requirement for a van accessible space, there is only room for four spaces in this area. Added that they believe the direction provided by Council was good. Commissioner Jackman asked if there is access to the upstairs restrooms for the downstairs retail use. Mr. Glen Cahoon replied yes. Commissioner Kurasch asked about the large specimen oak located by the street, asking if there are any changes regarding its safeguarding. Mr. Glen Cahoon assured that there have been no changes in regard to the safeguarding of trees. Promised to follow the recommendations of the Arborist to the letter. Reminded that there will be an on-site Arborist supervising the treatment of the trees during construction. Chair Barry sought clarification as to whether Commissioner Kurasch is discussing the oak tree at the motel property, adjacent to this site. Commissioner Kurasch said that she was speaking about the tree on Big Basin. Chair Barry asked staff if its recommendations remain the same. Associate Planner John Livingstone advised that staff approves the placement of protective fencing to provide tree protection prior to grading. Chair Barry clarified that the agreement is in place that if roots are encountered from the oak tree at the adjacent property, the basement will be pulled back or eliminated to avoid any damage to that tree. Associate Planner John Livingstone said yes. Saratoga Planning Commission Minutes of July 11, 2001 Page 8 Commissioner Kurasch pointed out that the Negative Declaration recommends the redesign of the storm drain between units 3 and 4. Associate Planner John Livingstone assured the Commission that the recommendations from the Negative Declaration, as well as from the Arborist, have been incorporated into the final construction drawings. Commission Kurasch asked staff to be cautious. Mr. Glen Cahoon agreed that the drain line mentioned by Commissioner Kurasch can be re-routed. Chair Barry asked how the relationship between the Negative Declaration comments regarding mitigation and Conditions of Approval work. Associate Planner John Livingstone advised that adding any suggestions from the Negative Declaration to the Conditions of Approval is the strongest method of incorporating the recommendations. Added that this is not a Mitigated Negative Declaration. Additionally, the Conditions can refer back to the Arborist report. Commissioner Roupe suggested that the Conditions of Approval refer back to the Arborist report and that all mitigation factors outlined in the Negative Declaration should be directly included within the Conditions of Approval. Director Sullivan stated that this can be done and is ve a ro riate. Pointed out that the fifth rY PP p Whereas statement in the Resolution refers back to the Negative Declaration. Commissioner Roupe reiterated that he prefers explicit inclusion within the Conditions of Approval. Mr. Glen Cahoon pointed out that the City of Saratoga requires that all Conditions of Approval appear on the drawings and construction documents. Chair Barry mentioned concerns with the materials color sheet distributed. Mr. Glen Cahoon said that the color sheet does not provide an accurate representation of the proposed colors. The roofing will be a dark charcoal gray. The building color is beige or tan. The brick is darker than terra cotta. The awning is forest green. Pointed out that staff has the actual paint chip samples which he submitted. Chair Barry expressed dismay at the proposed use of peacock blue windows together with forest green awnings. Mr. Glen Cahoon agreed, stating that they will work with staff to change the blue to forest green to match the awnings, which were an added feature later in the design process. Chair Barry asked for more information about the proposed roofing material. Saratoga Planning Commission Minutes of July 11, 2001 Page 9 Mr. Glen Cahoon said that the roofing material is multi-colored in a variegation of grays to achieve a slate look. Stated that this is an excellent product. Chair Barry asked why the proposed building colors don't better blend with the roof. Mr. Glen Cahoon stated that he likes to use a dark roof. The stucco building will be beige/tan, with the top half being a natural tone while the lower half incorporates a brick pattern. Added that similar projects have been done and look quite nice. Said that the brick is a strong color that blends with the roof. Chair Barry asked Mr. Cahoon whether it would be possible to incorporate bay windows for the retail display windows. Mr. Glen Cahoon replied that to do so would not be a problem. Cautioned that a bay window would encroach into the walkway area and possible impact landscape area. If he is allow to encroach by a foot or so, he could do something with a bay window element. Commissioner Kurasch asked more about the roofing material. Mr. Glen Cahoon said that the roofing material is a lightweight concrete the with an excellent fire rating, which provides a good representation of slate. Mr. Paul Hernandez, Saratoga Lofts: • Said that his motel, Saratoga Lofts, is located next door. • Thanked the Commission for its interest in preserving the heritage oak tree on his property from any adverse impacts from this proposed project. • Questioned what type of footing would be used for the wall. Commissioner Kurasch said that this is already a paved area and the wall would have to be installed carefully. Mr. Paul Hernandez: Pointed out a method he is utilizing to install parking near his oak tree that includes the original soil that is un-pressed, 3/4-inch clean rock base pressed to 95 percent with brick on top of that. Questioned the proposed high roofline and steep pitch. Asked if it would be possible to lower this. Asked that there not be a drain across the drip line. Chair Barry closed the Public Hearing for Agenda Item No. 4 at 8:25 p.m. Commissioner Roupe: • Stated that a lot of progress has been made and commended the applicant. • Said that the recommendations from Council are clear and the applicant has been responsive. • Added that he is supportive of the project as it now stands with the Condition that any mitigation provisions contained within the Negative Declaration become a part of the approval. • Agreed that the use of bay windows for the lower retail space could be supported. Commissioner Kurasch asked if Commissioner Roupe is supporting three bay windows. n Saratoga Planning Commission Minutes of July 1 1, 2001 Page 10 Commissioner Roupe replied yes. Commissioner Kurasch: • Stated that she liked the idea of incorporating bay windows. • Said that she prefers this roofing material and supports the changes to the second story elements to create a 2,000 square foot office space. • Said that she supports the parking variance with the applicant paying into a Parking District. • Added that she did not support the project originally. With the changes made to the proposal, she will follow with the majority Council opinion. • Cautioned that the project is still quite massive and will impact views. • Supported the incorporation of the mitigations mentioned in the Negative Declaration as well as having the Arborist review the landscaping plan, especially the brick wall. • Suggested impervious paving and appropriate landscaping as possible with supervision by Barrie Coates. Commissioner Garakani stated that the colors do not match and should be more uniform, particularly on Big Basin Way. They should be more in tone with the roof. Said that the use of bay windows is a great idea, especially if they are not too big. Commissioner Hunter: • Expressed a feeling of disadvantage in that she is a new appointee to the Commission and did not participate in the earlier hearings. • Expressed concern about the heritage oak tree and said that she hopes the builders realize how important it will be to follow through in the protection measures. • Said that she encourages impervious pavements and agreed that the proposed colors are not good. Commissioner Zutshi: • Concurred with the concerns expressed by the other Commissioners regarding the heritage oak tree. • Stated that these fine oak trees help set Saratoga apart from other cities. Commissioner Jackman stated that the fence does not have to be brick but rather could incorporate a metal frame. Commissioner Garakani concurred. Added that cyclone blocks covered with stucco offer a very light but sturdy alternative. Chair Barry reopened the Public Hearing for Agenda Item No. 4 at 8:35 p.m. Mr. Glen Cahoon: • Agreed that several different products can be used in the construction of this wall. • Stated that the wall will be hand dug. • Added that no footings will be used in the construction of the wall but rather drilled piers will be used to dodge the roots. • Said that the purpose of the wall is to prevent vehicle traffic from going through. • Added that options such as installing a curb, berm and/or using a wood fence can be considered. • Suggested that pavers might be the material to use for the paved area. Saratoga Planning Commission Minutes of July 11, 2001 Page 11 Commissioner Kurasch: • Stated that pavers sometimes require more excavation than installing asphalt. • Suggested that the use of material be deferred to the Arborist to allow for the least amount of impact on the heritage oak. Mr. Glen Cahoon concurred. Added that the property is close to natural grade at that point. Chair Barry reclosed the Public Hearing for Agenda Item No. 4 at 8:37 p.m. Chair Barry clarified the apparent Conditions being sought by the Commission as follows: • Add a Condition that any mitigation mentioned within the Negative Declaration be incorporated into the Resolution. • Incorporate three partial bay windows to be used for the retail frontage, coming out within 12 inches. • Require the applicant to work with staff to modify the color board. Specific changes include the use of blue to green in order to match the awnings. Additional, the remaining colors should be toned done, the number of colors used reduced and the contrast among the colors reduced. • Require the Arborist to review the landscape plan including the appropriate construction of the brick wall and paving material. Motion: Upon motion of Commissioner Roupe, seconded by Commissioner Jackman, the Planning Commission approved DR-00-011, SD-00-001, V-00-018 and V-O1-004 to allow the construction of four residential units and atwo-story retail building, on properties located at 14612 Big Basin Way and 20717 St. Charles Street with four additions to the Conditions of Approval. (7-0) Chair Barry advised that there is a 15 day appeal period before this action is final. *** DIRECTOR ITEMS Story pole and neighborhood meeting policy memo: Director Tom Sullivan: • Provided a report on the results of a survey of other cities regarding their use of story poles, when the installation of story poles is required. • Suggested that staff develop a handout on the use of story poles. • Said that staff is recommending that story poles be required prior to the Commission's site visit, at a minimum the Tuesday before a Wednesday meeting. Better yet, the poles might be required for the entire public noticing period and remain in place during the 15-day appeal period. If a project is appealed, the story poles should remain until the Council hearing date. Commissioner Roupe asked what types of projects would require story poles. Director Sullivan replied any project higher than 18 feet. r Saratoga Planning Commission Minutes of July 1 1, 2001 Page 12 Chair Barry said that many members of the public have asked to see story poles and that this seems to be an important issue for Saratoga. Commissioner Roupe asked if an Ordinance is required to enact this action. Director Sullivan: • Replied that this requirement will. become a policy of the Planning Commission. • Added that he would check with the City Attorney. Should the City Attorney advise that an Ordinance amendment is necessary, staff will initiate one. • Clarified that the installation of story poles should occur under the supervision of a licensed surveyor. Commissioner Garakani asked for the length of the noticing period. Director Sullivan replied 10 days before a hearing. Commissioner Garakani declared that he is interested in having the City bring neighbors into a development process earlier. Took issue with the short notice period. Commissioner Kurasch suggested that the issue of the use of story poles needs to be taken into context with other development review issues. Stated that the Commission does not have the whole picture yet. Asked Director Sullivan if he is still a Boardmember for the League of California Cities. Director Sullivan replied yes. Commissioner Hunter asked what the cost is for installing story poles. Director Sullivan advised that simple story poles would cost from $6,000 to $7,000 while complex and elaborate story poles could range from $30,000 to $40,000. Commissioner Zutshi said that it would be more appropriate to require story poles only if there are disputes about proposed heights. If no concerns are raised, installing story poles is not necessary. Commissioner Hunter concurred. Stated that story poles should only be necessary in the event that problems and/or concerns are raised. Commissioner Roupe stated that it is unfair to burden every applicant with this cost. It would be excessive to require story poles in all cases. Director Sullivan continued his discussion regarding use of neighborhood meetings: • Suggested that apre-application meeting occur between the applicant and staff. • Following this pre-application meeting, the applicant would be required to meet with contiguous (or within view) property owners to address any privacy issues. • Advised that the applicant can meet with the neighbors as a group or on an individual basis with each appropriate neighbor. Commissioner Garakani said that he want s to see the Planning Commission involved early on. Saratoga Planning Commission Minutes of July 11, 2001 Page 13 Director Sullivan cautioned that any meeting with the entire Commission present must be a published meeting. Chair Barry said that she understands Commissioner Garakani's concerns regarding neighborhood input and the need for a requirement to have early on neighbor involvement. Suggested that staff consider whether a Study Session on this issue might be warranted. Director Sullivan: • Clarified that in order to deem a project complete, a whole list of things must be submitted by an applicant to allow peer review by appropriate City departments. • Said that it would not be appropriate to have a Study Session on a specific project prior to it being deemed complete. Commissioner Roupe disagreed with staff that a Study Session requires reports, such as geotechnical, Arborist and/or landscaping, before they can occur. A Study Session can be used to pull conceptual applications together. Commissioner Garakani agreed and stated that the Planning Commission should be more involved that it is now. Commissioner Hunter said that the Planning staff should reflect the views of the Planning Commission. Commissioner Kurasch said that there are more than one process available. Suggested the use of shirettes, where all involved parties have a say in the process. Using focus groups to bring out all views. This is a process that is responsive and looks at the big view. Triggers could be a large project, larger density projects and/or a public area project. Asked staff to consider having a professional organization come and give a presentation on using such techniques to developed focused opinions. Chair Barry said that the Commissioners have waited a long time for these ideas to be considered and are taking this opening to enact a wide range of changes to the development review process. Suggested enacting these two changes for now. Specifics on how such meetings can occur can be developed as a follow up process. Said that the Commission should take this step tonight. Commissioner Kurasch expressed confusion as to why these two particular issues were pulled out. Commissioner Roupe stated that these proposed ideas can be put in place by having staff draft a policy for Commission's review and approval, assuming that the Commission has this authority. Chair Barry clarified that this item will have to be properly noticed. Director Sullivan suggested that in the interim, staff should strongly encourage applicants to talk with their neighbors and put story poles up. Commissioner Hunter said that it will be important to make the public aware of these new policies. Commissioner Garakani said that a Stud Session should be lanned to brainstorm with members of Y P the public, developers and the Commission. Saratoga Planning Commission Minutes of July 11, 2001 Page 14 Commissioner Kurasch asked what the triggers would be. Commissioner Roupe suggested that staff make a reasonable proposal. Chair Barry said that a Study Session will require public noticing. Commissioner Garakani said that he hoped to see individual invitations go out to developers, etc. Chair Barry said that staff can notify developers, neighborhood associations and other appropriate groups specifically. Commissioner Kurasch reiterated her desire to have a group come to present a model process. Director Sullivan assured Commissioner Kurasch that her suggestion is fine and that there is money in the budget to accommodate such a meeting. COMMISSION ITEMS Committee appointment for Planning issues: Director Tom Sullivan read of the list of issues and asked for volunteers from the Commission on the items of interest for each one. Suggested a maximum of two per topic. 1. Basement Standards size, eotechnical considerations, water, 'ustification ( g J ) JACKMAN/ROUPE 2. Amendment to Ordinance to Increase Staff Review of Development Projects: (includes review of Ordinance on Design Review): HUNTER/BARRY 3. Study Session for Advanced Planning Issues: GARAKANI/KURASCH 4. Use ofThree-Dimensional Models: (as time permits) 5. Plan Submittal Requirements (Planning a Study Session to consider requirements for preliminary landscape design guidelines to include fences and hardscape): ROUPE/ZUTSHI 6. Residential Design Guidelines (Study Session) 7. Increase the Sustainable Energy Efficiency Alternatives/Policies to Reduce Waste in Tear Downs: KURASCH/GARAKANI 8. Resource Library: (Underway by staff) 9. Xeroscaping: HUNTER/KURASCH 10. Review of Zoning Ordinance for Conflicts: JACKMAN/BARRY ,, Saratoga Planning Commission Minutes of July 11, 2001 Page 15 Commissioners' Schedules for Upcoming Meetings Chair Barry asked each Commissioner to provide Director Sullivan with the dates of any meetings each will miss over the next three months time in order to make sure that a quorum can be reached for each meeting during busy summer schedules. Library Committee Commissioner Zutshi advised that the Library Committee finalized the interior materials and is working on the temporary library buildings, including signs, lighting and a temporary generator. The next session will include more accurate plans. Informed that a groundbreaking ceremony will occur on August 8, 2001, at 1 p.m. Miscellaneous Commissioner Kurasch asked if there would be an August break. Director Sullivan replied no. Clarified that once a development application is deemed complete, it must be heard within a specified period of time. There are items pending that require hearing for both August meeting dates. Commissioner Kurasch: • Advised staff that a property on Quito Road is developing into an eyesore. The owner died earlier this year. There are weeds and trees are dying on the property. It will soon become a fire hazard. • Stated that better communication between the Commission and Heritage Commission needs to occur regarding protocols and jurisdictions. Chair Barry suggested that this subject be agendized for a future meeting, including the idea of appointing Commissioner Hunter to act as a liaison between the Commission and the Heritage Preservation Commission. Commissioner Hunter suggested a joint session with the Heritage Preservation Commission. COMMUNICATIONS There were no communications items. ADJOURNMENT TO NEXT MEETING Chair Barry adjourned the meeting at 10:10 p.m. to a special Study Session set for Wednesday, July ~ 18, 2001, to begin at 4 p.m. MINUTES PREPARED AND SUBMITTED BY: Corinne A. Shinn, Minutes Clerk • • • • • • ITEM 1 REPORT TO THE PLANNING COMMISSION Application No./Location: DR-Ol-Oll/BSE-O1-016;14350 Taos Drive Applicant/Owner: RAHIM CHOWDRY/MARK MA Staff Planner: Allison Knapp, Contract Pl er Date: July 25, 2001 APN: 397-16-128 Department Ot3~t~Oi 14350 Taos Drive EXECUTIVE SUMMARY CASE HISTORY Application filed: Application complete: Notice published: Mailing completed: Posting completed: PROJECT DESCRIPTION 03/03/01 05/31/01 07/11/01 07/12/01 07/12/01 The applicant proposes to demolish the existing 4,015 square foot, single-story residence (including an accessory structure) and has requested Design Review approval to construct anew 6,308 square foot, two-story residence. The maximum height of the residence would be 26 feet. The site is 56,626 square feet and is located within an R-1-40,000 zoning district. STAFF RECOMMENDATION Approve the Design Review application with conditions by adopting Resolution DR-Ol- O11BSE-O1-016. ATTACHMENTS 1. Staff Analysis 2. Resolution DR-Ol-Oll/BSE-O1-016. 3. Arborist Report dated 05/07/01 4. Five Letters of Project Support 5. Plans, Exhibit "A" • • • 000002 r-1 ~_J File No. DR-0I-DII/BSF 01-015,• 14350 Taos Drive STAFF ANALYSIS ZONING: R-1-40,000 GENERAL PLAN DESIGNATION: Residential -Very Low Density MEASURE G: Not applicable PARCEL SIZE: 40,000 Sq. ft. AVERAGE SITE SLOPE: 2.62%. Attachment 1 GRADING REQUIRED: Total cubic yards of cut would be 666 to a maximum depth of nine feet. Of the total, 444 cubic yards would be necessary to construct the basement and 147 cubic yards of cut would be necessary to construct the pool. Total fill would be 55 cubic yards. ENVIRONMENTAL DETERMINATION: The proposed project consisting of construction of a new single-family residence is Categorically Exempt from the Environmental Quality Act (CEQA) pursuant Section 15303, "New Construction or Conversion of Small Structures", Class 3 (a) of the Public Resources Code (CEQA). This exemption allows for the construction or conversion of up to three single-family residences. The project site is in an urbanized area and is connected to utility and roadway infrastructure and consists of constructing one single-family residence and associated out buildings. MATERIALS AND COLORS PROPOSED: The overall color palette is proposed to be a golden Ilesh- or sand-tone with subtler shades of the same, save for some detail elements. The exterior finish would be a golden Ilesh tone stucco. A golden faux limestone trim and surround and a stone veneer, serving to anchor the building, are also proposed. The entry and garage doors are proposed to be wood and painted a lighter tone than the facade of the building. Afire free faux slate roof is proposed. Exposed rafter-tails, corbels and wood beams would be stained a dark walnut. Copper gutters, downspouts and leader boxes are also proposed. The driveway and auto court pavers would also be a golden- sand or Ilesh- tone. A color perspective of the building is included in the Planning Commission packet. (This Area Intentionally Left Blank) P:~Plannin~AllisonlStaff Reportsu4350TaosSRdoc 000003 File No. DR-01-011/BSF-01-015,• 14350 Taos Drive Lot Coverage: Floor Area: Setbacks: Height: Building Footprint Driveway Terrace/Pool TOTAL (Impervious Surface) First Floor Second Floor Garage (Basement) TOTAL Front Rear Left Side (interior) Right Side (exterior) Residence Detached Garage Proposal 24%' 4,633 sq. ft. 6,365 sq. ft. 2,762 sq. ft. 13,760 sq. ft. 3,523 sq. ft. 2,033 sq. ft. 752 sq. ft. (1,336 sq. ft.) 6,308 sq. ft. 56'-9"ft. 91'-4" ft. 23ft. 93'-T' ft. Code Requirements Maximum Allowable 35% Maximum Allowable 6,3402 Minimum Requirement 30 ft. 50/60 ft. 20 ft. 25 ft. Maximum Allowable 26 ft. 26 ft. N/A 12 ft. 3 ' Actually Z4.3% rounded to Z4 percent. Z There is no height penalty with respect to floor area in the R-1-40,000 Zoning District. 3 The Planning Commission may grant up to 15 feet if the appropriate findings can be made. • U • P:U'IanningW Iison~StaH ReportsU4350TaosSRdoc 000004 File No. DR-01-011/BSF 01-OIS,• 14350 Taos Drive PROJECT DISCUSSION Design Review The applicant proposes to demolish the existing 4,015 square foot, single-story residence (including an accessory structure) and has requested Design Review approval to construct a new 6,308 square foot, two-story residence. The maximum height of the residence would be 26 feet. The site is 56,626 square feet and is located within .an R-1-40,000 zoning district. The neighborhood is a mix of one- and two-story residences and varying architectural styles including some Ranch, Tudor and French designs. There are newer residences on the block and some older housing stock. Building heights in the neighborhood range from approximately 16 feet to 26 feet. Houses are typically large and are on large lots. The proposed project implements the following Residential Design Guidelines policies. Polity 1 "Minimi.2e the Perception of Bulh", Technique #1, "Minimize Changes to Natural Topography". The lot is nearly flat with an average slope of 2.62 percent. The proposed grading is to construct the basement and swimming pool, not to alter the topography in order to construct the residence. • Policy 1, Technique #4, also suggests varying the roof element of a structure to reduce bulk. The plans include a front elevation of varying levels on the ground- and second-floor to accommodate different uses within the house. Articulation is also provided by the use of bay and divided light windows. Polity 1, Technique #3, "Else Materials and Color to Reduce Bulh", which suggests softening elevations by using different materials on different levels, the use of natural color and materials on the lower portions and foundations of a house and the use of materials that create horizontal proportions and Technique #6, "Else Architectural Features to Breah Llp Massing". The project proposes stone pedimentation; stucco facade; varied fenestration and corbels and exposed rafter tails to provide visual interest to the building. The varied roofline, use of different materials and varied fenestration breakup the mass of the building. • Polity 1, Technique #5, "Design Structure to Fit with Existing Neighborhood". The neighborhood is a mix of Tudor-style, French and Ranch-style architecture. Building materials are also a mix of vertical and horizontal wood siding, stone, brick and stucco. Roofing materials include clay tile, slate and wood shingle. The heights of the building range from two-two story buildings at approximately 26 feet in height, two single-story residences at approximately 16 to 18 feet in height and two single-story newer residences that are approximately 24 to 26 feet in height. The proposed project is compatible with the neighborhood. The proposal incorporates stone, faux slate, stucco and wood into the design. P:~PlanningWllison~StaFf ReporesU4350TaosSR doc C DD~OQC File No. DR-DI-011/BSE-0I-OIS,• 14350 Taos Drive Polity 3, Technique #2 "Locate Buildings to Minimi.Ze Privary Impact", which suggests locating a structure to increase visual distance between structures and to set back second stories of structures to increase privacy. The two-story residence has been designed to avoid unreasonable interference with views and privacy of adjacent residences. The house is set back 91'-4" from the rear property line and the Code requirement is 50'; the right side setback proposed is 93'-T' and the Code requires 25'; and a left side setback of 23' and the Code required 20 feet. The increase setbacks and the existing and proposed trees increase privacy to adjoining properties as well as the subject site. The proposed pool equipment is located within the side (interior) setback area. The pool equipment shall be removed from this area near or behind the carport. The Saratoga Zoning Ordinance (Section 15-80.030 (b) (1)) prohibits mechanical equipment from being placed within any setback areas. The Ciry Arborist, the Public Works Department and the Saratoga Fire District have reviewed the application. The Public Works Department will require an encroachment permit for the new driveway approach. The Public Works also approved the BSE on May 25, 2001 with no additional conditions. Comments from the City Arborist and the Saratoga Fire District are included as conditions of approval. Parking The Saratoga City Code requires each residence to have at least two enclosed parking spaces within a garage. The residence will have an attached 752 sq. ft. three-car garage. Grading Bach r Grading permits are typically processed at staff level, except when the site is within the Hillside Residential District as discussed below. However, should the soil on a site fall into one of the potentially unstable categories identified in the Geotechnical Section of this report, or the proposed project requires other discretionary and/or environmental review by the Planning Commission, staff forwards the grading information to the Planning Commission for review and approval. These statutory requirements should not be confused with the brief statement contained in the staff report with respect to the quantities of overall grading and the amount of cut to construct a basement or swimming pool. It is only when the project is exceeding specific quantities in the Hillside Residential District or when the thresholds and criteria identified above and below are exceeded that the Planning Commission is required by statute to make certain findings of approval, identified below. For example, the Planning Commission has requested information on the quantity of grading to construct certain site development features such basements and swunming pools and this information is included below under "Proposed Project". This information is general and does not require Planning Commission action or approval. P:~Planning~Allison\StaHRepoctsU4350TaosSRdoc c oo000V File No. DR-01-011/BSF-01-015,•14350 Taos Drive Proposed Project Total cubic yards of cut would be 666 to a maximum depth of nine feet. Of the total, 444 cubic yards of cut would be necessary to construct the basement and 147 cubic yards of cut would be necessary to construct the pool. Total fill would be 55 cubic yards. The excess soil would be hauled off the site. The project does not require Planning Commission action on a grading plan. The information is provided as background for the Commission. Geotechnical Review Bach rg~ o Soil is classified by its stability. Saratoga's soils are mapped on the "Ground Movement Potential and Potential Geologic Stability" map