HomeMy WebLinkAbout05-03-1999 Park and Recreation Commission Minutes Saratoga Parks and Recreation Commission Meeting
Administrative Offices, ! 3777 Fruitvale Avenue, Saratoga
May 3, 1999
7:30 p.m.
Action Minutes
I. Call to Order
The meeting was called to order at 7:32 p.m.
II. Roll Call
Commissioners Present: Alberts, Clabeaux, Ioannou, Olsen, Swan, Whitney
Commissioners Absent: Friedrich
Others Present: Larry Perlin, Joan Fisani, David Mooney, Heather Bradley
III. Report on Posting of the Minutes: Pursuant to Government Code 54954.2 the
agenda was properly posted on April 28, 1999.
IV. Approval of Minutes of April 1999 Meeting:
Minutes deferred ~ is not yet complete.
Administration:
· Chair reads back side of slip. Changes noted. Clabeaux and Whitney to
approve. 6~0.
· Alberts explains idea to change meeting start time. Majority of
Commissioners prefer 7: 30starting time; maintain status quo.
· Mooney briefly summarized report. Details deficiencies and maintenance
needs at existing parks. Lists are not prioritized. Are there other sources of
money available to pay for the improvements on the list. CDBG's money
could fund ADA improvements. Ferlin notes differences between
maintenance as it relates to renovations for which Park Development funds
can be used and maintenance as it relates to operations such as staff,
supplies, equipment, for which Park Development funds cannot be used.
Further questions and answers. No action taken. Perlin explains how list
will be incorporated will other lists of capital and infrastructure needs to
form a new Five year Capital Plan which will be submitted to the Council
during the current budget development process. Mooney asked by
Commissions to prioritize items on the list for the next meeting.
Oral & Written Communication: Perlin notes written communications in the
packet. No oral communications.
VI. Old Business: None
VII. New Business:
A. Item removed by FWH to allow time to consult further with staff. Plan to
bring back for next meeting.
B. Ioannou provides back ground of request from local cricket club for a home
field. Mooney explains physical requirements for a cricket field and notes
that E1 Quito Park would not work well. Thinks City should look for
another site. Clabeaux notes that Cricket matches last all day and that it
will be difficult to locate a suitable site in the City given the current
shortage of fields for other sports. 80% of the participates are from Saratoga
and that's why they approached the City. Alberts suggests looking at other
sites where they play to see exactly what their needs are. Commission
agrees. Mooney will report back next month.
C. Ioannou reports three proposals have been received from qualified vendors
for play equipment at Kevin Moran and Gardiner Parks. Sub-committee
believes proposal from Landscape Structures is superior. Recommends
going with this vendor, however new concerns about grading and site
preparation and who will pay for this. Evidently, this work was not
factored into the budget of $160,000. Perlin explains why all work should
be done by one contractor responsible for the complete supply and
installation of the play structures. Commission decides not to review
projects this evening, but wait until next meeting to have cost estimates for
site preparation work. Mooney to do this.
D. Pisani provides update of work by Anderson-Brulle Architects. Should have
facts and figures to present next month.
E. Olsen recuses herself. Whitney takes over. Rosemary 7 asks when meetings
will be held. Perlin explains process to find a facilitator. Geraldine Barrett
(Ravenwood Dr.). Neighborhood residents would lose their ability to use
Marshall Lane for local recreation needs.
F. Clabeaux/Swan to request staff look into recent history of Park
Development find in order to ascertain whether any of the funds are at risk
of being lost due to non-activity. Perlin says staff will look into this and
report back at next meeting.
G. Heather Bradley presents project plans. John Sobrato provides additional
details.
H. Swan/Whitney to approve plan proposed along Bohlman Rd. With request
that a similar plan be prepared for along Norton Rd. Either along the road
or through the property. Plan to be brought back at next meeting.
Approved 6-0.
I. Heather introduces Virginia Fanelli who represents the Nagpals and who
explains the project. Existing easement is old PE+E which doesn't connect
to anything else. No either improved trails or paths are evident in the area.
Commissioners review Master Plan with Trail Sub-Committee members.
Property owner concurred that public is improved and that is doesn't look
considerably different than all the other properties which Front Chester.
They would rather wait until other trail segments are improved so they are
all improved at once. Whilney/Ioannou to requires trail improvements
prior to occupancy and a plan for the improvements brought back for
Commission review and approval. 6-0.
J. Commission discuss who might be able to attend May 5 Council meeting.
Whitney responds to several question and answers regarding process.
VIII. Reports:
Commissioner Reports: Whitney, Alberts give reports.
Swan reports she is working with Irene to develop a protocol for meeting with
builders and developers. Also reports on volunteer efforts and other issues.
Perlin reports on project. It is out to bid. Will be presented to Planning
Commission next week. Some discussion about timing of project; may want to
postpone until August or September so as not to interfere with summer use of
the park.
City Hall Update: Irene is expecting!
Recreation Department Status Report: Joan gives update on various Recreation
activities.
IX. Adjournment
Commissioner Whitney made a motion to adjourn the meeting and
Commissioner Alberts seconded the motion. The motion carried and the
meeting was adjourned at 10:15 (16/0)
Prepared By:
aco es provided by Larry Perlin, City Manager)
~ity Staff Liaisd~i