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HomeMy WebLinkAbout11-10-1999 Library Commission Minutes SARATOGA LIBRARY COMMISSION MEETING Book Go Round 14410 Oak Street, Saratoga Wednesday, November 10, 1999 7:00 p.m. Minutes I. Call to Order Chair Marcia Manzo called the meeting to order at 7:05 p.m. H. Roll Call Commissioners present: Chandra, Cross, Gipstein, Manzo, O'Donnell, Towse Commissioners absent: Foscato Others present: StaffLiaison Paula Reeve, Community Librarian Dolly Barnes, Deputy County Librarian Julie Farnsworth, Jim Givens and Tom Blaisdell of Friends of the Libraries. lI1. Report of Posting of Agenda Pursuant to Government Code 54954.2 the agenda was properly posted on 11/5/99. IV. Approval of the Minutes Commissioner Gipstein moved to approve the minutes of October 25, 1999. Commissioner Towse seconded the motion, which passed 6/0. V. Old Business A. Welcome of new Commissioner Bobby Chandra The Library Commission members welcomed Bobby Chandra who was appointed to fill the vacant Commission seat. Mr. Chandra mentioned that he is interested in contributing his knowledge to assist with the Library's Internet system. B. Review and Revise Needs Assessment Chair Marcia Manzo presented a history of the development of the Needs Assessment dating back to its incipience in 1991. After a lengthy attempt at reviewing and revising the most recent version, the Commission members unanimously agreed to delegate the task to a small sub- committee consisting of Commissioner Sally Towse, Community Librarian Dolly Barnes, and Staff Liaison Paula Reeve. The Commission further directed the sub-committee to forward the updated Needs Assessment to the City Clerk by Friday, November 12th for inclusion in the packet for the November 16th Joint meeting with the City Council. C. Awareness Program Update Jim Ovens gave an overview of the Friends' Public Awareness Campaign efforts leading up to the time the tracking poll was conducted. The campaign has included several informational mailers to residents and opinion leaders, as well as one-on-one outreach events at various locations throughout Saratoga. So far, The Friends have invested $46,000 in the Awareness Program, and expect the final costs to tally nearly $60,000. Commissioner Cross made a motion to have the Library Commission send a letter of appreciation to the Friends of the Libraries thanking them for their generosity and assistance with this endeavor. Commissioner Towse seconded the motion which passed 6/0. D. Preparation for the November 17m Joint Meeting with the City Council Chair Marcia Manzo distributed copies of her draft report to the City Council for the Commissioners' to review and comment on. The Commission members unanimously agreed to accept the document and were comfortable with the recommended $14 million General Obligation Bond designation. VI. Reports A. Dolly Barnes, Community Librarian Dolly Barnes reported that her staffhas been very supportive and understanding while the Library Commission and she pursued having the Library Bond Measure placed on the March ballot. B. Jim Givens, Friends of the Libraries Jim Ovens relayed that the Friends of the Libraries' operating budget is $59,000, an increase of $20,000 over the $39,000 originally forecast. The Mailing Committee deserves special recognition for having mailed about 39,000 pieces of mail this year. Some of these items included: the newsletter, membership solicitations, and three separate mailings for the Community Awareness Campaign. Lastly, The Friends have received just shy of $1,000 in contributions donated in memory of Mayor Jim Shaw. VII. Oral and Written Communications Nothing was presented. VIII. Adjournment Commissioner Chandra moved to adjourn the meeting with Commissioner O'Donnell seconding the motion. The motion carried (6/0) and the meeting was adjourned at 9:30 p.m. Chair Manzo reminded everyone that the next meeting was scheduled for Wednesday, December 8*, at 7:30 p.m.; at the Book Go Round noting that a Christmas party would be held once the Commission's business was completed. Respectfully submitted: Paula E. Reeve StaffLiaison to the Library Commission