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HomeMy WebLinkAbout01-10-2000 Park and Recreation Commission Minutes Saratoga Parks and Recreation Commission Meeting Administrative Offices, 13777 Fruitvale Avenue, Saratoga January 10,2000 7:30 p.m. Action Minutes I. Call to Order The meeting was called to order at 7:30p.m. II. Roll Call Commissioners Present: Alberts, Dodge, Fronczak, Ioannou, Seroff. Commissioners Absent: Olsen, Clabeaux Others Present: Council Member Nick Streit, Joan Pisani, Dennis Paboojian, James and Teri Baron, Kara Chalmers, Matt and Maryam and Jila Madison, Kevin Skelly, Bill Brooks, Ron Addphson, Karen Garappolo, Sandy Lewis, Cary Bloomquist III. Report on Posting of the Minutes: Pursuant to Government Code $4954.2 the agenda was properly posted on December 29, 1999. IV. Approval of November 15 and November 22, 1999 action minutes: Commissioner Ioannou made a motion to approve the minutes of November 15, 1999 with minor corrections. Commissioner Dodge seconded the motion and the motion was carried (6/0). Commissioner Ioannou made a motion to approve the minutes of November £2, 1999 with minor corrections. Commissioner Seroff seconded the motion and the motion was carried (6/0). V. Administration: A) Newly appointed Commissioners Dodge, Fronczak and Seroff were introduced and welcomed by Chair Alberts. Each new Commissioner made brief comments. B) Liaison Bloomquist, Chair Alberts, and Recreation Director Pisani discussed Attendance/Registration for the California and Pacific Southwest Recreation and Park Training Conference in Ontario, CA from March 15-18. Registration information distributed by Liaison Bloomquist to new Commissioners. C) Liaison Bloolmquist gave an overview of the Park Development Fund Finance Department Report. Some discussion ensued among Commissioners VI. Oral & Written Communication: None VII. Old Business: Action Matrix Items A-D listed below: A) Liaison Bloomquist gave an update on the play equipment improvement projects at Kevin Moran and Gardiner Parks. Discussion ensued among the Commission members. Council Member Streit gave an update on the Congress Springs Parks playfields improvements and turf meetings. Discussion continued among Commission Members and it was recommended that Commissioner Seroff begin attending the Congress Springs Park playfields and turf improvement meetings. Commissioner Seroff agreed to attend the next meeting at City Hall. B) Liaison Bloomquist gave an update on the status of the closure of the "water tank section" of the Parker Ranch Trail. Trail was closed to the Public December 1999. C) The Commission, with input from James and Teri Baron of the Saratoga Trail Enthusiasts discussed Mt. Eden Estates Trails issues. Commissioner Ioannou agreed to draft a letter to property owner Safai regarding the condition of the trail. Commissioner Dodge volunteered to get involved with the various aspects of this trail. D) Commissioner Ioannou gave an update regarding the 12/7/99 meeting of the Bicycle Advisory Committee. Jim Stallman gave comments on scope of proposed trail project. Letter from Jim Stallman to be reviewed at next meeting on 02/07/00. VIII. New Business: A) Teri Baron of the Saratoga Trail Enthusiasts gave a presentation regarding a trial blockage at 21801 Mt. Eden Road. Landscaping and planting was done at this site by property owner, resulting in a possible easement encroachment. Commissioner discussion continued with a motion made by Commissioner Ioannou to Draft a letter to Community Development Director James Walgren to investigate if property owner has a right to landscape and plant this area. Motion was seconded by Chair Alberts and motion carried by a vote of (6/0). B) Mr. Dennis Paboojian gave a presentation regarding the Draft Environmental Impact Report regarding the Paul Masson Mountain Winery Property. Chair Alberts thanked Mr. Paboojian for his interest in protecting the existing trails in the area to be affected by the proposed development. Chair Alberts reminded Mr. Paboojian that this very issue has been discussed and voted on at a previous Parks and Recreation Commission Meeting. Chair Alberts reiterated the Commissions Support of Mr. Paboojians efforts to protect the trails in the community. Commissioner Ioannou made a motion to send a letter from the Saratoga Parks and Recreation