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HomeMy WebLinkAbout04-22-1963 Planning Commission Minutes SIR~MAR.Y OF MINUTES. CITY OF SARATOGA PLANNING C(IMMISSION Time: 7:00 P. M., Monday, April 22, 1963 Place: Fruitvale School, Fruitvale Avenue, Saratoga, California Type: Regular Meeting X. RQUT!.NE ORCA~IZATION The meeting was called to order by Vice Chairman Johnson at 7:00 P. M~ A. ROLL CALL Present: Commissioners Cowley, Crisp, Glenn, Johneon, Kellum and Norton. Absent: Commissioner Webster. B. MINUTES Commissioner Glenn moved, seconded by Co~uissioner Cowley, that the reading of the minutes of March 25, 1963, and April 8, 1963, be waived and that the minutes be approved as submitted to the Commission; motion carried unanimously. II. PUBLIC HEARINGS The Chairman declared public hearings open for the evening at 7:02 P. M. A. UP-47 - Westhope United Presbyterian Church, Saratoga Avenue - Use Permit - ~_~rch Buildings - Continued from April 8~ 1963 . The Secretary read a Staff Repor~ pertaining to this matter and advised Chat the City Attorney had recommended 1) this matter be continued for a period of three months 2) the Commission, aC the end of Chat time, try to determine whether or not the City would acquire this property for the Parks and Recreation Program and 3) if no decision could be reached at ~hat time, continue ~his application for ano=her three month period. There was a motion by Commissioner Crisp, seconded by Commissioner Kellum, thaC the Staff Report, dated April 22, 1963, submitted in connection with 11P-47 be adopted by the Commission; motion carried unanimously. BRAD MORTER, member of the Church Planning Committee, requested that they be pemitted Co pursue the possibility o[ a Crade with regard to the pro- posed park property since they, too, had a time schedule. He stated that he sincerely felt that the present Church property might make a better park site. Planntn~ Coffaission Hinutes - April 22~ 1963 - Continued II. A, UP-47 - Westhope United Presbyterian Chur..c..h. Counis8iouer Crisp advised that if the subject property was eliminated as a possible park site, he felt it ~ould be appropriate to approve the subject Use Pertnit. Connnissioner Norton advised that the proposed trade would be a matter for Council action so suggested that the applicant contact the City Council with regard to this matter. In answer to a question from ELPER GARI{ISON, also a member of the Church Planning Committee, the Connnission advised that in order to expedite the possibility of a trade they might contact the Planning C~dttee of the City Council for an appointment, Vice Chairman Johnson directed UP-47, ~/esthope United Presbyterian Church, continued until the meeting on July 8, 1963. B. UP-48 ~Valley Methodist Church, Prospect Avanu~ - Use Permit - Church Buildtn~s The public hearing on UP-~8 was opened at 7:16 P, }1o The Secretary advised that Notices of Hearing had been mailed and there were no ~ritten con~uuications on file. A Staff Keport pertaining to this matter was read by the Secretary, HUGH HARDIN, pastor, was present to discuss this matter with the Counnission. There was no one else present who wished to torment with regard to C~iseioner Glenn moved, seconded by Comissiormr Crisp, that the public hearing on UP-48 be closed; marion carried unanimously and the Chairman declared the hearing closed at 7:22 P. Commissioner Glenn moved, seconded by Commissioner Kellum, that UP-48, Valley }!ethedist Church, Use Permit for Pre-School, Office, Church School, Social Hall and Sanctuary, be approved subject to Design Revie~ of each bui~.din~ and the entire site; motion carried unanimously. C. C-55 - Lyle Bensons Saratoga Avenue - Change of Zoning from '~.-~I-3,000' to C e i "Conditiona! Community omm rc al" The public hearing on C-55 was opened at 7:25 P. 14. The Secretary advised that a Notice of Hearing had been published and there were no ~rritten comnunications on 21annin~ Co~nission Minutes - April 22~ 1963 T Continued Co C-~ - Lyle ~enson Con~nissioner Crisp advised 1) the subjedt property was formerly occupied by the Saratoga Inn 2) prior to adoption of Zoning Ordinance NS-3 a USe Permit for a Motel and Restaurant was granted ~a 3) applicant now feels that a motel would not be profitable in this area so has made application to have this property zoned 'C-C' for the sole purpose of developing a Restaurant and Professional-Administrative Office Building. ~iALTER GIPE, spealcin~ on behalf of the applicants stated that they would like to build a Professiorml Building conreining 8,000 to 10,000 square feet and that a preliminary