HomeMy WebLinkAbout09-08-1998 Park and Recreation Commission Minutes Saratoga Parks and Recreation Commission Meeting
Administrative Offices, 1 $777 Fruitvale Avenue, Saratoga
September 8, 1998
7:30 p.m.
Action Minutes
I. Call to Order
The meeting was called to order at 7:35 p.m.
II. Roll Call
Commissioners Present: Crotty, Clabeaux, Friedrich, Ioannou, Olsen, Swan,
Whitney
Commissioners Absent:. None
Others Present: Terri Baron, Sheila Daly, Joan Pisani, Irene Jacobs
III. Report on Posting_ of the Minutes: Pursuant to Government Code 54954.2 the
agenda was properly posted on September 3, 1998.
IV. Ap_treoval of Minutes of August 3; 1998 Meeting:
Commissioner Swan made a motion to approve the minutes of August 3, 1998.
Commissioner Whitney seconded the motion and the motion carried. (6/0)
V. Oral & Written Communication: Commissioners Swan and Ioannou, who
together comprise of the Commission's Trail Sub-Committee, received a letter
from Terri Barron. Ms. Baron shared her concern regarding Lot 18, Mount
Eden Estates, DR-96-014, located at 2179 Villa Oaks lid. and the trail
improvements on this particular site. Ms. Baron was physically present at the
meeting and shared with the Commission that from what she understood, the
standards for this site were not completed to the standards that had been
outlined in the Parks and Trails Master Plan. Although Lots 23 and 11 were not
mentioned in the letter, they too were included in the discussion and identified
by the Commission as also being of concern for the same reasons already
mentioned.
Commissioner Swan made a motion to request of the Planning Department Staff
that prior to occupancy, it be required that Lot 18 place an all-weather trail on
their property as outlined in the City's Parks and Trails Master Plan. In addition,
the Commission would like to make sure that this also be required of Lots 23
and 11 as well as any other lots affected by the larks and Trails Master Flan and
that they not be granted occupancy until trail improvements are approved by
the Parks and Recreation Commission.
Commissioner Crotty made a motion to attend to New Business items first and
then return to Old Business in order to accommodate those members of the
public who were present in order to discuss the items listed under New Business.
Commissioners Whitney seconded the motion and the motion carried. (6/0)
VI. New Business:
A)Trail Easement Recmest for Peck PropeT: The Planning Department had
forwarded a memo to the larks and Recreation Commission asking if the
Commission had any modifications to make regarding any Trail Improvements
at the Peck Property located on Mount Eden Road. The Commission agreed with
the Planning Department's recommendation to have the developer improve the
existing trail which connects to Villa Oaks. In addition, Commissioner Swan
made a motion to amend their previous recommendation to the Planning
Department by requesting that this portion of trail be added to the City's Trails
Master Plan and therefore require that these trails be developed to the standards
outlined in the Trails Master Plan. Commissioner Crotty seconded the motion
and the motion carried. (6/0)
B) Beals~ Request for Change in .~0pe of Services:
Commissioner Clabeaux made a motion to recommend to the City Council to
accept the proposal submitted by Beals Landscape Architecture. The proposal
recommended that there be modifications made to the process that would
incorporate creating schematic designs for the seven playfield sites prioritized
by the Playfield Task Force. Commissioner Crotty seconded the motion and the
motion passed. (6/1)
C. Joint Meeting with Council- Prepare Meeting: There was general discussion
among the Commissioners of what issues should be discussed with the Council
at their joint meeting scheduled for September 7.2, 1998. The Commission
decided that they would need to discuss the following items:
Trail Issues
Status of Parks Development Fund Projects
· Beals Proposal for modified Scope of Services
Jenny Croity's Term extension
VII. Old Business:
A) Flayfield Task Force Update:
Commissioner Olsen informed the Commission that there had not been a
['layfield Task Force Meeting scheduled since their last Commission meeting
B) Trail Grant Frogram: In prior month's meetings, the Commissioners
discussed the criteria that should be considered in evaluating trail proposals in
addition to the information that should be included in the proposal. Staff was
asked to draft a brochure that included all this information that could then be
reviewed for changes before a final approval was made. Staff shared the final
draft version of the brochure with Commissioners and comments were shared.
VIII. Reports:
Commissioner Reports: There were general updates and comments made by all
Commissioners on an array of various issues related to Parks and Recreation.
City_ Hall Update: Staff asked for some clarification from the Commission
regarding their preferences in reviewing vendor materials for various Park
Development Projects.
Recreation Department Status Report: The Director received a request from a
resident that the City build more tennis courts. General updates were given.
IX. ~ournment
Commissioner Whitney made a motion to adjourn the meeting and
Commissioner Friedrich seconded the motion. The motion carried and the
meeting was adjourned at 10:03 p.m. (6/0)
Prepared By:
~e M. Jaoobs [/
City Staff Represehtative