which in broad terms identifies soils that are stable and soils that require additional geologic study prior to issuance of entitlement permits, and/or building permits. A rule of thumb, soils with either a "P" or an "M" in the classification will require additional geotechnical review. "P" identifies soils that have a potential for failure while "M" identifies soils that have a moving landslide. Planning staff consults with the City's Geologist in making the determination if additional geotechnical investigation is required. The soil classifications are, "Areas of Relatively Stable Ground" consisting of soil types Sbr, Sls, Sun, Sff, Sex; "Area of Potentially Unstable Ground" consisting of Pmw, Pfs, Ps, Pd and Pdf; "Areas of Unstable Ground" consisting of soil types Ms, Md and Mrf; and the final classification, "Areas of Potential Surface Faulting" consisting of Psf soils. The "Areas of Relatively Stable Ground" are and predominately level areas with moderately steep slopes underlain with bedrock. Some areas are subject to soil creep, expansive clay rich soils and may be on fill. These soils are considered stable and usually do not require a geologic report provided that the slopes are not excessive. The City Engineer is consulted on these matters. The remaining soil classifications typically require additional geotechnical investigation, review and mitigation. These soils typically have steep slopes, are subject to mass wasting, slumping, rockfall, shallow and deep landsliding, debris flow and surface faulting. Depending on the potential for geologic instability, the percent slope and the expertise of the City Engineer and the City's geologic consultant geologic review is conducted prior to review of the project by the Planning Commission. The results of the review are summarized for the Planning Commission, as appropriate, and the recommendations of the report become conditions of project approval. Additionally, any grading in the City's HR District requires City Geologist review and approval. Grading on stable sites with minor slopes, under 10%, typically does not require City Geologist review. Grading associated with unstable sites identified above is typically forwarded to the Planning Commission for review when they are associated with discretionary permit review. • P:~I'IanningWlisonlStaff ReportsU4350TaosSRdoc 00000'7 File No. DR-01-011/BSE-01-015,• 14350 Taos Drive Proposed Proiect Soil The subject site contains Sbr soil, which is classified as an "Area of Relatively Stable Ground". The slope of the site is less than two percent. Therefore additional geotechnical review was not required. The City Engineer has determined that the standard conditions of approval are sufficient. Trees There are approximately 80 trees on the site and forty are of sufficient size to be governed by the City's Ordinance. The proposed project exposes 21 trees to some level of risk during construction. Two trees would be removed due to the proposed project. The two trees are 14" Fruitless Mulberry and asix-inch Purple Plum. In conformance with the recommendations of the arborists' report one 36"-box Coast Redwood and one 15-gallon Big Leaf Maple would be planted. The arborist's recommendations to protect the trees during project construction are required conditions of project approval. Fireplaces The plans indicate that three fireplaces and three chimneys are proposed in the new residence. The designation of wood- or gas-burning is not included on the plans. The applicant is aware of the City Ordinance restricting each new residence to one wood- burning fireplace. The conditions of approval also stipulate that only one fireplace may be wood-burning. Correspondence Five letters of support were received on this application at the date that the staff report was distributed to the Planning Commission. A neighbor, at 14328 Taos Drive came to the counter and expressed concern with respect to the second-story of the proposed residence. The neighbor does not like the bedroom on the second Iloor right side (see Sheet A-3) stating that it would impinge upon his privacy in the backyard of the residence. The windows for the bedroom are small and could be conditioned to be opaque glass to insure privacy (although these windows do not face the backyard). The bathroom and closet window would be the windows that would face the back yard of the neighbor. These two windows are small and have fixtures placed in front of them that would further restrict any view. The neighbor stated that he would rather see the room eliminated and as a result just see a roof from his backyard as opposed to a room with windows. Conclusion The proposed residence is designed to conform to the policies set forth in the City's Residential Design Handbook and to satisfy all of the findings required within Section 15- 45.080 of the City Code. The residence does not interfere with views or privacy, preserves the natural landscape to the extent feasible, and will minimize the perception of bulk so that it is compatible with the neighborhood. The proposal further satisfies all other zoning P:\Planning\Allison\stafERepocts\14350TaosSRdoc OOOOO~ File No. DR-0I-OIIBSE-01-015,• 14350 Taos Drive regulations in terms of allowable floor area, setbacks, maximum height and impervious coverage. A landscape screening plan will be presented to the Planning Commission. STAFF RECOMMENDATION Approve the Design Review application with conditions by adopting Resolution DR-O1-011 and BSE-O1-016. • • P:U'lannin~Allison~StafE ReportsU4350TaosSR.doc 000009 THIS PAGE HAS BEEN INTENTIONALLY LEFT BLANK ~~ ~J • 000010 Attachment 2 APPROVAL OF RESOLUTION NO. DR-O1-O11/BSE-O1-016 CITY OF SARATOGA PLANNING COMMISSION STATE OF CALIFORNIA RAHIM CHOWDRY;14350 Taos Drive WHEREAS, the City of Saratoga Planning Commission has received an application for Design Review approval for the construction of a new 6,308 square foot residence on a 56,626 square foot parcel; and WHEREAS, the Planning Commission held a duly noticed Public Hearing at which time all interested parties were given a full opportunity to be heard and to present evidence; and Whereas the project is Categorically Exempt from the Environmental Quality Act (CEQA) pursuant Section 15303, "New Construction or Conversion of Small Structures", Class 3 (a) of the Public Resources Code (CEQA). This exemption allows for the construction or conversion of up to three single-family residences. The site is in an urbanized area and is connected to utility and roadway infrastructure and involves the construction of one single family home and associated out buildings; and WHEREAS, the applicant has met the burden of proof required to support said application for Design Review approval, and the following findings have been determined: The height, elevations and placement on the site of the proposed residence, when considered with reference to: (i) the nature and location of residential structures on adjacent lots and within the neighborhood; and (ii) community view sheds, will avoid unreasonable interference with views and privacy, in that the house is set back 91'-4" from the rear property line and the Code requirement is 50'; the right side setback proposed is 93'-T' and the Code requires 25'; and a left side setback of 23' and the Code required 20 feet. The increase setbacks and the existing and proposed trees increase privacy to adjoining properties as well as the subject site. The natural landscape will be preserved insofar as practicable by designing structures to follow the natural contours of the site and minimizing tree and soil removal; grade changes will be minimized and will be in keeping with the general appearance of neighboring developed areas and undeveloped areas in that no trees would be removed. Additionally, the lot is flat at a 2.62 percent slope. The majority of the grading proposed is necessary to construct the basement and swimming pool, which would not alter the terrain as seen from adjacent and neighboring properties or from public right-of-ways. • The proposed main or accessory structure in relation to structures on adjacent lots, and to the surrounding region, will m;nim~e the perception of excessive bulk and will be integrated into the natural environment, in that the building is softened by using different materials on different levels, the use of natural color and materials on 000011 File No. DR-01-011/BSF-01-015,• 14350 Taos Drive the lower portions and foundations and the use of materials that create horizontal proportions. Additionally, the project proposes stone pedimentation; stucco facade; varied fenestration and corbels and exposed rafter tails to provide visual interest to the building. The varied roofline, use of different materials and varied fenestration break up the mass of the building also suggests varying the roof element of a structure to reduce bulk. The plans include a front elevation of varying levels on the ground- and second-floor to accommodate different uses within the house. Articulation is also provided by the use of bay and divided light windows. • The proposed main or accessory structure will be compatible in terms of bulk and height with (i) existing residential structures on adjacent lots and those within the immediate neighborhood and within the same zoning district; and (ii) the natural environment; and shall not (i) unreasonably impair the light and air of adjacent properties; nor (ii) unreasonably impair the ability of adjacent properties to utilize solar energy in that the neighborhood is a mix of Tudor-style, French and Ranch- sryle architecture. Building materials are also a mix of vertical and horizontal wood siding, stone, brick and stucco. Roofing materials include clay tile, slate and wood shingle. The heights of the building range from two-two story buildings at approximately 26 feet in height, two single-story residences at approximately 16 to 18 feet in height and two single-story newer residences that are approximately 24 to 26 feet in height. The proposed project is compatible with the neighborhood. The proposal incorporates stone, faux slate, stucco and wood into the design and would be 26 feet in height. ^ The proposed site development or grading plan incorporates current grading and erosion control standards used by the City in the construction requires aCity- issued building permit. Appropriate grading and erosion control methods will be required as a part of that permit. The proposed residence will conform to each of the applicable design policies and techniques set forth in the Residential Design Guidelines and as required by Section 15- 45.055. In particular the project conforms to Policy 1, Technique #1, "Minimize Changes to Natural Topography"; Technique #3, "Use Materials and Color to Reduce Bulk"; Technique #4, "Minimize Building Height"; Technique #5, "Design Structure to Fit with Existing Neighborhood"; Technique #6, "Use Architectural Features to Break Up Massing"; and Policy 3, Technique #2 "Locate Buildings to Minim~e Privacy Impact", Now, THEREFORE, the Planning Commission of the City of Saratoga does hereby resolve as follows: Section 1. After careful consideration of the site plan, architectural drawings, plans and other exhibits submitted in connection with this matter, the application of RAHIM CHOWDRY for Design Review approval be and the same is hereby granted subject to the following conditions: P:~PlanningW lison\S [aff ReportsU4350TaosSRdoc 000012 File No. DR-01-011/BSE-01-015,• 14350 Taos Drive COMMUNITY DEVELOPMENT 1. The development shall be located and constructed as shown on Exhibit "A", incorporated by reference. 2. Prior to submittal for Building permits, the following shall be submitted to the Planning Division staff in order to issue a Zoning Clearance: a. Four (4) sets of complete construction plans incorporating this Resolution as a separate plan page and containing the following revisions: i. A maximum of one wood-burning fireplace is permitted. The other two fireplaces shall begas-burning. ii. All the recommendations of the City Arborist shall be followed and incorporated into the plans. iii. The site plan shall be stamped and signed by a Registered Civil Engineer or Licensed Land Surveyor. iv. The site plan shall contain a note with the following language: "Prior to foundation inspection by the City, the RCE or LLS of record shall provide a written certification that all building setbacks are per the approved plans." v. The pool equipment shall be removed from the interior side yard setback area and be placed near or behind the carport. The Saratoga Zoning Ordinance (Section 15-80.030 (b) (1)) prohibits mechanical equipment from being placed within any setback areas. The placement of the equipment shall be reviewed and approved by the Director of Community Development. No Ordinance-size with the exception of tree #'s 20 and 21 shall be removed without first obtaining a Tree Removal Permit. One 36-inch box Coast Redwood and one 15-gallon Big Leaf Maple shall be planted as the replacement trees. 4. FENCING REGULATIONS - No fence or wall shall exceed six feet in height and no fence or wall located within any required front yard shall exceed three feet in height. 5. No structure shall be permitted in any easement. 6. A storm water retention plan indicating how all storm water will be retained on- site, and incorporating the New Development and Construction -Best Management Practices. If all storm water cannot be retained on-site due to topographic, soils or other constraints, an explanatory note shall be provided on the plan. 7. Apply for and secure an encroachment permit for the new driveway approach. The permit process is through the Public Works Department. P:U'Ianning~Allison~StaFf ReportsU43i0TaosSRdoc UUOU13 File No. DR-01-011/BSE-01-015,• 14350 Taos Drive CITY ARBORIST All recommendations in the City Arborist's Report dated 05/07/01 shall be followed and incorporated into the plans. This includes, but is not limited to: a. The Arborist Report shall be incorporated, as a separate plan page, to the construction plan set and the grading plan set and all applicable measures noted on the site and grading plans. b. Five (5) ft. chain link tree protective fencing shall be shown on the site plan as recommended by the Arborist with a note "to remain in place throughout construction." The fencing shall be inspected by staff prior to issuance of a Building Permit. c. A note shall be included on the site plan stating that no construction equipment or private vehicles shall park or be stored within the dripline of any ordinance protected trees on the site. d. Plant two replacement trees consisting of one 36-inch box Coast Redwood and one 15-gallon Big Leaf Maple tree. Replace 8. Prior to issuance of a Building Permit, the applicant shall submit to the City, in a form acceptable to the Community Development Director, security in the amount of $10,523 pursuant to the report and recommendation by the City Arborist to guarantee the maintenance and preservation of trees on the subject site. 9. Prior to Final Occupancy approval, the City Arborist shall inspect the site to verify compliance with tree protective measures. Upon a favorable site inspection by the Arborist and, any replacement trees having been planted, the bond shall be released. 10. Any future landscaping shall be designed and installed in accordance with the Arborist's recommendations. 11. A project arborist certified by the International Society of Arboriculture shall be retained to (1) provide on site supervision during key aspects of construction of the residence and driveway for the purpose of preventing or minimising damage to tree # 1; and (2) provide regular written progress reports to the City of these supervision functions as they occur. FIRE PROTECTION DISTRICT 12. The roof covering shall be fire retardant, Uniform Building Code Class "A" prepared or built-up roofing. (Reference Uniform Fire Code Appendix 3, City of Saratoga Code 16-20:210). P:~Planning~AllisonlStaff ReportsU4350TaosSR doc 000014 File No. DR-01-011/BSF 01-015,• 14350 Taos Drive 13. Automatic sprinklers shall be installed in the newly constructed garage (2 heads per stall), workshops, or storage areas, which are not, constructed as habitable space. To insure proper sprinkler operation, the garage shall have a smooth, flat, horizontal ceiling. The designer/architect shall contact the San Jose Water Company to determine the size of service and meter needed to meet fire suppression and domestic requirements. (City of Saratoga Code 16-15.090[I]). 14. All driveways shall have a 14-foot minimum width plus one-foot shoulders. 15. Early Warning Fire Alarm System shall be installed and maintained in accordance with the City of Saratoga Code Article 16-60. (Alternative requirements, sprinkler systems, l6-60-E). 16. Early Warning Fire Alarm System shall have documentation relative to the proposed installation and shall be submitted to the fire district for approval. 17. Automatic sprinklers are required for the residential dwelling (including the square footage of the basement). Documentation of the proposed installation and all calculations shall be submitted to the fire district for approval. A four head ` calculated sprinkler system is required. The sprinkler system shall be installed by a licensed contractor. CITY ATTORNEY 18. Applicant agrees to hold City harmless from all costs and e enses, includin XP g attorney's fees, incurred by the City or held to be the liability. of City in connection with City's defense of its actions in any proceeding brought in any State or Federal Court, challenging the City's action with respect to the applicant's project. 19. Noncompliance with any of the conditions of this permit shall constitute a violation of the permit. Because it is impossible to estimate damages the City could incur due to the violation, liquidated damages of $250 shall be payable to this City per each day of the violation. Section 2. Construction must be commenced within 24 months or approval will expire. Section 3. All applicable requirements of the State, County, City and other Governmental entities must be met. Section 4. Unless appealed pursuant to the requirements of Article 15-90 of the Saratoga City Code, this Resolution shall become effective fifteen (15) days from the date of adoption. • P:\Planning\Allison\StaffReports\14350TaosSRdoc OOOO~ C File No. DR-01-011/BSE-01-015,• 14350 Taos Drive PASSED AND ADOPTED by the City of Saratoga Planning Commission, State of California, this 25th day of July 2001 by the following roll call vote: AYES: NOES: ABSENT: ABSTAIN: Chair, Planning Commission ATTEST: Secretary, Planning Commission ATTEST . SECRETARY OF THE PLANNING COMMISSION This permit is hereby accepted upon the express terms and conditions hereof, and shall have no force or effect unless and until agreed to, in writing, by the Applicant, and Property Owner or Authorized Agent. The undersigned hereby acknowledges the approved terms and conditions and agrees to fully conform to and comply with said terms and conditions within the recommended time frames approved by the City Planning Commission. Applicant Date Property Owner or Authorized Agent Date • P:~PlanningWlison\Staff Reports~14350TaosSR.doc OOOO . BARRIE D. COA"I~ AND ASSOCIATES Attachment 3 Horticultural Consultants (408) 353-1052 ~~ Fax (408) 353-1238 23535 Summit Rd. Los Gatos, CA 95033 TREE SURVEY AND PRESERVATION RECOMMENDATIONS AT THE RAHIM PROPERTY 14350 TAOS DRIVE SARATOGA Prepared at the Request of: Community Planning Department City of Saratoga 13777 Fmitvale Ave. Saratoga, CA 95070 Site Visit by: Michael L. Bench Consulting Arborist April 18, 2001 Job # 04-01-088 Plan Received: April 5, 2001 Plan Due: May 7, 2001 MAY 1 7 2001 CITY OF SA R~~ r- COMn-rur~~r: Y ~::v,.... ,,.,~Q i TREE SURVEY AND PRESERVATION RECOMMENDATIONS AT THE RAEQM PROrERTY 14350 TAGS DRIVE, SARATOGA Assignment At the reyuest of the Community Planning llepartment, City of Saratoga this report reviews the proposal to demolish an existing home with an existing swimming pool, and to construct a new home with a new swimming pool, in the context of potential damage to or the removal of existing trees. This report further provides information about the health and structure of the trees on site, and makes recommendations by which damage to them can be restricted to prevent significant decline. Comments and suggestions contained in this report presume that the locations of trees in relation to proposed construction aze accurately presented on the plans provided. Summary This proposal exposes twenty-one trees to some level of risk by construction. One tree is to be removed by this design, and only one tree would ~ be severely damaged provided all of the mitigation suggestions are followed. Replacement trees, which equal the values of the two trees, aze suggested. Procedures aze suggested to mitigate the damage that would be expected. A bond equal to 25% of the value of the nineteen retained trees is suggested in accordance with the levels of the expected risks. Observations There are approximately eighty-trees on this site, but only about forty of the trees on site are large enough to be governed by the city ordinance. Of these forty estimated trees, it appears that only twenty-one trees are at risk of damage by proposed construction. The attached map shows the location of these twenty-one trees and their approximate canopy dimensions. Although it appeazs unlikely, if this assumption is incorrect and additional trees (that are controlled by the ordinance) become affected by construction, they may need to be added for assessment and/or protection at a later time. Each of the twenty-one trees has been tagged with a metallic label indicating its assigned number. The twenty~ne trees are classified as follows: Trees #1-7, 12, 13, 18, 19 coast redwood (Sequoia sempervirens) Trees #8, 9, 10, 11 deodaz cedaz (Cedrus deodara) Trees #14, 15, 16, 17 cypress (Cupressus species) Tree #20 fruitless mulberry (Morus alba) Tree #21 purple plum cultivaz (Prunus cerasifera cultivaz) The health and structure of each specimen is rated on a scale of 1 to 5 (Excellent - Poor) on the data sheets that follow this text. Please note that each trees structure is distinguished from health. The structure rating is a visual evaluation of each tree's ability to remain standing and to maintain its branching without breaking or splitting apart. Failure of this nature can occur despite exceptional health. Also, structure is not an aesthetic focus. A tree that has an excellent structure may not necessarily be aesthetically pleasing. PREPARED BY: MICHAEL L. BENCH, CONSULTING ARBORLST APRIL 18, 2001 000018 TREE SURVEY AND PRESERVATION RECOMMENDATIONS AT THE RAFII101 PR~,..isRTY 2 14350 TAGS DRIVE, SARATOGA Because the various combinations of health and structure sometimes require interpretation, the combination of health and swcture ratings for the twenty-one trees arc converted to a single descriptive ratings as follows: Exceptional S imens Fine Specimens Fair Specimens Marginal S ecimens Poor Specimens 8-13, 18, 19 1-7, 14-17, 21 20 Exceptional specimens must be retained at any cost and whatever procedures are needed to retain them in their current condition must be used. Fine specimens must be retained if possible but without major design revisions. Mitigation procedures recommended here are intended to limit damage within accepted horticultural standazds in order to prevent decline. Fair specimens are worth retaining but again without major design revisions. Mitigation must prevent further decline. lliscu.~ion Almost all of the coast redwood trees are exhibiting symptoms of drought stress in the upper portion of their canopies. Coast redwoods (Sequoia sempervirens) become highly susceptible to the deswctive fungal disease, Botryosphaeria dothidea, when exposed to repeated seasonal drought stress. It will be essential that these coast redwood trees receive supplemental irrigation before, during and after conswction. Supplemental irrigation is described in the Recommendations section. Impacts of Construction Tree #20 is in conflict with conswction of the proposed driveway. This specimen (Morns albs) can be easily replaced. Tree #21 would suffer severe root damage as a result of conswction of the proposed driveway. This tree would not be expected to survive the long-term. This specimen could also be rather easily replaced. All of the other nineteen trees may be subjected to one or more of the following damaging events that are common to conswction sites that damage should be prevented:. 1. The stockpiling of materials or the storage of equipment under the canopies. 2. The dumping of conswction materials, especially waste materials, such as painting products, mortar, concrete, etc.) under the canopies. 3. The conswction traffic, including foot traffic across the root systems, and the parking of vehicles or conswction equipment under the canopies. 4. Demolition of the existing buildings, driveway, and pathways adjacent to trees resulting in bark injuries, broken branches, or root loss. 5. The excavations for foundation or for other construction adjacent to trees. 6. The trenching across root zones for new utilities or for landscape irrigation. 7. The grading of the surface soil resulting in the removal of quantities of absorbing root tips. 8. Broken branches or bark injuries as a result of conswction equipment passing too close. PREPARED BY: MICHAEL L. BENCH, CONSULTING ARBORLST APRIL 18, 2001 000019 TREE SURVEY AND PRESERVn,1ON RECOMMENDATIONS AT THE RAHIM PI.. ARTY j 14;50 TAGS DRIVE, SARATOGA 9. Landscaping, including incompatible plant species, trenching across tree root zones for irrigation, excessive soil disturbance of tree root zones, grading to create contours, etc. Virtually any landscape feature inside a tree's root zone results in a percentage of root damage. If the percentage is significant the affected trees will decline or die. Recommendations The following mitigation suggestions are intended to reduce the extent of construction damage to acceptable levels, so that retained trees can reasonably be assured of survival without decline. If any changes to these plans occur during construction, the following may require alteration. 1. I suggest that construction period fencing' be provided and located as noted on the attached map. Fencing must be of chainlink a minimum height of 5 feet, mounted on steel posts driven 18-inches into the gtnund. Fencing must be in place prior to the arrival of any other materials or equipment and must remain in place until all constnrction is completed and given final approval. The protective fencing must not be temporarily moved during construction. Fencing must be located exactly as shown on the attached map. 2. There must be no grading, trenching, or surface scraping beneath the driplines of retained trees, (either before or after the construction period fencing is installed or removed). Where this may conflict with drainage or other requirements our office must be consulted. 3. Trenches for any utilities (gas, water, phone, TV cable, etc.) must be located outside the driplines of retained trees. For any tree where this cannot be achieved, I suggest a project arborist be retained to determine acceptable locations. A 2-foot section of each trench adjacent to any tree must be left exposed for inspection by our office. 4. Supplemental irrigation must be provided to all coast redwood trees, including those not specifically surveyed for this report, during the dry months (any month receiving less than 1-inch of rainfall). Irrigate with 10 gallons for each 1-inch of tnrnk diameter every two weeks throughout the construction period. This can be achieved by the use of a simple soaker hose for each tree. 5. Excavated soil may not be piled or dumped (even temporarily) under the canopies of [tees. 6.. Trenches for a drainage system must be outside the protective fences as noted on the attached map. For any area where this cannot be achieved our office must be consulted. 7. Any pruning must be done under constant and direct supervision of an International Society of Arboricultural certified arborist and according to ISA Western Chapter Standards. 8. Landscape pathways and other amenities that are conswcted under the canopies of trees must be constructed completely on-grade without excavation. construction period fencing PREPARED BY: MICHAEL L BENCH, CONSULTING ARBORLST APRIL 18, 2001 0~ TREE SURVEY AND PRESERVniION RECOMMENDATIONS AT THE RAHIh1 Ph,..~ERTY 4 14350 TAOS DRIVE, SARATOGA i y. Landscape irrigation trenches, which cross a root zone, and/or excavations for any other landscape features must be no closer to a trunk than l5 times the trunk diameter from tree trunks. However, radial trenches' may be made if the trenches reach no closer than 5 times the trunk diameter to any tree's wnk, and if the spokes of such a design are no closer than 10 feet apart at the perimeter of the canopy. 10. Sprinkler irrigation must be designed so that it does not strike the trunks of trees. Only drip or soaker hose inrigation is allowed beneath the canopies of oak trees. 11. Lawn or other plants that require frequent irrigation must be limited to a maximum of 2U% of the entire root zone and a minimum distance of seven times the wnk diameter from the trunk of oak trees. 12. Bender board or similar edging material must not be used beneath the canopies of existing trees, because its installation requires trenching of 4-6 inches, which may result in significant root damage. 13. Landscape materials (cobbles, decorative bark, stones, fencing, etc.) must not be directly in contact with the bark of a tree due to the risk of disease. 14. Drain dissipators or downspouts must be relocated, if trees are in the path of discharge. The discharge must be directed a minimum of 15 feet to the side of the trunk of any tree. 15. Materials or equipment must not be stored, stockpiled, dumped under the driplines of trees, or buried on site. Any excess materials (including mortar, concrete, paint products, etc.) must be removed from site. Value Ass~sxment The value of the trees are addressed according to ISA Standards, Seventh Edition, 1988. Trees #20 and 21 have a total value of $1,459, which is roughly equivalent to one 36-inch .box and one I S-gallon boxed native specimens. Replacements are suggested. The combined value of the other nineteen trees is $42,090. I suggest a bond equal to 25%n (_ $10,523) of the total value of the trees that will be retained to assure protection. Acceptable native tree replacements are: Coast live oak - Quercus agrifolia Valley oak - Quercus lobata Big leaf maple - Acer macrophyllum California buckeye - Aesculus californica Coast Redwood -Sequoia sempervirens Respectfully submi ~, c." ~" icM hae1~L. Ben~ch~A. ociate s radial trenches PREPARED BY: MICHAEL L. BENCH, CONSULTIIVG ARBORLST APRIL 18, 2001 000021 TREE SURVEY AND PRESERVA'17ON RECOMMENDATIONS AT THE RAHIM PRvi'ERTY 5 14150 TAOS DRIVE, SARATOGA ~ ~~ ~N `~ r..'' Bame D. Coate, Principal MLB/sl Enclosures: Glossary of Terms Tree Data Accumulation Charts Tree Protection Before, During and After Construction Protective Fencing Radial Trenching Beneath Tree Canopies Map • • PREPARED BY: MICHAEL L BENCH, CONSULTING ARBORLST APRIL 18, 2001 000022 ao ~ ao ~~ eN 0 O 1--. GJ .M A to O L~ rl v~ fA ~~y "G b d 1~~ F 0 ~-. 