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HomeMy WebLinkAbout04-25-1974 Library Commission Minutes LIBRARY COMMISSION MINUTES APRIL 25, 1975 I. ORGANIZATION A. ROLL CALL Present: Commissioners Campbell, Falltrick, Isaak, Miller, Moss, and Olsen. Absent: Commissioner Early Guests: Mr. Robert F. Beyer, City Manager, Ms. Pamela Hook, Regional Librarian and Miss Barbara Campbell, County Librarian. B. Minutes It was moved and seconded that the minutes of August 24, 1974 be approved as mailed. II. STATUS REPORT ON PROPOSED LIBRARY FACILITY The City Manager reviewed the process of library development to date. In a very general way he indicated some of the problems surrounding the purchase of the property for the library site but indicated that progress was being made concerning the land purchase decision. The time schedule for construction and completion of the library was discussed in some detail with the completion date for the library anticipated to be in February or March, 1977. He indicated that the County Librarian would be taking the schematic drawings as approved by the workshop on April 21 to the County Board Super- visors for approval and that he would be submitting the same information to the City Council for approval probably on May 7. There was further discussion on this matter however, no action was taken by the Commission. III. REPORT ON STRUCTURAL CONDITION OF V1LLAGE LIBRARY Mr. Beyer reported that earlier this year he had received a memor- andum from the County Librarian raising the question concerning earth- quake safety of the Village library facility. She indicated that the county architect's office had reviewed the matter and felt that it was necessary to have a structural engineer investigate the building in depth to determine what problems exist and the gravity of the situ- ation. They felt that there was in fact a problem and that it should be corrected. As a result of this information, the building official received three bids from structural engineers and the City Council approved the authorization to hire Kreegan and Di Angelo to inspect the building. As a result of the inspection, the engineers have recommended a number of steps to bring the building up to 1973 uniform building code standards. Their recommendation is now being ~eviewed by the building official and a recommendation will soon be made to the City Council concerning what work should be done to the building. The estimate for the work as recom- mended by the structural engineers is $40,000. Mr. Beyer indicated that this project would have to be budgeted in a capital improvement program for next year. The Commission took no action on this item. IV. REPORT FROM COUNTY LIBRARIAN Miss Barbara Campbell discussed the nonresident fee policy which is under consideration by the Library Commission. She reviewed the fact that the Board Supervisors had adopted a policy not to have a nonresident fee. However, there is a problem issue not only because of the budget crunch but because of changes that have taken place in the various libraries in the county. A new policy is now being considered which would provide for free reciprocating services for those libraries that would have a similar pro- gram with the county library system. At the present time this is generally the case throughout the county with the exception of Palo Alto and Los Gatos. Miss Campbell indicated that this policy change is now under con- sideration by the County Library Commission and she is hopeful that based on conversations with the Palo Alto librarian that they might enter into such a program. The other matter presented by the County Librarian pertained to the proposed 1975-76 fiscal year operating budget for the county library system. She indicated that the proposed budget at the present time was about $3,900,000 and still must be cut by some $400,000 to fit within their budget perameters. She indicated further that 43 percent of the income to the budget is from the unincorporated area from the county. Mgss ca~6eii:indicated {hat it's going to be very difficult to find where these cuts must be made and reviewed a potential program of cutting back operating hours of the libraries between June 15 and September 15. It would be proposed to cut the libraries by some 24 hours per month or six hours per week for this period Of time. She discussed with the board the alternatives now being considered for the Quito and Village libraries in Saratoga and indicated that she would be willing to discuss this further with the Commission prior to making a final decision on the hours for closure. She agreed to discuss this with the Commission at the next meeting. V. CONSIDERATION OF A REGULAR MEETING SCHEDULE FOR THE COMMISSION After some discussion, the Commission agreed that the Commission should try to meet regularly at least once a month. It was agreed that the fourth Wednesday would now become their regular meeting time. The meeting was adjourned at 9:15 p.m.