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Home My WebLink About02-26-1997 Library Commission Minutes Saratoga Library Commission Meeting Saratoga Community Library February 26, 1997 7:30 p.m. Action Minutes t. Order The meeting was called to order at 7:35 p.m. I[ ................................Roll Call Commissioners Present: Foscato, Manzo, Sessier, Towse Commissioner Absent: Ceppos, Grantham, McLaughlin Others Present: Dolly Barnes, Susan Fuller, irene Jacobs ~:l. Rep.9.r %. Dn. ~P.~.~.i ng_9_t .~ Qmmi.%~s..%.gn.Ag.end a. Pursuant to Government Code 54954.2, the agenda was properly posted on February 21, 1997. Commissioner Sessler made a motion to approve the minutes ()~, t~e Janua. ry 22, 1997 meeting. Commissioner Towse seconded ~he motion and the motion carried. (4/0) V. Old ..~_Business a. _L. j ~_~..a..r.~. _. v..i.~i_~.s: Marcia Manzo, Chair of Uhe Library Commission requested that all Commissioners forward their comments regarding the various library tours to Commissioner Grantham who would De compiling the information ~n some reportable forma~. VI ...................................................................ew Business a. ,L.iQr,,a.r..y._....ExD_a_.n_si.g.O__,~P.r..o.,c,e..~s;, Marcia Manzo handed out ~o Commissioners a draft packet ~nat would De delivered to the city Council at their next Council meeting. The packet include a Library expansion timetable, a list of the agencies and individuals who would comprise t~]e library expansion committee, a revised copy of the Request For Proposal (RFP), a list of architects who would receive t~e RFP and a cover letter from Marcia on behalf of the Commission explaining %l~e status of the library expansion efforts. Commissioner Towse made a motion to accept the preliminary library expansion timetable with corrections. Commissioner Sessler seconded the motion and the motion carried. (4/0) After discussion revolving around the proposed Library Expansion Committee Commissioner Foscato made a motion to accept the proposed list with the changes that ~ad been recommended during the discussion. Commissioner Sessier seconded the motion and the motion carried. (4/0) Commissioner Sessler made a motion to approve the revised version of the RFP with the recommended changes. Commissioner Foscato seconded the motion and the motion carried. (4/0) Commissioners recommended that the cover memo to the Council should spell out that the recommendation from the Library Commission is to hire only one architect hired for the entire project. Also, it was decided that the memo should also indicate that the city would be the hiring authorit'? of the architect. The issue of the campaign coordinator would be (~iscussed in further detail at the March meeting and in preparation for that, staff was requested to provide Commissioners with a list of past library commissioners as a brainstorming tool in the March packet. Arrangements were made and there was discussion regarding The upcoming visits to the Pleasanton and Danville librriries on March 1, 1997. t~.u~.%.n ~}D~iler, ..CQu..n~y.~L..~.rar.~..an.' Ms. Fuller snared with the Commission the various activities being proposed to the county regarding new locations in addition to relocations to library branches. The cities of Gitroy and Morgan Hill are ~]lso planning expansions to their libraries and Cupertino is looking into the possibility. .[.)Qli. y..Ba.r.n.~s., .~.Q~.~in..i__.t.~.~.~Dr.a_rla.~.n: Ms. Barnes reported that the long awaited improvements to the bookdrop had been completed. The library also has new terminals for patron use. She reported that the circulation for January had been Yl,500 with the next closest recorded high having been 64,000. ~l.~_r_c; %.a _~_a..n. ~ 9.,. G ha_~Lm.~_. Z U_e_ ._L_~h~ ~aLr~. q p.mm i ~.S 'i,.O U Marcia Manzo reported that she had received an applicat.lon from the Rotary Club to request that a digital communicator t>e added to the library's sprinkler system that would allow for the Fire Station to be automatica~.ly notified should the system be activated. ;t~.E,e..,~.n.e l~.~.~.-.J~.a.g~9..D...s=...~C~..~.~..S.~t.a...f~..~R9~R.re.se~nt.a~iv..e~.:Staff member Jacobs gave the Commission an update on issues relating to the city's budget and pending reorganization. (2.a~.~.hy..~f.~}.~.~.sL.~a.%Q~.~}~r~.ie.nds~.~t.~.h..~..~.h~?..~a..r.~: Commissioner Foscato reported that ~he Book-Go-Round made a $6,000 profit in January. She also reported that it was a growing perception from the Friends of the LiOrary that they snoula nave some o~ the additional space from the library expansion reserved for the Friends of the LiDrary and their fundraising efforts. $_.a.~.%~.~'.!]Q~w.~.~_L"_l~Q~a__r.y,.f~_o~uo~O_agj~Q~: Commissioner Towse reported t~at tRe Foundation ha~ a feature article in the latest Friends of tRe Library Newsletter. V 121. Q r_a ii._..an, d_Wr i.tt.e n__CQmmun i c at iQ D s: None Commissioner Foscato made a motion to adjourn the meeting and Commissioner Towse seconded the motion. ]'he motion carried and the meeting was adjourned a~ 8:59 p.m. (4/0) Prepared By: