HomeMy WebLinkAbout02-23-1994 Library Commission Minutes Saratoga Library Commission
Meeting
Saratoga Community Library
February 23, 1994
7:30 p.m.
Action Minutes
I. Call to Order
The meeting was called to order at 7:35 p.m.
II. Roll Cal~
Commissioners present: Ceppos, Grantham, Skow,
Towse
Commissioners absent: Martini, Peacock
Four Commission Applicants were present: Patti
Bush, Carol Gilbert, Sam Mitchell, Ed Sessler
III. Report on Posting of Commission Agenda
The agenda was posted on February 16, 1994
IV. Approval of Minutes of January 26. 1994. Mesting
The minutes were approved as submitted.
V. Old Business
A. Founda~iQn
Chair Sally Towse reported that the planning
committee of the Foundation is continuing to
work on bylaws and board development.
New Business
A. Discussion of Library Service Models and Cost
Matri,~
Deputy County Librarian Janice Yee distributed
proposed schedules, job descriptions,
preliminary salary classification estimates for
1996/97, the current salary schedule, and
models of library service for discussion. She
stated that they do not yet know the level of
revenues, and the projections assume that the
formula distribution remains the same as
currently. The models of service level do not
include the Sunday hours which are paid for
from city and county general funds, except for
the one for 34 hours. Community Librarian
Dolly Barnes~ Chair Sally Towse and
Commissioner Jack Grantham reviewed the
models for service which they had developed.
The models are:
1. 36 hours per week
2. 40 hours per week
3. 46 hours per week
4. 61 hours per week
5. 34 hours per week
36 hours is the current level of service, and
34 hours is the level at which the library
would operate if nothing is done to supplement
funding. 40 hours of service would require a
$25 per parcel supplement, 46 hDurs
'approximately $35 per parcel, and approximately
$67 per parcel for 61 hours.
After discussion, the Commission passed a
motion with the following recommendation to the
City Manager and the City Council: The model
with 61 open hours per week is the ideal level
of service, and the minimum level which should
be considered is 46 open hours per week.
Staff Carolyn King will transmit this
recommendation and the backup material to City
Manager Harry Peacock, withthe suggestion that
he attend the Commission's March 23 meeting if
he has questions.
B. Follow-up to January 31 Meeting with Los
Altos and~upertino library commissions
Chair Towse reported that the .Commissions
decided that there should be a meeting of all
the Library Commissions within the County
service area to discuss the proposed ~/~
assessment. They also ag~cc~ that thcrc %~-~o
need f-r & Ph&sc II audit. 7-~ ~,~p ~f~~
C. CQSt Qf sunday Hour~
community Librarian Barnes advised the
Commission of the estimated cost of Sunday
services for 94/95. Based on the school year
calendar, at the same staffing level, and with
some cost of living adjustment, the share for
Saratoga (28 weeks) would be approximately
$21,200.
D. Input to City Council 94/95 Budget Review
The Chair will send a memo to Council asking
that the approved amount remain in the 94/95
budget for Sunday hours, and reminding the
Council of their commitment to maintaining the
current level of funding for Sunday hours.
E. ~elebrate Saratoga Barbecue
Chair Towse informed the Commission of the
tentative Celebrate Saratoga schedule for next
fall. The date of the barbecue will be October
9 following the parade. They will start
gearing up in June.
F. Election of Officers for 1994
This item was tabled until the April meeting.
VII. Reports
J~nice ¥ee, County Librarian
Deputy County Librarian Yee distributed a new
fact sheet for the County Library system, and
gave an update on the status on grants which
the library system has obtained, and the task
force working on the benefit assessment
proposal.
Dolly Barnes, Community Librarian
Community Librarian Barnes reported on the
activities of the library volunteers.
CarQlyn King, City Staff Representative
No report.
S~11y Towse, Chair
No report.
VIII. co mmunic~ions from City Council
None
IX. Oral a~ Written ~ommunica~ions
None
X. Adjour~en~
The meeting was adjourned at 9:00 p.m.
Prepared By:
Car61yn King /
Assistant to the City Manager