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H a aq a~ a a a 8 O ~~,~a m 05~~~8 W Vf ~ ,~„ ~ e0 8 Q ~ > y "F3 > °m m ~ ~ ~ ro a m y - _ / -_ a ~ LL ~ ~ ' ~ e a _'E'~ ~ U U a ~ ~ ~ ~ p N N H x 3 r M W f>:1 n M tL ~~~ ~ r r r ~y ~ o ~~~n u ~ r r r r x ~ N ~i ~N ~ h 000025 -~ - ;_ ~..== BARRIE D. COATE AND ASSOCIATES Horticultural Consultants (408) 353-1052 Fax (408) 353-1238 23535 Summit Rd. Los Gatos, CA 95033 GLOSSARY Co-dominant (stems, branches) equal in size and relative importance, usually associated with either the trunks or stems, or scaffold limbs (branches) in the crown. Crown -The portion of a tree above the trunk including the branches and foliage. Cultivar - A named plant selection from which identical or nearly identical plants can be produced, usually by vegetative propagation or cloning. Decurrent - A term used to describe a mature tree crown composed of branches lacking a central leader resulting in around-headed tree. Ezcurrent - A term used to describe a tree crown in which a strong central leader is present to the top of a tree with lateral branches that progressively decrease in length upward from the base. Girdling root - A root that partially or entirely encircles the trunk and/or large bumess roots, which could restrict growth and downward movement of photosynthates. Included bark -Bark which is entrapped in narrow-angled attachments of two or more stems, branches, or a stem and branch(es). Such attachments are weakly attached and subject to splitting out. Kinked root - A taproot or a major root(s) which is sharply bent and can cause plant instability and reduction of movement of water, nutrients, and photosynthates. Root collar -The flared, lower portion of the base of a tree where the roots and stem merge. Also referred to as the "root crown". Leader -The main stem or trunk that forms the apex of the tree. Stem -The axis (trunk of a central leader tree) of a plant on which branches are attached. Temporary branches - A small branch on the trunk or between scaffold branches retained to shade, nourish, and protect the trunk of small young trees. These branches are kept small and gradually removed as the trunk develops. Definition of Woody Parts , Trunk -The main stem of a tree between the ground and the lowest scaffold branch. ~ Scaffold branches - In decurrent trees, the branches that form the main structure of the crown. Limb - A major structural part. Branch - A smaller part, attached to a limb or scaffold branch. Branchlet - A small part, attached to a branch. Twig -Avery small part attached to a branchlet. 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O U ~~.\ \ x . ~f ~ \ \ ` ~ ~ ~~ ~ ~ ~-" 00 =~ ~~• I ~ ~~ ~ ~y~ ~ ~ f~~.J _ ~ \ T ~ . O L / •~ OL G +~ ro v C O U v N '~ U 'D 1-, 3 v a ~ .n w w O G v O ~. O u ~ U t~ O r+ N G v v 0. v fn ~ l+ T >, o v v a ro u ~ ~ * N G 3 ro +~ ro v ^-1 - N U v b v •--~ .G C O t. ~ L F ro L L 3 L (~ \ 1~ ~ ' o: v C U •r+ G +-+ v •~ (i, N T r 3 ro ~ 'O O L 'D j ro = L ~ \ a Y ~ L O ` L ~ V 1 °' ~ ~ m ~~~~ ( m a -- o v O O U L L ~ = ro ~° O ~ L tU N ~ N O O O •- C C >^ V O p N ` U C L _ 2 ° a~ c ~n a ~ O O C M C U O N C U O ~ 3 aJ _ ~ O O ~ i D .... n 00 2'7 a~ L ... O C 3 'v c U 'C cC o c ~ o ~ c t ~ A~ W O V w (~ ~/ vi 0 a L_ _O C U C :~ d ~3 a co fV 1~F. 1 `~C L U a E V O y ~ d U m ~ M ~ O X ~ ~ _C c~ ~ Gl t RS ~ ~ c X O ~ ~ c °' N `a N ~ Q U to y O ~ ~ a ~1 .11 ~ . ~.1 " ~~ 1~~1 i ~ S ~ +~ I'~ ~ ~~ t N '3 ~' ~ ~ O p C C .a L C r :~ a~ d ~ L C t ~ ~ C Q~ m ~~ dal ~l ~r. W~ o H c Q ~ 'd ~n a~ ~Q +,dQN v v GO c u E ~~ ~Q' ~ cCN ~ c o ~~~ ~,QZMO° A ~Q N~~ Z V ro m a m a •i •i 000028 _, BARRIE D. COA fE AND ASSOCIATES Horticultural Consultants (408) 353-1.052 ~~ Fax (408) 353-1238 23535 Summit Rd. Los Gatos, CA 95033 TREE PROTECTION BEFORE, DURING, AND AFTER CONSTRUCTION These are general recommendations And may be superseded by site-specific instructions BEFORE Plan location of trenching to avoid all possible cuts beneath tree canopies. This includes trenches for utilities, irrigation lines, cable TV and roof drains. Plan construction period fence locations which will prevent equipment travel or material storage beneath tree canopies. Install fences before any construction related equipment is allowed on site. This includes pickup trucks. Inform subcontractors in writing that they must read this document. Require return of signed copies to demonstrate that they have read the document. Prune any tree parts, which conflict with construction between August and January. Except for pines which maybe pruned between October-January. Only an ISA certified arborist, using ISA pruning instructions maybe used for his work. If limbs are in conflict with the . construction equipment before the certified arborist is on-site, carpenters may cut off offending parts of 6" diameter or less, leaving an 18" long stub, which should be recut later by the arborist. Under no circumstances may any party remove more than 30% of a trees foliage, or prune so that an unbalanced canopy is created. DURING Avoid use of any wheeled equipment beneath tree canopies. Maintain fences at original location in vertical, undamaged condition until all contractors and subcontractors, including painters are gone. Clear root collars of retained trees enough to leave S-6 buttress roots bases visible at 12" from the trunk. Irrigate trees adjacent to construction activity during hot months (June-October). Apply 10 gallons of water per 1" of trunk diameter (measured at 4 '/~') once per 2 week period by soaker hose. Apply water at the dripline, or adjacent to construction not around the trunk. Apply mulch to make a 3" deep layer in all areas beneath tree canopies and inside fences. Any organic material which is non toxic may be used. AFTER Irrigate monthly with 10 gallons of water per 1" of trunk diameter with a soaker hose, placed just inside the dripline. Continue until 8" of rain has fallen. Avoid cutting imgation trenches beneath tree canopies. Avoid rototilling beneath tree canopies since that will destroy the small surface roots which absorb water. Avoid installation of turf or other frequently irrigated plarrts beneath tree canopies. 00002931 !F ~ t, ;1 cn ca ~ 1 1 ~~~ `s I ~ `° ~~ ~~~ .+ O ~~ ,~. ; ~ ~ ~~ ; , . '~ 14~ 1 ' ~ 'i ' .1 J ~ l~ :1 ~ 1:,1'• ,1 ti ~,~ ' ~1 •I ~• 1 ~~ 1 , '. \ tl~i '1 ~ ~ ``, „ \l L O y • .~ ~ ~ U o s o o ~ v ~ ~ f9 00 V d ~ d ~ ~ ~ M °~ N ~ ~ ~ H Q "C U ~ O ~ ~ J M ~ ¢ ~ Q ~ o M ~ Z b0 ~ • ~ C u L ~~ ~ ~ ~ ~ ~ m ~ v N J ~ C ~ U ~ ~ ~f ~ V O N .a ~. oA •U ~ ~ ~ oN~ o ~~ ~ O \ •~ C~ ~ A ,1. ;~ ~ . 9 1 R+1~ `~1' .. ,~~ ` , 1 ~ T • ~~• l 1 . :, ` ,`, O~ .) -•~,. ~ {V ~'~ ~O •; ` ~. j. ~~ Qr~ a~' ~.~ ~~ .~Z` ~~`r `L` ti~ ~w..,L W ~ ~ -~ en d ~1 ~ \N .. ~ 1~ ~~ L r~~, ,o;~ ... , „ :,,, ~ ~~; ; ... ~~ ~ •' . ~~ .~; . \, ~\~ , ~~ d L ~ i o~ ~ ~ Y +~ cv ~ •~ i s +, ~i O ~ O o ~ ,y ~ cv ~ ~ ~ ~ ~ i~ ~ ~ ~ ~ ~ ~ N ~ d ~ s 4- ~ 0 .~ u ++ ~ +`3 O ~ ~ O ~ d +, 3 ~, 't3 ~ O ~' u obi ~ N s 1/) CC N ~O 'Lf ~ d - • ~ • 3 ~ ~ ~s ~ '+~ ~ ~\ ~ ~ ~ ~ }I ~ " ~ "L3 N ~ ~ ,"1 ~ .+.+ ~ ~ aos ~ ~ N o ~3 O S • ~ ON d ~ cv _ 'y~ N ~ C1 ~- '~ ~ d ° + ~ ~ ~ ~ 000030 ~~ 1 ;~ 1 i • ~_ ~=;~:_ ~ ~ W ~~ ~ -~ ~. ~ _- i 3 S __ --_--__ - g i, v ~ ~ g' ~,~„ - ~ 1 a - : - ~ _ _ _. _ ~~ /SIN - -' ~ - _ 3 _ ~ ~ ~ : r u. . 1 - ~_ ,F ~~' __ a_ 1 1 I ? ~ ~ ~ a ~ ~ ~ ~ :_ `~ ' ~ ~~ t ~ __ ~ ` 3 -~• 1_: ~ ~ ` ~ _ 1 ~~• _ 1 ~' ~ _ _ _ ~ 4a ~t D ~ '' ~ ~ \ - }_ I ~~ cs ~ _ Z 1 -.__ n .. ` ~'~' v . _ 0~~,~ '+~ ~ kI T =~-~ f _ / ' <} ~ I ~ I s ~ ~ I r ~ ' a,~al 1 la~$$I _ , o ' , I ~ I; ~ ~I - N - - i I ~ 1 I °$y I ~ ~=5 -~_ _ II _ ' I J ~ =o'e' . ~ ~~ ~3~ ~j~ ..y.. t ~ ~ 1 9 ~~ I x~^I ~~~ 000031 t T~IIS PAGE HAS BEEN INTENTIONALLY LEFT BLANK • Attachment 4 May 6, 2001 To: Saratoga Planning Commission Re: 14350 Taos Dr, Saratoga Plans for New Home We have reviewed the plans for the new home at 14350 Taos Dr, Saratoga. We support the addition as submitted. Very truly yours, ~,Je~~ 14337 Taos Dr, Saratoga, CA 95070 • 000033 To: Saratoga Planning Commission Re: 14350 Taos Drive, Saratoga Plans For New Home I have reviewed the plans for the new home at 14350 Taos Drive, Saratoga. I would like to support the project and urge the Commission to approve the project as proposed. ~~~~~ 8-t~ C ~~Z Name /~ ~a 7 ~ ~~~ Address ~ou~~~sS L,r Scxra ~ ~~ ~~ o~o [~6[~~~~ JUL 17 2001 CITY OF SARATOGA COMMUNITY DEVELOPMENT' 00003 July 10, 2001 To: Saratoga Planning Commission Re: 14350 Taos Drive, Saratoga Plans For New Home I have reviewed the plans for the new home at 14350 Taos Drive, Saratoga. I would like to support the project and urge the Commission to approve the project as proposed. Vary yours, Co 9519 Konosh8 Ct_ Saratoga, CA 95070 ~~~~o~~~ JUL 1 7 2001 CITY OF SA{Zp,TOGA COMMUNITY DEVELOPMENT 000035 JUL li ~~ i(:SI IO-dJJIJL'~ rnuM-nLniii °lir[L i'lCn.ivf,~ ~~ ,~ .,.- • To: Saratoga Planning Commission Re: 14350 Taos Drive, Saratoga Plans For New Nome I have reviewed the plans for the new home at 14350 Taos Drive, Saratoga. I would like to support the project and urge the Commission to approve the project as proposed. i7 /~ Date:..) ~ f ~ ~ .2 ~ v ~ ~ 5 So Address C ~J ~vt Q ~U Gss ~ ~~~Od~ ~ JUL 1 7 2001 CITY OF SARA"TOGA COMMUNITY DEVELOPMENT • • CITY OF SARATOGA Community Development Department 13777 Fruitvale Avenue Saratoga, CA 95070 (408) 868-1200 D ~~C~Od~ JUL 1 7 2001 CITY OF SARATOGA COMMUNITY DEVELOPMENT LUMINOSO FREDERICK A AND MARY - OR CURRENT OWNER OF A.P.N.: 397-16-067 P. O. BOX 3268 SARATOGA CA 95070 NOTICE OF HEARING The CITY OF SARATOGA'S PLANNING COMMISSION announces the following public hearings on Wednesday, the 25th day of July 2001, at 7:00 p.m. in the City Council Chambers located at 13777 Fruitvale Avenue, Saratoga, CA. 95070. Details and plans are available at the Saratoga Community Development Department, Monday through Friday, 8:00 a.m. - 5:00 p.m. DR-O1-001 (397-16-128) - RAHIM, 14350 Taos Drive; Request for Design Review approval to construct a new 6,308 square foot two-story residence and demolish an existing 4,015 square foot house. Maximum height of the structure will be 26 feet. The 56,626 square foot parcel is located in the R-4-1-40,000 zoning district. All interested persons may appear and be heard at the above time and place. If you challenge a decision of the Planning Commission pursuant to a public hearing in court, you may be limited to raising only those issues you or someone else raised at the public hearing(s) described in this notice, or in written correspondence delivered to the Saratoga Planning Commission at, or prior to, the public hearing. In order to be included in the Planning Commission's information packets, written communications should be filed on or before the Thursday before the meeting. This notice has been sent to all owners of property within 500 feet of the project that is the subject of this notice. The City uses the official roll produced by the County Assessor's office annually in preparing its notice mailing lists. In some cases, out-of-date information or difficulties with the U.S. Postal Service may result in notices not being delivered to all residents potentially affected by a project. If you believe that your neighbors would be interested in the project described in this notice, we encourage you to provide them with a copy of this notice. This will ensure that everyone in your community has as much information as possible concerning the project described in this notice. %0 ~ Tom Sullivan Community Development Director u~ /~ J `' ~ o ~ ~ q- ago ~~~~~ . ~=e~ 00003'7 • T~iIS PAGE HAS BEEN INTENTIONALLY LEFT BLANK 000038 • • d..~ ~--~ I~= 1 r~ ~ ~ ~ O O O ~ ~ ~ ~ '~ ~ ~ ~ ~ O ~ ~ ~ O ~ ~ D s ~~ O ~) O ~ O ~ ~' p ~ ~, ~ Sy ~ ~ , . '~ ® ~ ~ +~ O ti O ti O ti ~ ~ ~ ~ U ~ ® ~ O ~' O O O O ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ V O ^+ N M ~ ~ ~ ~ a0 O~ ~ ~, 1 < ` _ ~ ~ 1; ~~ r ~ ~ ~- "~,y~' .. ~ i ~~ u . 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'o N v ~ -~ ~ s -v N n r ~ m °' ~ df70li0 NOIS~O ~~dNO11VNtf~1N1 '~~C g Q k WQ ®®^ 9 W b H l l V W -~ N N O r ~aoe ~r+aa~saa MaN v \ "~ z .! 0 1 Z Q J a 0 0 O.o',66w[1\MIM'tl\I~lluiulsatl,9i~,A :alit OYf. ~. ~ • • ~ • . 1 tl001tlbtl$ ~~V SOtll OS£9l _ woa~gop/pW :l i • w-3 06L1-9f9 (tCG) ~?'r! l9Lt-9r9 (tCB) ~Nd O G 6 C 6 'v0 3 non O J~!~] v d 3 n r 3 5 n O M 1 N 0~ 1 tLL ~~ ~~'.u° m.~°i. ~„ j'Q IIlr6 •.Sa~ ~ •Q~ ~ ~ .. ~ •0.1'0 'O N v 7 1 1 6 "!/ N 1'1 f dflOtlO NOiS~O 1!lNO11hfNC~1N1 ~ ~ '~~C y Q ~„ ~!!0! 3~N30153tl M3N v - ~ W Q ®® Q s w v l-1 1 1 v w "a N N O I"` d 6 .t `a 0 k 8' a c z c i ~ 0 ~i i z _~ U w N 0 •I i 0 .; z ~i U w. 5.o~wvs-snaxrtnvuao~cansrm+', c .+I~e c . • • 1 . • r ~ ITEM 2 REPORT TO THE PLANNING COMMISSION Application No./Location: 14752 Sobey Road; DR-O1-012/BSE-O1-020 Applicant/Owner: COLM CAMPBELULYLE MOSHER Staff Planner: John Livingstone, Associate Planner ~~ Date: July 25, 2001 ~; APN: 397-04-003 Department Hea • • 000001 14752 SOBEY ROAD EXECUTIVE SUMMARY CASE HISTORY Application filed: Application complete Notice published: Mailing completed: Posting completed: PROJECT DESCRIPTION 04/10/01 06/07/01 07/11/01 07/12/01 07/05/01 The applicant has requested Design Review approval to construct a new 6,490 square foot, two-story residence (including an 80 sq. ft. well house) and demolish two structures consisting of 4,075 square feet. The maximum height of the residence would be 26 feet. The site is 76,040 square feet (gross and net) and is located within an R-1-40,000 zoning district. STAFF RECOMMENDATION Approve the Design Review application with conditions by adopting Resolution DR-O1-012 and BSE-O1-020. ATTACHMENTS 1. Resolution DR-O1-012 BSE-O1-020. 2. Arborists Report dated May 24,2001. 3. Plans, Exhibit °A" • ~~ LJ • 000002 File No. DR-01-012;14725Sobey STAFF ANALYSIS ZONING: R-1-40,000 GENERAL PLAN DESIGNATION: Residential -Very Low Density MEASURE G: Not applicable PARCEL SIZE: 76,040 sq. ft. AVERAGE SITE SLOPE: 5.6 % overall and 11.9% at building pad GRADING REQUIRED: Total cut and fill required is 3,104 cubic yards. Of that 670 cubic yards of cut to a maximum depth of 10 feet is required to construct the basement; 446 cubic yards to a maximum depth of 10 feet is required to construct the garage;186 cubic yards to a maximum depth of eight feet is required to construct the swimming pool; 342 cubic yards to a maximum depth of 10 feet is required to construct the driveway; and 596 cubic yards to a maximum depth of four feet is required for the landscaping. 1,014 cubic yards of fill to a maximum depth of 10 feet is required for general site work. Of that total,178 cubic yards is required to fill the existing pool and 686 cubic yards for landscaping. An old bog is located on the lower portion of the property and approximately 150 cubic yards of fill may be placed here. The remaining soil would be exported from the site. Environmental Determination: The proposed project consisting of construction of a new single-family residence is Categorically Exempt from the Environmental Quality Act (CEQA) pursuant Section 15303, "New Construction or Conversion of Small Structures", Class 3 (a) of the Public Resources Code (CEQA). This exemption allows for the construction or conversion of up to three single-family residences. The project site is in an urbanized area and is connected to utility and roadway infrastructure and consists of constructing one single-family residence and associated out buildings. MATERIALS AND COLORS PROPOSED: The exterior finish is proposed to be a combination of stucco, brick and natural stone. A slate roof is proposed. The stucco is proposed to be painted a soft tan. Cast limestone is proposed to trim the doors and windows. Fieldstone stone facing is proposed for the landscape retaining walls (all less than four feet in height) for pedunentation of the building and the facing of the garage walls. Two brick-clad fireplace chimneys are proposed. Cast stone balustrades and copper gutter and downspouts are also proposed. Color and material samples will be available and presented at the public hearing. (This Area Intentionally Left Blank) • I':U'lanningWlison~Staff ReportsU475265olxyscdoc 000003 File No. DR-01-012;14725Sobey Pro osal Code Re uirements P q Lot Coverage: Maximum Allowable 25% 35% Building Footprint 3,503 sq. ft. Driveway 6,041 sq. ft. Auto Court 1,728 sq. ft. Patio/Pool 4,426 sq. ft. Walkways 1,270 sq. ft. sport courts 1,800 sq. ft. Floor Area: Maximum Allowable First Floor 3,423 sq. ft. Second Floor 2,003 sq. ft. Garage 984 sq. ft. Well House 80 sq. ft. (Basement) (2,188) sq. ft. TOTAL 6,490 sq. ft. 6,520 sq. ft.2 Setbacks: Residence Minimum Requirement Front 172 ft. 30 ft. Rear 60.5 ft. 50/60 ft. Left Side 21 ft. 20 ft. Right Side 138.5 ft. 20 ft. Pool Rear Height: Residence Detached Garage 27 ft. 6 ft. Maximum Allowable 26 ft. 26 ft. N/A 12 ft. 3 For information only. This application does not include a request for a sport curt and this calculation is only shown here to demonstrate that one could be constructed and be within the maximum permitted coverage of 35 percent. a The average slope of the lot is 12 percent. A 14% reduction to the lot area is prescribed by code to obtain the lot area on which to calculate the maximum permitted floor area. 3 The Planning Commission may grant up to 15 feet if the appropriate findings can be made. P:~PlanningW lisonlStaH Reports~147526sobeysr.d« • 000004 TOTAL (w/sport Court) 18,768 sq. ft. W/out Sport Court 16,968 sq. ft. (22%) File No. DR-01-012;1472SSobey PROJECT DISCUSSION Design Review The applicant proposes to demolish the existing two single-story residences and accessory buildings and has requested Design Review approval to construct a new 6,490 square foot, two-story residence. The maximum height of the residence would be 26 feet. The site is 76,040 square feet and is located within an R-1-40,000 zoning district. Of the four single-family homes, located directly across the street from the site on Sobey Road, two are single story ranch style homes, one is a modern design stucco house, and one is a two story ranch style house with wood siding. To the north of the proposed project are two new two story homes with stucco siding and brick. Directly to the south of the proposed project site is a newer development of one and two story homes, all with stucco exterior and red clay roofs. These are the only homes visible from standing on the lot. The architectural palette of the neighborhood is a mix.. The landscaping has mature trees all around the site except for the south side where the existing stucco homes with the red clay roofs can be seen. The applicant is proposing a heavy landscape screen of new trees along the property line abutting this neighborhood. The proposed project implements the following Residential Design Guidelines policies. • Policy 1, Technique #4, "Suggests Varying the Roof Element of a Structure to Reduce Bulh". The proposed plans include a front elevation that has three different levels to accommodate the various features of the house. The applicant is also proposing three dormer style roofs over the windows above the garage doors. This technique assists in breaking up the roof element and providing interest and shadows to the second story facade. Policy I, Technique #3, "Else Materials and Colors to Reduce Bulh". The applicant is proposing to. use a natural looking fieldstone facing on the lower portion of the house around the garage doors and at the base of the house. The natural stone assists in offsetting the height and bulk of the building by creating a horizontal band around the house. The heavy texture of the stone will also offset the stucco finish on the second floor. The stucco will be painted a light tan. Policy 2, Technique #2 "Integrate with Environment Texture and Forms" The proposed house is located on a flat portion of the site close to where the previous house was located. The applicant is also proposing to use the existing access route and driveway. This helps to minimize grading and fit the proposed home into the existing hillside topography and background. • Policy 3, Technique #3 "Avoid Interference with Privacy" The project will protect the privacy of the adjacent properties by maintaining the existing mature trees that surround the site and by providing a new row of trees to the south property line to increase the privacy with the adjacent neighbors. P:Nlannin~Allison~Staff RepoctsU47526Sobcysr.d« OOOOOs File No. DR-01-012;14725Sobey Policy 4, "Preserve Views and Access to Views" The ro osed house is located on a flat P P portion of the site close to where the previous house was located. The site is surrounded by mature trees and does not block an existing view corridor. The Public Works Department and the Santa Clara County Fire District have reviewed the application. Comments from the Santa Clara Fire District are included as conditions of approval. The Public Works Department approved the BSE on July 19, 2001 with no conditions. Parking The Saratoga Ciry Code requires each residence to have at least two enclosed parking spaces within a garage. The residence would have an attached 984 sq. ft. four-car garage. Grading Proposed Project Total cut and fill required is 3,104 cubic yards. Of that 670 cubic yards of cut to a maximum depth of 10 feet is required to construct the basement; 446 cubic yards to a maximum depth of 10 feet is required to construct the garage; 186 cubic yards to a maximum depth of eight feet is required to construct the swirruning pool; 342 cubic yards to a maximum depth of 10 feet is required to construct the driveway; and 596 cubic yards to a maximum depth of four feet is required for the landscaping. 1,014 cubic yards of fill to a maximum depth of lOfeet is required for general site work. Of that tota1,178 cubic yards is required to fill the existing pool and 686 cubic yards for landscaping. An old bog is located on the lower portion of the property and approximately 150 cubic yards of fill may be placed here. The remaining soil would be exported from the site. The project does not require Planning Commission action on a grading plan as it is not in the HR District and the soil is characterized as "Relatively Stable" as discussed below. The information is provided as background for the Commission. Geotechrzical Review The subject site contains Sun soil. Sun is classified as an "Area of Relatively Stable Ground". Additional geotechnical review of the project was not required as the soil is within a relatively stable classification. Trees The City Arborist report dated May 24, 2001 (attached) contains recommendations for the protection of existing trees on the site. All of the Arborist's recommendations have been made conditions of approval in the attached Resolution. P:\PlanningWlison\Staff ReponsU47526Sobeysr.doc OOU006 File No. DR-01-012;14T15Sobey Twenty-four trees on the site would be exposed to some level of risk due to project construction. One tree (# 20) a 14-inch Coast Live Oak, identified by the arborist as being in marginal condition, is in conflict with the proposed deck of the pool. One tree (#23) a 12-inch Coast Live Oak, identified by the arborist as being in fair condition, would suffer severe root damage. The value of the two trees is placed at $1,445, which is the equivalent of three 24-inch box and one 15-gallon native trees. Replacement trees shall be selected from Coast Live Oak, Valley Oak, Big Leaf Maple, California Buckeye and/or Coast Redwood. There are extensive recommendations from the arborist to protect tree #19. Tree #19 is a 54-inch Coast Live Oak tree identified as being in exceptional condition. Risk to the tree would derive from demolition of the garage, demolition of the driveway and main house, grading and construction of the new driveway, use of equipment under the canopy and trenching across root zones for utilities or new irrigation. The recommendations to protect this tree shall be included on the plans submitted for a building permit to insure its survival. Staff is adding a condition above that of the arborist to require the arborist review of landscaping and irrigation plans prior to issuance of a building permit for the project. Fireplaces The plans indicate that two fireplaces and three chimneys are proposed in the new residence. The conditions of approval stipulate that only one fireplace may be wood burning. Correspondence No correspondence was received on this application at the date that the staff report was distributed to the Planning Commission. Conclusion The proposed residence is designed to conform to the policies set forth in the City's Residential Design Handbook and to satisfy all of the findings required within Section 15- 45.080 of the City Code. The residence does not interfere with views or privacy, preserves the natural landscape to the extent feasible, and will minimise the perception of bulk so that it is compatible with the neighborhood. The proposal further satisfies all other zoning regulations in terms of allowable floor area, setbacks, maximum height and impervious coverage. STAFF RECOMMENDATION Approve the Design Review application with conditions by adopting Resolution DR-Ol-OI and BSE-O1-020. • P:~Planning4lllison~StaHReportsu47526sobeysr.d« -~y OoooO !, 'I~iIS PAGE HAS BEEN INTENTIONALLY LEFT BLANK • • UUUUUt~ Attachment 1 APPROVAL OF RESOLUTION NO. DR-O1-012/BSE-OI-O2O CITY OF SARATOGA PLANNING COMMISSION STATE OF CALIFORNIA CAMPBELL; 14725 SOBEY ROAD WHEREAS, the City of Saratoga Planning Commission has received an application for Design Review approval for the construction of a new 6,490 square foot residence on a 76,040 square foot parcel; and WHEREAS, the Planning Commission held a duly noticed Public Hearing at which time all interested parties were given a full opportunity to be heard and to present evidence; and Whereas the project is Categorically Exempt from the Environmental Quality Act (CEQA) pursuant Section 15303, "New Construction or Conversion of Small Structures", Class 3 (a) of the Public Resources Code (CEQA). This exemption allows for the construction or conversion of up to three single-family residences. The site is in an urbanized area and is connected to utility and roadway infrastructure and involves the construction of one single family home and associated out buildings; and WHEREAS, the applicant has met the burden of proof required to support said application for Design Review approval, and the following findings have been determined: • The height, elevations and placement on the site of the proposed residence, when considered with reference to: (i) the nature and location of residential structures on adjacent lots and within the neighborhood; and (ii) community view sheds, will avoid unreasonable interference with views and privacy, in that the project will protect the privacy of the adjacent properties by maintaining the existing mature trees that surround the site and by providing a new row of trees to the south property line to increase the privacy with the adjacent neighbors. The proposed house is located on a flat portion of the site close to where the previous house was located. The site is surrounded by mature trees and does not block an existing view corridor. Additionally, the plans include a front elevation that has three different levels to accommodate the various features of the house. The applicant is also proposing three dormer style roofs over the windows above the garage doors. This technique assists in breaking up the roof element and providing interest and shadows to the second story facade. ^ The natural landscape will be preserved insofar as practicable by designing structures to follow the natural contours of the site and minimising tree and soil removal; grade changes will be minimised and will be in keeping with the general 000009 File No. DR-01-012;147ZSSobey appearance of neighboring developed areas and undeveloped areas in that the landscaping has mature trees all around the site except for the south side where the existing stucco homes with the red clay roofs can be seen. The applicant is proposing a heavy landscape screen of new trees along the property line abutting this neighborhood. The majority of the grading is required for the basement and swimming pool. Grade changes will be kept to a minimum. The proposed main or accessory structure will be compatible in terms of bullz and height with (i) existing residential structures on adjacent lots and those within the immediate neighborhood and within the same zoning district; and (ii) the natural environment; and shall not (i) unreasonably impair the light and air of adjacent properties; nor (ii) unreasonably impair the ability of adjacent properties to utilize solar energy in that of the four single-family homes, located directly .across the street from the site on Sobey Road, two are single story ranch style homes, one is a modern design stucco house, and one is a t~vo story ranch style house with wood siding. To the north of the proposed project are two new two story homes with stucco siding and brick. Directly to the south of the proposed project site is a newer development of one and two story homes, all with stucco exterior and red clay roofs. These are the only homes visible from standing on the lot. The architectural palette of the neighborhood is a mix. The landscaping has mature trees all around the site except for the south side where the existing stucco homes with the red clay roofs can be seen. The applicant is proposing a heavy landscape screen of new trees along the property line abutting this neighborhood. ^ The proposed site development or grading plan incorporates current grading and erosion control standards used by the City in that the construction requires aCity- issuedbuilding permit. Appropriate grading and erosion control methods shall be required as a part of that permit. The proposed residence will conform to each of the applicable design policies and techniques set forth in the Residential Design Guidelines and as required by Section 15-45.055. In particular the project conforms to Policy 1, Technique #3, `base materials and Color to Reduce Bulk"; Policy 1, Technique #4, "Suggests Varying the Roof Element of a Structure to Reduce Bulk"; Policy 2, Technique #2 "Integrate with Environment Texture and Forms"; Policy 3, Technique #3 "Avoid Interference with Privacy"; and Policy 4, "Preserve Views and Access to Views". Now, THEREFORE, the Planning Commission of the City of Saratoga does hereby resolve as follows: Section 1. After careful consideration of the site plan, architectural drawings, plans and other exhibits submitted in connection with this matter, the application for Design Review approval be and the same is hereby granted subject to the following conditions: • P:~PlanningiAllison~StaEf ReportsU47526Solxyscdoc 000010 File No. DR-01-012;14725Sobey • COMMUNITY DEVELOPMENT 1. The development shall be located and constructed as shown on Exhibit "A", incorporated by reference. 