Commission to the Santa Clara County Parks and Recreation Commission to address the Nexus for Trails safety and traffic issues. Commissioner Fronczak Seconded the motion and the motion carried by a vote of (6-0). C) Matt Madison of Indoor Sports Network Corporation gave a presentation regarding the Construction and funding of an indoor gymnasium facility in Saratoga that would only result in utilities costs to the City. Mr. Madison indicated the facility would not have sponsorships or advertising, and would be donated to the City and leased back to the City at $1.00 per month. Mr. Madison stated use of the facility would be by reservation only and that the entire structure could be built in 30 days. All funds would be fronted or raised by Mr. Madison and admission fees would be levied against users of the facilities until such time as the original construction cost was realized. Once the facility was paid off, Mr. Madison would divert these "excess" funds into a trust account for the use of the City of Saratoga in the construction of another facility. Commissioners discussed the proposal and questioned Mr. Madison. Upon conclusion, Commissioner Dodge thanked Mr. Madison for his time and made a motion he attend the next Parks and Recreation Commission Meeting with detailed documentation regarding drawings and logistics pertaining to facility construction. Commissioner Seroff seconded the motion and the motion carried by vote (6/0). D) Presentation by Dr. Kevin Skelly, Principal of Saratoga High School, requesting $150,000.00 for the construction of a new Aquatic Center at Saratoga High School. Aquatic center to be open to the public via City of Saratoga Recreation Department programs. Funding source is a 1 O-year sinking fund, utilizing General Funds, which will pre-pay for Recreation Department Facilities usage for the next 10 years. Recreation Director Joan Pisani made comments of support for the project, as did numerous Commissioners. Bills Brooks and Ron Addphson offered comments of support. Saratoga High School Sport Boosters members Sandy Lewis and Karen Garappola gave input regarding project and answered questions from the Commission. Discussion ensued among the Commission members with Commissioner Ioannou making a motion to recommend a $150,000.00 Sinking Fund to be paid out of the General Fund to pre-pay for usage of school facilities by the City of Saratoga Recreation Department programs. Commissioner Dodge seconded the motion and the motion carried by vote (5/1), with Commissioner Seroff abstaining. IX. Reports: Commissioner Reports: Commissioner Ioannou made a motion that Commissioners Assignments be placed on the next meeting agenda. Commissioner Fronczak seconded the motion and the motion carried by vote (6/0). Ci_ty Hall Update: Liaison Bloomquist welcomed the new Commissioners with no additional updates. Recreation Department Status Report: Recreation Director Joan Pisani gave a brief overview of various Recreation Department Programs. Camp winter wonderland was a success with over 100 children participating. The various youth basketball programs are going well with strong registration numbers. X. Adjournment Commissioner Dodge made a motion to adjourn the meeting with Commissioner Fronczak seconding the motion. The motion carried by vote (6/0) and the meeting was adjourned at 10:39 p.m. Prepared By:- Cary Bloomquist Staff Liaison Child Care Coordinators Basic Duties 1. To oversee the Child Care Programs within the city of Saratoga and to provide a broad range of services and communication to the general public consisting of; child care center programs, family child care providers, private sector developers, city departments, and other parties interested in identifying community child care needs and in developing and expanding child care services. 2. Work-with and coordinate activities designed to facilitate the use permit process for child care facilities in Saratoga. To review and recommend changes to regulatory obstacles in the City that could negatively impact or impede the City's ability to make available child care programs. Questions: Can the City allocate an annual budget for programs and mailers? Who is the Cities contact to approve programs or ideas from the CoOrdinator? Is there an office or an area that can be used occasionally when needed by the Coordinator?