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HomeMy WebLinkAbout09-08-1997 Park and Recreation Commission Minutes SARATOGA PARKS AND RECREATION COMMISSION DATE/TIME: Monday, September 8, 1997, 7:35 p.m. LOCATION: Planning Conference Room 13777FruiWale Avenue, Saratoga, California 4a, TYPE: Regular Meeting U m!l II I I I I IIIIIII II IIIII I IIIII IIIIIII1[ II IIII IIIIIII I III IIIII III![iiiii II I. ORGANIZATION A) ROLL CALL Presem: Clabeaux, Crotty, Swan, Weiner, Whitney Late: Olsen Absent: Blomquist Staff: Pisani, Reeve, Walgren B) REPORTING OF POSTING THE AGENDA Staff Paula Reeve reported that pursuant to Government Code 54954.2 the agenda for this meeting was posted on the City Hall Kiosk on September 4, 1997. C) APPROVAL OF MINUTES OF AUGUST 4, 1997 Amended: IV. C) Strike the words "and her concern about term limits". Minutes of the August 4, 1997, Regular Meeting were approved as amended. Weiner/Whitney 510 D) CHANGE THE AGENDA OF TONIGHT'S MEETING A motion was made to change the order of this meeting's agenda to proceed next with a presentation by Community Development Director James Walgren. Crotty/Weiner 5/0 (See page 3, IV. A) II. WRITTEN COMMUNICATIONS A)Sheriffs Department memo concerning alcohol in El Quito Park was reviewed. Note and File. B) A letter submitted by Maxine MeGinnis was discussed. Commissioner Whitney will contact Ms. McGinnis by telephone to acknowledge her letter and to advise her of current Recreation Department programs. --- -1- Minutes - Parks and Recreation - 9/8/97 OLD BUSINESS A) Administrative follow-up items from August 4 meeting: 1) Staff Paula Reeve clarified that the pool project proposed by Saratoga High School is not on the Council approved Park and Recreation Fund Priority List. Staff will notify the Commission if any further information is received on this matter. 2) Staff Joan Pisani reported that one application for the Parks and Recreation Commission has been received. 3) Commissioner Crotty requested confirmation that her term ends in September 1998. 4) Chair Kay Whitney reported on the meeting attendance policy for the Commissioners. B) Parks and Recreation Development Fund projects update: 1) A discussion took place regarding Park Development Fund Priority List items and concerns regarding renovation of the Community Center. The Commission agreed that funds should be used to benefit community needs as they have been prioritized. 2) Acting City Manager Larry Periin arrived to further discuss the projects. He reported that, while priorities have not changed, ideas for the renovation of the Community Center are being explored. The Commission can expect a copy of an architect's proposal for improvements to the Center within approximately two weeks. Mr. Periin also advised that staff has held a preliminary meeting with Saratoga Union School District Superintendent Mary Gardiner on the Foothill School playfield improvements. He cautioned that it is not advisable to attempt to work on the playfields while simultaneously holding public hearings regarding renovation of Kevin Moran and Gardiner Parks. 3) Staff Paula Reeve reported that she has reviewed examples of contracts which may be used to draft the final playfield maintenance/use agreements. 4) Staff Joan Pisani reported that a $2,000 quote for design work has been obtained to add an entrance to the upper floor and to widen the steps to the kitchen in the Warner Hutton House.- -2- i¸ Minutes - Parks and Recreation - 9/8/97 IV. NEW BUSINESS A) Community Development Director James Walgren gave a presentation regarding the proposed subdivision (the Spaich Property) and trails on La Paloma Avenue and Douglas Lane: Bob Williams of 20201 La Paloma, Saratoga, CA was in attendance. 1) Proposed subdivision: A discussion took place regarding the need for pedestrian accesses between the two courts and connecting the new road system and the existing trail system. A motion was passed to recommend a pedestrian connection between Julie Morgan Court and Hayfield Court; and to add a north/south pedestrian connection between the new road system and the existing trail system as recommended by Mr. Walgren. Weiner/Crotty 5/0 2) Trail improvements: A discussion took place regarding the encroachment of property lines and fences along the trial easement, safety during flooding, community use and handicap access. The Commissioners agreed that the currently recorded trail easement should not be abandoned with regard to the following motion. A motion was passed to recommend that a trail easement is recorded based on the location of the existing Carnelian Glen Pathway, and to request that the developer improve the trail to the City of Saratoga's trail standards prior to occupancy of the subdivision. Crotty/C!abeaux 5/0 B) Administrative Items/Handouts: 1) California Park & Recreation Society: Commissioners Crotty, Olsen, Whitney and Swan expressed their interest in attending the California and Pacific Southwest Recreation & Park Training Conference to be held in Long Beach, CA, March 12-15, 1998. 2) Bay Area Parks & Recreation Commissioners' & Board Members' Council: A workshop will be held at Joaquin Miller Community Center in Oakland, CA, October 18, 1997, from 8:00 am to 2:00pro. -3- Minutes - Parks and Recreation - 9/8/97 V. COMMISSIONER AND STAFF REPORTS A) COMMISSIONER REPORTS 1. Commissioner Weiner announced that she needed to leave early, and that her term on the Commission has ended. Commissioner Swan reported on her visual assessment of the maintenance at Wildwood and E1 Quito Parks. Staff and Commissioners agreed to continue the discussion regarding the parks when Public Works Services Manager Gary Enriquez attends the October meeting. 3. Commissioner Crotty received a referral for a volunteer who will act as site coordinator for the Coastal Cleanup Day on September 20th. 4. Commissioner Clabeaux reported that a standing water/puddle at Kevin Moran Park needs to be investigated by the Parks crew. Ms. Clabeaux reported that Saratoga Cub Scout Troop No. 566 (ages 6 to 11) has volunteered for projects such as weeding, sowing wildflowers, creek and park cleanup, planting flowers and shrubs, and simple painting and repairs. Interested parties may contact Teresa Lorensen 725-1811 or Karen Setoff 252-9747. B) COUNCIL MEETING REPORT FROM PREVIOUS MONTH (none) C) RECREATION DEPARTMENT STATUS REPORT Staff Joan Pisani reported that 660 tickets were sold for the Shakespeare Festival, which turned out to be a very enjoyable event. Programs for children under age 10 are currently full and have been showing considerable growth The revenue from this year's summer programs is up over the previous year. As directed by City Council, Ms. Pisani is currently developing 2 and 4 year cost recovery plans for the Recreation Department. D) PARK MAINTENANCE DIVISION UPDATE Staff Paula Reeve reported that work is currently underway to replace sprinkler syst_ems at the older Saratoga parks. : ADJOURNED 10:20 P.M. Swan/Olsen 5/0 .... -4- Minutes - Parks and Recreation - 9/8/97 Submitted by: Approved by: Susan Friend Paula Reeve Minutes Clerk Staff a:\pr997 -5-