HomeMy WebLinkAbout03-26-1997 Library Commission Minutes \ Saratoga Library Commission Meeting
Saratoga Community Library
March 26, L997
7:30 p.m.
Action Minutes
I. Call to Order
The meeting was called to order at 7:32 p.m.
II. Roll Call
Commissioners Present: Ceppos, Foscato, Grantham, Manzo,
McLaughlin, Towse
Commissioner Absent: Sessler
Others Present: Dolly Barnes, Susan Fuller, Irene Jacobs,
Bryan Godbe
III. Report on Posting of Commission Agenda
Pursuant to Government Code 54954.2, the agenda was properly
posted on March 21, 1997.
IV. Approval of Minutes of February 26. 1997 Meeting
Commissioner Foscato made a motion to approve the minutes of
the February 26, 1997 meeting. Commissioner Towse seconded
the motion and the motion carried. (6/0)
Commissioner Ceppos made a motion to move the items listed
under New Business to the top of the agenda so that Bryan
Godbe, who was listed as a New Business item, would not have
to wait in order to address the Commission. Commissioner
Foscato seconded the motion and the motion carried.(6/0)
VI. New Business
a. Presentation by Bryan Godbe: Bryan Godbe, who had been a
major player in the Measure A Campaign, spoke to the
commission about polling and library measures. Mr. Godbe
passed out materials related to planning a library expansion
but the majority of his presentation focused on polling.
b. Recognition letters: Commissioner Towse made a motion to
send letters of recognition and appreciation to 1) Richard
Dyer's widow in his memory and to 2) Bobby Peacock for her
years of service on the Commission and as a library volunteer.
Commissioner Ceppos seconded the motion and the motion
carried. (6/0)
V. Old Business
a. Library Visits:Dave Mclaughlin shared his ideas (along with
a written summary) about his visits to the libraries of
Clayton and Vacaville.
Marcia Manzo, Chair of the Library Commission, again requested
that all Commissioners forward their comments regarding the
various library tours to Commissioner Grantham who would be
compiling everyone's comments.
a. Library Expansion Process: Staff member Jacobs reported to
the Commission that the City Council had approved the library
expansion process that had been proposed by the Library
Commission at the City Council's March 19, 1997 meeting.
Since the expansion process had been approved by the Council,
staff member Jacobs would proceed with the RFP process.
There was discussion about the possibility of the architect
conducting the proposed focus groups after the architect had
been selected and before the preliminary drawings had been
completed. The Commission agreed that the architect should be
hired to conduct the Focus Groups; wait for the results of the
polling, should one be conducted, and then proceed with the
preliminary drawings.
Commissioner Mclaughlin made a motion that he be selected to
speak to the Friends of the Library and request that they fund
the polling research that would be conducted for the sake of
the expansion. Commissioner Towse seconded the motion and the
motion carried. (6/0)
Marcia Manzo, Commission Chair, asked Commissioners to
continue brainstorming regarding who would be an appropriate
Campaign Chair for the Library expansion.
VII.Reports
Susan Fuller, County Librarian: Ms. Fuller shared with the
Commission some issues that the County was dealing with in
regards to Internet Access in the south county. She also
reminded the Commission that the Peninsula Library System and
South Bay Cooperative Library System would hold their annual
breakfast for local governments officials and community
leaders on Saturday 4/19/97 in Menlo Park.
DolLy Barnes, Community Librarian: Ms. Barnes reported that
the Saratoga Chamber of Commerce was regularly holding its
board meetings in the Library Community Room.
Marcia Manzo. Chair of the Library Commission
Marcia Manzo reported that she had submitted the application
from the Rotary Club to request that a digital communicator be
added to the library's sprinkler system that would allow for
the Fire Station to be automatically notified should the
system be activated. She has not yet received a response from
the Rotary Club.
Irene M~ Jacobs, City Staff Representative:Staff member Jacobs
gave the Commission an update on issues relating to the city's
budget and pending reorganization.
Cathy Foscato, Friends of the Library: Commissioner Foscato
reported that the Friends of the Library would hold their
semi-annual Book Auction from April 9-13 in the Library
Community Room. The Friends have received a great collection
of donated books and are expecting this auction to be very
successful.
Sally Towse, Library Foundation: none
VIII.Oral and Written Communications: The chair shared with the
Commission that a resident had asked what entity was
responsible for setting the rates for the Community Room and
how the collected fees are spent.
IX. Adjournment
Commissioner Grantham made a motion to adjourn the meeting
and Commissioner McLaughlin seconded the motion. The motion
carried and the meeting was adjourned at 9:38 p.m. (6/0)
Prepared By:
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' "r ne M. Jacob I.
St~ff Representative