plan would be submitted if this intent met with favorable conneat. Ha advised that they had space for 100 or more parking spaces which could be used by the Churches as well as the Restaurant and Professional Building, Ha further advised that one or more rooms had been pined in the restaurant for the convenience of the Saratoga Service Clubs, Cc~mnissioner Crisp suggested that this application be continued pending receipt of the preliminary plans referred to by Mr. Gipe. On the basis of this suggestion, Vice Chairman Johnson directed C-55 con- tinued until the meeting onM ay 13, 1963. The Chairman declared public hearings closed for the evening at 7:34 P. M, SUBDIVISIONS AND BUILDII'IG SIT~S A. SDR-384 - Fenton E. Silvey, Norton Road - BulldinE Site Approval - 1 Lot - Continued from,.Marc~ 25~ 1963 The Secretary read a letter from James KiLey, engineer, requesting a 30 day extension in connection with this application. Mr. Riley was present and presented a copy of the site development plan be was preparing. Ha explained that the extension had been requested to allow him adequate time to complete this plan. There was a motion by Commissioner Crisp, seconded by Comissioner Kellums that an extension of 30 days he granted in connection with SDR-384 on the basis of the site development plan sho~n by James Riley, er~ineer; motion carried unanimously. Vice Chairman Johnson then directed SDR-384 continued until the meeting on May 13, 1963. -3- Plannin~ Counnission Minutes - April 22~ 1963 - Continued III. B. .SDR-42.0 - Barbara 0. McKenzia, Big Basin Eqay - Building Site Approval - 1..L. ot .......... The applicant was present and expreSSed satisfaction with the proposed conditions of approval. Connnissioner Crisp moved, seconded by Co~missioner Kellum, that the ten- tative map for SDR-420 (Exhibit "A', filed April 12, 1963), Barbara 0. ~IcKeuzie, be approved subject to the conditions contained in the Building Site Connnittee Report of April 22, 1963; motion carried unanimously. IV. .DESION .RE...VIE~/ A. .A-55 - Saratoga Post Office, Saratoga Avenue - I-'reliminary Design Approval - Continued from April 8~ 1963 Commissioner Cooley stated that he would like to limit the discussion to tile existing site since the trade had not been l~orked out and might not be consumeted. He advised that it was the reconnnendation of both the Design Review Connnittee and the Staff that only 5 public stalls be required at this time and that a 15 minute parl~ing time limitation be posted for these 5 stalls. He observed that since 24 employees would be a minimum for a one-shift operation, it appeared that they would have to add at least 3 stalls to the employee parking sho~rn. He stated that it was the reconm~endation of the Design Revie~ Connnittee that a stall width of 8 feet be allowed for employee parking instead of the required 10 fee~. In answer to a question from Vice Chairman Johnson, the Secretary advised that if the 8 foot width parking spaces were allowed it would be an auto- matic variance, so no formal application would be necessary. VIRGIL CAMPBELL stated that he felt the proposed trade would create a much more desirable site for the Post Office so would be of mutual benefit to the parties involved. Connnissioner Cowlay stated that he felt there were two pertinent questions before the Carommission with regard to this matter and the Commission should come to an agreement on these and advise the Secretary. The two questions were: 1) ~/ould 5 public stalls be adequate? 2) lqould a stall width of 8 feet be satisfactory for employee parking? The Commission agreed on an affirmative answer for beth these questions. On the basis of a recounenda~ion from Commissioner Cooley, the Chairman directed A-55 continued until the meeting on Nay 13, 1963. Plannin~ Commission MinuSes ~ April 22~ 1963 - Continued IV, B. A-102 - Robert Neale~ Saratoga AvenUe - Final Design Approval - Antique Shop - Cqntinued from Ap~.il.