2. Prior to submittal for Building permits, the following shall be submitted to the Planning Division staff in order to issue a Zoning Clearance: a. Four (4) sets of complete construction plans incorporating this Resolution as a separate plan page and containing the following revisions: i. A maximum of one wood-burning fireplace is permitted and it shall be equipped with a gas starter. All other fireplaces shall be gas burning. ii. The site plan shall be stamped and signed by a Registered Civil Engineer or Licensed Land Surveyor.. iii. The site plan shall contain a note with the following language: "Prior to foundation inspection by the City, the RCE or LLS of record shall provide a written certification that all building setbacks are per the approved plans." • 3. No ordinance trees with the exception of #'s 20 and 23 shall be removed without an approved tree removal permit. 4. FENCING REGULATIONS - No fence or wall shall exceed six feet in height and no fence or wall located within any required front yard shall exceed three feet in height. No structure shall be permitted in any easement. • 6. A storm water retention plan indicating how all storm water will be retained on- site, and incorporating the New Development and Construction -Best Management Practices. If all storm water cannot be retained on-site due to topographic, soils or other constraints, an explanatory note shall be provided on the plan. 7. Landscaping, irrigation and any utility or grading plans shall be reviewed and approved by the City Arborist prior to issuance of any grading or building permits. CITY ARBORIST 8. All recommendations in the City Arborist's Report dated 05/24/01 shall be followed and incorporated into the plans. This includes, but is not limited to: a. The entire Arborist Report shall be incorporated, as a separate plan page, to the construction plan set and the grading plan set and all applicable measures noted on the site and grading plans. P:~PlanningW lison~StaH ReportsU47526Solxysr.doc 000011 File No. DR-01-012;14725Sobey b. Five (5) ft. chain link tree protective fencing shall be shown on the site plan as recommended by the Arborist with a note "to remain in place throughout construction." The fencing shall be inspected by staff prior to issuance of a Building Permit. c. A note shall be included on the site plan stating that no construction equipment or private vehicles shall park or be stored within the drip line of any ordinance protected trees on the site. d. Plant replacement trees consisting of three 24-inch box and one 15-gallon native trees. Replacement trees shall be selected from Coast Live Oak, Valley Oak, Big Leaf Maple, California Buckeye and/or Coast Redwood. 9. Prior to issuance of a Building Permit, the applicant shall submit to the City, in a form acceptable to the Community Development Director, security in the amount of $21,788 pursuant to the report and recommendation by the City Arborist to guarantee the maintenance and preservation of trees on the subject site. 10. All the recommendations to protect tree #19 shall be strictly adhered to during construction and project occupancy. 11. Prior to Final Occupancy approval, the City Arborist shall inspect the site to verify compliance with tree protective measures. Upon a favorable site inspection by the Arborist and, any replacement trees having been planted, the bond shall be released. FIRE PROTECTION DISTRICT 12. The required fire Ilow is 2,500 gpm at 20 psi residual pressure. As an automatic fire sprinkler system will be installed, the fire Ilow has been reduced by 50% establishing an adjusted required fire Ilow of 1,250 gpm at 20 psi residual pressure. The adjusted Ilow is available from area water mains and fire hydrant(s), which are located at the required spacing. (UFC Appendix III-A) 13. Provide an approved, automatic residential fire sprinkler system throughout at portions of the building, designed per National Fire Protection Association (NFPA) Standard #13D and local ordinances. The fire sprinkler system supply valuing shall be installed per Fire Department Standard Detail ~ Specifications SP-4. (UFC 903.2) 14. Portions of the structure(s) are greater than 150 feet of travel from the centerline of the roadway containing public fire hydrants. Provide an approved, automatic residential fire sprinkler system throughout all portions of the building. (UFC 903.2) • P:~P lannin~Allison\StaH Reportsu47526sobeyst.doc 000012 File No. DR-01-012;14725Sobey 15. An approved, automatic fire sprinkler system designer per National Fire Protection Association Standard #13 and local ordinances shall be provided for the garage. To ensure proper sprinkler operation, the garage shall have a smooth, flat, horizontal ceiling. (SMC 16-15.110) 16. Provide an Early Warning Fire Alarm System throughout all portions of the struc- ture, installed per City of Saratoga standards. (SMC 14-25.110) 17. Required driveway installations shall be constructed and accepted by the Fire Department, prior to the start of construction. Bulk combustible materials shall not be delivered to the site until installations are complete, Note that building permit issuance may be withheld until installations are completed. (UFC 901.3) 18. Approved numbers or addresses shall be placed on all new and existing buildings in such a position as to be plainly visible and legible from the street or road fronting the property. Numbers shall contrast with their background. (UFC 901.4.4) CITY ATTORNEY 19. Applicant agrees to hold Ciry harmless from all costs and expenses, including attorney's fees, incurred by the Ciry or held to be the liability of City in connection with City's defense of its actions in any proceeding brought in any State or Federal Court, challenging the City's action with respect to the applicant's project. 20. Noncompliance with any of the conditions of this permit shall constitute a violation of the permit. Because it is impossible to estimate damages the City could incur due to the violation, liquidated damages of $250 shall be payable to this City per each day of the violation. Section 2. Construction must be commenced within 24 months or approval will expire. Section 3. All applicable requirements of the State, County, City and other Governmental entities must be met. Section 4. Unless appealed pursuant to the requirements of Article 15-90 of the Sazatoga City Code, this Resolution shall become effective fifteen (15) days from the date of adoption. C7 P:~PlanningWlisonlSaff RepotuU47526Sobeysr.doc 000013 File No. DR-01-012;147ZSSobey PASSEn ANn ADOPTED by the City of Saratoga Planning Commission, State of California, this 25th day of July 2001 by the following roll call vote: AYES: NOES: ABSENT: ABSTAIN: Chair, Planning Commission ATTEST: Secretary, Planning Commission • SECRETARY OF THE PLANNING COMMISSION This permit is hereby accepted upon the express terms and conditions hereof, and shall have no force or effect unless and until agreed to, in writing, by the Applicant, and Property Owner or Authorized Agent. The undersigned hereby acknowledges the approved terms and conditions and agrees to fully conform to and comply with said terms and conditions within the recommended time frames approved by the City Planning Commission. Applicant Date Property Owner or Authorized Agent Date P:~PlanningW Iison~Staff Reportsu47526Sobeyscdoc 000014 BARRIE D. COATS and ASSOCIATES Horticultural Consultants 408-353-1052 Fax 408-353-1238 23535 Summit Road, Los Gatos, CA 95033 Attachment 2 TREE SURVEY AND PRESERVATION RECOMMENDATIONS AT THE CAMPBELL PROPERTY '~~~` 14725,_SOBE-Y'ROAD ~:; rr .. .. .c::r~. SARATOGA ='-y • Prepared at the Request of Community Planning Dept. Allison Knapp City of Saratoga 13777 Fruitvale Ave. Saratoga, CA 95070 Site Visit by: Michael L. Bench Consulting Arborist April 18; 2401 Job # 04-01-097 Plan Received: April 12, 2001 Plan Due: May 24, 2001 • D . MAY 3 1 2001 CfTY OF SARA"I'UGA CUMl~iU'~rTY ~L-\'E~_UP~tENT 000015 ® ^ TRITE SURVEY ANI) PRESERVATION RECOMMENDA"PIONS AT 771E CAMPBEi.t. PROPERTY. 14725 SOBEY ROAD SARATOGA Assignment At the request of Planning Department, City of Saratoga this report reviews the proposal to demolish cone-story residence and the construction of a new two-story residence with a basement in the context of potential damage to or the removal of existing trees. This report further provides information about the health and structure of the trees on site, and makes recommendations by which damage to them can be restricted to prevent significant decline. Comments and suggestions contained in this report presume that the locations of trees in relation to proposed construction are accurately presented on the plans provided. No Grading and Drainage Plan is included with the plans provided. Thus, grading and drainage cannot be fully evaluated. Summary This proposal exposes twenty-four trees to some level of risk by construction. One tree (#20) is in conflict with the proposed pool deck, and one tree (#23) would suffer severe root damage. Replacement trees, which equal the values of the trees removed, are suggested. Procedures are suggested to mitigate the damage that would be expected. A bond equal to 35% of the value of tree # 19 with a bond equal to 15% of the value of all of the other trees located on this lot is suggested in accordance with the levels of the expected risks. Observations There are twenty-four trees on this site that are risk of damage by proposed construction. The attached map shows the locations of these trees and their approximate canopy dimensions. Each tree has been tagged with a metallic label with an assigned number. The twenty-four trees are classified as follows: Trees # l , 5, 7, 10, 19 valley oak (Quercus lobule) Trees #2-4, 6, 15-18, 21, 22 coast live oak (Quercus agrifolia) Tree #8 Monterey pine (Pinus rudiuta) Trees # 9, 20 Italian stone pine (Pinus pinea) Trees #11, 24 California black walnut (.Iugluns Itindsii) Trees # 12, 13 Italian cypress (Cupressus sempervirens) Tree #14 willow species (Sulix species) Tree #23 apricot (Prunes mume) The health and structure of each specimen is rated on a scale of 1 to 5 (Excellent -Poor) on the data sheets that follow this text. Please note that each trees structure is distinguished from health. The structure rating is a visual evaluation of each tree's ability to remain standing and to maintain its branching without breaking or splitting apart. PRIPARI~ll BY: MICHAEL L. BENCH, CONSULTING ARBORIST A}'RIL 18, 2(x)1 TREE SURVEY AND PRESERVATION RECOMMEM~ATIONS AT Tl~iii CAMPBELL PROPERTY, 14725 SOBEY ROAD SARA'fOC'iA Damage of this nature can occur despite exceptional health. Also, structure is not an aesthetic focus. A tree that has an excellent structure may not necessarily be aesthetically pleasing. Because the various combinations of health and structure sometime require interpretation, the combination of health and structure ratings for the twenty four trees are converted to individual descriptive ratings as follows: Exceptional Fine Fair Marginal Poor S ecimens S ecimens S ecimens S ecimens S ecimens 5, 7, lO, 15, 19, 1, 2, 3, 4, 6, 8, 11, 14, 18, 23, 20 21, 22 9, 12, 13, 16, 24 l7, l8 Exceptional specimens must be retained at any cost and whatever procedures are needed to retain them in their current condition must be used. Fine specimens must be retained if possible but without major design revisions. Mitigation procedures recommended here are intended to limit damage within accepted horticultural standards in order to prevent decline. Fair specimens are worth retaining but again without major design revisions. Mitigation must prevent further decline. Marginal specimens are typically worth retaining but could be removed if necessary to facilitate construction. Mitigations recommended here are intended to prevent significant decline. The root collars of trees # 18, and 19 are covered with soil. This is no doubt the result of grading several years ago. This condition exposes these trees to serious diseases, which can be virtually eliminated by careful excavation of the root collar provided the trees stay healthy. Trees #21 and 22 are located on the adjacent property toward the west, I recommend that these must be treated as exceptional regardless of condition. There are several fruit trees on this property that are not large enough to be governed by the city ordinance. There are also several oak trees located across the creek on the north side of the property that are large enough to be governed by the city ordinance but it does not appear that these trees would be affected by proposed construction, unless work will be done to the creek bed and to the north of the creek. • PREPARf~D BY: MICHAEL L. BENCH, CONSULTING ARBORIST APRIL 18, 2001 UOOU~'7 'CREIi SURVEY AND PRESERVATION RECOMMENllATIONS AT "fliE CAMPBELL PROPERTY. 1472 SOBEY ROAD SARATOGA Impact of Construction The plan proposes to construct a new bridge across the creek at the entrance of the property- This would involve removal of the existing bridge and removal of an existing pillar and post fence at the entrance to this property. Unless trees #1-8 are protected during this construction, they may be exposed to significant risk. The existing sheds near the front entrance of properly are to be removed. The existing shed nearest Sobey Road is to be replaced by a well house. Both demolition and construction of these features pose a significant risk to trees #l0 and 1 1, and at least moderate risk to trees #8 and 9. The plan proposes to remove the existing tennis court including the chainlink fence surrounding the tennis court located near the entrance to the property. There are two Italian cypress trees #12 and 13 adjacent to the west side corners that would likely be exposed to significant root loss by this demolition. Trees # 14-17 may be exposed to significant root damage by construction of the proposed sport court. These trees could easily be protected by construction period fencing. Tree # 19 is an exceptional 54-inch diameter DBH (diameter at 4 '/2 feet above grade) valley oak (Quercus lobata). The primary risks to this magnificent specimen are: a. Demolition of the existing garage located northeast of the trunk under the canopy. b. Demolition of the existing driveway and of the main house. c. Grading and construction of the new driveway. d. The use of equipment under the canopy. e. The trenching across root zones for new utilities or for landscape irrigation. It does not appear that demolition equipment (excavator, backhoe, dump truck, etc.,) will be able to operate under the canopy of tree # 19 on the existing driveway without exposing the tree to significant risk of branch breakage. Tree #20 is in conflict with proposed construction. I suggest its removal and replacement. Trees #2l and 22 are at risk of both root loss and branch breakage during demolition and construction. Tree #23 would suffer significant root damage and probably canopy loss from construction of the pool deck. I suggest its removal and replacement. Trees # 18 and 24 appear to be at low risk of damage by grading equipment use. In addition to the specific risks noted, the retained trees may be subjected to one or more of the following damaging events that are common to construction sites: 1. The stockpiling of materials or the storage of equipment under the canopies. PREPARED BY: MICHAEL L. BENCI-I, CONSULTING ARBORIST APRIL I8, 2001 nnnn~>4 'TREE SURVEY AND PRESERVATION RECOMMENDATIONS AT Tliii CAMPBELL PROPERTY, 14725 SOBEY ROAD SARATOGA 4 2. The dumping of construction materials, especially waste materials, such as painting products, mortar, concrete, etc.) under the canopies. 3. The construction traffic, including foot traffic across the root systems, and the parking of vehicles or construction equipment under the canopies. 4. Demolition of the existing buildings, driveway, and pathways adjacent to trees resulting in bark injuries, broken branches, or root loss. 5. The excavations for foundation or for other construction adjacent to trees. 6. The trenching across root zones for new utilities or for landscape irrigation. 7. The grading of the surface soil resulting in the removal of quantities of absorbing root tips. 8. Broken branches or bark injuries as a result of construction equipment passing too close. 9. Landscaping, including incompatible plant species, trenching across tree root zones for imgation, excessive soil disturbance of tree root zones, grading to create contours, etc. Virtually any landscape feature inside a tree's root zone results in a percentage of root damage. If the percentage is significant the affected trees will decline or die. Recommendations The following mitigation suggestions are intended to reduce the extent of construction damage to acceptable levels, so that retained trees can reasonably be assured of survival without decline. If any changes to these plans occur during construction, the following may require alteration. l . At least that portion of the existing driveway under the canopy of tree # 19 must be retained throughout all construction. Otherwise, tree #19 may not survive the potential root damage. 2. Paving of the driveway must be the last item on the construction schedule in order to prevent potentially severe root damage to tree # 19. 3. The existing section of the driveway that is to be removed located on the south side of the trunk of tree # 19 must be removed by hand and the soil beneath the existing paving must not be disturbed. 4. I recommend that the entire existing paving under the canopy of tree # 19 be retained except for that portion that is planned to be removed (located on the south side of the trunk of tree # 19) and that this area be resurfaced over the top of the existing paving. One reason is because the entire area of the driveway under the canopy of tree # 19 where the current driveway exists must not be graded in order to construct the new driveway. Even surface scraping of a depth of only 2 to 3 inches would result in serious absorbing root damage to tree #19. This includes the driveway approach from the proposed circular turn around. The other reason is that this same area must not be compacted again and certainly not greater than the compaction that currently exists. • PREPARF.ll BY: MICHAEL L. BENCH, CONSULTING ARBORIST APRIL IS, 2001 000019 "TREE SURVEY AND PRESERVATION RECOMMENDATIONS AT THE CAMPBELL PROPEKTY. 14725 SOBEY ROAD SARATOGA 5. Construction period fencing be provided and located as noted on the attached map. Fencing must be of chainlink a minimum height of 5 feet, mounted on steel posts driven l 8-inches into the ground. Fencing must be in place prior to the arrival of any other materials or equipment and must remain in place until all construction is completed and given final approval. The protective fencing must not be temporarily moved during construction. Fencing must be located exactly as shown on the attached map. 6. I recommend that no demolition equipment be operated on the existing driveway under the canopy of tree # 19 to demolish the existing main residence or to grade the slope located on the south side of the existing driveway. The location of protective fencing during the demolition phase must reflect the need for this protection, of tree #l9. 7. There must be no grading, trenching, or surface scraping inside the driplines of retained trees, (either before or after the construction period fencing is installed or removed). Where this may conflict with drainage or other requirements our office must be consulted. 8. Trenches for any utilities (gas, water, phone, TV cable, etc.) must be located outside the driplines of retained trees unless specifically indicated on the enclosed plan. For any tree where this cannot be achieved, I suggest a project arborist be retained to determine acceptable locations. A 2-foot section of each trench adjacent to any tree must be left exposed for inspections by our office to verify all trenches in relation to trees. If a new water service line must be trenched from the existing meter (located on the east side of tree #4 adjacent to Sobey Road), the new water line must be located on the east side as shown on the attached map to avoid severe root damage to tree #4. Otherwise, the water meter must be relocated. 9. Any old irrigation lines, sewer lines, drain lines, etc., under the canopies of the existing trees, if unused, must be cut off at grade and left in the ground, especially those lines observed adjacent to tree # 19. 10. Supplemental irrigation must be provided to retained tree # I9 during the dry months (any month receiving less than 1 inch of rainfall). Irrigate with 10 gallons for each inch of trunk diameter every two weeks throughout the construction period. This can be achieved by the use of a simple soaker hose for each tree. 1 l . Spread a ful l 3-inch layer of coarse wood chips over the entire root zone of tree # 19 that is not covered by the existing driveway. Spreading must be done by hand. 12. Excavated soil may not be piled or dumped (even temporarily) under the canopies of trees. Loose soil must not be allowed to slide down slope to cover the root collars of retained trees. • PKF.PAKED BY: MICHAEL L. BENCH, CONSULTING ARBOKIST APRIL 18, 2001 r .~ {~ Q ~ O ti "C O a 11 d ~. 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Trenches for a drainage system must be outside the protective fences as noted on the attached map. For any area where this cannot be achieved our office must be consulted. 14. Any pruning must be done by an International Society of Arboricultural certified arborist and according to ISA Western Chapter Standards. 15. Landscape pathways and other amenities that are constructed under the canopies of trees must be constructed completely on-grade without excavation. 6 16. Landscape irrigation trenches, which cross a root zone, and/or excavations for any other landscape features must be no closer to a trunk than 15 times the trunk diameter from tree trunks. However, radial trenches may be made if the trenches reach no closer than 5 times the trunk diameter to any tree's trunk, and if the spokes of such a design are no closer than 10 feet apart at the perimeter of the canopy. 17. Sprinkler irrigation must be designed so that it does not strike the trunks of trees. Only drip or soaker hose irrigation is allowed beneath the canopies of oak trees. 18. Lawn or other plants that require frequent irrigation must be limited to a maximum of 20% of the entire root zone and a minimum distance of seven times the trunk diameter from the trunk of oak trees. 19. Bender board or similar edging material must not be used beneath the canopies of existing trees, because its installation requires trenching of 4-6 inches, which may result in significant root damage. 20. If landscape plants are to be installed within the root zone of an oak tree it should be planted only with compatible plants. A publication about compatible plants can be obtained from the California Oak Foundation, 1212 Broadway, Suite 810, Oakland 94612. 21. Landscape materials (cobbles, decorative bark, stones, fencing, etc.) must not be directly in contact with the bark of a tree due to the risk of disease. 22. Drain dissipators or downspouts must be relocated, iftrees are in the path of discharge. The discharge must be directed a minimum of 15 feet to the side of the trunk of any tree. 23. I suggest that the root collar of trees # 18 and 19 be excavated to expose the tops of the buttress roots without injuring the root bark. This must be done by an ISA certified arborist or by a landscape contractor experienced with the procedure. • PREPARED BY: MICHAEL. L. BENCH, CONSULTING ARBORIST APRIL 18, 2W 1 nnnn~c TREE SIIRVF.Y AND PRESERVATION RECOMMENDATIONS AT THE CAMPBELL PROPERTY, 14725 SOBEY ROAD SARATOGA 7 24. Materials or equipment must not be stored, stockpiled, dumped under the driplines of trees, or buried on site. Any excess materials (including mortar, concrete, paint products, etc.) must be removed from site. Value Assessment The value of the trees are addressed according to ISA Standards, Seventh Edition, 1988. Trees #20 and 23 have a value of $1,445, which is equivalent to three 24 inch boxed and one 15 gallon native trees. Replacements are suggested. Tree #l9 has a value of $47,281. The total value of all of the other retained trees is $50,691. I suggest a bond equal to 35% of the total value of tree #19 ($14,184) combined with a bond equal to l 5% ($7,604) of the total value of all of the other trees that will be retained to assure their protection. Acceptable native tree replacements are: Coast live oak -Quercus agrifolia Valley oak -Quercus lobata Big leaf maple -Acer macrophyllum California buckeye - Aesculus californica Coast Redwood -Sequoia sempervirens Respectfully subm' d, e M chael Benc ocl~a~e ~~"' ~- -s>~ Ba a D. Coate, Principal MLB/sl Enclosures: Glossary of Terms Tree Data Accumulation Charts Tree Protection Before, During and After Construction Protective Fencing Radial Trenching Beneath Tree Canopies Map • ~' PREPARED BY: MICHAEL L. BENCH, CONSULTING ARBORIST APRIL 18, 2001 ~0002V BARRIE D. COATS AND ASSOCIATES Horticultural Consultants (408) 353-1052 Fax (408) 353-1238 23535 Summit Rd. Los Gatos, CA 95033 GLOSSARY Co-dominant (stems, branches) equal in size and relative importance, usually associated with . either the trunks or stems, or scaffold limbs (branches) in the crown. Crown -The portion of a tree above the trunk including the branches and foliage. Cultivar - A named plant selection from which identical or nearly identical plants can be produced, usually by vegetative propagation or cloning. Decurrent - A term used to describe a mature tree crown composed of branches lacking a central leader resulting in around-headed tree. Excurrent - A term used to describe a tree crown in which a strong central leader is present to the top of a tree with lateral branches that progressively decrease in length upward from the base. Girdling root - A root that partially or entirely encircles the trunk and/or large buttress roots, which could restrict growth and downward movement of photosynthates. Included bark -Bark which is entrapped in narrow-angled attachments of two or more stems, branches, or a stem and branch(es). Such attachments are weakly attached and subject to splitting out. Kinked root - A taproot or a major root(s) which is sharply bent and can cause plant instability and reduction of movement of water, nutrients, and photosynthates. Root collar -The flared, lower portion of the base of a tree where the roots and stem merge. Also referred to as the "root crown". Leader -The main stem or trunk that forms the apex of the tree. Stem -The axis, (trunk of a central leader tree) of a plant on which branches are attached. Temporary branches - A small branch on the trunk or between scaffold branches retained to shade, nourish, and protect the trunk of small young trees. These branches are kept small and gradually removed as the trunk develops. DeSnition of Woody Parts Trunk -The main stem of a tree between the ground and the lowest scaffold branch. Scaffold branches - In decurrent trees, the branches that form the main structure of the crown. Limb -~A major structural part. Branch - A smaller part, attached to a limb or scaffold branch. Branchlet - A small part, attached to a branch. Twig -Avery small part attached to a branchlet. Leaf -The main photosynthetic organ of most plants. i 00002 BARRIE D. COATS AND ASSOCIATES Horticultural Consultants (408) 353-1052 Fax (408) 353-1238 23535 Summit Rd. Los Gatos, CA 95033 TREE PROTECTION BEFORE, DURING, AND AFTER CONSTRUCTION These are general recommendations And may be superseded by site-specific instructions BEFORE Plan location of trenching to avoid all possible cuts beneath tree canopies. This includes trenches for utilities, irrigation lines, cable TV and roof drains. Plan construction period fence locations which will prevent equipment travel or material storage beneath tree canopies. Install fences before any construction related equipment is allowed on site. This includes pickup trucks. Inform subcontractors in writing that they must read this document. Require return of signed copies to demonstrate that they have read the document. Prune any tree parts, which conflict with construction between August and January. Except for pines which may be pruned between October-January. Only an ISA certified arborist, using ISA pruning instructions may be used for his work. If limbs are in conflict with the construction equipment before the certified arborist is on-site, carpenters may cut off offending parts of 6" diameter or less, leaving an 18" long stub, which should be re-cut later by the arborist. Under no circumstances may any party remove more than 30% of a trees foliage, or prune so that an unbalanced canopy is created. DURING Avoid use of any wheeled equipment beneath tree canopies. Maintain fences at original location in vertical, undamaged condition until all contractors and subcontractors, including painters are gone. Clear root collars of retained trees enough to leave 5-6 buttress roots bases visible at 12" from the trunk. Irrigate trees adjacenrt to construction activity during hot months (June-October). Apply 10 gallons of water per 1" of trunk diameter (measured at 4 '/s') once per 2 week period by soaker hose. Apply water at the dripline, or adjacent to construction not around the trunk. Apply mulch to make a 3" deep layer in all areas beneath tree canopies and inside fences. Any organic material which is non toxic may be used. AFTER Irrigate monthly with 10 gallons of water per 1" of trunk diameter with a soaker hose, placed just inside the dripline: Continue until 8" of rain has fallen. Avoid cutting irrigation trenches beneath tree canopies. Avoid rototilling beneath tree canopies since that will destroy the small surface roots which absorb water. Avoid installation of turf or other frequently irrigated plarrts beneath tree canopies. C~` • i i • 31 nnnn•~~ • _O 4J C ~ p ~ .~ .U ~ ~ °' ~ a~ oa~E>. a~ a O Q ~~ d N ~ ~ ~ a d ~ L L C ~ ~ .. j C U O O O O N ~ ~ c ~ ~ 3 U `~ ~ t0 • C ~ ~ o .,i "~ ~ U ~ ~ > ~ ~ ~ ~ U; m ' v „~ w ~' U v m ~' ~; o a • -= cn 0 ~ o U ~O ~ ^ ~ . c9 N t~ .