HomeMy WebLinkAbout09-08-1997 Park and Recreation Commission Minutes SARATOGA PARKS AND RECREATION COMMISSION
DATE/TIME: Monday, September 8, 1997, 7:35 p.m.
LOCATION: Planning Conference Room
13777FruiWale Avenue, Saratoga, California
4a,
TYPE: Regular Meeting
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I. ORGANIZATION
A) ROLL CALL Presem: Clabeaux, Crotty, Swan, Weiner, Whitney
Late: Olsen
Absent: Blomquist
Staff: Pisani, Reeve, Walgren
B) REPORTING OF POSTING THE AGENDA
Staff Paula Reeve reported that pursuant to Government Code 54954.2 the agenda
for this meeting was posted on the City Hall Kiosk on September 4, 1997.
C) APPROVAL OF MINUTES OF AUGUST 4, 1997
Amended: IV. C) Strike the words "and her concern about term limits".
Minutes of the August 4, 1997, Regular Meeting were approved as amended.
Weiner/Whitney 510
D) CHANGE THE AGENDA OF TONIGHT'S MEETING
A motion was made to change the order of this meeting's agenda to proceed next
with a presentation by Community Development Director James Walgren.
Crotty/Weiner 5/0
(See page 3, IV. A)
II. WRITTEN COMMUNICATIONS
A)Sheriffs Department memo concerning alcohol in El Quito Park was reviewed.
Note and File.
B) A letter submitted by Maxine MeGinnis was discussed. Commissioner Whitney
will contact Ms. McGinnis by telephone to acknowledge her letter and to advise
her of current Recreation Department programs. ---
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Minutes - Parks and Recreation - 9/8/97
OLD BUSINESS
A) Administrative follow-up items from August 4 meeting:
1) Staff Paula Reeve clarified that the pool project proposed by Saratoga
High School is not on the Council approved Park and Recreation Fund
Priority List. Staff will notify the Commission if any further
information is received on this matter.
2) Staff Joan Pisani reported that one application for the Parks and
Recreation Commission has been received.
3) Commissioner Crotty requested confirmation that her term ends in
September 1998.
4) Chair Kay Whitney reported on the meeting attendance policy for the
Commissioners.
B) Parks and Recreation Development Fund projects update:
1) A discussion took place regarding Park Development Fund Priority List
items and concerns regarding renovation of the Community Center. The
Commission agreed that funds should be used to benefit community
needs as they have been prioritized.
2) Acting City Manager Larry Periin arrived to further discuss the projects.
He reported that, while priorities have not changed, ideas for the
renovation of the Community Center are being explored. The
Commission can expect a copy of an architect's proposal for
improvements to the Center within approximately two weeks.
Mr. Periin also advised that staff has held a preliminary meeting with
Saratoga Union School District Superintendent Mary Gardiner on the
Foothill School playfield improvements. He cautioned that it is not
advisable to attempt to work on the playfields while simultaneously
holding public hearings regarding renovation of Kevin Moran and
Gardiner Parks.
3) Staff Paula Reeve reported that she has reviewed examples of contracts
which may be used to draft the final playfield maintenance/use
agreements.
4) Staff Joan Pisani reported that a $2,000 quote for design work has
been obtained to add an entrance to the upper floor and to widen the
steps to the kitchen in the Warner Hutton House.-
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Minutes - Parks and Recreation - 9/8/97
IV. NEW BUSINESS
A) Community Development Director James Walgren gave a presentation regarding
the proposed subdivision (the Spaich Property) and trails on La Paloma Avenue
and Douglas Lane:
Bob Williams of 20201 La Paloma, Saratoga, CA was in attendance.
1) Proposed subdivision:
A discussion took place regarding the need for pedestrian accesses
between the two courts and connecting the new road system and the
existing trail system.
A motion was passed to recommend a pedestrian connection between
Julie Morgan Court and Hayfield Court; and to add a north/south
pedestrian connection between the new road system and the existing
trail system as recommended by Mr. Walgren.
Weiner/Crotty 5/0
2) Trail improvements:
A discussion took place regarding the encroachment of property lines
and fences along the trial easement, safety during flooding, community
use and handicap access. The Commissioners agreed that the currently
recorded trail easement should not be abandoned with regard to the
following motion.
A motion was passed to recommend that a trail easement is recorded
based on the location of the existing Carnelian Glen Pathway, and to
request that the developer improve the trail to the City of Saratoga's trail
standards prior to occupancy of the subdivision.
Crotty/C!abeaux 5/0
B) Administrative Items/Handouts:
1) California Park & Recreation Society: Commissioners Crotty, Olsen,
Whitney and Swan expressed their interest in attending the California
and Pacific Southwest Recreation & Park Training Conference to be
held in Long Beach, CA, March 12-15, 1998.
2) Bay Area Parks & Recreation Commissioners' & Board Members'
Council: A workshop will be held at Joaquin Miller Community
Center in Oakland, CA, October 18, 1997, from 8:00 am to 2:00pro.
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Minutes - Parks and Recreation - 9/8/97
V. COMMISSIONER AND STAFF REPORTS
A) COMMISSIONER REPORTS
1. Commissioner Weiner announced that she needed to leave early, and
that her term on the Commission has ended.
Commissioner Swan reported on her visual assessment of the
maintenance at Wildwood and E1 Quito Parks. Staff and Commissioners
agreed to continue the discussion regarding the parks when Public Works
Services Manager Gary Enriquez attends the October meeting.
3. Commissioner Crotty received a referral for a volunteer who will act as
site coordinator for the Coastal Cleanup Day on September 20th.
4. Commissioner Clabeaux reported that a standing water/puddle at Kevin
Moran Park needs to be investigated by the Parks crew.
Ms. Clabeaux reported that Saratoga Cub Scout Troop No. 566 (ages 6 to
11) has volunteered for projects such as weeding, sowing wildflowers,
creek and park cleanup, planting flowers and shrubs, and simple
painting and repairs. Interested parties may contact Teresa Lorensen
725-1811 or Karen Setoff 252-9747.
B) COUNCIL MEETING REPORT FROM PREVIOUS MONTH
(none)
C) RECREATION DEPARTMENT STATUS REPORT
Staff Joan Pisani reported that 660 tickets were sold for the Shakespeare
Festival, which turned out to be a very enjoyable event. Programs for children
under age 10 are currently full and have been showing considerable growth
The revenue from this year's summer programs is up over the previous year.
As directed by City Council, Ms. Pisani is currently developing 2 and 4 year
cost recovery plans for the Recreation Department.
D) PARK MAINTENANCE DIVISION UPDATE
Staff Paula Reeve reported that work is currently underway to replace sprinkler
syst_ems at the older Saratoga parks. :
ADJOURNED 10:20 P.M. Swan/Olsen 5/0 ....
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Minutes - Parks and Recreation - 9/8/97
Submitted by: Approved by:
Susan Friend Paula Reeve
Minutes Clerk Staff
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