~ 1963 Coumtssioner Cowlay advised that it was the recou~endation of the Design Review Committee that l) the Plannin~ Director be directed to request that the applicant submit a scale drawing of the site showing contours, alleys, driveways, parkinB areas and other pertinent information so that an intelligent decision could be made with regard to this matter and 2) the application be continued until the next regular meeting to allow the applicant adequate time to prepare the drawing. The Chait~nan, on the basis of this recommendation, directed A-102, Robert Neale, continued until the meeting on May 13, 1953. C. A-104 - Barbara G. McKen~ie, Big Basin Way - Preliminary Design Approval - Antique Shop .. The applicant was present to discuss this matter with the Commission. In answer to a question from Commissioner Cowlay, Mrs. HcKenzie stated that she had discussed with the owner of Saratoga Trunk the possibility of placin~ her parkin~ area contiguous to theirs in the hope of working out a circulation pnttern of benefit to both, but they were unwilling to cooperate. Commissioner Cooley moved, seconded by Cu,~isaloner Crisp, that A-104, Barbara G. McKenzie, Antique Shop on Big Basin Way, be Branted preliminary design approval subject to provision for 7 parkin~ spaces on the basis of the 1200 square foot gross sales area indicated on ~xhibit "A". motion carried unanimously. D. A-105 - Valley Methodist Church, Prospect Avenue - Preliminary Design Approval - Pre-S:hool guildin8 Connnissioner Cowlay advised that the Design Review Committee had reviewed the plans submitted in conuection with this application and had found that the parking stalls as indicated on the Master Plan did not comply with the required 10~ x 20'. The Secretary advised that the number of parking spaces indicated on the plan would be adequate for all the contemplated buildings. Commissioner Glenn stated that he felt a landscaped strip along Prospect Avenue would improve this development and felt it should be required. Con~issioner Crisp observed that St. Andtaws Episcopal Church had been required to install such planting. Planning Commissio..n Minutes - April 22~ 1963 - Continued IV, D, A-105 - V.alleylvlathpdis~ Church .~GH HARDIN, pastor, advised that since they had dedicated p~operty for ~he widening of Prospect Avenue only 2.6 acres of the original 3 itcres was left and the landscaped strips along the boundaries might create a hardship; Con~nissioner Cri~p advised that ~he applicant would have a right to request a Variance if such a hardship ~xisted. There was a motion by Commissioner Cowlay, seconded by Cor~aisstoner Glenn, that preliminary design approval be granted A-105, Valley Methodist Church Pre-School Building, subject to 1) parking stalls to be 10~ x 20' and 2) 5 foot landscaped strip to be provided on all boundaries of the property. Hotion carried unanimously. NEW BUSII~SS VIe OLD BUSINESS A, ~i~rary Report Cananissioner Glenn advised that the Library Report had been completed and mailed to the members of the Connniselon. Commissioner Norton moved, seconded by Commissioner Glenn, that the Library Report submitted by the General Plan euuait~ee be approved and transmitted to the City Council as the recommendation of the Planning Conmaission; motion carried unanimously. GEORG~ ~ARI~IER was present and presented copies of his comments with regard to the location of the library. Vice Chairman Johnson suggested that the Commission read this report and transmit any cowanents to the City Council. Con~nisstoner Crisp advised Mr. FarricE chat the Planning Director had stated that only 40 parking spaces could be provided on the site recom- mended by Nr. Fartier, and he did no~ feel this would be an adequate number considering the size of the anticipa~ed library. B, ~vision pf General Plan A list of General Plan revisions proposed for discussion vas submitted by the General Plan Committee. Commissioner Glenn suggested that this list be submitted to the City Council for any additions they might have, and that the Secretary be instructed to set a public hearing for such time as might be convenient to discuss these matters. Planning Connnisston Minutes - Ap.ril 22+ ~963 - Continued VI. B. _P-evisiou of General Pla~ After discussion, it was decided that. 1) the list would be submitted to the City Council for their review and 2) at the meetir~ on Nay 13, 1963, a date £or public hearing would be determined. vII. ,C0m~.UNICATIONS A, ~ri~ITTEN 1. ,SDR-351 - Kenneth I~a~akl~ qu.i.~o Road - Request for Extension The Secretary read a letter requesting an extension of six months in connection with 3DR-351, Kenneth Iwagaki. Con~nissioner Glenn moved, seconded by Co--,issioner Cowley, that an extension of six months be granted as requested in connection with SDR-351; motion carried unanimously. 2. SDR-352 - Thomas Dorsey, Saratoga-Los Gatos lload - Request for .Extension The Secretary read a letter requesting an extension of one year in connection with SDR-352, Thomas Dorsey. Conm~issioner Crisp moved, seconded by Counnissioner Glenn, that an extension of one year be granted in connection ~ith SDR-3521 motion carried unen~nously. B. ORAL MEETING ADJOU2/~ED AT 9:00 P. M. Respectfully submitted, .;~.'/~.;.' '~7. Stanley M. Wa~er, Seeretary v