~ Q `" CVO ° V U O ~ ~^ v~ ~ vr'•'i ~•~ U $ ., ~ - ~ ~c.~~ ~ Q ~ ,~ ~ , ~ C N wQ.. U 7 Q O O ~~~'" ~~ = U a~ a~ ~~ n ~E ~ a ~ ~ °c ; E a ~ ~ Y L N ~0 "' C O L U N ~ . • C fU`C U ~~ a o f~C ~ C tZ d ~ h O ~ ._ O O = ~ U 2L~~ C ~ C ~ V ~ d O ~ r ~ N ~---. 00 ~~ 'l I1~ _- 1y' f~ O O L oG c +~ m Cl C O U u f..i •r1 ~ C •~ U 'G 1.+ Ci 3 c C L ~ OJ 7 ~ / w w o c u II o ~ c u I 3 0+. u ^0 1 to O I 1•+ G 61 6J G v N > N T T O 4J 6! G ~ u cLO 3 cYC c n L fS' 4J ~ U 6J q N •-~ ca ~ u 3 u v N a~ a -• a~ a~ ~: a~ 3 aLi a~ u ~° a ~ c ~ ro 'v co +~ •.~ v ~ .C L v •rl fA .--I .G ^O ~"~ ~ ~ ° ~ 0. •~ a: .-~ a. n. 3 •~ 3 cv ar w m y oi; oc ~ •a ~: y G 0.. S-i ~I (k L ~. o cv o o G ,~ 's .c w y x L `° `° u y GI N C W H •O u 7 u L a~ •~ o u ti •~ G Gw ~ o•N a u•v w uo c v ° ~ c.~ 4 + Cl ~ cC G O. 4 \ ~+ o u u .c w a u vi o a o of v, c c H w G~1 ~O E oo ~ ~ O v ~~ ~- , r ~ ---" _ ~ ~, '~ Jy i.r ~ ~~ Q` ,`•~ ~' . ~, _ ;~.• ,•IHr• '~ \\ ~ • ~ ` i _ ~ ~ i/ ~.~~ ~; ~) ~' r "/ i ro n m b M m a n = i C" ~`' a to tr' ~ = ~,, c~ ~, o ~ ~ rr H C ~ - ~ = one pC = ^. ~ C f. - N a r+' r n r.v l a p `p A a. ° o ~ y CrJ ,1 It~~ ,~ w ~ D A C1 c~ ~ w ~ ~ a~ 1 a ~, Q ~ n O p ~D ~ fD ~. fD ~ S W lD ~ x w a~ a 03 A fD 7 ~ ? N ~. o w Q ~i' w 0 s 1~ I~ .1 .1 ~ `~~' 1` i ~ ~ ~ ~ . ~ 1 ~, ~, .. , ~, ~. i ~~ ` ~` . 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All dimensions and tree locations are approximate. • 000032 _ ~~ ~i i ~'~yyl~ ~I IS C D I Y I ~ u N ' ' ~ I ~ I ,~ T ~ ,o ~ ~ o G c I d F Q ~ ~ n ~ a a~ m f ~ „ < U o0 j~ '. o d u o O c '~ v c d ~ N ~ o ~ ~~ i ~ _ '^"^' - n I~ o idol . p ~ ~ ^ U ~ fa' '~ IC!o 2 u^N J d . I< F~ 4 y C , V V. ~ 8 < u m S O'' V G ~ a p v g ~ O _$ ~ 4 ~. ~ I O, C O ~r E ', O d n i u o ' ~ I- Z W S N ~ F s = W 7a ~ ° i ~ vs ~~ ~., 7 Q ; °~~l3 ~? $g ~ ~Q ~ ~~ ~~ s _ m o ~JN '" o E ~. iuZ E ~ c v _ I~ ~ F- < ~ ~ e 4 ` •IN n v,l i ~~' h ~ ~_ ~T- DD ONAL ~ ~~ ~'. 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'I / ~ --' ` y` l ll '' nn V' 1~~5Z _ - _. ~ ~ - _ ~ I ~ }} } ~~ / t 1, ~ ~ .1 Nr 1 -_ S ' 7 f `,,_yt: ~j.~.k ) r ~ ~) f ~!..4 ~. ..~_9 1 J ~_.. O~: / __ - i - ~~ / I ~ Its.`, 1- V / e~~ -~ ~ ~ I ~ / ~ / ~ I J ~ r , ---~ I r N / ~ / ; ; I ~ I ~ - .1~J~ o ~ ~ ~ :rt .i;8 ~, ,~ ~ / ~: ~~ } ~ .. , ~ 110 ~i9y I ~ _~ Z ~~ 1 I. ~ - - iii! J r "+ I x.11 ' ~ ~I _ I ~I I s,. , z I~ t ~- ~ I c z I - - I - I . i ~ i 1 ~f i6 ~~'b ~ III I 4~., '~ ~a + ~. ~~ .. i 1 I. I; 1 r J [7 ITEM 3 REPORT TO THE PLANNING COMMISSION No./Location: DR-00-060;15301 Peach Hill Road • • Applicant/Owner: ROBERT BRYANT/TONY MASSIF /~ Staff Planner: John F. Livingstone, Associate Planner , ~^ Date: June 25, 2001 APN: 517-22-073 Department Heacl~~~- 15301 Peach Hill Road 000001 EXECUTIVE SUMMARY CASE HISTORY Application filed: 11/28/00 Application complete: 06/19/01 Notice published: 07/16/01 Mailing completed: 07/16/01 Posting completed: 07/16/01 PROJECT DESCRIPTION The applicant proposes to demolish the existing 4,047 square foot, single-story residence, the existing 686 square foot garage, and the 231 square foot accessory structure. The applicant is requested Design Review approval to construct a new 5,265 square foot, two-story residence with a 3,620 square foot basement and a 732 square foot garage. The maximum height of the residence would be 26 feet. The site is 62,378 square feet and is located within an R-1-40,000 zoning district. STAFF RECOMMENDATION Approve the Design Review application with conditions by adopting Resolution DR-00- 060. ATTACHMENTS 1. Resolution DR-00-060 2. City Arborist Report dated 12/18/00 3. Letter from City Arborist updating report - Will be delivered prior to meeting 4. Plans, Exhibit "A" • • • 000002 r~ STAFF ANALYSIS ZONING: R-1-40,000 GENERAL PLAN DESIGNATION: Residential - RVLD Very Low Density Residential MEASURE G: Not applicable PARCEL SIZE: 62,378 sq. ft. AVERAGE SITE SLOPE: 22.10% GRADING REQUIRED: The applicant is proposing 1,709 cubic yards of cut in order to construct the basement, driveway, and backyard. The applicant is also proposing 315 cubic yards of fill. ENVIRONMENTAL DETERMINATION: The proposed project consisting of construction of anew single-family residence is Categorically Exempt from the Environmental Quality Act (CEQA) pursuant Section 15303, "New Construction or Conversion of Small Structures", Class 3 (a) of the Public Resources Code (CEQA). This exemption allows for the construction or conversion of up to three single-family residences. The project site is in an urbanized area and is connected to utility and roadway infrastructure and consists of constructing one single-family residence and associated out buildings. MATERIALS AND COLORS PROPOSED: The proposed exterior finish is a Desert Tan stucco finish. The windows and door trim will be a painted a dark earth tone gray color. The main entrance of the structure will have a Gray blend cobblestone veneer finish. Roofing will be a Gray/Green true slate. Color and material samples will be provided at the public hearing. (This Area Intentionally Left Blank) 000003 PROPOSAL Code Requirements Lot Maximum Allowable Coverage: 22% 35% Building Footprint 4,409 sq. ft. Driveway 5,566 sq. ft. Walkways, patio and 4,025 sq. ft. pool TOTAL (Impervious 14,000 sq. ft. 21,832 sq. ft. Surface) Floor Area: First Floor . 3,583 sq. ft. Maximum Allowable Second Floor 1,682 sq. ft. Garage 732 sq. ft. (Basement) (3,620 sq. ft.) TOTAL 5,997 sq. ft. 6,000 sq. ft. Setbacks: Minimum Front 80 ft. Requirement Rear 90 ft. 30 ft. Rear - 2nd floor 90 ft. 50 ft. Left Side 42ft. 60 ft. Right Side 50ft. 20 ft. 20 ft. Height: Maximum Allowable Residence 26 ft. 26 ft. Detached Garage N/A 12 ft. •i •i •i 00000# • PROJECT DISCUSSION Design Review The applicant proposes to demolish the existing single-story residence and has requested Design Review approval to construct a new 5,997 square foot, two-story residence. The maximum height of the residence would be 26 feet. The site is 62,378 square feet and is located within an R-1-40,000 zoning district. Of the five surrounding single-family homes (not including the project site), four are two-story homes. The architectural palette of the neighborhood is a mix. One of the two-story homes across the street is brand new with a stucco exterior and the other is an older Spanish style house, also with a stucco exterior. The two-story home to the south of the site has wood cedar siding and the one story home to the north is stucco. The only visible home to the rear of the property is a large two-story stucco home. The landscaping has mature trees all around the site and neighboring properties. The grading (i.e., cut) proposed for the basement would not alter the terrain as seen from adjacent and neighboring properties or from the public right-of-way. The proposed project implements the following Residential Design Guidelines policies. • Policy 1,"Minimi.ze Perception of Bulh" The proposed house is located on a flat portion of the site. Less than half of the proposed house is comprised of the second story. The project uses a variety of roof features and a balcony to break up the bulk of the second story. A portion of the second story structure would have a cobblestone veneer finish and the remainder a stucco finish. The change in materials along with the varying roof projections will help blend the second story with the rest of the structure and reduce the appearance of building height and bulk. Policy 2, "Integrate Structures with the Environment" The proposed house meets this policy in that the house is surrounded by mature landscaping which will be maintained as part of the proposed landscape plan. In addition to the surrounding landscaping the majority of the house is at one story or below grade, with the second floor only comprising of 1,682 square feet of the overall structure. The applicant is proposing to use natural stone materials for the facade and the roof. The remainder of the building will be stucco with a Desert Tan color. • Policy 3, "Avoid Interference with Privary" The project will protect the privacy of the adjacent properties by maintaining the existing mature trees that surround the site and orienting the main entrance towards the existing landscaped island in the center of the proposed driveway. The proposed project will also use generous setbacks from the neighboring properties to increase the privacy, and reduce • noise and light from the proposed house. ~~0005 • Polity 4, "Preserve Views and Access to Views" The proposed house is located on a flat portion of the site close to where the previous house was located. The site is surrounded by mature trees and does not block an existing view corridor. Policy 5, "Design for Energy Efficienry" The project meets this policy in that the existing Redwood trees will remain in place and provide shading for the southern exposed side of the house. The applicant has provided an arbor and a balcony on the rear of the proposed house which will provide shading for the windows facing west. The location of the proposed house has not altered the solar access of adjacent properties. The architect has also stated that the house will exceed the State Energy Guidelines through the use of additional wall insulation, areas of thermal mass, and high-energy efficiency heating and cooling appliances. The City Arborist, the Public Works Department and the Santa Clara County Fire Department have reviewed the application. Comments from the City Arborist and the Fire Department are included as conditions of approval. Parking The Saratoga City Code requires each residence to have at least two enclosed parking spaces within a garage. The residence will have an attached 732 sq. ft. three-car garage. Grading • The applicant is proposing 1,709 cubic yards of cut in order to construct the basement, driveway, and backyard. The applicant is also proposing 315 cubic yards of fill. The project does not require Planning Commission action on a grading plan. The information is provided as background for the Commission. Geotechnical Review The subject site contains `Sun" soil, which is classified as level ground and gentle slopes. The Ciry Geologist and the City Engineer have both reviewed the applicant's submitted geotechnical report and approved the geotechnical clearance based on the attached conditions of approval. Trees Four trees would be removed as a result of construction, and two trees will be removed as recommended by the Ciry Arborist due to their poor condition. There are 36 trees on the property at potential risk to damage from the construction activities. The City Arborist report dated December 18, 2000 (attached) contains recommendations for the protection of existing trees on the site. The arborist's recommendations shall be conditions of project approval. Standard conditions include protective fencing and trunk wrapping for protection. A certificate of deposit of $25,657 is also required as a condition of project approval. 000006 • Fireplaces The plans indicate four gas burning fireplaces and one wood-burning fireplace. Correspondence No correspondence was received on this application at the date that the staff report was distributed to the Planning Commission. Conclrasion The proposed residence is designed to conform to the policies set forth in the City's Residential Design Handbook and to satisfy all of the findings required within Section 15-45.080 of the City Code. The residence does not interfere with views or privacy, preserves the natural landscape to the extent feasible, and will minimize the perception of bulk so that it is compatible with the neighborhood. The proposal further satisfies all other zoning regulations in terms of allowable Iloor area, setbacks, maximum height and impervious coverage. STAFF RECOMMENDATION Approve the Design Review application with conditions by adopting Resolution DR-00- • 060. LJ 0000~~ r~ u THIS PAGE HAS BEEN INTENTIONALLY LEFT BLANK • ~00~08 Attachment 1 • APPROVAL OF RESOLUTION NO. DR-00-060 CITY OF SARATOGA PLANNING COMMISSION STATE OF CALIFORNIA TONY MASSIF; 15301 Peach Hill Road WHEREAS, the City of Saratoga Planning Commission has received an application for Design Review approval for the construction of a new 5,997 square foot residence on a 62,378 square foot parcel; and WHEREAS, the Planning Commission held a duly noticed Public Hearing at which time all interested parties were given a full opportunity to be heard and to present evidence; and Whereas the project is Categorically Exempt from the Environmental Quality Act (CEQA) pursuant Section 15303, "New Construction or Conversion of Small Structures", Class 3 (a) of the Public Resources Code (CEQA). This exemption allows for the construction or conversion of up to three single-family residences. The site is in an urbanized area and is connected to utility and roadway infrastructure and involves the construction of one single family home and associated out buildings; and • WHEREAS, the applicant has met the burden of proof required to support said application for Design Review approval, and the following findings have been determined: • The height, elevations and placement on the site of the proposed residence, when considered with reference to: (i) the nature and location of residential structures on adjacent lots and within the neighborhood; and (ii) community view sheds, will avoid unreasonable interference with views and privacy, in that the proposed project will maintain the mature trees which surround the site and will provide generous setbacks which affords privacy to the adjacent properties and minimizes bulk on all four elevations. The two-story residence has been designed to avoid unreasonable interference with views and privacy of adjacent residences. The natural landscape will be preserved insofar as practicable by designing structures to follow the natural contours of the site and minimizing tree and soil removal; grade changes will be minimized and will be in keeping with the general appearance of neighboring developed areas and undeveloped areas in that only four trees are being removed as a result of construction and minimal grading will be performed due to the flat area where the proposed house will be located. The majority of the grading proposed is necessary to construct the basement, which would not alter the terrain as seen from adjacent and neighboring properties or From public right-of-ways. • The proposed main or accessory structure in relation to structures on adjacent lots, and to the surrounding region, will minimize the perception of excessive 000009 bulk and will be integrated into the natural environment, in that the building is • softened by the use of different materials on different levels. The varied roofline and the use of different materials and balconies breakup the mass of the building. The proposed house is also surrounded by mature trees that the natural stone materials and Desert Tan exterior color will blend in with, minimizing the perception of the structures bulk. • The proposed main or accessory structure will be compatible in terms of bulk and height with (i) existing residential structures on adjacent lots and those within the immediate neighborhood and within the same zoning district; and (ii) the natural environment; and shall not (i) unreasonably impair the light and air of adjacent properties; nor (ii) unreasonably impair the ability of adjacent properties to utilize solar energy in that the structure's design incorporates elements and materials which minimize the perception of bulk and integrate the residence into the surrounding environment. The project will conform to the architectural style of the neighborhood in that four of the five adjacent homes have stucco exteriors and are two stories in height. The increased setbacks will provide sunlight and air corridors. • The proposed site development or grading plan incorporates current grading and erosion control standards used by the City in the construction requires aCity- issuedbuilding permit. Appropriate grading and erosion control methods will be required as a part of that permit. • • The proposed residence will conform to each of the applicable design policies and techniques set forth in the Residential Design Guidelines and as required by Section 15-45.055 as discussed in the attached staff report. Now, THEREFORE, the Planning Commission of the City of Saratoga does hereby resolve as follows: Section 1. After careful consideration. of the site plan, architectural drawings, plans and other exhibits submitted in connection with this matter, the application of Tony Massie for Design Review approval be and the same is hereby granted subject to the following conditions: COMMUNITY DEVELOPMENT 1. The development shall be located and constructed as shown on Exhibit °A", incorporated by reference. 2. Prior to submittal for Building permits, the following shall be submitted to the Planning Division staff in order to issue a Zoning Clearance: a. Four (4) sets of complete construction plans incorporating this Resolution as • a separate plan page and containing the following revisions: 000010 • i. All the recommendations of the, City Arborist shall be followed and incorporated into the plans. ii. The site plan shall be stamped and signed by a Registered Civil Engineer or Licensed Land Surveyor. iii. The site plan shall contain a note with the following language: "Prior to foundation inspection by the City, the RCE or LLS of record shall pro~~ide a written certification that all building setbacks are per the approved plans." 3. No Ordinance-size tree shall be removed without first obtaining a Tree Removal Permit. 4. FENCING REGULATIONS - No fence or wall shall exceed six feet in height and no fence or wall located within any required front yard shall exceed three feet in height. 5. No structure shall be permitted in any easement. 6. A storm water retention plan indicating how all storm water will be retained on- site, and incorporating the New Development and Construction - Best Management Practices. If all storm water cannot be retained on-site due to • topographic, soils or other constraints, an explanatory note shall be provided on the plan. CITY ARBORIST 7. All recommendations in the City Arborist's Report dated 12/8/00 shall be followed and incorporated into the plans. This includes, but is not limited to: a. The Arborist Report shall be incorporated, as a separate plan page, to the construction plan set and the grading plan set and all applicable measures noted on the site and grading plans. b. Five (5) ft. chain link tree protective fencing shall be shown on the site plan as recommended by the Arborist with a note "to remain in place throughout construction.° The fencing shall be inspected by staff prior to issuance of a Building Permit. c. A note shall be included on the site plan stating that no construction equipment or private vehicles shall park or be stored within the dripline of any ordinance protected trees on the site. d. Each tree trunk (Two Coast Redwoods and one Dawn Redwood) shall be • wrapped from the ground to eight-feet above grade with either snow fencing or old carpet pads three-layers deep, with chain link fencing wrapped over the padding. 000011 e. A five-inch layer of tree chips shall be installed in all areas beneath the canopy • of trees before actual demolition begins. 8. Prior to issuance of a Building Permit, the applicant shall submit to the City, in a form acceptable to the Community Development Director, security in the amount recommended by the City Arborist to guarantee the maintenance and preservation of trees on the subject site. 9. Prior to Final Occupancy approval, the Ciry Arborist shall inspect the site to verify compliance with tree protective measures. Upon a favorable site inspection by the Arborist and, any replacement trees having been planted, the bond shall be released. 10. Any future landscaping shall be designed and installed in accordance with the Arborist's recommendations. 11. A project arborist certified by the International Society of Arboriculture shall be retained to (1) provide on site supervision during key aspects of construction of the residence and driveway for the purpose of preventing or minimizing damage to and (2) provide regular written progress reports to the Ciry of these supervision functions as they occur. 12. The applicant shall meet all requirements on the plans submitted to the Building Department in Section 15-47, Water efficient landscapes. • FIRE PROTECTION DISTRICT 13. The roof covering shall be fire retardant, Uniform Building Code Class "A" prepared or built-up roofing. (Reference Uniform Fire Code Appendix 3, Ciry of Saratoga Code 16-20:210). 14. Automatic sprinklers shall be installed in the newly constructed garage (2 heads per stall), workshops, or storage areas, which are not, constructed as habitable space. To insure proper sprinkler operation, the garage shall have a smooth, flat, horizontal ceiling. The designer/architect shall contact the San Jose Water Company to determine the size of service and meter needed to meet fire suppression and domestic requirements. (City of Saratoga Code 16-15.090[I]). 15. All driveways shall have a 14-foot minimum width plus one-foot shoulders. 16. Provide the required fire flow from the fire hydrants or provide an approved fire sprinkler system throughout all portions of the building. 17. Provide the required access to water supply hydrants. Portions of the structure are grater than 150 feet of travel distance from the centerline of the roadway containing public fire hydrants. Provide an on-site fire hydrant or, provide an • approved fire sprinkler system. 000012 18. Gates shall not obstruct any portion of the required access roadway or driveway width. If provided all locks shall be fire Department approved. Installations shall conform to the fire Department Standards Specifications G-l. 19. Provide an early warning fire alarm system per City of Saratoga standards. CITY ATTORNEY 20. Applicant agrees to hold Ciry harmless from all costs and expenses, including attorney's fees, incurred by the Ciry or held to be the liability of City in connection with City's defense of its actions in any proceeding brought in any State or Federal Court, challenging the City's action with respect to the applicant's project. 21. Noncompliance with any of the conditions of this permit shall constitute a violation of the permit. Because it is impossible to estimate damages the City could incur due to the violation, liquidated damages of $250 shall be payable to this Ciry per each day of the violation. Section 2. Construction must be commenced within 24 months or approval will expire. . Section 3. All applicable requirements of the State, County, City and other Governmental entities must be met. Section 4. Unless appealed pursuant to the requirements of Article 15-90 of the Saratoga City Code, this Resolution shall become effective fifteen (15) days from the date of adoption. 000013 PASSED AND ADOPTED by the City of Saratoga Planning Commission, State of California, • this 25th day of July 2001 by the following roll call vote: AYES: NOES: ABSENT: ABSTAIN: Chair, Planning Commission ATTEST: Secretary, Planning Commission • SECRETARY OF THE PLANNING COMMISSION This permit is hereby accepted upon the express terms and conditions hereof, and shall have no force or effect unless and until agreed to, in writing, by the Applicant, and Property Owner or Authorized Agent. The undersigned hereby acknowledges the approved terms and conditions and agrees to fully conform to and comply with said terms and conditions within the recommended time frames approved by the City Planning Commission. Applicant Date Property Owner or Authorized Agent Date 000014 BARRIE D. ~.OATE and ASSOCIATES Horticultural Consultants 408-353-1052 Fax 408-353-1238 23535 Summit Road, Los Gatos, CA 95033 Attachment 2 TREE SURVEY AND PRESERVATION RECOMMENDATIONS AT THE MASSIF PROPERTY 15301 PEACH HILL ROAD SARATOGA Prepared at the Request of: Phil Block Community Planning Dept. City of Saratoga 13777 Fruitvale Ave. Saratoga, CA 95070 • ~" ~..1 Site Visit by: Michael L.Bench Consulting Arborist ----~ December 18, 2000 Job # 12-00-305 Plan Received: 12/8/00 Plan Due: 01 /08/01. ~~~~s~~~ z a eom CITY OF SARATOGA COMMUNITY ENVIRONMENT • 000015 ~` TREE SURVEY AND PRESERVATION RECOMMENDATIONS AT THE MASSIE PROPERTY 15301 PEACH HILL ROAD SARATOGA Assignment At the request of Phil Block, Planning Department, City of Saratoga this report reviews the proposal to demolish an existing home and to construct a new home on a hillside lot in the context of potential damage to or the removal of existing trees. This report further provides information about the health and structure of the trees on site, and makes recommendations by which damage to them can be restricted to prevent significant decline. Comments and suggestions contained in this report presume that the locations of trees in relation to proposed construction are accurately presented on the plans provided. Summary This proposal exposes 36 trees to some level of risk by construction. Removal of Tree #20 is suggested due to poor condition. Four trees would be removed by implementation of this design. One of these is exceptional, and a plan revision is recommended to retain it. Replacements, which equal the values of removed trees are suggested. Procedures are suggested to mitigate the damage that would be expected. A bond equal to 50% of the value of tree # 1 combined with a bond equal to 20% of the • value of the other retained trees is suggested in accordance with the levels of expected risks. Observations There are 28 trees on this site and 8 trees on adjacent properties that are at risk of damage by proposed construction. The attached map shows the location of these trees and their approximate canopy dimensions. Each tree has been tagged with a metallic label with an assigned number. The 36 tees are classified as follows: Trees #1-12, 16, 18, 20, 21, 23, 26, 34 Coast live oak (Quercus agrifolia) Trees # 13, 14, 15, 17 Blackwood acacia (Acacia melanoxylon) Tree #19 Douglas fir (Pseudotsuga men~iesii) Tree #22 Hollywood juniper (Juniperus chinensis 'Kaizuka') Trees #24, 25 Coast redwood (Sequoia sempervirens) Tree #35 Southern magnolia (Magnolia grandiflora) Tree #36 California buckeye (Aesculus californica) The health and structure of each specimen is rated on a scale of 1 to 5 (Excellent -Poor) on the data sheets that follow this text. This information is converted to a single descriptive rating indicating overall condition. This is intended to aid with planning. • Pj2EPARED BY: MICHAEL L. BENCH, CONSULTING ARBORIST DECEMBER 18.2000 000016 TREE SURVEY AND PRESERVATION RECOMMENDATIONS AT ~ THE MASSIE PROPERTY y IS301 PEACH HILL ROAD SARATOGA ~, Exceptional S eciroens Fine S iroens Fair S ecimens Marginal S ecimens Poor S imens 1, 3, 8, 9, 16, 2, 4, 5, 7, 10, 6, 11, 13, 18, l4, 15, 25 20, 21 33, 36 12, 17, 19, 22, 24, 26 23, 27, 28, 29, 30, 31, 32, 34, 35 Exceptional specimens must be retained at any cost and whatever procedures are needed to retain them in their current condition must be used. Fine specimens must be retained if possible but without major design revisions. Mitigation procedures recommended here are intended to limit damage within accepted horticultural standards in order to prevent decline. Fair specimens are worth retaining but again without major design revisions. Mitigation must prevent further decline. Marginal specimens are typically worth retaining but could be removed if necessary to facilitate construction. Mitigations recommended here are intended to prevent significant decline. Poor specimens cannot significantly improve regardless of care. For any which are considered hazardous, removal is recommended. For those retained, mitigation may not be typically requested. Trees located on adjacent properties which would be affected by this activity must be treated as exceptional regardless of condition. Tree #1 is located in an oval planter bed on a mound with shrubs and with other groundcovers. Its root collar is elevated about 18-24 inches above the existing concrete driveway. The soil in much of this planter bed crowns at about the elevation of this trees root collar. The root collars of many of the coast live oak trees have been excavated recently. Both of trees #20 and #2l have an oak root fungus (Armillaria mellea) infection at their root collars. Sections of the bark have been removed and the infected areas have been cleaned where it exists on the trunks. However, there are numerous clusters of mushrooms in the soil adjacent to the bases of these trees, especially tree #20. This indicates that the roots of these two trees are heavily infected with the pathogen. The cleaning of the trunks will not prevent the disease from continuing to colonize the root systems. Both trees #20 and #21 are located in small planter openings surrounded by an existing • concrete patio. The elevation of the nearby turf is higher than the root collars of both trees. This strongly suggests that fill soil had been imported at the time that the turf were installed and imgation. These site conditions have produced a good formula for fostenng PREPARED BY: MICHAEL L. BENCH, CONSULTING ARBORIST DECEMBER 18, 2000 00001`7 TREE SURVEY AND PRESERVATION RECOMMENDATIONS AT 3 THE MASSIE PROPERTY 15301 PEACH HII,L ROAD SARATOGA the growth of oak root fungus and for bringing about the decline of both trees. The oak • root fungus is not solely responsible for bringing about the decline, since the construction of the existing concrete patio no doubt destroyed a large percentage of the trees root systems during installation. The subsequent stress to the trees has greatly encouraged the fungus to start the infection. The fill soil likely resulted in additional root loss and further stress, which further encourage the fungus. The irrigation has maintained the conditions favorable for fungus growth. As a result of these circumstances, trees #20 and #2l have passed the point of no return, in my opinion. I do not believe that they could recover regardless of proposed construction. In the case of tree #20, adjacent construction as proposed would only accelerate its demise. There are clusters of the oak root fungus mushrooms in the lawn and near trees #24 and #25, the two coast redwood trees. This species Sequoia sempervirens is also susceptible to oak root fungus infection if it is severely stressed. The root collars of trees #2-10 are covered by fill soil, which exposes these trees to fungus infection if frequently wet. Impact of Construction Trees #2l, 22, 35, and 36 are in conflict with construction and would be removed by implementation of this design. Tree #36 is exceptional. In order to retain this specimen, the proposed new garage would have to be relocated a minimum of 10 feet from the trunk. The plan proposes to decrease the size of the existing oval planter bed located in the center of the driveway and to change the shape to a circle. Tree # 1 is in its center, an Exceptional coast live oak. The size of the proposed new planter bed is 32 feet in diameter. The trunk of the tree would be located near the center of the new circle. The size of the proposed planter bed is feasible for a tree of this size but the plan does not address the mounded elevation of the soil containing significant tree roots. It will not be feasible to grade the edges of the existing mound to match the elevation of the new driveway. It appears that this would require that a retaining wall must be constructed at the edge of the new planter bed to prevent excessive grading of the edges of the mound. The method of demolition and removal of both the existing shed (between trees #3 and #4), and the existing pool may be significantly damaging to the adjacent trees. Trees #3, 4 and 23 are in excellent condition and must be retained. It appears that they may be at high risk of bark injuries, broken branches, or root damage during demolition, depending on the equipment and the approach to be used. A large percentage of the root system of tree # 18 may be significantly damaged by demolition of the adjacent retaining wall.and by construction of the new pool. PREPARED BY: MICHAEL L. BENCH. CONSULTING ARBORIST DECEMBER 18, 2000 000018 TREE SURVEY AND PRESERVATION RECOMMENDATIONS AT THE MASSiE PROPERTY 15301 PEACH HILL ROAD SARATOGA 4 In addition to the specific risks noted, the retained trees may be subjected to one or more of the following damaging events that are common to construction sites: 1. The stockpiling of materials or the storage of equipment under the canopies. 