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HomeMy WebLinkAbout11-15-1999 Park and Recreation Commission Minutes Saratoga larks and Recreation Commission Meeting Administrative Offices, 1 $777 Fruitvale Avenue, Saratoga November I5,1999 7:30 p.m. Action Minutes I. Call to Order The meeting was called to order at 7:32p.m. Commissioners Present: Alberts, Clabeaux, Ioannou, Olsen, Swan, Whitney Commissioners Absent: Friedrich Others Present: Council Member Nick Streit, Joan Pisani, Dennis Paboojian, Teri Baron, Kara Chalmers, Cary Bloomquist III. Report on Posting of the Minutes: Pursuant to Government Code 54954.2 the agenda was properly posted on November 11, 1999. IV. Approval of Minutes of October 18, 1999 Meeting: Commissioner Swan made a motion to approve the minutes of October 18, 1999. Commissioner Whitney seconded the motion and the motion was carried (6/0). V. Administration: A) 1999 Parks and Recreation Christmas Gathering will be held at the residence of Joan Pisani on 12/06/99. A flyer with specific information will be distributed at a later date. B) Selection process for Commission Chair and Vice Chair was mentioned by Chair Olsen. Liaison Bloomquist explained the selection process and discussion ensued among the Commission. C) Nomination and selection of the Commission Chair and Vice Chair proceeded. Commissioner Swan nominated Commissioner Alberts to serve as Chair. Commissioner Whitney seconded the nomination. No other nominations were presented. Commissioner Alberts was selected as Chair by majority vote. Commissioner Whitney nominated Commissioner Ioannou to serve as Vice Chair. Commissioner Swan seconded the nomination. No other nominations were presented. Commissioner Ioannou was selected as Vice Chair by majority vote. D) Commissioner Roles/Individual Project Assignments. Some discussion ensued among the Commission members. No resolution or conclusion was reached. E) Park Development Fund-Finance Department Report. Liaison Bloomquist presented report and received feedback from the Commission. Council member Nick Streit provided the Commission with additional information regarding the reports. VI. Oral & Written Communication: Chair Olsen spoke about a letter received from Matt Madison of Indoor Sports Network Corporation. Commissioner Swan requested that Liaison Bloomquist research Mr. Madison's proposal and place the item on the next Parks and Recreation Commission Agenda for January 10, 2000. vii. Old Business: Action Matrix Items A-D listed below: A) Liaison Bloomquist gave an update on the play equipment improvement projects at Kevin Moran and Gardiner Parks. Discussion ensued among the Commission members. B) Liaison Bloomquist gave an update on the status of the closure of the "water tank section" of the Parker Ranch Trail. Teri Baron provided input regarding the site. Liaison Bloomquist indicated the target date for the trail closure is 11/24/99. C) Commissioner Ioannou discussed the need for follow-up regarding the Saratoga Creek at Wildwood Park clean-up project. Discussion ensued among the Commission members. The Commission decided that the clean- up efforts should commence in spring 2000, due to the approaching winter season. D) Teri Baron addressed the need for the trail at Mt. Eden Estates to be properly prepared using either decomposed granite or asphaltic chips. An area of the trail easement has been encroached upon by property owners, and these property owners would like to reroute the trail due to privacy/safety concerns. The Commission suggested Liaison Bloomquist follow-up on these issues with the appropriate City Staff. Commissioner Swan mentioned Saratoga Heights trails issues. VIII. New Business: A) Regarding the Joint Meeting with the City Council on October 26, 1999, Chair Olsen commented on the positive outcome of the meeting. Council member Nick Streit and Recreation Director Joan Pisani commented on the status of the Community Center improvement proposals. B) Mr. Dennis Paboojian gave a presentation about pursuing the granting of a trail easement at 22101 Mt. Eden Road. As a condition of granting a trail easement, the property owner is requesting that the City repair a drainage culvert on his land. To obtain this easement, Mr. Paboojian suggested that funding from Public Works be utilized to pay for the culvert repairs. The Commissioners asked Liaison Bloomquist to follow-up on this issue with the appropriate City Departments, and to schedule a meeting with the key players. Commissioner Swan made a motion that the Parks and Recreation Commission support the granting of an easement on the property located at 22101 Mt. Eden Road. Chair Olsen seconded the motion and the motion carried (6-0). C) Mr. Dennis Paboojian gave a brief presentation regarding the Draft Environmental Impact Report for the Paul Masson Mountain Winery Use Permit. Mr. Paboojian explained that trail segments 13 to 54 on the 1991 Saratoga Parks and Trails Master Plan may be affected if the use permit is approved and requested that the Commission take a position by formulating a response in support of maintaining trail easements. Since this item had not been agendized, no action could be taken due to Brown Act requirements. In response to Mr. Paboojian's presentation, the Commission decided to hold a special meeting on Monday, November 22, 1999, at 5:30 p.m., to discuss this issue. The Commission requested that Liaison Bloomquist invite Community Development Director James Walgren to attend the meeting. Commissioner Reports: Commissioner Alberts indicated that if no other location could be secured, the December 1999 Holiday Gathering/Meeting could be held at her home. Chair Olsen commented on the expiration of her term as Chair effective 12/99. City Hall Update: Liaison Bloomquist invited Commission members to participate in the Second Harvest Food Bank 1999 Holiday Food Drive. Bags for food collection were available to all Commissioners. Recreation Department Status Report: Recreation Director Joan pisani mentioned the success of the Men's Basketball League in Saratoga and shared part of her conversation with Saratoga High School Principal Kevin Skelly. Mr. Skelly is seeking funding support for the school's swimming pool improvement project. Ms. Pisani said she will provide the Commission with more information about the project at the next meeting. X. Adjournment Commissioner Olsen made a motion to adjourn the meeting with Commissioner Alberts seconding the motion. The motion carried (6/0) and the meeting was adjourned at 9:13 p.m. Prepared By: Cary Bloomquist Staff Liaison