HomeMy WebLinkAbout04-24-1996 Library Commission Minutes Saratoga Library Commission Meeting
City of Saratoga
April 24, 1996
7:30 p.m.
Action Minutes
I. call to order
The meeting was called to order at 7:30 p.m.
II. Roll Call
Commissioners Present: Grantham, Manzo, McLaughlin, Sessler,
Foscato, Ceppos
Conissioners Absent: Towse
Others Present: Dolly Barnes, Susan Fuller, Irene Jacobs
III. Report on Postingof Commission Agenda
Pursuant to Government Code 54954.2, the agenda was properly
posted on April 19, 1996.
IV. Approval of Minutes o~ ~rch 20, 1996 Meeting
commissioner sessler made a motion to approve the minutes with
the listed corrections: (Commissioner Ceppos was listed as
being both present and absent at the same meeting~ Mentioned
in Section V (Bookdrop) Dolly Barnes had offered the
alternative idea for the bookdrop rather than Susan Fuller~ In
Section V (Work Session) the Library Commission decided to
hold the work session at the Community Library rather than the
Administrative offices at City Hall~ Under the reports
section, Susan Fuller commented on Measure A rather than
Measure G;) Commissioner McLaughlin seconded the motion. The
motion carried.
V. Old Business
A. N~e~s Assessment: Library Commission Chair, Marcia Manzo
informed the Commission that the Library Foundation would be
hosting a reception for various Saratoga residents who might
be interested in the future of the library and assisting with
its potential expansion. In light of the scheduled function,
the commission discussed their desire to complete the revision
to the assessment in order to provide those in attendance with
a document that would reflect the current needs of the
library. In addition to the revised report, an executive
summary would be appropriate for those individuals who were
being introduced to the needs of the library for the first
time.
The Commission discussed various options and decided that
commissioners should review the Needs Assessment on their own
and then the document's revision would be revisited at the
June 1st work session. Susan Fuller was asked to look into
the possibility of the assessment being on a disk in order to
provide a more speedy revision.
B. BO@kdrop Alternative Status: Susan Fuller reported that
there was nothing new to report. The issue would most likely
not be addressed until next year's budget cycle. Commissioner
McLaughlin requested that the Commissioner received some type
of feedback before the June Work Session since it would be an
item of discussion and the Commission would need to know
whether or not it was at lease going to be considered. Susan
Fuller agreed to attempt to offer some response before the
June 1st meeting.
C. Work Session: Irene Jacobs reported to the Commission that
as requested, she had discussed the possibility of holding the
work session at Commissioner McLaughlin's home in June with
the Deputy City Clerk. Betsy Cory had said that the proposed
location would not be in violation of the Brown Act as long as
it was in Saratoga and the meeting would be open to members of
the public if they chose to attend.
The Commission decided to continue with their tentative plans
and therefore, Commissioner McLaughlin made a motion to hold
the meeting from 1:00-5:00 p.m. on June 1, 1996 in the
Community Room at the Saratoga Library. Commissioner Sessler
seconded the motion; the motion passed.
The Commission discussed the fact that this work session would
most likely be the first of several meetings in light of the
full agenda that had been decided upon at last month's
meeting. Commissioner Grantham proposed that the Commission
distribute "homework assignments" so that the Commission would
be more prepared to discuss the assessment when it met on June
1st.
It was decided that Marcia Manzo would first meet with Dolly
Barnes and then contact each Commissioner and give them their
"assignments" in order to prepare for the meeting.
VI. New Business
A. Fourth of July City Celebration: commissioner Manzo
reported that the city would be hosting a fourth of July
Community Picnic at Montalvo to highlight the City's forty
year anniversary. The Friends of the Library would be
participating by selling some type of refreshment that had not
yet been decided.
VII. Reports
Susan Fuller, Qounty Librarian
Susan Fuller reported that the proposed fee revisions that
were discussed at the last Citizen's Advisory Committee
meeting had been approved by the board. The fees that are
charged for additional services will now be reviewed on an
annual basis. The Saratoga Library Commission had not agreed
with the recommendations for they felt that the fees were
justified.
She announced that the next JPA meeting would be held at the
Quinlan Center and the focus of the meeting would mainly be on
two issues; a) modifications to the appeals board b) taking an
initial look at the budget and the direction in which the
County was headed in relations to the budget.
Dolly Barnes~ CQmmunityLi~r~rian
Dolly Barns' report focused on her response to the Commentary
that had been printed in the April 17th issue of the Saratoga
News. The commentary expressed concern that the library was
overrun by youth from the surrounding schools and who were not
making use of the library as was originally intended. The
Commission discussed the issue and how this could affect the
future expansion plans of the library.
Dolly Barnes also reported to the Commission that the library
had had a break-in the prior weekend. A window had been
broken in order to enter the building and a "self check"
computer had been taken. There had also been some minor
vandalism to the library.
Irene Jacobs~ Staff tO the CQmmissi0n
Irene Jacobs reported that she was in contact with the City of
Temecula who had written to the City Council in December
requesting support to regain State funding that has been
withdrawn for Community Libraries. The consensus of the
Commission was to support the city of Temecula's efforts by
writing a letter of support on behalf of the City of Saratoga.
Miss Jacobs said that she would follow through with the
request.
Ms. Jacobs also shared the City Council's concern that the
Library Commission was discussing Library Foundation business
at Commission meetings. Ms. Jacobs accepted full
responsibility for misleading the actions of the Library
Commission by listing Foundation activities as agenda items
when the Commission was merely receiving updates on the
progress of the Foundation just as they receive updates to the
activities of the Friends of the Library. It was decided that
the Library Foundation and the Friends of the Library would be
listed under the Reports section of the Library Commission's
agendas.
Marcia Manzo~ Chair
Commissioner Manzo shared that she had attended the Peninsula
Library System Breakfast. One of the subjects highlighted by
the speaker focused on libraries serving as a link to
individuals of different cultures as a means of learning the
English language and culture.
VIII.Oral and Written Communications
None.
IX. Adjournment
Commissioner Sessler made a motion to adjourn the meeting and
Commissioner Ceppos seconded the motion. The motion carried
and the meeting was adjourned at 8:35 p.m.
Prepared By:
A~m~neiMtrJ~C°e~Analyst