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HomeMy WebLinkAbout11-03-1997 Park and Recreation Commission Minutes MINUTES SARATOGA PARKS AND RECREATION COMMISSION DATE/TIME: Monday, November 3, 1997, 7:35 p.m. LOCATION: EOC Conference Room 13777Fruitvale Avenue, Saratoga, Califomia TYPE: Regular Meeting i Hi I. ORGANIZATION A) ROLL CALL - Present: Crotty, Ioannou, Swan, Whitney Late: Clabeaux Absent: Olsen Staff: Pisani, Reeve B) REPORTING OF POSTING THE AGENDA Staff Paula Reeve reported that pursuant to Government Code 54954.2 the agenda for this meeting was posted on the City Hall Kiosk on October 31, 1997. C) APPROVAL OF MINUTES 1) Minutes of the September 8, 1997, regular meeting were approved as submitted. Swan/Crotty 4t0 2) Minutes of the October 6, 1997, regular meeting were amended and approved as follows: Amendment to II, B, 1: The Commissioners present expressed dismay about the $800,000 cost of the preliminary proposal and agreed that a cost of $300,000 to $400,000 was more in line with the Commission's thinking. Amendment to II, C, 5: The Commission recommends publicity to advertise such improvements in the community. Swan/Crotty 4/0 3) Minutes of the October 22, 1997, special meeting were amended to include an attachment of Joan Pisani's October 20, 1997, Community Center Remodeling Priorities and approved as amended. Swan/C!abeaux 5/0 ~1- Minutes - Parks and Recreation - 11/3/97 II. ~MINISTRATION A) FOLLOW-UP ITEMS l) OUTCOME OF COMMISSIONER INTERVIEWS Barbara Olsen has completed the interview process. One empty seat remains on the Commission. Advertisement will continue, but has not produced a lot of response to date. 2) RESOLUTIONS FOR OUTGOING COMMISSIONERS Kathryn Weiner, past Chair of the Commission, was very organized with good leadership qualities. She offered great presentation skills before City Council, worked hard on the community task force, presented a community workshop, and completed a four-year term on the Commission. Rick Bloomquist was a strong advocate of youth needs in the community, took an active role in supporting Commission positions, and served on the Commission for one year. 3) PLAN HOLIDAY PARTY The Commission will host a holiday party on December 8, 1997, beginning at 7:00 p.m. at the Warner Hutton House. A discussion took place regarding invitations, decorations, and refreshments. There will be no regular meeting of the Commission in December 1997. III. OLD BUSINESS A) PARKS AND RECREATION DEVELOPMENT FUND PROJECTS UPDATE 1) PLAYFIELD IMPROVEMENTS- (later discussion) 2) WILDWOOD - (report last month) 3) HERITAGE ORCHARD Staff Paula Reeve reported that meetings have been held with well drillers and cappers, PG&E. and the Novakovich brothers. The additional orchard trees have already been planted. The current agreement with Mr. Novakovich will be reviewed regarding the annual maintenance tee and future cost to the city based on lower water bills. Each test drill hole to locate water will cost $3,000 to $4,000 and will eventually save the city money. -2- Minutes -Parks and Recreation - 11/3/97 A discussion took place regarding the annual budget, offsetting costs, and the need for accurate current figures for outstanding bills, bearing of fruit, crop value, maintenance, etc.. 4) WARNER HUTTON HOUSE .loan Pisani reported that the account is not yet set up from the Development Fmld into the General Fund. The architect must be paid $500 before plans will be drawn. She will be meeting with the Interim Finance Director within a few days. 5) REDWOOD SCHOOL TRAIL Staff Paula Reeve reported that the trail has been paved from Shadow Oaks to Redwood School at a cost of $5,000 and was paid for using Commmfity Development Block Grant Funds for ADA projects. The Commission expressed interest in promoting public relations by advertising this accomplishment which provides safer access for children in the community. 6) COMMUNITY CENTER RENOVATION - (see IV, A) IV. NEW BUSINESS A) OCTOBER 21, 1997, JOINT MEETING WITH THE MAYOR A discussion took place recapping the joint meeting with Mayor Gillian Moran, Acting City Manager Larry Periin, Commissioner Whitney and Staff Paula Reeve. The subjects of the community center renovation, the parks, and the Parks and Recreation Development Fund projects were discussed. B) OCTOBER 22, 1997, SPECIAL MEETING RE COMMUNITY CENTER Commissioner Whitney reported that proposed work to upgrade the multi purpose room should meet the needs of the City Council and should also benefit staff. A discussion took place regarding prioritizing of desired improvements to the Community Center and the potential of using CDBG funds to renovate the senior wing. Staff Paula Reeve will coordinate information for the Commission regarding the needs of City Council, the needs of the Parks and Recreation staff and the planning stage for this project. Staff Joan Pisani will obtain quotes from contractors regarding the discussed improvements. See attachment 1. -3- Minutes - Parks and Recreation - 11/3/97 C) PROJECT MANAGER FOR PARKS AND RECREATION DEVELOPMENT FUND PROJECTS A discussion took place regarding hiring a project manager who will develop a master plan, meet with neighborhood focus groups, talk to school districts and manage the projects. A motion was made to request that staff look into the issue of hiring a project manager and give feed back on costs to the Commission at the January 1998 regular meeting. C!abeauxJSwan 4/0 V. COMMISSIONER AND STAFF REPORTS A) COMMISSIONER REPORTS 1. Commissioner Swan proposed Parks and Recreation Commission representation at City Council meetings. The Commission agreed to a schedule of alternating monthly attendance and proposed full representation at the December 9, 1997, City Council meeting to support Staff Joan Pisani regarding budget needs. 2. Commissioner Clabeaux reported the standing water puddle at Kevin Moran Park has been repaired. 3. Commissioner Whitney reported on attendance at the Finance Committee meeting where she addressed the Committee regarding the importance of the recreation program and the amount allocated for public safety, etc. B) CITY HALL UPDATE - PAULA REEVE (none) C) RECREATION DEPARTMENT STATUS REPORT Staff Joan Pisani reported that City Council wants Parks and Recreation Department to recover indirect costs by next year. She will present a study comparing other cities' costs and budgets at the December 9, 1997, City Council meeting. D) PARK MAINTENANCE DIVISION UPDATE ~ GARY ENRIQUEZ (none) -4- Minutes - Parks and Recreation - 11/3/97 The next regular meeting of the Commission will take place on January 5, 1998. ADJOURNED 10:07 P.M. Swan/Whitney 4/0 Submitted by: Approved Susan Friend Paula Reeve Minutes Clerk Staff a:\PR1197 [ -5-