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HomeMy WebLinkAbout05-27-1977 Library Commission Minutes LIBRARY COMMISSION MINUTES May 25, 1977 I. ORGANIZATION A. ROLL CALL Present: Commissioners, Campbell, Earley, Falltrick, Miller, Moss Absent: Cormnissioners Isaak, Olsen Guests: Robert F. Beyer, City Manager Barbara Campbell, County Librarian Pamela Hook, Regional Librarian B. APPROVAL OF MINUTES - May 12, 1976 The minutes of the May 12, 1976 meeting were approved as submitted. II. STATUS REPORT ON NEW COMMUNITY LIBRARY The City Manager reported that construction was proceeding on the new community library facility and that two significant change orders had been approved by the City Council. The first reflected the quality of the redwood siding for the building, and the second was the approval of shake shingles for the roof. He further reported that the City had applied for and was granted a solar energy heating demonstration project with E.R.D.A. and that this would be constructed as a retrofit project once the library was completed. Doris Nichols reported that the County was getting ready to call for bids for the furniture, and reviewed the final furniture and fabrics to be used in the library. III. REPORT ON PROPOSED VILLAGE LIBRARY REFURBISHING The City Manager indicated that he was going to be proposing that funds be allocated for the refurbishing of the Village Branch Library facility once the new library is occupied. He was intending to re-budget approximately $25,000 for this work. He indicated that the Commission will be asked in the near future to review con- cepts for the refurbishing, once this had been developed with the library staff and City staff. IV. REPORT FROM COUNTY LIBRARIAN ON PROPOSED 77-78 COUNTY LIBRARY BUDGET Miss Barbara Campbell reported that the library budget was 15 percent higher, or $600,000 more than last year. She indicated that on Monday, july 11th, a suudy session with the County Library Commission on the proposed County Library Budget would be held at the Campbell Library, and urged all Library Commissioners to attend. She indicated that full-year costs of staffing the County Library facilities was reflected as a result of the library re-structuring study for employees. She indicated that two-thirds of the $600,000 increase is for personnel cost, with an increase of $20,000 for utilities. Miss Campbell reported onher concern about the circulation system (the Gaylord System in Saratoga, and the Recordak System being used in Campbell, Los Altos and Cupertino). She felt that the Gaylord System was actually an outdated system, but had an overall concern about the future of the circulation system throughout the County. She indicated that they are reviewing a computerized system for check-outs; however, no decision has been made on this at this time. V. REVIEW OF LIBRARY MEETING ROOM USE POLICY A proposed meeting room use policy was passed out and discussed with members of the Commission. Although no action was taken, it was asked that this matter be agendized for a future meeting for action by the Commission. It was also asked that future agenda items include gifts for the library and an exhibit policy. VI. DEDICATION COMMITTEE FOR THE LIBRARY The question was raised concerning the formation of a Dedication Committee for the Library Dedication. The City Manager indicated that he soon would be discussing this with the City Council, and would report back to the Commission on this item. V. OTHER ITEMS 1) Miss Campbell suggested that the Commission consider a possible Public Relations program for the Quito Library when it is closed. It was suggested that possibly the use of a book mark indicating the timing and the information would be possible prior to the time the move into the new library is made. It was asked that this item be agendized at a future Commission meeting. 2) Miss Campbell then reported on SB-792, the California Library Services Act, which would authorize the funding of: · Cooperative library systems, and · Inter-library Loan and Reference functions Based on the program and what has been ~erformed, it is estimated that the cost would be about 10,000~000 per year. VI. ADJOURNMENT There being no further items for discussion, it was moved by Commissioner Earley and seconded by Commissioner Falltrick the meeting be adjourned at 9:40 P.M. Robert F. ~yer~ Secretary I