HomeMy WebLinkAbout08-27-1997 Park and Recreation Commission Minutes Saratoga Library Commission Meeting
Saratoga Community Library
August 27, 1997
7:30 p.m.
Action Minutes
I. Call to Order
The meeting was called to order at 7:34 p.m.
II. Roll Call
Commissioners Present: Grantham, Manzo, McLaughlin, Sessler, Foscato
Commissioners Absent: Ceppos, Towse
Others Present: Dolly Barnes, Julie Farnsworth, Irene Jacobs
III. Report on Posting of the Minutes: Pursuant to Government Code 54954.2 the
agenda was properly posted on August 21, 1997.
IV. Approval of Minutes 0f July 23, 1997 Meeting
Commissioner Grantham made a motion to approve the minutes of July 23, 1997
as written. Commissioner Sessler seconded the motion and the motion carded
with a unanimous vote. (5/0)
V. Old Business: None
VI. New Business
a. Several Library Commissioners attended The Friends of the Library's last
board meeting.. A representative from Godbe Associates was present at the board
meeting to explain services his association could provide. The Friends of the
library board voted to fund the "market research" for $12,100. A meeting was
held on Monday, August 25, 1997 facilitated by Brian Godbe at which time he
drew ideas from the group on issues affecting the community that would affect the
library within the last ten years.
The Commission asked the Chair, Marcia Manzo, to write a letter to the Friends
of the Library in order to thank them for the generous support of the research for
the library expansion. The next meeting will be scheduled for some time in
September. Commissioner Foscato will be representing the Commission at the
next meeting since Commissioner McLaughlin will not be able to attend.
Marcia explained to the Commission that the committee that was formed to
consult Godbe Associates had been asked to allow the Council to review the
questions before the polling was actually done. The committee felt that this
would taint the results of the poll since items discussed by the City Council would
be of public record and possibly televised. In addition, Councilmember Bogosian
had already been asked to participate as a member of the committee.
b. Commissioner Manzo shared with the Commission that at their last meeting the
City Council had approved the Library Commission's recommendation that
Spencer Associates be selected as the architect who would design the library
expansion. Council directed staff to establish a contract with Spencer Associates
and the City.
c. The expansion timeline was reviewed and progress was evaluated. The
following items were discussed:
· Julie Farnsworth, Deputy County Librarian, finished a draft Request for
Proposal (RFP) for a library consultant who will oversee all four of the
building projects that will be taking place in the County. Ms. Farnsworth
hopes to have the consultant on board in early October.
· The plan is to have Spencer Associates facilitate a general focus group with
the general public and then during the campaign period there would be
subsequent meetings scheduled with smaller, more specialized community
groups.
· Dave McLaughlin is working on and has almost completed the list of
Frequently Asked Questions (FAQ's) about the need for the library expansion.
VII. Reports
Susan Fuller. County Librarian: Ms. Fuller reported that the County and the City
would be meeting on September 9, 1997 at 10:00 a.m. to discuss the painting of
the library building by the County.
Marcia Manzo, Library Commission Chair: Commissioner Manzo shared that at
the last Community Advisory Committee (CAC) meeting various alternatives
were discussed regarding the issue of Internet Access by minors. Their
recommendation to the JPA was to compile more information using The
Markkula Center for Applied Ethics at Santa Clara University as a vehicle to
coordinate their efforts. The next CAC meeting will be held on October 15, 1997
with a follow-up meeting scheduled for October 22, 1997.
Ms. Manzo also reported to the Commission that she had responded to a letter
received by the city from Mr. Kenneth Colson, Saratoga resident, regarding the
Library Expansion Committee and his concern that this group was simply
duplicating efforts that had already been done in 1991.
Dolly B~¢s, Commurdty Librarian: Ms. Barnes reported that the circulation for
July was 75,000+ volumes. Her staff is gearing up for school once it starts and
Nancy Howe is coordinating a special Internet training that will host guest
speakers who specialize in the field.
Irene M. Jacobs~ City Staff Representative: Ms. Jacobs reported that staff was
working with Spencer Associates pulling files from 1976 regarding the
construction of the original library building. She reiterated what Susan Fuller had
reported regarding the scheduled County and City meeting.
Cathy Foscato, Friends of the Saratoga Library: Commissioner Foscato reported
that book sales were going "gang busters". A letter had recently been sent out
soliciting membership support. The response they received was very positive and
donations to the group had increased.
Sally Towse. Library Foundation: No report
VIII. .Adjournment
Commissioner Foscato made a motion to adjourn the meeting and Commissioner
Grantham seconded the motion. The motion carried and the meeting was
adjourned at 9:10 p.m. (5/0)
Prepared By:
City St RC°b;e~ntative