HomeMy WebLinkAbout11-03-1997 Park and Recreation Commission Minutes MINUTES
SARATOGA PARKS AND RECREATION COMMISSION
DATE/TIME: Monday, November 3, 1997, 7:35 p.m.
LOCATION: EOC Conference Room
13777Fruitvale Avenue, Saratoga, Califomia
TYPE: Regular Meeting
i Hi
I. ORGANIZATION
A) ROLL CALL - Present: Crotty, Ioannou, Swan, Whitney
Late: Clabeaux
Absent: Olsen
Staff: Pisani, Reeve
B) REPORTING OF POSTING THE AGENDA
Staff Paula Reeve reported that pursuant to Government Code 54954.2 the agenda
for this meeting was posted on the City Hall Kiosk on October 31, 1997.
C) APPROVAL OF MINUTES
1) Minutes of the September 8, 1997, regular meeting were approved as
submitted.
Swan/Crotty 4t0
2) Minutes of the October 6, 1997, regular meeting were amended and
approved as follows:
Amendment to II, B, 1: The Commissioners present expressed dismay
about the $800,000 cost of the preliminary proposal and agreed that a
cost of $300,000 to $400,000 was more in line with the Commission's
thinking.
Amendment to II, C, 5: The Commission recommends publicity to
advertise such improvements in the community.
Swan/Crotty 4/0
3) Minutes of the October 22, 1997, special meeting were amended to
include an attachment of Joan Pisani's October 20, 1997, Community
Center Remodeling Priorities and approved as amended.
Swan/C!abeaux 5/0
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Minutes - Parks and Recreation - 11/3/97
II. ~MINISTRATION
A) FOLLOW-UP ITEMS
l) OUTCOME OF COMMISSIONER INTERVIEWS
Barbara Olsen has completed the interview process. One empty seat
remains on the Commission. Advertisement will continue, but has not
produced a lot of response to date.
2) RESOLUTIONS FOR OUTGOING COMMISSIONERS
Kathryn Weiner, past Chair of the Commission, was very organized
with good leadership qualities. She offered great presentation skills
before City Council, worked hard on the community task force,
presented a community workshop, and completed a four-year term on
the Commission.
Rick Bloomquist was a strong advocate of youth needs in the
community, took an active role in supporting Commission positions,
and served on the Commission for one year.
3) PLAN HOLIDAY PARTY
The Commission will host a holiday party on December 8, 1997,
beginning at 7:00 p.m. at the Warner Hutton House. A discussion took
place regarding invitations, decorations, and refreshments. There will be
no regular meeting of the Commission in December 1997.
III. OLD BUSINESS
A) PARKS AND RECREATION DEVELOPMENT FUND PROJECTS UPDATE
1) PLAYFIELD IMPROVEMENTS- (later discussion)
2) WILDWOOD - (report last month)
3) HERITAGE ORCHARD
Staff Paula Reeve reported that meetings have been held with well
drillers and cappers, PG&E. and the Novakovich brothers. The
additional orchard trees have already been planted. The current agreement
with Mr. Novakovich will be reviewed regarding the annual
maintenance tee and future cost to the city based on lower water bills.
Each test drill hole to locate water will cost $3,000 to $4,000 and will
eventually save the city money.
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Minutes -Parks and Recreation - 11/3/97
A discussion took place regarding the annual budget, offsetting costs,
and the need for accurate current figures for outstanding bills, bearing
of fruit, crop value, maintenance, etc..
4) WARNER HUTTON HOUSE
.loan Pisani reported that the account is not yet set up from the
Development Fmld into the General Fund. The architect must be paid
$500 before plans will be drawn. She will be meeting with the Interim
Finance Director within a few days.
5) REDWOOD SCHOOL TRAIL
Staff Paula Reeve reported that the trail has been paved from
Shadow Oaks to Redwood School at a cost of $5,000 and was paid for
using Commmfity Development Block Grant Funds for ADA projects.
The Commission expressed interest in promoting public relations by
advertising this accomplishment which provides safer access for
children in the community.
6) COMMUNITY CENTER RENOVATION - (see IV, A)
IV. NEW BUSINESS
A) OCTOBER 21, 1997, JOINT MEETING WITH THE MAYOR
A discussion took place recapping the joint meeting with Mayor Gillian
Moran, Acting City Manager Larry Periin, Commissioner Whitney and Staff
Paula Reeve. The subjects of the community center renovation, the parks, and
the Parks and Recreation Development Fund projects were discussed.
B) OCTOBER 22, 1997, SPECIAL MEETING RE COMMUNITY CENTER
Commissioner Whitney reported that proposed work to upgrade the multi
purpose room should meet the needs of the City Council and should also
benefit staff.
A discussion took place regarding prioritizing of desired improvements to the
Community Center and the potential of using CDBG funds to renovate the
senior wing. Staff Paula Reeve will coordinate information for the
Commission regarding the needs of City Council, the needs of the Parks and
Recreation staff and the planning stage for this project. Staff Joan Pisani
will obtain quotes from contractors regarding the discussed improvements.
See attachment 1.
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Minutes - Parks and Recreation - 11/3/97
C) PROJECT MANAGER FOR PARKS AND RECREATION DEVELOPMENT
FUND PROJECTS
A discussion took place regarding hiring a project manager who will develop
a master plan, meet with neighborhood focus groups, talk to school districts
and manage the projects.
A motion was made to request that staff look into the issue of hiring a project
manager and give feed back on costs to the Commission at the January 1998
regular meeting.
C!abeauxJSwan 4/0
V. COMMISSIONER AND STAFF REPORTS
A) COMMISSIONER REPORTS
1. Commissioner Swan proposed Parks and Recreation Commission
representation at City Council meetings. The Commission agreed to
a schedule of alternating monthly attendance and proposed full
representation at the December 9, 1997, City Council meeting to
support Staff Joan Pisani regarding budget needs.
2. Commissioner Clabeaux reported the standing water puddle at Kevin
Moran Park has been repaired.
3. Commissioner Whitney reported on attendance at the Finance
Committee meeting where she addressed the Committee regarding the
importance of the recreation program and the amount allocated for
public safety, etc.
B) CITY HALL UPDATE - PAULA REEVE
(none)
C) RECREATION DEPARTMENT STATUS REPORT
Staff Joan Pisani reported that City Council wants Parks and Recreation
Department to recover indirect costs by next year. She will present a study
comparing other cities' costs and budgets at the December 9, 1997, City
Council meeting.
D) PARK MAINTENANCE DIVISION UPDATE ~ GARY ENRIQUEZ
(none)
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Minutes - Parks and Recreation - 11/3/97
The next regular meeting of the Commission will take place on January 5, 1998.
ADJOURNED 10:07 P.M. Swan/Whitney 4/0
Submitted by: Approved
Susan Friend Paula Reeve
Minutes Clerk Staff
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