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HomeMy WebLinkAbout04-24-1996 Library Commission Minutes Saratoga Library Commission Meeting City of Saratoga April 24, 1996 7:30 p.m. Action Minutes I. call to order The meeting was called to order at 7:30 p.m. II. Roll Call Commissioners Present: Grantham, Manzo, McLaughlin, Sessler, Foscato, Ceppos Conissioners Absent: Towse Others Present: Dolly Barnes, Susan Fuller, Irene Jacobs III. Report on Postingof Commission Agenda Pursuant to Government Code 54954.2, the agenda was properly posted on April 19, 1996. IV. Approval of Minutes o~ ~rch 20, 1996 Meeting commissioner sessler made a motion to approve the minutes with the listed corrections: (Commissioner Ceppos was listed as being both present and absent at the same meeting~ Mentioned in Section V (Bookdrop) Dolly Barnes had offered the alternative idea for the bookdrop rather than Susan Fuller~ In Section V (Work Session) the Library Commission decided to hold the work session at the Community Library rather than the Administrative offices at City Hall~ Under the reports section, Susan Fuller commented on Measure A rather than Measure G;) Commissioner McLaughlin seconded the motion. The motion carried. V. Old Business A. N~e~s Assessment: Library Commission Chair, Marcia Manzo informed the Commission that the Library Foundation would be hosting a reception for various Saratoga residents who might be interested in the future of the library and assisting with its potential expansion. In light of the scheduled function, the commission discussed their desire to complete the revision to the assessment in order to provide those in attendance with a document that would reflect the current needs of the library. In addition to the revised report, an executive summary would be appropriate for those individuals who were being introduced to the needs of the library for the first time. The Commission discussed various options and decided that commissioners should review the Needs Assessment on their own and then the document's revision would be revisited at the June 1st work session. Susan Fuller was asked to look into the possibility of the assessment being on a disk in order to provide a more speedy revision. B. BO@kdrop Alternative Status: Susan Fuller reported that there was nothing new to report. The issue would most likely not be addressed until next year's budget cycle. Commissioner McLaughlin requested that the Commissioner received some type of feedback before the June Work Session since it would be an item of discussion and the Commission would need to know whether or not it was at lease going to be considered. Susan Fuller agreed to attempt to offer some response before the June 1st meeting. C. Work Session: Irene Jacobs reported to the Commission that as requested, she had discussed the possibility of holding the work session at Commissioner McLaughlin's home in June with the Deputy City Clerk. Betsy Cory had said that the proposed location would not be in violation of the Brown Act as long as it was in Saratoga and the meeting would be open to members of the public if they chose to attend. The Commission decided to continue with their tentative plans and therefore, Commissioner McLaughlin made a motion to hold the meeting from 1:00-5:00 p.m. on June 1, 1996 in the Community Room at the Saratoga Library. Commissioner Sessler seconded the motion; the motion passed. The Commission discussed the fact that this work session would most likely be the first of several meetings in light of the full agenda that had been decided upon at last month's meeting. Commissioner Grantham proposed that the Commission distribute "homework assignments" so that the Commission would be more prepared to discuss the assessment when it met on June 1st. It was decided that Marcia Manzo would first meet with Dolly Barnes and then contact each Commissioner and give them their "assignments" in order to prepare for the meeting. VI. New Business A. Fourth of July City Celebration: commissioner Manzo reported that the city would be hosting a fourth of July Community Picnic at Montalvo to highlight the City's forty year anniversary. The Friends of the Library would be participating by selling some type of refreshment that had not yet been decided. VII. Reports Susan Fuller, Qounty Librarian Susan Fuller reported that the proposed fee revisions that were discussed at the last Citizen's Advisory Committee meeting had been approved by the board. The fees that are charged for additional services will now be reviewed on an annual basis. The Saratoga Library Commission had not agreed with the recommendations for they felt that the fees were justified. She announced that the next JPA meeting would be held at the Quinlan Center and the focus of the meeting would mainly be on two issues; a) modifications to the appeals board b) taking an initial look at the budget and the direction in which the County was headed in relations to the budget. Dolly Barnes~ CQmmunityLi~r~rian Dolly Barns' report focused on her response to the Commentary that had been printed in the April 17th issue of the Saratoga News. The commentary expressed concern that the library was overrun by youth from the surrounding schools and who were not making use of the library as was originally intended. The Commission discussed the issue and how this could affect the future expansion plans of the library. Dolly Barnes also reported to the Commission that the library had had a break-in the prior weekend. A window had been broken in order to enter the building and a "self check" computer had been taken. There had also been some minor vandalism to the library. Irene Jacobs~ Staff tO the CQmmissi0n Irene Jacobs reported that she was in contact with the City of Temecula who had written to the City Council in December requesting support to regain State funding that has been withdrawn for Community Libraries. The consensus of the Commission was to support the city of Temecula's efforts by writing a letter of support on behalf of the City of Saratoga. Miss Jacobs said that she would follow through with the request. Ms. Jacobs also shared the City Council's concern that the Library Commission was discussing Library Foundation business at Commission meetings. Ms. Jacobs accepted full responsibility for misleading the actions of the Library Commission by listing Foundation activities as agenda items when the Commission was merely receiving updates on the progress of the Foundation just as they receive updates to the activities of the Friends of the Library. It was decided that the Library Foundation and the Friends of the Library would be listed under the Reports section of the Library Commission's agendas. Marcia Manzo~ Chair Commissioner Manzo shared that she had attended the Peninsula Library System Breakfast. One of the subjects highlighted by the speaker focused on libraries serving as a link to individuals of different cultures as a means of learning the English language and culture. VIII.Oral and Written Communications None. IX. Adjournment Commissioner Sessler made a motion to adjourn the meeting and Commissioner Ceppos seconded the motion. The motion carried and the meeting was adjourned at 8:35 p.m. Prepared By: A~m~neiMtrJ~C°e~Analyst