2. The dumping of construction materials, especially waste materials, such as painting products, mortar, concrete, etc.) under the canopies. 3. The construction traffic, including foot traffic across the root systems, and the parking of vehicles or construction equipment under the canopies. 4. Demolition of the existing buildings, driveway, and pathways adjacent to trees resulting in bark injuries, broken branches, or root loss. 5. The excavations for foundation or for other construction adjacent to trees. 6. The trenching across root zones for new utilities or for landscape irrigation. 7. The grading of the surface soil resulting in the removal of quantities of absorbing root tips. 8. Broken branches or bark injuries as a result of construction equipment passing too close. 9. Landscaping, including incompatible plant species, trenching across tree root zones for irrigation, excessive soil disturbance of tree root zones, grading to create contours, etc. Virtually any landscape feature inside a tree's root zone results in a percentage of root damage. If the percentage is significant the affected trees will decline or die. • Recommendations The following mitigation suggestions are intended to reduce the extent of construction damage to acceptable levels, so that retained trees can reasonably be assured of survival without decline. If any changes to these plans occur during construction, the following may require alteration. 1. I recommend that trees #20 and #21 be removed because of their poor condition. 2. I suggest that a retaining wall be constructed at the edge of the circular driveway to retain the soil in the new circular planter bed. In this event, the retaining wall and its footing must be outside the 32-foot diameter perimeter of the circular planter bed. 3. I suggest that the shed adjacent to trees #3 and #4 be demolished and removed from the side facing Peach Hill Road. 4. I suggest that care for tree #23 be considered the priority during demolition and removal of the existing pool. In this vein, I suggest that the approach to the pool must be between the redwood trees #24 and #25 as noted on the attached plan. However, this approach must be narrow (a maximum of 10 feet wide) in order to avoid excessive damage to trees #24 and #25. 5. I recommend that the footprint of the garage be relocated a minimum of 10 feet toward the south in order to retain tree #36. In this case, a pier and beam foundation PREPARED BY: MICHAEL L BENCH, CONSULTING ARBORIST DECEMBER 18, 2000 000019 TREE SURVEY AND PRESERVATION RECOMMENDATIONS AT THE MASSIF PROPERTY 15301 PEACH HILL ROAD SARATOGA 5 would not be feasible because of the engineering requirements of the footing and • because of the interior concrete slab floor. 6. I suggest that construction period fencing be provided and located as noted on the attached map. Fencing must be of chainlink a minimum height of 5 feet, mounted on steel posts driven 18-inches into the ground. Fencing must be in place prior to the arrival of any other materials or equipment and must remain in place until all construction is completed and given final approval. The protective fencing must not be temporarily moved during construction. Fencing must be located exactly as shown on the attached map. 7. The existing path to the pool must be excavated and removed by hand to prevent significant disturbance of the soil containing roots of tree #23. 8. I suggest that the new path to the hidden garden be constructed completely on-top of the existing grade without excavation within 15 feet of the trunk of tree #23. The landscape contractor must be asked. to read and sign a copy of these instructions. 9. There must be no grading, trenching, or surface scraping beneath the driplines of retained trees, (either before or after the construction period fencing is installed or removed). Where this may conflict with drainage or other landscape requirements our office must be consulted. • 10. Trenches for any utilities (gas, water, phone, TV cable, etc.) must be located outside the driplines of retained trees unless specifically indicated on the enclosed plan. For any tree where this cannot be achieved, I suggest a project arborist be retained to determine acceptable locations. A 2-foot section of each trench adjacent to any tree must be left exposed for inspections by our office. 11. Supplemental irrigation must be provided to retained trees # 1, 24, 25, 33, and 36 during the dry months (any month receiving less than 1 inch of rainfall). Irrigate with 10 gallons for each inch of trunk diameter every two weeks throughout the construction period. This can be achieved by the use of a simple soaker hose for each tree. 12. Dump coarse wood chips beyond tree canopies. Spread a full 3-inch layer of coarse wood chips over the entire root zone exposed to construction activity to trees # 1, 24, 25, 33, and 36. Spreading of the wood chips must be done by hand. 13. A platform buffer must be placed between construction of the garage footing and the protective fence for root protection of tree #36. A platform buffer consists of 4 full inches of coarse bark chips (shredded redwood is not acceptable for this propose due to its compressibility) be spread over the existing grade, which must immediately be 'Platform Buffer PREPARED BY: MICHAEL L. BENCH, CONSULTING ARBORIST DECEMBER 18, 2000 • 000020 TREE SURVEY AND PRESERVATION RECONIIVIENDATIONS AT (j THE MASSIE PROPERTY 13301 PEACH HILL ROAD SARATOGA covered by 1 inch plywood (full sheets), tied together, and secured to prevent slippage. This platform is sufficient for workers on foot using hand carried tools. This platform must cover the entire exposed root zone area adjacent to construction. 14. Excavated soil may not be piled or dumped (even temporarily) under the canopies of trees. Loose soil must not be allowed to slide down slope to cover the root collars of retained trees. If this occurs, the soil must be excavated by hand to the original grade and may require a retaining wall (dried laid stones, such as cobbles or rip rap set without a footing) to prevent further soil encroachment. 1 S. Trenches for a drainage system must be outside the protective fences as noted on the attached map. For any place where this cannot be achieved our office must be consulted. 16. Any pruning must be done by an International Society of Arboricultural (ISA) certified arborist and according to ISA Western Chapter Standards. 17. Landscape pathways and other amenities that are constructed under the canopies of trees must be constructed completely on-grade without excavation. 18. Landscape irrigation trenches, which cross a root zone, and/or excavations for any other landscape features must be no closer to a trunk than 15 times the trunk diameter . from tree trunks. However, radial trenches2 may be made if the trenches reach no closer than 5 times the trunk diameter to any tree's trunk, if the spokes of such a design are no closer than 10 feet apart at the perimeter of the canopy. 19. Sprinkler irrigation must be designed so that it does not strike the trunks of trees. Only drip or soaker hose irrigation is allowed beneath the canopies of oak trees. 20. Lawn or other plants that require frequent irrigation must be limited to a maximum of 20% of the entire root zone and a minimum distance of seven times the trunk diameter from the trunk of oak trees. 21. Bender board or similaz edging material must not be used beneath the canopies of existing trees, because its installation requires trenching of 4-6 inches, which may result in significant root damage. 22. If landscape plants are to be installed within the root zone of an oak tree it should be planted only with compatible plants. A publication about compatible plants can be obtained from the California Oak Foundation, 1212 Broadway, Suite 810, Oakland 94612. 23. Landscape materials (cobbles, decorative bark, stones, fencing, etc.) must not be directly in contact with the bark of a tree due to the risk of disease. • Z Radial Trenches PREPARED BY: MICHAEL L. BENCH, CONSULTDVG ARBORISr DECEMBER 18, 2000 000021 TREE SURVEY AND PRESERVATION RECOMMENDATIONS AT THE MASSIE PROPERTY 15301 PEACH HILL ROAD SARATOGA 24. Drain dissipators or downspouts must be relocated, if trees are in the path of discharge. The discharge must be directed a minimum of 15 feet to the side of the trunk of any tree. 25. I suggest that the root collars of trees #2-10 must be excavated to expose the tops of the buttress roots without injuring the root bark. This must be done by an ISA certified arborist or by a landscape contractor experienced with the procedure, using an air spade (Aire Excavating Co. 650/743-1975). 26. Materials or equipment must not be stored, stockpiled, dumped under the driplines of trees, or buried on site. Any excess materials (including mortar, concrete, paint products, etc.) must be removed from site. Value Assessment The value of the trees are addressed according to the International Society of Arboricultural Standards, Seventh Edition, 1988. Trees #20, 21, 22, and 35 have a value of $10,493, which is equivalent to one 48-inch boxed, three 36-inch boxed and three 24-inch boxed native specimens. Replacements are suggested However, 36-inch boxed specimens and sometimes 24-inch boxed specimens may not be available at the end of the project unless the trees are secured with a grower at the onset of construction. I recommend that it be required that replacement trees be secured within 60 days of the issuance of permits. Acceptable native tree replacements are: Coast live oak -Quercus agrifolia Valley oak -Quercus lobata Big leaf maple - Acer macropliyllum California buckeye - Aesculus californica Coast Redwood -Sequoia sempervirens The combined value of the retained trees is $115,874. I suggest a bond equal to 50% of the total value of tree # 1 ($4,103) combined with a bond equal to 20% ($21,534} of the value of all of the other trees that will be retained to assure their protection, equaling a total bond of $25,637. Respectfully submitted, ~~~~~~~ ~L~ ~~ Michael L. Bench, Associate Barrie D. Coate, Principal PREPARED BY: MICHAEL L. BENCH, CONSULTING ARBORIST 7 \J • ~~~ ~- • 000022 DECEMBER 18, 2000 TREE SURVEY AND PRESERVATION RECOMMENDATIONS AT g THE MASSIE PROPERTY 15301 PEACH HII.L ROAD SARATOGA Enclosures: Tree Data Accumulation Charts Map Tree Protection Before, During and After Construction Protective Fencing Radial Trenching Beneath Tree Canopies Platform Buffer MLB/sl • PREPARED BY: MICHAEL L. BENCH, CONSULTING ARBORIST DECEMBER 18, 2000 000023 BARRIE its. ~:OATE and ASSOCIATES ' Horticultural Consultants ' 408-353-1052 23535 Summit Road, Los Gatos, CA 95030 TREE PROTECTION BEFORE, DURING, AND AFTER CONSTRUCTION These are general recommendations And may be superseded by site-specific instructions BEFORE Plan location of trenching to avoid all possible cuts beneath tree canopies. This includes trenches for utilities, irrigation lines, cable TV and roof drains. Plan construction period fence locations which will preve~ equipmerrt travel or material storage beneath tree canopies. Install fences before any construction related equipment is allowed on site. This includes pickup trucks. Inform subcontractors in writing that they must read this document. Require return of signed copies to demonstrate that they have read the document. Prune any tree parts, which conflict with construction between August and January. Except for Pines which may be pruned between October-January. Only an ISA certified arborist, using ISA pruning instructions may be used for his work. If limbs are in conflict with the construction equipment before the certified arborist is on-site, carpenters may cut off offending parts of 6" diameter or less, leaving an 18" long stub, which should be recut later by the arborist. • Under no circumstances may any party remove more than 30% of a trees foliage, or prune so that an unbalanced canopy is created. DURING Avoid use of any wheeled equipmerrt beneath tree canopies. Maintain fences at original location in vertical, undamaged condition until all contractors and subcontractors, including painters are gone. Clear root collars of retained trees enough to leave S-6 buttress roots bases visible at 12" from the trunk. Irrigate trees adjacent to construction activity during hot months (June-October). Apply 10 gallons of water per 1" of trunk diameter (measured at 4 %2') once per 2 week period by soaker hose: Apply water at the dripline, or adjacent to construction not around the trunk. Apply mulch to make a 3" deep layer in all areas beneath tree canopies and inside fences. Any organic material which is non toxic maybe used. AFTER i Irrigate monthly with 10 gallons of water per 1" of trunk diameter with a soaker hose, placed just inside the dripline. Continue until 8" of rain has fallen. Avoid cutting irrigation trenches beneath tree canopies. Avoid rototilling beneath tree canopies since that will destroy the small surface roots which absorb water. Avoid installation of turf or other frequently irrigated plates beneath tree canopies. 00004 ~ ~~ ~ ~ ~ as ~ '~ N ~ ~ ~ ~Vc O S ~ ." U ~~~ o U U p~,~MM Q ~ Bc ~ ~ V ~ U 7 ... x V ~ m d ~ m ~ d' ~ M a ai . Q .~ c - o a~ .fl m c c~ _N a- N C N _~ t~ i A a 0 c ~ U C 7 .~, O = C D) O C .~ p O m ~ ~ O ~ U N ~ ~ m w Q C .~ O C O L O M O ~ V a o~ ~ m ~ N .0.. ~ U ~ i c~ ~ E m v a ' +?~ U do G. m ~ Rf ~ "r ~O O ~ a O N 0 y.. C C O O ~ E 0 p~ 0 0 _ 0~ 0 O ~~ d O~ O~ > U O "' V O _. + ~ ~ 'p ~ ~ ~ C .., },m~c~ mm o~ ~ mE ~ oo ao~ a ° mE °~-~ om o.= ~ UUQQ.c~Q~ti~ • v r N C7 ~ N ~C 1~ OD M ~o _ 1 TREE N OT~_~S CALIFORNIA DEPARTMENT OF FORESTRY AND FIRE PROTECTION George Deukmejian Jerry Pertain, Director Gordon K Van Vleck Governor Secretary for Resources State of California •:~~~~ ~ The Resources Agency 1 ~,~ . o~ . 0' _. JANUARY 1989 Protecting Trees From Construction Impacts Sherburn R Sanborn Staff Forester, Dutch Dm Disease Project, P.O. Box 820, Santa Rosa, CA 95402-0820 IF Why Should We Protect Trees An important benefit of trees to society is their aesthetic value. Our parks, streets, homes and businesses would seem sterile without [hem. Trees also have monetary value. Residential and commercial properties with established trees have a greater market value than those without them. Trees provide other benefits which include: shade, noise abatement, wind breaks, erasion contrd and air pollution reduction. Like all green plants, trees convert carbon dioxide into oxygen during photosynthesis. This process contributes significantly to the recycling of the atmospheric gases we breath. Unfortunately trees are often irreversibly damaged or killed during construction and/or landscaping. Understanding a Tree's Root System The primary Impact of ~ construction around a tree is to the unseen portion, ROOT CRO1fN the root system. Activities which disturb or alter the soil in which roots grow can injure or kill a tree. To reduce or prevent adverse impacts, we must understand how roots function and haw they develop in the sdl. The greatest proportion (90°!0) of tree roots is found within the first three feet of sdl. Roots function to support and anchor the tree. In addition, specialized (absorbing) roots function to exchange gases and to absorb water and minerals. Mast absorbing roots are found in the first 8-12 inches of soil where water and oxygen can readily penetrate. Roots require both water and oxygen to grow and function. ~ A network of supporting roots and absorbing roots grows well beyond the trunk. Depending on soil conditions they may extend two to three times the radius of the crown. The roots of most tree species are associated with beneficial fungi called mycorrhizae. These fungi increase the roots ability to absorb water and minerals. Soil disturbance during construction can permanently disrupt this association. How Construction A ffects Roots By understanding where roots grow and how, thcv function, we can begin to see how construction activities such as trenching, slope cuts, soil compaction, soil grade changes and paving can affect roots. When trenching for utilities and foundations or where grade 1 lowering is dome close to a tree, there is a likelihood that roots will be cut. The closer ' DRIPLINE the trench is to the trunk the greater the damage. Each root that is cut reduces the tree's capacity to supply water and nutrients to the leaves. ~_ Trenching within just a few feet of a trunk can reduce the functional root system by as much as 50%a Soil is compacted during construction by heavy equipment which squeezes out the air spaces making it more dense and stable. Unfortunately, this process greatly reduces the infiltration of wate~ and oxygen into the sail. As a result roots cease t function and eventually die. In addition, root penetration is decreased. Sail grade changes alter the natural soil level around a tree. The addition of f~0~2~ particular, can have an effect s=- =tar to soil compactien. The depth and porosity the fill sail are the most important factors affecting the tree. If depth is significant a the porosity is ]aw, root th can occur. Far some tree species, a grade change of two inches can be significant. Sell fill that is compacted a has lower porosity than the native soil will restrict root activity. If roots cannot develop ar grow into t he fill, recovery by the tree after constr uction may be impaired a prevented. Fill soil around the root cellar (the flared part of the trunk at or just above sal grade) and trunk will result in death and decay of the bark tissue. This can cause the death of all or part otf the root system including the supporting roots. Often this results in a "Hazardous" tree. Grade changes that require the removal of sail often remove absorbing roots and expose and injure other roots. Concrete or asphalt paved over soil where roots are present will seal the surface, reducing water availability and gas exchange to the roots beneath. Usually soils are compacted prior to installing pavement which compounds these problems. mptoms Of Construction Impacts . n injured tree may take several months to many years to exhibit symptoms of construction impacts. These can include: slaw decline, insect or disease attack, sparse foliage, significant branch dieback and wilting or yellowing of leaves. Reducing Construction Impacts The following techniques can be used to prevent or reduce the impacts of construction on trees: » Fence around the area within the dripline to protect it from construction activities. Because roots often grow beyond the dripline, enclosing a larger area is desirable. » Dig trenches by hand or tunnel under the tree if underground utilities must be installed within the tree's drip line. » Prune roots that must be removed, do not rip them out with a trencher or back hce. ~~ Bridge over roots when trenches for new foundations will damage them. ~~ Construct wells around trunks and root collars •to keep soil away and install aeration systems when the soil grade must be raised. Use a coarser fill soil than the soil being covered and do not compact. Add fill in the late fall or winter when roots are less active. Avoid working on wet soils. What To Do Ai :The Damage Is Done » Soil aeration (vertical or hydrojet mulching) can be effective where soils have been compacted. » Only remove dead, hazardous or obstructive branches. Never remove more than 209c of the foliage during a single year. Leaves produce carbohydt$tes and buds produce hormones - both are necessary [or root growth. » Where appropriate, • apply pesticides to reduce attacks by insects or other pests until the tree's vigor Is restored. » Place organic mulch over bare soil. » Restore soil grade by removing fill. » Restore irrigation regime that existed before construction took place. Summary Construction around trees can b e dome successfully. However, this requires planning before construction or landscaping. Not all trees on a site are worth saving. Each tree should be evaluated by a consulting arborist to determine its condition and value in the landscape. It may be more desirable in the long run to plant new trees after construction is completed. The value of a tr.;: should be used as a guide to determining tlx: measures used to save it from construction impacts. Where trees of high value are present the elfort and expense to save them is worthwhile. Mature trees take years to grow and their beauty and aesthetics are irreplaceable. Further Reading Caprile, Janet L. Guidlines For Developn:eitt Around Old Oaks. Cooperative Extension, University Of California, San Joaquin County. Harris, Richard W. 1983. Arborict~ltirre. Prentice-Hall, Inc. Tree Protection Manual For Buiders Arid Developers. 1980. Florida Department Of Agriculture And Consumer Services, Division Of Forestry. Protecting Shade Trees During Home Constrt~ctiat. 1965. U.S. Department Of Agriculture, Home And Garden Bulletin No. 104. SUPPLIED EY COUQTESY rr: L3AKKIf l~. CUr~~I l: Hurrn ultuul ~. unsulunt Con.ulurry~ Arburi~r aoe 3s3 tosz 2~S.15 Sr.mimt Ruau Lus Gatus. l;A 95JJU 7 McMUirr , ~ OD/Gr ~ 1, . fi'b' ; 1 ~ -y ,{~J 1'~.. ~ ;~ i• ~ •`~'r'~~. ~ v~ O l~f.lr9r'r r~; j ~'r~ "1' ~ '~,. rl ; ~~; ~--i _~ y i ` ~j ~~} ~ r ~ j~ f I ~ U` cv ~, ~ _~ 1 ,r•~ `i cQ ~r~ 1 O j, ~ .„~ ~~ .. _ ;, i ~ :+~ • ;,:;~ ; ., . ~ ~~ . ::, ` ,, •, , It 1 :~ r. ~~ \ ~ . ~', 1 ' ~ •,.~•~ i'. N ~ ' ~ ~ ~ ~ ~ • ° O ~ O s = N ~ ~ V ~ "~ O ~,~~'~ o~~ ~.r ~ ^O 0 +' C...~ ate' .~~ V~ s ' i y 00 ~" ~ 4~ ~ ~ m ~ a o~ r-+ =a ti o ~ M z N p O +~+ ~ ~ C\ J ,..~ J ,V ~ ~ U v1 O o ~ N O Z m - O o c ~ m ~ ~ M C~ ~ ~ 2 U M ~ N J -~+ ~ J V 2 ~ O ~ u O x 3 ~ i = . y ~ L _ ~ VI ~ }I ~ ' ~ ,~ ~'+ cv L O `~' i -x `° '~ O ~ ~ o~ `" ~ o~ o~ s ~,~., s +~ ~' O ~ c o u ca ~ v ~n O ~ '~ so ao co ~ s a ~ a `° ~, O ~ '~ ~ + o~ c ~ -c . s- +~ ~ ~ o s +~ ,n can ~ sc0 `II -~ . ° ° ~ ,oNi o~ ~ s ~ L ~ ~ °j ~ ' _ ~ 3 ~ c~ ~ ~ s ~ ~ ~;_' _ ~ ~ ~ ~ ~ O ~ d ~ ~ ~ O ' op _ s ' ~ cos ~ N o 3 ~ • ~ ~ ~ ° {.~ U ~ y p-, .. ~ ~ L '~ N ~ o~ O '~ +' y ~ u ~ s ~ ~ ~ S + -+ c C -+ + 000028 A 1-inch Plywood and Wood Chips Platform Buffer for Areas Beneath A Tree Canopy • which Must Be Used for Foot Traffic • Prepared by: Barrie D. Coate Er Associates Horticultural Consultants S (408) 353-1052 23535 Summit Road Los Gatos, CA 95033 000029 ~~ M O O N C ti .~ O --, "~ ~--~ ~--i x V Q-~ O M ~-i to i4yJ "C "~ 0 ~1 ..., .F~ 11 l>`L) ulaolad lvnowaa m IVnOW3a ON3wW003a o ~ o ~ c~ ~ m ~ ~ ~ v ~ E -------°------------------------------ ------- N ao N > ------- r ai m > ------- r~ ai m > ------ r~ ~ m ~ ------- ap ~ m ~ ------- v_ ~ m ~ v a3Zlllla33 S433N o ~ ~ 0 ~ ~ 0 ~ ~ 0 ~ ~ 0 F ~ o ~ (S-L) a31bM S033N ~~ ~~ ~~ ~~ ~~ ~~ (s-L) 3sv3Slo aviioo loos 0 o 0 ~ 0 ~ 0 o 0 o 0 ao r r m ~° r m (s-L) a3a3no~ avl-lo~ loos ~ ~ ~ ~ ~ ~ _ ~ ----------------------------------- ------- X ------- X ---- X ----- X ----- X ------- x 0 a (S-l)AV030 ~Nnal m --------------------------------------- - m ~ (S-L) OOOM OV30 0 ~ ~' ~ °i 0 fO `~' N _______________________________________ _______ N O •______ Q _-~_ ~ -______ C 7 N --_____ O ~.j _______ i O ~ a (S-l) 3St/3S10 NMOaO 33x1 --------------------------------------- ------- ~ ------- u9 ------ ~ ------- ~ ------ ~ ------- ~ (S-L) S103SN1 ~~ ~~ ~~ ~~ ~~ ~~ (S-L) ulaOlad JNINnad e o 0 o 0 0 0 0 o ~n r o ~ r o rn ~ r a # 03433N S319V0 m Z ---------------- - ------ ~ $ ------- ~ 8 ------- ~ $ ------- ~ $ ------- ~ $ ------- ~ $ 1H013M-ON3 3nOW3a a X X X X X X c --------------------------------------- ------ ------- ------- ------- ------- ------- W ONISI`da NMOaO V ---°---------------------------------- ------- ------- ------- ------- ------- ------- c ~ NOI1VaOlS3a NMOaO ~ 2 --------------------------------------- ------- N ------- °O ------- °O ------- °D _ ------ rn _-_-___ u~ ~ a `JNINNIHl NMOaO ° O m ~ v O ai ~ co ~i ------- ~ ------- vi w ea ------- ~' ------- ~ `JNIN1/3l0 NMOaO ~~ ~~ ~~ ~~ ~~ ~~ e o o a e o (6-£) `JNIlFla OarcvH o0 0° °o °o °o °o e - ° -------------------------------------- (OL-Z) JNlltla NOI110N00 ------- ~' ~ ------- ~ ~ ------- N ~ ------- ~ ~ ------- ~ ~ ~ ------- '~ ~ r v ------------------------------------ ------ ° ------- ° ------ ° ------- _ ° ------- ~ ------- _ ° c ° U (s-c) 3anl~nals N y ~ N N cn v, N N N fn X X X X X X (S-L) HlIFl3H ~ N ov3ads Q N c°o ~ N Q N C N ~ O ~ »__________________»--_-________--_ -___-_- O _-_____ f0 _-_-_ ~ _______ ~j _W_ ~ -______ N 1H`J13H ooi roe r°> °m m can ~ ty rA y~ ~ ~ ~ 1333 Z® a313WM0 N ~ „~ N "' `~' m n n n n u u E ----------------------------------- ------- ~ -~---- ~ - ~---- ~ •- ------- ~ •- ----- ~ •- ------- ~ •- m H90 - ~ N N ` N fp IA ~ ~ --------------------------------------- H80 ------- i+~ ~ w ------- c~+i n N» ------ ~° r ~ ----- ° ~ ~ ------ ~ n ~ ------- ~ ~ X X X X X X W31S~lSillnW ~ x x x x -------------------------------------- 1333 Z/l b~ a313WM0 ------ 0 N 0 r°Di ------- 0 ~ ~* r ------- o v v m ------ o ~ ------- o N r ~ ------- o ~ O1 W ~_ c c c c c c 'C F- OQ~.~B E ~ ;a ~ V V Q C cTi `'' ~ ~ z / ~ f0 W t f L: m ~ m m m m m j ~. A J J V J J N J V J f '''''''' .i'I~ ~ l~~? U ~ ~ pl ( V fyg V ( p V ~l ( U (~q U ~ ~ N (7 ~ O <° Y E- ~ CG 11 pr F W • W ~ ~ N O ~ ~ ~ ~ ' II II II W ppG~1 F ~ ~ ~ O (~ ~ II II II Q II x X X ~i IA N A N t\ 000030 ~ ., I ~ i ~ I.,,; ~ I r try ~ M ~ O 0 I~t) A1IZLOR1d T7/~OW321 m E lV/~OW3210N3WW0032J m m 1 ~ _ m ~ o m ~ °v _ m ~ °' m 1 io m ~ ------------------------------»»---» --___» N »---» ~ -----» r »-~_ N - N --»-__ ~ M3Zlllla33 S033N ~ ~ ~ o ~ o w ~ ~ ~ ~ o --------------- ------ ------ ------- ------- ------- ------- (5-L) 2l31`dM S033N " " " " " (s-L) 3sf13sla avno~ loos 0 n 0 o e e o m (s-L) o3a3no0 a~mo~ loon ~ ~ ~ ~ ~ ~ a ------------------------------------- ----- X ------ X ------ X - X ----- X ------ X 0 a` (S-L)At/030 NNf1al ee -------------------------------°------ ~ (S-L) OOOM OV30 ~ ~ ~ N ~ m _ 0 --------------------------------»----- ---__-- ~ --__-- Q ____»_ O ___-_-_ rj _»--__ N »__»- N a (5-L) 3S`d3S10 NMO>:10 33x1 ~, ~, ~, ~ ~, ~, (S-L) S103SNI " " " " " " (S-L) AIJLIOIad `JNINfl2ld ~ 0 0 0 e 0 0 0 0 0 0 0 0 rn rn rn rn # 03033N S319t/O ~ 0 Z ---------------- ---»» C $ ------- ~ $ -----» ~ $ ----»- C ~ ---»» C $ -----» C $ c c 1HJI3M-ON3 3/~OW3i! --------------------------------------- ------- X ------- X ---- X ------- X ------ X ------- X W JNISIVLI NMOZ10 --------------------------------------- ------- ------- ------- S NOIlVNO1S3M NMO»O c 2 --------------------------------------- ------- ~ "' -___»_ R ~ -______ r ~ __-_--_ R o _______ N o ------- ~ ~ a JNINNIHl NMOaO ~ ~' ~ °i ~' u i ai ri c~i --------------------------------------- ------- ------- ------- ` ------- us ----- u' ------- w JNINb~3l0 NM02i0 " " " " " " ~2 ~ ~ ~ o a: (8-£) `JNIlHLI 021V1dH oo °o °o °o °o °o e -------------- ------------------------ (OL-Z) JNIlb2! NOILONOO ------- ~" ~ ------- N ~ ------- ~" ~ ------- ~ ~ ~ ------- ~"~ ~ ------- ~"~ --- ° ----- _ " ----- _ ° ------ c'S »~- '-5 ------- ~ ° ~ (S-L) 32lf110f1211S ~' N y w N N N ~' ~ X X X x X X (5-L) H1lb~3H ~ N OV3iidS 49 N Q ~ 1n N ~ ~ O C7 r ~ O N ~ ~ 41 N 0 O N ~ ~ 0 ----_--»---------------------~____» _______ ~ _______ ~ _______ O ---»__ ~ »_»__ ~ _______ N 1H`J13H ~ ~ ~°~ ~ can ~ cOn y~ N ~ c°~ ~ ~ c 1333 Z~ 21313WM0 "' "' N ~ ~ " `~ m u n n ~ u u u E ------------------------------------ -- ~ ------- ~_ -- ~_ --- ~_ ----- ~_ ------ ~_ ~ H90 N tll ~ ---------»--»---»----»-----------~- H9O '---- ~ ~ ------- ~ ~ - '-- ~ ° ~ - ~ ~ ------- ~ ~ X X X X X X W31SASillflW x ------------------------------------- 1333 Z/L 4 ®21313WM0 ------- O ~ ~ ~ ----- O ~ ~ ~ ------ O N t0 ~ ------- O N N ~ ------- O N [7 ------ O O °' c c c c c c W Vj W f/1 fq H N ~ r ~ ~ E V o ... ~ m C p `" ~ ~ Z ~i M C _ W V! ~~ d Q~ o m m m m m m e t~ n o 0 0 0 0 0 ce ~ > m !d J J J J J J , { p O U p O U p O U p O U p O U p f0 U „~I' II~ ~ y r r ao rn o N Y F u E~ W ~o 0 N a .fl ---, "~ ..r x v RS 4J rl y '~ M~ v ... y t~ r ~~ .a O ~ o Q W M g Q ~ ~ ~ ' ~ II II x x w o4 ? ~ ~~~~ °o ~ ~~~ ~~~ (~ ~ II II II Q II X X K F.~ ~C ~ ~ ~ Qi Il) N ~W n 000031 tl') r M C O C N C V"'I .G 0 ~-, "~ ~--i x .S~ V ns GJ Q~r O M e-1 ~y~ V "t~ d^ r++ ~'~ a ... y rl .I.r F .