HomeMy WebLinkAbout03-16-1998 Park and Recreation Commission Minutes Saratoga Parks and Recreation Commission Meeting
Administrative Offices, 13777 Fruitvale Avenue, Saratoga
March 16, 1998
7:00 p.m.
Action Minutes
I. Call to Order
The meeting was called to order at 7:06 p.m.
II. Roll Call
Commissioners Present: Clabeaux ,Crotty, Friedrich, Ioannou, Olsen, Swan,
Whitney
Commissioners Absent: None
Others Present: Irene Jacobs, Eileen Goodwin, Jay Beals
III. Report on Posting of the Minutes: Pursuant to Government Code 54954.2 the
agenda was properly posted on March 12, 1998.
IV. Approval .of Minutes of March 2, 1998 Meeting:
Commissioner Swan made a motion to approve the minutes of March 2, 1998 as
prepared. Commissioner Crotty seconded the motion and the motion carried.
(6/0)
V. Administration: The Commission utilized this portion of the meeting to prepare
a format and questions for the interviews listed under New Business for the
Project Manager.
Commissioner Friedrich made a motion to reverse the order of Old Business with
New Business in order to better accommodate the candidates for the Project
Manager position who were in the lobby waiting to interview with the
Commission. Commissioner Clabeaux seconded the motion and the motion
carried. (6/0)
VI. New Business:
A) Project Manager !laterviews
The Commission interviewed two different firms Apex Strategies and Beals
Landscape Architecture. After the interviews there was discussion among the
Commission about the qualifications of each firm and their appropriateness for the
project.
After the conclusion of the discussion, Commissioner Swan made a motion to
recommend to the Council that Beals Landscape Architecture be retained to serve
as the Project Manager to coordinate and plan the development of identified
playfield improvements at existing school sites. Beals would be responsible for 1)
the establishment of joint use agreements with appropriate schools, school
districts and playfield user groups before any site is designed and developed and
2) for submitting a strategic plan and timeline for implementing the projects once
the agreements have been established. If the City Council does not agree with the
Commission's recommendation to retain Beals' services then the Commission's
recommendation to the Council is that the City publicize, requesting further
proposals for the project. Commissioner Olsen seconded the motion and the
motion carried. (6/0)
B) Joint Meeting with City Council - March 24, 1998
The Commission brainstormed and decided upon issues that needed to be
agendized for the Joint Meeting with the City Council scheduled for March 24th.
Staff was asked to list the following items for discussion at the meeting: · Park Development Fund Project Update
· Selection of Beals Landscape Architecture as the Project Manager
· Requesting Council support of the Commission to complete the
prioritized projects that had been agreed upon by Council and
Commission before any additional projects are considered
· Kevin Skelly's request for funding for an aquatics center at Saratoga
High (this item was listed per staff's reques0
· Commendation Letter to Dave Mooney for his assistance and valued
internal customer service
VII. Old Business:
A) P.arks. ~d Recreation Development Fund Projects Update
Staff member Jacobs gave an abbreviated summary of the progress that had
been made with Park Development Fund Projects. The only project that was
highlighted was the Trail Development Project. While attending the CPRS
Conference, the attending Commissioners and staff made a joint effort to
submit a proposal for the National Recreational Trails Fund Act Program.
Although it was a humble entry due to time constraints, the proposal was
submitted and completed on time.
B) Recreation Cost Recovery_ Task Force- Update
There was nothing to report at this time.
VIII. Reports:
Commissioner Reports:
Commissioner Whitney shared that several Commissioners had attended the
CPRS Conference in Long Beach and although the Conference was informative,
she proposed that it be agendized in April since March had been such an active
month for the Commission.
Commissioner Friedrich shared that he would like to agendize, at a later date, the
current agreement with the Novakavich Brothers related to the Heritage Orchard
in order to discuss some other options that have not been explored and that could
be more beneficial to the City.
Commissioner Friedrich and Commissioner Ioannou shared their concern with the
poor condition of some of the city parks specifically mentioning Wildwood Park
since it is located downtown. Commissioner Olsen recommended that the
Chamber and any additional business associations in addition to Rotary be
contacted to participate in any proposed rehabilitation of the park since Wildwood
Park is a central attraction to the downtown business area.
Ci[y Hall Update: No report at this time
Recreation D~_ ~ent Status Report: No report at this time
Park Maintenance Diyjsion Update: David Mooney, leadworker in the Parks
Division had provided the Commission with a written report regarding the
condition of the play structure located at the Foothill Park site and the reason that
its removal was being proposed.
IX. Adjournment
Commissioner Swan made a motion to adjourn the meeting and Commissioner
Olsen seconded the motion. The motion carried and the meeting was adjourned at
9:27 p.m. (6/0)
Prepared By:
facobs //
City Staff Representative