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HomeMy WebLinkAbout09-08-1998 Park and Recreation Commission Minutes Saratoga Parks and Recreation Commission Meeting Administrative Offices, 1 $777 Fruitvale Avenue, Saratoga September 8, 1998 7:30 p.m. Action Minutes I. Call to Order The meeting was called to order at 7:35 p.m. II. Roll Call Commissioners Present: Crotty, Clabeaux, Friedrich, Ioannou, Olsen, Swan, Whitney Commissioners Absent:. None Others Present: Terri Baron, Sheila Daly, Joan Pisani, Irene Jacobs III. Report on Posting_ of the Minutes: Pursuant to Government Code 54954.2 the agenda was properly posted on September 3, 1998. IV. Ap_treoval of Minutes of August 3; 1998 Meeting: Commissioner Swan made a motion to approve the minutes of August 3, 1998. Commissioner Whitney seconded the motion and the motion carried. (6/0) V. Oral & Written Communication: Commissioners Swan and Ioannou, who together comprise of the Commission's Trail Sub-Committee, received a letter from Terri Barron. Ms. Baron shared her concern regarding Lot 18, Mount Eden Estates, DR-96-014, located at 2179 Villa Oaks lid. and the trail improvements on this particular site. Ms. Baron was physically present at the meeting and shared with the Commission that from what she understood, the standards for this site were not completed to the standards that had been outlined in the Parks and Trails Master Plan. Although Lots 23 and 11 were not mentioned in the letter, they too were included in the discussion and identified by the Commission as also being of concern for the same reasons already mentioned. Commissioner Swan made a motion to request of the Planning Department Staff that prior to occupancy, it be required that Lot 18 place an all-weather trail on their property as outlined in the City's Parks and Trails Master Plan. In addition, the Commission would like to make sure that this also be required of Lots 23 and 11 as well as any other lots affected by the larks and Trails Master Flan and that they not be granted occupancy until trail improvements are approved by the Parks and Recreation Commission. Commissioner Crotty made a motion to attend to New Business items first and then return to Old Business in order to accommodate those members of the public who were present in order to discuss the items listed under New Business. Commissioners Whitney seconded the motion and the motion carried. (6/0) VI. New Business: A)Trail Easement Recmest for Peck PropeT: The Planning Department had forwarded a memo to the larks and Recreation Commission asking if the Commission had any modifications to make regarding any Trail Improvements at the Peck Property located on Mount Eden Road. The Commission agreed with the Planning Department's recommendation to have the developer improve the existing trail which connects to Villa Oaks. In addition, Commissioner Swan made a motion to amend their previous recommendation to the Planning Department by requesting that this portion of trail be added to the City's Trails Master Plan and therefore require that these trails be developed to the standards outlined in the Trails Master Plan. Commissioner Crotty seconded the motion and the motion carried. (6/0) B) Beals~ Request for Change in .~0pe of Services: Commissioner Clabeaux made a motion to recommend to the City Council to accept the proposal submitted by Beals Landscape Architecture. The proposal recommended that there be modifications made to the process that would incorporate creating schematic designs for the seven playfield sites prioritized by the Playfield Task Force. Commissioner Crotty seconded the motion and the motion passed. (6/1) C. Joint Meeting with Council- Prepare Meeting: There was general discussion among the Commissioners of what issues should be discussed with the Council at their joint meeting scheduled for September 7.2, 1998. The Commission decided that they would need to discuss the following items: Trail Issues Status of Parks Development Fund Projects · Beals Proposal for modified Scope of Services Jenny Croity's Term extension VII. Old Business: A) Flayfield Task Force Update: Commissioner Olsen informed the Commission that there had not been a ['layfield Task Force Meeting scheduled since their last Commission meeting B) Trail Grant Frogram: In prior month's meetings, the Commissioners discussed the criteria that should be considered in evaluating trail proposals in addition to the information that should be included in the proposal. Staff was asked to draft a brochure that included all this information that could then be reviewed for changes before a final approval was made. Staff shared the final draft version of the brochure with Commissioners and comments were shared. VIII. Reports: Commissioner Reports: There were general updates and comments made by all Commissioners on an array of various issues related to Parks and Recreation. City_ Hall Update: Staff asked for some clarification from the Commission regarding their preferences in reviewing vendor materials for various Park Development Projects. Recreation Department Status Report: The Director received a request from a resident that the City build more tennis courts. General updates were given. IX. ~ournment Commissioner Whitney made a motion to adjourn the meeting and Commissioner Friedrich seconded the motion. The motion carried and the meeting was adjourned at 10:03 p.m. (6/0) Prepared By: ~e M. Jaoobs [/ City Staff Represehtative