~ 0 i (£-~) ulaolad Trnowaa 6 IVnOW3a ON3WW003a ~ ~ ~ ~ M ° ~ E --------------------------------------- ------- ~ ------- ~ ~ ------- ~ ~ ---- c.i ~ > ---- ~ ------- ~ co ~ >_ m a3Zllila33 S033N ,A 'So ~ o ~ o ,~ o ,~ ~ '~o (S-L) a31t/M S033N ~~ ~~ ~~ ~~ ~~ ~~ (s-~) 3sv3Sla avllo~ loos o 0 0 0 0 ~ 0 ~ o m ~o co co c° n m - ---------------------------- (S-~> o3a3no~ avllo~ loos ------- ~ ------- ~ ---- ~ ------- ~ ------ ~ ~ ~ ~ ------------------------------------- ------- X ------- ------- X ------ X ------ X ------- X 0 a` (S-l)~l`d030 NNnal m a m ~ (S-l) 400M 4V30 n N + m ~ co ~ Q _______________________________________ __~___ .n _______ c ~ _______ ~n ~_____ _ ~ __-____ rn N _______ _ O a (S-L) 3St/3S10 NMOaO 33x1 --_- ~ ~ ~ ~ u~ ~ (S-~) S103SNI ~~ ~~ ~~ ~~ ~~ ~~ (S-l) ulaOlad JNINnad 0 c n c°~ v ~ ~ n ~ # 03433N S318\/O m -------- ------- ------- ~ ------- ~ ------- ~ ------ ~ ------- ~ ------- ~ Z 1HJ13M-ON3 3nOW3a ~ $ ~ ~ ~ ~ a X X X X X X c --------------------------------------- ------- ------- ------ ------- ------ ------- W JNISIVa NMOaO t~ ------------------------------------- ------ ------ ------ ------- ----- ------- c°' NOIlb2101S3a NMOaO ~ ~ ---------- ------------------ ------- rn ------- ~ ------- ~ ------- u~i ------ ~ ------- ~ N a `JNINNIHl NMOaO ~ r o N ------------------------------------- ------- vs ------- is ------ is ------ en ------- v~ ------- is JNIN\/3l0 NMOaO ~~ ~~ ~~ ~~ ~~ ~~ (6-£) °JNIlVa OaVZMH o o ° ° ~ i ' ~ ,~ o ~ o e (Ol-Z) JNI1Va NOIIJON00 ~ ~ n ~ m ~ N ~ v ~ '~* - - C ~~_____________________________________ -_-___ _ U _______ U ______ U _______ U ____"_ U _______ U ° ~ (S-~) 3ant~nals N m ~ N ~ N N ~ tll Vl X X X X X X (S-L) H11d3H ~"~ N ~"~ av3ads N ~ O ~ "' ~ N ~ N N ~ N _______________________________________ ~_____ N _-_____ ~vj _~____ ~ _______ ~ _______ f7 __-____ N 1HJI3H .°n ~ v ~ v ~ r~i ~ °v ~ °v ~ ~ 1333 Z~ a313WM0 ------ " ------ ~ ------ "' ------- "' ------- c~.i r°~ m u u u n u n E -~"' c c c c c c H80 _ _ ._ __ ._ ._ ~ ` H ` N W V) m ~ H90 ~ ~ ~ ~ ~ ~ X X X X X X W31S.lSillnW ---------------------------------- 1333 Z!t 4 ®a313WM0 ------- O ~ °' ------- O ~"~ M ~ ------ O ~ ~ ~ ------- O v ~ ~ ------- O ------- O N r ~ N ~ W Vj c fp c c fq c c N c o OQN~S d v o ,~ ~ . ~, v '" 0 ~\ G \ ( m G f_6 ~ 1 6 f 0 f 0 V ) _ w 8 W i/1 ~~ ~ d ~ ~ U ~ G ~ p U mm U N ~~p U N CG ~ e a ¢ ¢ p ¢ p ~ J m ~ V ~ ~ J ~ tD Q m [a U m t'!~ii/~i~~ T `f7' ~ If1 f0 1~ CO Y F ~ ~ O 3~ II F W • ~ o W ~ a~~~ ' ~ II II W CQ ~ ~ ~~M~pp OC W ~ U fA II a ~; o o Or ee ~ ~1 Q~i 1n N ~ n 000032 ~ ~ O M ~ O .fl O I--, '~ r-1 W V d Rr r~ ~,. t-1 '~ d 0 ~1 .~ -~ ~~ ~~ 0 ~"~1 h`~) ulaolad,trnowaa m IVAOW3a ON3WW003a o ~ > ~ ~ > ~ ~ v ~ N ' N ------------------------------------- ------- cv ------- N ~ ----- m ---- ------ a3Zlllla33 S033N ~ o ~ o ~ o ~ o vs o ~ o --------------- ------- ------- ------ ------- ------- ------- (S-L) M31t/M S033N 11 II (S-L) 3SV3S10 ab'110010021 0 0 0 ~ 0 ~ o o e ~ o n m (S-L) 03a3n00 atJll00 lOOa " x x X X X x a` (S-L)At/030 NNf12l1 m (S-L) OOOM Ot/34 ~ ~ ~ ~ ~ ~ ~+ v rn rn o u~ o Q _______________________________________ _______ O _-----_ ~ _-_-___ r, --____- ~j __~-_- N __~__ N a (S-L) 3S`d3S10 NMOaO 33x1 ~ ~ ~ ~ fA ~ (S-L) S173SNI 11 II 11 11 II 11 (S-L) AllaOlad °JNINfIad ~ 0 o o a ------ 0 °' ------- 0 to 0 co 0 .- o u~ ~ # 03033N S3181lO m Z ---------------- - ------- ~ 8 ------- ~ $ ------ ~ $ ------ ~ 8 ------ ~ ~ ------- ~ $ c c 1HJI3M 4N3 3nOW3a --------------------------------------- ------- X ------- X ------ X ------ X ------ X ------- X a ~JNISIVa NMOaO V ~ --------------------------------------- ------- ------- ------- ------- ------- ------- 5 'C NOlltlaOlS3a NMOaO r N 2 --------------------------------------- ------- N --_--__ ~p _____-- O ~_____ 1n f0 _____-_ ~ c° '-____- O a JNINNIHl NMOaO <oi `r ~ ,oc; N `O ------- v- "' ------- "' ------- u9 s' ------- ~s ~JNINd3l0 NMOao II II II it 11 11 (6-£) `JNIlVa Oab~Z'dH o ° ~ ~ a ~ o w o o o ~ c ° --------------------------------------- (OL-Z) `JNIlVa NOILONOO ------ ~"~ _~ ------- n ~ ------- n ~ ------ N ~ ------ N m ------- v m e ° V (S-L) 3af110f1a1S a N H N m u, m m X X X X X X av3ads c°+~ ~ Q ~ ~ ~ N N N ~ N ~ 1HJ13H ~ ----- ~ m - rfl ~ ~ c+~i ~ n ~ c°° y~ ~ C 1333 Z~ a313WM4 N ------ N ------ N ------ N ----- ~ ------- M 11 II II II II II E c - c - c • ------- c • ------- ~ - ------- ~ - ~ H80 - - - - - - ~ VD ----------------------------------~---- ------- ` f~ ~ -__-_-_ (/) A ~ ~_____ o N r ~ ------- o H 1~ -___--- H ^ ___-___ ~ H80 i+) r i ~ ~ ~ X X X ~ X X X W31SASillflW ~ x x -------------------------___---_-- 1333 Z/L 4~ a313WM0 ------- o O ~ o N ------- o N ~_ t° ----- o O N ------- o O au N ------- o ~ °~ ------ o N 0 t0° c c c c c c _ ~ ~ ~ ~ w ~ N H ~ s O ~_ N ~" _ V o ~ °' ~ V ~ ~, ~ s Z ~ ro 'N - y e ~_ M ~ C m N G Z _ ~ a O ~ ~ ~ `0 Y O Y o C ~ C Y O 3 m G C 2 ~ C ~_ LL ..y > > ~ ~ j > ~ m y m fd ~ , 0 J J `~ J Q' p o° b a U B = C ,', U ~ H Y T O N N N N M N ~ N O F C 0 3 E-F W 00 ~-+ ~o w O eM d 00 ~ N O W [n ~~~~ ~ ~ n a w en ~ a° ~ ern vQ~i QQ /fir P v ~N GG~ri t~-1 W `~vW3 v3 vs U !f3 II II it Q n x x x la ,~ 0 0 0 a ~aa~a a~N~~ 000033 ~ ~ M O O N ~ e-1 .~ 0 ~-, "~ Nr x .Sr V a 0 M e-1 b ~^ r++ 0 ~f a~ .'., /~ ~+ O 11 lt~tl ulaolad Trnow3a E IVAOW3a aN3WWOO3a ~ ~ ~ o ~ ~ _N ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ' ~ ~ ------ N ------- t° _ N N i13ZIlIlM33 SO33N ~ o ~ o ~ o ,~ ~o ,A o ~ o (S-t) a31bM S033N ~~ ~~ ~~ ~~ ~~ ~~ (s-L) 3sv3sla avllo~ loos 0 ~ 0 o 0 ~ 0 o 0 0 m (s-L) a3a3no~ avllo~ loos ~ ~ ~ ~ ~ ~ _ ~ ------------------------------------ ------- X ------- x --- x --- x ------ X ------- x: 0 a` (S-L)AVO34 NNn2l1 m -------------------------------------- ------- W ~ (S-L) OOOM Obr34 N r ~ N ° N _~ a O u '~ f D i ° a (5-L) 3SV3S10 NMOaO 33x1 a ~ ~ ~ ~ ~ ~ (S-l) S1O3SNI ~~ ~~ ~~ ~~ ~~ ~~ (5-L).WaOlad °JNINnad ------ in ^ ------- ~n r ------- in n ----- o o ------- 0 o ------- 0 ° # 03a33N S319b~O ~ m Z ---------------- ------- ~ $ ------- , ~ ~ ------- ~ ~ ------ ~ ~ ------ ~ $ ------ ~ $ 1HJ13M-aN3 3nOW3a c x x x X X x c ------------------------------------- ------- ------ ------- ------ ----- ------- a JNISI`da NMOaO v --------------------------------------- ------- ------- ------ ------ ------- ------- c c 'c NOIl\/aO1S3a NMOaO ~ ----- N ------- ~ n JNINNIHI NMOaO '" in ~ ess r vi ° v- ------- ------ r» `JNINbr3l0 NMOaO ~~ ~~ ~~ ~~ ~~ ~~ ° e e o o e (e-£) `JNIlVLI OaVZHH o° °o °o °o °o °o c ° --------------------------------------- (OL-Z) JNIlHLI NOI114NOO ------ '~' ~ ------- ~ ~ ---- ~ ~ ------- ~"' ~ ----- ~"' ~ ------- ~ ~ c ° ~ (s-L) 3anl~nals N N ~ C7 m N y N m N v, x x x x x x (S-L) Hllt/3H c N av3ads N N In N ~ ~ N ~ 47 N ~ N N Q N ~ r 1H°J13H .°n =------ ~ r°i ------ ry N ----- ~ ~ ---- ~ c°~ ----- y~ ~ ~ ~ 1333 Z~ a313W~d1O N ^ `O r' N ~ `D ro co u u u n _ n u E ---------------------_ ______-- --_- ~ _--_- ~ -- ~ --- ~ - --- ~ ------ c H9O °~ - - - - - - ~ °' ~ ---------------------------------- H84 ----- ° n ~ ------- n ~ -- r~ ~ ------- M n ~ ----- ~ n ~ ------ n ~ x x x x x x W31SASilInW x ~ x 1333 Z/L 4 ®a313WM0 0 N rn t$ o '~ r ~ o ~ ~ ~ ------- o N 0 ~ ------- o ~ N n ------- o ~ ~ c c c c c c W in y ~ H e 04N'~~ ~ V V o G c ~ ~ Es Z W V~ m y~ ~ ~~~ a C ~ Y O Y O Y O Y O Y O G ~ ~ ~ ~ ' > > > > m Id Q J J J J J { p ( p ( q ( p ( p U ~ U U U V Y ~n N <c N n N ao N rn N o f`7 F^ `o (n W C4 O ? ~ r+ F w as • ~ N Q N ' ~ II II w p O O w ~~ a ~i ~ eh ~ 0 ~r t~ Iff F. ~ ~j V 43 II p.1 a.l ~ ~ 0 W OD eM ~`p, cV CC~Naon 000034 lf) r+ M O r-I .~ O '~ ~-.i ~M-~ W .s,~ V k~ ~ ~. In r-1 a~ "~ "t~ ~1 a ... ~~ .Q 0 ~1 I1`t) ulaolad lvnowaa m E IVAOW3a ON3WW003a _____________________-___----_-___ __-_-__ ~ in ' m l _-__-- ~ in N ' m ~ __--_-_ ~ ' is ~ __-___ ~ n ~ ' m ~ ---- ~ N ______- o ao ~ ' m ~ v m ____ a3Zlli12133 S033N N vi o ~ vs o r ~ Fa 0 f- «a 0 ~ v- en 0 F (S-L) a31VM S033N " " " a o 0 0 0 0 (S-L) 3SV3S10 a`dllOO lOOa ~ ~ ~ n n ~ m (S-L) 43a3n00 aMIOO lOOa ~ ~ ~ ~ ~ ~ _ a --------------------------------------- ------- x ----- x ------ x ------- x ----- x ------- x 0 a` (S-L)Ad030 ~INflal ~ (S-L) DOOM OV3a N N ~ + rn ~ _ _______________________________________ _______ Q __--___ ~ --____ O N -_____ t > t0 __-- N _______ N a (S-L) 3SV3S10 NMOaO 33x1 u~ ~ ,A ~ ~ ~ (S-L) S103SNI " " " " " " (S-L)1JJaOlad ONINfIad 0 0 o o 0 u~ 0 0 0 0 rn rn r rn # 03033N S319t/O 9 ~ ---------------- ------- ~ C $ ------- ~ C $ ------- ~ C $ ------ a C $ ----- ~ C $ ------- ~ C ~ Z a 1HJ13M-ON3 3nOW3a x x x x x x e -------------------------------------- ------- ------ ------- ------- ------ ------ ~ JNISIVa NMOaO v --------------------------------------- ------ ------- ------ ------- ------- ------- c ~ NOIlVaOlS3a NMOaO S -------------------------------------- ------- °~ m ------ °' ~ ------ m ------- °O v ----- v ------- '~ ° `JNINNIHl NMOaO e v c N ao N r> ~ ci rA v~ v- rA v~ Fa ~JNIN`d310 NMOaO " " " " " " (e-£) ~JNIlV21021VZHH o o° ~ °o ~ °o ~ °o o rn e ------------------------------------- (OL-Z) JNIlVM NOILaN00 ------- ~ N ------- ~ N ------- N N ------- ~ N ------- ~ N ------- N N 'O e ---------------------------------- --- ° ------ ° ----- ~' ------- " ------- ° ------- ° ~ (s-L> 3anl~nals N N N u, y C7 y N m y x x x x x x (S-L) Hll`d3H ov3ads N ~ N ~ Q ~ N ~ N ~ N ~ ____-----_~_-____-_----__-_-w»_ ___-_-_ R __-___ ~ W____ O N __-__ ~ __-_ ~.rj _______ ~ 1H`J13H r°> ------ ~ m ------- ~ ~ ------- ~ m ------- ~ m ------- ~ N ------- ~ ~ 133 Z~ a313WM0 `O u fO n c+> n ci u ~ u ~ u ro E ----------------------------------- ------ ~ ------ ~ - --- ~ . ------- ~ ------- ~ ------- ~ H80 y °° ~ 01 ~ ------------------------------------ H80 ------- n N en ------- n N en ------- C o r N eri ------ n N r» ------- n N vs ------- n N en x X ~ x x X X W31S.lSill I1 W x ------------------------------------ 133 Z/L 4 ~ a313WM4 ------- o ~ ~ ~ ------- o ~ ~ ~ ------ o ~ ~ n ------- o N ~ co ------- o ~ ~ ~ ------- o ~ ~ W ~ C C C N C f0 C W C 4 ~ d O r ~ (, V o ~ e. E 0 u~i ~ ~ Z ~ m f0 ~ N U W ~ ~ 4~ R a Y o Y 0 Y 0 Y 0 C C ~ oe ~ > > > > ~ ~ m' C = •r~ Id J J ...! J E N `° O `-° E ip N N N ? G O N N C7 M f7 M f7 C07 Y F• Nr 11 E-H W CC ~o w O ~O d OD m C. ~ N O M CC a~~~ ' ~ II II W ~ O O w en A ? 0 W o$°. ~ ~ ~ ~ U`~' n n o 1~ rl a ~a a _n .a w ~ eN CD N ~r of N eN h 000035 ~ .. -' . ... _ -. _ _ ~ - .. ~ - , Viz,: _ . ,, _ .. _ - _ - - ... ... _ .. Y i.t S. ' ' ,` ' + - 1. • Tree Survey and Preacvtum Reeommeadatan+ at . 6ARRIE D. COATS A~ATES Massie property, 15301 Peseb Full Rd. . pmasslasr prepaedfor: `~ ., . D!'Af~iv . uoaaa ~a City of Suuoga, Plamlog Departmeat ' HORTICUL7'I7RAL CONSUI.TAN1' Due: December 18 2000 ~ - `r CONSULTING pRBORIST Smle: redo 2 lab H 12.00-303 A Ttee talmben oorteapaad to evaluuwa charts. i . , , , 1 pll dimmsiom aad tree lontioas ~ ~~ ~ .`~.--:,~~-;~:;.~~~ %.J~• N 66.54. ~ ~ 1 S are app,oximace. { ~ ~ ~ . 9 9~g i.~~~ ~ 16 ~ 4 ,+ _ q l~ ~ ~Y. .2~' ~~j///// /17 '~ .ao~ ' ~~~-_' - mac. y 630 .._ `.. , 5 ~ '~ .9• ,n•1°,- ~; PROTECTIVE FENCING ~^~ ~. I . j/ /~~~~//~// ~, OVE THIS SECTION ,t ~ w ~~ a a `.f,.., ,•'^~,._.,• F BETA I / ~/ OF ININGW ~ •'s' ' ~-~ ep, `.'"cat, Ri. ALL ) ~ t'~ .. ;tyf.:;:,, / / ,1 , BY FiANp rl,' ~ ~• ' 10 ~ _ °~~ ~.:'".z mac. ~~ 9 ' ~:: 1 ~ 1 ~ ~ ~ ~ / l8' a~rn^; r ,. ~ a evn j1~ .,.. ~ \ \(~ \ \ _i.l j• I I k 1 _ I III I ~I - ~~~ e 1 `I,~ il• ~ E ` ~` ' I ' I I PROTECTIVE FENCING pLA•~ORMBIIFFEIt "`~• ~n ~''$• _ 6 ~ ~ •,•.'° r' „ i sM I I roe .~rc~ ~ 4s ~ a ~ "~ ~+. \. '< r. ~..;: :PROTECTIVE FENCII~.-:'~;:~'~' ;,..: 1 '~ ~ `~ ~~ ~ A ~` ', dw ~.PROTECI'IVE FENCING ` ~~~-i> ij.'~~' Z I I I I I I ~ ,. \ •,~~ O. +2~ DURING DEMO 1TION '~ ,; -'r :a9i . r I I ` .\ 0 ~~ rQ. ~` i.C)~ ~ .a~ 3 ` \ \ i a~.. . ".i:"-',2..~t. S ~. 1 ^V 25.10' \ ~. O •¢w k ° ~ _ ~ _~i~ E•~"i~a: ~~k+.t.. 0 \ 1 I .., . ~, I I 1 rJ,'„~,, 4 ~ ;~a ~~oo~o~ j °+ ..w ~~ ~f~ was .~,,ki: o I :I , t ~ `, ta. ~~ ;PROTECTIVEFENCWG ~-.";~yra~' c PROTECTIVE FENCING '~ ~ ' "" ~ ,~,. a .. `rv ""?"~ I I ~` Z I I I ~ t t, - •• ~°. 126. ~` aa~ :a - -- • 34 ~, _ ~•I ~ ' - ,: -'~. ' ~ ~;. ~~~,z;. -,~;. r - ' ' .> c .. `j} '' t.: I • - : . .. ~ '~ 44 r ~` } C 4 • ~ i _ "~ ~ . _ t ~~ " ~ J+ 1 ~iQ~ /- „~ ~-161,58' ~~1 -•• `~'- ~~ :PROTECTIVE tree Survey ma Prtservasoo xeeemmeoaat;eo n me BARRIE D. COATE ~ A~A~ Manse Property, 15301 Pert Hill % Immtost amr..rar P~~ I.oru erea Cny of Saratoga, Phtmorg lXprr~ HORTICULTURAL CONSULTANT Date: December 18 2000 CONSULTING ARBORL4f Soo; 2 lob tl 12.00-305 ~ .7n .: i,r r i ~j FEN `' Tree errmbera oarespood to evahusm charts ;:; ;':. -::.. . ~ rw+. - CING-- ~ Ail dimensooa and tree Iooseoa _ . , ~•h;•;.: .: Sx. . ! ~'\av .~ •yr I j ~ ~-- '1 ; ~ , NO PATIO OR . ~•• _ + ,.- t •irn STRUCTTJRE - ~ ~ y ~ ~~~~w~~ < ~~ • .. { C ~~ t,: ~ ~ l ,S IN THIS AREA ~` / . ' ins- ~` ~ ` ~ •', c^ r-• N~' ~ to ~/ is /' ~ ~' ~ ~' ` ~~ ~ ~ ~ ~ ~ 'r ~' c :~ Ill Mr ~~ '~ / 1~r ~ ~ ~~ ` ~ ~.i•yl~+-• ~ • i~J '/ ,1r ,r l''F. ;: ~;~ ~:~. ~ ,- ,~ .. ~ , X36 ~ ~ _~'f• ~ ,~ ,,~. ~>~ M ~_ ~ `''ti-tl~,. ~,~ ,: ~ ; .~ ` 1 PROTECTIVE •: ~ ~ ,~' _, ~ "` ... ,.•~ :. ~ ~ FENCING :_I. :NiL. ..___..--.....~P Imo/' ~~ . ;`: ~ '• ? .,~++~.`^_>F ,r~;' -x'^,PLATFORMBUFFER ~~• ~~~ TEMttr+CY~ ~' r ~ l...w~•~` .~: ~.}. ~ ~ ,, I d Zvi n!i:w~i- '•~•'~ i~~~t ~O ~ ~ ' ROTECTTVEFEN~ ~1 A.e {; N~ '~' ~_ - '~, ~~ ~ C _ ?. DURING CONSTRUCTION -- t ~~ :,-,, ~ "` ~ ~~ ~•~ J t ~ 1 fit` ` ~ ~! ~J'w _ •, .' 1 . ~ .. ~ _ + r g _ ~ ~i / - + .. ~L•r• ~• /. /'~ } y •t .-~:c:~\, . ~C~, a :t ~ , ~ ~ r,,;;~M., .. rim etl'r11N/114WMIM -~~•~r,~~ , ~ •~'~ ` ~ &S.~•\~~*~ ,.-~'J6 +r 11 ,•` i ` - j~~)Y'~~; ` ~ ~_ ~. ~ i... t~'# ~~fy 1P•e 'S't~ ~% ` ~• -exrireM mr9ue+ ~,.,~ 10`,r9'"w;:.~! rrn+t+. -~ ~~•:... ~~~ - - ~ -- r, >~ -t i _... 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W' m W~ Z~ 1~^1 /~ < V c0 O Z a W N J Z J Q m l.~ m ~/~ n 67 J +N W~ 3 W U U W x Y W > i. m O PION W ~- • U > OW - ~ > W .~ - • ~ • ~ - ~!Wa!I~J S J • awscroa„w,cicsc~ov,,•ww, PROFlII!H4~' ed lOESt ~ ~ ~ wnsno,rm~aunus»r,ac • e ~ y 3UlIL'311X~71v3dV~5UNV1 a~uapisaa aisseW ~ r $yp u V'ISV 'dIN5M3N1LVd NVNlOBN3:NIM ~ ~ s=g ~E@ a i Q @ Q ` , d [S \ ~ 1. \ ~. _. ..___.. _.__ _ _ _ ~ N _ _ ';~ .. -------- 7 ~z ~ ~'~ ry ~ 6 ~~ ` c _ -__ ~-'- Aj ~~ ~~~ ~ o ~~ n~$~~~E~~ ~~ ~,~ ~iB~~~~ . ~~ ~~~~~~~~~ ~o ~ ~rldiddriid _. • • • MINUTES • SARATOGA CITY COUNCIL June 6, 2001 The City Council of the City of Saratoga met in open session in the Administrative Conference Room at 4:30 p.m. to interview applicants for the Youth Commission and Planning Commission. The City Council of the City of Saratoga met in Closed Session, Administrative Conference Room, 13777 Fruitvale Avenue at 6:05 p.m. Conference With Labor Negotiator: Agency designated representative: Dave Anderson, City Manager Employee organization: Saratoga Employees Association Conference With Labor Negotiator: Agency designated representative: Dave Anderson, City Manager Employee organization: Saratoga Management Association Conference With Legal Counsel -Existing Litigation (Government Code section 54956.9(a)): Name of case: City of Saratoga v. Hinz (Santa Clara County Superior Court Doc. No. CV-784560) Significant exposure to litigation pursuant to Government Code section 54956.9(b): (1 potential case.) MAYOR'S REPORT ON CLOSED SESSION - 7:00 p.m. Mayor Mehaffey reported there was Council discussion but no reportable action was taken. Mayor Mehaffey called the Re ulg ar City Council meeting to order at 7:02 p.m. and requested Lee Blair, Youth Commissioner, to lead the Pledge of Allegiance. ROLL CALL PRESENT: Councilmembers Evan Baker, Stan Bogosian, Ann Waltonsmith, Vice Mayor Nick Streit, Mayor John Mehaffey ABSENT: None ALSO PRESENT: Dave Anderson, City Manager Richard Taylor, City Attorney Cathleen Boyer, City Clerk Mary Jo Walker, Director of Administrative Services City Council Minutes 1 June 6, 2001 John Cherbone, Director of Public Works Tom Sullivan, Community Development Director Joan Pisani, Recreation Director Paula Reeve, Administrative Analyst REPORT OF CITY CLERK ON POSTING OF AGENDA FOR JUNE 6, 2001 Cathleen Boyer, City Clerk, reported that pursuant to Government Code Section 54954.2, the agenda for the meeting of June 6, 2001 was properly posted on June 1, 2001. COMMUNICATIONS FROM COMMISSIONS & PUBLIC COMMUNICATIONS FROM BOARDS AND COMMISSIONS James Ballingall, Youth Commissioner, noted that during the past couple of years, kids have been left at the Community Center dances beyond the end of the event. Mr. Ballingall reminded the Council that this was a topic of discussion for the Commission at the joint meeting with the City Council in May. Mr. Ballingall noted that this item has been placed on the first agenda in August 2001. WRITTEN COMMUNICATIONS None ORAL COMMUNICATIONS None COUNCIL DIRECTION TO STAFF None CEREMONIAL ITEMS lA. COMMENDATION FOR TANNAZ ALTAFI, YOUTH COMMISSION STAFF RECOMMENDATION: Present commendation. Mayor Mehaffey read the proclamation and noted that Ms. Altafi was unable to attend tonight's meeting. 1B. COMMENDATION FOR LEE BLAIR, YOUTH COMMISSION STAFF RECOMMENDATION: Present commendation. Mayor Mehaffey read the commendation and presented it to Mr. Blair. • • • City Council Minutes 2 June 6, 2001 1C. COMMENDATION FOR JEN LEVIN, YOUTH COMMISSION STAFF RECOMMENDATION: Present commendation. Mayor Mehaffey read the proclamation and noted that Ms. Levin was unable to attend tonight's meeting. 1D. COMMENDATION FOR MIEKA SYWAK, YOUTH COMMISSION STAFF RECOMMENDATION: Present commendation. Mayor Mehaffey read the proclamation and noted that Ms. Sywak was unable to attend tonight's meeting. lE. COMMENDATION FOR NICOLETTE KIRK, YOUTH COMMISSION STAFF RECOMMENDATION: Present commendation. Mayor Mehaffey read the commendation and presented it to Ms. Kirk. CONSENT CALENDAR 2A. APPROVE COUNCIL MEETING MINUTES ADJOURNED MEETING -MAY 8, 2001 ADJOURNED MEETING -MAY 22, 2001 Councilmember Bogosian removed item 2A from the Consent Calendar. Councilmember Bogosian requested the following comments be added to the minutes of May 8, 2001: • Page 8, aid Paragraph -Councilmember Bogosian noted that last year the Chamber was asked by the Council to provide sales tax revenue as a standard by which the Chamber's contributions could be judged. The Chamber chose not to discuss that request. BAKER/BOGOSIAN MOVED TO APPROVE CITY COUNCIL MINUTES OF MAY 8, 2001 AS AMENDED. MOTION PASSED 3-0-0-2 WITH MEHAFFEY AND STREIT ABSTAINING. Councilmember Bogosian requested the following corrections be made to the minutes of May 22, 2001: • Page 3, aid paragraph -Councilmember Bogosian noted that citizens have i asked him why construction has been scaled back at Foothill and Argonaut. Councilmember Bogosian noted that the current estimate for all of the City Council Minutes 3 June 6, 2001 construction is over $55 million and the bond was passed for roughly $50 million. Councilmember Bogosian questioned why the demographics called for classrooms before the bond, but after there was a cost overrun the demographics no longer called for these classrooms. • Page 4, 3rd paragraph, Councilmember Bogosian noted public safety is our first priority. If the City lost the Vehicle License Funding (VLF) there would have to be cut backs in law enforcement. Councilmember Bogosian suggested that Saratoga Union School District increase teachers salaries. • Page 6, 3rd paragraph, Councilmember Bogosian suggested that the Friends could negotiate payment for custodial services. BAKER/BOGOSIAN MOVED TO APPROVE CITY COUNCIL MINUTES OF MAY 22, 2001 AS AMENDED. MOTION PASSED 3-0-0-2 WITH MEHAFFEY AND STREIT ABSTAINING. 2B. REVIEW OF CHECK REGISTER STAFF RECOMMENDATION: Approve the check register. STREIT/WALTONSMITH MOVED TO APPROVE THE CHECK REGISTER. MOTION PASSED 5-0. 2C. AUTHORIZATION TO CITY MANAGER TO AWARD CONTRACT FOR SARATOGA PUBLIC LIBRARY PROJECT -TEMPORARY FACILITIES STAFF RECOMMENDATION: Approve authorization to execute contract. John Cherbone, Director of Public Works presented staff report. Director Cherbone reported that sealed bids for the Saratoga Public Library Project -Temporary Facilities were scheduled to open on May 31. Unfortunately, no bids were received on the project. Interviews with the plan holders suggested various reasons for not submitting bids such as; too many current projects and being uninterested in participating in the public bid process. Director Cherbone explained that staff was able to negotiate a construction contract and lease agreement with William Scotsman Modular Buildings of Vacaville in time to award a contract at tonight's meeting. Director Cherbone noted that with the legal bid process completed, and no bids received, the City was able to legally negotiate with interested contractors in a less formal manner. William Scotsman was the only contractor interested in this project. Councilmember Bogosian asked if the amount of this project was within the budgeted amount set for temporary library facilities. City Council Minutes 4 June 6, 2001 Director Cherbone responded that the amount was within budget, leaving $20,000.00 for utility work needed on the temporary site. Director Cherbone noted that the contractor has been instructed to complete this project by August 10, 2001. BOGOSIAN/WALTONSMITH MOVED TO AWARD CONTRACT TO WILLIAM SCOTSMAN MODULAR BUILDING OF VACAVILLE IN THE AMOUNT OF $256,017.00. MOTION PASSED 5-0. BOGOSIAN/WALTONSMITH MOVED TO AUTHORIZE STAFF TO EXECUTE CHANGE ORDERS TO THE CONTRACT UP TO $46,600.00. MOTION PASSED 5-0. 2D. AUTHORIZATION TO CITY MANAGER TO AWARD CONTRACT TO ABLE SEPTIC TANK SERVICE FOR SANITARY SEWER CONNECTION STAFF RECOMMENDATION: Approve authorization to execute contract. Councilmember Baker removed Item 2D from the Consent Calendar. Councilmember Baker questioned a portion of the Septic Abatement Ordinance - that the decision to fund or exempt any homeowner for financial reasons or to pay for their sewer connection out of the special fund set aside, was a subject restricted only to members of the City Council. Richard Taylor, City Attorney, responded that the ordinance states that the Council would make hardship determination for extensions of up to five years. The action before the Council tonight is taken under the City's CDBG program, which is to provide money for prompt compliance. City Attorney Taylor explained that the Septic Abatement Ordinance only addresses the time extension question and not the financial assistance question. Councilmember Baker asked who determines the need for CDBG money. City Attorney Taylor responded that an established criteria for CDBG exists that defines who is eligible to receive these funds. Paula Reeve, Administrative Analyst, responded that the criteria is based on a program income limit for persons and households and the City receives that criteria from the County Housing and Community Development. Councilmember Baker expressed concern on the fact that the Council does not know whom the identity of the person receiving CDBG money. Councilmember Baker suggested that this item be considered under a closed session agenda, if disclosure of CDBG recipient information is restricted due to rights of privacy. City Council Minutes 5 June 6, 2001 City Manager Anderson noted that this is aloes-income program and staff felt it was appropriate to withhold the party's identity and allow them to avoid any public exposure. City Attorney Taylor responded that there is no basis under the Brown Act to hold a closed session meeting on this subject. City Attorney Taylor noted that the County has determined that this party has met the criteria and qualifies for CDBG money. Councilmember Baker noted that he does not agree with the County's process. BOGOSIAN/WALTONSMITH MOVED TO AWARD CONTRACT TO ENABLE SEPTIC TANK SERVICE FOR SANITARY SEWER CONNECTION. MOTION PASSED 4-1 WITH BAKER OPPOSING. Mayor Mehaffey noted that it was the appropriate time to begin the public hearings. PUBLIC HEARINGS 3. APPROVAL OF ENGINEER'S REPORT AND CONFIRMATION OF ASSESSMENTS FOR FY 2001-02 LANDSCAPE AND LIGHTING ASSESSMENT DISTRICT LLA-1 TITLE OF RESOLUTION: 01-034 A RESOLUTION OF THE CITY COUNCIL ORDERING THE IMPROVEMENTS AND CONFIRMING THE DIAGRAM AND ASSESSMENT FY 2001-02 LLA-1 STAFF RECOMMENDATION: Adopt Resolution Ordering the Improvements and Confirming Diagram and Assessments for FY 2001-02. Director Cherbone presented staff report. Director Cherbone requested that the City Council adopt the final Resolution in order to complete the renewal of the Landscaping and Lighting Assessment District LLA-1 for FY 2001-02. Once adopted, the Resolution approves the Engineer's Report and confirms the assessments for the upcoming fiscal year. Director Cherbone noted that per the direction of the Council, staff sent informational letters to each property owner within each Zone in the Assessment District describing what the District's function is and what the amount of their proposed assessment will be. A total of 3,798 letters were mailed. Mayor Mehaffey opened the public hearing at 7:33 p.m. and invited any public comments. No one from the audience re uested to s eak on this subject. q P J City Council Minutes 6 June 6, 2001 Mayor Mehaffey closed the public hearing at 7:34 p.m. BAKER/STREIT MOVED TO ADOPT RESOLUTION ORDERING THE IMPROVEMENTS AND CONFIRMING THE DIAGRAM AND ASSESSMENT FOR LLA-1 FOR FY 2001-02. MOTION PASSED 5-0. 4. APPEAL OF PLANNING COMMISSION DENIAL OF DR-00-054 & V-O1- 002 (517-14-087) - MARTIN/ROSE, KITTRIDGE ROAD STAFF RECOMMENDATION: Continue Public Hearing at the request of City Staff. Tom Sullivan, Director of Community Development, presented staff report. Director Sullivan explained that the applicant has requested Design Review and Variance approval to construct a new 7,272 square foot two story residence on a 347,173 square foot vacant parcel. The Variance is necessary for the retaining walls to exceed five feet in height and possibly closer than 10 feet for parallel walls. The Variance is also necessary to exceed 15,000 square feet of impervious surface due to a long driveway. Maximum height of the structure is 226 feet tall, located within a Hillside Residential zoning district. Director Sullivan explained that due to concerns of drainage affecting the lower elevation property the project was appealed: Staff visited the site and made recommendations/revisions to the plans. To date the applicant's engineer is still working on the design, and progress is moving forward, although not yet resolved. Director Sullivan requested that Council continue the item to the June 20, 2001 meeting to allow the design to be finalized and agreed upon by both parties. STREITBAKER MOVED TO CONTINUE APPEAL TO THE JUNE 20, 2001 CITY COUNCIL MEETING. MOTION PASSED 5-0. RESOLUTIONS ADOPTING THE CITY BUDGET FOR FISCAL YEAR 2001-02 AND 2002-03. TITLE OF RESOLUTION: 85-9. 130 A RESOLUTION OF THE CITY OF SARATOGA AMENDING THE CITY'S CLASSIFICATION PLAN TITLE OF RESOLUTION: 85-9.131 A RESOLUTION OF THE CITY OF SARATOGA IMPLEMENTING STAFFING CHANGES AND AUTHORIZING POSITIONS IN THE CITY SERVICE FOR FY 2001-02 TITLE OF RESOLUTION: 01-038 A RESOLUTION OF THE CITY OF SARATOGA ESTABLISHING THE FY 2001-02 APPROPRIATION LIMIT FOR THE CITY OF SARATOGA City Council Minutes 7 June 6, 2001 TITLE OF RESOLUTION: 01-037 RESOLUTION OF THE CITY OF SARATOGA ESTABLISHING A SCHEDULE OF FEES TITLE OF RESOLUTION: 01-036 A RESOLUTION OF THE CITY OF SARATOGA ADOPTING THE BUDGET FOR FY 2001-02 & 2002-03, MAKING APPROPRIATIONS, AND AUTHORIZING CARRYOVERS THERETO AND EXPENDITURES THEREFROM 1. STAFF RECOMMENDATION: Conduct the Public Hearing to receive input on the Fiscal Years 2001-02 and 2002-2003 budget; 2. ADOPT THE FOLLOWING RESOLUTIONS: A. Resolution of the City Council of the City of Saratoga amending the City's Classification Plan. B. Resolution of the City Council of the City of Saratoga implementing staffing changes and authorizing positions in the City service for FY 2001-02. C. Resolution of the City Council of the City of Saratoga establishing the FY 2001-2002 Appropriation Limit. D. Resolution of the City Council of the City of Saratoga establishing a schedule of fees. E. Resolution of the City Council of the City of Saratoga adopting the budget for FY 2001-02 and 2002-03 making appropriations and authorizing carryovers thereto and expenditure therefrom. Mary Jo Walker, Director of Administrative Services, presented staff report. Director Walker noted that the City Council was given a draft budget on Apri127th and two study sessions were held on May 2, 2001 and May 16, 2001. Mayor Mehaffey opened the public hearing at 7:41 p.m. and invited any public comments. No one from the audience requested to speak on this subject. Mayor Mehaffey closed the public hearing at 7:42 p.m. Vice Mayor Streit noted that the City should look at the Fee Schedule at midyear due to the fact that prices (ie. PG&E and payroll) are rising and the City should make sure we are getting full cost recovery. Mayor Mehaffey noted that the Park Development fee seems low and concurred with Vice Mayor Streit on reviewing the fees in six months. STREITBAKER MOVED TO ADOPT RESOLUTION AMENDING THE CITY'S CLASSIFICATION PLAN. MOTION PASSED 5-0. City Council Minutes 8 June 6, 2001 • • STREIT/BAKER MOVED TO ADOPT RESOLUTION IMPLEMENTING STAFFING CHANGES AND AUTHORIZING POSITIONS IN THE CITY SERVICE FOR FY 2001-02. MOTION PASSED 5-0. STREIT/BAKER MOVED TO ADOPT RESOLUTION ESTABLISHING THE FY 2001-02 APPROPRIATION LIMIT. MOTION PASSED 5-0. STREIT/BAKER MOVED TO ADOPT RESOLUTION ESTABLISHING A SCHEDULE OF FEES. MOTION PASSED 5-0. STREIT/BAKER MOVED TO ADOPT RESOLUTION ADOPTING THE BUDGET FOR FY 2001-02 AND 2002-03 MAKING APPROPRIATIONS AND AUTHORIZING CARRYOVERS THERETO AND EXPENDITURES THEREFROM. MOTION PASSED 5-0. Mayor Mehaffey thanked Director Walker. Mayor Mehaffey requested the Council move to Item #8. Consensus of the City Council to move to Item #8. NEW BUSINESS 8. FIRE SERVICE ENHANCEMENT OPTIONS STAFF RECOMMENDATION: Accept report and direct staff accordingly. Dave Anderson, City Manager, presented staff report. City Manager Anderson explained that the City Council met at an adjourned meeting with the Public Safety Commission on Apri124, 2001 and held a public forum on Fire District issues at that meeting. As an outcome of the public forum, the City Council instructed staff to place an item on the regular Council agenda to allow for discussion to consider three questions: 1) Should the City conduct further studies of Fire District service enhancement issues to provide more information and analysis that would lead to clear resolution of the issue? 2) Following such a study should the City initiate an election of Saratoga residents to provide advice or compel a specific outcome concerning the resolution of the Fire District service enhancement issue? 