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HomeMy WebLinkAbout05-22-1996 Library Commission Minutes SARATOGA LIBRARY COMMISSION MEETING Saratoga Community M%rary May22,1996 ?:30 p~. Minut~ I. Call to Order: The meeting was called to orderby Marcia Manzo, LibraryCommission Chair, at 7:35 p.ITI, II. Roll Call: Prosrot: Ceppos, Foscato, Grantham, Manzo, Sesster, Towse Absm~t: McLaughlin (notified absence) Pmsm~. Dolly Barnes, Susan Fuller, Irene M. Jacobs IJL Re?rt on Posting of the Commi .ssion Agenda: Persuant to Government Code 549542, the agenda was properly posted on May 17, 1996. IV. Minutes of April 24,1996: Commissioner Towse made a motion to approve the minutes with the listed corseelton. Commissioner Grantham seconded the motion and the motion was Fassed. The correction is to read as f~llows under .,qection V, Old Business: "Commissioner McLaughlin requested that the Commission receive some type of feedback before the June work session since it would be an item of discussion and the Comrr~ission would need to know whether or not it was at least going to be considered." V. Olct l~usiness: lqeeds Ames~am~t: Commissioner Manzo, Chair of the Library Commission had calk;d members and had r~uested that they review the document before the Regular Meeting so lhat it could be discussed. Commissioners shared their concern as to whether it was many necessarf and appr~riate to updale the Needs Assessment document that had been compiled y~a~s before. It was the conserius of the Commission that the document needed to be updated since many of the statistics listed were no longer accurate and technolo~ was not even addressed in the document. It was suggested that an appendix be added to the original document and to keep the ori.~,~al document in tact. A summary would also need to be attached to the front of the original Needs Assessment since 1he most redpients of the document would mat likely not read the lengthy document h-ore cover to cover. It was decided that Susan Fuller and Doll)- Barnes would provide the Library Earnmilan with a &n~t of t~ ~pl~ndlx ~ tl~rQ would ~ e~mething to ;t~rt with ~or the Iune I work session. ~ommissionem were to submit any ideas or sug~stions for the appendix draft to Dolly Barnes or Susan Fuller. Work Session Agenda: The Commission set aside some time during their regular meeting to decide on the specifics that would be discussed at the work session. Marcia Manzo, Chair to the Library Commission, shared with her fellow Commissioners some ideas that she had listed as Possible items of discussion for the work session. The following items would be placed on the June 1 work session agenda: 1) Needs Assessment: the original document would be reviewed and the appendix and summary would be discussed 2) Role of the Commission: the Commission would expolore its role in the expansion plan for the Library 3) Develop a timehame for the expansion plan 4) Update the Vision 2020: This timetable was developed last year by the Commission for the library hi,dighting the different issues that should potentially be addressed from now untilthe year 2020. In addition to the listed agenda items, Funding and Ideas from the tour of the Los Altos L~rary would also be included as items on the agenda since they had been tabled from a previous meeting until the June 1 work session. It was suggested by Susan Fuller that the Commission meet with Flar~ Peacock, City Manager, to discuss the different options for the h'brary expansion and the role of the Library Commission in such an endeavor. VI. New Business: Sally Towse reported to the Commmi~ion that she had manged to have some lar~ rocks that were being removed from the orchard set aside for the library. If it is possu'ble, the laz~ stones will be arranged around the Library sign on Saratoga Avenu- e to try and make it more attractive. Staff member Jacobs will check with the city to see if any permits are required to do so. There were some conflicts with the time and date of the regular June meeting so Ccmm0im~m~~ made a momm to ~Jcbedu]e the zesular z=eetinstoe W~, June 12 at 7'30 atlhe C,=mmanityi-ffmLty. ~Towse semnded mot mdt mot . VII. Re~rts: a. Gus~ Full~, C. ounty~ Ms. Fuller reported to the Commission that the next JPA meeting will be held on the 25th. She also reported that the board recently reviewed certain sections of the budget and where it was going. At their last meettng~ the board had approved a ~ assessment incx~ase which will result in an $97,000 ir~crease in revenues. b. Do~Bames, Co~munity~- Ms. Barnes reported that there had been an increase in the salary fund so the h~ry would be hiring a new staff member. She also reported that you can now stop and rest at the Saratoga Library when you are cruising the Internet because the Santa Clara County Library now has its own Web Page ~ttp://www-lib. co. santa-da.~. ca.us). You willbe able to bring up each branch including the .~atoga library via this address. There was extensive discussion regarding the recent attenlion that had been given to the noise level in the l~r~, Dolly Barnes said that her staff was making an effort to keep the noise level down although there was not too much that could be done given certain situations such as unsupervised children and limited h%rary space. There was some concern on the part of some Commissioners that residents would question the need ~r a library expansion if there was concern as to how the library was currently 5eing managed. This isssue would be further discussed at the June I work session. c. ~ lae~s, City$~ef~tat~- No Report d. Malx~ M~, Cha~- No Report e. Cathy Fo~ato, F~ af ~me ~-Commissioner Foscato reported that the Friends of the Library had done very well at lheir most recent booksale. The Friends raised over $1,000 in paperback sales and $'5,000 in the auction alone. In addition, there has been a recent increase in the numbers ofbooks donated to the Book-GO- Round. It was reported that the Friends of the Library will be sellingbottled water and ice tea at the Fourth of July Celebration. If anyone was interested in volunteering their time on that day, it would be gr~tly appreciated. f. SalITT~, l~Fo~tiaa- Commissioner Towse reported that on September 6th the Foundation would be hosting a reception. The Foundation will be inviting those Saratoga residents whom the Foundation feels would be interested in supporting "the cause" either financially or by serving on the board of directors. VIII. Oral and Written Communications: l~ortO There was a motion made by Commissioner Tows, to adjourn the meeting:. Commissioner Foscato second~ the motion and the motion was ~b-sed. T~e meetino was adtoumed at 8.47 pxa.