HomeMy WebLinkAbout08-04-1997 Park and Recreation Commission Minutes MINUTES
SARATOGA PARKS AND RECREATION COMMISSION
DATE/TIME: Monday, August 4, 1997, 7:34 p.m.
LOCATION: EOC Conference Room- City Manager's Office
13777Fruitvale Avenue, Saratoga, California
TYPE: Regular Meeting
I. ORGANIZATION
A) ROLL CALL Present: Crotty, Olsen, Swan, Weiner, Whitney
Late:
Absent: Blomquist, Clabeaux, Pisani
Staff.' Reeve
B) REPORTING OF POSTING THE AGENDA
Staff Paula Reeve reported that pursuant to Government Code 54954.2 the agenda
for this meeting was posted on the City Hall Kiosk on August 1, 1997.
C) APPROVAL OF MINUTES OF JULY 22, 1997
1. The minutes of the Regular Meeting were approved as submitted.
Olsen/Swan $/0
2. The minutes of the July 22, 1997, Joint Meeting with the City Council
were discussed. The Commissioners expressed concern that Section 4(B)
of the minutes summarizing the discussion of the proposed use of Park
Development funds for the pool project at Saratoga High School did not
reflect the conversation which took place.
Staff will report back to the Commission with a clarification from Deputy
City Clerk Betsy Cory.
II. WRITTEN COMMUNICATIONS
A) A discussion took place regarding a memo from Staff Paula Reeve regarding
proposed schedule for proceeding with Park Development Fund Priority List. The
Commission acknowledged City Council's approval of priorities in the order of:
1) Playfield Improvements at Existing School Sites, 2) Wildwood Park
Restrooms, 3) Heritage Orchard Improvements, 4) Warner Hutton House
Improvements, 5) Kevin Moran Park, and Gardiner Park Play Areas, 6) Trail
Improvements, 7) Community Center Facility Renovation.
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Minutes - Parks and Recreation - 8/4/97
IIl. OLD BUSINESS
A) Park Development Fund Priority List items were discussed regarding actions to be
taken. An action plan with an overall timeline is to be developed by Staff.
B) Commissioners agreed that simultaneous project work should begin as soon as
possible on Wildwood Park Restrooms, Heritage Orchard Improvements and
Warren Hutton House Improvements. Staff will check on the status of plans
for all of these projects, meet with interested parties and report back to the
Commission.
C) Playfield improvements will require contract negotiations for maintenance/use
agreements with the schools and sports groups. Staff will review agreements
from Cupertino and Sunnyvale to determine if the documents can be used to
draft Saratoga's contracts.
D) Public hearings are needed regarding playground equipment and renovation of
play' areas at Kevin Moran Park and Gardiner Park. Staff will advise the
Commission as to the process for scheduling and proceeding with public
hearings to be held as early as October 1997.
IV. NEW BUSINESS
A) Staff Paula Reeve reported that she spoke to code and law enforcement officials
regarding incidents involving drinking alcohol in E1 Quito Park. The park is
currently monitored by the Shedifs Department, and no substantiated incidents
have recently occurred..
Commissioners will spot check El Quito Park to veri~' that issues regarding
alcohol, litter and parking are under control.
B) A discussion took place concerning the meeting attendance policy for
Commissioners. Chair Kay Whitney acknowledged the necessity for a quorum
at each meeting, and requested that Commissioners notify either the Chair or
staff in the event of a planned absence.
C) Commissioner Crotty expressed her willingness and desire to remain on the
Commission and her~eoneem ~ ,~)L.¢ c.::;~f~ -
The Commission supports that the two term limit be lifted, that Commissioner
Crotty may reapply and that she be allowed to continue as Commissioner for a
third term. Olsen/Swan 5/0
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Minutes - Parks and Recreation - 8/4/97
V. COMMISSIONER AND STAFF REPORTS
A) COMMISSIONER REPORTS
1. Commissioner Weiner reported that the Friends of Warner Hutton House
is now a legat entity, non-profit foundation, which is formulating its
mission and charter. The City of Saratoga will continue to maintain the
project for improvements of the Warner Hutton House.
2. Commissioner Crotty reported that the Coastal Cleanup Day on
September 20th still needs a volunteer site coordinator, and that the
position will need a Commissioner replacement when she leaves the
Commission.
3. Commissioner Swan expressed concern regarding the potential loss of
rental income resulting from the proposed use of a Community Center
room for Council and Planning Commission Meetings on Wednesday
evenings. Staff will research this issue and report back to the
Commission.
4. Commissioner Whitney announced that the next regular meeting vv511
take place on Monday, September 8, 1997, following the Labor Day
Holiday.
B) COUNCIL MEETING REPORT FROM PREVIOUS MONTH
(none)
C) RECREATION DEPARTMENT STATUS REPORT
(none)
D) PARK MAINTENANCE DIVISION UPDATE
Staff Paula Reeve reported that planks are currently being replaced on the
walkover bridge at Wildwood Park.
ADJOURNED 9:10 P.M. Olsen/Weiner 5/0
Submitted by: Approved by:
Susan Friend Paula Reeve
Minutes Clerk Staff
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