HomeMy WebLinkAbout01-26-1998 Park and Recreation Commission Minutes Saratoga Parks and Recreation Commission Meeting
Chef Chaus, 145 Big Basin Way, Saratoga
January 26, 1998
7:30 p.m.
Action Minutes
I. C.all to Order
The meeting was called to order at 7:35 p.m.
II. Roll Call
Commissioners Present: Crotty, Friedrich, Ioannou, Olsen, Swan, Whitney
Commissioners Absent: Clabeaux
Others Present: Joan Pisani, Irene Jacobs
Report on Posting of the Minutes: Pursuant to Government Code 54954.2 the
agenda was properly posted on January 21, 1998.
IV. Approval of Minutes 0f January_ 5~ 19,98 Meeting:
Commissioner Swan made a motion to approve the minutes of January 5, 1998 as
written. Commissioner Olsen seconded the motion and the motion carried. (5/0)
V. Administration: Frank Friedrick, newly appointed Commissioner, was
introduced in addition to Irene Jacobs, the new Staff Liaison to the Commission.
Commissioner Crotty made a motion to reverse New Business items and Old
Business items in order to facilitate the order of the discussion. Commissioner
Swan seconded the motion and the motion carried.(5/0)
VI. New Business:
A) Response from City Manager regarding the status of hiring a Project Manager
and progress on other park related projects
Discussion revolved around the letter that had been sent to the City Manager by
the Commission Chair regarding the hiring of a Project Manager to coordinate the
improvements to and the development ofplayfields at designated school sites.
From the discussion there were three issues that the Commission determined they
would like to see occur in the hiring of this individual:
1) The Commission would like to ensure that the consultants, listed on
the reference sheet that was attached to the letter sent to the City
Manager, be contacted in addition to any possible consultants that had
already been contacted by the City.
2) The Commission would like the City to contact the referenced
consultants who specialize in park related projects and request that
they submit a Statement of Qualifications.
3) The Commission would like to take part in interviewing consultants
that have submitted and Statement of Qualifications
A policy related issue was brought to the Commission's attention by Joan Pisani,
Director of Recreation. The Recreation Department had received a request to
close off the play area at Wildwood Park from a vendor who had rented the park
in order to host a Shakespeare Festival. Last year, this same vendor had held a
similar event but, later complained because the noise made by children on the
playground was distracting to participants of the festival. Ms. Pisani asked the
Commission how they felt about closing down the play area for an hour and a half
as long as there was proper signage posted and people were made aware of the
situation.
There was discussion of the issue. Commissioner Olsen then made a motion to
recommend to the Recreation Department that they rent the entire park including
the playground area. The playground would then be closed for an hour and a half
but, the city would require the vendor to enforce the area. Commissioner Swan
seconded the motion and the motion carried. ( Ayes: Swan, Olsen, Iannou; Nayes:
Crotty; Abstained: Friedrich)
VII. Old Business:
A) Parks and Recreation Development Fund Projects Update
Staff member Jacobs distributed a series of flow charts representing time frames
for each of the projects prioritized by the Parks and Recreation Commission.
Discussion revolved about these time frames and staff was directed to make some
adjustments.
VIII. Reports:
Commissioner Reporto: Commissioners Olsen and Ioannou who are serving on
the Recreation Cost Recovery Task Force reported that they were conducting a
survey of surrounding cities to see if their Recreation Departments were trying to
recover indirect costs. The Commissioners reported that in general, each of the
other cities surveyed had a different understanding of what recovering costs
meant. Most cities surveyed considered recreation programs as a quality of life
issue rather than a cost recovery issue.
Commissioner Crotty, who serves on the Bicycle Advisory Committee(BAC),
reported that the committee was working on several projects such as broadcasting
safety videos on KSAR; Sponsoring Bicycle Tours via ALTRANS and funding
received from an OTS grant; and improving the Deanza Bike Trail with help from
the Railroad and P.G.E.
City Hall Update: None
Recreation Departmel!t Status Report: None
Park Maintenance Division LIDdate: None
IX. Adjournment
Commissioner Olsen made a motion to adjourn the meeting and Commissioner
Crotty seconded the motion. The motion carried and the meeting was adjourned
at 8:57 p.m. (5/0)
Prepared By:
~4ene M. Jacobs [ ]
City Staff Representl/tive