The URL can be used to link to this page

Home My WebLink About01-04-1999 Park and Recreation Commission Minutes Saratoga Farks and Recreation Commission Meeting Administrative Offices, 13777 Fruitvale Avenue, Saratoga January 4, I999 7:30 p.m. Action Minutes I. Call to Order The meeting was called to order at 7:31 p.m. I1. Roll Call Commissioners Present: Alberts, Clabeaux, Ioannou, Olsen, Swan, Whitney Commissioners Absent: Friedrich Others Present: Please see attached list: Joan Pisani, Irene Jacobs III. Report on Posting of the Minutes: Pursuant to Government Code 54954.2 the agenda was properly posted on December 27, 1998. IV. Approval of Minutes of November 1998 Meeting: Staff member Jacobs reported to the Commission that she was unable to provide minutes for the last meeting since her workload has increased significantly since the Play field project has developed. She would provide the Commission with a copy as soon as possible. Administration: · Staff passed out the most recent financial reports that had been compiled by the city's finance department that reflected the activity and balance of the Park Development Fund. · Other general Adminis~ative matters were attended to. Oral & Written Communication: There were numerous members of the public present at the meeting to discuss the Playfield Project and more specifically the recommendation that would be proposed by the Playfield Task Force. The recommendation from the Task Force will not come before the Commission until their January meeting but, the four sites that are currently being proposed by the Task Force for possible development or improvements are: Congress Springs Park, Blue Hills/Azule site, Marshall Lane School site and the Foothill School site. The residents who were present were largely from the Marshall Lane School neighborhood who expressed strong opposition to the project site. The main concerns shared related to traffic and safety issues and how these concerns would affect their qualily of life. Residents shared that they experience large amounts of traffic during the week and fear that this will happen again on the weekend if these playfields are developed. The Commission heard from the residents, thanked them for having shared their concerns and told them that the Commission would take their concerns into consideration when the issue comes before them in January. Oral Communications were closed at 8:55 p.m. VI. Old Business: A)Restrooms at Wildwood Park: The Commission decided that they would like to accept staff's recommendation as far as the selection of a vendor who would replace the restrooms at Wildwood Park. The Commission had asked staff to research turn-key operations who would be able to replace the restrooms at the park for a lower price than the traditional method that included hiring an architect and then going out to bid on the work. Shiela Ioannou volunteered to assist staff in following through with the vendor to receive samples or perhaps a video that would show the actual product before any contract was signed or commitment made. B) Kevin Moran & Gardiner Park/vendor selection: Commissioner Ioannou and Commission Clabeaux volunteered to assist staff in moving forward with the selection of a vendor. Staff provided the Commission with materials from two different vendors that responded to a Request for Proposal (RFP) for play equipment providers. Commissioners Ioannou and Clabeaux will more thoroughly review the submitted proposals and provide feedback to the Commission at their next meeting. C) Trail Sub-Committee Update: Commissioners Swan updated the Commission as to the work where the sub~committee has been focusing its efforts. Currently, the Commissioners are working with the Payne property owners and the Cornell Property owners to assist them in the trail improvements required of them as outlined by the Parks and Trials Master Plan as is impacted by their new developments. D) Trail Grant Request- Commissioner Swan made a motion to approve the grant proposal submitted by Terri Baron requesting $822.00 to improve the Mr. Eden Estates trail, Lot 1 segment with the contingency that the acting Public Works Director, John Cherbone, review the grant request and explore the possibilities of purchasing the necessary materials at a lower rate. Commissioner Whitney seconded the motion and the motion passed. (5/0) VII. New Business: None VIII. Reports: Commissioner Reports: There were general updates and comments made by all Commissioners on an array of various issues related to Parks and Recreation. Commissioner Whitney recommended that the Commission look into getting some publicity on the positive projects that are moving forward with the Park Development Fund since many people may not realize what progress is being made. Commissioner Alberts, a budding photographer, volunteered some time to take photographs of these events as they develop. It was recommended that Commissioner Friedrich serve as the Commission's new representative to the Bicycle Advisory Committee (BAC). City_ Hall U txlate: none Recreation Department Status Report: none IX. Adjournment Commissioner Whitney made a motion to adjourn the meeting and Commissioner Ioannou seconded the motion. The motion carried and the meeting was adjourned at 9:50 p.m. (5/0) Prepared By: