HomeMy WebLinkAbout10-06-1997 Park and Recreation Commission Minutes ~i
--October 6, 1997 Minutes
MINUTES
SARATOGA PARKS AND RECREATION COMMISSION
DATE/TIME: Monday, October 6, 1997, 7:34 p.m.
LOCATION: EOC Conference Room
13777Fruitvale Avenue, S~atoga, California
TYPE: Regular Meeting
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I. ORGANIZATION
A) ROLL CALL - Present: Crotty, Swan, Whitney
Late:
Absent: Clabeaux, Olsen
Staff: Reeve, Pisani, Perlin
Chair Whitney noted that Rick Bloomquist resigned from the Commission.
Kathryn Weiner's term is ended. A quorum is not present at this meeting,
which will proceed in order to receive prepwed infornaation.
B) REPORTING OF POSTING THE AGENDA
Staff Paula Reeve reported that pursuant to Government Code 54954.2 the agenda
for this meeting was posted on the City Hall Kiosk on October 3, 1997.
C) APPROVAL OF MINUTES OF SEPTEMBER 8, 1997
(defe~ed to next meeting)
II. OLD BUSINESS
A) ADMINISTRATIVE FOLLOW-UP FROM SEPTEMBER 8 MEETING:
1) INTRODUCTION OF COMMISSION APPLICANTS:
The Commission welcomed applicant Sheila Ioannou to the meeting.
2) CONFERENCE DETAILS:
Commissioners Swan, Crotty, Olsen and Whitney have been registered to
attend the California and Pacific Southwest Recreation & Park Training
Conference, March 12-15, 1998, in Long Beach.
Information regarding hotel accomodations will be mailed to the city in
November.
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Minutes - Parks and Recreation - 10/6/97
B) COMMUNITY CENTER IMPROVEMENTS:
1) SPENCER ASSOCIATES PROPOSAL:
Harry Rodda of Spencer Associates Architect & Planners, presented a
proposal on projects to remodel the community center.
2) SPECIAL MEETING:
The Commission requested calling a special meeting on October 21 or 22
at 8:15 a.m. to walk through the community center to evaluate needed
improvements.
C) PROGRESS REVIEW ON OTHER PROJECTS:
1) PLAYFIELD IMPROVEMENTS:
A discussion took place regarding playfield improvements, site priorities
and developing a master plan. An alternative plan is to start with one of
the school districts.
2) HAKONE RESTROOMS:
The contractor will begin work by the middle of October and should
be completed by early December,
3) HERITAGE ORCHARD:
Another meeting is scheduled regarding the installation of a new water
well system and capping off the old well.
4) WARNER HUTTON HOUSE:
Staff Joan Pisani reported that architect Robert Aviles' proposal has been
accepted for design work on the Warner Hutton House attic.
5) TRAIL IMPROVEMENTS:
REDWOOD SCHOOL TRAIL: Acting City Manager Larry Perlin
submitted a letter from Saratoga Union School District Superintendent,
Mary Gardner, requesting improvement and pavement of the trail that
leads from Saratoga Avenue to Shadow Oaks, and from Shadow Oaks to
Redwood School. A discussion took place regarding the condition of the
trail and the concern to make improvements before winter at an estimated
cost of approximately $5,000 to $6,000.
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Minutes - Parks and Recreation - 10/6/97
OTHER TRAIL IMPROVEMENTS: A discussion took place regarding
clarification on trail improvements, trail easments, who will be doing the
work and how the trails connect to the city map.
III. NEW BUSINESS
A) REPORT ON CITY PARKS BY PUBLIC WORKS SERVICES MANAGER
GARY ENRIQUIZ:
(none)
Acting City Manager Larry Perlin reported that Gary Endquiz is planning to be
on a leave of absense for up to six months, which is tentatively scheduled to
begin in November 1997.
B) REPORT ON RECREATION DEPARTMENT REVENUE RECOVERY PLAN:
Staff Joan Pisani reported on fee increases and a two to four year cost recovery
plan for the Recreation Department.
Acting City Manager Larry Periin invited the Commissioners to attend the
Finance Committee Meeting on October 7, 1997, to give their input when
Recreation Director Joan Pisani presents her cost recovery plan.
C) CITY COMMISSIONS AND CITY COUNCIL INTERACTION
Mayor Moran has proposed having a roundtable of commission chairs and/or a
meeting of all the commissions to promote interaction and idea sharing.
Commissioner Swan suggested a pot luck dinner meeting.
IV. COMMISSIONER AND STAFF REPORTS
A) COMMISSIONER REPORTS
Commissioner Crotty reported that the Costal Cleanup Day was very successfull
and that support/volunteers came from other areas such as Sunnyvale.
Commissioner Whitney reported that Celebrate Saratoga was very successful and
offered a real sense of community gathering.
B) CITY UPDATE - Staff Paula Reeve
(See above items)
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C) RECREATION DEPARTMENT STATUS REPORT:
Staff Joan Pisani reported that the teen program is very successful and crowded.
A discussion took place regarding traffic problems resulting when parents pick up
their children in front of the Warner Hutton House.
Staff Joan Pisani submitted a handout entitled Fact Sheet Summary of SB2:
Parks and Resources Improvement Bond Act of 1998 and requested the
Commission's support of this bill.
D) PARK MAINTENANCE DIVISION UPDATE- GARY ENRIQUEZ:
(none)
ADJOURNED 9:30 P.M.
Submitted by: Approved by:
Susan Friend Paula Reeve
Minutes Clerk Staff
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