3) Should the City Council halt the construction of the new fire station because of Fire District service enhancement issues? • City Manager Anderson explained that DMG Maximus has extensively studied the enhancement of service delivery options or consolidation with Central Fire District. Their study was published in October 2000. On March 8, 2001 the Saratoga Public Safety Commission Study Committee released its Report on City Council Minutes 9 June 6, 2001 Fire Protection Delivery. The Study Committee's mission was to "evaluate the adequacy of the current fire protection delivery system to meet the basic public safety and paramedic needs of Saratoga residents and businesses." The Committee's primary finding was that the District was adequate. City Manager Anderson noted that on Apri14, 2001, the Firefighters and Citizen's Task Force (FACT) issued a rebuttal to the report published by the Public Safety Commission, objecting to its conclusions. The FACT report supports the proposed N.F.P.A. Standard 1710 as the definition of an appropriate fire response effort, which requires 13 firefighters. The report also stated that the Saratoga Fire District invokes mutual aid on every structure fire in Saratoga, overusing a voluntary reciprocal program and delaying the response of needed additional fire apparatus to the scene of the fire. City Manager Anderson noted that on March 15, 2001 the Saratoga Fire District issued an RFP for contract fire protection emergency medical, and communications services. The Santa Clara County Central Fire Protection District and California Department of Forestry provided responses to the SFD on May 7, 2001. A public hearing to review the RFP from CDF and Central Fire is scheduled for June 12, 2001. City Manager Anderson noted that staff is recommending that Council encourage the SFD to focus on the RFP process and follow it through to its conclusion in a fair, open and public manner. • In regards to holding an election, to ascertain the will of the voters, City Attorney Taylor explained two approaches the City could take; 1) Advisory election, which is not binding on Council or any other District and with the approval from the County Board of Supervisor, people residing outside city limits could participate; 2) LAFCO process, which means any organizational changes ordered by LAFCO require the approval of the voters within the territory directly affected by the proposed changes. In regards to the fire station construction, City Attorney Taylor explained that the Planning Commission would be reviewing the SFD's applications for a use permit and temporary use permit on June 13, 2001. The Planning Commission would be considering the land use implications allowing the respective project site to be used as an expanded fire station and temporary fire station. Because the organizational and operational issues do not pertain to the land use issue relating to the use of the land upon which the stations will be located, those issues have no bearing on the use permit issue. Central Fire has informed the City that the building design proposed by SFD would work under any scenario contemplated by the Commission. Kevin Scholt, 19036 Saratoga Glen, explained the proposed County merger with SFD. • City Council Minutes 10 June 6, 2001 Aaron Katz, PO Box 116, commended City Manager Anderson for an excellent • report. Mr. Katz noted he supports both an advisory election and participation in the LAFCO process. Mr. Katz offered two more alternatives; 1) the City not allow the SFD to use the 531 square feet of public land; 2) the City might exercise their power of imminent domain. John Keenan, 22215 Mt. Eden Road, thanked City Manager Anderson for his efforts in working with the SFD. If the SFD goes with the proposed boundary drop, an oversight committee is required to be formed. The proposed oversight committee would include a member of the City Council. Mr: Keenan suggested the committee make the SFD accountable for their actions. David Dolloff, 20685 Sigal Way, thanked Mr. Anderson for his report and noted that the report was along the same beliefs of the FACT committee. In regards to the bond that was passed, Mr. Dolloff noted that the FACT committee feels that there is going to be an overage of $1-$2 million dollars. Mr. Dolloff explained that there are only 4000 households carrying the bond and if the amount goes over, he doubts residents would support another bond. Ed Farrell, 20877 Kittridge Road, noted that he listened to the tape recording of the study session meeting between the Saratoga Fire Commission and bidders to the RFP. Mr. Farrell noted that County Fire offered three proposals to SFD. Mr. Farrell suggested that the Commission take the proposals as malleable and subject to improvement. Councilmember Baker noted that on June 12, 2001 the SFD would be holding a public hearing to discuss all of the RFP's and asked when the Saratoga Fire Commission would be making a decision on which RFP to accept. Bob Eagan, Saratoga Fire Commissioner, responded that the Commission hopes to make a decision that evening. Mayor Mehaffey noted that the City Council should not make any decisions in regards to fire protection service until after the Saratoga Fire Commission completes the RFP process and the Planning Commission reviews the SFD plans. Vice Mayor Streit noted he is not happy with the current joint fire protection service in the City, and stated that he would take action if the situation does not change. Councilmember Bogosian noted he supported continuing the building process of the new station. Councilmember Bogosian thanked everyone who has participated in the process thus far. Mayor Mehaffey thanked City Manager Anderson for all the work he has done in regards to this issue. City Council Minutes 11 June 6, 2001 Mayor Mehaffey declared aten-minute recess at 8:30 p.m. Mayor Mehaffey reconvened the meeting at 8:40 p.m. • OLD BUSINESS 6. AUTHORIZATION TO CITY MANAGER TO AWARD CONTRACT TO PERMA-GREEN HYDROSEEDING INC. FOR CONGRESS SPRINGS PARK STAFF RECOMMENDATION: Approve authorization to execute contract. TITLE OF RESOLUTION: 01-035 RESOLUTION OF THE CITY COUNCIL MAKING APPROPRIATE ADJUSTMENTS OF THE FY 2000-O1 BUDGET Director Cherbone presented staff report. Director Cherbone explained that sealed bids for the Congress Springs Park Improvement Project were opened on May 31, 2001. A total of two contractors submitted bids. Perma-Green Hydroseeding, Inc. of Gilroy submitted the lowest bid of $1,440,125.00, which is 11 % below the Engineer's Estimate of $1,619,665.00. The recommended contract award amount of $1,020,350.00 tncludes bid items lthru 33 (base bid items) and 42a (the City received donations for this included bid item). The recommended award amount is 3% below the corresponding engineers estimate for the same bid items and will allow for construction of the basic infrastructure improvements. Director Cherbone requested that the City purchase the project turf from West Coast Turf in the amount of $115,000.00 for their Tifway 2 turf variety. The City's turf consultant recommended this turf to be the best variety for the needs for Congress Springs Park. West Coast Turf is the sole source for this turf variety. Director Cherbone noted that in order to award a construction contract, it is necessary to increase the budget for this project by $200,000.00. Director Cherbone reported that to date the City has received $5,000.00 in donations towards the Project. Councilmember Baker asked if there were any items that were left out that are critical to the parks development. Director Cherbone responded that masonry backstops and interlocking paving stones were left out but would be good character building items in the park. Vice Mayor Streit noted that a bathroom near the t-ball field was also left out and it is another critical item. City Council Minutes 12 June 6, 2001 Mark Linsky, President/AYSO, 14240 Barksdale Court, noted that youth soccer iri Saratoga has increased 20% in participation. Mr. Linsky reported that last night at the AYSO Board meeting, the Board approved a $16,000 donation for goals. Mr. Linsky noted that recently two AYSO members have purchased two flagpoles. Mr. Linsky reported that AYSO volunteers would be selling bricks at every game. Keith Simon, President/Saratoga Little League, 20450 Montalvo Lane, announced that the Saratoga Little League Board approved $25,000 initial donation to the Congress Springs Park Project and possibly up to $100,000.00 in future donations. Mr. Simon thanked the City Council and staff for all their efforts. Councilmember Waltonsmith requested that an article in regards to the bricks be published in the next Saratogan. Director Cherbone noted that an article would appear in the next Saratogan and also the donation booklet is on the City's website. STREIT/BAKER MOVED TO ADOPT RESOLUTION MAKING APPROPRIATION ADJUSTMENTS TO THE FY 2000/01 BUDGET IN CONNECTION WITH THE CONGRESS SPRINGS PARK IMPROVEMENT PROJECT. MOTION PASSED 5-0. STREIT/BAKER MOVED TO DECLARE PERMA- GREEN HYDROSEEDING, INC. TO BE THE LOWEST RESPONSIBLE BIDDER ON THE PROJECT. MOTION PASSED 5-0. STREIT/ BAKER MOVED TO AUTHORIZE THE CITY MANAGER TO EXECUTE CONTRACT WITH PERMA-HYDROSEEDING, INC. IN THE AMOUNT OF $1,020,350.00. MOTION PASSED 5-0. STREIT/BAKER MOVED TO AUTHORIZE STAFF TO EXECUTE CHANGE ORDERS TO CONTRACT UP TO $75,000.00. MOTION PASSED 5-0. STREIT/BAKER MOVED TO PURCHASE TIFWAY 2 TURF FROM WEST COAST TURF IN THE AMOUNT OF $115,000.00. MOTION PASSED 5-0. 7. SEPTIC ABATEMENT PROGRAM STATUS REPORT STAFF RECOMMENDATION: Accept report and direct staff accordingly. Director Cherbone presented staff report. Director Cherbone reported that the report was prepared jointly by the Public Works Department and the City Attorney's Office to provide the Council with a comprehensive assessment of the technical and legal issue to be considered. Director Cherbone noted that the report is m two parts; 1) update on compliance City Council Minutes 13 June 6, 2001 rate of the existing Septic Abatement Ordinance; 2) various options the City could take to increase water pollution controls in the City. Director Cherbone noted that the City initiated the new septic abatement ordinance in 1999 by collecting lists of properties from the West Valley and Cupertino Sanitation Districts that were believed to be subject to its requirements. Of the 586 properties identified by the districts, staff was able to remove many that were either undeveloped parcels or properties that had connected to sanitation systems but were absent from the district's records. Director Cherbone explained that a notice dated February 22, 2000 was sent to each of the remaining property owners notifying them of their responsibility. The notice gave them six months to comply with the ordinance. The deadline was August 21, 2000. Of the 586 properties noticed, 221 properties did not respond. In order to insure that property owners received proper notice of the requirement, Council directed staff to send one final notice to the 221 noncompliant property owners giving them 45 additional days to comply with the ordinance. On February 23, 2001, the final notice was sent via certified mail. Director Cherbone briefly explained the breakdown of the 586 properties: • Connected to Sanitary Sewer 270 • Vacant Parcel 102 • Extension Granted 56 • Exempt (No Easement/Right-of--Way) 20 • Exempt (Inadequate Grade) 20 • Exempt (Greater than 200 ft.) 5 • Connection Permit issued 33 • Misc. Exempt (Not in City) 1 • Noncompliance (No Response) 59 • Noncompliance (Undeliverable) 8 • Noncompliance (Communicating w/City) 12 Director Cherbone noted that of the 79 noncompliant properties, 67 have been sent a Notice of Intention to Record a Notice Noncompliance via certified mail. Additionally, a copy of this notice is required to be physically posted on the noncompliant property. The remaining 12 noncompliant properties have been in constant contact with the City and are trying to comply with the ordinance. Staff recommends that these properties be issued the Notice of Intention. Director Cherbone noted this part of the report describes 1) the City's ongoing water quality protection programs; 2) water quality in Saratoga creeks in relation to national water quality standards; 3) potential sources of continuing water quality problem in Saratoga Creeks; 4) potential strategies to address those water quality problems. Director Cherbone noted the following findings: 1) Water Quality Protection Programs -The City has adopted an ordinance to promote connections of properties currently served by septic systems to the local sewer system. The City is working with the West Valley Sanitation District to identify potential sewer-related sources of contamination and have successfully abated two major pollution sources. City Council Minutes 14 June 6, 2001 • • r ~ LJ The City has also posted signs along Saratoga Creek warning of the contamination. 2) Current Water Quality Conditions -Despite the progress in the City's on going water quality protection programs, fecal coliform levels in Saratoga Creek and other waterways exceed national standards for the protection of human health and the environment. 3) Potential Sources of Contamination -Based on circumstances in the area and a review of available technical literature on the subject, the probable sources of contamination are septic systems and faulty sewer lines. 4) Potential Strategies for Response -There are a number of options available to the City. The City has implemented increased public education efforts and stepped-up code enforcement. To limit contamination from faulty sewer systems the City could adopt regulations establishing minimum construction, maintenance, and/or performance standards for sewer laterals connecting homes and businesses to the sewer system. To limit contamination from the City's remaining septic systems, the City could require regular maintenance and could also require removal of those septic systems near creeks that pose the greatest risks to City waterways. Don Whetstone, 14768 Vickery Avenue, commended City Attorney Taylor, Director Cherbone, and the Public Works Department for the excellent work everyone has done. Mr. Whetstone noted that he feels afive-year extension is too long to allow a property owner to comply with the ordinance. Mr. Whetstone noted he supported modifying the current abatement ordinance including stricter lateral system requirements. Councilmember Bogosai commended City Attorney Taylor and Director Cherbone for a thorough report. Councilmember Bogosian noted that he has been on the Council since the contamination was first detected and feels the City has taken the most effective steps to correct the problem. Councilmember Bogosian expressed the following steps he feels the City of Saratoga should take: • Identify the properties that are exempt because they are below grade exemption and require them to connect to the sewer system. • Inspection and upgrading of lateral at the point of sale. • Continue testing in conjunction with the sanitation districts and the water company. Joint meetings with the sanitation districts. Councilmember Baker noted that the West Valley Sanitation Department has cooperated with the City of Saratoga from the beginning. Councilmember Baker noted he does not support enacting any new ordinances. Councilmember Baker noted that he does support looking at the properties directly adjacent to or abutting to one of the five creeks in the City of Saratoga, and suggested that the City try to work with the property owners on a one-on-one basis. Councilmember Waltonsmith noted that her concern is with the 25 properties that abut against the creek. Councilmember Waltonsmith noted that she would like to see those properties connect to the sanitary system and perhaps offer some City Council Minutes 15 June 6, 2001 financial assistance. Councilmember Waltonsmith commented that when a property owner remodels an older home this is the time, in addition to the sale of the home, to investigate their lateral system. Vice Mayor Streit noted he supports investigating the 25 properties that abut the creek and encourage sanitary connection. If they do not cooperate then he would support a new ordinance. Mayor Mehaffey noted that he concurred with his colleague's ideas and thanked Mr. Whetstone for his perseverance and efforts that he has put into this issue. Councilmember Bogosian stated for the record that he does not support offering financial assistance to people who still are exempt from the ordinance. Mayor Mehaffey questioned if staff was clear on the Council's direction. City Attorney Taylor reiterated the following directions from Council: • Amend the current ordinance regarding the condition of sewer laterals • Implement a process at the time of resale and remodeling of the lateral system of a property Look more closely at the properties near the creeks and identify options to get them connected and streamline the process in a cooperative fashion with the property owners. Mayor Mehaffey thanked Director Cherbone and City Attorney Taylor for the report. CONSENT CALENDAR -CONTINUED 2E. AUTHORIZATION TO CITY MANAGER TO AWARD CONTRACT TO KLEINFELDER, INC. FOR ENVIRONMENTAL MONITORING OF FUEL TANKS STAFF RECOMMENDATION: Approve authorization to execute contract. Director Cherbone noted that the proposal before the Council tonight was from Kleinfelder Inc. for the amount of $14,500.00 for design and engineering services for the Saratoga Corporation Yard Fuel Leak Mitigation Project. Director Cherbone explained that pursuant to a leaking UST (underground storage tank) at the City of Saratoga Corporation Yard, the City acted to perform repairs to the tank, and to restore the surrounding contaminated soil. The repair effort occurred during 1997, with final certification for the successful tank cleanup received in 1998. Director Cherbone noted that following the tank repair, a fuel leak was found in the line between the fuel island and the storage tank. The leak was promptly stopped. Upon investigating the soil around the pipe leak, small amounts of City Council Minutes 16 June 6, 2001 MTBE were detected. This finding resulted in the Santa Clara Valley Water District opening an investigation of the site. To satisfy and close the investigation, the City must show that no contamination is present in the surrounding soil. In order to avoid penalties and to ensure that the City is reimbursed by the State, the City's compliance effort should begin immediately. Councilmember Bogosian asked how the Santa Clara Valley Water District determined that the soil was contaminated. Director Cherbone explained that the District had an environmental consultant come out to the site and perform tests on the soil. BOGOSIAN/WALTONSMITH MOVED TO AWARD CONTRACT TO KLEINFELDER, INC. FOR ENVIRONMENTAL MONITORING OF FUEL TANKS. MOTION PASSED 5-0. 2F. AUTHORIZATION TO CITY MANAGER TO AWARD OF CONTRACT TO NOLL & TAM ARCHITECTS FOR CIVIC CENTER MASTER PLAN PROJECT STAFF RECOMMENDATION: Approve authorization to execute contract. STREIT/BOGOSIAN MOVED TO AWARD CONTRACT TO MOLL & TAM ARCHITECTS FOR CIVIC CENTER MASTER PLAN PROJECT. MOTION PASSED 5-0. 2G. AUTHORIZATION TO CITY MANAGER TO EXECUTE CONTRACT WITH ALLISON KNAPP FOR PLANNING SERVICES STAFF RECOMMENDATION: Approve authorization to execute contract. BOGOSIAN/STREIT MOVED TO EXECUTE CONTRACT WITH ALLISON KNAPP FOR PLANNING SERVICES AND AMEND COMMUNITY DEVELOPMENT BUDGET IN THE AMOUNT OF $25,000.00. MOTION PASSED 5-0. City Manager Anderson noted that Director Sullivan has requested an amendment to the Community Development Department budget of $25,000.00 in next year's budget to allow Ms. Knapp to continue her planning contract with the City of Saratoga. Director Walker noted that the resolution that was passed earlier tonight could be amended to reflect the additional funds. City Council Minutes 17 June 6, 2001 BOGOSIAN/STREIT MOVED TO AMEND THE RESOLUTION ADOPTING THE BUDGET FOR FY 2001-02 AND 2002-03 MAKING APPROPRIATIONS AND AUTHORIZING CARRYOVERS THERETO AND EXPENDITURES THEREFROM ADDING $25,000.00 TO THE COMMUNITY DEVELOPMENT'S BUDGET. MOTION PASSED 5-0. 2H. APPROVE THE SERVICE DELIVERY PLAN FOR LAW ENFORCEMENT CONTRACT AND AUTHORIZE CITY MANAGER TO EXECUTE CONTRACT WITH COUNTY OF SANTA CLARA FOR FY 2001-02 STAFF RECOMMENDATION: Approve Plan and authorization to execute contract. Councilmember Bogosian asked when the Sheriff's Department would be returning to Council with a report reflecting the effectiveness of the directed enforcement traffic controls. City Manager Anderson responded that the Sheriff's Department would be returning to Council with a comprehensive review of the status of its effectiveness in September 2001. Councilmember Bogosian asked why the Deputy assigned to be the School Resource Officer was operating 4 days a week 10 hours a day. Councilmember Baker asked what that Deputy did when school was not in session. Analyst Reeve responded that the deputies' workweek schedule is prepared according to the Department's contract with them. Analyst Reeve noted that she would contact Captain Miles and inquire what the Resource Officer did when school was not in session. BOGOSIAN/STREIT MOVED TO APPROVE THE SERVICE DELIVERY PLAN FOR LAW ENFORCEMENT CONTRACT AND EXECUTE CONTRACT WITH COUNTY OF SANTA CLARA. MOTION PASSED 5-0. 2I. RESOLUTION UPHOLDING A PLANNING COMMISSION DENIAL OF DR-00-036 (397-OS-091) -SAN FILIPPO/SOBEY ROAD STAFF RECOMMENDATION: Adopt resolution. TITLE OF RESOLUTION: 01-033 RESOLUTION OF THE CITY COUNCIL DENYING AN APPEAL FROM THE DECISION OF THE PLANNING COMMISSION; APPLICANT/APPELLANT-SAN FILIPPO; SOBEY ROAD (APN 397-05- 091); DR-00-036 City Council Minutes 18 June 6, 2001 BOGOSIAN/WALTONSMITH MOVED TO ADOPT RESOLUTION UPHOLDING A PLANNING COMMISSION DECISION DENIAL OF DR- 00-036 -SAN FILLIPPO/SOBEY ROAD. MOTION PASSED 3-1-0-1 WITH BAKER OPPOSING AND STREIT ABSTAINING. NEW BUSINESS 9. GRANT WRITER SERVICE PROVIDERS STAFF RECOMMENDATION: Accept report and direct staff accordingly. Cary Bloomquist, Administrative Analyst, presented staff report. Analyst Bloomquist explained that the City Council requested that staff research various options regarding professional grant writing services for the City of Saratoga. Staff called Cities of Cupertino, Los Gatos, Campbell, Sunnyvale, and Monte Sereno in an effort to determine how these cities handle their grant writing services. The response from each city indicated City staff at the individual department level processed their own grant material. Due to higher level of staffing, these cities are able to handle this function with little disruption to the individual departments. . Analyst Bloomquist reported that staff also researched professional grant writing services and briefly explained the costs and procedures of the different venders. Analyst Bloomquist noted that if Council so desires, staff could send out a Request for Proposals (RFP) to seek out the services of a professional grant writer. Consensus of the City Council to proceed with the RFP process to obtain grant writing services. 10. LEAGUE OF CALIFORNIA CITIES -GRASSROOTS NETWORK COORDINATOR STAFF RECOMMENDATION: Authorize Mayor to submit ballot on behalf of the Saratoga City Council. Cathleen Boyer, City Clerk, presented staff report. City Clerk Boyer explained that the Grassroots Coordinator Network proposal was developed by a task force authorized by the League Board of Directors as part of its strategic planning process. It responds to the deep frustration of many local officials about the cities' loss of political influence, compared with other better-positioned interest groups that contribute millions of dollars to political campaigns. The goal of the Grassroots Network is to focus on major issues of concern to all cities such as fiscal reform, increased funding for transportation and local control. Cities will benefit from the increased visibility of city issues in local and statewide media, and by holding legislators accountable back home for the votes they cast in Sacramento. City Council Minutes 19 June 6, 2001 r City Clerk Boyer reported that the proposal to create a Grassroots Coordinator Network is under active consideration by cities throughout the states at this time. Any dues increase, if approved, will be effective July 1, 2001. Since the League operates on a calendar year basis, the dues increase for the Grassroots Coordinator Network will be prorated for the last half of 2001 and the invoice due in July will equal one-half of the annual amount required to implement the grassroots program. Because city budgets usually run July-June, and the League dues are billed by calendar year, the League recommends that cities budget enough to cover the grassroots network for aneighteen-month period July-December. If the membership approves the Network, the League would bill in July for the six-month period July-December. Then in December 2001, the League will send out notices to cities for the 12 months in 2002. The recommended budget amount includes costs for the grassroots program for 18- months, plus regular League dues adjusted by projected 4% cost of living increase. City Clerk Boyer stated that on April 28, 2001 the League of California Cities Board unanimously approved the Grassroots Network for submission to the membership, proposing an amendment to the League bylaws to finance the addition of 14 new staff in ten new offices as part of the new grassroots network to promote the League's core legislative priorities. In order to implement the Grassroots Coordinator Network it would take 2/3 of the voting cities to approve the dues increase and an amendment to the by-laws. City Clerk Boyer noted that the League of California Cities has provided a • ballot in order for the City Council to vote on the proposed Grassroots Network. The deadline to submit the ballot is June 29, 2001. Director Walker noted that if the Grassroots Network were passed, there would be a $3,300.00 increase in the City's dues annually. BOGOSIAN/WALTONSMITH MOVED TO AUTHORIZE THE MAYOR TO VOTE AFFIRMATIVELY ON THE PROPOSED GRASSROOTS COORDINATOR NETWORK ON BEHALF OF THE CITY OF SARATOGA. MOTION PASSED 5-0. COMMISSION ASSIGNMENT REPORT Councilmember Baker noted that Cynthia Barry is doing a good job as the Chair for the Planning Commission. Councilmember Bogosian had nothing to report. Mayor Mehaffey noted due to his schedule he is unable to continue to be the Council liaison to the Finance Commission and requested a replacement. Vice Mayor Streit noted that the Parks and Recreation Commission held their first • meeting with Steve Kakuchi to discuss Azule Park. Vice Mayor Streit noted that the Commission is still working on the needs assessment report of the City's parks. City Council Minutes 20 June 6, 2001 Councilmember Waltonsmith noted the Youth Commission interviews were held prior to • tonight's meeting and selections should be made soon. Councilmember Waltonsmith noted that the Sister Cities Committee would be sending ten Saratoga youths to Japan and requested a letter from the Mayor to accompany them. On August 10, 2001, Councilmember Waltonsmith reported that ten youths from Japan would be visiting Saratoga and touring City Hall. CITY COUNCIL ITEMS Councilmember Bogosian requested that the City's intentions in regards to the interest generated from the library bond be agendized. Councilmember Waltonsmith supported Councilmember Bogosain's request. Councilmember Waltonsmith reminded everyone the Union Pacific Railroad Trail Feasibility Study meeting was on June 7, 2001. Mayor Mehaffey noted that he received a request from the newest member of the Planning Commission, Mike Garakani, to have a joint meeting with the Commission sometime in July 2001. City Manager Anderson noted that he would arrange the meeting and would report back to the Council. OTHER None CITY MANAGER'S REPORT None ADJOURNMENT Mayor Mehaffey adjourned the meeting at 11:10 p.m. Respectfully submitted, Cathleen Boyer, CMC City Clerk • City Council Minutes 21 June 6, 2001 • • MINUTES SARATOGA CITY COUNCIL SPECIAL MEETING July 10, 2001 The City Council of the City of Saratoga met in a Special Meeting on July 10, 2001 at Administrative Conference Room, 13777 Fruitvale Avenue at 6:10 p.m. Vice Mayor Streit called the Special City Council meeting to order at 8:05 a.m. and requested Cathleen Boyer, City Clerk, to lead the Pledge of Allegiance. ROLL CALL PRESENT: Councilmembers Ann Waltonsmith, Evan Baker, Vice Mayor Nick Streit, ABSENT: Stan Bogosian, Mayor John Mehaffey ALSO Dave Anderson, City Manager PRESENT: Lorie Tinfow, Assistant City Manager Cathleen Boyer, City Clerk John Cherbone, Director of Public Works REPORT OF CITY CLERK ON POSTING OF AGENDA FOR JULY 10, 2001. Cathleen Boyer, City Clerk, reported that pursuant to Government Code Section 54954.2, the agenda for the meeting of July 10, 2001 was properly posted on July 6, 2001. COMMUNICATIONS FROM BOARDS AND COMMISSIONS None WRITTEN COMMUNICATIONS None COMMUNICATIONS FROM PUBLIC No one requested to speak at tonight's meeting. NEW BUSINESS 1. SARATOGA AVENUE LEFT TURN LANE AND MEDIAN IMPROVEMENTS STAFF RECOMMENDATION: Approve amendment to contract with Duran & Venables Inc. John Cherbone, Director of Public Works, presented staff report. Director Cherbone explained that in order to facilitate safe motor vehicle, pedestrian, and bicycle access into and out of the temporary library site, located at Sacred Heart City Council Minutes July 10, 2001 Church, it is necessary to construct various frontage improvements along Saratoga Avenue. A left turn lane pocket for motor vehicles on Saratoga Avenue and pedestrian pathway and bicycle lane improvements along the frontage of the Church property and the Heritage Orchard will be constructed to facilitate the safe access. Additionally, drainage, striping, and other various site improvements are included in the scope of work to prepare for the site for the temporary library. Director Cherbone noted that staff recommends that Duran &Venables, who has a current contract with the City, perform the work. Director Cherbone explained that it is recommended that Council approve an increase to the existing City construction contract with Duran &Venables, Inc. in the amount of $116,037.00 and $40,000.00 to cover any unforeseen circumstances, which may arise during the course of the work, and to perform temporary utility service improvements. Director Cherbone presented a site map of the proposed improvements along Saratoga Avenue and explained the map to the Council in detail. Councilmember Streit asked what account would provide funding for this project. Director Cherbone explained that $11,265.00 for site improvements and up to $30,000 for change orders for utility improvements would be allocated from the Library Expansion account and the rest of the funding would be allocated from Street Maintenance and Contract Services accounts. BAKER/WALTONSMITH MOVED TO AUTHORIZE CITY MANAGER TO EXECUTE AMENDMENT TO CONTRACT WITH DURAN &VENABLES INC. IN THE AMOUNT OF $116,037.00 FOR WORK IN CONNECTION WITH THE INTERIM LIBRARY. MOTION PASSED 3-0-2 WITH BOGOSIAN AND MEHAFFEY ABSENT. BAKER/WALTONSMITH MOVED TO AUTHORIZE CHANGE ORDERS IN CONNECTION WITH AMENDED CONTRACT WITH DURAN &VENABLES INC. IN THE AMOUNT OF $40,000.00. MOTION PASSED 3-0-2 WITH BOGOSIAN AND MEHAFFEY ABSENT. CITY COUNCIL ITEMS Councilmember Waltonsmith noted that she received an email from Don Whetstone and requested that it be discussed at a future meeting. OTHER None CITY MANAGER'S REPORT None • City Council Minutes 2 July 10, 2001 ADJOURNMENT There being no further business, Vice Mayor Streit declared the meeting adjourned at 8:16 a.m. Respectfully submitted, Cathleen Boyer, CMC City Clerk • City Council Minutes 3 July 10, 2001 C~